medical administrative assistant

Equity Staffing Group

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  Equity Staffing Group is currently staffing a Medical Administrative Assistant for on-site work in Ontario, CA. This is contract work with a Fortune 500 organization. Our client serves millions of customers daily and has a reputation for bold ideas. If you enjoy working with energetic people in a collaborative environment, we want to speak with you!
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    Position:
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  Medical Administrative Assistant
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    Location:
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  Ontario, CA 91764
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    Duration:
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  7 Month contract to start, potential for extension and/or conversion to FTE
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    Rate:
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  $25.00/Hr
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    Start Date:
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  ASAP
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    Description:
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  Administrative Assistant/provider coordinator.
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  Responsible for managing reception area, provide overall administrative support of local corporate and IPA network to include network Directors, Medical Directors. Answering heavy phones, filing, ordering of supplies, password reset, coordinating daily appointments, calendar, and network meetings ( to include coordination of venues, presentations and documents. Assist with special projects and providing internal support of key functions.
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    Required Qualifications:
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  3+ Answering high volume calls and scheduling meetings and events /multi calendar events
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  2+ years of managed care or medical insurance experience
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  1+ years experience with customer service or provider support role
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  Proven oral communication skills including telephone etiquette
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  Proficiency with MS programs including Excel and Word
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  Bilingual Spanish/English would be a plus.
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    Work hours:
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  8am-5pm PST
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    Min Education
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  : High School Diploma
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Medical Administrative Assistant

<div>
 CHC is a non-profit social service agency in the Akron area whose mission is to treat, inspire, support and empower individuals and families impacted by the disease of addiction. CHC has been a critical part of Ohio&rsquo;s efforts to treat and prevent substance use disorders since 1974.
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 We are currently looking for a dedicated, friendly, detail oriented, full-time Medical Administrative Assistant. The Administrative Assistant will be the initial point of contact for patients, visitors and staff and responsibilities include general administrative and clerical duties to facilitate the efficient functioning of the facility. Will be responsible for greeting each patient and guest politely and directing them to the proper area, answering questions, answering phones, maintaining a neat and orderly front desk and waiting room and performing a variety of duties to administratively support staff utilizing several different computer programs. The Administrative Assistant will be required to collect/perform urine drug screens on a regular basis as well as scheduling medical appointments and assisting new patients with completing paperwork.
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  Minimum Requirements:
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 Certified Medical Assistant, High School Diploma or equivalent and experience in a similar position. Must have excellent customer service and people skills and the ability to work with a wide variety of personality types. Prior social service experience a plus! Must be an excellent multi-tasker with superior coordination skills, as well as the ability to work in an environment where constant interruption occurs. Self-confidence and mature work ethic is required. A willing attitude and flexibility is necessary as priorities might change abruptly. Should have strong computer skills including Microsoft Office, specifically Word and Excel.
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  Why you would love it here
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   Medical, dental and vision benefits for employees working 30+ hours weekly!
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   32 paid days off per year! (holidays, vacation, personal and sick days!)
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   Referral Bonuses!
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   403b, with company match after one year!
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   Professional licensure fee reimbursement!
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   Company Sponsored Training Opportunities &ndash; based on position
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   Employee Assistance Program (including Health Management, Family Support and Financial Advice/Assistance)!
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 CHC Addiction Services is an Equal Opportunity Employer and Provider of Services.
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 Non-smoking facility.
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Texas Performance Prosthetics & Orthotics

