medical administrative assistant

Al Qadi Medical Center

✅ Qualifications:* Male applicant* With experience in administrative work* Preferably with medical center/clinic experience* Knowledgeable in purchasing and inventory coordination* Good communication and organizational skills* Can work under pressure and multitask* Computer literate (MS Office, email, documentation)✅ Job Responsibilities:* Assist in daily administrative operations* Handle purchasing of medical and office supplies* Coordinate with suppliers and monitor inventory* Prepare reports, documents, and records* Support front desk and clinic operations when neededWork Location: In person

Male Medical Administrative Assistant

Natural Balance Wellness Medical Center

Join Our Integrative Medical Team in Ann Arbor!Our Integrative Medical Center in Ann Arbor is looking to add an exceptional new team member to our already amazing team!Important: While this position is primarily administrative, applicants must have experience in both phlebotomy and medical assisting.Compensation &amp; Growth Opportunities<ul><li>Starting pay: $18/hour during training</li><li>Increased to $23/hour after successful completion of training</li><li>Opportunity to earn $26/hour within six months, based on performance</li><li>Additional performance-based bonuses available, allowing earnings to exceed $26/hour</li><li>End-of-year performance bonus opportunities</li></ul>About Natural BalanceAt Natural Balance, our passion is helping people who continue to struggle with unresolved health concerns, as well as those seeking the highest level of preventive and wellness-focused care. We focus on identifying and addressing the root causes of illness rather than simply managing symptoms.We are a low-volume clinic that provides highly personalized care. Our team enjoys a supportive, family-like atmosphere, and our patients are treated as an extension of that family.Learn more about us at www.nbwellness.com.Our clinic is conveniently located near Briarwood Mall in Ann Arbor.Clinic hours are:<ul><li>Tuesday&ndash;Thursday: 9:00 AM &ndash; 4:00 PM</li><li>Friday: 9:00 AM &ndash; 2:00 PM</li><li>Closed weekends</li><li>Closed Mondays</li></ul>Benefits<ul><li>Generous PTO accrual: 1 hour of PTO for every 15 hours worked</li><li>Employee discounts on supplements</li><li>Performance-based year-end bonus</li><li>Supportive family environment</li><li>Opportunities for professional growth and advancement</li></ul>Your duties will include:<ul><li>Managing administrative processes and office workflows</li><li>Assisting with patient concerns and resolving issues</li><li>Performing blood draws, processing specimens, and preparing samples for laboratory shipment (approximately 4 blood draws per week)</li><li>Conducting diagnostic testing for new patients (training provided)</li><li>Tracking and organizing pending laboratory results</li><li>Checking patients in and out</li><li>Managing daily schedules and appointments</li><li>Answering and directing phone calls</li><li>Updating and maintaining medical charts for providers</li><li>Responding to patient emails</li><li>Filing, scanning, and maintaining records</li><li>Supporting team members as needed to ensure smooth clinic operations</li></ul>The ideal candidate will have:<ul><li>A kind, compassionate, and professional demeanor</li><li>Excellent customer service skills</li><li>Strong work ethic and reliability</li><li>Outstanding interpersonal and communication abilities</li><li>A positive, self-motivated, &quot;can-do&quot; attitude</li><li>Excellent attention to detail</li><li>High school diploma or GED</li><li>Medical Assistant certification and/or equivalent work experience</li><li>Professional appearance</li><li>Consistent punctuality and dependability</li></ul>Required Experience<ul><li>Phlebotomy: Minimum 1 year</li><li>Medical office experience: Minimum 1 year</li><li>Medical Assistant experience: Minimum 1 year preferred</li></ul>Application RequirementsTo ensure reliability and punctuality, applicants should live within approximately 35 minutes of our clinic.When applying, please include:<ul><li>Current resume</li><li>Professional references</li></ul>Compensation will be determined based on experience, qualifications, and performance.If you're looking for a rewarding opportunity with a supportive team, meaningful patient relationships, and a space for growth, we'd love to hear from you!Pay: $23.00 - $28.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>It is important that you live no more than 35 min away from our clinic, as reliability to be on time is very important. How far do you live?</li></ul>Experience:<ul><li>Phlebotomy: 1 year (Required)</li><li>Medical Administrative Support: 1 year (Required)</li><li>Medical Assistant: 1 year (Preferred)</li></ul>Work Location: In person

