mechanical coordinator

Appetite Catering Services LLC

We are a Catering company in Abu Dhabi and we are looking for a Fleet Coordinator to be based in Abu Dhabi - remote areas to undertake below job responsibilities:-JOB PURPOSEThe Fleet Coordinator is responsible for the day-to-day coordination, scheduling and administration of the company's vehicle fleet supporting catering operations, food transportation, camp operations, staff transportation and logistics activities.The role ensures that vehicles and drivers are deployed efficiently, safely and in compliance with UAE regulatory requirements and company policies. The Fleet Coordinator will coordinate vehicle movements, driver schedules, maintenance, documentation, fuel usage, GPS tracking, inspections and operational reporting.The position requires close coordination with Operations, Catering, Procurement, Stores, HSE, HR, Finance and Maintenance teams, particularly for remote-site and camp catering operations.KEY RESPONSIBILITIESFleet Operations &amp; Daily Coordination<ul><li>Coordinate daily deployment of company vehicles according to operational requirements.</li><li>Prepare and communicate daily vehicle movement schedules.</li><li>Allocate drivers and vehicles for:</li><li>Food deliveries</li><li>Staff transportation</li><li>Catering logistics</li><li>Inter-camp movements</li><li>Airport transfers</li><li>Procurement and collection activities</li><li>Emergency and operational requirements</li><li>Monitor vehicle movements through GPS/fleet tracking systems.</li><li>Ensure vehicles are available at the required locations and times.</li><li>Coordinate replacement vehicles when vehicles are unavailable due to breakdown, servicing or other reasons.</li><li>Maintain effective communication with drivers throughout the day.</li><li>Monitor delays, route changes and operational disruptions and escalate issues promptly.</li><li>Coordinate fleet requirements for remote locations such as Habshan, Ruwais and other project/camp sites.</li></ul>DRIVER MANAGEMENT<ul><li>Prepare daily and weekly driver duty rosters.</li><li>Allocate drivers based on operational requirements, licence category, experience and vehicle type.</li><li>Monitor driver attendance, punctuality and availability.</li><li>Coordinate driver leave and replacement requirements with the Fleet Manager and HR.</li><li>Ensure drivers understand assigned routes, schedules and operational requirements.</li><li>Monitor driver performance and report repeated violations or poor performance.</li><li>Ensure drivers comply with company driving, safety and conduct policies.</li><li>Coordinate driver induction and familiarisation with company fleet procedures.</li><li>Maintain updated records of driver licences, permits, training and other required documents.</li><li>Escalate accidents, traffic violations, misconduct and repeated driving violations.</li></ul>VEHICLE DOCUMENTATION &amp; COMPLIANCEMaintain accurate records for all company vehicles, including:<ul><li>Vehicle registration (Mulkiya)</li><li>Insurance</li><li>Vehicle inspection/testing</li><li>Maintenance records</li><li>Service history</li><li>Registration renewal dates</li><li>Insurance expiry dates</li><li>Breakdown records</li><li>Accident records</li><li>Vehicle permits where applicable</li><li>GPS/telematics information</li></ul>Ensure that vehicles are not assigned for operational use where mandatory documentation or regulatory requirements have expired.Maintain an automated vehicle expiry tracker and provide advance reminders to the Fleet Manager.VEHICLE MAINTENANCE &amp; REPAIRS<ul><li>Coordinate preventive maintenance schedules.</li><li>Monitor vehicle servicing requirements based on mileage/time intervals.