marketing operations coordinator

Proxima

<div>
 <strong>
  About Finn
  <br/>
  <br/>
 </strong>
 Finn is a dog wellness brand built by people who
 <em>
  really
 </em>
 love dogs. We make supplements, toppers, grooming, and dental products that help dogs live healthier, happier lives &mdash; and we&rsquo;re building a brand that&rsquo;s fun, thoughtful, and genuinely different in the pet space.
 <br/>
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 We&rsquo;re a small, fast-moving team that values ownership, curiosity, and getting things done. If you like figuring things out, making systems run better, and being close to the action, you&rsquo;ll feel right at home here.
 <br/>
 <br/>
 <strong>
  The Role
  <br/>
  <br/>
 </strong>
 We&rsquo;re hiring a Marketing Operations Coordinator to support our marketing and social teams by owning the executional and operational work that keeps our day-to-day marketing running smoothly.
 <br/>
 <br/>
 This is an early-career, execution-first role &mdash; ideal for someone who&rsquo;s highly organized, detail-oriented, and excited to learn how modern ecommerce, social, AI, and creator marketing actually works behind the scenes.
 <br/>
 <br/>
 Your work will help keep our marketing engine running smoothly and allow the team to move faster and make better decisions.
 <br/>
 <br/>
 <strong>
  What You&rsquo;ll Do
  <br/>
  <br/>
 </strong>
 <strong>
  TikTok Shop &amp; Creator Operations
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage day-to-day TikTok Shop operations, including orders, returns, cancellations, and issue tracking
  </li>
  <li>
   Monitor and respond to TikTok Shop customer and affiliate messages
  </li>
  <li>
   Track and respond to TikTok Shop reviews in a timely manner
  </li>
  <li>
   Support affiliate and creator workflows using our TikTok CRM
  </li>
  <li>
   Assist with sample fulfillment and creator coordination
  </li>
  <li>
   Monitor creator activity, including LIVE participation
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Community &amp; Affiliate Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support our Discord-based affiliate community
  </li>
  <li>
   Respond to creator questions and messages
  </li>
  <li>
   Track creator engagement and re-engage inactive creators
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Marketing &amp; Ecommerce Operations
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support email and SMS execution in Klaviyo
  </li>
  <li>
   Assist with customer review generation and responses
  </li>
  <li>
   Maintain product listings across Shopify and TikTok Shop
  </li>
  <li>
   Troubleshoot basic e-commerce issues
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  AI &amp; Workflow Optimization
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Use AI tools to improve efficiency
  </li>
  <li>
   Help document and improve workflows
  </li>
  <li>
   Stay curious and bring ideas for smarter execution
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What Success Looks Like
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Operations run smoothly and reliably
  </li>
  <li>
   Tasks are completed accurately and on time
  </li>
  <li>
   Processes become more efficient over time
  </li>
  <li>
   The team moves faster and stays focused on high-impact work
  </li>
  <li>
   You steadily take on more ownership
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Who You Are
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Early in your career (0&ndash;2 years experience)
  </li>
  <li>
   Highly organized and detail-oriented
  </li>
  <li>
   Comfortable with multiple tools and platforms
  </li>
  <li>
   Curious, proactive, and reliable
  </li>
  <li>
   Interested in AI-driven workflows
   <br/>
   <br/>
  </li>
 </ul>
 Experience with Shopify, TikTok, Klaviyo, or Discord is a plus, but not required.
 <br/>
 <br/>
 <strong>
  Growth Opportunity
  <br/>
  <br/>
 </strong>
 This role is designed for you to grow. As a small, close-knit team, Finn offers ample opportunity for personal growth through real ownership and hands-on experience. You&rsquo;ll work closely with senior leaders, take on increasing responsibility over time, and help shape how our marketing operations run as the company scales. Potential growth paths include marketing operations, social and community management, performance marketing ops, and creator programs.
 <br/>
 <br/>
 <strong>
  Location &amp; Compensation
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Full-time, hybrid role based in NYC
  </li>
  <li>
   Flexibility for remote work and travel
  </li>
  <li>
   Competitive compensation for a junior operations role
   <br/>
   <br/>
  </li>
 </ul>
 Compensation Range: $62K - $67K
 <br/>
 <br/>
</div>