<p><b>Overview</b><br/><b>(PART TIME POSITION)</b> Join our dynamic healthcare team as a Medical Administrative Assistant, where your organizational skills and medical knowledge will play a vital role in delivering exceptional patient care. This energetic position offers the opportunity to support busy clinical environments, streamline administrative workflows, and ensure smooth communication between patients and healthcare providers. You will be the backbone of our outpatient and inpatient services, contributing to efficient clinic operations and positive patient experiences.</p><p><b>Responsibilities</b></p><ul><li>Manage patient intake processes, including scheduling appointments and verifying insurance information</li><li>Assist with patient check-in and check-out, basic health information</li><li>Support clinical staff by preparing exam rooms, handling medical supplies, and assisting with basic procedures such as X-ray setup or medication administration</li><li>Facilitate communication between patients and healthcare providers, including answering inquiries and providing appointment reminders</li><li>Assist with ICD coding (International Classification of Diseases) for billing and documentation purposes</li><li><b>Qualifications</b></li><li>Prior experience in a healthcare setting such as hospital, clinic, or medical-surgical environment is preferred</li><li>Knowledge of medical terminology, physiology, anatomy, and ICD coding standards</li><li>Strong organizational skills with attention to detail for managing patient records and appointment schedules</li><li>Ability to communicate effectively with diverse patient populations and healthcare teams</li></ul><p>Join us to be part of a dedicated team that values proactive support, precision in administrative tasks, and compassionate patient service. Your expertise will help create a seamless healthcare experience for every individual we serve!</p><p>Pay: $15.00 per hour</p><p>Work Location: In person</p>

Phoenix Pointe Psychiatry

<p><b>Job Summary</b><br/>We are seeking a dedicated and skilled Medical Administrative Assistant to join our team. In this vital role, you will serve as the first point of contact for patients and healthcare providers, ensuring smooth and efficient clinic operations. Your responsibilities will include managing patient intake, coordinating appointments, collecting payments, taking vitals, maintaining accurate medical records, and providing exceptional patient service.</p><p>The ideal candidate will possess a strong foundation in medical terminology, electronic health records, and outpatient clinic support. This paid position offers an exciting opportunity to contribute to high-quality patient care while developing your skills within a supportive team. We are dedicated to advancing our employees and are a continuously growing practice with a new location coming this summer.</p><p><b>Responsibilities</b></p><ul><li>Greet patients warmly and assist with check-in procedures, including collecting vital signs and updating patient information in Electronic Health Record (EHR) systems</li><li>Schedule appointments efficiently, coordinate follow-up visits, and manage cancellations or rescheduling requests</li><li>Prepare examination rooms and support clinical staff with basic procedures such as specimen collection and ketamine administration</li><li>Maintain accurate medical records, update patient histories, and ensure compliance with privacy regulations</li><li>Handle administrative tasks like verifying insurance details, processing billing information, and managing correspondence with patients and insurance companies</li></ul><p><b>Skills</b></p><ul><li>Strong knowledge of medical terminology and medication administration protocols</li><li>Proficiency in EHR systems and medical-surgical documentation practices</li><li>Excellent patient service skills with the ability to communicate clearly and compassionately across diverse populations</li><li>Ability to perform clinical tasks such as taking vital signs or assisting with intake procedures in inpatient or outpatient settings</li><li>Basic life support (BLS) certification preferred to ensure readiness for emergency situations</li></ul><p>Join our team to make a meaningful difference in patient care while advancing your career in a vibrant healthcare environment!</p><p>Pay: $18.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>On-the-job training</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Paid training</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>License/Certification:</p><ul><li>Certified Medical Assistant (Preferred)</li></ul><p>Work Location: In person</p>

Massachusetts Eye and Ear

<div>Site: Massachusetts Eye and Ear Infirmary<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations under close to general supervision. Performs basic clerical work and tasks that are repetitive and routine. Administrative duties related to patient visits including scheduling, check-in, check-out duties. Actual job duties may vary by Department.<br>
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Does this position require Patient Care? No<br>
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Essential Functions<br>
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<ul><li>Perform routine administrative and clerical duties relating to a clinical service or physician practice office.</li><li>Make patient appointments and maintain appointment records.</li><li>Greet and assist patients.</li><li>Answer telephones, assist callers with routine inquiries, and schedule appointments.
</li><li>File materials in patient folders, and print appointment schedules.
</li><li>Process patient billing forms and scan documents to patient medical record/LMR.
</li><li>Call for patient medical records and laboratory test results.
</li><li>Open and distribute mail or faxes.
</li><li>Type forms, records, schedules, memos, etc., as directed.
</li><li>May be required to accept co-payments.
</li><li>Handles, screens and/or takes messages related to prior authorizations, referrals, and verify registrations for accuracy.
</li><li>May monitor patients in waiting room and responds to any needs for information.</li><li>Assists in patient flow processes.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div>
Education High School Diploma or Equivalent required Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience healthcare office experience 0-1 year required Knowledge, Skills and Abilities - Basic Proficiency with all Office Suite. - Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing. - Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate. - Communicating effectively in writing as appropriate for the needs of the audience and Talking to others to convey information effectively. - Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages. - Managing one's own time and the time of others. - Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.<p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
243-245 Charles Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
0<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Per Diem<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$17.71 - $23.20/Hourly<p></p><p><b><br>
Grade</b></p>
2<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
5110 Massachusetts Eye and Ear Infirmary is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Mount Sinai Health System

