marketing operations coordinator

Sidley Austin

<div>The Marketing Operations Senior Coordinator reports to the Marketing Analytics and Operations Senior Manager and works closely with the Marketing Analytics and Operations Senior Director and the Chief Marketing Officers to support the day-to-day management and operation of the marketing department. The Marketing Operations Senior Coordinator will support a wide variety of activities, including coordinating marketing team onboarding for new hires, maintenance of marketing intranet materials, coordinating the marketing mentoring program, preparation of reports, and production of presentations required by the marketing management team.
The Marketing Operations Senior Coordinator works closely with marketing, learning and development, and finance personnel to foster an environment that drives operational excellence. It is essential that the coordinator is detail oriented, collaborative, and willing to learn.
Duties and Responsibilities:
<ul><li>Coordinate with the Marketing Analytics and Operations Senior Manager to maintain the department&rsquo;s onboarding program by coordinating with key resources within Marketing and Learning &amp; Development to ensure marketing staff are trained as they join the team and/or change positions. This includes:</li>
<li>Working proficiently in Sidley&rsquo;s learning management system; adding or editing learning objects, canceling sessions where appropriate, generating reports, registering new hires in live events, and general troubleshooting</li>
<li>Updating resource materials, including process documentation and course materials to ensure content is accurate and up to date</li>
<li>Communicating with new hires and hiring managers the role-based onboarding schedules and transcripts using the pre-defined marketing onboarding curriculums</li>
<li>Coordinate membership and/or participation in professional associations such as the Legal Marketing Association (LMA) and related activities.</li>
<li>Support activities related to various department initiatives and protocols, including updates and maintenance to Frequently Asked Questions documents, training programs and projects that ensure effective governance, process improvement, and operational efficiencies.</li>
<li>Draft and input content into the firm&rsquo;s intranet content management system, including routine updates to the department&rsquo;s resource page and coordinate with appropriate stakeholders to ensure materials are up to date.</li>
<li>Coordinate with the Marketing Analytics and Operations Senior Manager and Procurement in the review of marketing contracts by leveraging past contracts and keeping track of deadlines.</li>
<li>Maintain department staff documentation including the organizational chart and department email distribution lists.</li>
<li>Assist with monthly department video conferences, including coordination with the Chief Marketing Officers and department leaders to manage logistics.</li>
<li>Assist in producing a variety of reports summarizing department activities, including graphs and visual presentations for internal teams.</li>
<li>Other duties as assigned.</li>
</ul>Education and/or Experience:
Required:
<ul><li>At least three years of marketing-related experience</li>
<li>A Bachelor's degree from an accredited four year college or university</li>
<li>Strong organizational skills, attention to detail and ability to consistently meet deadlines on time</li>
<li>Excellent writing and proofreading skills</li>
<li>Demonstrated proficiency in Microsoft Word, PowerPoint, Excel and Outlook</li>
</ul>Preferred:
<ul><li>Legal marketing, professional services, or marketing operations specific experience</li>
<li>Proficiency with software applications, including learning management or customer relationship systems, and design tools for formatting graphs or other visuals</li>
</ul>Other Skills and Abilities:
The following will also be required of the successful candidate:
<ul><li>Strong organizational skills</li>
<li>Strong attention to detail</li>
<li>Good judgment</li>
<li>Strong interpersonal communication skills</li>
<li>Strong analytical and problem-solving skills</li>
<li>Able to work harmoniously and effectively with others</li>
<li>Able to preserve confidentiality and exercise discretion</li>
<li>Able to work under pressure</li>
<li>Able to manage multiple projects with competing deadlines and priorities</li>
</ul>#LI-JW1
#LI-Hybrid
The target salary range for this role is:
$60,000 - $80,000 if located in Illinois
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits .
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email sidleytalentacquisition@sidley.com (current employees should contact Human Resources).
Sidley Austin LLP is an Equal Opportunity Employer.</div>

