medical administrative assistant

Institute of Modern Recovery

Institute of Modern Recovery is a rapidly growing behavioral health office committed to providing high-quality care. We are seeking a proactive and dedicated Practice &amp; Operations Manager to join our team in a key leadership role. You will work directly with our CEO to manage the day-to-day operations of our office and implement strategic initiatives for growth. The ideal candidate is an organized, detail-oriented leader who is passionate about making a difference in the healthcare field. This is a part time position 30 hours a week with the potential for full time.Key Responsibilities<ul><li>Front Desk &amp; Client Relations: Oversee all front-desk operations, ensuring a smooth and welcoming experience for all clients.</li><li>Scheduling Clients: Manage the flow of client referrals, including scheduling new client appointments and coordinating follow-ups.</li><li>Billing &amp; Financial Management: Oversee all aspects of billing, insurance claims, and patient accounts. Experience with insurance verification, eligibility, and various plans.</li><li>Team Leadership: Supervise and support office staff, including an Office Assistant, to ensure efficient daily operations.</li><li>Policy &amp; Procedures: Implement, improve, and monitor office policies and procedures to optimize workflows.</li><li>Manage new hire onboarding, staff training sessions, and assist with insurance contract and credentialing processes for new therapists.</li><li>Record Keeping: Maintain accurate client records and ensure compliance with all confidentiality and regulatory requirements.</li></ul>Qualifications<ul><li>Minimum of four (4) years of direct office management or practice administration experience.</li><li>Work in a Mental Health or Medical setting.</li><li>Proven experience in a healthcare or behavioral health setting is required.</li><li>Proficiency with office software, including Google Workspace, Microsoft Office (Word, Excel), and an Electronic Health Record (EHR) system.</li><li>Proficient in using EHR systems; experience with Simple practice, Meditech, Athenahealth, eClinicalWorks, Eaglesoft or Dentrix is highly desirable.</li><li>Knowledge of medical coding practices (ICD-9/ICD-10) and CPT coding is necessary.</li><li>Strong communication and problem-solving skills with a proactive, goal-oriented mindset.</li><li>Highly detail-oriented with the ability to manage multiple priorities effectively.</li><li>Ability to work independently with minimal supervision.</li></ul>Job Type: Part-timePay: $23.00 - $27.00 per hourExpected hours: 30 per weekBenefits:<ul><li>401(k)</li></ul>Experience:<ul><li>Office management: 4 years (Required)</li></ul>Work Location: In person

Office Manager medical /Administrative Assistant

Technocruitx universal service Pvt Ltd

Job Title: Virtual Assistant &ndash; Healthcare (Female) Location: Makarba, Ahmedabad Shift: Night Shift (Work From Office Only) &ndash; 6:30 PM to 3:30 AM Working Days: 5 Days/WeekPosition Overview: We are looking for a dedicated and professional Female Virtual Assistant to support our healthcare operations. The ideal candidate will have strong communication skills, the ability to interact professionally with US-based patients and clients, and prior experience in international calling or healthcare-related processes.Key Requirements:<ul><li>Excellent English communication skills, preferably with a US accent</li><li>Ability to communicate professionally and accurately with patients</li><li>Strong listening skills and a customer-focused approach</li><li>Willingness to work in a night shift</li><li>Ability to manage multiple tasks efficiently</li></ul>Experience:<ul><li>1 to 2 years of experience in international calling, US calling, UK calling, or US recruitment</li></ul>Roles and Responsibilities:<ul><li>Handle inbound and outbound calls with patients, healthcare providers, and insurance companies</li><li>Call patients to verify information and follow up as required</li><li>Coordinate with US clients and patients regarding updates and requirements</li><li>Schedule and confirm appointments accurately and professionally</li><li>Assist with insurance verifications and prior authorization processes</li><li>Follow up on pending claims, documents, and patient-related queries</li><li>Maintain accurate records, documentation, and patient information</li><li>Coordinate between billing, medical, and patient support teams</li><li>Manage emails, voicemails, and daily communication tasks</li><li>Perform additional administrative and support duties as assigned</li></ul>How to Apply: Email: job@technocruitx.com WhatsApp: +91 90813 33150If you know someone suitable for this position, please refer them.Job Types: Full-time, PermanentPay: &#8377;20,000.00 - &#8377;40,000.00 per monthBenefits:<ul><li>Food provided</li></ul>Work Location: In person

