marketing operations assistant

Sidley Austin

<div>The Marketing Operations Senior Coordinator reports to the Marketing Analytics and Operations Senior Manager and works closely with the Marketing Analytics and Operations Senior Director and the Chief Marketing Officers to support the day-to-day management and operation of the marketing department. The Marketing Operations Senior Coordinator will support a wide variety of activities, including coordinating marketing team onboarding for new hires, maintenance of marketing intranet materials, coordinating the marketing mentoring program, preparation of reports, and production of presentations required by the marketing management team.
The Marketing Operations Senior Coordinator works closely with marketing, learning and development, and finance personnel to foster an environment that drives operational excellence. It is essential that the coordinator is detail oriented, collaborative, and willing to learn.
Duties and Responsibilities:
<ul><li>Coordinate with the Marketing Analytics and Operations Senior Manager to maintain the department&rsquo;s onboarding program by coordinating with key resources within Marketing and Learning &amp; Development to ensure marketing staff are trained as they join the team and/or change positions. This includes:</li>
<li>Working proficiently in Sidley&rsquo;s learning management system; adding or editing learning objects, canceling sessions where appropriate, generating reports, registering new hires in live events, and general troubleshooting</li>
<li>Updating resource materials, including process documentation and course materials to ensure content is accurate and up to date</li>
<li>Communicating with new hires and hiring managers the role-based onboarding schedules and transcripts using the pre-defined marketing onboarding curriculums</li>
<li>Coordinate membership and/or participation in professional associations such as the Legal Marketing Association (LMA) and related activities.</li>
<li>Support activities related to various department initiatives and protocols, including updates and maintenance to Frequently Asked Questions documents, training programs and projects that ensure effective governance, process improvement, and operational efficiencies.</li>
<li>Draft and input content into the firm&rsquo;s intranet content management system, including routine updates to the department&rsquo;s resource page and coordinate with appropriate stakeholders to ensure materials are up to date.</li>
<li>Coordinate with the Marketing Analytics and Operations Senior Manager and Procurement in the review of marketing contracts by leveraging past contracts and keeping track of deadlines.</li>
<li>Maintain department staff documentation including the organizational chart and department email distribution lists.</li>
<li>Assist with monthly department video conferences, including coordination with the Chief Marketing Officers and department leaders to manage logistics.</li>
<li>Assist in producing a variety of reports summarizing department activities, including graphs and visual presentations for internal teams.</li>
<li>Other duties as assigned.</li>
</ul>Education and/or Experience:
Required:
<ul><li>At least three years of marketing-related experience</li>
<li>A Bachelor's degree from an accredited four year college or university</li>
<li>Strong organizational skills, attention to detail and ability to consistently meet deadlines on time</li>
<li>Excellent writing and proofreading skills</li>
<li>Demonstrated proficiency in Microsoft Word, PowerPoint, Excel and Outlook</li>
</ul>Preferred:
<ul><li>Legal marketing, professional services, or marketing operations specific experience</li>
<li>Proficiency with software applications, including learning management or customer relationship systems, and design tools for formatting graphs or other visuals</li>
</ul>Other Skills and Abilities:
The following will also be required of the successful candidate:
<ul><li>Strong organizational skills</li>
<li>Strong attention to detail</li>
<li>Good judgment</li>
<li>Strong interpersonal communication skills</li>
<li>Strong analytical and problem-solving skills</li>
<li>Able to work harmoniously and effectively with others</li>
<li>Able to preserve confidentiality and exercise discretion</li>
<li>Able to work under pressure</li>
<li>Able to manage multiple projects with competing deadlines and priorities</li>
</ul>#LI-JW1
#LI-Hybrid
The target salary range for this role is:
$60,000 - $80,000 if located in Illinois
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits .
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email sidleytalentacquisition@sidley.com (current employees should contact Human Resources).
Sidley Austin LLP is an Equal Opportunity Employer.</div>

Marketing Operations Senior Coordinator

Deckers Brands

<div>At Deckers Brands, Together, Every Step is a promise kept that every employee can bring their authentic self, is valued and supported, as a whole person, at work and beyond. Together, Every Step is how we continue to deliver exceptional business results, experience an amazing place to work, and have a positive impact on the communities and world around us.
Job Title: Marketing Operations Associate - NA HOKA 
 