Marketing Operations Coordinator

Jobgether

<div>
 This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Marketing Coordinator - REMOTE. In this role, you will support the planning and execution of impactful marketing strategies aimed at enhancing student engagement in high-quality international exchange programs. By managing content across various digital platforms and channels, you will play a key part in shaping our online presence, increasing traffic and conversions, and helping to connect young people from diverse backgrounds. Your insights will contribute to strategic improvements and foster collaboration within a dynamic marketing team. This is a unique opportunity for growth in a challenging and rewarding environment focused on global education.
 <br/>
 <br/>
 <strong>
  Accountabilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Develop and manage the social media calendar, and manage publication on various platforms
  </li>
  <li>
   Monitor engagement and respond to comments on social media
  </li>
  <li>
   Coordinate content creation, including writing and editing articles, videos, and graphics
  </li>
  <li>
   Manage and report on the content calendar to enhance marketing performance
  </li>
  <li>
   Support the execution of participant engagement plans and contests
  </li>
  <li>
   Act as a brand steward by maintaining consistent brand messaging across materials
  </li>
  <li>
   Oversee the publication of digital content and keep the asset library updated
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in marketing, business management, or related field
  </li>
  <li>
   1-2 years of experience in marketing or related role
  </li>
  <li>
   Excellent project management and organizational skills
  </li>
  <li>
   Strong written and verbal communication abilities
  </li>
  <li>
   Familiarity with social media management and user engagement strategies
  </li>
  <li>
   Basic graphic design experience and proficiency with Adobe suite or Canva
  </li>
  <li>
   Knowledge of video editing software and skills
  </li>
  <li>
   Ability to work collaboratively and prioritize multiple projects
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Flexible work hours with a fully remote setup
  </li>
  <li>
   Paid time off and parental leave benefits
  </li>
  <li>
   Comprehensive health insurance (medical, dental, vision)
  </li>
  <li>
   Retirement plans with employer contributions
  </li>
  <li>
   Professional development opportunities
  </li>
  <li>
   Gym reimbursement and wellness programs
  </li>
  <li>
   Discounts on educational programs and services
  </li>
  <li>
   Dynamic and international work environment with diverse teams
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why Apply Through Jobgether?
  <br/>
 </strong>
 We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
 <br/>
 <br/>
 We appreciate your interest and wish you the best!
 <br/>
 <br/>
 Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
 <br/>
 <br/>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 <br/>
 <br/>
</div>