Marketing Operations Senior Coordinator

Directed IRA

About UsDirected IRA, a trade name of Directed Trust Company, is a leading self-directed retirement account custodian empowering investors to build wealth through alternative assets such as real estate, private equity, private lending, crypto, and more. Founded by tax attorneys Mat Sorensen and Mark J. Kohler, Directed IRA operates under strict regulatory oversight with annual audits and examinations by banking regulators.In addition to Directed IRA, Mat Sorensen is a nationally recognized attorney, bestselling author, and educator on self-directed investing.Across both brands (@DirectedIRA and @MatSorensen), we are committed to providing industry-leading education and resources that help investors take control of their retirement and investment strategies.About the RoleWe are seeking a proactive, organized, and detail-oriented Marketing Coordinator to support the execution of marketing initiatives across Directed IRA and Mat Sorensen's personal brand.This role is ideal for someone who enjoys both creative and operational marketing. While social media will be a significant part of the position, the Marketing Coordinator will also assist with email marketing, website updates, content publishing, campaign execution, webinars, events, and general marketing project coordination.You will work closely with the VP of Marketing, leadership team, video editors, designers, and outside partners to help ensure marketing projects are completed accurately and on time.Key ResponsibilitiesSocial Media &amp; Content Marketing<ul><li>Manage and schedule content across Instagram, LinkedIn, Facebook, YouTube, TikTok, and other platforms.</li><li>Repurpose webinars, podcasts, videos, articles, and educational content into social media assets.</li><li>Draft captions, headlines, post copy, and content descriptions aligned with brand voice.</li><li>Monitor social media engagement and respond to comments and messages as appropriate.</li><li>Track performance metrics and assist with social media reporting.</li></ul>Marketing Operations &amp; Campaign Support<ul><li>Assist with the execution of marketing campaigns, product launches, webinars, events, and promotions.</li><li>Coordinate marketing projects across internal team members and external vendors.</li><li>Help maintain project timelines and ensure deliverables are completed on schedule.</li><li>Support partnership and affiliate marketing initiatives as needed.</li></ul>Website &amp; Email Marketing<ul><li>Publish and update website content using WordPress.</li><li>Assist with landing page creation and content updates.</li><li>Support email marketing initiatives through HubSpot, including email creation, scheduling, segmentation, and reporting.</li><li>Help maintain marketing assets, forms, workflows, and contact databases.</li></ul>Content &amp; Administrative Support<ul><li>Assist with blog publishing, content formatting, and basic SEO implementation.</li><li>Coordinate marketing materials, presentations, handouts, and event collateral.</li><li>Maintain marketing calendars and content schedules.</li><li>Support general marketing initiatives as assigned.</li></ul>Qualifications<ul><li>2+ years of experience in marketing, social media, content marketing, or a related role.</li><li>Strong written communication and copywriting skills.</li><li>Experience managing social media platforms for a company, brand, or organization.</li><li>Familiarity with WordPress and website content management systems.</li><li>Experience with HubSpot or similar CRM and email marketing platforms.</li><li>Highly organized with strong attention to detail and project management skills.</li><li>Ability to manage multiple projects and deadlines simultaneously.</li><li>Comfortable working independently while collaborating with a team.</li><li>Strong problem-solving skills and a willingness to learn.</li></ul>Preferred Qualifications<ul><li>Experience in financial services, investing, education, or professional services.</li><li>Familiarity with self-directed IRAs, retirement accounts, or alternative investments.</li><li>Basic graphic design experience using Canva, Adobe Creative Suite, or similar tools.</li><li>Experience with webinar platforms, event coordination, or podcast promotion.</li><li>Knowledge of SEO and digital marketing best practices.</li><li>Video editing experience on Capcut, Final Cut Pro, etc.</li></ul>What Success Looks LikeSocial media content is consistently published and growing in engagement.Marketing campaigns, webinars, and launches are executed smoothly and on schedule.Website and email marketing assets are updated accurately and efficiently.Projects stay organized, deadlines are met, and team communication remains strong.The marketing department operates more effectively because of your support and execution.Perks &amp; Benefits<ul><li>Competitive salary + performance-based bonus</li><li>Collaborative and fun work environment</li><li>Access to exclusive content, events, and industry networking</li></ul>Opportunity to grow with a mission-driven, fast-scaling company<ul><li>Medical, Dental and Vision Benefits after 60 days</li><li>401k and 401K match after 1 year</li><li>Paid time off</li><li>11 paid holidays</li></ul>Job Type: Full-timePay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Marketing Coordinator & Content Specialist