</li><li>Coordinate with workshops and maintenance providers.</li><li>Follow up on vehicles under repair.</li><li>Maintain vehicle downtime records.</li><li>Coordinate vehicle collection and delivery from workshops.</li><li>Ensure preventive maintenance is completed on time.</li><li>Report recurring mechanical issues to the Fleet Manager.</li><li>Maintain records of repair costs and maintenance history.</li><li>Coordinate emergency breakdown assistance.</li><li>Ensure replacement vehicles are arranged where operationally necessary.</li></ul>FUEL MANAGEMENT<ul><li>Monitor daily/weekly/monthly fuel consumption.</li><li>Maintain fuel records for each vehicle.</li><li>Review fuel usage against vehicle mileage and operational requirements.</li><li>Identify unusual or excessive fuel consumption.</li><li>Coordinate fuel-card management and allocation.</li><li>Monitor fuel-card transactions.</li><li>Investigate irregular or unauthorized fuel transactions.</li><li>Prepare fuel consumption reports for management.</li><li>Work with Finance to reconcile fuel invoices and records.</li></ul>GPS &amp; VEHICLE TRACKING<ul><li>Monitor vehicles through GPS/fleet management systems.</li><li>Track vehicle location, movement and route compliance.</li><li>Monitor:</li><li>Speeding</li><li>Excessive idling</li><li>Unauthorized routes</li><li>Unauthorized vehicle usage</li><li>Harsh driving</li><li>Excessive driving hours, where system data is available</li><li>Generate periodic GPS reports.</li><li>Escalate serious or repeated violations.</li><li>Maintain records of corrective actions taken.</li></ul>CATERING &amp; FOOD TRANSPORTATION SUPPORTBecause the fleet supports food-service operations, the Fleet Coordinator must ensure that transportation requirements are aligned with food safety and catering requirements.Coordinate vehicles used for:<ul><li>Prepared food transportation</li><li>Raw-material collection</li><li>Dry-store deliveries</li><li>Chilled/frozen food transportation</li><li>Staff meals</li><li>Catering equipment movement</li><li>Camp-to-camp deliveries</li><li>Emergency food deliveries</li></ul>Ensure appropriate vehicles are assigned according to the nature of the cargo.Where applicable, coordinate with the Food Safety/QHSE team to ensure transportation vehicles meet applicable food transportation and hygiene requirements.CAMP &amp; REMOTE-SITE OPERATIONSFor remote catering projects, the Fleet Coordinator shall:<ul><li>Coordinate daily transport requirements between central kitchen, stores and camps.</li><li>Plan vehicle movements between Abu Dhabi, Habshan, Ruwais and project locations.</li><li>Coordinate staff transportation requirements.</li><li>Maintain emergency transport arrangements.</li><li>Monitor long-distance vehicle movements.</li><li>Ensure drivers have appropriate route information.</li><li>Coordinate vehicle availability during mobilisation/demobilisation of projects.</li><li>Support emergency response and breakdown arrangements.</li><li>Maintain communication with Camp Managers and Site Operations teams.</li></ul>HEALTH, SAFETY &amp; ENVIRONMENT<ul><li>Ensure all fleet operations comply with company HSE policies.</li><li>Coordinate driver safety briefings and toolbox talks as required.</li><li>Report vehicle accidents and incidents immediately.</li><li>Assist in accident investigations.</li><li>Ensure vehicles are maintained in safe operating condition.</li><li>Monitor driver compliance with defensive-driving requirements.</li><li>Escalate unsafe driving behaviour.</li><li>Ensure drivers use required PPE when entering operational/camp areas.</li><li>Support implementation of the company's Driver Safety Programme.</li><li>Maintain records of safety violations and corrective actions.