Remote Marketing Operations Coordinator

Keller Williams Realty

<p>Keller Williams Moorestown is seeking a Marketing &amp; Operations Coordinator to support leadership, marketing initiatives, and daily office operations.</p><p>Our office supports over 300 real estate professionals and is the #1 real estate office in Burlington County. This role plays an important part in maintaining the professionalism, systems, communications, and brand presence that support that reputation.</p><p>This position blends marketing, writing, administration, systems management, and event coordination. The ideal candidate is organized, tech-savvy, detail-oriented, and comfortable working in a fast-paced professional environment.</p><p>You will work closely with leadership on marketing projects, internal communications, recruiting initiatives, and operational systems that support the growth of our office.</p><p><b>Key Responsibilities</b></p><p><b>Marketing &amp; Brand Support</b></p><ul><li>Design marketing materials using Canva and other design tools</li></ul><ul><li>Create graphics, flyers, and promotional materials for office initiatives</li></ul><ul><li>Assist with social media content and marketing campaigns</li></ul><ul><li>Maintain marketing templates and brand consistency</li></ul><ul><li>Support agents and leadership with marketing and promotional materials</li></ul><p>This role helps maintain the brand presence and professional standards of the #1 real estate office in Burlington County.</p><p><b>Writing, Editing &amp; Communications</b></p><ul><li>Draft and proofread internal communications, marketing materials, and event promotions</li></ul><ul><li>Edit emails, newsletters, announcements, and presentations</li></ul><ul><li>Ensure written materials are professional, accurate, and aligned with brand standards</li></ul><ul><li>Assist with presentation decks and office training materials</li></ul><p>Strong writing and proofreading skills are essential.</p><p><b>Administrative &amp; Operational Support</b></p><ul><li>Assist with administrative processing, documentation, and organization</li></ul><ul><li>Maintain spreadsheets, internal trackers, calendars, and project lists</li></ul><ul><li>Help organize office systems and standard operating procedures</li></ul><ul><li>Assist with onboarding resources and documentation for new agents</li></ul><ul><li>Maintain organization of digital files and internal resources</li></ul><p><b>Event &amp; Training Coordination</b></p><ul><li>Assist with coordination of office classes, trainings, and events</li></ul><ul><li>Prepare materials, presentations, and sign-in systems</li></ul><ul><li>Support event marketing and follow-up communications</li></ul><ul><li>Help ensure events run smoothly and professionally</li></ul><p><b>Recruiting &amp; Growth Support</b></p><ul><li>Assist with promotion and preparation for career nights and recruiting events</li></ul><ul><li>Track recruiting inquiries and communications</li></ul><ul><li>Help prepare marketing materials and presentations for leadership meetings</li></ul><p><b>Skills &amp; Qualifications</b><br/><b>Required</b></p><ul><li>Strong writing, editing, and proofreading skills</li></ul><ul><li>Highly organized and detail-oriented</li></ul><ul><li>Ability to manage multiple projects and deadlines</li></ul><ul><li>Comfortable with Google Workspace (Docs, Sheets, Drive, Calendar)</li></ul><ul><li>Experience with Canva or graphic design tools</li></ul><ul><li>Familiarity with social media platforms</li></ul><p><b>Preferred</b></p><ul><li>Marketing coordination or administrative experience</li></ul><ul><li>Event planning or event coordination experience</li></ul><ul><li>CRM or database experience</li></ul><ul><li>Experience supporting a professional office environment</li></ul><p><b>Technology &amp; Systems Mindset</b></p><p>Our office actively uses technology and AI to improve efficiency and marketing.</p><p>The ideal candidate should:</p><ul><li>Be familiar with AI tools, social media, G-Suite, online ads, and automation platforms</li></ul><ul><li>Be eager to learn new software and systems</li></ul><ul><li>Enjoy improving processes and workflows</li></ul><ul><li>Be comfortable implementing tools that improve productivity</li></ul><p><b>Compensation &amp; Benefits</b></p><ul><li>$20 per hour</li></ul><ul><li>Full-time position</li></ul><p><b>Additional opportunities include:</b></p><ul><li>Performance-based bonus opportunities</li></ul><ul><li>401(k) retirement plan</li></ul><ul><li>Passive income opportunities available following successful completion of 30-60-90 day review periods</li></ul><p>Note: Employer-provided health insurance is not currently offered for this role.</p><p><b>About Keller Williams Moorestown</b></p><p>Keller Williams Moorestown supports over 300 real estate professionals and is the #1 real estate office in Burlington County.</p><p>Our office is known for training, collaboration, technology adoption, and professional development, hosting classes, workshops, and events that support agents at every stage of their careers.</p><p><b>How to Apply</b></p><p>Please submit:</p><ul><li>Resume</li></ul><ul><li>Brief note explaining why you are interested in this role</li></ul><ul><li>Optional: examples of marketing, writing, or design work (portfolio or link).</li></ul><p>Applications can also be sent to Liz at:</p><p>kwcareersinrealestate@gmail.com</p><p>Job Type: Full-time</p><p>Pay: $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>How many years of experience do you have using Canva Pro or graphic design tools?</li><li>What AI or technology tools have you used in your work?</li><li>How many years of experience do you have working in a professional office environment?</li><li>This role requires managing multiple projects, deadlines, and events simultaneously. How comfortable are you working in that type of environment?</li><li>This role supports leadership and over 300 real estate professionals. Why do you believe you would be a good fit for this level of responsibility?</li><li>(Short answer) Describe a process or system you improved in a previous role. What problem did it solve?</li></ul><p>Work Location: In person</p>

