medical administrative support

LifeWorks Wellness Center

<div>
 
 
 
 
 $500 hiring bonus after 6 months of continuous employment.
 
 
 Overview:
 
 
 We are seeking a detail oriented and patient focused Medical Assistant to join our team to serve as the primary point of contact between patients and the clinical team. This role ensures patients receive timely follow up, clear communication, and coordinated care under the guidance of the Clinical Liaison, Clinical Liaison Lead, and physician oversight.
 
 
 
 Who we are:
 
 
 LifeWorks Wellness Center is the largest integrative medicine practice in the US, as well as Florida&rsquo;s leading natural health clinic. We are proud to provide patients with alternative medical doctors that treat a wide range of chronic health conditions, naturally.
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
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 Communicate with patients regarding treatment plans, appointment scheduling, and follow-up care.
 
 
 
 
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 Obtain authorizations and approvals for prescription refills as directed by licensed providers.
 
 
 
 
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 Order services (labs, x-ray, etc.) based on practitioner&rsquo;s instructions.
 
 
 
 
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 Manages specialty referrals to ensure results are received back in a timely manner.
 
 
 
 
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 Works in close coordination with the Nutritional Consultants to ensure patient questions are answered regarding supplements and diet.
 
 
 
 
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 Serve as a liaison between patients and physicians, conveying patient concerns, updates, or changes in condition.
 
 
 
 
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 Document physician instructions, patient interactions, and care plan updates accurately in the electronic medical record.
 
 
 
 
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 Monitor patient adherence to care protocols and report any deviations to the Clinical Liaison Lead or medical team.
 
 
 
 
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 Assist with patient education and support, ensuring clear understanding of prescribed protocols and procedures.
 
 
 
 
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 Coordinate with nursing and administrative staff to ensure smooth Clinic operations and high-quality patient experiences.
 
 
 
 
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 Maintain compliance with all clinic policies, HIPAA regulations, and scope-of-practice guidelines.
 
 
 
 
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 </ul>
 <ul>
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 Instruct patients and the family about best practices for home care.
 
 
 
 
 </li>
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 Support practitioners and the Clinical Liaisons in managing patient emergencies to resolution. Maintaining a level-head throughout any emergency situations and communicating to patients with empathy.
 
 
 
 
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 Maintains safe, secure, and healthy work environment by following protocols and policies. Complying with all legal and health regulations.
 
 
 
 
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 Serves and protects the doctor&rsquo;s practice by adhering to professional standards, policies, protocols, and federal, state, and local requirements.
 
 
 
 
 </li>
 </ul>
 
 
 
 
 Qualifications, Education and/or Experience:
 
 
 
 
 
 &nbsp;
 <ul>
 <li>
 
 
 
 
 Certified Medical Assistant (CMA) preferred; candidates who have completed an accredited Medical Assistant program without certification will also be considered
 
 
 
 
 </li>
 <li>
 
 
 
 
 Minimum of 3&ndash;4 years of clinical experience, preferably in a high-volume or care coordination environment
 
 
 
 
 </li>
 <li>
 
 
 
 
 Strong written and verbal communication skills, including managing patient inquiries via phone, portal messaging, and email
 
 
 
 
 </li>
 <li>
 
 
 
 
 Experience in patient coordination, clinical support, or remote patient communication roles preferred
 
 
 
 
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 High attention to detail with the ability to prioritize, problem-solve, and manage multiple workflows
 
 
 
 
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 <li>
 
 
 
 
 Strong organizational skills with a structured approach to daily responsibilities
 
 
 
 
 </li>
 <li>
 
 
 
 
 Working knowledge of HIPAA, clinical documentation standards, and healthcare workflows
 
 
 
 
 </li>
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 Ability to collaborate effectively with multidisciplinary teams under clinical leadership
 
 
 
 
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 Proficiency in EMR systems and general computer applications
 
 
 
 
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 Typing speed of 45+ WPM required
 
 
 
 
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 <li>
 
 
 
 
 Strong customer service mindset with professionalism and empathy
 
 
 
 
 </li>
 <li>
 
 
 
 
 Familiarity with alternative or integrative medicine is a plus
 
 
 
 
 </li>
 </ul>
 
 
 
 
 Language Skills:
 
 
 Must speak English. Must have strong verbal and written communication skills, the ability to respond effectively to sensitive inquiries, and maintain confidentiality at all times.
 