Virtual Assistant – Healthcare (Female)

Hartford HealthCare

<div>Location Detail: 435 Lewis Avenue-Midstate Med (10123)
Medical Staff Services 
Executive Administrative Associate
Work where every moment matters.
Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network.
Serving our community since 1998, MidState Medical Center is a vibrant and progressive organization with a genuine concern for our patients, community, and employee&rsquo;s alike. We&rsquo;ve earned top honors for quality stroke care, gold level recognition for organ donation, and employing leaders in the field of cardiovascular and pulmonary rehabilitation, providing the highest quality level of care.<div>
Job Description</div><div>
Reporting to the Regional Director of Medical Staff Services, the Executive Administrative Associate performs multi-dimensional administrative tasks that require creativity and independent, discretionary judgment to meet the needs of the team. 
Manages a variety of medical staff meetings and projects, including the independent performance of a wide range of complex administrative assistant duties and a multitude of office procedures in support of the Medical Staff Officers and the Medical Staff Offices in the Central Region. Serves as a liaison between medical staff members, medical staff services, other hospital departments, and administration to provide outstanding customer service and accepting responsibility to build and maintain relationships that are equally respectful to all. 
 
The value you&rsquo;ll bring to the team: 
 
Demonstrates Hartford Healthcare&rsquo;s core values of Caring, Equity, Excellence, Integrity and Safety. 
Examples of daily duties include, but are not limited to, coordinating the Central Region Credentials Committee and Medical Executive Committee meetings, including minute taking and distribution; maintains and protects the confidential records of proceedings. Forwards recommendations and follow-up, submission of all minutes to the Medical Staff Office. Coordinating the Central Region Board of Directors Credentialing Committee Zoom meetings and minutes, ensuring accuracy of information submitted to the Board of Directors. 
Maintains up to date knowledge regarding the Medical Staff Bylaws, Credentialing Policy, Peer Review Policy and General Rules and Regulations. Serves as a knowledgeable resource. Educates medical staff leaders, hospital personnel and administrators as necessary and/or requested. Other duties may include sending out and processing the intake of applications, coordinating Medical Staff events, annual Medical Staff dues and assisting with day to day credentialing matters. This is a highly visible, fast-paced and fun position for the right person. 
Ability to travel between Hospital of Central Connecticut and Midstate Medical Center is required.</div> 
<h3 class="jobSectionHeader">
Qualifications</h3> 

Qualifications

High School diploma required. Additional education preferred. Five years previous high-level administrative experience. Proficiency in the use of the personal computer. Excellent communication skills, both written and verbal. High degree of confidentiality.

MidState Medical Center is part of Hartford HealthCare, a system that includes 7 acute care hospitals, a comprehensive Behavioral Health Network, Home Care services, Senior Services, and an extensive Medical Group network. Hartford HealthCare&rsquo;s unified culture enhances access, affordability, equity and excellence. Its care-delivery system of over 37,000 employees&mdash; in more than 500 locations serving 185 towns across Connecticut offers unparalleled expertise-touching more than 23,000 lives every single day. Here you&rsquo;ll learn, grow, and contribute to healing and health as part of one of Connecticut&rsquo;s premier health systems. No matter where you work in the Hartford HealthCare system, you're connected to the team that's redefining care. Start here, where every moment matters.</div>

Administrative Associate IV - Medical Staff Office

TCP INTERNATIONAL INC.