Marketing & Operations Coordinator (Real Estate Office)

Conductivity hr

<p><b>Marketing Coordinator</b></p><p>We are hiring a commercially aware and execution-focused <b>Marketing Coordinator</b> to support campaign rollout, social media execution, and day-to-day marketing operations across digital platforms.</p><p><b>Key Responsibilities:</b></p><ul><li>Execute and manage promotional campaigns (BOGOF, discounts, bundles, LTOs) on aggregator platforms</li><li>Ensure timely and error-free campaign deployment</li><li>Track performance metrics (GMV uplift, ROI, offer performance)</li><li>Maintain weekly marketing dashboards (Strong Excel required)</li><li>Schedule and manage content across Instagram &amp; TikTok</li><li>Create/edit basic creatives using Canva (Adobe is a plus)</li><li>Audit listings for pricing, visuals, and accuracy</li></ul><p><b>Ideal Candidate:</b></p><ul><li>2&ndash;4 years of experience in marketing/digital operations/social media</li><li>Strong organisational and time-management skills</li><li>Comfortable balancing performance tracking with creative execution</li><li>Experience in food, retail, or e-commerce is an advantage</li></ul><p>Job Type: Full-time</p><p>Pay: Rs80,000.00 - Rs100,000.00 per month</p><p>Application Question(s):</p><ul><li>What is your current salary?</li><li>What is your expected salary?</li><li>What is your notice period?</li></ul><p>Work Location: In person</p>

Marketing Coordinator

Royal Beauty Lounge

<p><b>Position Overview</b></p><p>We are seeking a proactive and people-oriented <b>Operations &amp; Marketing Coordinator</b> to oversee the smooth day-to-day functioning of a <b>Group of Salons</b>.<br/>This role requires a balanced skill set across <b>salon operations, customer service, product control, marketing activities, and staff coordination</b>. The ideal candidate will support Salon Incharges, ensure management instructions are followed, and contribute to business growth and customer satisfaction.</p><p><b>Key Responsibilities1. Operations &amp; Front Desk Support</b></p><ul><li>Work <b>2 days per week at each salon</b> to cover reception/front desk duties on staff off-days.</li><li>Provide temporary front desk coverage during staff leave or absence.</li><li>Ensure all salons operate efficiently as per management guidelines.</li><li>Support Salon Incharges and ensure their responsibilities are executed effectively.</li><li>Take corrective actions where required and escalate critical issues to management.</li><li>Ensure <b>cleanliness, hygiene standards, and ministry compliance</b> across all branches.</li><li>Coordinate with the <b>accountant, salon driver, and technician</b> to ensure smooth daily operations.</li></ul><p><b>2. Customer Service &amp; Complaints Handling</b></p><ul><li>Review and finalize customer concern forms prepared by Salon Incharges.</li><li>Handle customer complaints professionally and ensure timely resolution.</li><li>Contact customers directly when required to understand and resolve issues.</li><li>Make random customer feedback calls to monitor service quality and consistency.</li><li>Identify recurring issues and implement preventive measures.</li><li>Monitor <b>WhatsApp, Instagram, and other social media platforms</b> to ensure proper customer interaction and escalate concerns when needed.</li></ul><p><b>3. Product &amp; Inventory Management</b></p><ul><li>Monitor product usage and inventory to minimize wastage.</li><li>Maintain proper stock levels and follow approved purchasing standards.</li><li>Ensure all products are used according to salon policies and quality guidelines.</li></ul><p><b>4. Social Media &amp; Marketing Activities</b></p><ul><li>Coordinate with the <b>designer and Salon Incharges</b> to manage social media content.</li><li>Utilize <b>dedicated office days</b> for:</li><li>Online and offline marketing campaigns</li><li>Expanding salon visibility in new areas</li><li>Contacting companies via email, phone, and in-person visits for partnerships</li><li>Attending meetings with corporate clients and collaborators</li><li>Monitor daily social media and WhatsApp interactions to ensure timely responses.</li></ul><p><b>5. Staff Performance &amp; Development</b></p><ul><li>Monitor staff performance using reports and analytics.</li><li>Ensure Salon Incharges and receptionists are performing their duties effectively.</li><li>Recommend improvement plans in coordination with management.</li><li>Conduct staff meetings, training sessions, and motivational activities.</li><li>Maintain strong coordination with Salon Incharges, receptionists, and staff to promote a healthy and professional work environment.</li><li>Coordinate with management for all major decisions.</li></ul><p>Email us your CV or reach us on 66278822</p><p>Job Type: Full-time</p><p>Pay: QAR2,000.00 - QAR3,000.00 per month</p><p>Application Question(s):</p><ul><li>Do you speak English?</li><li>Are you currently in Qatar?</li><li>How many years of experience do you have working in a salon?</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>Work Location: In person</p>

