marketing administrative assistant

Zarco USA

Job Summary We are seeking a dynamic and detail-oriented Administrative, Accounting &amp; Marketing Assistant to join our small locally owned businesses. This multifaceted role offers an exciting opportunity to support daily office operations, manage bookkeeping tasks, and assist with marketing initiatives. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to ensure smooth business processes and exceptional customer support.Duties<ul><li>Perform data entry and maintain accurate records using Microsoft Office Suite, Google Workspace, and QuickBooks accounting software</li><li>Assist with bookkeeping tasks such as invoicing, expense tracking, to support office management and financial accuracy</li><li>Support marketing efforts by creating content, proofreading materials, and coordinating promotional activities across digital platforms</li><li>Organize files, prepare reports, and handle clerical duties such as filing,, and document management with precision</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for team members and executives</li><li>Provide exceptional customer service by responding promptly to inquiries via phone or email while maintaining excellent phone etiquette and bilingual communication skills if applicable</li></ul>Experience<ul><li>Prior office experience in administrative or clerical roles with proven organizational skills</li><li>Experience with QuickBooks or other accounting software is highly preferred</li><li>Strong computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry systems</li><li>Previous experience in office management or personal assistant roles is advantageous</li><li>Excellent proofreading skills along with strong time management capabilities to prioritize tasks efficiently</li></ul>Join us in a role where your energy fuels our success! Bring your organizational prowess, technical skills, and enthusiasm to help us create an efficient, welcoming environment while supporting our financial and marketing initiatives. We&rsquo;re committed to fostering growth and providing a rewarding experience for all team members!Pay: $20.00 - $30.00 per hourWork Location: In person

Administrative ,Accounting & Marketing Assistant

Sol de Janeiro

<div>
 
 
 Our Story
 
 
 
 
 
 Launched in 2015, S
 
 
 ol
 
 
 de
 
 
 J
 
 
 aneiro
 
 
 is a globally recognized, award-winning beauty brand, drawing inspiration from Brazil&rsquo;s beauty rituals, warmth, and spirit.
 
 
 S
 
 
 ol
 
 
 de
 
 
 J
 
 
 aneiro
 
 
 delivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances.&nbsp;
 
 
 
 &nbsp;
 
 
 
 
 
 Headquartered in New York and launched as a digitally native brand, we have expanded globally with teams in Paris, London, and Germany.&nbsp;
 
 
 Our commitment to excellence
 
 
 has earned high-profile honors, including being named one of
 
 
 
 
 
 TIME1
 
 
 
 
 
 00&rsquo;s 2024 Most Influential Companies,
 
 
 
 
 
 Fast Company&rsquo;s
 
 
 
 
 
 2024 World's Most Innovative Companies, and
 
 
 
 
 
 WWD Beauty Inc&rsquo;s
 
 
 
 
 
 Power Brands of 2024, underscoring its leadership in the beauty industry and outstanding workplace
 
 
 .
 
 
 These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace.
 
 
 
 &nbsp;
 
 
 
 
 What You&rsquo;ll Do
 
 We are seeking a highly proactive, polished, and detail-obsessed Administrative Assistant to support our Global Marketing &amp; Digital Leadership team. This is a dynamic, fast-paced, and highly visible role that requires exceptional judgment, communication, and organizational excellence.
 
 
 The ideal candidate thrives in a high-growth environment, anticipates needs before they arise, and is a true team player who brings positivity, discretion, and calm under pressure.
 
 
 
 
 
 What You&rsquo;ll Be Working On
 
 
 Executive Support
 
 
 
 &middot; Manage complex calendars for the Global Marketing &amp; Digital Leadership team including scheduling across multiple time zones and coordinating high-priority meetings, presentations, and reviews.
 
 
 &middot; Act as gatekeeper and liaison on behalf of the Global Marketing &amp; Digital Leadership team &nbsp;, prioritizing requests, communications, and meeting flow.
 
 
 &middot; Prepare, edit, and format documents, presentations, and correspondence with high attention to detail and brand alignment.
 
 
 &middot; Maintain strict confidentiality and discretion when handling sensitive business, brand, and personnel information.
 