Lead Medical-Administrative Assistant/Phlebotomist

Alliance Specialty Partners

Job Overview We are seeking a dynamic and detail-oriented Medical Administrative Assistant with billing and marketing experience to join our healthcare team. In this vital role, you will serve as the first point of contact for patients, ensuring smooth administrative operations while managing billing processes and supporting marketing initiatives. Your energetic approach will help foster a welcoming environment, streamline office workflows, and promote the growth of our practice through effective marketing strategies. This paid position offers an exciting opportunity to develop your skills in a fast-paced medical setting while making a meaningful difference in patient care.Duties<ul><li>Greet patients warmly, schedule appointments, and manage patient check-in/check-out procedures with enthusiasm and professionalism </li><li>Handle all aspects of medical billing, including coding, submitting claims, following up on unpaid claims, and ensuring accurate record-keeping </li><li>Maintain and update patient records in compliance with privacy regulations and practice policies </li><li>Assist with marketing efforts by creating promotional materials, managing social media accounts, and engaging with community outreach activities </li><li>Coordinate communication between patients, providers, insurance companies, and vendors to ensure seamless information flow </li><li>Manage incoming calls, respond to inquiries promptly, and direct messages appropriately to support efficient office operations </li><li>Support administrative tasks such as inventory management, faxing, scanning documents, and preparing reports to keep the office running smoothly</li></ul>Skills<ul><li>Proven experience as a Medical Administrative Assistant with a strong understanding of medical billing procedures and coding systems (such as CPT and ICD codes) </li><li>Excellent organizational skills with the ability to multitask efficiently in a busy healthcare environment </li><li>Strong communication skills&mdash;both verbal and written&mdash;to effectively interact with patients, staff, and external partners </li><li>Familiarity with electronic health records (EHR) systems and billing software to ensure accurate data entry and claim processing </li><li>Creative mindset for marketing activities including content creation, social media management, and community engagement strategies </li><li>Ability to prioritize tasks proactively while maintaining attention to detail under pressure </li><li>Positive attitude with a passion for providing exceptional patient service and supporting team success</li></ul>Join us in this rewarding role where your energy fuels our mission to deliver outstanding healthcare experiences!Pay: $21.28 - $25.24 per hourWork Location: In person

Medical Administrative Assistant/ billing and marketing experience

Grover Aesthetics

Administrative Assistant / Patient ConciergePosted by Recruiter Grover AestheticsAbout UsLocated in beautiful Newport Beach, Grover Aesthetics is a premier aesthetic surgery and medspa practice led by board-certified plastic surgeon Dr. Sanjay Grover. Our clinic offers high-quality aesthetic procedures and spa services in a luxurious, patient-centered environment.Position OverviewWe&rsquo;re seeking a detail-oriented, professional Administrative Assistant / Front Office Coordinator to be the welcoming face and organizational hub of our practice. The ideal candidate is tech-savvy, highly organized, and excels at multitasking to support both our clinical and administrative workflows.Key Responsibilities- Greet and check in patients, ensuring a warm, professional first impression- Manage appointment scheduling, confirmations, rescheduling, and cancellations- Answer, screen, and direct incoming calls and emails efficiently- Data entry: update electronic medical records, complete intake forms, maintain patient charts- Process patient payments and assist with invoicing- Maintain a neat and inviting front-desk and waiting area- Support front and back office administrative tasks, such as filing, scanning, photocopying, and inventorymanagementQualifications- Prefer a college graduate with strong academic performance- Minimum 1&ndash;2 years of administrative or front desk experience, ideally in medical, aesthetics, or luxury servicesettings- Computer literate with fast typing skills; proficiency in Microsoft Word, Excel, EMR systems, and modernscheduling platforms- Excellent verbal and written communication, impeccable attention to detail, and strong time-management skills- Friendly, polished, and able to thrive under pressure in a fast-paced environment- Familiarity with HIPAA and professional confidentiality standardsCompensation &amp; Benefits- Hourly rate: $18&ndash;$23/hour, based on credentials and experience- Full-time schedule: Monday through Friday, 8:00 am&ndash;5:30 pm- Paid time off, holidays, and opportunities for professional development- Employee discounts on aesthetic and spa servicesWhy Join Grover Aesthetics?- Work in a high-end, supportive clinical environment- Collaborate with a passionate team committed to exceptional patient care- Gain experience in the rapidly growing aesthetics and medspa industryJob Type: Full-timePay: $18.00 - $23.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Newport Beach, CA 92660 (Required)</li></ul>Ability to Relocate:<ul><li>Newport Beach, CA 92660: Relocate before starting work (Required)</li></ul>Work Location: In person