Reports to: Manager, Marketing Operations - NA HOKA 
Location: Remote - US
Interested applicants must reside in one of the following approved states: Arizona, California, Colorado, Indiana, Massachusetts, Minnesota, New York, Oregon, Pennsylvania, Texas, Utah, Washington
The Role
As the Marketing Operations Associate, you&rsquo;ll play a key role in supporting the HOKA North America Integrated Marketing team. You&rsquo;ll manage processes and projects that keep the brand marketing operations team running smoothly, ensuring the day-to-day needs of the North America marketing team are met. Under the guidance of the Marketing Operations Manager, you&rsquo;ll help drive organization, efficiency, and collaboration across the team.
We celebrate diversity-of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together.
Your Impact<ul><li>
Project management and coordination (75%)<ul><li>
Maintain project timelines, templates, and recaps in an organized fashion</li><li>
Manage reporting dashboards and organize documents for reporting requests (monthly, quarterly, seasonally, yearly)</li><li>
Source and organize North America-specific seasonal information, requests, and details for inclusion in NA communications</li></ul></li><li>
Marketing Operations Team administrative support (25%)<ul><li>
Organize SharePoint, Asana, deck templates, and other administrative tasks</li><li>
Coordinate meetings, scheduling, and follow-up</li><li>
Support other needs across the Integrated Marketing Team as necessary</li></ul></li></ul>
Who You Are<ul><li>
Bachelor&rsquo;s degree in marketing or related field, or equivalent combination of education and experience</li><li>
0-2 years related marketing experience; footwear/fitness industry experience preferred</li><li>
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Asana a plus</li><li>
Effective communicator, able to prepare and present information and respond to questions from management, clients, and colleagues</li><li>
Experience working in complex organizations, satisfying diverse needs, and managing competing priorities</li><li>
Highly motivated, team player, and self-starter</li><li>
Excellent verbal and written communication skills, strong problem-solving abilities</li><li>
Ability to multi-task in a fast-paced environment</li><li>
Able to assist with event and promotion execution</li><li>
Exceptional attention to detail and strong organizational skills</li><li>
Positive, energetic working style</li><li>
Knowledgeable in current fitness/running industry trends</li><li>
Seeks out competitor data/activity and inspiration from other industries</li></ul>
What We'll Give You &ndash;
<ul><li>Competitive Pay and Bonuses - We&rsquo;ve created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they&rsquo;re valued.</li><li>
Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future.</li><li>
Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees&rsquo; needs to get out, get healthy and come back stronger than ever.</li><li>
Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras</li><li>
Growth and Development - Deckers Brands was built on the idea of pursuing passion. That&rsquo;s why we offer extensive opportunities and support for personal and professional development.</li><li>
Health and Wellness - There&rsquo;s nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle.</li></ul> 

$28.37 - $35.43 
The salary range posted reflects the estimated minimum and maximum target for new hire salaries for this role in:
Goleta, California (Remote) 
Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process.
Equal Employment Opportunity
 
Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer, and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all the other beautiful parts of your identity.</div>

Marketing Operations Associate - NA HOKA

Esire

<div>
 We're looking for a hands-on Program Associate to support the Manager in running day-to-day program operations while also leading the program's outreach, storytelling, and digital presence. This is a hybrid role for someone who can switch between fieldwork, documentation, and creative communication with equal energy.
 
 
 
 Responsibilities:
 
 
 
 
 Program Support
 
 
 
 <ul>
 <li>
 Assist the Manager with family assessments, training coordination, and follow-ups
 </li>
 <li>
 Maintain records, attendance, and documentation for every cohort
 </li>
 <li>
 Coordinate with trainers, partners, and beneficiaries on scheduling and logistics
 </li>
 <li>
 Help track budgets, expenses, and reporting inputs
 </li>
 <li>
 Marketing &amp; Outreach
 </li>
 <li>
 Build and run the program's social media presence (Instagram, Facebook, LinkedIn, TikTok)
 </li>
 <li>
 Capture and edit photos, videos, and beneficiary stories from the field
 </li>
 <li>
 Write posts, captions, and short-form content that drive awareness and donor engagement
 </li>
 <li>
 Design simple creatives, flyers, and reports using Canva or similar tools
 </li>
 <li>
 Support fundraising campaigns, donor communications, and partner outreach
 </li>
 <li>
 Track engagement metrics and report on what's working.
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 
 Skills and Qualification:
 
 
 
 <ul>
 <li>
 Bachelor's degree in Marketing, Communications, Social Sciences, or related field
 </li>
 <li>
 1&ndash;3 years of experience in program operations, social media, content creation, or NGO communications
 </li>
 <li>
 Comfort with Canva, basic video editing (CapCut, Reels), and social media management
 </li>
 <li>
 Strong writing skills in English and Urdu
 </li>
 <li>
 Willingness to do fieldwork, meet families, and tell their stories with dignity
 </li>
 <li>
 Self-starter who can juggle operations and creative work without dropping either
 
 </li>
 </ul>
</div>

Program Associate - Operation & Marketing

Landmark Properties, Inc.

