marketing administrative assistant

Bostrom Group

About Bostrom Group: We are a growing, family oriented office that takes pride in servicing our clients. Building relationships and working together is a key part in what we do. We have supplemental insurance options, 401k match, and vacation time.Employment Type: Full time, hours typically ranging between 9am-5pm, but candidates MUST be available for evening appointments on an as needed basis.Scope of Position: Bostrom Group is seeking individuals to assist our financial advisors in our Hudson office. Ideal candidates should be able to manage work flow effectively, with focus on internal process and back office operation. Candidate must also be flexible and willing to take on additional duties as needed.Job Responsibilities:<ul><li>Answering phones</li><li>Calling clients/referrals to set review, follow-up, delivery, and referral appointments</li><li>Completing items in ongoing task system, including client calls, mailings, emails</li><li>Researching product information, compliance items, or processes as requested by financial advisors</li><li>Maintaining Forms and marketing materials to ensure office is in compliance</li><li>Updating, submitting for approval and ordering DBA marketing materials</li><li>Running and printing quotes for client meetings</li><li>Back-up in submitting and tracking new business applications (including prefilling applications, data input, and communications with the home office and clients)</li><li>Logging incoming checks and correspondence</li><li>Assembling routine client materials, researching and prepping files for appointments</li><li>Filing, copying, processing correspondence and other secretarial work</li><li>Setting up and coordinating client seminars, mailings, and follow up</li><li>Other duties as they arise</li></ul>Job Requirements:<ul><li>5+ years of office/administrative experience</li><li>Outbound phone calling and/or appointment setting experience</li><li>Knowledge of Microsoft Office applications helpful</li><li>Excellent interpersonal and listening skills</li><li>Work well independently and willing to work as a team member</li><li>Flexibility and adaptation to changes</li><li>Self-motivated &amp; reliable</li><li>Trustworthy and responsible</li></ul>Job Type: Full-timePay: $16.00 - $20.00 per hourBenefits:<ul><li>401(k) matching</li><li>Paid time off</li></ul>Work Location: In person

Marketing/Administrative Assistant

Opella

<div>
 Opella is the self-care challenger with the purest and
 
 third-largest portfolio in the Over-The-Counter (OTC) &amp; Vitamins, Minerals &amp; Supplements (VMS) market globally
 
 .
 
 
 Our mission: to bring health in people&rsquo;s hands by
 
 making self-care as simple as it should be
 
 for over half a billion consumers worldwide.
 
 
 At the core of this mission is our
 
 100+ loved brands
 
 , our
 
 11,000-strong global team, our 13 best-in-class manufacturing sites
 
 and four specialized science and innovation development centers.
 
 
 Headquartered in France, Opella is the proud maker of many of the world&rsquo;s most loved brands, including Allegra, Buscopan, Doliprane, Dulcolax, Enterogermina, Essentiale and Mucosolvan.
 
 
 
 B Corp certified in multiple markets
 
 , we are active players in the journey towards healthier people and planet.
 
 
 Find out more about our mission to bring health in your hands at www.opella.com.
 
 
 
 About The Job
 
 
 
 <ul>
 <li>
 Executing all tasks assigned by the Trade Marketing Head
 </li>
 <li>
 Supporting the Trade Marketing team.
 </li>
 <li>
 Coordinating between the Trade Marketing team &amp; other departments to support &amp; facilitate their relevant requests.
 
 
 </li>
 </ul>
 
 Key Responsibilities / Accountabilities
 
 
 
 1- Manage the administration part of the Trade Marketing Head:
 
 
 <ul>
 <li>
 Handling correspondences (in/out faxes, e-mails, &hellip;. etc.)
 </li>
 <li>
 Developing &amp; following up the filing system of the office.
 </li>
 <li>
 Handling phone calls.
 </li>
 <li>
 Event management for all Trade Marketing events, PRs, travel arrangements&hellip;etc.
 </li>
 <li>
 Following up all OTPs, PRs, Repair orders, expense sheets, traveling advance, courier&hellip;etc.
 </li>
 <li>
 Following up due dates
 </li>
 <li>
 Arranging appointments &amp; daily agenda of the Trade Marketing Head.
 </li>
 <li>
 Take minutes of meetings.
 </li>
 <li>
 Ordering the required stationary items to keep available stock for the office needs.
 </li>
 <li>
 Preparing presentations upon request.
 </li>
 <li>
 Covering other assistants&rsquo; roles when they are out of the office.
 </li>
 <li>
 process clients forms and checks process mail and incoming correspondence maintain various files, logs and tracking systems in accordance with Client regulations.
 