 
 
 Physical Demands of Position:
 
 
 While performing the duties of this job, the employee must be mobile throughout the clinic and between buildings as needed. The employee will be on the computer and phone for a minimum of 6 hours a day. May meet with patients in person at the clinic. &nbsp;Standing, lifting, walking, and sitting are required. Some clinic buildings are two stories, and most do not have elevator access; therefore, the employee must be able to climb stairs multiple times throughout the workday. There is an emotional demand associated with supporting patients who are ill and managing staff in a clinical environment.
 
 
 
 Hours:
 
 
 This is a full-time hourly position with a minimum of 37.5-hour work week in the office Monday thru Friday.
 
 
 
 Compensation: $25 - $27 / hour
 
 
 
 
 Benefits:
 
 
 
 
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 Employer sponsored Health, dental and vision insurance
 
 
 
 
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 Health savings account
 
 
 
 
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 Employee discount
 
 
 
 
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 Paid Time Off
 
 
 
 
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 Holiday Pay
 
 
 
 
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 </ul>
</div>

Medical Assistant - Administrative Support

Central Chiropractic & Massage

Job Overview We are seeking a dedicated receptionist to join our healthcare team. The ideal candidate will be responsible for Showing up to work, greeting and checking in patients, answering phone calls, making appointments, tidying and organizing the office, verifying insurance. MUST have decent computer skills. Having knowledge in marketing is a plus!! This role requires a compassionate approach to patient care, excellent communication skills, and the ability to work collaboratively within a medical office environment.Looking for 15-20 hours a week on a monday, Wednesday or friday - hours are flexibleRequirements<ul><li>Experience in medical administrative support is preferred, including familiarity with insurance verification processes.</li><li>Proficiency in managing medical records and filing systems effectively.</li><li>Strong understanding of medical coding practices is a plus.</li><li>Excellent phone etiquette and communication skills are essential for patient interactions.</li><li>Ability to work collaboratively in a fast-paced medical office environment while maintaining professionalism.</li></ul>Join our team to make a positive impact on the health and well-being of our patients!Job Type: Part-timePay: From $20.00 per hourAbility to Commute:<ul><li>Spokane, WA 99205 (Required)</li></ul>Ability to Relocate:<ul><li>Spokane, WA 99205: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Chiropractic Receptionist

Precision Dental & Implant Center

Job Overview We are seeking a dynamic and detail-oriented Front Desk Insurance Coordinator to join our healthcare team! In this vital role, you will serve as the first point of contact for patients and visitors, ensuring smooth clinic operations by managing insurance verification, patient scheduling, and medical administrative support. Your energetic approach will help foster a welcoming environment while maintaining accurate documentation and compliance with healthcare regulations. This position offers an exciting opportunity to utilize your medical office experience and technical skills to make a meaningful difference in patient care.Duties<ul><li>Verify insurance coverage and benefits using systems such as Epic, Meditech, Athenahealth, and other EMR (Electronic Medical Record) systems</li><li>Conduct insurance verification and pre-authorizations for procedures and treatments, including Medicare and Medicaid plans</li><li>Schedule patient appointments efficiently using medical scheduling tools like Eaglesoft or Dentrix</li><li>Review and update patient records, ensuring accuracy in medical records management and documentation review</li><li>Assist patients with intake processes, including collecting medical history, verifying insurance information, and explaining coverage details</li><li>Maintain excellent phone etiquette while managing multi-line phone systems for appointment scheduling and patient inquiries</li><li>Support billing processes by coding procedures accurately with CPT (Current Procedural Terminology), ICD-9/10 codes, and ensuring compliance with HIPAA regulations</li></ul>Qualifications<ul><li>Proven experience in a medical office setting, including front desk or administrative support roles in clinics or dental offices</li><li>Strong knowledge of EMR systems such as Epic, Meditech, eClinicalWorks, or similar platforms</li><li>Familiarity with medical coding (CPT, ICD-9/10), insurance verification, and medical billing processes</li><li>Excellent computer skills with proficiency in Microsoft Office Suite and office management software like Eaglesoft or Dentrix</li><li>Ability to communicate effectively in bilingual settings is a plus; fluency in additional languages is highly desirable</li><li>Knowledge of HIPAA regulations to ensure patient confidentiality and data security</li><li>Experience working with health information management systems and understanding of medical terminology and care plans</li><li>Exceptional customer service skills combined with professional phone etiquette and typing speed (10 key typing preferred)</li><li>Strong organizational skills with attention to detail for filing, documentation review, and office management tasks</li></ul>Join us to be part of a vibrant team dedicated to delivering exceptional patient care through efficient clinic operations! We value energetic professionals who thrive on multitasking, problem-solving, and creating positive experiences for every patient. This paid position offers comprehensive training opportunities to enhance your skills in medical administration while supporting your career growth in healthcare.Pay: $22.00 - $27.00 per hourBenefits:<ul><li>401(k) matching</li><li>Paid time off</li></ul>Work Location: In person

