medical administrative coordinator

ExpertMRI

<div>
 Join our dedicated team!
 
 One Source Medical Diagnostics
 
 is the provider of administrative and support services to
 
 
 Expert MRI, a radiology group.
 
 
 We&rsquo;re dedicated to delivering exceptional imaging diagnostic services through our state-of-the-art imaging centers. Join our team and be part of an organization committed to making a positive impact on the lives of our patients and community.
 
 We are currently seeking a Part-Time Patient Coordinator.
 
 
 
 <ul>
 <li>
 Schedule: Monday 2:30 pm - 11:00 pm, Saturday and Sunday 10:00 am - 6:30 pm
 </li>
 <li>
 Pay Rate: $21.00 per hour
 
 
 </li>
 </ul>
 
 Role Overview
 
 
 
 The Patient Coordinator is a vital member of our team, serving as the initial contact for patients and ensuring a seamless administrative experience. In this role, you will facilitate patient access to necessary imaging diagnostics, enhancing their care journey and supporting our mission of delivering outstanding diagnostic services.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Welcome and assist patients, managing reception duties, scheduling, and ensuring smooth processing for imaging diagnostics.
 </li>
 <li>
 Deliver outstanding customer service, maintaining operational efficiency and achieving key performance indicators.
 </li>
 <li>
 Handle administrative tasks effectively, including inventory management, data entry, and comprehensive reporting.
 </li>
 <li>
 Collaborate with technologists and medical staff to coordinate schedules and optimize patient flow.
 </li>
 <li>
 Uphold strict confidentiality standards, ensuring the integrity and privacy of all patient information.
 
 
 </li>
 </ul>
 
 What We Need From You
 
 
 
 We are looking for a proactive and dedicated individual who:
 
 
 <ul>
 <li>
 Possesses at least one year of experience in healthcare administration or customer service, with a background in health, administration, or a related field.
 </li>
 <li>
 Demonstrates proficiency with computer systems, including MS Office, and can efficiently manage data entry at 40 WPM.
 </li>
 <li>
 Understanding of medical and radiological terminology, with preference given to those familiar with diagnostic imaging processes would be a huge plus!
 </li>
 <li>
 Bilingual in English and Spanish preferred (will consider non-bilingual candidates).
 </li>
 <li>
 Understanding of HIPAA regulations.
 </li>
 <li>
 Holds a valid driver&rsquo;s license and is open to traveling to different locations as needed.
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 One Source Medical Diagnostic is not just a workplace. It's a community where you can grow your career, enjoy a supportive and inclusive environment, and contribute to our groundbreaking work in imaging diagnostics. We offer competitive compensation, comprehensive benefits, and opportunities for professional development.
 
 
 One Source Medical Diagnostics and Expert MRI is an equal opportunity employer
</div>

Patient Coordinator - Part-Time

Johns Hopkins University

<div>We are seeking a Sr. Medical Office Coordinator who will coordinate/provide administrative support for the day-to-day activities of a multi-faceted complex medical and surgical practice to ensure a smoothly functioning office and good patient relations. Uses automated systems to expedite patient scheduling, pre-registration, check-in, and check-out. Work with physicians, pharmacies and third-party carriers for patient-related assistance. As appropriate, refer patients to other resources. Works with others in a team environment. Other duties may be assigned. 
Specific Duties &amp; Responsibilities<ul><li>
Reviews and responds to administrative related In-Basket messages from patients. Escalates messages to physicians as needed.
</li><li>Provides quality service and support in a variety of areas which may include, but not limited to scheduling, registration and care coordination.</li><li>
Acts as primary point of contact for front desk scheduling, communication and coverage.
</li><li>Schedules appointments with VIP patients, international patients and unique scheduling situations such as complex coordination of care across departments.
</li><li>Assists in obtaining insurance preauthorization and single case agreements by submitting necessary clinical information as instructed by the physician.</li><li>
Coordinate/direct patients to appropriate personnel/departments should they need assistance scheduling lab tests and other procedures.</li><li>
Performs patient reminder courtesy calls upon physicians&rsquo; request.
</li><li>Follows up with &ldquo;No Show&rdquo; appointments to reschedule patients.
</li><li>Routinely checks voice mail and returns calls to patients within 24-48 business hours.</li><li>
Coordinates with patient and/or referring physician to obtain outside medical records. Ensure that all relevant outside medical records are received and scanned into Epic in advance of date of service and delivered to attending doctor/s.</li><li>
Pends RX refills and routes to physician.
</li><li>Works to obtain required prior authorizations from insurers for treatments and medication</li><li>
Provides administrative support for Clinical Fellowship and medical student rotations in the Neuro- Ophthalmology division. Coordinate credentialing activities with Wilmer Credentialing, obtain materials from incoming observers, maintain list of students and observers who rotate through the division each year, maintain on-going records on clinical fellows, students and observers who rotate/have rotated through the division.</li><li>
Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items.</li></ul> 