 
 </li>
 </ul>
 2- Prepare monthly reports/ meeting deadlines
 
 
 <ul>
 <li>
 Schedules, prioritizes and follows up on meetings and appointments.
 </li>
 <li>
 Monthly reports
 </li>
 <li>
 Make sure that Monthly Trade Marketing IMS report to be sent to the Trade Marketing Head.
 </li>
 <li>
 Providing line managers with group meetings analysis
 
 
 </li>
 </ul>
 3- Participate in the Business Plan preparations
 
 
 <ul>
 <li>
 Adjusting the Business Plan template presentation
 </li>
 <li>
 Finalizing the plan for the Management meeting
 </li>
 <li>
 Supports Department lease administration which includes document tracking.
 
 
 </li>
 </ul>
 
 4- Events Management
 
 
 
 <ul>
 <li>
 Initiating and finalizing all E-BUY and MY-COMET requests (Staff / group/expert meetings &amp;
 
 
 </li>
 </ul>
 Standalones) with a clear following up on approval cycle.
 
 
 <ul>
 <li>
 Handling all visits logistics from bookings, reservations, and communicate with the relevant stakeholders to take the necessary action for applying safety standards. Others
 </li>
 <li>
 Respect of company&rsquo;s values, code of ethics and social charter.
 </li>
 <li>
 Respect of personal data protection charter.
 </li>
 <li>
 Responsible for applying the HSE related requirements for the company in all related working procedures.
 </li>
 <li>
 Perform other duties as assigned.
 
 
 </li>
 </ul>
 
 Health, Safety And Environment Responsibilities
 
 
 
 <ul>
 <li>
 Comply with company procedures and current regulations on hygiene and safety.
 </li>
 <li>
 Properly use the work equipment, dangerous substances, and preparations as well as the supplied
 
 
 </li>
 </ul>
 collective and personal protective equipment according to the instructions received.
 
 
 <ul>
 <li>
 Promote and follow the HSE rules and &lsquo;Act responsibly&rsquo; to protect yourself and others from an injury and
 
 
 </li>
 </ul>
 ill health conditions while at the work locations and/or while using road e.g., traffic rules, emergency, evacuation procedure, medical surveillance, healthy lifestyle etc.
 
 
 <ul>
 <li>
 Engage the HSE department in the related activities (where applicable) and be sure that the work performed follows the local HSE regulations, Corporate HSE Policy and key requirements.
 </li>
 <li>
 Attend HSE training.
 </li>
 <li>
 Promptly report to your superior any dangerous conditions of which you become aware
 
 
 </li>
 </ul>
 
 Education
 
 
 
 About You
 
 
 University Graduate of Business Administration or Equivalent.
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 3 years of experience in relevant role
 </li>
 <li>
 Fully conversant with Microsoft Office applications.
 
 
 </li>
 </ul>
 
 Skills /Competencies
 
 
 
 <ul>
 <li>
 Communication skills
 </li>
 <li>
 Planning and Ability to meet deadlines
 </li>
 <li>
 Sense of urgency and prioritization
 </li>
 <li>
 Sense of confidentiality
 </li>
 <li>
 Organizational skills
 </li>
 <li>
 Speed typing
 </li>
 <li>
 Time Management skills
 </li>
 <li>
 Languages: English and Arabic full proficiency
 
 
 </li>
 </ul>
 
 
 Why us?
 
 
 
 
 At Opella, you will enjoy doing challenging, purposeful work, empowered to develop consumer brands with passion and creativity. This is your chance to grow new skills and be part of a bold, collaborative, and inclusive culture where people can thrive and be at their best every day.
 
 
 
 We Are Challengers.
 
 
 
 We Are Dedicated To Making Self-care As Simple As It Should Be. That Starts With Our Culture. We Are Challengers By Nature, And This Is How We Do Things
 
 
 
 All In Together:
 
 We keep each other honest and have each other's backs.
 
