mechanical engineering director

Mainspring Energy

<div>
 <strong>
  Company Overview
 </strong>
 <br/>
 <p>
  Mainspring Energy is revolutionizing power generation with the world&rsquo;s most flexible and adaptable local power generation technology, the Mainspring Linear Generator. Commercial, industrial, and utility leaders are choosing Mainspring over traditional options like engines, turbines, and fuel cells to quickly and reliably deliver local power for EV charging, commercial facilities, data centers, and grid-scale operations.&nbsp;
 </p>
 <br/>
 <p>
  The Mainspring Linear Generator is fuel flexible, ramps up and down to meet demand, and utilizes a flameless reaction with near-zero NOx emissions. Backed by top-tier investors including Khosla Ventures, Bill Gates, American Electric Power, Lightrock, and General Catalyst Mainspring designs, manufactures and delivers its products to customers across the U.S. today, and we&rsquo;re quickly scaling for international expansion.
 </p>
 <br/>
 <p>
  Inspired by our vision of the affordable, reliable, net-zero carbon grid, Mainspring is rapidly expanding within the $816B global electricity equipment market, and we&rsquo;re hiring the best talent to meet growing customer demand around the globe. We welcome a broad range of backgrounds, experiences, and talents to bring fresh perspectives and ongoing innovation to our customers.
  <br/>
  <br/>
  We are looking to build relationships with people who share our values:
  <br/>
  <br/>
  <strong>
   Pragmatic Optimism.
  </strong>
  Building a new category of world-class power generation requires the optimism of ambition and creativity, balanced with practicality to solve problems efficiently. The challenges that arise are opportunities for growth.
  <br/>
  <br/>
  <strong>
   Excellence without Ego.
  </strong>
  We bring expertise and commitment to creating the best customer experience, from sales to deployment and service, just as we apply deep technical rigor to building and delivering world-class products. We strive for excellence and behave as leaders with the humility to acknowledge our challenges, both collectively and as individual contributors.
  <br/>
  <br/>
  <strong>
   Proactive Collaboration.
  </strong>
  The integration and cross-disciplinary nature of Mainspring&rsquo;s business requires intentionally seeking out others who bring different skills, perspectives, and priorities. Our culture of inclusion and respect extends beyond our team to interactions with our partners and customers.
  <br/>
  <br/>
  More information can be found at
  <span>
   www.mainspringenergy.com
  </span>
 </p>
 <p>
  <br/>
 </p>
 Director of Mechanical Engineering
 <br/>
 <p>
  We are seeking a Director of Mechanical Engineering to lead a substantial portion of the team scaling the Linear Generator &amp;mdash; a first-of-kind distributed power platform that converts a low-temperature, flameless reaction directly into electricity using high-frequency linear motion instead of rotating machinery. The system integrates reciprocating pressure-driven assemblies, air-spring return chambers, precision alignment systems, and linear electromagnetic machines within a modular 250 kW-class packaged unit. It operates under cyclic loads, tight sealing constraints, thermal gradients, structural dynamics, and grid-interactive performance requirements typical of commercial power generation equipment.
 </p>
 <br/>
 <p>
  Reporting to the VP of Mechanical Engineering, this role is being created to expand leadership capacity, elevate risk visibility, and enable disciplined scaling of a growing hardware portfolio.
 </p>
 <br/>
 <p>
  You will own ~40-50% of the mechanical organization&rsquo;s active projects and lead ~25 direct and indirect reports, with scope expected to grow. Your teams will oversee multiple core subsystems that are tightly coupled and reliability-critical.