</li></ul>ACCIDENT &amp; INCIDENT MANAGEMENTIn the event of an accident:<ul><li>Ensure immediate notification to the Fleet Manager/HSE.</li><li>Obtain details of the incident and involved vehicle/driver.</li><li>Coordinate with the relevant authorities where required.</li><li>Arrange recovery/towing services where necessary.</li><li>Ensure the vehicle is inspected before returning to service.</li><li>Complete internal accident documentation.</li><li>Maintain an accident register.</li><li>Support investigation and corrective action.</li><li>Track insurance claims and related documentation.</li></ul>ERP &amp; SYSTEM ADMINISTRATIONThe Fleet Coordinator shall maintain accurate fleet information in the company's ERP/Fleet Management System.Responsibilities include:<ul><li>Vehicle master data</li><li>Driver master data</li><li>Vehicle allocation</li><li>Maintenance records</li><li>Fuel records</li><li>Mileage</li><li>Service schedules</li><li>Repair history</li><li>Insurance and registration expiry dates</li><li>GPS information</li><li>Accident records</li><li>Vehicle utilisation</li><li>Cost information</li></ul>Ensure that all system entries are accurate, timely and properly supported by documentation.REPORTING &amp; MISPrepare regular fleet reports, including:Daily Reports<ul><li>Vehicle availability</li><li>Vehicle deployment</li><li>Driver attendance</li><li>Breakdown status</li><li>Critical incidents</li></ul>Weekly Reports<ul><li>Vehicle utilisation</li><li>Maintenance status</li><li>Fuel consumption</li><li>Driver violations</li><li>Vehicle downtime</li></ul>Monthly Reports<ul><li>Fleet utilisation</li><li>Fuel cost and consumption</li><li>Maintenance cost</li><li>Repair cost</li><li>Vehicle downtime</li><li>Accident statistics</li><li>Driver performance</li><li>Vehicle documentation expiry</li><li>Cost per vehicle/km where applicable</li></ul>PROCUREMENT &amp; VENDOR COORDINATION<ul><li>Coordinate with approved workshops, garages, tyre suppliers, recovery providers and fleet service vendors.</li><li>Obtain quotations where required.</li><li>Follow company procurement procedures.</li><li>Monitor service quality and turnaround times.</li><li>Verify workshop invoices against completed work.</li><li>Maintain vendor performance records.</li><li>Escalate recurring vendor/service issues.</li></ul>INVENTORY &amp; VEHICLE ACCESSORIESMonitor availability and condition of fleet-related items such as:<ul><li>Vehicle first-aid kits</li><li>Fire extinguishers</li><li>Warning triangles</li><li>Emergency equipment</li><li>Tyres</li><li>Batteries</li><li>Vehicle tools</li><li>Safety equipment</li><li>GPS/communication devices</li></ul>Ensure critical safety equipment is available and within validity requirements.HUMAN RESOURCES COORDINATIONCoordinate with HR regarding:<ul><li>Driver recruitment requirements</li><li>New-driver onboarding</li><li>Driver transfers</li><li>Driver attendance</li><li>Leave planning</li><li>Disciplinary issues</li><li>Training requirements</li><li>License renewals</li><li>Performance evaluation</li><li>Driver welfare concerns</li></ul>QUALIFICATIONSEssential<ul><li>Diploma or Bachelor's degree in Logistics, Transport, Fleet Management, Business Administration or a related field.</li><li>Minimum 3&ndash;5 years' experience in fleet/transport coordination, preferably in UAE.</li><li>Experience in catering, hospitality, facilities management, logistics or camp operations is highly desirable.</li><li>Good knowledge of UAE roads and transport requirements.</li><li>Good knowledge of MS Office, particularly Excel.</li><li>Experience with ERP or fleet-management systems.</li><li>Good English communication skills.</li></ul>Pay: AED3,500.00 - AED5,000.00 per monthWork Location: In person

