medical administrative assistant

VITRANA HEALTHCARE LLP

Position Title: Executive Assistant to Doctor Company: Molecilar Diagnostics &amp; Therapy LLP Department: Medical Administration / Clinic Operations Reports To: Senior Consultant / Medical Director Locations: Sanjay Nagar, Ghaziabad Mobile No.: 9319081148Job Summary The Executive Assistant (EA) to the Doctor provides high-level administrative, operational, and scheduling support to ensure smooth functioning of the doctor&rsquo;s clinical, academic, and administrative responsibilities. This role requires exceptional organizational skills, confidentiality, communication, and the ability to manage multiple tasks in a fast-paced healthcare environment.Key Responsibilities1. Administrative &amp; Secretarial Support<ul><li>Manage the doctor&rsquo;s daily schedule, appointments, and meetings.</li><li>Handle correspondence, emails, phone calls, and communication on behalf of the doctor.</li><li>Prepare medical documents, reports, presentations, and meeting notes.</li><li>Maintain accurate and confidential patient records and files.</li></ul>2. Patient Coordination<ul><li>Schedule patient consultations, follow-ups, and procedures.</li><li>Guide patients regarding clinic processes, documentation, and required tests.</li><li>Coordinate between the doctor and patients to ensure a smooth experience.</li><li>Manage patient queries with empathy and professionalism.</li></ul>3. Operational Support<ul><li>Coordinate with hospital departments, diagnostic centers, or other doctors as required.</li><li>Assist in managing OPD flow and prioritizing patient cases as directed.</li><li>Ensure availability of necessary documents, prescriptions, and medical resources.</li></ul>4. Communication &amp; Liaison<ul><li>Act as the doctor&rsquo;s point of contact for internal and external stakeholders.</li><li>Coordinate with pharmaceutical representatives, vendors, and hospital administration.</li><li>Manage professional commitments such as conferences, seminars, and academic events.</li></ul>5. Documentation &amp; Reporting<ul><li>Maintain logs, schedules, reports, and confidential files.</li><li>Assist in research-related tasks, data entry, and documentation (if required).</li><li>Ensure compliance with medical, legal, and ethical standards.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Administration, Healthcare Management, Life Sciences, or related field.</li><li>Experience as an Executive Assistant, Medical Secretary, or similar role (preferred).</li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and time-management abilities.</li><li>Proficiency in MS Office, scheduling tools, and EMR/HMIS systems.</li><li>High degree of professionalism, confidentiality, and discretion.</li></ul>Key Competencies<ul><li>Patient-Centric Approach</li><li>Administrative Excellence</li><li>Attention to Detail</li><li>Multitasking &amp; Prioritization</li><li>Problem-Solving</li><li>Confidentiality &amp; Ethics</li></ul>Working Conditions<ul><li>Work hours may vary depending on the doctor&rsquo;s schedule.</li><li>Occasional extended hours, weekend duties, or travel based on professional commitments.</li></ul>Compensation<ul><li>Competitive salary based on experience</li><li>Benefits as per clinic/hospital policy</li></ul>Job Types: Full-time, PermanentPay: ₹15,000.00 - ₹30,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Executive Assistant to Doctor