 
 
 Courageous:
 
 We break boundaries and take thoughtful risks with creativity.
 
 
 
 Outcome-Obsessed:
 
 We are personally accountable, driving sustainable impact and results with integrity.
 
 
 
 Radically Simple:
 
 We strive to make things simple for us and simple for consumers, as it should be.
 
 
 Join us on our mission. Health. In your hands.
 
 
 www.opella.com/en/careers
</div>

Trade Marketing Administrative assistant

U-Haul

Marketing Executive Assistant If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company&rsquo;s Marketing Company Presidents. As the right hand of the marketing company president, you will be responsible for coordinating the workings of the marketing company and managing an administrative staff. U-Haul offers Executive Assistants: Full medical coverage, if eligible Prescription plans, if eligible Dental and vision plans Registered Dietitian Program, if eligible Gym Reimbursement Program Weight Watchers, if eligible Virtual doctor visits Career stability Opportunities for advancement Valuable on-the-job training Tuition Reimbursement Program Free online courses for personal and professional development at U-Haul University&reg; Business-travel insurance You Matter Employee Assistance Program Paid holidays, vacation and sick days, if eligible Employee Stock Ownership Plan (ESOP) 401(k) savings plan Life insurance Critical illness/group accident coverage 24-hour physician available for kids MetLaw Legal Program MetLife auto and home insurance Mindset App Program Discounts on cell phone plans, hotels and more LifeLock identity theft protection Savvy consumer-wellness programs - from health-care tips to financial wellness Dave Ramsey&rsquo;s SmartDollar Program U-Haul Federal Credit Union membership Executive Assistant Primary Responsibilities: Screen and prioritize reports and information for the marketing company president. Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers&rsquo; compensation Assist with hiring needs, such as setting up working interviews for U-Haul center general managers. Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform U-Haul center audits. Assume the marketing company president&rsquo;s responsibilities in times of emergency. Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company. Executive Assistant Minimum Qualifications: High school diploma or equivalent Working knowledge of Microsoft Office Suite Valid driver&rsquo;s license Proven communication, administration and time-management skills Commitment to discretion and confidentiality Pay Range is: $17.10 - $29.93 Hourly U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis. About Us Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis. U-Haul co-founders L.S. &quot;Sam&quot; Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born. U-Haul Holding Company and its family of companies, including U-Haul, have strived to create a culture of health and wellness. As of February 1, 2020, and consistent with applicable law, no U-Haul Holding Company or its family of companies will hire individuals in states where it may lawfully decline to hire individuals who use nicotine products (Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia and Washington). This policy will not apply to team members hired before February 1, 2020.