Minimum Qualifications 
<ul><li>
High School Diploma or graduation equivalent.</li><li>
Three years of progressively responsible medical office experience.</li><li>
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 
Classified Title: Sr. Medical Office Coordinator
 
Role/Level/Range: ATO 40/E/02/OE
 
Starting Salary Range: $18.20 - $33.90 HRLY ($25.00-29.86/ hour; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:00 am - 4:30 pm 
FLSA Status: Non-Exempt 
Location: School of Medicine Campus 
Department name: OM Oph Neuro Ophthalmology 
Personnel area: School of Medicine</div>

Sr. Medical Office Coordinator (Ophthalmology)

St. David's Cardiology

<div><h5 class="jobSectionHeader">Introduction</h5>
Do you have the career opportunities as a(an) Medical Office Coordinator you want with your current employer? We have an exciting opportunity for you to join St. David's Cardiology which is part of the nation's leading provider of healthcare services, HCA Healthcare.<h5 class="jobSectionHeader">
Benefits</h5>
St. David's Cardiology offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>
Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>
Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>
Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>
Consumer discounts through Abenity and Consumer Discounts 
</li><li>
Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>
Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>
Colleague recognition program 
</li><li>
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Medical Office Coordinator where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5> 
Full time (Monday - Friday, days), no nights, no on call, no weekends, no holidays 
Seeking a Medical Office Coordinator for our practice who provides administrative expertise to ensure all patients receive high quality, efficient care. We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now. 
What you will do in this role: 
 
Demonstrates and adheres to the Code of Conduct and Mission and Values statements. 
 
Fosters an engaged culture and values in which all colleagues can thrive 
Directly responsiblefor the efficiency and quality of patient experience relating to patient access via online scheduling, inbound phone calls, and in-person encounters; and ease and accuracy of registration processes, including collection of co-pays and deductibles. 
 
Assistsin hiring and selecting clerical and clinical (non-provider) practice staff in partnership with the PM II, III, PA I, or PA II. 
 
Responsible for the appropriate onboarding and timely, comprehensive orientation of non-provider practice staff membersin accordance withorganizational standardsandshared accountability for first-year non-provider turnover metrics and performance. 
 
Regularly communicatewith non-provider staff individually and in staff meetings, emphasizing creating an environment that supportsculture and values whileencouraging and welcoming the voice of all team members. 
 
Oversees the process of preparing patients for examination and treatment. 
 
Establishes andmaintainsappropriate processesfor managing inbound and outbound patient referrals. 
 
Manages staff scheduling to daily levelsappropriate tovolume demands andin accordance withthe organization&rsquo;s care standards and associated operating metrics. 
 
Assistsand providesadditionalfrontline staffing support and coverage tomaintainpractice operations (answering phones, scheduling, rooming patients, etc.). 
Maintains the practice&rsquo;ssupply ofinventory, physical facilities, and core non-provider staffing in ready, functional operating conditions at all times. 
Assistsinmaintainingpatient files, records, and other information. 
 
Compiles and condenses technical and statistical data for reports and recordspertaining tooperational priorities such as scheduling and volume,cancelationand no-show opportunities, etc. Last Update: October 2023 
 
Ensures any patient complaints are handled appropriately andtimely(initialresponse same or next day; findings shared withappropriate membersof practice, market/division, and/or other executive leadership). 
 