Golden Gate Regional Center

<div>Administrative Assistant - Clinical Services
Starting Salary Range: $47,618 - $57,141
GGRC is looking to hire a Administrative Assistant to provide support to the Manager, Clinical Services, compile required documents for appeals, and general and medical administrative direction for the department as a whole.
Responsibilities:
<ul><li>Department Support</li>
<li><ul><li>Provide administrative support within the department by taking initiative, anticipating needs and carrying out projects in a timely manner within delegated scope of authority.</li>
<li>Establish, maintain, and update files, databases, records and/or other documents develops, maintains and performs routine analyses and calculations of data for internal reports.</li>
<li>Compose and prepare highly specialized correspondence
</li><li>Serve as a liaison with other departments in the resolution of day-to-day administrative and operational problems.</li>
<li>Respond to internal and external inquiries by phone, email, and in person and redirect as necessary</li>
<li>Compile and prepare documents for appeals, state level fair hearing for eligibility, discussion with attorneys and judges, other legal issues such a subpoena for records and court ordered evaluations</li>
<li>Assists manager and staff in problem solving, project planning, and development and execution of stated goals and objectives.</li>
<li>Attend meetings as assigned; may prepare, edit, and distribute agendas and/or minutes of meetings.</li>
<li>Schedule and coordinates meetings, events, appointments, and/or other similar activities for supervisor.</li>
<li>Maintain files and confidential material for the Director, Clinical Services</li>
<li>Coordinate clinical service unit activities and staff schedules</li>
</ul></li><li>Clinical Administration</li>
<li><ul><li>Perform assigned functions in processing documents for final approval
</li><li>Collect information for data, compile reports in support of assigned projects and research activities</li>
<li>Gather background material to establish the need for further diagnostic genetic studies, check with Manager, Clinical Services for unusual requests and have direct discussions with families and persons at risk (status 3)</li>
<li>Coordinate authorization and payments for amniocentesis (medical procedure used in prenatal diagnosis of chromosomal abnormalities and fetal infections, and also used for sex determination)
</li><li>Review and process requests for medical consent</li>
<li>Track completion of eligibility reports from clinical staff</li>
<li>Prepare and finalize specialized assessment medical and psychological reports when necessary</li>
<li>Prepare and maintain files for personnel supported Mortality Review Committee</li>
<li>Maintain and coordinate registration conferences for continuing education for staff, and make necessary travel arrangements</li>
<li>Assist other members of the Management Advisory Committee (MAC) as requested</li>
<li>Act as a backup support to Executive Administrative Assistant and Administrative Assistant-Regional Center Services as needed</li>
</ul></li><li>Participate in special projects, and assist with additional duties or tasks, as assigned</li>
<li>Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act</li>
</ul>
Requirements
Education/Experience
<ul><li>College education or equivalent
</li><li>Relevant work experience in healthcare field preferred</li>
</ul>
Competencies
<ul><li>Creative Problem Solving
</li><li>Customer service orientation</li>
<li>Organizational skills</li>
<li>Time management</li>
<li>Attention to detail</li>
<li>Adaptability
</li><li>Collaboration/teamwork</li>
<li>Self direction</li>
<li>Initiative
</li></ul>General Skills<ul>
<li>
Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation</li>
<li>Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner</li>
<li>Ability to operate basic office equipment, including scanners, copiers, faxes, phones</li>
<li>Intermediate knowledge of MS Word&reg; (e.g. tables, mail merges, form creation), MS Excel&reg; (e.g. Pivot tables, Lookup graphing), MS PowerPoint&reg;, MS Outlook&reg; (e.g. group list management, multi-calendar management)</li>
<li>Ability to use internal records system
</li><li>Ability to type 60 wpm</li>
<li>Use of discretion and ability to maintain confidentiality</li>
</ul>
Desired Qualifications
<ul><li>Experience in multi-cultural settings and/or multi-lingual capacity</li></ul>
Benefits
What are the benefits to working with GGRC?
We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage
10% employer contribution to a 403(b) retirement account to help you save for the future!
GENEROUS TIME OFF BENEFITS!!!
No really, we mean generous:
13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education
What makes GGRC so special?
GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.
GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).
How to apply:
GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.
Golden Gate Regional Center is an Equal Opportunity Employer.</div>

Administrative Assistant - Clinical Services

HealthSource Saginaw

<div>HealthSource Saginaw (HSS) is looking for an Administrative Assistant who is passionate about the work they do and who enjoy working in a fast paced, patient centered environment. You will be challenged by the dynamic environment, where you will work as a pivotal member of the staff, to exceed company goals and foster teamwork. If you want to play an integral role in providing care and support to patients, then consider working for us. As an HSS employee, you will become part of our team of outstanding people working together to improve the physical and emotional health of the lives we touch each and every day.

HSS provides shift and Holiday premiums, tuition assistance and a comprehensive benefit package including paid time off, major medical, prescription, vision, dental, defined contribution plan with up to 7% employer match, health reimbursement account, flex-spending account and short and long term disability.