Administrative Assistant/Receptionist

Glow Healthcare Solutions Inc

Job Summary We are seeking a detail-oriented and organized Medical Office Assistant to join our healthcare team. The ideal candidate will provide essential administrative support within a busy medical practice, ensuring smooth operations at the front desk. This role involves managing patient interactions, handling medical documentation, and supporting clinical staff with various office functions. A TMHP STAR + PLUS program knowledge including EVV and billing is essential.Responsibilitiesk<ul><li>Assist with patient intake procedures, EVV system maintenance and billing.</li><li>Maintain patient files and electronic health records (EHR systems) in compliance with HIPAA regulations</li><li>Manage multi-line phone systems, answer patient inquiries with excellent phone etiquette, and provide exceptional customer service</li><li>Support clinical staff with administrative tasks such as filing, faxing, and data entry using Microsoft Office tools like Word and Excel</li><li>Ensure compliance with health information management standards and assist in care plan documentation when necessary</li><li>Perform office management duties including appointment reminders, follow-up scheduling, and general clerical support</li></ul>Experience<ul><li>Knowledge of medical billing, Medicaid and private insurance companies</li><li>Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel), typing (including 10-key typing), and familiarity with office management software.</li><li>Excellent organizational skills with attention to detail in documentation review and health information management</li><li>Exceptional patient service skills combined with professional phone etiquette and clerical experience in a healthcare setting</li></ul>This position offers an opportunity to work within a dynamic healthcare environment where your administrative expertise will directly contribute to quality patient care. The ideal candidate will be committed to maintaining confidentiality while providing outstanding support to both patients and clinical staff.Job Type: Full-timePay: From $16.00 per hourBenefits:<ul><li>401(k)</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Work Location: In person

Medical Office Assistant

Winning Assistants

<div>Job Title: Bilingual Medical Virtual Assistant (Spanish - English)
Position Type: Full-time
Work Hours: 8:00 AM to 4:30 PM Pacific Daylight Time (30-minute Lunch Break)
Work Days: Monday to Friday
Salary: $6 &ndash; $8 per hour (depending on experience)
Job Code: T-POR 2
Workplace: Remote
Preferred Candidate Location: Philippines, Venezuela, Colombia, Nicaragua, Argentina, Mexico
About Our Client
Our client is seeking a highly organized, detail-oriented, and proactive Bilingual Medical Virtual Assistant (Spanish-English) to support front desk operations, scheduling coordination, and medical administrative workflows for a fast-paced clinical practice serving children and adults on the autism spectrum.
This role is essential in creating operational stability and reducing scheduling and communication errors within the practice. The ideal candidate is someone who thrives in structured environments, communicates clearly and consistently, and can confidently manage multiple administrative responsibilities while following detailed operational procedures.
As the Bilingual Medical Virtual Assistant, you will handle incoming and outgoing calls in both English and Spanish, manage appointment scheduling, support documentation workflows, maintain patient records, and assist with billing and administrative tasks. You will be expected to independently follow a detailed 20-step SOP process, ensuring accuracy, consistency, and efficiency across daily operations.
Strong attention to detail is critical, particularly when handling clinical documentation, scheduling updates, patient coordination, and communication follow-through. The client is looking for someone who is highly dependable, process-driven, and proactive about preventing issues before they happen.
This role is ideal for someone with prior remote healthcare administrative experience who enjoys creating structure, supporting patient coordination, and contributing to a mission-driven clinical environment.
Scope of Work / ResponsibilitiesPatient Communication &amp; Front Desk Support<ul><li>
Handle all incoming and outgoing calls in both Spanish and English</li><li>
Manage email communications and client correspondence</li><li>
Provide professional and compassionate patient support</li><li>
Coordinate scheduling updates and appointment confirmations</li></ul>
Scheduling &amp; Administrative Coordination<ul><li>
Manage appointment scheduling and calendar coordination</li><li>
Execute and independently follow a detailed 20-step SOP workflow</li><li>
Support session documentation and verification processes</li><li>
Maintain accurate client data and patient records</li></ul>
Billing &amp; Operational Support<ul><li>
Assist with billing and invoicing processes</li><li>
Support insurance verification workflows when needed</li><li>
Provide general administrative and operational support</li><li>
Help maintain organized and efficient clinical workflows</li></ul>
Top 3 Priorities1. Attention to Detail &amp; Scheduling Accuracy
Maintain highly accurate scheduling, confirmations, documentation, and calendar coordination to reduce operational errors.
2. Proactive Communication
Consistently follow up, communicate updates clearly, and prevent scheduling or workflow breakdowns before they happen.
3. Accountability &amp; SOP Adherence
Reliably follow operational procedures, maintain organization, and execute workflows independently with minimal supervision. 
Requirements 
 
