medical administrative assistant

Allentown Family Foot Care

Join Our Team as a Medical Administrative AssistantAre you ready to be an essential part of a healthcare team dedicated to delivering top-quality patient care? Our organization is seeking a qualified and personable front desk administrative assistant to play a vital role in ensuring the smooth and efficient operation of our medical office. If you enjoy working in a dynamic environment where you can interact with both medical professionals and patients, this could be the perfect opportunity for you. Discover the chance to develop a comprehensive understanding of the patient care process, from gaining expertise in patient experience to mastering front-office tasks such as scheduling, insurance verification, and maintaining compliance standards. At Allentown Family Foot Care, we have a full-time role available for the right candidate.Why Choose Us?At Allentown Family Foot Care, we are committed to providing exceptional healthcare services to our patients. Here's what we can offer you:1. Comprehensive Learning Opportunities: This role will empower you to gain an in-depth understanding of the medical practice's daily operations and the patient care journey. You'll acquire knowledge related to insurance verification, patient interactions, appointment scheduling, and more.2. Supportive Environment: You'll work alongside experienced medical professionals who are dedicated to delivering outstanding care. Our team is here to support your growth and success in your career.3. Impactful Work: As a Medical Administrative Assistant, you will play a pivotal role in ensuring our patients have a seamless and positive experience. Your contributions will directly impact the efficiency and effectiveness of our medical practice.Key Responsibilities:As a Medical Administrative Assistant at Allentown Family Foot Care, your responsibilities will include:<ul><li>Performing insurance verification processes for prospective and current patients to ensure accurate billing and claims processing.</li><li>Efficiently checking in and checking out patients, including processing various methods of payment with professionalism and accuracy.</li><li>Interacting with patients in a warm and friendly manner, providing assistance and information as needed to create a welcoming environment.</li><li>Scheduling appointments for both current and prospective patients via telephone, demonstrating excellent communication skills.</li><li>Assisting with various office duties to maintain the overall efficiency of the medical practice and ensure compliance with standards.</li></ul>Qualifications:Required:<ul><li>High school diploma or its equivalent.</li><li>A basic understanding of medical terminology.</li></ul>Preferred:<ul><li>One year of experience working in a medical office environment</li><li>Advanced computer and data entry skills.</li><li>Spanish-speaking skills are a plus.</li></ul>Job Type: Full-TimeIf you're ready to embark on a rewarding career in healthcare administration, apply today. Your dedication, strong communication skills, and attention to detail will be instrumental in ensuring our patients receive the care they deserve. Join us in providing quality healthcare services that make a difference in our community.Apply now and become a valued member of our team at Allentown Family Foot Care!Job Type: Full-timePay: $15.00 - $17.00 per hourBenefits:<ul><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Medical Specialty:<ul><li>Podiatry</li></ul>Work Location: In person

Medical Administrative Assistant

Passport Health

<div><div>Medical Administrative Assistant</div> 
<div>
</div><div>About Us</div>
<div>Passport Health is the leading provider of travel medicine, immunizations, and immigration medical services in North America. With 300+ clinics across the U.S. and Canada, we are committed to providing first-class care and ensuring clients are supported throughout their immigration and health needs. Our team of highly trained healthcare professionals educates and guides clients for safe, healthy, and compliant outcomes.</div><div> 
<div>Your Role &amp; Responsibilities</div>
<div>The Medical Administrative Assistant supports the immigration physical process by serving as a primary point of contact for clients. This role works closely with clinic staff, the Immigration Physical Medical Reviewer (IPMR), and the Civil Surgeon (CS) to ensure all client requirements are completed accurately and efficiently. Responsibilities include coordinating documentation, monitoring test results, preparing immigration forms, and ensuring compliance with USCIS requirements.</div> 
<div>Job Details</div>
<ul><li>Location: Denver, CO Metro Area with flexibility with local coverage and travel as needed</li>
<li>Full-Time / Monday &ndash; Friday / 8:00 AM &ndash; 4:30 PM
</li></ul><div>Key Responsibilities</div>
<ul><li>Serve as the main contact for immigration clients from Visit 1 through Visit 2 and final documentation completion.</li>
<li>Transcribe client and clinical information into the appropriate sections of Form I-693.</li>
<li>Collect, scan, and upload required client documentation into EMR or shared systems.</li>
<li>Monitor laboratory results and notify the IPMR when results are ready for review.</li>
<li>Coordinate with the IPMR to complete required vaccines, tests, or referrals before Visit 2.</li>
<li>Notify the IPMR when additional orders or requirements are completed and ready for review.</li>
<li>Monitor Civil Surgeon schedules to ensure clients have completed all required tasks prior to Visit 2.</li>
<li>Prepare or coordinate preparation of required documentation for Civil Surgeon appointments.</li>
<li>Review final Form I-693 for completeness prior to sealing according to USCIS guidelines.</li>
<li>Scan and upload finalized I-693 forms into the client&rsquo;s EMR.</li>
<li>Submit reporting through eMedical for clients with tuberculosis classifications.</li>
<li>Generate invoices and collect payment for additional immigration exam fees, as applicable.</li>
<li>Serve as a resource for Client Services regarding current or past immigration clients.</li>
</ul>
<div>Additional Responsibilities</div>
<ul><li>Manage lab supply inventory and ordering if laboratory draws occur in-clinic.</li>
<li>Support immigration exam business development initiatives as assigned.</li>
<li>Assist with daily clinic operations, including helping walk-in clients and accepting shipments.</li>
<li>Perform additional tasks as assigned by the Immigration Exam Program Coordinator.</li>
</ul>
<div>Qualifications</div>
<ul><li>3&ndash;5 years of administrative experience in a healthcare setting.</li>
<li>Strong attention to detail and ability to manage multiple priorities.</li>
<li>Highly proficient with computers.</li>
<li>Excellent oral and written communication skills.</li>
<li>Flexible team player who interacts well with individuals from diverse backgrounds and cultures.</li>
<li>Experience as a Medical Assistant (MA) or Certified Medical Assistant (CMA) is highly preferred.</li></ul></div></div>

