marketing administrative assistant

Luma Dental Studio

Company: Luma Dental Studio Location: Raleigh, North Carolina (Hybrid) Job Type: Part-Time, Contract (1099) Pay: $15&ndash;$20 per hour (based on experience) Schedule: Part-time with flexible hours; occasional evening availability required (approximately once per month)About Luma Dental StudioLuma Dental Studio is a modern dental startup focused on delivering high-quality care in a welcoming, elevated environment led by Dr. Chi. As we grow, we are building both strong internal systems and a recognizable presence in the local community.Position OverviewWe are seeking a motivated and dependable Administrative &amp; Marketing Assistant to support the practice owner in both daily operations and marketing efforts.This is an entry-level, hybrid role ideal for someone who is organized, creative, and eager to gain hands-on experience in business operations, content creation, and community outreach. This position will function as a support role to the owner, helping keep both administrative and marketing initiatives running smoothly.Key ResponsibilitiesAdministrative Support<ul><li>Manage scheduling, calendar coordination, and appointments for owner</li><li>Monitor and respond to emails in a timely and professional manner for owner doctor</li><li>Assist with invoicing, document organization, and general administrative tasks</li><li>Answer phone calls and support patient communication as needed towards grand opening</li></ul>Marketing &amp; Content Creation<ul><li>Create and edit content using Canva (Adobe experience is a plus)</li><li>Organize traning week for staff</li><li>Coordinate with vendors and contractors</li><li>Assist with planning and maintaining a social media content calendar</li><li>Draft and schedule posts across platforms (Instagram, TikTok, etc.)</li><li>Support development of marketing materials and promotional content</li><li>Work as needed by owner</li></ul>Community Outreach<ul><li>Attend local networking events (e.g., Chamber of Commerce meetings)</li><li>Visit local businesses to introduce and promote the practice</li><li>Represent the brand professionally in the community</li></ul>Project &amp; Task Coordination<ul><li>Assist in tracking tasks and keeping projects on schedule</li><li>Support general startup operations and day-to-day needs</li></ul>Qualifications<ul><li>Strong organizational and time management skills</li><li>Clear and professional communication skills</li><li>Comfortable using Canva; basic design skills preferred</li><li>Familiarity with social media platforms</li><li>Ability to take initiative and follow through on tasks</li><li>Reliable transportation for local outreach</li><li>Availability for occasional evening events</li></ul>Preferred (Not Required)<ul><li>Previous administrative, marketing, or customer service experience</li><li>Experience creating social media content</li><li>Interest in healthcare, dentistry, or small business environments</li></ul>What We&rsquo;re Looking For<ul><li>A dependable and proactive individual</li><li>Someone who is organized, adaptable, and detail-oriented</li><li>A positive and professional presence in both digital and in-person settings</li><li>A candidate eager to learn and grow within a startup environment</li></ul>Why Join Luma Dental Studio<ul><li>Direct experience working alongside a practice owner.</li><li>Exposure to both business operations and marketing.</li><li>Opportunity to grow into a larger role as the practice expands.</li><li>Flexible and dynamic work environment.</li></ul>Job Types: Part-time, Contract, TemporaryPay: $15.00 - $20.00 per hourExpected hours: 10 &ndash; 20 per weekWork Location: Hybrid remote in Raleigh, NC 27609

Administrative & Marketing Assistant

NBCUniversal

<div>Company Description 
NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations &amp; Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. 
Job Description 
Here at Universal Pictures Theatrical Marketing, we bring our campaigns to life by weaving innovation, creativity, and passion into everything we do. The Global Digital Marketing team is looking for an Assistant who is equally passionate about film, marketing, digital and entertainment and is eager to learn more while working in the fast-paced and exciting world of Digital Marketing.
The Administrative Assistant will report to the EVP, Digital Marketing &amp; SVP, Digital Marketing. This position will have varied responsibilities while simultaneously fulfilling all digital marketing support functions.
Essential Responsibilities:<ul><li>
Handle administrative tasks for the EVP and SVP of the Digital Department:<ul><li>
 Scheduling, phones, conference calls, travel, etc.</li></ul></li><li>
Track department budgets, expenses, and process invoices</li><li>
Assist in creating presentations for creative reviews and senior executive/filmmaker meetings</li><li>
Support the management of the studio&rsquo;s website and social handles</li><li>
Aid the Digital Marketing department by maintaining shared internal documents</li><li>
Provide on-the-ground support at premieres, influencer screenings, and specialty events</li><li>
Obtain studio lot drive-on guest passes for the EVP's and SVP&rsquo;s visitors</li><li>
Reserve conference rooms, assist in the setup of meeting rooms including technical/computer hardware</li></ul> 