 
 
 Meeting &amp; Event Coordination
 
 
 
 &middot; Organize and support key Marketing &amp; Digital team meetings, leadership offsites, creative reviews, agency partner meetings, and cross-functional events.
 
 
 &middot; Manage agendas, pre-reads, follow-ups, and action tracking to ensure seamless execution.
 
 
 
 Operational &amp; Administrative Support
 
 
 
 &middot; Coordinate domestic and international travel itineraries, agendas, and logistics for the key leadership team members in partnership with the Travel Manager.
 
 
 &middot; Submit and track expense reports; manage invoices, purchase orders, vendors, and budget items in partnership with Finance.
 
 
 &middot; Partner closely with the Creative, Brand, Digital, and Global Marketing teams to support planning, alignment, and project coordination needs.
 
 
 &middot; Handle general administrative responsibilities including ordering supplies, managing systems access requests, and supporting onboarding for new Marketing/Digital hires as needed.
 
 
 
 Cross-Functional Collaboration
 
 
 
 &middot; Build strong relationships across Marketing, Digital, Creative, HR, Finance, and Executive Leadership to ensure alignment, communication, and flawless coordination.
 
 
 &middot; Collaborate with a broader network of global admins to ensure consistent support for cross-functional initiatives and global priorities.
 
 
 
 
 
 
 Must Haves
 
 
 &middot; 5+ years of experience supporting senior-level executives, preferably in a fast-paced, high-growth environment; luxury beauty, fashion, or consumer brand experience is a plus.
 
 
 &middot; Bachelor&rsquo;s degree preferred.
 
 
 &middot; Demonstrated ability to organize, prioritize, and excel under pressure with shifting deadlines.
 
 
 &middot; Exceptional verbal and written communication skills, with polished professionalism and executive presence.
 
 
 &middot; Highly proactive, resourceful, and solution-oriented &mdash; always thinking two steps ahead.
 
 
 &middot; Ability to maintain confidentiality and handle sensitive information with absolute discretion.
 
 
 &middot; Strong relationship-building skills with a positive, team-first mindset.
 
 
 &middot; Proficiency in Microsoft Office (Excel, PowerPoint), Google Suite, and calendar management tools.
 
 
 &middot; Comfortable navigating ambiguity and supporting both strategic and tactical needs.
 
 
 &middot; Must be comfortable working a hybrid schedule (3 days per week in our NYC office).
 
 
 
 
 
 
 Salary Range: $90,000 USD - $100,000 USD
 
 
 Why Sol de Janeiro?
 
 <ul>
 <li>
 Competitive salary and bonus program for full-time team members
 </li>
 <li>
 Flexible hybrid work environment with opportunities for collaboration and growth
 </li>
 <li>
 Inclusive culture that values diverse perspectives and celebrates individuality
 </li>
 <li>
 The chance to be part of a fast-growing, award-winning global beauty brand
 </li>
 </ul>
 
 
 &nbsp;
 
 
 The information contained herein is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee, as these may change or new ones may be assigned at any time.
 
 
 &nbsp;
 
 
 
 
 Sol de Janeiro is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
 
 
 &nbsp;
 
 
 
 Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at
 
 careers@soldejaneiro.com
 
 .&nbsp;
 
