marketing administrator

MF Productions LLC

WP Wellness is a digital operations and marketing partner dedicated exclusively to the health and wellness field. We support therapists, medical practices, functional medicine clinics, and wellness brands by serving as their extended team&mdash;helping them grow without sacrificing their values or burning out.We believe in calm work, clear communication, and collaborative teamwork. Our approach blends marketing support and operational systems to help mission-driven practitioners grow sustainably.We are seeking a Marketing Admin to support our internal team by handling day-to-day marketing execution tasks across multiple client accounts.This is a behind-the-scenes execution role. The person in this role will not work directly with clients or own marketing strategy. Instead, they will help ensure that marketing tasks are completed accurately and on time by following established processes and instructions.If you enjoy structured work, spreadsheets, checklists, and completing clearly defined tasks, this role may be a good fit.If you are interested apply here: https://forms.gle/PDkXBZddjEGZ3Cay6The Ideal CandidateThe ideal candidate is organized, reliable, and detail-oriented.You are comfortable following processes, completing repeatable tasks, and keeping systems updated. You take pride in making sure things are done correctly and consistently.You are comfortable:<ul><li>Scheduling content across social media platforms</li><li>Uploading and formatting newsletters in email marketing platforms</li><li>Updating spreadsheets and tracking documents</li><li>Pulling basic marketing data from dashboards</li><li>Following checklists and internal processes</li><li>Managing recurring tasks each week</li><li>Working independently once instructions are provided</li></ul>This role is best suited for someone who enjoys structured administrative work and prefers a consistent workflow.Key Responsibilities<ul><li>Schedule social media posts across multiple platforms using provided content calendars</li><li>Upload and format newsletters within email marketing platforms and schedule campaigns once approved</li><li>Conduct basic quality checks before publishing content, including verifying links, formatting, and images</li><li>Update spreadsheets and tracking documents used for marketing performance, reporting, and internal organization</li><li>Pull basic data from marketing platforms and dashboards to support internal reporting</li><li>Maintain organized records of campaigns, content, and marketing assets in shared drives</li><li>Update internal task trackers, content calendars, and documentation as needed</li><li>Monitor scheduled content to ensure posts and campaigns publish correctly</li><li>Follow internal processes and checklists to complete recurring marketing tasks accurately</li><li>Communicate with internal team members if issues arise or clarification is needed</li></ul>Required Skills<ul><li>Strong attention to detail</li><li>Good organizational skills</li><li>Comfortable working with spreadsheets</li><li>Ability to follow written instructions and processes</li><li>Ability to manage recurring tasks and deadlines</li><li>Clear written communication with internal team members</li><li>Ability to work independently once tasks are assigned</li></ul>If you are interested apply here: https://forms.gle/PDkXBZddjEGZ3Cay6Tools UsedExperience with the following tools is helpful but not required:<ul><li>Google Workspace (Docs, Sheets, Drive)</li><li>Microsoft Office</li><li>Email marketing platforms (Mailchimp, ActiveCampaign, or similar)</li><li>Social media scheduling platforms</li><li>Zoom</li><li>Calendly</li><li>Project management tools</li></ul>Training will be provided for most platforms.Role &amp; CompensationType: Contract &ndash; Hourly Hours: 10&ndash;15 hours per week, with potential to increase over timeStarting Compensation: $25&ndash;$30 per hour depending on experienceLocation Requirement: Must be based in the United States Must have a reliable computer and internet connectionIf you are interested apply here: https://forms.gle/PDkXBZddjEGZ3Cay6Job Types: Part-time, ContractPay: $25.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>People with a criminal record are encouraged to applyExperience:<ul><li>Virtual Assistant: 3 years (Preferred)</li></ul>Work Location: Remote

Marketing Administrator (Virtual Assistant)

Winthrop & Weinstine

<div><div>Marketing Technology Administrator 
Minneapolis, MN 
 
The Marketing Technology Administrator will build a business development function that supports our lawyers in solving our clients&rsquo; needs of the future. Working closely with the firm&rsquo;s Director of Business Development and Marketing, this role will help transform our business development function to focus on operational excellence and important tech and data management initiatives that directly support firm&rsquo;s business development and client relationship strategy. 
 