<div><b>Description</b><p>
Provides secretarial and clinical support to physicians and surgeons and performs administrative duties necessary to deliver quality patient care.</p><b>
Responsibilities</b><ul><li>
May schedule appointments for patients.</li><li>
Take detailed clinical phone messages for physician or advanced allied healthcare provider.</li><li>
Acquire insurance authorizations for procedures and tests ordered by attending physician.</li><li>
May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician for the review and approval by the ordering physician.</li><li>
Maintain logging system as required for tracking test results.</li><li>
Assist in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).</li><li>
May schedule surgeries/procedures or work in conjunction with Surgical Coordinator verifying times with patients; preparing charts, pre-admissions and consent forms as necessary.</li><li>
May be responsible for Medical Assistant duties if qualified, such as performing venipuncture and/or EKGs, checking schedules and organizing patient flow; accompanying patients to exam/procedure room, assisting patients as needed with walking, transferring and dressing, as well as collecting and processing specimens and point of care testing, preparing for exam, etc. May assist physicians with various procedures, takes vital signs, relays instructions to patients and or families; answers calls and provides pertinent information.</li><li>
Retrieve physician correspondence from dictation service, edit where necessary.</li><li>
Prepare physicians mail correspondence.</li><li>
Compile documents for surgical billing packages</li><li>
May maintain, adjust and confirm patient office schedule.</li><li>
Help direct patient flow during practice hours.</li><li>
Participate in revenue cycle processes.</li><li>
May perform medical scribe responsibilities.</li><li>
Performs other duties as assigned.</li></ul><b>
Qualifications</b><ul><li>
Associates Degree or High School Diploma/GED plus two years of related experience.</li><li>
Graduate of a Medical Assistant Program if performing clinical duties.</li><li>
3 years of related experience</li><li>
Certification: Certified Medical Assistant required if performing Medical Assistant duties</li></ul><p></p><p><br>
Non-Bargaining Unit, 845 - Orthopaedics - ISM, Icahn School of Medicine</p><b>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p><br>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p><br>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p><br>
<p><b>
About the Mount Sinai Health System:</b></p><br>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p><br>
<p><b>
Equal Opportunity Employer</b></p><br>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><br>
<p><b>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $26.2377 - $32.727 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Medical Administrative Assistant - Orthopedics