 
 https://soldejaneiro.com/pages/privacy-policy-sol-de-janeiro
 
</div>

Administrative Assistant

Alliance Specialty Partners

Job Overview We are seeking a dynamic and detail-oriented Medical Administrative Assistant with billing and marketing experience to join our healthcare team. In this vital role, you will serve as the first point of contact for patients, ensuring smooth administrative operations while managing billing processes and supporting marketing initiatives. Your energetic approach will help foster a welcoming environment, streamline office workflows, and promote the growth of our practice through effective marketing strategies. This paid position offers an exciting opportunity to develop your skills in a fast-paced medical setting while making a meaningful difference in patient care.Duties<ul><li>Greet patients warmly, schedule appointments, and manage patient check-in/check-out procedures with enthusiasm and professionalism </li><li>Handle all aspects of medical billing, including coding, submitting claims, following up on unpaid claims, and ensuring accurate record-keeping </li><li>Maintain and update patient records in compliance with privacy regulations and practice policies </li><li>Assist with marketing efforts by creating promotional materials, managing social media accounts, and engaging with community outreach activities </li><li>Coordinate communication between patients, providers, insurance companies, and vendors to ensure seamless information flow </li><li>Manage incoming calls, respond to inquiries promptly, and direct messages appropriately to support efficient office operations </li><li>Support administrative tasks such as inventory management, faxing, scanning documents, and preparing reports to keep the office running smoothly</li></ul>Skills<ul><li>Proven experience as a Medical Administrative Assistant with a strong understanding of medical billing procedures and coding systems (such as CPT and ICD codes) </li><li>Excellent organizational skills with the ability to multitask efficiently in a busy healthcare environment </li><li>Strong communication skills&mdash;both verbal and written&mdash;to effectively interact with patients, staff, and external partners </li><li>Familiarity with electronic health records (EHR) systems and billing software to ensure accurate data entry and claim processing </li><li>Creative mindset for marketing activities including content creation, social media management, and community engagement strategies </li><li>Ability to prioritize tasks proactively while maintaining attention to detail under pressure </li><li>Positive attitude with a passion for providing exceptional patient service and supporting team success</li></ul>Join us in this rewarding role where your energy fuels our mission to deliver outstanding healthcare experiences!Pay: $21.28 - $25.24 per hourWork Location: In person

Medical Administrative Assistant/ billing and marketing experience

The Educators school NJB Clifton Campus

Job Description Marketing Officer / Assistant to DirectorPosition: Marketing Officer Department: Administration, Admissions &amp; Marketing Reports To: DirectorJob PurposeThe Marketing Officer / Assistant to Director is responsible for increasing student enrollment, strengthening the school's brand image, supporting the Director in daily operations, ensuring effective communication between departments, maintaining parent satisfaction, and coordinating marketing, admissions, and administrative activities.Key ResponsibilitiesMarketing &amp; Admissions<ul><li>Achieve monthly and annual admission targets.</li><li>Generate admission inquiries through various marketing channels.</li><li>Conduct campus tours and admission counseling for prospective parents.</li><li>Plan and execute marketing campaigns, promotions, and admission drives.</li><li>Manage social media platforms and digital marketing activities.</li><li>Develop marketing materials including brochures, flyers, banners, and presentations.</li><li>Monitor competitor activities and market trends.</li><li>Build relationships with community organizations and potential partners.</li></ul>Executive Support to Director<ul><li>Manage the Director's schedule, appointments, and meetings.</li><li>Prepare reports, presentations, notices, circulars, and official correspondence.</li><li>Record meeting minutes and ensure follow-up on action items.</li><li>Coordinate with all departments to ensure timely completion of assigned tasks.</li><li>Track deadlines and monitor project progress.</li><li>Maintain confidential files, records, and management documents.</li><li>Assist the Director in planning and implementing strategic initiatives.</li></ul>Parent Relations &amp; Customer Service<ul><li>Ensure professional handling of parent inquiries and complaints.</li><li>Maintain high standards of customer service and communication.</li><li>Support parent engagement and retention initiatives.</li><li>Ensure positive parent experiences during admissions and throughout the academic year.</li></ul>Event Management &amp; Public Relations<ul><li>Organize school events, open houses, exhibitions, orientations, and promotional activities.</li><li>Coordinate media coverage and publicity for school achievements and events.</li><li>Collect and promote student and parent success stories and testimonials.</li><li>Strengthen the school's reputation within the community.</li></ul>Administrative Coordination<ul><li>Coordinate communication among academic, administrative, accounts, HR, and support departments.</li><li>Maintain accurate records and documentation.</li><li>Ensure timely submission of departmental reports.</li><li>Perform any additional duties assigned by the Director.</li></ul>Qualifications<ul><li>Bachelor's degree in Marketing, Business Administration, Education, or a related field.</li><li>Minimum 2&ndash;3 years of relevant experience, preferably in the education sector.</li><li>Excellent verbal and written communication skills in English and Urdu.</li><li>Proficiency in MS Office, Google Workspace, Canva, social media platforms, and digital marketing tools.</li></ul>Required Competencies<ul><li>Marketing &amp; Brand Development</li><li>Admissions Management</li><li>Communication &amp; Public Relations</li><li>Customer Service Excellence</li><li>Report Writing &amp; Documentation</li><li>Event Planning &amp; Coordination</li><li>Time Management &amp; Organization</li><li>Leadership &amp; Team Coordination</li><li>Problem Solving &amp; Decision Making</li><li>Professionalism &amp; Confidentiality</li></ul>Key Performance Indicators (KPIs)<ul><li>Achievement of admission and enrollment targets.</li><li>Inquiry-to-admission conversion rate.</li><li>Timely completion of Director's assignments.</li><li>Parent satisfaction and response time.</li><li>Social media growth and engagement.</li><li>Quality and timeliness of reports and documentation.</li><li>Successful execution of marketing campaigns and school events.</li><li>Effective coordination among departments.</li><li>Community outreach and partnership development.</li><li>Maintenance of a positive school image and reputation.</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs100,000.00 per monthWork Location: In person