ALLERGY, ASTHMA, ASSOCIATES, PC

Allergy Asthma Associates PCJob Summary: We are seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team. This role is essential in ensuring smooth daily operations by managing patient scheduling, handling communications, and coordinating insurance authorizations. The ideal candidate is professional, efficient, and committed to providing excellent patient service.Key Responsibilities:<ul><li>Schedule patient appointments and manage the daily calendar</li><li>Confirm upcoming appointments and follow up with patients as needed</li><li>Answer and direct incoming phone calls in a courteous and professional manner</li><li>Request and track referrals and insurance authorizations for all services</li><li>Ensure all patient authorizations are current and properly documented</li><li>Maintain accurate patient records and update information as needed</li><li>Communicate effectively with providers, patients, and insurance companies</li><li>Assist with general administrative tasks to support office operations</li></ul>Qualifications:<ul><li>Previous experience in a medical office or administrative</li><li>Knowledge of medical terminology and insurance processes</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and customer service abilities</li><li>Proficient in computer systems and scheduling software</li><li>Attention to detail and ability to maintain confidentiality</li></ul>If you feel that you meet the qualifications listed above and are looking for an opportunity to grow in a supportive and welcoming environment, we encourage you to apply. Join our wonderful team and become a valued part of a practice that is dedicated to providing exceptional care and service to our patients.Benefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

The Brookwood Community

Administrative Assistant &ndash; The Brookwood Community Health CenterRole SummaryThe Administrative Assistant plays a central role in ensuring smooth daily operations within a busy Health Center that provides medical, dental, and specialty services to adults with intellectual and developmental disabilities. This position manages front‑desk workflow, supports billing and payroll processes, and provides reliable administrative support to clinical and operational leaders. The role requires professionalism, accuracy, compassion, and the ability to thrive in a fast‑paced, visitor‑heavy environment.Core ResponsibilitiesFront Desk Operations &amp; Visitor Support<ul><li>Serve as the primary point of contact for residents, families, caregivers, physicians, dentists, and external partners.</li><li>Manage check‑in and check‑out procedures, ensuring accurate demographic and insurance information.</li><li>Maintain a welcoming, organized, and safe reception area that accommodates high daily traffic.</li><li>Respond to phone calls, emails, and in‑person inquiries, route questions to appropriate clinical or administrative staff.</li><li>Coordinate transportation needs for residents arriving from assisted living facilities.</li></ul>Billing &amp; Financial Support&middot; Prepare invoices for the Director&rsquo;s review and approval, ensuring accuracy and timely submission.<ul><li>Complete monthly billing for services provided in the Health Center, including gathering encounter data and supporting documentation.</li></ul>Payroll &amp; Administrative Support<ul><li>Assist with timekeeping, payroll data entry, and verification for Health Center staff.</li><li>Maintain accurate records of hours worked, schedule changes, and approved leave.</li><li>Prepare routine reports, correspondence, and documentation for leadership.</li><li>Support supply ordering, vendor coordination, and inventory tracking.</li><li>Assist with onboarding tasks for new staff and maintaining updated personnel files.</li></ul>Compliance &amp; Confidentiality<ul><li>Uphold strict confidentiality standards for all resident health information in accordance with HIPAA and organizational policies.</li><li>Follow established protocols for documentation, record retention, and secure communication.</li><li>Support compliance with state and federal licensing</li></ul>QualificationsRequired<ul><li>High school diploma or equivalent.</li><li>Experience in administrative, front‑desk, or customer‑service roles.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency with Microsoft office software and electronic health record systems.</li><li>Ability to communicate clearly and compassionately with adults with IDD, families, and interdisciplinary teams.</li><li>Commitment to confidentiality and professional conduct.</li></ul>Job Type: Full-timePay: $20.00 - $23.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