 
KEY RESPONSIBILITIES (Including, but not limited to): 
Experience Database (Foundation)</div>
<ul><li>Serve as the day-to-day administrative contact for platform questions including search and reporting inquires.</li>
<li>Configure the product in line with data governance best practices to enable business workflows and effective search/report.</li>
<li>Liaise with technical resources to resolve technical issues and develop integrations to provide users with accurate and actionable data.</li>
<li>Coordinate efforts to implement a process related to the capture and maintenance of experience information, including matter, client, and people profiles.</li>
<li>Lead efforts to implement a process related to marketing specific workflows, including but not limited to, the tracking of opportunities and generation of related proposals along with Chambers and other legal related award submissions.</li>
<li>Manage the profiling of matter, client, and people profiles as necessary. This includes establishing and implementing data quality standards.</li>
<li>Help to develop educational and training material, which may also include the facilitation of these sessions, where appropriate.</li>
<li>Liaise the vendor (Litera) regarding issues, questions, and enhancement requests.</li>
<li>Engage in Foundation industry initiatives to incorporate industry standards and best practices including the Foundation User Group meetings.</li>
</ul>
<div> 
Centralized MarTech Strategy</div>
<ul><li>Lead the assessment of, piloting and leveraging evolving technology.</li>
<li>Management and oversight for website and intranet content.</li>
<li>Lead SEO strategy and management.</li>
<li>Oversee data reporting needs to capitalize on market trends and business generation opportunities.</li>
</ul>
<div> 
Process Improvement</div>
<ul><li>Continuously identify inefficiencies and collaborate with business partners to implement improved tech, people and process solutions.</li>
<li>Collaborate and Interface with the Digital transformation team, Innovation, Digital Marketing and IT teams on the development and implementation of any new tools, systems or processes for the department.</li>
<li>Lead the Shared Services team in improving the quality and consistency of deliverables in measurable ways.</li>
<li>Develop training to facilitate continuing education on new tools, systems, processes and best practices.</li>
</ul>
<div> 
COMPETENCIES (KNOWLEDGE, SKILLS AND ABILITIES) REQUIRED:</div>
<ul><li>Strong understanding of data analytics.</li>
<li>Ability to develop and implement marketing strategies.</li>
<li>Experience in managing vendor relationships.</li>
<li>Technical skills &amp; experience (including database management, CRM systems, web development technologies, manipulation and clean up skills; Excel, MS Word) and ability to adapt to new software programs.</li>
<li>Proven track record in project management, including the ability to manage multiple priorities and deadlines with a high degree of detail and accuracy.</li>
<li>Ability to read and interpret general business documents, instructions and manuals, write routine business correspondence, and speak effectively with employees, clients, and vendors.</li>
<li>Outstanding communication skills, both written and verbal, with the ability to build relationships with internal and external stakeholders.</li>
<li>Strategic thinker with the ability to anticipate needs, identify opportunities, and drive initiatives to completion with strong problem-solving skills.</li>
<li>A collaborative and team-oriented mindset, with the ability to work effectively in a fast-paced, dynamic, results-driven environment.</li>
<li>Commitment to exceptional client service and dedication to high-quality work.</li>
<li>A good listener with a growth mindset and proven ability to adapt quickly to change and exhibit a high degree of flexibility.</li>
<li>Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.</li>
<li>Strong interpersonal relationships and ability to interact with all levels of the organization.</li>
<li>Ability to work well under pressure with deadlines &ndash; possess a sense of urgency.</li>
<li>Ability to be flexible in schedule and adaptable to constant change.</li>
</ul>
<div> 
QUALIFICATIONS REQUIRED:</div>
<ul><li>3-7+ years&rsquo; experience in law firm, legal services, or professional services marketing</li>
<li>Minimum of a Bachelor&rsquo;s degree</li>
<li>Knowledge of Experience Database (Foundation) preferred, WordPress</li>
<li>Excellent grammar, proofreading skills, and a keen eye for detail, ensuring high levels of accuracy in all written communications and document preparation.</li>
<li>Ability to organize, prioritize, and manage multiple tasks effectively, ensuring completion of assignments despite frequent interruptions and changes in schedule.</li>
</ul>
<div> 
QUALIFICATIONS, PREFERRED:</div>
<ul><li>Legal Operations experience</li>
<li>Experience with the following software: iManage and InTapp.</li>
</ul>
<div> 
WORKING CONDITIONS:</div>
<ul><li>Requires use of office equipment, such as computers, phones and copiers.</li>
<li>Requires sitting and computer-related activities for extended periods of time.</li>
<li>Requires occasional lifting up to and exceeding 20 pounds.</li>
</ul>
<div> 
SALARY &amp; BENEFITS 
Competitive base salary commensurate with experience: $80,000 - $150,000 annually. 
 