Participates in professional development activities, including Physician Services manager development curricula and other offerings critical to continued development and readiness for advancement, including (but not limited to) activities such as SPARK pathways and other targeted learnings such as &ldquo;lunch and learn&rdquo; sessions hosted at the practice, market, or enterprise level, and other online learning resources (HealthStream, etc.). 
 
Maintains strict confidentiality, always adhering to organizational standards for ethics, compliance, and patient privacy. 
 
Perform other duties asrequired. 
 
Must adhere to all Physician Services policies and procedures. 
 
What you will need in this role: 
 
EDUCATION: High school diploma or GED preferred. Medical Office Specialist or related practice operations certificate preferred. 
 
EXPERIENCE:Two or more years of medical office experience isrequired 
 
CERTIFICATION/LICENSE: RMA, CMA or LPN certificate is beneficial, CPR Certification is preferred 
Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
&quot;Bricks and mortar do not make a hospital. People do.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Medical Office Coordinator opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Medical Office Coordinator

Florida Helps

Position 1: Full Time Tuesday-Friday 1pm-9pm (WORK HOME) Saturday 8am-4pm OFF SUNDAY-MONDAYPosition 2 Full Time Monday-Friday 10am-6pm OFF SATURDAY-SUNDAYJob Overview We are seeking a dedicated and detail-oriented Remote Admissions Coordinator to join our healthcare team during weekend shifts. This role involves managing patient admissions, verifying insurance, and supporting administrative functions within a fast-paced medical environment. The ideal candidate will have strong medical administrative support skills, proficiency with EMR systems, and excellent communication abilities to ensure a seamless patient intake process while maintaining compliance with HIPAA regulations.We are seeking motivated, reliable Admissions Coordinators to join a growing dual-diagnosis treatment team. This role is critical to guiding individuals and families through the first step of recovery while ensuring ethical admissions, accurate insurance qualification, and strong follow-through in a high-volume environment.Our organization is deeply rooted in mental health and clinical excellence. We take pride in our clinicians, our standards of care, and our patient-first approach. The right candidate is compassionate, detail-oriented, sales-capable, and eager to grow with a developing admissions department.Key ResponsibilitiesPatient Communication &amp; Engagement<ul><li>Respond to inbound calls, texts, chats, and emails from individuals seeking treatment.</li><li>Provide clear, supportive guidance regarding programs, levels of care, and the admissions process.</li><li>Maintain calm, professional, and compassionate communication with individuals and families in urgent or emotional situations.</li><li>Perform consistent and timely follow-up with leads in a high-volume admissions setting.</li></ul>Clinical Pre-Screening &amp; Intake Support<ul><li>Conduct initial clinical pre-screenings to help determine appropriate levels of care.</li><li>Gather and accurately document patient information to support admissions decisions.</li><li>Collaborate closely with clinical and admissions leadership to ensure appropriate placement and smooth intake coordination.</li></ul>Insurance Verification, Qualification &amp; Sales Performance<ul><li>Verify insurance benefits (VOB) and assess in-network eligibility, coverage limits, and treatment availability.</li><li>Confirm TX availability and ensure accurate financial qualification prior to admission.</li><li>Communicate benefits and financial responsibility clearly and ethically.</li><li>Demonstrate the ability to confidently guide and close appropriate admissions.</li><li>Participate in sales scoring and performance tracking through verified tiers.</li></ul>Systems, Accuracy &amp; Compliance<ul><li>Complete accurate data entry across Salesforce (preferred) and EMR platforms (Kipu preferred, Avality, VerifyTX, CTM, Outlook)</li><li>Maintain organized and timely documentation to support admissions workflow.</li><li>Uphold HIPAA, confidentiality, and regulatory compliance standards always.</li></ul>Collaboration &amp; Growth<ul><li>Work collaboratively with internal teams to ensure seamless patient transitions into care.</li><li>Contribute to building and strengthening a growing admissions department.</li><li>Demonstrate reliability, accountability, and strong communication.</li></ul>Qualifications<ul><li>High school diploma or GED required (college coursework preferred).</li><li>Previous experience in behavioral health, substance use treatment, healthcare admissions, or high-volume customer service preferred.</li><li>Strong understanding of insurance verification, in-network policies, and benefit qualification strongly preferred.</li><li>Salesforce experience preferred but not required (training available for the right candidate).</li><li>Excellent verbal and written communication skills.</li><li>Ability to work efficiently in a fast-paced, high-volume environment.</li><li>Self-motivated, dependable, and growth-oriented</li></ul>Why Join Us<ul><li>Mission-driven dual-diagnosis treatment environment</li><li>Strong clinical leadership and ethical admissions standards</li><li>Opportunity to make a meaningful impact from first contact</li><li>Competitive benefits and flexible work structure</li><li>Room to grow with an expanding admissions team</li></ul>Pay: $20.00 - $31.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Admissions Coordinator