Qualifications 
<ul><li>
1+ years of relevant assistant experience</li><li>
Familiarity with Social Media Platforms is required</li><li>
Strong computer skills, working knowledge of Outlook, Word, Excel, PowerPoint, Google Docs, and Keynote</li></ul>
Desired Characteristics:<ul><li>
4-year college degree in marketing or related field preferred</li><li>
Strong time management skills with a sharp attention to detail</li><li>
A self-starter and strong team player who can take initiative with minimal direction</li><li>
Ability to juggle multiple responsibilities</li><li>
Strong follow through</li></ul>
Additional Requirements:
Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
Salary range: $47,650 - $60,000 (hourly paid) 
Additional Information 
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.</div>

Administrative Assistant, Digital Mktg

Geosyntec Consultants, Inc.

<div>Overview:

Do you want to build an impactful career to change the world for the better?
<div>Geosyntec has an exciting opportunity for an Emirati National Marketing Assistant in our UAE, Dubai office. The position will utilize superior writing skills and Microsoft Office and Adobe Acrobat (pdf) skills to assist and coordinate the development of top-tier marketing materials, competitive proposals, and presentations. The role will work collaboratively with staff throughout the company in support of overall marketing efforts.</div><div></div><div> 
Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.</div><div></div><div> 
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.</div> 
To Learn More Visit: http://www.geosyntec.com/careers/
Essential Duties and Responsibilities:
<ul><li>Work collaboratively with staff throughout the company in support of overall marketing efforts; liaison with local marketing staff across regions;</li><li>
Participate in development of regional and companywide marketing infrastructure efforts;</li><li>
Gather and input data relating to tracking of sales and proposal efforts; skills and experience matrices; and other market/industry data as needed;</li><li>
Provide administrative support for marketing efforts including proposals, general marketing correspondence, and government forms;</li><li>
Coordinate the gathering and regular updating of professional resumes, project summary sheets, and qualifications materials;</li><li>
Format, organize, and compile needed proposal qualifications content, especially non-technical proposal sections;</li><li>
 Create informational graphics that communicate and simplify the understanding of complex regulatory, institutional, and scientific processes;</li><li>
Develop/locate/gather visual elements for proposals and presentations;</li><li>
 Ensure all documents are proofread for accuracy to include consistent formatting, style, and grammatical correctness;</li><li>
Assist in events/conference support (e.g., industry conferences and trade shows, practice group conferences, receptions, open houses, etc.).</li></ul>
Skills, Experience and Qualifications:
<ul><li>Associates degree and 0 years of experience or 2 years of marketing experience. (required)</li><li>
Proven experience assisting with preparation of qualifications, proposals, presentations, and other marketing materials. (required)</li><li>
Ability to write/rewrite copy for inclusion in correspondence, collateral marketing materials, and presentations conforming to prescribed style and format. (required)</li><li>
Demonstrated writing skills, including ability to craft a story in a compelling manner. (required)</li><li>
Advanced proficiency in the use of office equipment and the most recent release of MS Office, Adobe Acrobat, InDesign, Photoshop, Illustrator, and database software; and strong graphic design skills. (required)</li><li>
Ability to carry out instructions furnished in written, oral, or diagram form. (required)</li><li>
Ability to handle multiple tasks, maintain constant attention to detail, and be skilled in working both collaboratively and independently to perform effectively under tight deadlines. (required)</li><li>
Excellent organizational, time management and prioritization skills. (required)</li><li>
Ability to adapt to different communication styles and thrive in a client deadline-driven work environment. (required)</li><li>
Conscientious and flexible, with a strong work ethic and team player attitude. (required)</li><li>
Valid UAE driver&rsquo;s license and a satisfactory driving record for business travel. (required)</li></ul></div>