<div>Job Description
Assistant Sales &amp; Marketing Manager
The Assistant Sales &amp; Marketing is responsible for effectively marketing the community to maximize pre-leasing efforts prior to delivery. This role will provide guidance to the leasing staff as they walk prospective residents through the leasing process, direct marketing events, and assist the Sales &amp; Marketing Manager as needed. You must be able to communicate and manage your time effectively.
Reports to: Sales &amp; Marketing Manager
Indirect Reports: Sales &amp; Marketing Assistant, Leasing Ambassadors
Duties/Responsibilities: The duties listed below are an outline of the Assistant Sales &amp; Marketing Manager&rsquo;s responsibilities and should not be considered an all-inclusive list. As the needs of the organization change, these duties may be modified as needed.
Leasing &amp; Marketing<ul><li>
Conduct all tasks necessary to close the sale in accordance with LEASE training guidelines including:<ul><li>
Generate new leads.</li><li>
Complete guest cards.</li><li>
Schedule &amp; conduct model unit tours.</li><li>
Lead follow-up.</li></ul></li><li>
Review all applications, guarantor forms, and Housing Contracts.</li><li>
Prepare market surveys, Velocity reports, and marketing plans as needed.</li><li>
Participate in weekly Asset Management &amp; New Development calls.</li><li>
Maintain relationships with university partners and participate in on-campus marketing events.</li><li>
Develop and execute new strategies and programs designed to meet pre-leasing goals.</li><li>
Promote the community via social media platforms and email/text campaigns utilizing the Property Management Software.</li><li>
Ensure an adequate stock of collateral and promotional items are available.</li><li>
Understand the Housing Contract and all related addendums and be able to clearly communicate to prospects and guarantors.</li></ul>
Leasing Office Operations<ul><li>
Review daily opening and closing checklists, including model &amp; tour route inspections, to ensure completion.</li><li>
Attend and contribute to Landmark Lineup and required staff meetings.</li><li>
Ensure confidentiality of client, resident, and company information.</li></ul><ul><li>
Ensure all data is accurately entered in Entrata and daily follow-up is completed.</li><li>
Ensure leasing staff complies with corporate procedures and government laws on Fair Housing.</li><li>
Participate in all Move-in related activities including but not limited to:<ul><li>
Unit Placement Assignments</li><li>
Unit inspections</li><li>
Unit make-readies including but not limited to cleaning, painting, &amp; furniture placement</li><li>
Additional tasks as assigned by Sales &amp; Marketing Manager</li><li>
Assist Operations Team with Move-in Day as needed</li></ul></li><li>
Maintain effective communication with prospective residents and guarantors.</li><li>
Assist in resolving future resident issues/conflicts and escalate to the Sales &amp; Marketing Manager as needed.</li></ul>
Financial Management<ul><li>
Plan and execute on-campus marketing activities within the confines of the marketing budget.</li><li>
Make purchases for the property &amp; provide documentation/receipts as needed.</li><li>
Assist in collecting application fees, security deposits, and other income as needed.</li></ul>
Team Management<ul><li>
Understand LEASE training guidelines and marketing best practices and train the leasing staff accordingly.</li><li>
Identify individual development needs of the leasing staff and provide coaching opportunities to improve their knowledge and skills.</li><li>
Conduct weekly or bi-weekly leasing staff meetings.</li><li>
Recruit and interview applicants to fill vacant leasing staff positions.</li><li>
Prepare and manage leasing staff schedules.</li></ul>
Education &amp; Experience<ul><li>
High School diploma or equivalent required.</li><li>
Bachelor&rsquo;s degree preferred.</li><li>
2 years&rsquo; leasing experience in the student housing industry preferred.</li><li>
New Development/Lease-Up experience preferred.</li></ul>
Preferred Knowledge, Skills, &amp; Abilities<ul><li>
Most possess strong organization and communication skills.</li><li>
Must possess strong leadership and problem-solving skills.</li><li>
Must be reliable, responsible, and dependable.</li><li>
Proficient in Microsoft Office Suite or related software.</li><li>
Entrata experience preferred</li></ul>
Work Environment<ul><li>
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.</li><li>
Travel: No travel required.</li></ul>
Physical Demands:
<ul><li>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li><li>
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.</li><li>
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.</li><li>
The employee may infrequently drive a vehicle (intrastate and interstate travel) or be subject to air travel for purposes of Company business.</li></ul>
#LI-TM1
Landmark Properties is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div>