Marketing Executive Assistant

Luma Dental Studio

Company: Luma Dental Studio Location: Raleigh, North Carolina (Hybrid) Job Type: Part-Time, Contract (1099) Pay: $15&ndash;$20 per hour (based on experience) Schedule: Part-time with flexible hours; occasional evening availability required (approximately once per month)About Luma Dental StudioLuma Dental Studio is a modern dental startup focused on delivering high-quality care in a welcoming, elevated environment led by Dr. Chi. As we grow, we are building both strong internal systems and a recognizable presence in the local community.Position OverviewWe are seeking a motivated and dependable Administrative &amp; Marketing Assistant to support the practice owner in both daily operations and marketing efforts.This is an entry-level, hybrid role ideal for someone who is organized, creative, and eager to gain hands-on experience in business operations, content creation, and community outreach. This position will function as a support role to the owner, helping keep both administrative and marketing initiatives running smoothly.Key ResponsibilitiesAdministrative Support<ul><li>Manage scheduling, calendar coordination, and appointments for owner</li><li>Monitor and respond to emails in a timely and professional manner for owner doctor</li><li>Assist with invoicing, document organization, and general administrative tasks</li><li>Answer phone calls and support patient communication as needed towards grand opening</li></ul>Marketing &amp; Content Creation<ul><li>Create and edit content using Canva (Adobe experience is a plus)</li><li>Organize traning week for staff</li><li>Coordinate with vendors and contractors</li><li>Assist with planning and maintaining a social media content calendar</li><li>Draft and schedule posts across platforms (Instagram, TikTok, etc.)</li><li>Support development of marketing materials and promotional content</li><li>Work as needed by owner</li></ul>Community Outreach<ul><li>Attend local networking events (e.g., Chamber of Commerce meetings)</li><li>Visit local businesses to introduce and promote the practice</li><li>Represent the brand professionally in the community</li></ul>Project &amp; Task Coordination<ul><li>Assist in tracking tasks and keeping projects on schedule</li><li>Support general startup operations and day-to-day needs</li></ul>Qualifications<ul><li>Strong organizational and time management skills</li><li>Clear and professional communication skills</li><li>Comfortable using Canva; basic design skills preferred</li><li>Familiarity with social media platforms</li><li>Ability to take initiative and follow through on tasks</li><li>Reliable transportation for local outreach</li><li>Availability for occasional evening events</li></ul>Preferred (Not Required)<ul><li>Previous administrative, marketing, or customer service experience</li><li>Experience creating social media content</li><li>Interest in healthcare, dentistry, or small business environments</li></ul>What We&rsquo;re Looking For<ul><li>A dependable and proactive individual</li><li>Someone who is organized, adaptable, and detail-oriented</li><li>A positive and professional presence in both digital and in-person settings</li><li>A candidate eager to learn and grow within a startup environment</li></ul>Why Join Luma Dental Studio<ul><li>Direct experience working alongside a practice owner.</li><li>Exposure to both business operations and marketing.</li><li>Opportunity to grow into a larger role as the practice expands.</li><li>Flexible and dynamic work environment.</li></ul>Job Types: Part-time, Contract, TemporaryPay: $15.00 - $20.00 per hourExpected hours: 10 &ndash; 20 per weekWork Location: Hybrid remote in Raleigh, NC 27609

Administrative & Marketing Assistant

NBCUniversal

<div>Company Description 
NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations &amp; Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. 
Job Description 
Here at Universal Pictures Theatrical Marketing, we bring our campaigns to life by weaving innovation, creativity, and passion into everything we do. The Global Digital Marketing team is looking for an Assistant who is equally passionate about film, marketing, digital and entertainment and is eager to learn more while working in the fast-paced and exciting world of Digital Marketing.
The Administrative Assistant will report to the EVP, Digital Marketing &amp; SVP, Digital Marketing. This position will have varied responsibilities while simultaneously fulfilling all digital marketing support functions.
Essential Responsibilities:<ul><li>
Handle administrative tasks for the EVP and SVP of the Digital Department:<ul><li>
 Scheduling, phones, conference calls, travel, etc.</li></ul></li><li>
Track department budgets, expenses, and process invoices</li><li>
Assist in creating presentations for creative reviews and senior executive/filmmaker meetings</li><li>
Support the management of the studio&rsquo;s website and social handles</li><li>
Aid the Digital Marketing department by maintaining shared internal documents</li><li>
Provide on-the-ground support at premieres, influencer screenings, and specialty events</li><li>
Obtain studio lot drive-on guest passes for the EVP's and SVP&rsquo;s visitors</li><li>
Reserve conference rooms, assist in the setup of meeting rooms including technical/computer hardware</li></ul> 

Qualifications 
<ul><li>
1+ years of relevant assistant experience</li><li>
Familiarity with Social Media Platforms is required</li><li>
Strong computer skills, working knowledge of Outlook, Word, Excel, PowerPoint, Google Docs, and Keynote</li></ul>
Desired Characteristics:<ul><li>
4-year college degree in marketing or related field preferred</li><li>
Strong time management skills with a sharp attention to detail</li><li>
A self-starter and strong team player who can take initiative with minimal direction</li><li>
Ability to juggle multiple responsibilities</li><li>
Strong follow through</li></ul>
Additional Requirements:
Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
Salary range: $47,650 - $60,000 (hourly paid) 
Additional Information 
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.</div>