Fleet Coordinator

Reliance Facilities Management

Job Description &middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling supportEssential Job Functions:&middot; Assist the operation manager on the day-to-day operations.&middot; Documented violation to inform HR for all facility issues related to employees&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower&middot; Preparation of MMR&rsquo;s for FM AMC sites&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs&middot; Preparation/review of quotes/contracts/agreements&middot; Quotation approval follow ups with client and updates in the Quotation tracker&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.&middot; Maintain strong working relationships with our vendors&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures&middot; Contract related communication with vendors.&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.&middot; Documenting processes and keeping maintenance records.&middot; Monitoring maintenance budget spending.&middot; Set up, maintain, and organize department's central files, information, filing, and messages.&middot; Drivers log in and time sheet everyday for all vehiclesFacilities Coordinator Requirements:&middot; Bachelor's or associate degree in project management, or similar.&middot; A completed course in facilities management will be advantageous.&middot; A minimum of 3-4 years of experience in facility coordination, project management, or real estate.&middot; Proficiency in Facilities Management (FM) software.&middot; Extensive experience in building and equipment maintenance.&middot; Advanced knowledge of maintenance planning and schedules.&middot; Ability to respond to building emergencies.&middot; In-depth knowledge of building safety regulations and security protocols.&middot; Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.&middot; Excellent organizational and communication skills.&middot; Has the ability to do multi taskPay: AED4,000.00 - AED5,000.00 per monthExperience:<ul><li>FM Coordinator: 2 years (Preferred)</li><li>CAFM Coordinator: 2 years (Preferred)</li><li>Facilities management: 2 years (Preferred)</li></ul>Work Location: In person

FM Coordinator

Confidential

<h2>Job Summary</h2>The Multi-Skilled Facilities Technician will perform preventive, corrective, and reactive electromechanical maintenance across electrical, mechanical, HVAC, air-conditioning, and cooling systems.<h2>Key Responsibilities</h2><ul><li>Perform planned and reactive maintenance.</li><li>Troubleshoot electrical and mechanical faults.</li><li>Maintain HVAC, air-conditioning, and cooling systems.</li><li>Conduct routine equipment and system inspections.</li><li>Identify and report defects and maintenance requirements.</li><li>Support reliable operation of electromechanical systems.</li><li>Respond to technical faults and work orders.</li><li>Coordinate complex issues with supervisors and engineers.</li></ul><h2>Requirements</h2><ul><li>Technical qualification in Mechanical or Electrical disciplines.</li><li>Minimum 6 years' total experience.</li><li>3 years' experience within schools and kindergartens.</li><li>Strong electrical, mechanical, HVAC, and cooling knowledge.</li><li>Good electromechanical troubleshooting capabilities.</li><li>Relevant professional technical certifications preferred.</li><li>Good communication skills.</li><li>English required; Arabic preferred.</li></ul>

Multi-Skilled Facilities Technician

<h2>Job Summary</h2>The Facilities Engineer will support the operation and maintenance of electromechanical building systems, ensuring maintenance activities are delivered effectively, safely, and in accordance with required technical standards.<h2>Key Responsibilities</h2><ul><li>Coordinate preventive, corrective, and reactive maintenance activities.</li><li>Monitor electrical, mechanical, ELV, HVAC, and associated electromechanical systems.</li><li>Conduct technical inspections and identify maintenance requirements.</li><li>Troubleshoot technical faults and recommend corrective solutions.</li><li>Coordinate supervisors, technicians, and specialist contractors.</li><li>Monitor system performance and reliability.</li><li>Ensure compliance with QHSE and applicable technical standards.</li><li>Prepare technical reports and maintenance recommendations.</li><li>Support planning and supervision of technical teams.</li></ul><h2>Requirements</h2><ul><li>Bachelor's degree in Mechanical or Electrical Engineering, or equivalent.</li><li>Minimum 3 years' Facility Management experience.</li><li>Experience with similar-sized projects within the GCC.</li><li>Strong knowledge of electrical, mechanical, and ELV systems.</li><li>Good knowledge of standards applicable within Qatar.</li><li>Good understanding of Quality Management and QHSE requirements.</li><li>Fluent in Arabic and English, spoken and written.</li><li>QCDD certification preferred.</li><li>Grade B classification by Kahramaa / competent authority preferred.</li></ul>