CesiumAstro

<div><div>Please Note: To conform with the United States Government Space Technology Export Regulations, the applicant must be a U.S. citizen, lawful permanent resident of the U.S., conditional resident, asylee or refugee (protected individuals as defined by 8 U.S.C. 1324b(a)(3)), or eligible to obtain the required authorizations from the U.S. Department of State.</div><div></div><div> 
At CesiumAstro, we are developers and pioneers of out-of-the-box communication systems for satellites, UAVs, launch vehicles, and other space and airborne platforms. We take pride in our dynamic and cross-functional work environment, which allows us to learn, develop, and engage across our organization. If you are looking for hands-on, interactive, and autonomous work, CesiumAstro is the place for you. We are actively seeking passionate, collaborative, energetic, and forward-thinking individuals to join our team.</div><div></div> 
The Marketing Operations Manager is responsible for the operational effectiveness, governance, and scalability of the Marketing Communications function. This role serves as the central point of coordination for marketing operations, establishing and maintaining the processes, workflows, systems, documentation, and organizational disciplines that enable efficient execution across marketing, business development, communications, customer engagement, and corporate initiatives.

The Marketing Operations Staff partners closely with executive leadership, Business Development, Finance, Human Resources, Engineering, Operations, and external partners to ensure priorities remain aligned, projects are executed effectively, resources are appropriately coordinated, and operational risks are proactively addressed. This position operates with significant independence and is expected to identify opportunities to improve organizational effectiveness through process optimization, operational discipline, and continuous improvement initiatives.
<h3 class="jobSectionHeader">
JOB DUTIES AND RESPONSIBILITIES</h3><div>

Marketing Operations Leadership
<ul>
<li>Lead the operational management of the Marketing Communications function to ensure projects, initiatives, and deliverables are executed effectively and on schedule.</li>
<li>Establish, maintain, and continuously improve marketing workflows, project management processes, approval systems, and documentation standards.</li>
<li>Develop operational frameworks that improve visibility, accountability, and execution across the marketing organization.</li>
<li>Monitor organizational priorities, workload distribution, resource constraints, and project dependencies to ensure alignment with business objectives.</li>
<li>Identify operational risks and develop mitigation strategies to minimize disruption to critical initiatives.</li>
</ul>
Project Portfolio Management
<ul>
<li>Oversee and coordinate multiple concurrent marketing, communications, business development, and corporate initiatives.</li>
<li>Develop and maintain integrated project plans, timelines, milestones, and status reporting mechanisms.</li>
<li>Facilitate prioritization discussions and resource coordination across competing initiatives.</li>
<li>Monitor project execution and proactively address schedule risks, bottlenecks, and operational challenges.</li>
<li>Lead recurring project reviews, operational meetings, and cross-functional planning sessions.</li></ul> 
 