 </p>
 <br/>
 <p>
  Success requires both deep mechanical intuition and strong organizational leadership. You will strengthen technical rigor, improve prioritization across 50+ active efforts, and build execution systems that allow the organization to scale without sacrificing engineering excellence.
 </p>
 <p>
  <p>
   <br/>
  </p>
  <strong>
   Core Responsibilities
  </strong>
  <ul>
   <br/>
   <li>
    Leadership of ~25 engineers (direct and indirect), including managers
   </li>
   <br/>
   <li>
    40-50% of the mechanical project portfolio
   </li>
   <br/>
   <li>
    Accountability for multiple core subsystems
   </li>
   <br/>
   <li>
    Early identification and mitigation of subsystem and program-level risks
   </li>
   <br/>
   <li>
    Strong engineering review discipline (FMEA, DVP&amp;R, tolerance analysis, ECO governance)
   </li>
   <br/>
   <li>
    Partnership with Manufacturing and Supplier Quality to support at-scale production
   </li>
   <br/>
   <li>
    Development of future engineering leaders
   </li>
   <br/>
  </ul>
  <p>
   <br/>
  </p>
  <strong>
   Qualifications
  </strong>
  <ul>
   <br/>
   <li>
    18+ years delivering complex industrial or energy hardware
   </li>
   <br/>
   <li>
    Experience in high-volume, at-scale environments
   </li>
   <br/>
   <li>
    Leadership of 15-30+ engineers (direct + indirect)
   </li>
   <br/>
   <li>
    Strong judgment around technical and program risk
   </li>
   <br/>
   <li>
    Ability to balance architecture evolution with production realities
   </li>
   <br/>
   <li>
    Management experience required; Director title not mandatory
   </li>
   <br/>
   <li>
    Senior-level design credibility to lead experienced engineers
   </li>
   <br/>
  </ul>
 </p>
 <p>
  <br/>
 </p>
 <br/>
 <p>
  Does your experience not meet all of our posted requirements? Studies have shown that some people are less likely to apply to positions unless they meet every listed requirement. At Mainspring, we are committed to building a diverse, inclusive, flexible, and collaborative environment, so if you want to help us transition the world to clean and affordable electricity, and don&rsquo;t meet all posted requirements for a particular role, we&rsquo;d still love to hear from you. Mainspring can sometimes be flexible enough to shift responsibilities for the right person, or otherwise identify open or upcoming roles that may better fit your professional background.
 </p>
 <br/>
 <p>
  In more traditional words, Mainspring Energy, Inc is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
 </p>
 <br/>
 <p>
  This compensation and benefits information is based on Mainspring Energy's estimate as of the date of publication and may be modified in the future. We generally do not negotiate on salary once we have made an offer. The level of pay within the range will depend on a variety of job-related factors that may include location, relevant prior experience and/or education, or particular skills and expertise. New hires joining the company tend to be paid within the starting base pay range noted above, with opportunities to increase pay over time based on development of additional skills, competencies, and company-specific knowledge.
 </p>
 <br/>
 <p>
  We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 </p>
 <br/>
 <br/>
 <p>
  <span>
   This position is
  </span>
  <strong>
   <span>
    onsite
   </span>
  </strong>
  <span>
   at our
  </span>
  <strong>
   <span>
    Menlo Park HQ
   </span>
  </strong>
  <span>
   . The salary will be adjusted to reflect local market conditions based on employee location as well as the experience of the employee. Along with the base salary, Mainspring offers pre-IPO stock options + benefits.
  </span>
 </p>
</div>