Pre-employment physical, drug screen and background check required. HealthSource Saginaw is an EEO/Affirmative Action employer for all including Women, Minorities, Veterans and Individuals with disabilities.
Education/Experience:
<ul><li>
Minimum of Associates Degree in Business Management preferred.</li><li>
Successful completion of medical/legal clerical curriculum or a minimum of one to two years formal secretarial skills, training and/or equivalent clerical job experience is required.</li></ul>

Abilities:
<ul><li>
Position requires ability to utilize spreadsheets with skill in data collection and display of data in reports.</li><li>
Must have excellent inter-personal and communication skills to deal courteously and tactfully with a wide variety of internal and external customers.</li><li>
Must be able to work quickly and accurately under pressure.
</li><li>Must be able to handle confidential assignments and maintain a good working relationship with staff.</li><li>
Requires a comprehensive understanding of facility and Behavioral Medicine Center policies and procedures, normally acquired within six months experience in this position.</li></ul><ul><li>
Provides administrative support to Executive for the Behavioral Medicine Center and others as needed.</li><li>
Prepares monthly statistical reports as required by Department of Mental Health, hospital administration and Behavioral Medicine Executive.
</li><li>Processes payroll data for Behavioral Medicine Center staff.</li><li>
Assists with or conducts special projects and research as directed by the Program Executive.</li><li>
Communicates with facility departments on behalf of Program Executive as delegated/directed.</li><li>
Schedules and prepares materials for meetings. Attends committee and staff meetings as assigned and records meeting minutes as requested.</li><li>
Processes all legal documents and coordinates attorney conferences with patients and legal hearings as required by Michigan Department of Mental Health Code and Rules.</li><li>
Assists in preparation of documents, forms, charts, record access, etc. for surveys, audits, etc.</li><li>
Assists leadership is arranging rooms, materials, etc. for staff meetings, in-services, training, etc. as appropriate. Ensures participant schedules are updated.</li><li>
Participates in the orientation of Behavioral Medicine Center clerical staff as needed to ensure smooth operation of office procedures related to ordering supplies, phone etiquette, assistance to staff, customer service and chart preparation and maintenance.</li><li>
Support for Recipient Rights Advisor (RRA) during their absence with daily follow up with patients as needed. Requires attending RRA trainings to complete role.
</li><li>Regular and punctual attendance is required.</li><li>
Performs other duties as assigned.</li></ul></div>

Administrative Assistant

Tres Jolie Medical Center

Medical Receptionist Responsibilities:<ul><li>Greet and assist patients and visitors courteously.</li><li>Schedule, confirm, and manage patient appointments.</li><li>Answer phone calls and respond to inquiries.</li><li>Check patients in and out; verify insurance and personal information.</li><li>Maintain patient records and confidentiality.</li><li>Process billing, payments, and insurance claims.</li><li>Communicate with medical staff to coordinate patient care.</li><li>Keep the reception area clean and organized.</li><li>Handle patient forms, prescriptions, and referrals.</li><li>Provide general administrative support to the clinic.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you Male or Female ?</li></ul>Experience:<ul><li>derma products: 3 years (Preferred)</li><li>Medical Receptionist: 3 years (Preferred)</li><li>Medical/Aesthetic Field: 3 years (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>

Medical Receptionist

Navjeevan hospital

<ul><li>Patient Interaction:</li><li>Greet and direct patients, visitors, and vendors.</li><li>Answer, screen, and forward incoming phone calls.</li><li>Assist with patient admissions, registration, and discharge.</li><li>Comfort anxious patients and answer inquiries.</li><li>Administrative &amp; Clerical:</li><li>Schedule, confirm, and manage appointments and follow-ups.</li><li>Maintain and update patient records and Electronic Health Records (EHR).</li><li>Handle filing, data entry, and general office organization.</li><li>Manage office supplies and inventory.</li><li>Financial &amp; Billing:</li><li>Verify insurance coverage and process claims.</li><li>Collect patient payments, co-pays, and handle billing inquiries.</li><li>Coordination &amp; Confidentiality:</li><li>Liaise with doctors, nurses, and other departments.</li><li>Ensure all tasks comply with HIPAA and maintain patient confidentiality.</li></ul>Essential SkillsStrong communication &amp; customer service, Organizational &amp; multitasking skills, Proficiency in Microsoft Office &amp; medical software, and Discretion &amp; professionalism.Job Type: Full-timePay: ₹12,000.00 - ₹15,000.00 per monthWork Location: In person