Cross-Functional Business Partnership
<ul>
<li>Serve as a primary operational liaison between Marketing Communications and internal stakeholders, including Executive Leadership, Business Development, Human Resources, Recruiting, Engineering, Operations, Finance, and Program Management.</li>
<li>Coordinate executive engagement activities associated with customer meetings, trade shows, conferences, and strategic business initiatives.</li>
<li>Ensure marketing requests, priorities, and deliverables are effectively communicated, reviewed, and executed.</li>
<li>Facilitate alignment among stakeholders to ensure business objectives, timelines, and expectations remain coordinated.</li>
<li>Support strategic initiatives that require cross-functional planning and execution.</li> 
</ul>
Vendor, Contract, and Budget Administration
<ul>
<li>Manage operational aspects of vendor relationships, including onboarding, contract coordination, purchase requests, invoice management, and payment tracking.</li>
<li>Partner with Finance and Procurement to ensure compliance with company purchasing processes and financial controls.</li>
<li>Maintain visibility into marketing expenditures, commitments, and budget utilization.</li>
<li>Develop and maintain documentation supporting budget planning, forecasting, and financial reporting activities.</li>
<li>Ensure vendor records, contracts, invoices, and supporting documentation remain accurate and organized.</li> 
</ul>
Process Governance and Documentation Management
<ul>
<li>Establish and maintain standards for documentation, approvals, records management, and information accessibility across the marketing organization.</li>
<li>Govern version control, document retention, and asset management processes.</li>
<li>Develop scalable systems that improve organizational knowledge management and continuity.</li>
<li>Lead initiatives to improve operational efficiency, consistency, and process maturity.</li>
<li>Ensure marketing materials, presentations, and communications comply with established approval and documentation requirements.</li> 
</ul>
Communications and Execution Support
<ul>
<li>Support execution of internal and external communications initiatives through operational planning, coordination, and governance.</li>
<li>Coordinate review and approval workflows for marketing communications and high-visibility deliverables.</li>
<li>Support executive presentations, customer engagements, trade shows, investor activities, and strategic corporate initiatives.</li>
<li>Ensure operational excellence and consistency across all marketing activities.</li>
<li>Perform additional duties and special projects as assigned to support organizational objectives.</li>
</ul></div><h3 class="jobSectionHeader">JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS</h3><ul>
<li>Bachelor&rsquo;s degree in Marketing, Communications, Business, or 8+ years of work experience</li>
<li>5+ years of experience in marketing operations, communications coordination, project management</li>
<li>Advanced knowledge of project management, workflow optimization, operational planning, and process improvement methodologies.</li>
<li>Strong ability to influence outcomes and drive alignment across functions without direct authority.</li>
<li>Demonstrated ability to independently manage complex initiatives and operational challenges.</li>
<li>Exceptional organizational, analytical, and problem-solving skills.</li>
<li>Strong business acumen and ability to balance operational requirements with organizational priorities.</li>
<li>Excellent written, verbal, and presentation communication skills.</li>
<li>Advanced proficiency with Microsoft Office Suite, project management tools, and collaboration platforms.</li>
<li>Ability to establish credibility and build relationships across all levels of the organization.</li>
<li>High degree of professionalism, discretion, and attention to detail.</li>
<li>Ability to travel occasionally in support of business needs.</li>
</ul>CesiumAstro considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate&rsquo;s work experience, education/training, and key skills. Full-time employment offers include company stock options and a generous benefits package featuring health, dental, vision, HSA, FSA, life and retirement plans. CesiumAstro is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Please note: CesiumAstro does not accept unsolicited resumes from contract agencies or search firms. Any unsolicited resumes submitted to our website or to CesiumAstro team members not through our approved vendor list or Talent Acquisition will be considered property of CesiumAstro, and we will not be obligated to pay any referral fees.<div> 
</div><div>
CesiumAstro considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate&rsquo;s work experience, education/training, and key skills. Full-time employment offers include company stock options and a generous benefits package including health, dental, vision, HSA, FSA, life, disability and retirement plans.
</div><div>
</div><div>CesiumAstro is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.</div><div></div><div> 
Please note: CesiumAstro does not accept unsolicited resumes from contract agencies or search firms. Any unsolicited resumes submitted to our website or to CesiumAstro team members will be considered property of CesiumAstro, and we will not be obligated to pay any referral fees.</div>

