medical administrative support

Mayo Clinic

<div><div><b>Why Mayo Clinic</b></div><div><br>
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News &amp; World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans &ndash; to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.</div><div><br>
</div><div><b>
Benefits Highlights</b><br>
<ul><li>
Medical: Multiple plan options.</li><li>
Dental: Delta Dental or reimbursement account for flexible coverage.</li><li>
Vision: Affordable plan with national network.</li><li>
Pre-Tax Savings: HSA and FSAs for eligible expenses.</li><li>
Retirement: Competitive retirement package to secure your future.</li></ul></div><br>
<b>
Responsibilities</b><p><b><br>
Applicants are not applying for a specific area. Qualified applicants are pooled for consideration by any/all active hiring managers. Your availability will be further discussed at the time of an interview.</b></p><p>
Medical Administrative Assistants apply expertise to perform a variety of clinical and non-clinical administrative support tasks and skills including:</p><ul><li>
Requesting and managing the flow of patient materials</li><li>
Coordinating appointment schedules</li><li>
Scheduling, coordination, and follow-up tasks for meetings, events, and professional travel</li><li>
Managing calendars</li><li>
Preparing documents and presentation materials</li><li>
Processing invoices and reimbursements</li><li>
Composing and/or transcribing correspondence/documents</li><li>
Supporting departmental projects/activities</li><li>
Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts</li><li>
Answering telephones and providing related follow-through</li><li>
Supports the health care provider by anticipating and responding to provider and patient needs and requests of the health care team and serves as a direct contact and resource to the patient</li><li>
Exhibits initiative, proficiency, and adaptability to optimize the time of those supported</li><li>
Strong organizational, communication, and interpersonal skills</li><li>
Commitment to quality and excellence in service</li><li>
Confidentiality and professionalism</li><li>
Accountable for ensuring accuracy and completeness through attention to detail</li><li>
Accuracy and thoroughness in all patient-related activities</li></ul><p>
For a peek into the position and responsibilities of a Medical Administrative Assistant, check out this video: https://www.youtube.com/watch?v=q02srQ6XXL0</p><b><br>
Qualifications</b><p><br>
Position requires high school diploma or G. E. D. with a minimum of two years&rsquo; experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate&rsquo;s degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Individuals without relevant medical education or medical experience will be required to successfully complete a Medical Terminology course within six months of employment. Anatomy/Physiology may also be required depending on role and background. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Prefer work-related experience within the last ten years. None required.</p><b><br>
Exemption Status</b><br>
<br>
Nonexempt<br>
<br>
<b>Compensation Detail</b><br>
<br>
The compensation range for this position is $21.55 - $30.22 / hr. This vacancy is not eligible for sponsorship, and we will not sponsor or transfer visas for this position.<br>
<br>
<b>Benefits Eligible</b><br>
<br>
Yes<br>
<br>
<b>Schedule</b><br>
<br>
Full Time<br>
<br>
<b>Hours/Pay Period</b><br>
<br>
80<br>
<br>
<b>Schedule Details</b><br>
<br>
Must be available to work Monday - Friday, Day Shift, 8:00 am - 5:00 pm in Rochester, MN. Position may be eligible to telework 50% or more based on location, work unit and business need after on-site training period is completed.<br>
<br>
<b>Weekend Schedule</b><br>
<br>
N/A<br>
<br>
<b>International Assignment</b><br>
<br>
No<br>
<br>
<b>Site Description</b><br>
<div>
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.</div><div><div><b><br>
Equal Opportunity</b></div><div><br>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the &quot;EOE is the Law&quot;. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.<br>
</div></div><br>
<br>
<b>Recruiter</b><br>
<br>
Briana Priniski</div>