Marketing Officer

Reed Behavioral Health

Therapist (Hybrid) &ndash; Garden City, MIReed Behavioral Health, PLLC is seeking motivated and compassionate therapists to join our growing private practice. We are looking for clinicians who are passionate about providing quality mental health care while enjoying the flexibility and support of a collaborative practice environment.Position Details<ul><li>Position Type: Independent Contractor (1099)</li><li>Location: Garden City, Michigan</li><li>Schedule: Flexible</li><li>Work Arrangement: Hybrid (In-Person &amp; Telehealth)</li><li>Compensation: Fee split negotiable based on experience, licensure, specialization, and caseload needs</li></ul>We Provide<ul><li>Consistent referrals and marketing support</li><li>Professional billing services included</li><li>Dedicated virtual assistant for scheduling, client communication, and administrative support</li><li>Office space included for in-person sessions</li><li>Electronic Medical Record (EMR) system provided</li><li>Clinical supervision included</li><li>Administrative support and onboarding assistance</li><li>Flexible scheduling</li><li>Opportunity to build and grow your caseload</li></ul>QualificationsWe welcome applications from:<ul><li>LLMSW/LMSW</li><li>LLPC/LPC</li></ul>Both fully licensed and limited licensed clinicians are encouraged to apply.Preferred Experience<ul><li>Experience providing therapy to children, adolescents, adults, couples, and/or families</li><li>Knowledge of evidence-based treatment approaches</li><li>Strong documentation and communication skills</li><li>Ability to work independently while collaborating with a supportive team</li><li>Commitment to ethical, client-centered care</li></ul>About Reed Behavioral HealthReed Behavioral Health is a growing private practice dedicated to providing compassionate, evidence-based mental health services to individuals and families. We value clinician autonomy while providing the support and resources needed to build a successful and sustainable caseload.Why Join Reed Behavioral Health?<ul><li>No billing responsibilities</li><li>No marketing expenses</li><li>Established referral network</li><li>Virtual assistant support for scheduling and administrative tasks</li><li>Professional office space provided</li><li>EMR and telehealth platform included</li><li>Clinical supervision and consultation available</li><li>Flexible schedule with hybrid work options</li><li>Supportive team environment</li><li>Opportunities for professional growth and specialization</li></ul>To ApplyPlease submit your resume and a brief cover letter outlining:<ul><li>Your licensure status</li><li>Populations you serve</li><li>Clinical specialties and interests</li><li>Desired schedule and availability</li></ul>Focus on providing exceptional care while we handle the billing, referrals, scheduling, and administrative support. Join a practice designed to help both clinicians and clients thrive.Work Location: Hybrid remote in Garden City, MI 48135