Operations & Marketing Coordinator

PAE Consulting Engineers Inc.

<div><div><div><b>The Opportunity</b></div></div><div><div>
The Production Coordinator &ndash; Graphics &amp; Marketing supports the execution of graphic and marketing materials by coordinating production tasks, workflow processes, quality control activities, and operational support functions. This role ensures deliverables are prepared accurately, timelines are met, and marketing operations are supported efficiently. This is an operations-focused role serving both the Graphics and Marketing departments.
</div></div><p></p><div><div><b>Who We Are
</b></div></div><div><div>PAE is an engineering and design firm that turns complex challenges into reality. By leveraging the latest technologies, we solve problems in unique ways, and our designs enable buildings and communities to be more resilient and efficient. PAE is trusted by our clients in every aspect of a project's lifespan, from idea to occupancy. We set ambitious goals backed by analysis to significantly conserve water and energy while balancing costs and long-term operational needs. As a B Corp, we measure success by the benefits our projects provide to our clients, our communities, and our planet. We embrace innovation, transparency, sustainability, and lifelong curiosity.</div></div><p></p><div><div><b>
What You'll Do</b></div></div><div><div>
Production &amp; Graphics Support</div></div><ul><li><div>
Prepare, format, and update graphic materials using established templates and brand standards
</div></li><li><div>Support production of internal corporate graphic materials and marketing collateral
</div></li><li><div>Assist with image selection and file preparation for digital and print delivery
</div></li><li><div>Organize, name, archive, and maintain digital assets and graphic files within Adobe Creative Cloud Libraries</div></li><li><div>
Conduct quality control reviews and periodic audits to ensure deliverables meet established brand, accuracy, and formatting standards
</div></li><li><div>Support client presentation development and accreditation, with Marketing and Graphics staff, including PowerPoint or other content development, and AIA accreditation and certifications</div></li></ul><div><div>
Workflow &amp; Coordination</div></div><ul><li><div>
Manage requests, web inquiries, and ticketing service, ensuring that tasks are correctly assigned and closed out, working with department management</div></li><li><div>
Maintain visibility of production status and communicate risks, constraints, or delays to leadership
</div></li><li><div>Support clear coordination between designers, marketers, and internal stakeholders
</div></li></ul><div><div>Marketing Operations Support</div></div><ul><li><div>
Coordinate procurement, invoicing, and asset management for external marketing photography services
</div></li><li><div>Provide administrative support for marketing operations, including conference tracking updates, CRM data entry, invoice and payment coordination, and corporate sponsorship tracking and fulfillment
</div></li></ul><div><div>Events &amp; Client-Facing Support</div></div><ul><li><div>
Manage PAE Living Building tour and event requests, coordinating scheduling and tracking in partnership with Operations</div></li><li><div>
Partner with Operations to support PAE-hosted, client-facing events, ensuring coordinated execution and shared capacity across teams
</div></li><li><div>Perform other duties as assigned</div></li></ul><p></p><div><div><b>
What You Bring</b></div></div><ul><li><div>
Associate or Bachelor&rsquo;s degree in Marketing, Communications, Graphic Design, or related field, or equivalent experience
</div></li><li><div>1&ndash;3 years of experience in production coordination, marketing operations, or design support
</div></li><li><div>Experience in a professional services or A/E/C environment preferred
</div></li><li><div>Proven Strong organizational and coordination skills
</div></li><li><div>Attention to detail and commitment to quality
</div></li><li><div>Ability to manage multiple tasks and deadlines
</div></li><li><div>Clear communication and cross-functional collaboration skills
</div></li><li><div>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
</div></li><li><div>Familiarity with Adobe InDesign preferred
</div></li><li><div>Experience with CRM systems and digital asset management platforms preferred
</div></li></ul><p></p><div><div><b>What We Offer
</b></div></div><ul><li><div>Hiring Base Salary Range: $53,700-$69,800<b> </b>annual<b>