Medical Administrative Assistant - Multiple Departments & Openings

AbbVie

<div>
 <p>
  <strong>
   Purpose Statement:
  </strong>
 </p>
 <p>
  <strong>
   To provide administrative and financial support to the Gulf Levant Medical Team. Manage, coordinate, document and follow up on Medical Projects including Research within the Affiliate
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Major Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Supports in a dedicated way the
   <strong>
    Gulf Levant Medical Team
   </strong>
   with secretarial, administrative, organizational, and travelling requests. Maintains and manages calendars, including event, meeting and travel scheduling and domestic and international travel arrangements.
  </li>
  <li>
   Organizes meeting and events for
   <strong>
    Gulf Levant Medical
   </strong>
   Team (monthly medical LT -meetings, monthly XLT meetings, organizing internal and external meetings and take care of the operational elements (booking of rooms, minutes, monitoring progress of actions).
  </li>
  <li>
   Assists on documentation and files management, ensures documents are filed accurately and timely, and official documents are renewed timely.
  </li>
  <li>
   Provides project management support to the
   <strong>
    Gulf Levant Medical Team
   </strong>
   on key projects, including action item tracking, organization and communication of team materials (e.g. meeting minutes, Sharepoint sites, etc.).
  </li>
  <li>
   Assist in getting monthly information on update of org charts from
   <strong>
    Gulf Levant Medical Team
   </strong>
   , Monthly reports, Prepare and update the medical team yearly calendar, Create, handle and follow-up POs for medical projects, Create/Update MA distribution lists.
  </li>
  <li>
   Applies basic project management principles and techniques to the coordination and completion of assigned goals and tasks. Prioritize tasks with effective use of time.
  </li>
  <li>
   Compiles and provides routine standard reports on a monthly and ad hoc basis. Proactively address conflicting, incorrect, insufficient, or inappropriate information prior report publication. Assist with collection and analysis of project and process data and metrics. Apply basic project management tools for metrics collection. Participate in the development of guidelines and checklists.
  </li>
  <li>
   Interacts with employees, managers and Directors in support of project coordination.
  </li>
  <li>
   Assesses performance against plans, processes, and practices to determine effectiveness and recommend areas for process improvement to Leadership team and medical community.
  </li>
  <li>
   Establishes and maintains strong network within department and external clients.
  </li>
  <li>
   Ensures timely flow of communication and continually updates
   <strong>
    Gulf Levant Medical Team
   </strong>
   and group regarding project(s) in order to manage expectations. With some oversight, exercises appropriate judgment to efficiently progress deliverables using formal channels and informal networks, key policies, procedures, and are consistent with the organization&rsquo;s culture.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Clinical Development admin and financial support:
  </strong>
 </p>
 <p>
  <strong>
   Financial support:
  </strong>
 </p>
 <ul>
  <li>
   Receiving invoices from vendors, reviewing and sending them for posting.
  </li>
  <li>
   Creating quarterly Breakdowns (Internal and External) for clinical studies different sites.
  </li>
  <li>
   Following up till receiving the proof of payments/cheques.
  </li>
  <li>
   Creating Shopping Carts, Purchase Orders, and ACRs.
  </li>
  <li>
   Assisting with investigators site and vendor payments according to local finance processes .
  </li>
  <li>
   Ensuring financial information and documents for assigned studies and sites are entered into SAP for Clinical Operations Department.
  </li>
  <li>
   Tracking and following up the budget with finance department.
  </li>
  <li>
   Keeping the payment tracker up to date.
  </li>
  <li>
   Drafting agreements of different vendors and following up with Legal Team.
  </li>
  <li>
   Creating Annual Breakdowns for the estimated governmental payments.
  </li>
  <li>
   Documenting department&rsquo;s expenses of all the services.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative support:
  </strong>
 </p>
 <ul>
  <li>
   In house Support in business diner/event/travel arrangements/ investigator meetings .
  </li>
  <li>
   Communicating with doctors of clinical trials to support in administrative work or handling issues.
  </li>
  <li>
   In-house support for CRAs in filling and archiving process.
  </li>
  <li>
   In house support for CRAs to conduct submission packages and updating submissions status on COSMOS.
  </li>
  <li>
   Supporting Clinical Team with handling of essential documents including contracts .
  </li>
  <li>
   Ordering stationery items or any needed materials.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree required, preferably in a technical, or project management related discipline.
  </li>
  <li>
   Minimum 3 years of executive assistant related experience with an administrative role.
  </li>
  <li>
   Experience in pharmaceutical industry is preferred.
  </li>
  <li>
   English Arabic fluency both verbal and written .
  </li>
  <li>
   Advanced knowledge of Microsoft Office Suite, Outlook, Virtual meeting platforms (Microsoft teams, Zoom etc.) understanding of business processes and requirements.
  </li>
  <li>
   Strong planning and organization skills.
  </li>
  <li>
   Self-starter, able to function at a high level with general instruction, has a proactive approach
  </li>
  <li>
   Must be self-directed and work well in a team environment, be able to work on multiple projects concurrently and meet commitments, possess excellent oral and written communication skills.
  </li>
  <li>
   process-oriented, convert goals to tasks and define estimates on time and requirements to achieve goal objectives, and demonstrate initiative.
  </li>
  <li>
   Adaptable, deals with ambiguity, learns quickly, flexible and can change course quickly when needed.
  </li>
  <li>
   Professional demeanor and ability to maintain confidentiality.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Stakeholders:
  </strong>
 </p>
 <p>
  <strong>
   Internal Stakeholders:
  </strong>
  <strong>
   Gulf Levant Medical Team
  </strong>
  , Clinical Site Management Team, Affiliate Network, Brand Teams, Region and Area colleagues, Finance, &hellip;.
 </p>
 <p>
  <strong>
   External Stakeholders:
  </strong>
  Customers, travel agencies, suppliers,...
 </p>
 <p>
 </p>
</div>