Hospital receptionist

Ferticlinic Fertilization Centre - Ras Al Khaimah

Job Title: Medical Secretary (Female)Location: Abu Dhabi, UAEEmployment Type: Full-timeJob Summary:FertiClinic Fertilization Centre - Abu Dhabi is looking for a female Medical Secretary with a minimum experience of 3 years. The ideal candidate will be a vital part of the healthcare team, providing administrative support to medical professionals and ensuring the smooth operations of the medical office and clinic.Key Responsibilities:<ul><li>Manage patient file using medical record (EMR) systems</li><li>Prepare, organize, and maintain medical records, reports, and other essential documents.</li><li>Assist physicians and nurses in various tasks as needed (clinic settings, preparing examination rooms, and assisting during patient assessments, treatments, and outpatient procedures)</li><li>Obtain patient consent for medical procedures- explaining the purpose and implications of the consent in a clear and compassionate manner ensuring patient understanding.</li><li>Schedule and manage medical procedures for patients, coordinating with the relevant departments and healthcare providers to ensure smooth arrangements.</li><li>Maintain orderliness and cleanliness in the clinical area, ensuring a safe and hygienic environment.</li><li>Maintain clear and effective communication and confidentiality with all the patients and healthcare professionals involved in the care or treatment</li><li>Collaborate with colleagues to ensure seamless patient care and a supportive healthcare environment.</li><li>Follow the facility policies and procedures to ensure compliance with Department of Health (DOH) regulations</li><li>Implement strict infection control protocols to prevent, manage, and control healthcare-related infection and spread of infection that may occur within patients&rsquo; areas</li><li>Perform other job-related duties as required by the Head of Nursing department and the Management</li></ul>Qualifications:⦁ Minimum of 3 years experience with healthcare background.⦁ Excellent communication, problem-solving, and organizational skills.⦁ Ability to work independently and handle confidential information.⦁ Can Join Immediately⦁ Can speak English and TagalogJob Type: Full-timeApplication Question(s):<ul><li>Are you willing to join immediately?</li></ul>Experience:<ul><li>related: 3 years (Preferred)</li></ul>Language:<ul><li>English &amp; Tagalog (Preferred)</li></ul>

Medical Secretary

Christus Health

Description Summary:Performs a variety of complex administrative duties for patients in need of routine and/or urgent appointments, medical procedures, tests, and associated ancillary services in an ambulatory in/outpatient setting. Assess patients' needs, including but not limited to, financial counseling, interpreter services, social services and refers to appropriate person or area. Alerts providers to emergent patient care needs.Responsibilities:<ul><li>Receives and directs phone calls from patients and physician offices</li><li>Schedules patients for treatment by multiple providers and treatment areas, and arranges a variety of associated tests and procedures according to established guidelines and specific criteria</li><li>Prioritizes appointments in a manner that fosters optimum patient care, efficient utilization of physician's clinical staff, as well as equipment and facilities</li><li>Handles urgent patient care calls and may alert providers to emergent patient care symptoms and concerns</li><li>Schedules urgent care appointments as needed and directed by physician</li><li>Greets patients for scheduled and/or urgent care appointments and procedures</li><li>Confirms and verifies patient demographic and insurance information</li><li>Collect co-payments from patients upon arrival when applicable</li><li>Obtains signatures of consent from patient/guardian for treatment authorization and insurance/billing information</li><li>Collaborates with insurers to obtain patients' prior-authorizations for procedures and tests as needed</li><li>Follows guidelines established by insurers to ensure that pre-authorization, pre-certification, and physician referrals for treatment are obtained prior to patient visits.</li><li>Verifies eligibility for procedures or tests from various health care institutions</li><li>Reviews and audits billing discrepancy reports and researches errors for resolution</li><li>Maintains accurate and timely records, logs, charges, files, and other related information as required</li><li>Performs a variety of related administrative and clerical duties, such as retrieving files and other records, faxing, collating, data entry, and relaying messages to physicians, residents and staff</li><li>Prepares special reports or spreadsheets for physicians as requested</li><li>Complies with established departmental policies, procedures and objectives</li><li>Complies with all health and safety regulations and requirements</li><li>Contributes in maintaining a respectful environment of professionalism, tolerance, and acceptance toward all employees, patients and visitors</li><li>Performs other duties as required.</li></ul>Requirements:Education/Skills<ul><li>High School Diploma or GED</li><li>Proficient in software and computer systems</li><li>Knowledgeable of business office terminology / procedures</li><li>Ability to multi task and work under stressful situation</li><li>Effective written and verbal communication skills</li></ul>Experience<ul><li>1+ year of customer service experience required</li><li>Experience with medical office terminology preferred</li></ul>Work Type: Per Diem As Needed

Ambulatory Service Representative-Scheduling

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