</b></div><ul><li><div>This position is eligible for time and a half overtime pay</div></li></ul></li></ul><div><div>
The base salary is one component of PAE&rsquo;s competitive compensation package for employees. We take into consideration a variety of factors including but not limited to skills, abilities, experience, education, credentials, internal equity and geographic location in determining exact salary offered. At PAE, employees are eligible for annual compensation reviews based on performance and business needs. The above range represents PAE's good faith and reasonable estimate of the range of possible compensation at the time of posting.
</div></div><div><div><b>In addition, PAE offers a comprehensive benefits package which includes the following:
</b></div></div><ul><li><div>Employer paid health insurance (medical, dental, vision)
</div></li><li><div>Annual 401k profit sharing based on company profit for the year and account contribution
</div></li><li><div>Professional development reimbursements including state registration and professional association dues
</div></li><li><div>Employer paid commuter/parking stipend</div></li><li><div>
Cell phone stipend
</div></li><li><div>Life insurance and disability benefits
</div></li><li><div>Hybrid work schedule
</div></li><li><div>Employee Assistance Program
</div></li><li><div>9 paid holidays including an additional employee-selected day</div></li><li><div>
Paid time off for sick leave, family leave, community service, holidays and vacation</div></li><li><div>
To learn more about our comprehensive benefits package, visit https://www.pae-engineers.com/careers/benefits. This information is provided per the Equal Pay Act</div></li></ul><p></p><div><div><b>
Our commitment to pay equity
</b></div></div><div><div>PAE is a JUST label certified company; we demonstrate JUST label requirements within pay equity. Pay scales should meet or exceed applicable legislated wage requirements and industry standards and compensate, on the same basis, all individuals performing the same or similar work and work of equal value. We are committed to the principle of pay equity &ndash; paying employees equitably for substantially similar work. To learn more about pay equity and our commitments to equitable business practices, you may view our JUST label certification here: Living Future: Just Label Certification.
</div></div><div><div>To find out more visit our website.</div></div><p></p><div><div><b>
What We&rsquo;re Made Of
</b></div></div><div><div>Founded in 1967, PAE is a leading sustainable engineering and consulting firm on a mission to deliver clean air, energy, and water for all. We specialize in mechanical, electrical, and plumbing engineering, building performance analysis, technology design, and lighting design (LUMA). PAE designs some of the nation's highest-performing and most regenerative built environments across the U.S., from Living Buildings to all-electric buildings and beyond. Learn more at pae-engineers.com.</div></div><div><div>
Our portfolio includes over 100 LEED Platinum projects as well as dozens of projects that have either achieved or are pursuing the Living Building Challenge, Passive House, Architecture 2030, Carbon Neutral, Net Zero Energy, and Net Zero Water.
</div></div><p></p><div><div><b>Fine Print
</b></div></div><div><div>Please note that resumes received from third party recruiters or agencies will not be accepted unless requested directly by PAE Talent Acquisition and with a prior signed fee agreement. If candidates without a previously signed recruiter fee agreement are submitted, PAE reserves the right to engage with and hire those candidate(s) without any obligation financial or otherwise to the recruiter or agency.
</div></div><div><div>In order to provide equal employment and advancement opportunities to all individuals, employment decisions at PAE will be based on merit, qualifications and abilities. PAE does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender (sex), national origin, age, veteran status, sexual orientation, gender identity, physical characteristics historically associated with race, disability, genetic information or any other characteristic protected by applicable law.
</div></div><div><div>PAE will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment including: selection, job assignment, compensation, discipline, termination and access to benefits and training.
</div></div><div><div>#LI-hybrid</div></div></div><p></p>