Posted salary ranges are made in good faith. Winthrop &amp; Weinstine reserves the right to adjust ranges depending on the experience/qualifications of the selected candidate as well as internal and external equity. 
 
Winthrop &amp; Weinstine offers a comprehensive benefits package for all regular full time employees including health insurance, paid parental leave, 401(k), disability, life insurance, paid time off, and voluntary benefits. 
 
 
Equal Opportunity Employer 
Winthrop &amp; Weinstine is an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, sex, national origin, physical or mental disability, age, veteran status, pregnancy, sexual orientation, genetic information, gender identity, or any other basis protected by state or federal law or local ordinance.</div></div>

Marketing Technology Administrator

Prosports

Sales Administrator &mdash; Job Description (Sports Academy) Role OverviewThe Sales Administrator supports the academy&rsquo;s growth by managing inquiries, converting leads into enrollments, coordinating with marketing, and ensuring smooth communication between parents, coaches, and management. This role is critical to maintaining high occupancy across all sports programs and delivering excellent customer experience from first contact to renewal.Key Responsibilities Lead Management &amp; Sales Support<ul><li>Handle all incoming inquiries (calls, WhatsApp, website, social media)</li><li>Provide accurate information about programs, schedules, venues, and pricing</li><li>Qualify leads and recommend suitable programs based on age and level</li><li>Follow up consistently to convert inquiries into registrations</li><li>Maintain daily lead tracking and conversion reports</li><li>Coordinate with the marketing team on new leads and campaigns</li><li>Ensure every lead receives timely responses (same day whenever possible)</li></ul>Registration &amp; Enrollment<ul><li>Process new registrations and renewals</li><li>Prepare invoices, payment links, and receipts</li><li>Verify student details and documentation</li><li>Update enrollment status in the system</li><li>Manage waiting lists and trial bookings</li><li>Ensure classes are filled to target capacity</li></ul>Customer Communication<ul><li>Serve as the primary point of contact for parents and students</li><li>Handle questions, complaints, and schedule requests professionally</li><li>Send reminders for sessions, renewals, and outstanding payments</li><li>Follow up with inactive or old customers to encourage return</li><li>Maintain a friendly, professional tone aligned with academy standards</li></ul>Administration &amp; Reporting<ul><li>Maintain accurate records of students, payments, and attendance</li><li>Prepare daily/weekly sales reports</li><li>Track conversion rates and identify improvement areas</li><li>Monitor class occupancy across branches</li><li>Support management with data for decision-making</li></ul>Scheduling &amp; Coordination<ul><li>Coordinate trial sessions with coaches and site managers</li><li>Manage class transfers, make-up sessions, and schedule changes</li><li>Communicate updates to parents and coaching staff</li><li>Ensure smooth operation across multiple locations</li></ul>Retention &amp; Growth<ul><li>Proactively follow up on expiring packages</li><li>Promote new programs, camps, and seasonal offers</li><li>Support upselling and cross-selling across different sports</li><li>Help maintain high retention rates</li></ul>Required Skills &amp; Qualifications<ul><li>Experience in sales administration, customer service, or front desk roles (sports/education preferred)</li><li>Strong communication skills (phone, chat, and written)</li><li>Highly organized with attention to detail</li><li>Ability to multitask in a fast-paced environment</li><li>Proficiency in basic computer systems and CRM tools</li><li>Friendly, patient, and solution-oriented personality</li></ul>Key Performance Indicators (KPIs)<ul><li>Lead response time</li><li>Conversion rate (inquiry &rarr; registration)</li><li>Class occupancy levels</li><li>Renewal rate</li><li>Customer satisfaction</li><li>Accuracy of records and reports</li></ul>Reporting LineReports to: Operations Manager / Sales Manager / Academy Director Works closely with: Marketing team, Site Managers, and CoachesJob Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Sales Administrator