Required Skills and Experience<ul><li>
Minimum 1 year of experience in a remote healthcare or medical administrative role</li><li>
High proficiency in both Spanish and English (spoken and written)</li><li>
Experience handling high-volume calls in a professional healthcare setting</li><li>
Proven experience with appointment scheduling and patient coordination</li><li>
Strong attention to detail, especially with clinical documentation and scheduling workflows</li><li>
Ability to follow detailed SOPs independently with minimal supervision</li><li>
Comfortable working in a fast-paced clinical environment</li><li>
Self-directed learner with strong problem-solving ability</li><li>
Professional, organized, and dependable under pressure</li></ul>
Preferred Experience<ul><li>
Experience with insurance verification workflows</li><li>
Experience providing billing support</li><li>
Experience in behavioral health, therapy, or clinical environments</li><li>
Experience working with EHR/EMR systems</li></ul>
Systems &amp; Tools Experience
Experience with the following tools is preferred:<ul><li>
Passage Health (primary EHR)</li><li>
Microsoft systems</li><li>
RingCentral (phone system)</li></ul>
Ideal Candidate Profile
The ideal candidate is:<ul><li>
Highly organized and detail-oriented</li><li>
Proactive and communicative</li><li>
Reliable and process-driven</li><li>
Comfortable managing multiple administrative tasks simultaneously</li><li>
Calm and professional in fast-paced environments</li><li>
Able to work independently with strong accountability</li><li>
Focused on preventing errors and maintaining operational consistency</li></ul>
Basic requirements<ul><li>
Must be proficient in speaking and writing English &amp; Spanish very clearly</li><li>
Must have relevant work experience</li><li>
Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]</li><li>
Must be available for video meetings with your camera on (when needed)</li></ul>
Technical requirements<ul><li>
Device: Reliable laptop or desktop computer.</li><li>
Internet: High-speed connection (minimum 10 Mbps).</li><li>
Audio: Noise-canceling headset.</li><li>
Video: Webcam for virtual meetings.</li><li>
Workspace: Quiet, professional environment.</li></ul> 

Benefits 
<ul><li>
Dedicated HR &amp; Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.</li><li>
Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.</li><li>
HIPAA &amp; Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.</li><li>
Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.</li><li>
Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client&rsquo;s needs and schedule.</li><li>
Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.</li><li>
Access to Tools &amp; Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.</li><li>
Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.</li></ul>
These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, trainings, or allowances listed are optional contractor perks and not employee benefits.</div>

Bilingual Medical Virtual Assistant (Spanish - English)

Allina Health

<div>Location Address:
1601 Saint Francis Ave 
Suite 100 
Shakopee, MN 55379-3384 
Date Posted:
June 15, 2026
Department:
62279900 Allina Health Group Shakopee
Shift:
Day/Evening (United States of America)
Shift Length:
9 hour shift
Hours Per Week:
32
Union Contract:
Non-Union-NCT
Weekend Rotation:
None
Job Summary:
Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.
Key Position Details:
<div>**$2,000 STARTING BONUS AVAILABLE FOR ELIGIBLE EXTERNAL TALENT**
</div><div><div><div><div><div><div><div><div><div><ul><li>0.8 FTE (64 hours per two-week pay period)
</li><li>9-hour day/evening shifts
</li><li>No weekends
</li><li>Floating rotation (within 25 miles of home clinic) starts 6 months after orientation is completed, eligible for mileage reimbursement
</li></ul></div></div></div></div></div></div></div></div></div>Job Description:
Provides support to providers and the nursing staff in the delivery of timely, quality patient health care services. Some duties include assisting with rooming patients, managing patient flow, administering medication, and communication with patients.
 