Administrative Assistant, Digital Mktg

Whiteman Osterman & Hanna LLP

<div></div><div>Office Location: Albany, New York 
Work Schedule: This is a full-time position with actual scheduled working hours of 40 hours per week. This role has hybrid flexibility, allowing 1 remote day per week based on business needs. 
Compensation Range: $21.63 &ndash; $24.04 Per Hour
We are currently seeking a full-time Marketing Assistant
The Role:
You will provide administrative support in a team-oriented environment including but not limited to:<ul><li>
Assisting Marketing Manager with coordinating events, sponsorships, and conferences</li><li>
Social media updates and campaign management</li><li>
Developing marketing collateral for print and digital use</li><li>
Website updates</li></ul>
Skills Needed for Success:<ul><li>
Creativity and strong writing skills</li><li>
Excellent organizational ability and time management</li><li>
Attention to detail</li><li>
Strong interpersonal and communication skills</li></ul>
Required:<ul><li>
Associate degree in marketing or related field or marketing experience with relevant classwork</li><li>
Previous office experience in a professional services firm is preferred</li></ul>
Why Whiteman Osterman &amp; Hanna LLP?:
A generous benefit offering package including:<ul><li>
Medical</li><li>
Dental</li><li>
401(k) with company match and profit-sharing options</li><li>
Generous time off package</li><li>
Corporate discounts to various businesses</li><li>
Paid parking</li><li>
Opportunities to support and be active in the community</li><li>
And more!</li></ul>
In addition to Whiteman Osterman &amp; Hanna&rsquo;s depth of legal knowledge, we are dedicated to creating a positive and rewarding work environment for all employees &ndash; attorneys and staff alike. Our focus has always been to make our Firm, family friendly. No matter the position at the Firm, Whiteman Osterman &amp; Hanna treats everyone as colleagues rather than subordinates. We hold many events for our employees and their families and have activities in the office throughout the year to help make the work environment more enjoyable.
If this sounds like the right opportunity, we invite you to apply to join our team! 
Applications will be accepted on a rolling basis. Please contact Careers@WOH.com with any questions. 
 
Whiteman Osterman &amp; Hanna LLP is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals, and in which employment decisions are merit-based and made without discrimination on the basis of race, creed, color, gender or sex, national origin, disability, sexual orientation, gender identity, age, religion, pregnancy, protected activity, veteran status, marital status, citizenship, genetic information, predisposition or carrier status, or any other characteristic protected by law.</div>

Marketing Assistant

Bloomfield Homes

Job Overview We are seeking a dynamic and detail-oriented Sales Administrative Assistant to join our team! This energetic role is vital in supporting our sales operations, ensuring smooth communication, efficient office management, and exceptional customer support. As a key member of our administrative team, you will handle a variety of clerical and organizational tasks that keep our sales processes running seamlessly. The ideal candidate is proactive, highly organized, and possesses excellent communication skills, with the ability to multitask in a fast-paced environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to the success of our sales team.Responsibilities<ul><li>Manage front desk operations, greeting visitors and directing inquiries professionally and promptly</li><li>Answer multi-line phone systems with excellent phone etiquette, transferring calls or taking messages as needed</li><li>Maintain accurate data entry records using Microsoft Office and Google Workspace tools</li><li>Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record keeping</li><li>Assist with calendar management and scheduling appointments for sales staff and management</li><li>Organize files, documents, and correspondence through efficient filing systems to ensure quick retrieval</li><li>Provide exceptional customer support by responding to inquiries via phone or email and resolving issues promptly</li><li>Conduct clerical tasks such as proofreading documents, preparing reports, and managing office supplies</li><li>Coordinate office management duties including overseeing office supplies inventory and maintaining a professional front desk environment</li><li>Support personal assistant responsibilities such as calendar management and travel arrangements for sales executives</li></ul>Requirements<ul><li>Proven office experience with strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications</li><li>Experience with QuickBooks or similar bookkeeping software is highly preferred</li><li>Excellent computer literacy including data entry, typing speed, and familiarity with multi-line phone systems</li><li>Bilingual abilities are a plus to support diverse customer needs</li><li>Strong phone etiquette and customer service skills to handle inquiries professionally</li><li>Previous clerical or administrative experience in an office setting is desirable</li><li>Ability to manage time effectively while handling multiple priorities simultaneously</li><li>Experience in office management or personal assistant roles is advantageous</li></ul>Join us as a Sales Administrative Assistant and be part of a vibrant team dedicated to excellence! Your proactive approach and organizational expertise will help drive our sales success while providing outstanding support to our clients and colleagues alike.Pay: From $15.00 per hourWork Location: In person

Sales Administrative Assistant

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