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

Marketing Operations Manager

Deckers Brands

<div>At Deckers Brands, Together, Every Step is a promise kept that every employee can bring their authentic self, is valued and supported, as a whole person, at work and beyond. Together, Every Step is how we continue to deliver exceptional business results, experience an amazing place to work, and have a positive impact on the communities and world around us.
Job Title: Marketing Operations Associate - NA HOKA 
 
Reports to: Manager, Marketing Operations - NA HOKA 
Location: Remote - US
Interested applicants must reside in one of the following approved states: Arizona, California, Colorado, Indiana, Massachusetts, Minnesota, New York, Oregon, Pennsylvania, Texas, Utah, Washington
The Role
As the Marketing Operations Associate, you&rsquo;ll play a key role in supporting the HOKA North America Integrated Marketing team. You&rsquo;ll manage processes and projects that keep the brand marketing operations team running smoothly, ensuring the day-to-day needs of the North America marketing team are met. Under the guidance of the Marketing Operations Manager, you&rsquo;ll help drive organization, efficiency, and collaboration across the team.
We celebrate diversity-of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together.
Your Impact<ul><li>
Project management and coordination (75%)<ul><li>
Maintain project timelines, templates, and recaps in an organized fashion</li><li>
Manage reporting dashboards and organize documents for reporting requests (monthly, quarterly, seasonally, yearly)</li><li>
Source and organize North America-specific seasonal information, requests, and details for inclusion in NA communications</li></ul></li><li>
Marketing Operations Team administrative support (25%)<ul><li>
Organize SharePoint, Asana, deck templates, and other administrative tasks</li><li>
Coordinate meetings, scheduling, and follow-up</li><li>
Support other needs across the Integrated Marketing Team as necessary</li></ul></li></ul>
Who You Are<ul><li>
Bachelor&rsquo;s degree in marketing or related field, or equivalent combination of education and experience</li><li>
0-2 years related marketing experience; footwear/fitness industry experience preferred</li><li>
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Asana a plus</li><li>
Effective communicator, able to prepare and present information and respond to questions from management, clients, and colleagues</li><li>
Experience working in complex organizations, satisfying diverse needs, and managing competing priorities</li><li>
Highly motivated, team player, and self-starter</li><li>
Excellent verbal and written communication skills, strong problem-solving abilities</li><li>
Ability to multi-task in a fast-paced environment</li><li>
Able to assist with event and promotion execution</li><li>
Exceptional attention to detail and strong organizational skills</li><li>
Positive, energetic working style</li><li>
Knowledgeable in current fitness/running industry trends</li><li>
Seeks out competitor data/activity and inspiration from other industries</li></ul>
What We'll Give You &ndash;
<ul><li>Competitive Pay and Bonuses - We&rsquo;ve created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they&rsquo;re valued.</li><li>
Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future.</li><li>
Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees&rsquo; needs to get out, get healthy and come back stronger than ever.</li><li>
Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras</li><li>
Growth and Development - Deckers Brands was built on the idea of pursuing passion. That&rsquo;s why we offer extensive opportunities and support for personal and professional development.</li><li>
Health and Wellness - There&rsquo;s nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle.</li></ul> 

$28.37 - $35.43 
The salary range posted reflects the estimated minimum and maximum target for new hire salaries for this role in:
Goleta, California (Remote) 
Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process.
Equal Employment Opportunity
 
Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer, and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all the other beautiful parts of your identity.</div>