 
Principle Responsibilities
<ul><li>Rooms patients, manages patient flow and obtains adequate patient medical information/data.
<ul><li>Collects and confirms pt information via interview, questionnaires, vital signs and accurately documents in EMR according to documentation standards.
</li><li>Assists patients, as necessary, to prepare for physician exam, including providing psycho-emotional support
</li><li>Assists with the collection, labeling, and processing of specimens.
</li><li>Facilitates obtaining lab/imaging results.
</li><li>Works with the electronic medical records in basket, responding to messages as delegated by RN or provider.
</li><li>May need to help cover front desk and provide backup to patient registration/scheduling.
</li></ul></li><li>Performs patient care tasks as delegated by Provider or RN
<ul><li>Performs injections.
</li><li>Assists with procedures.
</li><li>Supports patient care and reinforces patient information regarding tests, labs, procedure preparation, treatment plan, preventative or other health information.
</li><li>Coordinates results of tests, procedures etc. with provider or RN.
</li><li>May prepare refill information for provider to review and prescribe.
</li><li>May assist with patient transportation.
</li></ul></li><li>Contributes to an environment that is safe for patients, visitors, and employees.
<ul><li>Reports environmental risks or equipment malfunctions to Supervisor and via safety huddles.
</li><li>Uses equipment following policies, procedures and manufacturer directions or standards.
</li><li>Follows all policies, procedures, standard work, and proper techniques when providing patient care.
</li><li>Cleans, stocks, maintains inventory for exam, medication and supply rooms.
</li><li>Reports any acute problems and changes in patient's condition.
</li><li>Applies High reliable safety principles to all interactions.
</li></ul></li>Other duties as assigned. 
<li>
</li></ul> 
Required Qualifications
<ul><li>Must be 18 years of age with education and/or experience needed to meet required principle competencies as listed on the job description
</li><li>Candidates must have completed a Medical Assistant program or a comparable healthcare education program with a similar scope of clinical training
</li>Candidates with fewer than six (6) months of Medical Assistant experience must have completed a minimum of 160 hours of clinical externship or equivalent clinical practicum 
<li>
</li></ul> 
Preferred Qualifications
<ul><li>High school diploma or GED
</li><li>Previous Medical Assistant experience
</li>Medical Terminology 
<li>
</li></ul> 
Licenses/Certifications
<ul><li>Must meet at least ONE of the requirements below:
<ul><li>Current BLS certification from the American Heart Association
</li><li>Current BLS certification from the American Red Cross
</li><li>Allina in-house BLS training (within 30 days of hire)
</li></ul></li><li>Medical Assistant certification preferred. Acceptable certifications include:
<ul><li>Certified Medical Assistant (CMA - AAMA)
</li><li>Registered Medical Assistant (RMA - AMT)
</li><li>Certified Clinical Medical Assistant (CCMA &ndash; NHA)
</li><li>National Certified Medical Assistant (NCMA &ndash; NCCT)
</li><li>Certified Medical Administrative Assistant (CMAA - NHA) 
</li></ul></li></ul> 
Physical Demands
<ul><li>Medium Work*:
</li><li>Lifting weight up to 32 lbs. occasionally (*Allina Safe Patient Moving Policy), up to 25 lbs. frequently
</li></ul>Pay Range
Pay Range: $22.04 to $30.01 per hour
The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.
Benefit Summary
Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That&rsquo;s why we devote extraordinary resources to help you grow and thrive &mdash; not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being &mdash; mind, body, spirit and community &mdash; of you and your family members.
Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.
In addition, Allina Health offers employee resources groups (ERGs) - voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives. Allina Health also engages employees in various community involvement and volunteering events.
Benefits include:
<ul><li>Medical/Dental
</li><li>PTO/Time Away
</li><li>Retirement Savings Plans
</li><li>Life Insurance
</li><li>Short-term/Long-term Disability
</li><li>Voluntary Benefits (vision, legal, critical illness)
</li><li>Tuition Reimbursement or Continuing Medical Education as applicable
</li><li>Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
</li><li>Allina Health is a 501(c)(3) eligible employer
</li></ul>*Benefit eligibility/offerings are determined by FTE and if you are represented by a union.</div>

Medical Assistant Primary Care

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