Front Desk Insurance Coordinator

Disc Centers of America - Eustis www.wagnerchiro.com

Medical Assistant (Chiropractic Clinic)Are you energetic, people-focused, and ready to thrive in a fast-paced healthcare environment?Chiropractic Assistant &ndash; Front &amp; Back OfficeWe&rsquo;re a patient‑focused chiropractic practice in Eustis, looking for a warm, reliable Chiropractic Assistant to join our team. If you enjoy helping people, feel better, staying organized, and being part of a small, supportive office, we&rsquo;d love to meet you.What you&rsquo;ll be doingFront office (patient experience &amp; admin)<ul><li>Welcoming patients with a friendly smile and checking them in.</li><li>Answering phones, returning calls, and helping patients with scheduling questions.</li><li>Booking, confirming, and adjusting appointments to keep the day running smoothly.</li><li>Taking payments and helping with basic paperwork and forms.</li><li>Keeping the front desk and waiting room tidy, calm, and inviting.</li></ul>Back office (hands‑on patient support)<ul><li>Preparing treatment rooms and equipment for patient visits.</li><li>Assisting with spinal decompression sessions (setting up the table, harnesses, and basic settings under the doctor&rsquo;s guidance).</li><li>Delivering shockwave and cold laser treatments following clear protocols and instructions.</li><li>Helping patients get comfortably positioned and checking in on their comfort during therapies.</li><li>Recording treatments in our software so the clinical team has accurate notes.</li><li>Cleaning and sanitizing equipment and treatment areas between patients.</li></ul>Who you are<ul><li>You&rsquo;re kind, dependable, and like making people feel cared for.</li><li>You&rsquo;re comfortable using a computer and open to learning new software.</li><li>You can stay organized and calm when the office gets busy.</li><li>Experience in a chiropractic, PT, or medical office is a plus, but we&rsquo;re willing to train the right person who has a great attitude and is eager to learn.</li></ul>Schedule and pay<ul><li>Part‑time or full‑time options (we&rsquo;ll discuss what works best for both of us).</li><li>Competitive hourly pay is based on experience, with higher rates for strong experience and skills.</li><li>Our company rewards strong performance with clear opportunities for career growth, advancement, and long-term success.</li></ul>If this sounds like a good fit, please send your resume and the schedule you&rsquo;re looking for.Job Type: Full-timePay: $15.00 - $18.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Free parking</li><li>On-the-job training</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Paid training</li><li>Parental leave</li><li>Professional development assistance</li><li>Wellness program</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Medical administrative support: 2 years (Preferred)</li></ul>License/Certification:<ul><li>CNA (Required)</li></ul>Shift availability:<ul><li>Day Shift (Preferred)</li></ul>Ability to Commute:<ul><li>Eustis, FL 32726 (Required)</li></ul>Work Location: In person

Chiropractic Assistant

Lexington Health

<div>LFP Chapin 
Full Time 
Day Shift 
7:30-4:30 


Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet with Distinction status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News &amp; World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer. 