University Physicians' Association, Inc. (UPA)

<div>
 
 Description
 
 
 
 
 Full-Time | Monday&ndash;Friday | Primary Care &amp; Dental Clinic
 
 
 
 Are you passionate about helping others and making a meaningful impact in your community? Our busy, mission-driven
 
 Kim Health Clinic
 
 is seeking a dedicated
 
 Front Desk Medical Administrative Assistant
 
 to join our team. This full-time role offers opportunities for growth, supportive colleagues, and the chance to serve underserved populations in a rewarding healthcare environment. We&rsquo;re looking for someone who is compassionate, organized, and service-oriented&mdash;someone who takes pride in creating positive patient experiences every day.
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 Full-time schedule: Monday&ndash;Friday
 </li>
 <li>
 Medical, dental, vision, and 401(k) with company match benefits available
 </li>
 <li>
 Opportunities for career growth and development
 </li>
 <li>
 A supportive team and a mission-focused workplace dedicated to community care
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 As the first point of contact for our patients, you&rsquo;ll play a key role in ensuring smooth clinic operations and delivering exceptional service. Responsibilities include:
 
 
 <ul>
 <li>
 Greeting and welcoming patients
 </li>
 <li>
 Scheduling medical and dental appointments
 </li>
 <li>
 Answering and managing a high volume of phone calls
 </li>
 <li>
 Assisting with patient flow at the front desk and throughout the clinic
 </li>
 <li>
 Updating and maintaining medical records
 </li>
 <li>
 Learning and using medical and dental Electronic Medical Records (EMR) systems
 </li>
 <li>
 Ensuring HIPAA and clinic PHI policies are followed
 </li>
 <li>
 Understanding provider schedules and scope of practice for accurate scheduling
 </li>
 <li>
 Checking patients in and out
 </li>
 <li>
 Reconciling daily patient visit data with staff
 </li>
 <li>
 Sending referrals and records accurately and promptly
 </li>
 <li>
 Communicating professionally and effectively with patients and staff
 </li>
 <li>
 Staying patient-focused, kind, and solution-oriented
 </li>
 <li>
 Attending monthly staff meetings
 </li>
 <li>
 Occasionally supporting outreach events, health fairs, and community activities
 </li>
 <li>
 Using Microsoft Office and basic computer programs confidently
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 Strong interpersonal and communication skills
 </li>
 <li>
 Attention to detail and the ability to multitask in a busy environment
 </li>
 <li>
 Commitment to service and helping others
 </li>
 <li>
 Prior experience demonstrating customer service or administrative skills
 </li>
 <li>
 Ability to remain patient, calm, and welcoming
 </li>
 <li>
 Basic knowledge of Microsoft Office and computer programs confidently
 </li>
 </ul>
</div>