Marketing Operations Associate - NA HOKA

Hearth & Home Technologies

<div>Hearth &amp; Home Technologies is looking for a Marketing Operations Manager to join our Marketing Department, part of the Fireplaces Business Unit in Lakeville, MN.
This is a hybrid position (4 days in office and 1 day remote).
We are the nation&rsquo;s leading manufacturer and supplier of hearth products, including a wide variety of gas, electric, wood and pellet burning fireplaces, inserts, stoves, and accessories. Headquartered in Lakeville, Minnesota, with distribution around the world, our innovative approach is supported by a business unit structure that allows us to develop and market products with a strong focus on customers&rsquo; needs. Since 1996, we&rsquo;ve been dedicated to connecting people through the warmth and comfort of our hearth products.
The Fireplaces Business Unit is one of our key business units within Hearth &amp; Home Technologies, featuring leading brands such as Heat &amp; Glo, Majestic, Heatilator, and more. This business unit is dedicated to advancing fireplace technology and design, reflecting our commitment to exceptional quality and comfort.
<div>We are seeking a hands-on Marketing Operations Manager to lead, scale, and execute high-quality creative output from concept to completion. In this role, you will serve as the essential connective tissue between external vendors and internal teams&mdash;including Brand, Digital, Segment, and Channel Marketing&mdash;to optimize processes and deliver projects on time and on budget.</div><div>
</div><div>
Key Responsibilities</div><ul><li>
Vendor Management: Build, evaluate, and optimize a high-performing network of external creative and technical partners</li><li>
Financial Oversight: Manage vendor contracts, budgets, scopes of work, and billing processes efficiently</li><li>
Tech Administration: Own, optimize, and manage licenses for core creative and project management tools</li><li>
Production Leadership: Plan and execute photo and video shoots, including budget and logistics management</li><li>
Event Logistics: Support planning, budgeting, vendor selection, and on-site execution for experiential brand events</li><li>
Cross-Functional Alignment: Partner with Product, Sales, and Brand teams to streamline creative workflows and assets</li><li>
Hands-on Creative: Provide backup design and video editing support to maintain project quality and momentum</li><li>
Team Leadership: Guide, mentor, and foster accountability within a team of Project and Event Managers</li></ul><div>
Minimum Requirements</div><ul><li>
Bachelor&rsquo;s degree or equivalent combination of education and experience.</li><li>
4 + years of experience in creative operations, production, or a related field</li><li>
Proven experience managing external vendors, contracts, budgets, and production logistics</li><li>
Strong understanding of creative workflows across print, digital, and multimedia</li><li>
Proven experience managing, developing, coaching, and mentoring direct reports</li><li>
Competency in core creative production tools and platforms.</li><li>
Excellent cross-functional collaboration, stakeholder management, and communication skills</li></ul><div>
Preferred Qualifications</div><ul><li>
Direct experience supporting trade shows, events, or experiential marketing.</li><li>
Deep familiarity with project management systems and design software</li><li>
Demonstrated ability to manage shifting priorities with a hands on, solution-oriented mindset</li><li>
Experience in project management tools (i.e. Jira, Wrike, Workfront, etc.) and data asset management (i.e. Bynder)</li></ul></div>

Accelerated Information Systems

<div>We value our employees&rsquo; time and efforts. Our commitment to your success is enhanced by our competitive salary, first-rate health insurance options (including dental and vision), 401(k), supplemental insurance, mobile phone plans, and more! We have a comfortable, casual office with a friendly atmosphere. We work to maintain the best possible environment for our employees where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.</div>
 <div><div><div>Accelerated Information Systems (AIS) is seeking a highly organized and motivated candidate to support our growing team. This is an entry-level, growth-focused role designed for candidates who want to build a career in sales and marketing. You will start by supporting day-to-day administrative tasks, marketing operations, and telemarketing outreach.