Director of Mechanical Engineering

Thea Energy

<div>
 <strong>
  About Thea Energy:
  <br/>
 </strong>
 Thea Energy is leveraging recent breakthroughs in stellarator physics and engineering to create a faster and simpler approach to commercializing fusion energy. The company is reinventing the stellarator using computer-controlled arrays of planar coils thereby replacing the intricate, complex modular magnets required in all other stellarator architectures. Thea Energy is on a mission to create a limitless source of zero emission energy for a sustainable future.
 <br/>
 <br/>
 <strong>
  Position Overview:
  <br/>
 </strong>
 Thea Energy is looking for an experienced, highly motivated Director - Mechanical Engineering to join its rapidly growing team. You will have ownership of the mechanical design and development of primary and secondary components and subsystems in the development of Thea Energy&rsquo;s integrated stellarator fusion systems. You will be responsible for structural and thermomechanical design, manufacturability, development, and commissioning of these components.
 <br/>
 <br/>
 You will drive requirements definition, design trades, and integration across disciplines. You will build and lead an integrated team drawing from disciplines including mechanical design, structural and stress analysis, thermal/fluids analysis, materials engineering, manufacturing and fabrication engineering, nuclear engineering, and vacuum systems engineering.
 <br/>
 <br/>
 The Thea Energy team is comprised of driven, creative, and fun individuals passionate about solving complex problems.
 <br/>
 <br/>
 <strong>
  Key Responsibility Areas:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own the technical baseline for primary and secondary mechanical fusion systems, including requirements, design, development, analysis, verification, though manufacturing, commissioning, and operation
  </li>
  <li>
   Drive system-level trades across relevant performance domains (e.g. thermal, structural, electromagnetic, nuclear, vacuum, cryogenic)
  </li>
  <li>
   Maintain accountability for the key performance metrics that define system success
  </li>
  <li>
   Define and enforce interface controls
  </li>
  <li>
   Work with core system-level development teams to define requirements
  </li>
  <li>
   Lead system design and development, addressing the complex 3D non-axisymmetric geometry unique to stellarators
  </li>
  <li>
   Drive disciplined design trades balancing performance, manufacturability, and schedule
  </li>
  <li>
   Own the analysis campaigns required to demonstrate system feasibility and adequate margin under all operating conditions (normal operation, off-normal events, transients)
  </li>
  <li>
   Partner with manufacturing and fabrication engineering to ensure all components can be built, inspected, and assembled within realistic tolerances
  </li>
  <li>
   Address stellarator-specific fabrication challenges driven by non-axisymmetric geometry and tight tolerance requirements
  </li>
  <li>
   Own the assembly sequence and integration plan for systems within the overall machine build
  </li>
  <li>
   Serve as the system-level integrator for system interfaces
  </li>
  <li>
   Work with Systems Engineering &amp; Configuration Management to define and maintain interface control documents, requirements flow down, and configuration baselines
  </li>
  <li>
   Coordinate across engineering tools to establish CAD/CAE/PLM workflows and simulation infrastructure
  </li>
  <li>