Lexington Health also includes an accredited Cancer Center of Excellence, the state&rsquo;s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer&rsquo;s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship. 
<div><div><div><h2 class="jobSectionHeader">Job Summary</h2>
</div><div>
Assists patients, visitors, providers and office staff in a courteous and friendly manner. Performs all duties efficiently and timely, while maintaining a positive patient flow. Serves as an office liaison when required.
</div></div><div><div><h2 class="jobSectionHeader">
Minimum Qualifications</h2>
</div><div>
Minimum Education: High School Diploma or Equivalent 
Minimum Years of Experience: 6 months in a related field involving administrative support and customer service activities 
Substitutable Education &amp; Experience: Experience can be substituted for successful completion of a Medical Office Administrative Assistant certificate program 
Required Certifications/Licensure: None. 
Required Training: None.
</div></div><div><div><h2 class="jobSectionHeader">
Essential Functions</h2>
</div><div><ul><li>Maintains positive attitude. Has contact by phone, correspondence or in person meetings with persons in other departments or outside the practice. Tact is required in all communication and the employee is responsible for harmonious relationships.</li>
<li>Demonstrates the following:
<ul><li>Appropriate communication of information to all ages. 
i. Infant - birth to 1 year 
ii. Child - 1 year through 12 years 
iii. Adolescent - 13 years through 17 years 
iv. Adult - 18 years through 65 years 
v. Geriatric - over 65 years</li>
<li>Responsiveness to all patients and office staff requests.</li>
<li>Performance of duties assigned by authorized personnel or as required in an emergency, i.e., fire or disaster.</li>
</ul></li><li>Provides/Performs
<ul><li>Communication
<ul><li>Telephone (Answer, Transfer)</li>
<li>Orders/Messages - Accurate and timely relay of information</li>
</ul></li><li>Scheduling
<ul><li>Referrals</li>
<li>Appointments</li>
<li>Ancillaries</li>
<li>Surgeries</li>
<li>Hospital Admissions</li>
</ul></li><li>Medical Records
<ul><li>Documentation</li>
<li>Forms - Chart structure</li>
<li>Electronic chart maintenance</li>
<li>Image files</li>
<li>Faxing</li>
<li>Copying</li>
</ul></li><li>Mail - In and Out</li>
<li>Office Operations
<ul><li>Enter/Verify/Correct patient demographics and insurance information</li>
<li>Obtain necessary signatures and consents as appropriate</li>
<li>Post charges/payments</li>
<li>Collect payment for office visits</li>
<li>Daily updates</li>
<li>Deposits</li>
<li>Maintain cash drawer</li>
<li>Screening and collecting unpaid balances</li>
<li>Financial counseling when needed</li>
<li>Work accounts receivable</li>
<li>Precertification/Authorization</li>
</ul></li></ul></li><li>Operation of and responsibility for equipment (including, but not limited to, routine maintenance, ordering of supplies, log sheets and cleaning)
<ul><li>General Office Equipment, i.e., fax machine, copier, etc.</li>
</ul></li></ul></div></div><div><div><h2 class="jobSectionHeader">Duties &amp; Responsibilities</h2>
</div><div><ul><li>In-service/Education 
a. Department Orientation 
b. Annual Training</li>
<li>Clerical log sheets/auditsa. Samplesb. Equipment</li>
<li>Other
 <ul><li>Coding
<ul><li>E&amp;M/basic visits</li>
<li>Office procedures/complex visits</li>
<li>Surgeries</li>
<li>Hospital Services</li>
<li>Correspondence</li>
<li>Statistical reports</li>
<li>Accounts payable</li>
<li>Payroll</li>
<li>Chaperone</li>
</ul></li><li>Provides support and guidance for clerical policies and procedures</li>
</ul></li><li>All other duties as assigned
</li></ul></div></div></div>We are committed to offering quality, cost-effective benefits choices for our employees and their families:
<ul>
<li>Day ONE medical, dental and life insurance benefits</li>
<li>Health care and dependent care flexible spending accounts (FSAs)</li>
<li>Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.</li>
<li>Employer paid life insurance &ndash; equal to 1x salary</li>
<li>Employee may elect supplemental life insurance with low cost premiums up to 3x salary</li>
<li>Adoption assistance</li>
<li>LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment</li>
<li>Tuition reimbursement</li>
<li>Student loan forgiveness</li>
</ul>
Equal Opportunity Employer 
It is the policy of Lexington Health to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. Lexington Health strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. Lexington Health endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee&rsquo;s desires and abilities and the hospital&rsquo;s needs.</div>

Business Office Associate

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $66,300 - $75,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

The Division of General Medicine/Hospitalist Program seeks a highly motivated and detail-oriented Administrative Coordinator to provide comprehensive administrative support fully onsite at the Columbia University Medical Center. Reporting jointly to the Divisional Administrator and the Medical Director of the Hospitalist Program, this role supports both leaders and the broader Hospitalist office team.