Therapist

Ashton Business Consulting, PLLC

Position SummaryAshton Business Consulting is seeking a highly organized, detail-oriented Administrative Assistant to support daily office operations, client communications, marketing initiatives, accounts receivable collections, and various administrative functions. The ideal candidate is a self-starter who can effectively manage multiple priorities while providing exceptional customer service and maintaining a professional image for the firm.Key ResponsibilitiesAdministrative Support<ul><li>Answer and direct incoming phone calls and emails.</li><li>Schedule appointments and manage calendars.</li><li>Maintain client records and electronic filing systems.</li><li>Prepare correspondence, reports, forms, and other business documents.</li><li>Assist with onboarding new clients and maintaining client information.</li><li>Order office supplies and coordinate office administrative needs.</li><li>Support management with special projects and miscellaneous tasks.</li></ul>Marketing &amp; Business Development<ul><li>Manage and update company social media accounts and business profiles.</li><li>Create and distribute marketing materials, newsletters, and client communications.</li><li>Assist with website updates and content development.</li><li>Coordinate client appreciation events and promotional campaigns.</li><li>Track marketing activities and assist with lead generation efforts.</li><li>Monitor online reviews and maintain the firm's professional presence.</li></ul>Accounts Receivable &amp; Collections<ul><li>Monitor outstanding client invoices and accounts receivable balances.</li><li>Contact clients regarding past-due invoices through phone calls, emails, and written correspondence.</li><li>Maintain accurate collection notes and payment arrangements.</li><li>Prepare aging reports and provide updates to management.</li><li>Assist clients with billing inquiries and payment processing.</li></ul>Client Service<ul><li>Serve as a primary point of contact for clients.</li><li>Provide exceptional customer service and maintain professional client relationships.</li><li>Route client requests to appropriate staff members.</li><li>Follow up on client inquiries and outstanding requests.</li></ul>Additional Duties<ul><li>Assist with payroll, bookkeeping, and administrative projects as assigned.</li><li>Support compliance, registration, and licensing activities.</li><li>Coordinate meetings, training sessions, and company events.</li><li>Perform other duties as needed to support the firm's growth and operations.</li></ul>QualificationsRequired<ul><li>High school diploma or equivalent.</li><li>Minimum 2 years of administrative or office experience.</li><li>Strong verbal and written communication skills.</li><li>Excellent organizational and time management abilities.</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook).</li><li>Ability to maintain confidentiality and professionalism.</li></ul>Preferred<ul><li>Experience working in an accounting, bookkeeping, tax, or professional services environment.</li><li>Experience with QuickBooks and CRM software.</li><li>Marketing, social media management, or collections experience.</li><li>Associate's degree or higher.</li></ul>Desired Skills<ul><li>Strong attention to detail.</li><li>Ability to multitask in a fast-paced environment.</li><li>Customer-service mindset.</li><li>Problem-solving and critical-thinking abilities.</li><li>Ability to work independently with minimal supervision.</li></ul>Pay: $15.00 per hourWork Location: Remote

Administrative & Client Services Coordinator

Wings Of Love Services LLC, Home Care

We are looking for a competent Office Assistant to help with the organization and running of the daily Health Care administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working in a fast pace inviorment with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.Responsibilities<ul><li>Organize office and assist associates in ways that optimize procedures</li><li>Greeting customers</li><li>Multitask</li><li>Billing</li><li>Sort and distribute communications in a timely manner</li><li>Maintain and assit with auditing client files</li><li>Create and update records ensuring accuracy and validity of information</li><li>Schedule and plan meetings and appointments</li><li>Monitor level of supplies and handle shortages</li><li>Monitor level and help handle staff shortages</li><li>Dispatching &amp; maintain all duties of Transportation</li><li>Assist Transportation Coordinator with maintaining vehicle inspections and documentaion.</li><li>Resolve office-related malfunctions and respond to requests or issues</li><li>Coordinate with other departments to ensure compliance with established policies</li><li>Assist Scheduling Cooridinator with the hiring process.</li><li>Maintain trusting relationships with suppliers, customers and colleagues</li><li>Perform receptionist duties when needed</li><li>Marketing and creating flyers to post on all platforms</li><li>Being on-call 1 week out the month</li></ul>Skills<ul><li>Proven experience as a back-office assistant, office assistant, or in another relevant administrative role</li><li>Skilled in designing visually appealing office materials, including flyers and newsletters</li><li>Knowledge of billing Medicaid</li><li>Working knowledge of office equipment</li><li>Thorough understanding of office management procedures</li><li>Excellent organizational and time management skills</li><li>Analytical abilities and aptitude in problem-solving</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office</li></ul>Job Type: Full-timePay: $17.50 - $18.50 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>At least one year of creating marketing material</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul>Work Location: In person

Front Office Assistant/Dispatch

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