   Make scope and schedule trade-offs, escalating risks and decision points with clear technical rationale
  </li>
  <li>
   Build, lead, and develop the integrated engineering team, spanning multiple disciplines
  </li>
  <li>
   Define work packages, priorities, and deliverables across the team
  </li>
  <li>
   Maintain technical risk registers and drive mitigation plans to closure
  </li>
  <li>
   Build and maintain a technically rigorous team culture, setting expectations for analysis quality, design rigor, and documentation standards
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Ideal Experience &amp; Skillsets:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   15+ years of experience in mechanical engineering, nuclear engineering, or a closely related field, with significant time spent on large-scale, high-performance hardware systems
  </li>
  <li>
   Deep technical knowledge of at least two of the following: structural analysis, thermal-hydraulic analysis, vacuum system design, cryogenic engineering, nuclear engineering, high-heat-flux component design, manufacturing engineering
  </li>
  <li>
   Demonstrated experience managing complex, multi-disciplinary hardware development programs from concept through fabrication and test
  </li>
  <li>
   Strong understanding of materials behavior and manufacturing processes for demanding mechanical systems
  </li>
  <li>
   Proficiency with engineering tools: CAD (NX preferred), FEA (ANSYS preferred), and PLM systems
  </li>
  <li>
   Bias toward ownership: you take accountability for outcomes, not just activities
  </li>
  <li>
   Ability to make system-level decisions under uncertainty and defend them with engineering rationale
  </li>
  <li>
   Effective at leading integrated, multi-disciplinary teams through clarity of scope and technical credibility
  </li>
  <li>
   Comfort with ambiguity and pace of a startup building first-of-a-kind hardware
  </li>
  <li>
   Strong written and verbal communication: you can present system status, risks, and trades to executives and to the engineering team with equal effectiveness
  </li>
  <li>
   Track record of building and leading high-performing technical teams
  </li>
  <li>
   Exceptional work ethic and a bias toward action
  </li>
  <li>
   Innate desire to learn, innovate, and challenge assumptions, including your own
  </li>
  <li>
   At least a bachelor&rsquo;s degree in mechanical engineering, aerospace engineering, physics, or related fields
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Company Benefits:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Salary range $135,000-$235,000
  </li>
  <li>
   Comprehensive health benefits (e.g. medical/dental/vision)
  </li>
  <li>
   Employee equity stock options
  </li>
  <li>
   20 days PTO
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 It&rsquo;s not necessary to meet all of the skillsets outlined above. Please feel free to send us a note and tell us why you would still be a great fit for this role or Thea Energy.
 <br/>
 <br/>
 <strong>
  Diversity and Inclusion:
  <br/>
 </strong>
 Thea Energy is an equal opportunity employer committed to creating a company of diverse backgrounds. By creating a diverse environment, we will bring new ideas and approaches to solving some of the world&rsquo;s hardest (and most important) problems. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, family or marital status, age, disability, veteran&rsquo;s status, or other characteristic protected by applicable laws and regulations.
 <br/>
 <br/>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>