Production Coordinator, Graphics & Marketing

Alpha USA

<div><div><div><p><b>PURPOSE OF ROLE, SPECIFIC RESPONSIBILITIES (INCLUDED BUT NOT LIMITED TO)</b></p></div><div><div><p><br>
The Marketing Project Coordinator keeps the Communications &amp; Marketing team moving in sync &mdash; building the systems, rhythms, and coordination that allow every team member to do their most meaningful work with clarity and confidence. This role makes excellent work possible by ensuring the right people have the right<br>
information at the right time.</p><p><br>
This is a role for someone who is energized by creating order, takes pride in making others more effective, and understands that excellent marketing depends as much on organized systems as it does on creative talent. The ideal candidate is proactive, highly organized, and brings enough marketing literacy to communicate<br>
clearly across a team of specialists.</p></div></div><br>
</div>
<p><b>ESSENTIAL RESPONSIBILITIES AND FUNCTIONS:</b></p>
<p><b>Project &amp; Workflow Management (40%)</b></p>
<ul><li>Own and manage the team's project management system (Monday.com) &mdash; maintain workflows, track tasks and deadlines, ensure team adoption, and continuously improve the system as team needs to evolve.</li><li>
Manage project intake and triage &mdash; receive, log, and prioritize incoming requests from internal teams and stakeholders, ensuring nothing falls through the cracks.</li><li>
Maintain project calendars across all active campaigns and initiatives, flagging conflicts or capacity issues before they become problems.</li><li>
Run weekly project status check-ins with the team, keeping meetings focused and action oriented.</li><li>
Create and maintain standardized templates for campaign briefs, creative requests, and project intake.</li><li>
Serve as the operational point of contact for cross-functional teams (IT, Development, Ministry/Network Directors), ensuring smooth handoffs and clear communication.</li></ul>
<p><b>Research &amp; Project Preparation (30%)</b></p>
<ul><li>Coordinate with ministry leads, network directors, and internal stakeholders to gather content, assets, approvals, and project details before work begins &mdash; so the creative team has everything they need to execute.</li><li>
Research and compile background information, audience insights, and relevant context to support campaign planning and creative development.</li><li>
Prepare and distribute campaign briefs in collaboration with the Director and campaign owners, ensuring team members have clear strategic context and creative direction before projects launch.</li><li>
Own the story lead tracking process &mdash; maintaining a pipeline of potential testimonials, church partner stories, and Alpha experiences sourced from across the organization. Follow up with story leads, coordinate initial outreach, and ensure all relevant details are gathered and ready before handing off to team for use.</li><li>
Maintain organized digital asset libraries and campaign documentation accessible to the full team.</li></ul>
<p><b>Production Support (20%)</b></p>
<ul><li>Provide light production assistance to reduce bandwidth constraints across the team, including basic graphic creation using existing brand elements (Canva, Adobe Express, or similar), copy review and proofreading, and formatting and preparing presentations or event materials.</li><li>
Ensure all production support output adheres to Alpha USA brand guidelines.</li></ul><br>
<p><b>Team Enablement &amp; Communication (10%)</b></p>
<ul><li>Communicate project status, timelines, and blockers clearly and proactively &mdash; to the Director, project owners, and relevant stakeholders.</li><li>