HCA Healthcare Physician Services

<div><h5 class="jobSectionHeader">Introduction</h5>
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Medical Office CoordinatorHCA Florida Aventura Orthopedics<h5 class="jobSectionHeader">
Benefits</h5>
HCA Florida Aventura Orthopedics offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>Consumer discounts through Abenity and Consumer Discounts 
</li><li>Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>Colleague recognition program 
</li><li>Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
We are seeking a(an) Medical Office Coordinator for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5> 
Full time (Monday - Friday, days), no nights, no on call, no weekends, no holidays 
Seeking a Medical Office Coordinator for our practice who provides administrative expertise to ensure all patients receive high quality, efficient care. We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now. 
What you will do in this role: 
 
<ul><li>Demonstrates and adheres to the Code of Conduct and Mission and Values statements.
</li><li>Fosters an engaged cultureand valuesin which all colleagues can thrive</li><li>
Directly responsiblefor the efficiency and quality of patient experience relating to patient access via online scheduling, inbound phone calls, and in-person encounters; and ease and accuracy of registration processes, including collection of co-pays and deductibles.
</li><li>Assistsin hiring and selecting clerical and clinical (non-provider) practice staff in partnership with the PM II, III, PA I, or PA II.
</li><li>Responsible for theappropriate onboardingandtimely, comprehensive orientation of non-provider practice staff membersin accordance withorganizational standardsandshared accountability for first-year non-provider turnover metrics and performance.
</li><li>Regularlycommunicatewith non-provider staff individually and in staff meetings, emphasizing creating an environment that supportsculture and values whileencouraging and welcoming the voice of all team members.
</li><li>Oversees the process of preparing patients for examination and treatment.
</li><li>Establishes andmaintainsappropriate processesfor managing inbound and outbound patient referrals.
</li><li>Manages staff scheduling to daily levelsappropriate tovolume demands andin accordance withthe organization&rsquo;s care standards and associated operating metrics.
</li><li>Assistsand providesadditionalfrontline staffing support and coverage tomaintainpractice operations (answering phones, scheduling, rooming patients, etc.).</li><li>
Maintains the practice&rsquo;ssupply ofinventory, physical facilities, and core non-provider staffing in ready, functional operating conditions at all times.</li><li>
Assistsinmaintainingpatient files, records, and other information.
</li><li>Compiles and condenses technical and statistical data for reports and recordspertaining tooperational priorities such as scheduling and volume,cancelationand no-show opportunities, etc. Last Update: October 2023
</li><li>Ensures any patient complaints are handled appropriately andtimely(initialresponse same or next day; findings shared withappropriate membersof practice, market/division, and/or other executive leadership).
</li><li>Participates in professional development activities, including Physician Services manager development curricula and other offerings critical to continued development and readiness for advancement, including (but not limited to) activities such as SPARK pathways and other targeted learnings such as &ldquo;lunch and learn&rdquo; sessions hosted at the practice, market, or enterprise level, and other online learning resources (HealthStream, etc.).
</li><li>Maintains strict confidentiality, always adhering to organizational standards for ethics, compliance, and patient privacy.
</li><li>Perform other duties asrequired.
</li>Must adhere to all Physician Services policies and procedures. 
<li>
</li></ul> 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
What you will need in this role: 
 
EDUCATION:
High school diploma or GED preferred. Medical Office Specialist or related practice operations certificate preferred. 
<ul><li>
</li></ul> 
EXPERIENCE:
Two or more years of medical office experience is required 
<ul><li>
</li></ul> 
CERTIFICATION/LICENSE:<ul><li>
 RMA, CMA or LPN certificate is beneficial, CPR Certification is preferred</li></ul> 
Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder 
If you find this opportunity compelling, we encourage you to apply for our Medical Office Coordinator opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing - apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