Medical Content / Script Writing AssistantLocation: Coimbatore Type: Full-time / Internship | Freshers (B.Sc. Nursing / Physician Assistant) Pay: &#8377;15,000 &ndash; &#8377;20,000 per month Work Mode: In-personRole SummaryWe are looking for nurses or physician assistants with strong knowledge of anatomy, physiology, and clinical care to join our medical content team. You will use your clinical expertise to create accurate, clear, and engaging scripts for medical animation and educational videos. This role is non-clinical and focuses entirely on medical writing and content creation.Responsibilities<ul><li>Research medical topics and procedures</li><li>Write and review scripts for medical videos and animations</li><li>Collaborate with medical experts and animators</li><li>Ensure scientific accuracy and proper referencing</li></ul>Requirements<ul><li>B.Sc. Nursing / Physician Assistant (Freshers welcome)</li><li>Strong knowledge of anatomy, physiology, and medical concepts</li><li>Patient care experience is a plus (to understand clinical context)</li><li>Strong English communication, attention to detail, and research skills</li><li>Willingness to learn medical content creation and script writing</li></ul>Good to Have<ul><li>Certification in medical or technical writing</li></ul>Benefits<ul><li>Apply your clinical knowledge in a non-clinical, creative role</li><li>Gain experience in medical content creation and script writing</li><li>Work with a dynamic team of medical professionals and animators</li><li>5-day work week</li></ul>How to Apply: Send your resume to hr@tcpinternational.orgJob Type: PermanentPay: &#8377;15,000.00 - &#8377;20,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Ability to commute/relocate:<ul><li>Vadavalli, Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Do you have Clinical and Patient Care experience</li></ul>Work Location: In person

Medical Content Writing Assistant

Texas Injury Chiropractic

About UsTexas Care Consults is a specialized company that bridges the gap between personal injury law firms, patients, and medical providers. We provide telemedicine MD consultations to help individuals get the care they need&mdash;quickly and efficiently. Our mission is to remove barriers to treatment by streamlining communication, scheduling, and records management so patients can focus on recovery while attorneys have what they need to move cases forward.We&rsquo;re seeking a highly organized Administrative Coordinator who thrives in a structured, detail-oriented environment. In this role, you&rsquo;ll be central to keeping our operations seamless and ensuring patients and law firms receive exceptional service.What You&rsquo;ll DoYour day-to-day will involve:<ul><li>Scheduling &amp; Coordination: Arrange telemedicine MD consults for patients, ensuring timely appointments.</li><li>Billing &amp; Records Management: Send accurate bills, medical records, and case documentation to law firms.</li><li>Professional Communication: Promptly respond to emails and requests from law firms, medical providers, and patients.</li><li>Case Oversight: Track open cases, follow up on pending items, and ensure all paperwork and processes are completed efficiently.</li><li>Operational Support: Assist with various administrative tasks that ensure our business runs smoothly.</li></ul>Who You AreWe&rsquo;re looking for someone who is:<ul><li>Extremely organized and attentive to detail.</li><li>A clear and professional communicator (both written and verbal).</li><li>Proactive in problem-solving and able to prioritize in a fast-paced setting.</li><li>Comfortable with technology (email platforms, scheduling software, Google Workspace).</li><li>Experience in administrative, legal, or medical office settings (preferred but not required).</li></ul>Success Traits for This RoleThe ideal candidate will:<ul><li>Thrive under deadlines and enjoy working in a fast-paced environment.</li><li>Maintain precision and accuracy even when multitasking.</li><li>Follow clear systems and processes while spotting opportunities to improve them.</li><li>Anticipate needs and take initiative before being asked.</li><li>Stay calm and professional when handling competing priorities or urgent requests.</li></ul>Why Join Texas Care Consults?<ul><li>Meaningful Impact: Help patients gain access to medical care quickly while supporting legal teams with critical documentation.</li><li>Professional Growth: Be part of a growing company where your contributions truly matter.</li><li>Collaborative Team: Work in a stable, supportive environment that values reliability and teamwork.</li></ul>Apply today to become a key part of the Texas Care Consults team and help us deliver fast, reliable medical consults for those who need them most.Job Type: Full-timePay: $14.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Harlingen, TX 78550

Clinical Administrative Assistant - Telemedicine

M2S Group

<div>Position: Procedural Medical Assistant (PMA) - Fort Collins

On-Site: 100%
<div>
Full Position Salary Range: $22.58/hour - $24.33/hour</div>
<div>Starting Pay: Although our full pay range is included above, the budgeted hiring range for new hires is $22.58/hour - $23.62/hour</div>
<div>Additional Pay: +$2.25/hour for Spanish fluency (upon passing test)</div>
<div></div>
<div>Schedule: Part Time; ~28.5 - 35 hours/week; Non-Exempt; Benefits Eligible</div>
<div>Wednesday - Friday: 8am - 6pm</div>
<div>Every other Saturday: 8a-3p</div> 
<div></div>