Front Desk Medical Administrative Assistant

The Training Expo

Schedule: Monday, Tuesday, Wednesday, and Friday Monday&ndash;Wednesday: Classroom instruction Friday: Testing, review, make-up work, and student supportJob Summary The Training Expo is seeking a knowledgeable, organized, and student-centered Medical Administrative Assistant Instructor to teach our face-to-face Medical Administrative Assistant program. The instructor will provide engaging classroom instruction, support student success, and prepare learners for entry-level employment in medical front office and healthcare administrative roles.Primary Responsibilities<ul><li>Deliver classroom instruction in Medical Administrative Assistant content</li><li>Teach topics such as medical terminology, appointment scheduling, patient intake, customer service, medical records, office procedures, HIPAA, professionalism, insurance basics, and billing fundamentals</li><li>Administer quizzes, tests, assignments, and final assessments</li><li>Track attendance, participation, and academic progress</li><li>Provide feedback, tutoring, and student support as needed</li><li>Maintain an organized, professional classroom environment</li><li>Communicate with the Campus Director regarding student performance, retention concerns, and program needs</li><li>Support students with job-readiness skills, professionalism, and preparation for employment in medical office settings</li><li>Assist with orientation, student documentation, and testing days as needed</li></ul>Qualifications<ul><li>Experience working in a medical office, physician practice, clinic, hospital, or related healthcare administrative setting</li><li>Strong knowledge of medical front office operations, scheduling, records management, patient communication, and healthcare professionalism</li><li>Prior teaching, training, coaching, or staff development experience preferred</li><li>Strong communication and classroom management skills</li><li>Reliable, organized, and able to work well with adult learners</li><li>Medical administrative assistant certification, related healthcare credential, or comparable work experience preferred</li></ul>Preferred Skills<ul><li>Knowledge of electronic health records or healthcare office systems</li><li>Familiarity with HIPAA and medical office compliance standards</li><li>Ability to motivate and retain adult learners</li><li>Professional demeanor and strong student support mindset</li></ul>&ldquo;Candidates with experience in medical front office operations, healthcare administration, allied health instruction, or workforce development are strongly encouraged to apply.&rdquo;Pay: $24.00 - $28.00 per hourApplication Question(s):<ul><li>This position is only days from 10:00 - 2:00, Monday - Wednesday, some Fridays, please do not apply if you can't work this schedule</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>MAA: 3 years (Required)</li></ul>License/Certification:<ul><li>MAA Certification (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: In person

Part-time Medical Administrative Assistant Instructor

Proactive Medical and Wellness

Overview Join our dynamic healthcare team as a Medical Administrative Assistant specializing in Behavioral Health! This vital role offers the opportunity to support mental health professionals and patients by ensuring smooth clinic operations, accurate documentation, and exceptional patient service. If you thrive in a fast-paced environment, possess excellent organizational skills, and are passionate about making a difference in mental health care, this position is perfect for you. You will be instrumental in managing medical records, coordinating appointments, verifying insurance, and maintaining compliance with healthcare regulations&mdash;all while fostering a welcoming atmosphere for our patients.Duties<ul><li>Provide comprehensive administrative support within a behavioral health clinic setting, including scheduling appointments and managing patient intake processes.</li><li>Utilize electronic health record (EHR) systems such as Epic, Meditech, Athenahealth, eClinicalWorks, or Dentrix to document patient encounters accurately and review medical records for completeness.</li><li>Verify insurance coverage and benefits, including Medicare and Medicaid, ensuring proper authorization and billing procedures are followed.</li><li>Handle medical billing and coding tasks using CPT (Current Procedural Terminology), ICD-9/10 (International Classification of Diseases), and ICD coding to ensure accurate reimbursement.</li><li>Manage front desk operations with multi-line phone systems, greeting patients professionally while demonstrating excellent phone etiquette.</li><li>Maintain patient confidentiality in compliance with HIPAA regulations by securely managing medical records and health information.</li><li>Assist with care plan documentation review, appointment reminders, and follow-up scheduling to enhance patient engagement and clinic efficiency.</li><li>Support medical collection efforts by following up on outstanding balances and processing payments through EMR systems like Meditech or Athenahealth.</li><li>Perform clerical duties such as filing, data entry (including 10-key typing), faxing, scanning documents, and managing office supplies to ensure seamless clinic operations.</li><li>Coordinate with healthcare providers to facilitate accurate documentation review and ensure compliance with medical office management standards.</li></ul>Experience<ul><li>Prior experience working in a medical office environment or healthcare setting is required; clinic experience in behavioral health is highly preferred.</li><li>Familiarity with EMR/EHR systems (Jane experience a plus); willingness to learn is essential.</li><li>Strong knowledge of medical terminology, CPT coding, ICD coding (ICD-9/10), and insurance verification processes.</li><li>Experience handling medical billing and collections within a healthcare practice is highly desirable.</li><li>Bilingual abilities are a plus to effectively communicate with diverse patient populations.</li><li>Excellent computer skills including Microsoft Office Suite (Word, Excel) along with familiarity with health information management software like Eaglesoft or Dentrix.</li><li>Proven customer service skills with the ability to handle multi-line phone systems professionally while maintaining a friendly demeanor.</li><li>Office management or administrative experience in hospital or dental clinics will be considered an asset.</li><li>Ability to adapt quickly to changing priorities while maintaining attention to detail in documentation review and compliance tasks. Join us in delivering compassionate mental health services by providing top-tier administrative support! Your dedication will help create a supportive environment where patients feel valued and cared for every step of their journey toward wellness.</li></ul>Pay: $12.00 - $19.00 per hourWork Location: Hybrid remote in Pasadena, TX 77503

Medical Administrative Assistant (Behavioral Health)

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Part-time Medical Administrative Assistant Instructor

Medical Administrative Assistant (Behavioral Health)