West Valley Medical Group

<div>Hourly Wage Estimate: $17.44 - $25.30 / hour 
Learn more about the benefits offered for this job. 
The estimate displayed represents the typical wage range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. The typical candidate is hired below midpoint of the range.<h5 class="jobSectionHeader">
Introduction</h5>
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Medical Office CoordinatorWest Valley Medical Group<h5 class="jobSectionHeader">
Benefits</h5>
West Valley Medical Group offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>Consumer discounts through Abenity and Consumer Discounts 
</li><li>Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>Colleague recognition program 
</li><li>Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
We are seeking a(an) Medical Office Coordinator for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5>
Full time (Monday - Friday, days), no nights, no on call, no weekends, no holidays
Seeking a Medical Office Coordinator our practice who provides administrative expertise to ensure all patients receive high quality, efficient care. We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now.
What you will do in this role:
Demonstrates and adheres to the Code of Conduct and Mission and Values statements.
Fosters an engaged culture and values in which all colleagues can thrive
Directly responsible for the efficiency and quality of patient experience relating to patient access via online scheduling, inbound phone calls, and in-person encounters; and ease and accuracy of registration processes, including collection of co-pays and deductibles.
Assists in hiring and selecting clerical and clinical (non-provider) practice staff in partnership with the PM II, III, PA I, or PA II.
Responsible for the appropriate onboarding and timely, comprehensive orientation of non-provider practice staff members in accordance with organizational standards and with shared accountability for first-year non-provider turnover metrics and performance.
Regularly communicate with non-provider staff individually and in staff meetings, emphasizing creating an environment that supports culture and values while encouraging and welcoming the voice of all team members.
Oversees the process of preparing patients for examination and treatment.
Establishes and maintains appropriate processes for managing inbound and outbound patient referrals.
Manages staff scheduling to daily levels appropriate to volume demands and in accordance with the organization&rsquo;s care standards and associated operating metrics.
Assists and provides additional frontline staffing support and coverage to maintain practice operations (answering phones, scheduling, rooming patients, etc.).
Maintains the practice&rsquo;s supply inventory, physical facilities, and core non-provider staffing in ready, functional operating conditions at all times.
Assists in maintaining patient files, records, and other information.
Compiles and condenses technical and statistical data for reports and records pertaining to operational priorities such as scheduling and volume, cancelation and no-show opportunities, etc. Last Update: October 2023
Ensures any patient complaints are handled appropriately and timely (initial response same or next day; findings shared with appropriate members of practice, market/division, and/or other executive leadership).
Participates in professional development activities, including Physician Services manager development curricula and other offerings critical to continued development and readiness for advancement, including (but not limited to) activities such as SPARK pathways and other targeted learnings such as &ldquo;lunch and learn&rdquo; sessions hosted at the practice, market, or enterprise level, and other online learning resources (HealthStream, etc.).
Maintains strict confidentiality, always adhering to organizational standards for ethics, compliance, and patient privacy.
Perform other duties as required.
Must adhere to all Physician Services policies and procedures.
What you will need in this role:
EDUCATION: High school diploma or GED preferred. Medical Office Specialist or related practice operations certificate preferred.
EXPERIENCE: Two or more years of medical office experience is required
CERTIFICATION/LICENSE: RMA, CMA or LPN certificate is beneficial, CPR Certification is preferred
 <h6 class="jobSectionHeader">Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.</h6>
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder 
If you find this opportunity compelling, we encourage you to apply for our Medical Office Coordinator opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing - apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Beth Israel Lahey Health

Boston, MA &bull; Beth Israel Deaconess Medical Center &bull; Full-time &bull; Day
 <div>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.

Under supervision and in accordance with department policies and procedures, the Lead Consult Coordinator organizes and coordinates the pathology consultation service while serving as the functional lead for the consultation coordination team. This role reviews and triages incoming consultation materials according to established protocols, ensures accurate and timely processing of consult requests, and provides day-to-day guidance and issue escalation support to maintain consistent workflows and high-quality service.