About Us: Planned Parenthood is committed to creating a dynamic work environment that values diversity, equity, inclusion, respect, integrity, customer focus, and innovation. We are committed to creating a welcoming space for all people on our staff, in our health centers, and in our community. We do this by tending to the team, respecting and honoring all people, jumping in, trying and learning, caring for our business, and returning to our mission.

Abortion Care: At PPRM, we all work in abortion care. This role supports abortion care through direct clinical triage, patient education, and follow-up, ensuring timely and empathetic support to those navigating abortion services.

Snapshot: You will spend much of your day on your feet and on the move. You will support the clinician in providing care through direct patient contact such as vitals, phlebotomy, and equipment sterilization, etc. You will be required to operate in a highly regulated medical and laboratory environment, keeping strict confidentiality, infection control, and medical protocols. You will lift boxes and unpack supplies. You will work with vulnerable patient populations

Union: This role is represented by SEIU, Local 105 and is governed by the terms of a collective bargaining agreement.

Our Ideal Candidate:
<ul>
<li> Must have a high school diploma or equivalent.</li>
<li>Must have reliable transportation.</li>
<li>Medical Assistant Certification preferred (CCMA, CMA, NCMA, or RMA), or must obtain Medical Assistant certification within 15 months of hire (except NM.)</li>
<li>Must complete PPRM Ultrasound training within nine months of hire.</li>
<li>Must obtain and maintain BLS certification within six weeks of hire.</li>
</ul>
Primary Areas of Responsibility/Essential Functions:

Under the supervision and delegation of the ordering provider, you will support the provider in a culturally
 
competent and destigmatizing patient-centered manner in compliance with all regulations, including but not limited
 
to PPRM&rsquo;s Medical Standards &amp; Guidelines, pharmacy, HIPAA, OSHA, and CLIA regulations.
 
Clinical:
<ul>
<li>Perform vital signs and collect patient information such as patient allergies, medication list, etc.</li>
<li>Collect patient specimens such as blood and urine for appropriate tests.</li>
<li>Perform basic point of care lab tests such as pregnancy tests, including select delegated CLIA waived tests and related controls.</li>
<li>Accurately document collected information and test results in the medical record.</li>
<li>Perform venipuncture and injections with training and competency validation.</li>
<li>Perform basic dating ultrasound following training and competency validation.</li>
<li>Dispense medications and supplies.</li>
<li>Sanitize exam rooms and medical equipment including use of autoclave and ultrasound-cleaning equipment.</li>
<li>Assist the provider in clinical procedures such as abortion, IUD placement, cervical cancer screening, etc.</li>
<li>Act as a chaperone during patient exams or procedures, as needed.</li>
<li>Escorting patients throughout the health center and upon discharge.</li>
</ul>
Outpatient Surgical Care:
<ul><li>Clean, sanitize and prepare procedure rooms for procedural care, including abortions.</li>
<li>Prepare and maintain medical equipment and surgical instruments including regular use of autoclave and ultrasound-cleaning equipment.</li>
<li>Directly assist physician with equipment in abortion procedures as needed.</li>
<li>Prepare and process specimens for physician inspection, including products of conception (POC)</li>
<li>Stock and maintain procedure rooms.</li>
</ul>
Operations: You will assist with the upkeep of the health center operations in a variety of ways to facilitate all aspects of patient care, maintaining an organized and effective worksite, and jump in to support the team.
<ul>
<li>Act as a mandatory reporter per state and regulatory requirements.</li>
<li>Support patient follow-up which may include contacting patients by telephone, or electronic communications.</li>
<li>Assist with monitoring and ordering supplies to maintain accurate inventory of medications and materials required to ensure Health Center operations.</li>
<li>Assist with routine health center upkeep and cleaning, including stocking exam rooms with necessary supplies.</li>
<li>Contribute to research such as introducing opportunities for studies as patients check in, while rooming patients, etc.</li>
<li>Execute side tasks including but not limited to Birth Control by Mail, records release, special fund tracking, etc.</li>
</ul>
COVID-19 Protocol: Vaccination against COVID-19 will no longer be a condition of employment. However, all Health Center/Patient or Community Facing Employees, must have the COVID vaccine or wear a mask at all times beginning November 1st. Proof must be uploaded upon hire. You will upload a picture or pdf of your vaccination card(s) prior to your start date.