Location: Remote (United States)

What You&rsquo;ll Do

Marketing &amp; Administrative Operations
<ul>
<li>Manage and track partner certifications to ensure team compliance.</li>
</ul><ul><li>Handle prospect registering within partner portals.</li>
</ul><ul><li>Generate and analyze Mailchimp reports to track campaign engagement.</li>
</ul><ul><li>Perform regular Salesforce updates to maintain CRM data integrity.</li>
</ul><ul><li>Coordinate the co-op funding lifecycle, including preapprovals and reimbursement requests.</li>
</ul><ul><li>Compile comprehensive event detail documents for upcoming trade shows and meetings.</li>
</ul>
Sales &amp; Outreach
<ul>
<li>Conduct telemarketing and outbound calling for campaign and event follow-up to qualify leads and support the sales pipeline.</li>
</ul><ul><li>Accounting and Administrative Follow-ups</li>
</ul><ul><li>Assist with Request for Proposal (RFP) qualification and response preparation.</li>
</ul><ul><li>Support data gathering and organization for broader business development efforts.</li>
</ul><ul><li>Accurately record and manage all lead interactions and activities in the CRM system.</li>
</ul>
What We&rsquo;re Looking For

Required
<ul>
<li>Bachelor&rsquo;s degree in Business, Marketing, Communications, or a related field.</li>
</ul><ul><li>Strong organizational and time management skills.</li>
</ul><ul><li>Excellent written and verbal communication.</li>
</ul><ul><li>Ability to manage multiple tasks and deadlines simultaneously.</li>
</ul><ul><li>High attention to detail and follow-through.</li>
</ul><ul><li>Self-motivated and comfortable working in a remote environment.</li>
</ul>
Preferred
<ul>
<li>Familiarity with CRM systems such as Salesforce</li>
</ul><ul><li>Familiarity with Mailchimp</li>
</ul>
Compensation &amp; Benefits
<ul>
<li>Salary: $45,000 &ndash; $55,000 base (depending on experience)</li>
</ul><ul><li>Growth-based compensation increases as responsibilities expand</li>
</ul><ul><li>Health, dental, and vision insurance</li>
</ul><ul><li>Paid time off</li>
</ul><ul><li>Retirement plan options</li>
</ul><ul><li>Flexible remote work environment</li>
</ul><ul><li>Flextime options</li>
</ul>
Work Schedule
<ul>
<li>Full-time, Monday through Friday</li>
</ul><ul><li>Core business hours aligned with Eastern Time</li>
</ul>
About AIS

Accelerated Information Systems helps organizations streamline operations through document management, workflow automation, and system integrations. We work with clients across education, government, and enterprise sectors, delivering solutions that drive efficiency and measurable results.</div></div></div>

Marketing Assistant - (Full-Time, Remote, Entry Level)

Streets2Schools, Inc.

<div>About Streets2Schools<h2 class="jobSectionHeader">
Empowering People to Make Positive Transformation</h2>
This isn&rsquo;t just a statement; it&rsquo;s the heartbeat of our organization. Every interaction, every program, every effort we put in is aimed at empowering individuals to change their lives for the better. We are the driving force behind the transformation, guiding people from tough situations to brighter futures. We expect each staff member to embrace this mission and carry it forward in their work. Together, we are making a real difference! 
 