Job Description:

Responsibilities:
<ul>
<li>Prioritize decision-making activities in accordance with guidelines defined by department. Work closely with physician staff/fellows to follow up on all requests including communication with outside institutions.</li>
<li>Coordinate consultation service to include over 2500 incoming consultations per year (national and international second opinion requests).</li>
<li>Processes outside pathology consultations (create registration, visits, and accession numbers/log in cases into the computer).</li>
<li>Review incoming materials to systematically organize and arrange slides and blocks based on pathology protocol to discern appropriate medical triage.</li>
<li>Input case information into appropriate tracking mechanisms</li>
<li>Register patient demographics to include insurance information. Obtain and scan payment authorizations to set up financial information/billing for outside requests for second opinion.</li>
<li>Liaise with referring entities to obtain missing information or additional pathology material, as well as updating on case status when requested.</li>
<li>Serve as the functional lead for the Pathology Consultation Coordination team, providing day-to-day guidance and support to consultation coordinators while remaining actively engaged in operational work.</li>
<li>Act as the first point of escalation for consult-related questions, issues, or exceptions; perform initial problem resolution and escalate to the Manager, Pathology Support Services as appropriate.</li>
<li>Track adherence to standardized consult workflows, protocols, and best practices; promote consistency and accuracy across all consultation activities.</li>
<li>Monitor and maintain the quality and completeness of consult logs, trackers, and related documentation; identify trends, gaps, or risks and communicate findings to Manager.</li>
<li>Support workload distribution and coverage planning to maintain timely turnaround times and operational continuity during periods of growth, absence, or transition, as well as identifying workload imbalances.</li>
<li>Monitor consult volume, turnaround times, and error trends; proactively flag concerns and opportunities for improvement to the Manager.</li>
<li>Support process improvement initiatives, including co-leading projects, testing workflow changes, and assisting with implementation of new tools, systems, or procedures.</li>
<li>Provide onboarding and training support for new consultation coordinators, including hands-on training and shadowing.</li>
<li>Maintain and update training materials, reference guides, and standard operating procedures to ensure knowledge continuity and reduce variability in performance.</li>
<li>Serve as a liaison between frontline staff, physician teams, and departmental leadership to facilitate communication, issue resolution, and alignment of expectations.</li>
<li>Contribute to the development of a scalable consult coordination model that supports increased consult volume and future staffing growth.</li>
<li>Support team engagement and cohesion by modeling best practices, professionalism, and a high standard of customer service.</li>
</ul>
Required Qualifications:
<ul>
<li>High School diploma or GED required.</li>
<li>2-5 years related work experience required in administration and transcription, preferably with a healthcare or anatomical pathology background.</li>
<li>Outcome of work impacts patient care, operations of work unit and department. Responsible for specific, defined results directly related to own job responsibilities.</li>
<li>Work requires the employee to possess outstanding organizational skills, to effectively problem-solve, to follow instructions, and to complete tasks requiring multiple steps and meet deadlines.</li>
<li>Work requires wide-range knowledge of medical terminology; the ability to type and to proof medical documents. Work requires attention to detail, procedures, and physicians&rsquo; preferences.</li>
<li>Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.</li>
</ul>
Competencies:
<ul>
<li>Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.</li>
<li>Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.</li>
<li>Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.</li>
<li>Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, collaborating for coverage and other gaps in service coverage, and respecting team members.</li></ul> 


Pay Range:
$24.26 &ndash; $32.64

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

<h2 class="jobSectionHeader">As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</h2>

<h2 class="jobSectionHeader">More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</h2>

<h2 class="jobSectionHeader">Equal Opportunity Employer/Veterans/Disabled</h2></div>
 <div><h3 class="jobSectionHeader">Job details</h3>
<ul><li><div>Employment: Full-time</div></li>
<li><div>Hours/Week: 40</div></li>
<li><div>Shift: Day</div></li>
<li><div>Category: Laboratory</div></li>
<li><div>Pay Range: $24.26 - $32.64</div></li>
<li><div>FLSA: Non-Exempt</div></li>
<li><div>Req ID: JR90973</div></li></ul></div>

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