Assistant Sales & Marketing Manager - The Standard West Lafayette

Alliance Specialty Partners

Job Overview We are seeking a dynamic and detail-oriented Medical Administrative Assistant with billing and marketing experience to join our healthcare team. In this vital role, you will serve as the first point of contact for patients, ensuring smooth administrative operations while managing billing processes and supporting marketing initiatives. Your energetic approach will help foster a welcoming environment, streamline office workflows, and promote the growth of our practice through effective marketing strategies. This paid position offers an exciting opportunity to develop your skills in a fast-paced medical setting while making a meaningful difference in patient care.Duties<ul><li>Greet patients warmly, schedule appointments, and manage patient check-in/check-out procedures with enthusiasm and professionalism </li><li>Handle all aspects of medical billing, including coding, submitting claims, following up on unpaid claims, and ensuring accurate record-keeping </li><li>Maintain and update patient records in compliance with privacy regulations and practice policies </li><li>Assist with marketing efforts by creating promotional materials, managing social media accounts, and engaging with community outreach activities </li><li>Coordinate communication between patients, providers, insurance companies, and vendors to ensure seamless information flow </li><li>Manage incoming calls, respond to inquiries promptly, and direct messages appropriately to support efficient office operations </li><li>Support administrative tasks such as inventory management, faxing, scanning documents, and preparing reports to keep the office running smoothly</li></ul>Skills<ul><li>Proven experience as a Medical Administrative Assistant with a strong understanding of medical billing procedures and coding systems (such as CPT and ICD codes) </li><li>Excellent organizational skills with the ability to multitask efficiently in a busy healthcare environment </li><li>Strong communication skills&mdash;both verbal and written&mdash;to effectively interact with patients, staff, and external partners </li><li>Familiarity with electronic health records (EHR) systems and billing software to ensure accurate data entry and claim processing </li><li>Creative mindset for marketing activities including content creation, social media management, and community engagement strategies </li><li>Ability to prioritize tasks proactively while maintaining attention to detail under pressure </li><li>Positive attitude with a passion for providing exceptional patient service and supporting team success</li></ul>Join us in this rewarding role where your energy fuels our mission to deliver outstanding healthcare experiences!Pay: $21.28 - $25.24 per hourWork Location: In person

Medical Administrative Assistant/ billing and marketing experience

Build Station UAE

Marketing CoordinatorBuild Station LLC Dubai, United Arab Emirates (On-site)SaveApplyWe are looking for a creative, organized, and proactive Marketing Assistant &amp; Coordinator to support the marketing team in daily operations, campaign execution, social media coordination, content preparation, and communication with suppliers, agencies, and internal departments.The ideal candidate should have strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.Key ResponsibilitiesMarketing Coordination<ul><li>Coordinate daily marketing activities and campaigns.</li><li>Support the execution of digital and offline marketing plans.</li><li>Follow up with designers, photographers, printers, and suppliers.</li><li>Coordinate with sales and showroom teams regarding promotions and campaigns.</li><li>Assist in organizing events, exhibitions, launches, and activations.</li></ul>Social Media &amp; Content<ul><li>Schedule and publish social media content.</li><li>Assist in preparing captions, stories, and marketing materials.</li><li>Coordinate content creation including photo and video shoots.</li><li>Monitor social media engagement and customer inquiries.</li></ul>Administrative Support<ul><li>Maintain marketing calendars and campaign timelines.</li><li>Prepare presentations, reports, and meeting notes.</li><li>Organize marketing files, assets, and documents.</li><li>Track invoices, quotations, and supplier communication.</li></ul>Website &amp; Digital Support<ul><li>Assist with website updates and content uploads.</li><li>Support email marketing and WhatsApp campaigns.</li><li>Help monitor campaign performance and basic analytics.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Marketing, Business, Communication, or related field.</li><li>1&ndash;3 years of experience in marketing coordination or assistant roles.</li><li>Strong organizational and multitasking skills.</li><li>Good communication skills in English and Arabic.</li><li>Knowledge of social media platforms and digital marketing.</li><li>Experience with Canva, Microsoft Office, and basic marketing tools.</li><li>Creative mindset with attention to detail.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Preferred Skills<ul><li>Experience in retail, interior design, construction, or luxury brands.</li><li>Basic knowledge of Meta Ads and Google Ads.</li><li>Photography or content creation experience is a plus.</li><li>Understanding of branding and visual communication.</li></ul>KPIs &amp; Performance Indicators<ul><li>Timely execution of campaigns</li><li>Social media content consistency</li><li>Coordination efficiency with departments</li><li>Lead response and follow-up support</li><li>Event and campaign organization quality</li><li>Marketing material delivery on schedule</li></ul>What We Offer<ul><li>Professional growth opportunities</li><li>Creative and dynamic work environment</li><li>Exposure to luxury and premium brands</li><li>Opportunity to work on large-scale projects and campaigns</li></ul>Work Location: In person