Flu Protocol: All employees working directly with patients, the community or working in a health center will be required to have the flu shot or wear a mask during patient/community contact or while in the health center from November 1 &ndash; April 30 each year (Flu Season). Proof must be uploaded upon hire. You will upload a picture or pdf of your vaccination card(s) prior to your start date.

Background Check Required: Planned Parenthood of the Rocky Mountains is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.<h4 class="jobSectionHeader">
Education</h4>
Required<ul><li>
High School or better</li></ul>
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Procedural Medical Assistant (PMA) - Fort Collins

GHID

The Patient Coordinator cum Admin Assistant PREFERABLY NON PRACTISING MBBS DRS / PARA MEDICAL STAFF will be responsible for ensuring seamless patient engagement and coordination in our telehealth platform. They will serve as a key point of contact between patients and healthcare providers, ensuring that patients receive the care they need efficiently and with high levels of satisfaction. The ideal candidate will be organized, empathetic, and able to manage multiple tasks related to patient care and communication.Key Responsibilities:<ul><li>Patient Communication:</li><li>Serve as the primary point of contact for patients accessing telehealth services.</li><li>Assist patients in scheduling, rescheduling, or cancelling telehealth appointments.</li><li>Answer patient inquiries regarding telehealth services, appointments, and follow-up procedures.</li><li>Provide patients with pre-appointment instructions, such as technology setup or information about the telehealth platform.</li><li>Coordination and Documentation:</li><li>Coordinate with healthcare providers (physicians, nurses, therapists, etc.) to ensure smooth appointment scheduling.</li><li>Ensure patient records are up-to-date and accurately maintained in the telehealth system.</li><li>Assist with the preparation and distribution of necessary documentation for patient visits, including medical records and follow-up instructions.</li><li>Track patient progress and follow up with both patients and providers to ensure timely and appropriate care.</li><li>Support and Troubleshooting:</li><li>Provide basic technical support to patients who need assistance using the telehealth platform.</li><li>Troubleshoot any issues that patients may encounter during the telehealth visit (e.g., connectivity issues).</li><li>Patient Satisfaction and Feedback:</li><li>Gather and assess patient feedback to continuously improve patient experience.</li><li>Proactively follow up with patients post-consultation to ensure satisfaction and address any concerns or additional needs.</li><li>Patient Education:</li><li>Provide patients with relevant health education materials based on the consultation or healthcare provider's recommendations.</li><li>Assist patients with navigating additional services such as prescription refills, referrals, and lab results.</li><li>Compliance and Confidentiality:</li><li>Ensure compliance with all telehealth protocols and patient confidentiality policies (HIPAA or other relevant regulations).</li><li>Maintain awareness of healthcare regulations and best practices in telehealth.</li></ul>Qualifications:<ul><li>Education: Bachelor&rsquo;s degree in healthcare administration, nursing, or a related field preferred.</li><li>Experience:</li><li>2+ years of experience in a healthcare setting, patient coordination, or healthcare customer service.</li><li>Familiarity with telehealth platforms and electronic medical records (EMR) systems is a plus.</li><li>Skills:</li><li>Strong organizational and multitasking skills.</li><li>Excellent verbal and written communication abilities.</li><li>Proficiency in using digital communication tools, including video conferencing platforms.</li><li>Empathy and a patient-focused mindset.</li><li>Problem-solving skills and the ability to troubleshoot basic technical issues.</li></ul>We are shortlisting for candidates from Philippines. Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>NON PRACTISING MEDICAL STAFF </li></ul>License/Certification:<ul><li>MBBS/PHARMACY /DENTAL (Required)</li></ul>

Patient Coordinator

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