Emirati National Marketing Assistant

DiVine Landscape

Job Overview We&rsquo;re seeking a detail-oriented Administrative and Marketing Coordinator to streamline operations and support growth. This role ensures smooth administrative functioning&mdash;especially within Housecall Pro&mdash;and actively contributes to our marketing efforts.<ul><li>Key Responsibilities:</li></ul>Administrative &amp; Financial:<ul><li>Manage Housecall Pro schedules, ensuring accurate routing and no missed jobs.</li><li>Oversee and ensure timely, correct invoicing to appropriate clients.</li><li>Work with QuickBooks for receipt categorization, reconciliation, and overall bookkeeping support.</li><li>Use tools like Receipt Bank or QuickBooks&rsquo; receipt capture to categorize expenses accurately.</li></ul>Marketing &amp; Lead Management:<ul><li>Coordinate with the marketing team, following up on warm and cold leads, tracking progress, and nurturing prospects.</li><li>Assist in regular social media posting and engagement.</li><li>Run small-scale ad campaigns and monitor performance.</li><li>Ensure marketing activities align with company goals and report results.</li></ul>General Coordination:<ul><li>Maintain clear communication between teams&mdash;admin, marketing, and field operations.</li><li>Support overall organizational efficiency&mdash;proactively identifying gaps and helping solve them.</li></ul>Qualifications:<ul><li>Experience using Housecall Pro or similar field service software.</li><li>Proficiency in QuickBooks, including receipt categorization and basic bookkeeping tasks.</li><li>Familiarity with social media platforms and basic ad management.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication and multitasking abilities.</li><li>Proven experience in office management, clerical work, or administrative roles with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications</li></ul>Pay: $18.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Colorado Springs, CO 80923

Administrative Assistant/Marketing Coordinator

Legacy Electric

Legacy Electric LLC LLC is seeking an Administrative Marketing Assistant with sales and reporting experience to join our team!! Candidate will assist Operations Manager with reporting, assisting Project Managers, checking emails, responding to clients, answering phones as needed and search out new client accounts.Candidate will work with closely with Operations Manager in an administrative role including data entry, managing emails, fielding phone calls, pulling reports,Qualifications:&middot; Exceptional interpersonal skills, communication skills and ability to build strong relationships&middot; Excellent time-management skills&middot; Must be comfortable speaking to people&middot; Must be motivated, personable, and outgoing&middot; Experience with Microsoft Excel, Word, Teams, Zoom and Outlook&middot; Two or more years of Outside Sales experience&middot; History of meeting or exceeding Sales Quotas and Performance Goals&middot; Experience in the electrical trade industrySalary:Legacy Electric: Sales Compensation PlanThis plan outlines how our sales team is paid and their key responsibilities.1. Base SalarySales team members receive a consistent base salary to provide stable income, especially when starting out. This also helps attract experienced sales professionals and covers non-sales tasks.<ul><li>Full-time Sales Professional: $38,000 - $48,000 per year D.O.E. plus commission</li></ul>2. Commission StructureCommissions are based on the gross profit of new projects, not just total sales. This means you're rewarded for bringing in profitable work.<ul><li>What's a &quot;New Client&quot;? Someone who hasn't used Legacy's services in the last 24 months.</li><li>What's &quot;Gross Profit&quot;? The project's total revenue minus direct costs (labor, materials, subcontractors).</li><li>Commission Rates:</li><li>First work order with a new client: 8% of gross profit.</li><li>Additional work orders with that client: 4% of gross profit.</li><li>Client Becomes a &quot;House Account&quot;: After 15 months, a client becomes a &quot;house account,&quot; and commissions on their projects stop.</li><li>Payment: Commissions are paid only after Legacy Electric receives full payment from the client. If a client doesn't pay, no commission is earned on that project.</li></ul>3. Performance &amp; BonusesWe set targets to encourage client acquisition.<ul><li>Client Acquisition Targets: Aim for 3 new paying clients per month.</li><li>Bonus: $500 per quarter if you hit your client acquisition target, plus an additional bonus for exceeding the target.</li></ul>4. Sales Responsibilities &amp; TransparencySales team members are expected to be transparent, communicative, and proactive.<ul><li>Weekly Reporting: Submit spreadsheets detailing calls, leads, meetings, and prospecting activities.</li><li>Meetings &amp; Events: Attend all required meetings, conference calls, and sales events (like expos).</li><li>Client Communication: Maintain open communication with new clients and handle minor issues professionally.</li><li>Non-Compete: You'll sign a non-compete agreement; clients belong to Legacy Electric even if you leave.</li><li>Professional Appearance: Sales team will have a professional, clean appearance and professional attitude/mannerisms and language while at work and when dealing with potential clients</li><li>Work Hours: 8am-5pm Central Time</li><li>Full-time Sales: Minimum 40 hours per week, with activity logs.</li><li>Client Check-ins: Regularly contact clients to address their needs, questions, or concerns.</li><li>Pricing: All pricing and discounts must be discussed and approved by the Legacy Board to ensure profitability.</li><li>Client Relationships: Legacy Electric can terminate any client relationship at any time for any reason they deem necessary.</li><li>CRM System: Learn and use Legacy's CRM (Facil-IT) for tracking clients and pulling reports.</li><li>Training: Shadow project managers, billing staff, and technicians to understand operations. Complete any required training or quizzes.</li><li>Collections Support: Assist the billing team if collections are needed for clients you've brought in.</li></ul>Job Type: Full-timePay: $38,000.00 - $48,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Remote