Identify process inefficiencies and propose practical solutions.</li><li>
Foster a team culture of accountability, follow-through, and collaboration.</li><li>
Support onboarding new tools, processes, or vendors as the team evolves.</li></ul>
<div><p><b>ROLE DIMENSIONS:</b></p></div><br>
<ul><li>Budget Management: N/A</li><li>
People Management: N/A</li><li>
Key Relationships &ndash; Internal:</li><li>
Director of Communications &amp; Marketing, Communications Manager, Visual Media Designer, Digital Content Manager, Content Creator, Ministry/Network Directors</li><li>
Key Relationships &ndash; External: Creative vendors, freelance contributors, event coordinators, technology partners</li></ul>
<div><p><b>ESSENTIAL SKILLS, EXPERIENCE AND EDUCATION:</b></p></div><br>
<ul><li>2&ndash;4 years of experience in a marketing, project coordination, or operations role</li><li>
Demonstrated experience managing projects and workflows using tools like Monday.com, Asana, ClickUp, or similar platforms</li><li>
Strong organizational skills with the ability to manage multiple active projects simultaneously without losing detail</li><li>
Excellent written and verbal communication skills &mdash; able to brief creatives, follow up with stakeholders, and document processes with clarity</li><li>
Proactive and self-directed &mdash; comfortable working in a remote environment with minimal supervision</li><li>
Collaborative and service-minded &mdash; satisfaction comes from enabling others' success, not from being the creative lead</li><li>
Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Teams)</li><li>
Basic graphic design capability using tools such as Canva or Adobe Express</li><li>
Mission alignment &mdash; genuine care for Alpha's work and comfort in a faith-based environment</li></ul>
<p>Preferred:</p>
<ul><li>Experience working in a nonprofit, church, or ministry context</li><li>
Familiarity with Salesforce Marketing Cloud or similar email/CRM platforms</li><li>
Alpha experience (attended or led an Alpha course)</li></ul>
<div><div><p><b>DESIRABLE CHARACTERISTICS:</b></p></div><div><br>
<ul><li>
Embodies Alpha DNA (prayer, invitation, hospitality, etc.)</li><li>
Adheres to Alpha Staff Operating Values (see attached)</li><li>
Guided by the ALPHA values&mdash;Attentive to God, Listening, Positive, Humble, and Ambitious&mdash;we strive to cultivate a culture rooted in faith, intentionality, and growth. These principles shape our approach to leadership, teamwork, and service.</li></ul></div><div><div><p><b><br>
SUCCESS IN THIS ROLE LOOKS LIKE:</b></p><ul><li>
Projects move smoothly from intake to completion because timelines, tasks, and responsibilities are clearly organized and tracked.</li><li>
Campaigns launch efficiently because briefs, assets, and approvals are prepared before creative work begins.</li><li>
Internal stakeholders experience clear communication and dependable follow-through on marketing requests.</li><li>
A well-organized pipeline of stories and assets supports ongoing campaigns and communications.</li><li>
The Communications &amp; Marketing team operates with greater focus and effectiveness because systems, processes, and coordination are consistently maintained.</li></ul></div></div><div><p><b><br>
COMPETENCIES &amp; ATTRIBUTES:</b></p></div><div><br>
<ul><li>
Mission-driven: Embodies and champions the Alpha ethos</li><li>
Growth-minded: Open to feedback and continuous learning</li><li>
Collaborative: Works well across teams and departments</li><li>
Adaptable: Thrives in a dynamic, changing environment</li><li>
Detail-oriented: Follows through and maintains quality</li></ul></div></div></div>

Marketing Project Coordinator

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