Director - Mechanical Engineering

Core States Group

<div>
 At Core States Group, the work you do matters to the clients we serve, the communities we support, and the teams who rely on one another to deliver with excellence. Our Cause is powerful: to create a world where all environments improve everyday life.
 <br/>
 <br/>
 <strong>
  Why Professionals Choose Core States Group
  <br/>
  <br/>
 </strong>
 <strong>
  Here&rsquo;s What You Can Expect
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   VALUES-DRIVEN CULTURE &ndash; A workplace rooted in Integrity, Service, Inclusion, Excellence, and Innovation. Our Core Values guide how we work, how we treat each other, and how we show up for our clients every day.
  </li>
  <li>
   COMPENSATION &ndash; Competitive wages and bonus programs, including professional licensure bonuses.
  </li>
  <li>
   RETIREMENT &ndash; A strong 401(k) match, with immediate vesting, to help you invest in your future and build your retirement savings with confidence.
  </li>
  <li>
   HEALTHCARE &ndash; Competitive health benefits including HSA with employer contribution, life insurance options, and supplemental coverage options, giving you the flexibility to select the coverage that best fits your needs and lifestyle.
  </li>
  <li>
   VACATION &ndash; Generous PTO to help you recharge, relax, and maintain a healthy work-life balance.
  </li>
  <li>
   PERKS &ndash; Team wellness challenges, free virtual gym app, wholesale club membership reimbursement, employee recognition programs, paid parental leave and much more!
  </li>
  <li>
   FLEXIBLE WORK ENVIRONMENT &ndash; A flexible work environment that empowers you to do your best work, whether you&rsquo;re in the office, working remotely, or blending both to support your responsibilities.
  </li>
  <li>
   TUITION REIMBURSEMENT &ndash; support your growth with tuition reimbursement to help advance your education and professional development.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Summary Of Position
  <br/>
  <br/>
 </strong>
 As the
 <strong>
  Director of Mechanical Engineering
 </strong>
 supporting our Architecture and Engineering business unit, you are responsible for leading, coordinating and overseeing all activities, projects and personnel within the mechanical engineering discipline. This role also focuses on business development strategies, sales forecasting, and the financial and operational management for Core States Group&rsquo;s mechanical engineering team.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Lead the Mechanical Engineering consulting process, identifying the primary point of contact for clients, ensuring strong relationships, effective communication, and the delivery of exceptional service to clients.
  </li>
  <li>
   Participate in business development efforts, including attending marketing functions, industry events, and cross marketing with other offices.
  </li>
  <li>
   Oversee initial program investigations to assess feasibility and requirements.
  </li>
  <li>
   Prepare and negotiate proposals and contracts with clients and sub-consultants.
  </li>
  <li>
   Manage and provide leadership to Senior Program Managers and Program Managers. Ensure project timelines are met and effectively communicated back to clients.
  </li>
  <li>
   Analyze data to support decision-making and implement best practices aligned with key performance indicators and company goals.
  </li>
  <li>
   Mentor, develop, and support staff, fostering professional growth and team performance.
  </li>
  <li>
   Other duties as required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 We&rsquo;re looking for talented professionals who are eager to grow their skills and contribute to high-quality, meaningful work. If you&rsquo;re driven, collaborative, and ready to take the next step in your career, we want to hear from you. The following qualifications will help you succeed in this role:
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Mechanical Engineering required
  </li>
  <li>
   Licenses: P.E. required
  </li>
  <li>
   15+ years of mechanical engineering project and/or program management experience within the A/E/C environment, preferably with commercial programs such as retail or restaurants
  </li>
  <li>
   8+ years of supervisory experience
  </li>
  <li>
   MS Office required, familiar with AutoCAD and Revit a plus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Location
  <br/>
  <br/>
 </strong>
 This role can either be a hybrid position based out of any Core States Group office or a remote position so long as you are near a major airport. The expected travel is up to 35% of the time, both locally and nationally to meet with the team and clients.
 <br/>
 <br/>
 <strong>
  Company Overview
  <br/>
  <br/>
 </strong>
 Core States Group designs, builds, and manages programs and projects across North America and has been recognized on top lists throughout the architecture, engineering, and construction (A/E/C) industry. Established in 1999, we offer integrated solutions with seamless continuity, and many of the world&rsquo;s most notable brands count on us to deliver speed to market, cost certainty, and compelling design.
 <br/>
 <br/>
 With 24 offices across the United States and Canada, Core States Group is an industry powerhouse that drives innovation and improves everyday life for countless people across several markets, including Convenience, Distributed Generation, Financial, Grocery, Housing, Industrial, Restaurants, Retail, Semiconductor, Tribal, Zero-Emission Vehicle (ZEV) Infrastructure, and more. Visit us at www.core-states.com .
 <br/>
 <br/>
 <strong>
  A Note to Candidates
  <br/>
  <br/>
 </strong>
 Please do not be concerned if you do not meet every requirement. At Core States Group, we are dedicated to building a diverse and inclusive workplace, so if you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
 <br/>
 <br/>
 This position will remain open until it is filled.
</div>