Your work should reflect your passion and purpose. At Streets2Schools, we are dedicated to creating opportunities for at-risk individuals, empowering them to build brighter futures. By joining our team, you can be part of a mission-driven organization that values education, advocacy, and meaningful impact. We are looking for committed and compassionate individuals to help us transform lives and strengthen communities. 
Streets2Schools is a fully virtual behavioral health program provider founded in 2015. We deliver court-approved, evidence-based programs in English and Spanish to approximately 2,300 clients weekly across 44 California counties, with additional presence in Oklahoma and South Carolina. Our partners include probation departments, child protective services agencies, and county social services organizations. We exist to create pathways from crisis to stability, and we do it at scale. 
About the role
This is not a traditional marketing role focused on social media, graphic design, or advertising campaigns. Instead, this position supports agency relationships, referral coordination, professional communication, and outreach operations.
You are a key member of Streets2Schools&rsquo; outreach team, helping ensure agency partners receive responsive communication, referrals are processed efficiently, and outreach systems remain organized and effective.
You ensure every county we engage gets followed up, every officer receives their portal access, every referral reaches intake, and every inquiry is handled with professionalism. You also own the cleanliness and organization of our marketing materials library. Your work directly enables the Marketing Coordinator to focus on what drives revenue: building and deepening the partner relationships that refer clients to Streets.
Success in this role means building trust through responsive communication, maintaining organized systems, and ensuring agency partners receive timely, professional support.
What you'll do
1. Virtual Lobby &amp; Phone Coverage (12&ndash;4 PM)<ul><li> Serve as first point of contact for all inbound calls: agencies, probation officers, social workers, community partners</li><li> Triage, log, and route calls to the correct team member with accurate notes and context</li><li> Handle routine phone inquiries professionally and independently</li></ul> 
2. Main Inbox Management<ul><li> Monitor and triage Streets2Schools&rsquo; primary company inbox throughout your entire shift</li><li> Route inbound referrals to the intake team promptly with complete and accurate documentation</li><li> Identify and flag high-value partnership opportunities to Marketing Coordinator immediately, same day and same hour</li><li> Handle routine inquiries with professional, on-brand copywriting, independently, without needing direction on every response</li><li> Maintain inbox organization so nothing falls through the cracks during shift hours</li></ul> 
3. CCM Portal Administration<ul><li> Create and configure new officer accounts in the Streets2Schools CCM real-time reporting portal</li><li> Email account credentials and clear onboarding instructions to probation officers, social workers, and agency contacts</li><li> Maintain accurate, up-to-date records of portal users organized by agency and county</li><li> Troubleshoot basic access issues; escalate technical problems with full context</li></ul> 
4. Referral Pipeline Support<ul><li> Send referral intake forms to agency contacts on behalf of the Marketing Coordinator</li><li> Nurture warm referral contacts through timely, professional follow-up and keeping momentum without being pushy</li><li> Coordinate with the intake team to confirm referral receipt and track status</li><li> Document referral activity and proactively flag stalled pipelines to the Marketing Coordinator</li></ul> 
5. Marketing Materials: Clean, Update and Organize<ul><li> Own and maintain Streets2Schools&rsquo; library of outreach materials, one-pagers, and program collateral</li><li> Keep all materials accurate, current, and presentation-ready at all times.</li><li> Flag outdated or missing materials and draft updates for Coordinator review</li></ul> 
6. Partnership Outreach Back-Office Support<ul><li> Conduct pre-meeting research on county agencies, key contacts, and organizational context before Marketing Coordinator's calls</li><li> Draft professional follow-up emails after partner meetings for Marketing Coordinator's review and light editing</li><li> Assist with preparation of outreach summaries and supporting documentation as needed</li></ul> 
7. Elite Graduate Group Operations<ul><li> Support administration of the elite Graduate Group program, including participant communications, invitations, scheduling, attendance tracking, recognition activities, and related operational tasks.</li></ul> 
Qualifications
You Are a Great Fit If You...<ul><li> Write a professional, warm, on-brand email without being told exactly what to say</li><li> Treat an inbox like a system: organized, prioritized, nothing slips</li><li> Are comfortable on the phone with professionals in social services, law enforcement, or healthcare-adjacent fields</li><li> Work independently and take full ownership of your shift without needing check-ins</li><li> Have an eye for keeping materials organized and presentation-ready</li><li> Care about the mission and want to understand how your work connects to client outcomes</li></ul> 
Preferred Qualifications<ul><li> 1&ndash;3 years of experience in an administrative, operations, marketing, or customer-facing role</li><li> Strong written communication skills and ability to draft professional correspondence independently</li><li> Comfortable learning new web-based platforms and software tools quickly</li><li> Experience in healthcare, social services, nonprofit, or government-adjacent organizations is a plus</li></ul> 
The pay range for this role is: 
22 - 26 USD per hour(Remote)</div>

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