Marketing Assistant & Coordinator

Williston Northampton School

<div>The Online Business Manager is responsible for overseeing the daily operations, project pipelines, team dynamics, and digital systems of the company. Serving as the strategic right-hand to the business owner, the OBM bridges the gap between the CEO&rsquo;s vision and the team's execution. The ideal candidate is a proactive problem-solver who can manage timelines, optimize workflows, track metrics, and free up the CEO to focus entirely on high-level growth and vision.<h2 class="jobSectionHeader"> 
Responsibilities</h2><h3 class="jobSectionHeader">
1. Project &amp; Launch Management</h3><ul>
<li>Map out project plans, milestones, and deadlines for company initiatives (e.g., product launches, marketing campaigns, course rollouts).</li>
<li>Monitor progress across the entire team to ensure all deliverables are completed on schedule.</li>
<li>Identify bottlenecks in project pipelines and pivot strategies or resources to keep timelines on track.</li>
</ul><h3 class="jobSectionHeader">2. Operations &amp; Systems Optimization</h3><ul>
<li>Audit, establish, and document standard operating procedures (SOPs) to ensure consistency and scalability.</li>
<li>Manage and optimize the company's tech stack (e.g., project management tools like ClickUp/Asana, CRMs, email marketing platforms, and communication channels like Slack).</li>
<li>Automate repetitive business workflows to save time and reduce manual errors.</li>
</ul><h3 class="jobSectionHeader">3. Team Management &amp; Leadership</h3><ul>
<li>Act as the main point of contact for the team, field questions, and filter distractions away from the CEO.</li>
<li>Delegate daily tasks to virtual assistants, graphic designers, copywriters, and developers, ensuring they have the assets they need to succeed.</li>
<li>Oversee the hiring, onboarding, and performance evaluation of freelancers, contractors, and internal staff.</li>
</ul><h3 class="jobSectionHeader">4. Metrics &amp; Financial Tracking</h3><ul>
<li>Track and report on key business metrics (KPIs) such as launch conversions, monthly recurring revenue (MRR), and client retention rates.</li>
<li>Monitor project budgets and expenses to ensure the business is operating efficiently and profitably.</li></ul><h2 class="jobSectionHeader"> 
Requirements &amp; Qualifications</h2><ul>
<li>1&ndash;1.5+ years of experience in project management, operations, or worked as a high-level Virtual Assistant/Operations Assistant would be a plus.</li>
<li>Deep understanding of the online business landscape (e.g., digital marketing agencies, coaching programs, e-commerce, or SaaS models).</li>
</ul><h3 class="jobSectionHeader">Technical Proficiency</h3><ul>
<li>Project Management Tools: Advanced expertise in platforms like Asana, ClickUp, Notion, or Monday.com.
</li><li>Digital Ecosystems: Familiarity with tools like Slack, Zapier, Google Workspace, Kartra/Kajabi, and standard email marketing platforms (e.g., ConvertKit, ActiveCampaign).
</li></ul><h3 class="jobSectionHeader">Core Competencies</h3><ul>
<li>Strategic Thinker: Ability to look at a macro-level business goal and break it down into micro-level, actionable steps.
</li><li>Natural Leader: Comfortable managing diverse remote teams and holding people accountable with empathy and firmness.
</li><li>High Adaptability: Thrives in fast-paced, ever-changing digital environments and can remain calm under launch-day pressure.</li></ul><div> 

<h1 class="jobSectionHeader">Benefits</h1>
<ul><li>Medical Insurance</li>
<li>Dental &amp; Vision</li>
<li>Retirement Plans</li>
<li>Workers' Compensation</li>
<li>Professional Development</li>
<li>Paid time off</li></ul></div></div>

Online Business Manager

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