Facilities Engineer – Electromechanical

<h2>Job Summary</h2>The Facilities Plant Operator will operate and monitor electromechanical plant and building systems, ensuring safe, efficient, and reliable operation across assigned facilities.<h2>Key Responsibilities</h2><ul><li>Operate and monitor mechanical and electromechanical plant.</li><li>Monitor HVAC, air-conditioning, and cooling systems.</li><li>Monitor and operate BMS systems.</li><li>Conduct routine plant inspections and operational checks.</li><li>Identify equipment abnormalities and technical faults.</li><li>Escalate maintenance requirements to technical teams.</li><li>Maintain accurate operational logs and records.</li><li>Coordinate with engineers, supervisors, and technicians.</li></ul><h2>Requirements</h2><ul><li>Technical qualification in Air Conditioning, Mechanical, or Electromechanical disciplines.</li><li>Minimum 5 years' relevant experience.</li><li>3 years' experience as a Plant Operator within schools and kindergartens.</li><li>Strong knowledge of electrical, mechanical, HVAC, and cooling systems.</li><li>Good knowledge of electromechanical operational requirements and BMS systems.</li><li>Relevant technical certifications preferred.</li><li>Strong attention to detail.</li><li>Good communication skills.</li><li>English required; Arabic preferred.</li></ul>

Facilities Plant Operator

<h2>Job Summary</h2>The Facilities Management Supervisor will supervise technical teams and day-to-day electromechanical maintenance activities, ensuring safe and effective operation and maintenance of building systems.<h2>Key Responsibilities</h2><ul><li>Supervise technicians and daily maintenance activities.</li><li>Coordinate preventive and corrective maintenance.</li><li>Monitor electrical, mechanical, HVAC, air-conditioning, and cooling systems.</li><li>Allocate work and monitor technical team performance.</li><li>Identify technical issues and coordinate corrective actions.</li><li>Ensure compliance with safety and occupational health procedures.</li><li>Coordinate with Facilities Engineers and Managers.</li><li>Evaluate individual and team performance.</li></ul><h2>Requirements</h2><ul><li>Mechanical/Electrical Engineering degree preferred; or relevant technical qualification.</li><li>For technical qualification holders, minimum 10 years' total experience.</li><li>3 years' experience within schools and kindergartens.</li><li>Strong technical knowledge of electrical, mechanical, HVAC, air-conditioning, and cooling systems.</li><li>Previous supervisory experience on similar-sized projects.</li><li>Strong team leadership and communication skills.</li><li>Microsoft Office proficiency.</li><li>Arabic and English bilingual capability required for this recruitment.</li></ul>

Facilities Management Supervisor – Electromechanical

Bureau Veritas

<div><div>Job Description: Admin Assistant &amp; Logistic Coordinator
Reporting : Admin &amp; HR Manager
Admin Assistant Support
<ul><li>Assist in handling day-to-day office administrative activities.</li>
<li>Ensure proper filing and record management, both physical and electronic.</li>
</ul><ul><li>Support accommodation management, including inventory tracking and maintenance requests.</li>
<li>Coordinate pest control, housekeeping, and facility service providers.</li>
</ul><ul><li>Support onboarding activities for new employees.</li>
</ul>Logistic Coordinator :
<ul><li>Manage and coordinate the daily operations of a fleet of company owned and leased vehicles.</li>
<li>Maintain complete records of vehicle registrations, insurance policies, permits, inspections, and lease agreements.</li>
<li>Ensure timely renewal of vehicle registrations, insurance, Salik accounts, and regulatory permits.</li>
<li>Coordinate preventive maintenance, servicing, repairs, and breakdown support to minimize vehicle downtime.</li>
<li>Monitor vehicle tracking systems, fuel consumption, mileage, and driver performance.</li>
<li>Investigate vehicle accidents, damages, and traffic violations, and coordinate insurance claims.</li>
<li>Maintain records of traffic fines and ensure timely recovery or settlement as per company procedures.</li>
<li>Prepare monthly fleet utilization, maintenance, fuel consumption, and cost reports for management review.</li>
<li>Manage vehicle handover and return processes, ensuring proper documentation and condition reporting.</li></ul></div></div>

Admin Asst. & Logistic Coordinator

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