<div><div><b>Manager for Mechanical Department at Novo Nordisk Engineering</b></div><div>
If you thrive in leading and developing skilled engineers, bring strong mechanical expertise, and are motivated by solving complex challenges, then you would fit perfectly with us.<br>
</div><div><b>
Who we are</b></div>
<div>We are a leading pharma engineering company shaping the future of API pharma engineering globally. Leveraging the expertise of 2,000+ employees across Denmark, India, and the US, we design, build and optimise pharmaceutical manufacturing facilities that are essential to the health and well-being of patients everywhere.</div>
<p>
Our success is driven by passion, innovation, and collaboration &mdash; with our customers and across our teams and disciplines. If you share our dedication to a noble cause and our passion for API pharma engineering, then NNE is the place for you.</p>
<div></div>
<div><b>About the role</b></div>
<div>We&rsquo;re looking for a Manager to our Mechanical department in Kalundborg. Here, we have 25 committed engineers for you to guide, building the world&rsquo;s largest pharmaceutical facilities.<br>
<br>
Your team is specialized within mechanical engineering, specification, tender preparation, supervision and test of process equipment and components. In this position you&rsquo;ll bring your solid knowledge within the mechanical into play, every day. And you take pride in supporting the team while keeping focus on resolving problems to the benefit of all stakeholders.</div>
<div></div>
<div><div><div><div><b>Location</b></div> <div>Denmark - Kalundborg</div>
</div><br>
<div><div><b>Experience</b></div> <div>Minimum 5 Years</div>
</div><br>
<div><div><b>Department</b></div> <div>Mechanical</div>
</div><br>
</div></div><div></div><div><b>How you might spend your days</b></div>
<div>As Manager to our Mechanical department, you&rsquo;ll:</div>
<ul><li>Be responsible for the daily management of appr. 25 employees</li><li>
Have close cooperation with our projects in relation to resource demand</li><li>
Support the good collaboration with our colleagues in Bangalore, India</li><li>
Work in close partnership with the Management Team in Mechanical</li><li>
Support the competence development of the department to reflect market and technology development.</li></ul>
<div></div><div><b>Who you are</b></div>
<div>We care about who you are as a person. In the end, how you work, and your energy is what impacts the results we achieve as a team. As a person, you are:</div><ul><li>
A strong interpersonal skills, with the ability to bring people together around a common purpose, combined with a focus on people development</li><li>
Result-oriented with a well-structured work approach, personal willpower, and a holistic view across disciplines</li><li>
A strong professional capabilities, including hands-on experience, deep expertise within your discipline, and solid knowledge of the construction phase</li><li>
A profound customer understanding and the ability to build and maintain strong professional networks</li><li>
A high level of proficiency in spoken and written Danish and English</li></ul>
<div></div>
<div><b>What you bring to the role</b></div>
<div>In all positions, there are some things that are preferred, and others, a bonus. If you do not meet all the qualifications listed below, you are welcome to offer alternative experience that you think would be valuable in this role:</div><ul><li>
You have a degree in engineering within mechanical, chemistry-/production engineering, Marine Engineer or similar.</li><li>
A minimum of 5 years&rsquo; experience in people management e.g., as team leader, line manager or project manager</li><li>
Proven experience within a pharmaceutical, food or engineering consultancy.</li><li>
Knowledge of regulatory requirements (GMP and GEP).</li></ul>
<div></div>
<div></div><div><b>Why choose NNE?</b></div>
<div>NNE is short for Novo Nordisk Engineering. And for all of us who work here, NNE means so much more.</div>
<p>
At NNE, you become part of a vibrant, project-based environment shaped by close collaboration and strong professional communities. We are, at our core, a people business and, as such, committed to continuously developing our people and the way we work together.<br>
<br>
We do not expect you to know it all from day one, and we truly believe a great start makes a real difference. We therefore welcome new colleagues with our award-nominated onboarding programme, supported by a range of in-house talent and development initiatives designed to support your long-term growth.</p>
<div></div>
<div><b>You can read more about the benefits we offer </b><b>here</b><b>.</b></div><br>
<p></p>
<p><b>
Did we spark your curiosity? If you&rsquo;re ready to join our passion, let&rsquo;s hear from you.</b></p>
<div></div>
<div><b>Deadline of application is </b><b>30th April 2026</b><b>
</b></div><div>Questions before applying? Send us a quick text to arrange a convenient time to chat. Contact Director Jan Rasmussen on +45 30 79 03 57.</div>
<div></div>
<div><b>Please note:</b></div>
<ul><li>We only accept applications submitted through our online recruitment system</li>
<li>You do not need to attach a cover letter, but please include a few sentences about why you are applying in your resume or CV</li>
<li>We invite to interviews on a running basis.</li>
</ul><div><b>Fair hiring</b></div>
<div>At NNE, we are committed to an inclusive recruitment process and equal opportunities for all job applicants. To maintain fairness, we request that you refrain from including a personal photo in your CV.</div>
<div></div>
<div><b>Still searching for the right opportunity?</b></div>
<div>If this position isn&rsquo;t quite what you're looking for, but you know someone who would excel in this role, please share this job post. And don&rsquo;t forget to explore our other exciting opportunities &mdash; your future role at NNE might be just around the corner! Visit our Career Site</div></div><p></p>