Transformations Care Network

<p></p><div><p>At <b>Northeast Health Services</b>, a member of Transformations Care Network (TCN), we are committed to improving access to the highest-quality mental health care in our local communities. As a <b>Prescriber Medical Administrative Assistant (Medical Assistant)</b>, you'll be an essential part of our clinical support team.</p><p><b>
Position Summary</b></p><p>
Provide exceptional customer service to make sure the highest quality work standards are achieved and maintained according to practice policies and procedures. Handles customer calls by answering questions, finding solutions to issues, scheduling, answering concerns or complaints and providing important information. Must possess superior customer service skills and professionalism, ability to multi-task, be conscientious and compassionate to clients and staff. Must be highly motivated while working as part of a cohesive team in a fast-paced environment. Expected to protect sensitive information, comply with HIPAA at all times, and be able to maintain composure and professionalism during stressful situations.</p><p><b>
Key Responsibilities:</b></p><ul><li>
Answer phone calls in a professional manner and respond to voicemails in a timely manner and utilize other technologies as they become available to communicate with our patients.</li><li>
Guide patients through troubleshooting for company technology such as but not limited to telehealth applications and portals.</li><li>
Process medication prior authorizations.</li><li>
Support providers with various administrative duties including document preparation, written and electronic correspondence, phone calls and completion of required forms and paperwork.</li><li>
Answer general questions about the practice and services provided.</li><li>
Collaborate with other team members and locations to provide excellent customer service in a timely, accurate, thorough and professional manner to resolve patient issues.</li><li>
Coordinate care between patients and providers.</li><li>
Manage patient scheduling needs and provide general information and support to include collecting patient financial responsibility, relaying financial information and obtaining insurance updates when requested.</li><li>
Complete documentation in EMR in a timely, accurate, and professional manner.</li><li>
Provide administrative support to providers, facilitate patient-provider coordination, and assist with regulatory compliance and licensure maintenance.</li><li>
Follow the processes for supporting medication refill requests.</li><li>
Help train new team members as needed.</li><li>
Track completion of required paperwork for patient files for providers.</li><li>
Follow processes for on-site medication handling.</li><li>
Potentially be trained in Interventional Treatment support.</li><li>
Maintain dependable attendance in accordance with agreed upon work schedule. Provide timely notification of tardiness or absence.</li><li>
Help support clinicians and prescribers on managing waitlists.</li><li>
Must maintain a professional dress code at all times (business casual).</li><li>
All work is to be completed in a manner that complies with applicable state and federal regulations.</li><li>
Attend trainings and required meetings.</li><li>
Other duties as assigned</li></ul><p><b>
Qualifications:</b></p><ul><li>
High school diploma or equivalent</li><li>
Desire to do a thorough job in a fast-paced environment, must be detail oriented and highly organized and have strong time management skills</li><li>
Ability to maintain professional appearance and demeanor, and interface well with patients and teammates in a mental health setting</li><li>
Excellent communication skills (written and verbal) and ability to work well with a team especially in stressful situations</li><li>
Patient and empathetic attitude as well as adaptable and flexible</li><li>
Computer skills, familiarity with Microsoft applications</li><li>
Phone skills, including familiarity with complex or multi-line phone systems</li><li>
Maintain patient confidence and protect operations by keeping patient information confidential</li><li>
Customer service skills</li><li>
Creating a safe, productive work environment while adhering to practice policies and procedures</li><li>
Ability to complete other office tasks as needed</li><li>
CMH: CPR certified or willing to become certified through an accredited program within 6 months of start</li><li>
Experience as a Medical Assistant (Preferred)</li><li>
Experience in a Medical Office or call center (Preferred)</li><li>
Experience verifying insurance, obtaining pre authorizations and scheduling for multiple providers (Preferred)</li><li>
Familiarity with HIPAA regulations (Preferred)</li><li>
Experience with EMR (electronic medical records), medical terminology and a basic understanding of clinical pharmacology (Preferred)</li><li>
Data entry skills (Preferred)</li><li>
Experience working with patients who are suffering from anxiety and depression is preferred</li><li>
Exceptional interpersonal, rapport building, and active listening skills (Preferred)</li></ul><p><b>
Explore the Advantages of Joining Our Team:
</b></p><ul><li>Enjoy competitive compensation and a wide range of benefits, including medical, dental, vision, low-cost virtual care, dependent and domestic partner coverage, 401K, and more, designed to support your well-being and financial security.</li><li>
Immerse yourself in a community united by a deep commitment to enhance mental health and revolutionize client care.</li><li>
Embrace a journey of continuous learning, guided by seasoned professionals, fostering your career growth in a nurturing environment.</li><li>
Play a pivotal role in reshaping behavioral health, with your efforts directly improving client lives.</li><li>
Thrive in an environment that celebrates collaborative success, driven by effective communication and unity.</li><li>
Receive comprehensive onboarding and ongoing educational resources, tailored to cultivate your talents, and assure your triumph in your role.</li></ul><p></p><p><br>
Northeast Health Services is committed to fair and equitable compensation practices. The hourly compensation range for this role is $20 &ndash; $23. Actual compensation may vary based on licensure, experience, market-driven enhancements, and incentive opportunities available for this role. These ranges represent our current standard compensation practices and may be adjusted over time to remain competitive and aligned with organizational needs.</p><p></p><p><i><br>
Transformations Care Network is an equal opportunity employer, committed to fostering an inclusive and diverse workplace.</i></p></div>

Medical Administrative Assistant (Medical Assistant)

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Medical Administrative Assistant - Orthopedics

Medical Administrative Assistant (Medical Assistant)