Noorzad Properties

Role DescriptionWe are looking for a full-time Sales Administrator to join our growing team:Key Responsibilities1. Support sales agents throughout the sales process, from listing to deal closure.2. Prepare and manage sales documentation including:a. Listing Forms (Form A, B, F)b. MOUsc. Offer lettersd. Booking forms3. Coordinate with agents, clients, developers, and internal teams to ensure timely completion of transactions.4. Track deal progress and follow up on pending documentation.5. Maintain accurate records of leads, clients, listings, and deals in the CRM system.6. Ensure all data is updated, verified, and compliant with company standards.7. Generate weekly and monthly sales reports for management.8. Apply for Trakheesi permits and coordinate with the marketing team for high quality property listings on Bayut, Property Finder, and Dubizzle.9. Schedule property viewings and assist agents with client coordination and documentation.10. Liaise with developers, banks, trustee offices, and legal entities for NOC requests and smooth title transfer processes.11. Support agents with RERA broker exam requirements and manage broker card applications/renewals.12. Upload and update property listings on CRM and property portals (Bayut, Property Finder, Dubizzle, etc.)13. Coordinate with marketing team for:a. Property listingsb. Floor plansc. Photography and marketing materials14. Ensure listings are accurate, compliant, and aligned with RERA guidelines.15. Ensure all sales documentation complies with RERA and AML regulations.16. Coordinate with compliance and operations teams for approvals and audits.17. Maintain organized digital and physical filing systems for all sales records.18. Support Sales Managers with scheduling, reporting, and team coordination.19. Handle internal and external correspondence related to sales transactions.Requirements:1. Bachelor&rsquo;s degree or relevant administrative qualification (preferred).2. 2&ndash;5 years of experience as a Sales Administrator or Admin role in real estate (UAE experience preferred).3. Familiarity with RERA procedures, property portals, and developer documentation.4. Strong knowledge of Dubai real estate sales processes and documentation.5. Excellent organizational and time-management skills.6. High attention to detail and accuracy.7. Proficiency in CRM systems and MS Office (Excel, Word, Outlook).8. Strong communication and coordination skills.9. Ability to work under pressure and manage multiple priorities.10. Only candidates who can join immediately may apply.Please share your cv on hr@noorzadproperties.com.Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per month

MEI Industrial Solutions

<div>Position Summary:
The Sales Administrator performs multiple tasks including collections, supporting sales staff with quotes, booked jobs, and pending/ongoing projects. This will ensure the salesperson&rsquo;s ability to spend most of their time focusing on sales activities. Primary responsibility for the Sales Administrator is to support the efficient operation of the sales department while also providing the accounting department with support.
Essential Job Duties and Responsibilities:<ul><li>
Assist or complete quotes requiring immediate attention while salespersons are in the field.</li><li>
Perform collection duties and document all collection related communication.</li><li>
Obtain purchase orders andinsurevendor receipt of same.</li><li>
Generate daily paperwork, such as work orders, purchase orders, etc. and ensure that all pertinent information is noted, and all necessary documents are attached.</li><li>
Communicating with customers as requested regarding change orders, storage confirmations, new customer information packets, etc.</li><li>
Coordinate sales order requirements (equipment, customer, labor) and communications with dispatch for digital job board.</li><li>
Administers the job packet process from collection of job packet documents through preparing packets for final review and submission to accounting admin for customer invoicing.</li><li>
Create, update, and maintain documents and spreadsheets related to customers, project costs and special projects.</li><li>
Liaison between the sales department and the accounting department.</li><li>
Performing reconciliation and retention of employee credit card transactions and documentation perprocesses.</li><li>
Perform all other duties as necessary and assigned.</li></ul>
Minimum Qualifications (Experience, Skills, and Education):<ul><li>
High School diploma or equivalent necessary; an associate&rsquo;sdegree inbusiness administration,marketing, managementor related degreeisa plus.</li><li>
2 years of experience in fast paced, construction industry environment preferred.</li><li>
A minimum of 2 years&rsquo; experience working in Microsoft Office Suite to include Word, Excel, Outlook and PowerPoint.</li><li>
Excellent written and oral communication and interpersonal skills with internal and external stakeholders.</li><li>
Excellent organizational, detail oriented, and time management skills.</li><li>
Effectively able to maintain discretion and confidentiality of employee and customer information as appropriate.</li><li>
Ability to multi-task and process multiple activities successfully.</li><li>
Demonstrated ability to work under deadlines and time frames effectively with a customer service demeanor.</li></ul>
Physical Requirements and Working Conditions:
Normal temperature-controlled office environment. The Sales Administrator will frequently use a computer, keyboard / mouse, cellular or office telephone, and regular business office equipment. Extended periods of sitting for long durations, occasional walking, and lifting up to ten pounds. Occasional walking over uneven outdoor terrain and/or exposure to inclement weather.
Additional Requirements:
Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site. Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI&rsquo;s customers have come to expect.
Disclaimer: This job description is intended to summarize the type and level of work performed by a Sales Administrator and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.
MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.</div>