The ideal candidate will possess strong organizational skills, the ability to manage multiple priorities simultaneously, and a proactive approach to problem-solving. This position plays a key role in ensuring the smooth operation of the Hospitalist Program, including managing calendars, coordinating meetings, maintaining office systems, and supporting recruitment and scheduling efforts.

The Administrative Coordinator will also be a member of the division&rsquo;s core administrative team, collaborating with colleagues in People &amp; Culture, IT, and Procurement to support division-wide initiatives such as events and communications.

Responsibilities
<ul>
<li>Serve as the primary liaison between the divisional administrative team and the Hospitalist group.</li>
<li>Provide administrative support to over 35 physicians and 75 physician assistants at Milstein Hospital.</li>
<li>Manage physician scheduling, maintain the Medical Director&rsquo;s calendar, coordinate meetings, and support working groups and social events.</li>
<li>Facilitate recruitment efforts, including preparing interview itineraries and escorting candidates.</li>
<li>Oversee the Hospital Medicine administrative office, including responding to external inquiries, submitting facilities requests, and maintaining office supplies and organization.</li>
<li>Administer the Hospitalist moonlighting program, including scheduling and monthly payroll submissions.</li>
<li>Support clinical appointment and reappointment processes in collaboration with the Manager of People &amp; Culture.</li>
<li>Track professional practice evaluations, expirables, compliance documentation, and Medicaid recertifications.</li>
<li>Participate in weekly core administrative team meetings and assist with division-wide events such as grand rounds, retreats, and holiday gatherings.</li>
<li>Perform additional duties as assigned by the Divisional Administrator and Medical Director.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s degree or equivalent combination of education and experience.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).</li>
<li>Ability to handle sensitive and confidential information with discretion.</li>
<li>Strong attention to detail and excellent organizational skills.</li>
</ul>
Preferred Qualifications
<ul>
<li>At least two years of relevant administrative experience.</li>
<li>Experience with EPIC and Amion (or similar scheduling systems).</li>
<li>Ability to quickly learn new platforms (e.g., Columbia website CMS, Symplr, ARC, Interfolio).</li>
<li>Interest or experience in scheduling, website maintenance, and billing processes.</li>
</ul>
Other Requirements
<ul>
<li>Successful completion of applicable compliance and systems training requirements.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Coordinator - General Medicine

National Institute of Blood Diseases & Bone Marrow Transplantation Lahore

Job Summary:We are seeking a competent and highly organized Executive Secretary to provide administrative and coordination support. The ideal candidate should have strong familiarity with medical terminologies, clinical documentation, and hospital administrative processes, and must be comfortable working closely with clinical consultants and medical leadership.Key Responsibilities:<ul><li>Provide executive-level secretarial support to the management and medical leadership.</li><li>Maintain and manage confidential medical and administrative records, reports, and correspondence.</li><li>Prepare official letters, clinical reports, presentations, and departmental documentation.</li><li>Coordinate meetings of medical boards, clinical committees, and consultant meetings, including preparation of agendas and minutes.</li><li>Liaise effectively with clinical consultants, department heads, and hospital management to ensure smooth communication.</li><li>Assist in preparing documentation related to clinical governance, hospital accreditation, and regulatory compliance.</li><li>Maintain proper documentation control for departmental policies, clinical guidelines, and meeting records.</li><li>Manage scheduling and coordination for consultants and departmental meetings.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Management, or a related field.</li><li>3&ndash;5 years of experience as an Executive Secretary or Administrative Officer, preferably in a hospital or healthcare setting.</li><li>Sound knowledge of medical terminologies, diseases, and clinical documentation.</li><li>Experience working closely with clinical consultants, medical boards, or hospital medical committees will be preferred.</li><li>Strong communication, coordination, and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and report preparation.</li><li>Ability to handle sensitive and confidential information with professionalism.</li></ul>Job Types: Full-time, Contract Contract length: 12 monthsEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>relevant: 5 years (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Executive Secretary

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