Manager for Mechanical Department at Novo Nordisk Engineering

University of Illinois

<div><div><div><div><p><b>Office Manager</b></p><p><b>
Department of Mechanical Science and Engineering</b></p><p><b>
The Grainger College of Engineering</b></p><p><b>
University of Illinois Urbana-Champaign</b></p><p></p><p><br>
The Department of Mechanical Science and Engineering in The Grainger College of Engineering seeks applicants for the Office Manager position, in the Air Conditioning and Refrigeration Center (ACRC). ACRC was founded in 1988. This longest-running center in MechSE, along with 30 sponsoring companies, is developing a new generation of energy-efficient and reliable equipment for using environmentally safe refrigerants. ACRC carries on the department&rsquo;s historic leadership in air conditioning and refrigeration.</p><p></p><p>
The primary function of this position is to provide administrative support for the Air Conditioning and Refrigeration Center (ACRC), to include the teaching, research, public service, and stakeholder activities for the Center.</p><p></p><p><b>
Duties and Responsibilities:</b></p><p></p><p><b>
Administration</b></p><ul><li>Act as first point of contact for the center.</li><li>Promote and foster positive interactions between center directors, alumni, industry partners, and other stakeholders.</li><li>Facilitate meetings and hospitality between center directors and alumni or industry partners.</li><li>Oversee and execute all hospitality for development activities including attend to special needs, catering, room reservations, hotel reservations of individual alumni, industry partners, or other stakeholders.</li><li>Assist in maintaining the financial records for the center, monitoring appropriations, income, and expenditures. Track allocation of center staff and students with respect to the various research projects, including space, equipment, and funding allocations for research projects.</li><li>Invoice affiliates as required for their membership renewals, track payments by affiliates, and alert Director(s) to emerging financial problems related to income and expenditures.</li><li>Initiate and maintain regular contact, per the center&rsquo;s calendar, (and as requested by the Director[s])), to ensure timely submission and dissemination of project proposals, updates, and other meeting materials, including memoranda to faculty, students, and members on these topics.</li><li>Identify, prepare, and monitor confidential and other center-related documents and advise the Director(s) on changes that might necessitate action.</li><li>Provide logistical support for technology transfer and/or outreach events</li></ul><p></p><p><b>
Communications</b></p><ul><li>Work with Director(s) to develop administrative content for web site and social media, and coordinate development with MechSE communication.</li><li>Manage creation and distribution of center related printed materials, including annual research reports and letters.</li><li>Supervise creation of event fliers and coordinate both content and distribution with MechSE communications.</li></ul><p><b>
Events and Meetings</b></p><ul><li>Promote and foster positive interaction between advisory board and center director and maintain board roster.</li><li>Coordinate scheduling of board meetings with center director, MechSE communications and facilities.</li><li>Develop and distribute board meeting agendas and read-ahead material.</li><li>Serve as the event POC, communicating with board members and managing reservations for hotel rooms, meeting rooms, and catering (event attendance may include work outside of the standard schedule).</li><li>Manage logistics for ACRC-invited guest speakers, including supporting hospitality, meetings with faculty/students, lodging, travel, and reimbursements.</li></ul><p><b>
Procurement and Travel</b></p><ul><li>Prepare travel and supplies reimbursement in Emburse for the center&rsquo;s faculty, staff and students.</li><li>Assist ACRC faculty and students with printing, copying, mailing, shipping, and placing orders for office and research supplies. This includes iBUY and p-card purchases.</li><li>Obtain prices and initiate procurement with vendors for any necessary expenditures related to Center activities, working with the department business office as necessary to ensure compliance with university procurement processes and policies.</li></ul><ul><li>
 Other duties as assigned to further the mission of the center.</li></ul><p></p><p><b>
Minimum Qualifications:</b></p><p><b>
</b> High school diploma or equivalent.</p><p>
 Two (2) years (24 months) of work experience comparable to the third level of this series.</p><p></p><p><b>
Knowledge, Skills and Abilities:</b></p><p><b>
 </b>Ability to assist customers with kindness, patience and professionalism.</p><p>
 Knowledge of engineering and mathematical notations and format for technical manuscript preparation, including knowledge of the Greek alphabet and mathematical skills.</p><p>
 Ability to decipher, organize, and type complex material, including mathematical equations.</p><p>
Extensive knowledge of general office practices and procedures to include spelling, grammar, punctuation, sentence ad paragraph structure and formatting.</p><p>
Knowledge of University procedures, objectives and goals.</p><p>
Ability to organize and manage multiple activities involving people, programs and resources.</p><p>
Ability to provide front-line customer service and communicate respectfully and effectively with individuals from a wide range of cultural backgrounds and perspectives.</p><p>
Proficiency with Microsoft Office Suite, Emburse, iBuy, p/t-card policies and procedures and the purchasing applications.</p><ul><li> <b>APPOINTMENT INFORMATION</b></li></ul><p></p><p><br>
This is a full-time Civil Service Office Manager position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date.</p><p>
 This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the Office Manager<b> </b>classification is $46,975.50 ($24.09/hour).</p><p>
Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University&rsquo;s Workplace Flexibility policy</p><p>
 This position is not eligible for any type of sponsorship for work authorization.</p><p>
 <b>APPLICATION PROCEDURES AND DEADLINE INFORMATION</b></p><p>
Applications must be received by 6:00 pm (CST) on Friday, March 27, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. To be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Hannah Dorsey and hdorsey@illinois.edu. For questions regarding the application process, please contact 217-333-2137.</p><p>
At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; <b>every staff member helps shape what&rsquo;s next</b>. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p>
<p>
Champaign-Urbana</p>
<p><i>
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</i></p>
<p>
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p>
<div></div>
<p>The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.</p>
<p>
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.</p>
<div></div>
<p><b>Requisition ID</b>: 1035376<br>
<b>Job Category</b>: Administrative Support<br>
<b>Apply at:</b> https://jobs.illinois.edu</p></div></div></div></div><div></div>

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