SUPER SHARK POOLS

Job Overview We are seeking a highly organized, detail oriented, and proactive Office Administrator and Sales and Marketing professional to join our team. This role is vital in managing daily office operations, supporting sales and marketing initiatives, and ensuring seamless communication across departments. The ideal candidate will possess strong administrative skills, experience in office management, and the ability to coordinate various functions such as event planning, vendor relations, and team supervision. This position offers an opportunity to contribute to a dynamic environment where excellent organizational and communication skills are essential for success.Responsibilities<ul><li>Oversee daily office operations, phone calls from customers, entering in customer information into Field Routes, responding to customers in Wix, responding to customers via email, sending customers estimates.</li><li>Provide sales leads by going to new home owners and pitching them on our services two days per week</li><li>Manage digital ad campaigns and physical marketing campaigns such as door hangers, flyers, signage</li><li>Manage calendar scheduling and appointment setting</li><li>Handle vendor management and payment, and maintaining professional relationships</li><li>Maintain accurate bookkeeping records</li><li>Support budgeting processes by preparing weekly deposit and Billings reports</li><li>Provide exceptional phone etiquette and customer service to clients</li></ul>Skills<ul><li>Proven experience in office management or administrative roles with clerical or office management experience</li><li>Experience with sales management on site at customer premises and with executing digital and physical marketing campaigns</li><li>Strong communication skills with the ability to convey information clearly and professionally</li><li>Excellent organizational skills with attention to detail in scheduling, filing, and record keeping</li><li>Experience with Fieldroutes, Wix or similar software</li><li>Ability to manage multiple priorities effectively in a fast-paced environment</li><li>Knowledge of vendor management practices</li><li>Proficiency in calendar management tools, email, and phone.</li><li>Strong phone etiquette skills combined with a professional demeanor</li></ul>This role is integral to maintaining efficient office operations while supporting sales revenue growth through effective administration and marketing. We value candidates who are detail-oriented, communicative, organized, and capable of managing multiple responsibilities simultaneously. This role is a hybrid position you will work from home as well as travel to customers homes for on-site sales.Job Type: Full-timePay: $20.00 - $22.00 per hourBenefits:<ul><li>Health insurance</li></ul>Work Location: Hybrid remote in Lakewood Ranch, FL 34202

Office Administrator/Sales and Marketing

Major Development

About the Role:Major Developments is seeking a detail-oriented and proactive Sales Administrator to support our off-plan sales operations in Dubai. This role is crucial in ensuring smooth sales processes, accurate documentation, and effective coordination with both internal teams and external brokerage partners.Key Responsibilities:<ul><li>Prepare, review, and process Sales &amp; Purchase Agreements (SPA), Expressions of Interest (EOI), and other sales documentation.</li><li>Handle property registrations on DLD, Oqood, and other government portals.</li><li>Manage and update the inventory list of available units, ensuring accuracy across CRM and sales teams.</li><li>Coordinate and maintain registrations of brokerage agencies and support agents with necessary documentation.</li><li>Generate, maintain, and analyze sales reports and trackers.</li><li>Provide administrative and coordination support to the sales team for client follow-ups, scheduling, and transactions.</li><li>Ensure compliance with company policies and UAE real estate regulations for off-plan developments.</li></ul>Requirements:<ul><li>Minimum 2 years&rsquo; experience as a Sales Administrator or in a similar role within a real estate development company (off-plan experience preferred).</li><li>Strong knowledge of SPA, EOI, DLD &amp; Oqood registration processes.</li><li>Experience in brokerage/agency registration and inventory management.</li><li>Proficiency in MS Office (Excel, Word, Outlook) and CRM systems.</li><li>Strong organizational, multitasking, and coordination skills with keen attention to detail.</li><li>Excellent communication skills in English (Arabic is a plus).</li><li>Based in Dubai with good knowledge of the UAE real estate market.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>Opportunity to grow within a leading off-plan real estate developer.</li><li>A dynamic and collaborative work environment.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What's your monthly salary expectations (in AED)?</li><li>What's your notice period (in days)?</li></ul>Experience:<ul><li>real estate developer: 2 years (Required)</li><li>SPA, EOI, DLD &amp; Oqood registration processes: 2 years (Required)</li></ul>Language:<ul><li>Hindi/Urdu (Required)</li></ul>

Sales Administrator (Real Estate Development Background)

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