Administrative Marketing Assistant - Remote

Edlinco, Inc

Job Summary We are seeking a dynamic and organized Sales Administrative Assistant to join our growing team! In this vital role, you will be the backbone of our sales operations, providing exceptional administrative support to ensure smooth daily functions. Your energetic approach and attention to detail will help streamline processes, support customer interactions, and keep our office running efficiently. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and sales support within a collaborative environment. If you thrive in fast-paced settings and enjoy multitasking with a positive attitude, this is the perfect role for you!Duties<ul><li>Support sales team by preparing documents for Clients and Customers, updating records, Processing orders into and out of an EDI system, assisting clients and customers with order tracking and verification, assisting with data entry using Microsoft Office</li><li>Maintain organized filing systems, both digital and physical, ensuring easy retrieval of important documents</li><li>Provide excellent customer support through phone, email, and in-person interactions while maintaining proper phone etiquette</li><li>Coordinate calendar management for sales staff, scheduling meetings and appointments efficiently</li></ul>Requirements<ul><li>Proven office management or clerical experience with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Experience within the Consumer Packaged Goods industry or similar</li><li>Excellent typing speed and data entry skills to ensure accuracy and efficiency</li><li>Strong communication skills with professional phone etiquette and customer service orientation</li><li>Ability to multitask and problem solve effectively while managing time efficiently in a fast-paced environment</li><li>Previous experience as a personal assistant or in office support roles is advantageous</li><li>Knowledge of server based filing procedures, proofreading skills, and general office procedures</li></ul>Join us as a Sales Administrative Assistant and become an essential part of our energetic team! Your enthusiasm for organization combined with your technical skills will help us deliver outstanding service while fostering a positive work environment. We value your contribution and are committed to supporting your professional growth every step of the way!Pay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Sales Administrative Assistant

Riverwood Nursery

FEMALE ADMIN CUM MARKETING &ndash; Nursery (Riyadh Branch)Location: Riyadh, Saudi Arabia Industry: Early Years Education (Nursery / Preschool)Role OverviewWe are seeking a highly organised and commercially aware Admin cum Marketing Executive to support the daily operations and growth of our nursery in Riyadh.This role requires someone who can balance administration, parent communication, and marketing execution, while confidently navigating Saudi regulatory portals and compliance systems.Key ResponsibilitiesAdministration &amp; Operations<ul><li>Manage day-to-day administrative tasks, enrolments, and parent documentation</li><li>Maintain accurate student and staff records in line with regulatory requirements</li><li>Handle parent enquiries, admissions follow-ups, and customer service</li><li>Coordinate staff schedules, attendance, and internal reporting</li><li>Support compliance documentation and audit readiness</li></ul>Marketing &amp; Growth<ul><li>Execute social media campaigns (Instagram, Snapchat, TikTok)</li><li>Manage WhatsApp communication and lead conversion</li><li>Create and schedule content (offers, events, seasonal campaigns)</li><li>Support paid ads (Meta / Google) and basic performance tracking</li><li>Assist in organising nursery events, tours, and promotions</li></ul>Saudi Portals &amp; Compliance<ul><li>Operate and manage key Saudi government platforms such as:</li><li>QIWA (HR &amp; employment management)</li><li>Mudad (WPS payroll compliance)</li><li>GOSI (social insurance)</li><li>Ensure employee records, contracts, and payroll submissions are compliant</li><li>Liaise with PRO / management on regulatory requirements</li></ul>Requirements<ul><li>Minimum 2&ndash;4 years experience in administration and/or marketing</li><li>Experience in nursery, school, or service-based environment preferred</li><li>Strong understanding of Saudi portals (QIWA, Mudad, GOSI) &ndash; non-negotiable</li><li>Excellent communication skills (English required, Arabic preferred)</li><li>Confident in handling parents and customer-facing situations</li><li>Skilled in social media management and basic content creation</li><li>Highly organised, proactive, and solution-oriented</li></ul>What We&rsquo;re Looking For (Non-Negotiables)<ul><li>Someone who can execute, not just coordinate</li><li>Comfortable working in a fast-paced, parent-facing environment</li><li>Strong ownership mindset with attention to detail</li><li>Able to bridge operations + marketing + compliance seamlessly</li></ul>Package<ul><li>Competitive salary (based on experience)</li><li>Growth opportunity within expanding nursery group</li><li>Supportive and structured working environment</li></ul>Work Location: In person

FEMALE ADMIN CUM MARKETING

Search 10000+ Marketing administrative assistant jobs near you this May. New roles added regularly across leading industries. Apply today.