Medical Affairs Coordinator – Gulf Levant

Mock & Tran-Dilay Dentistry

<p><b>Overview</b><br/>Join our dynamic healthcare team as a Dental Schedule Coordinator! In this vital role, you will be the first point of contact for patients and staff, ensuring smooth scheduling, efficient appointment management, and seamless communication across the dental practice. Your energetic and organized approach will help foster a positive patient experience while supporting the clinical team with accurate documentation and administrative support. This position offers an exciting opportunity to contribute to a thriving dental clinic dedicated to exceptional patient care and operational excellence.</p><p><b>Duties</b></p><ul><li>Manage daily dental appointment scheduling using advanced EMR (Electronic Medical Records) systems such as Dentrix, Eaglesoft, or similar platforms like Meditech and Epic.</li><li>Verify insurance coverage and perform insurance eligibility checks utilizing systems like Athenahealth, Meditech, or other EHR (Electronic Health Record) systems.</li><li>Conduct insurance verification, pre-authorizations, and coordinate with insurance providers to facilitate smooth billing processes.</li><li>Handle patient intake procedures, including collecting medical history, updating records, and reviewing documentation for accuracy.</li><li>Assist with medical billing and coding tasks, including CPT (Current Procedural Terminology), ICD-9/10 (International Classification of Diseases), and ICD coding to ensure proper reimbursement.</li><li>Maintain meticulous medical records and ensure compliance with HIPAA regulations for patient privacy and data security.</li><li>Provide excellent patient service by answering multi-line phone systems professionally, managing appointment rescheduling, and addressing patient inquiries with care and clarity.</li><li>Support front desk operations through clerical tasks such as filing, data entry (including 10 key typing), and managing medical records efficiently.</li><li>Collaborate with clinical staff to develop care plans and ensure accurate documentation review for all patient interactions.</li><li>Utilize dental terminology accurately to communicate effectively with patients and team members.</li></ul><p><b>Experience</b></p><ul><li>Proven experience in a dental office setting or medical clinic environment is highly preferred.</li><li>Demonstrated proficiency with EMR systems such as Dentrix, Eaglesoft, or similar platforms; experience with Epic or Meditech is a plus.</li><li>Strong knowledge of medical billing, coding (CPT, ICD-9/10), insurance verification, and health information management practices.</li><li>Familiarity with HIPAA regulations and best practices for maintaining patient confidentiality.</li><li>Excellent computer skills including Microsoft Office Suite (Word, Excel) and typing skills; familiarity with multi-line phone systems is advantageous.</li><li>Prior experience in medical administrative support or front desk roles within healthcare settings is desirable.</li><li>Bilingual abilities are a plus to serve diverse patient populations effectively.</li><li>Strong organizational skills combined with exceptional phone etiquette and customer service orientation are essential for success in this role. Join us to be part of a vibrant team committed to delivering outstanding dental care! Your energy, attention to detail, and dedication will make a meaningful difference in our patients&rsquo; experiences while supporting the smooth operation of our busy clinic environment.</li></ul><p>Pay: $25.00 - $28.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Dental Schedule Coordinator

Mental Health COO

<p><b>Job Overview</b></p><p><b>Candidate must be bi-lingual</b><br/>We are seeking a dedicated and energetic Medical Assistant to join our dynamic healthcare team. This role will support or Psychiatric Nurse Practitioners. Pre-Certification for medication, pharmacy calls, concerns of medication. The ideal candidate will be passionate about patient service, possess strong medical knowledge, and thrive in fast-paced outpatient settings. This paid position offers an exciting opportunity to develop your skills while making a meaningful difference in patients&rsquo; lives.</p><p><b>Duties</b></p><ul><li>Assist with patient intake by collecting comprehensive medical histories and documenting vital signs accurately.</li><li>Prepare medical records and upload prior medication profiles in EHR</li><li>Handle all pre-certifications for Medication via the WC Medical Portal</li><li>Manage electronic health records (EHR systems) efficiently, including documentation .</li><li>Maintain clinical supplies and ensure all equipment is sterile and ready for use in surgical or emergency procedures.</li></ul><p><b>Experience</b></p><ul><li>Hands-on experience in urgent care or emergency medicine settings enhances your ability to respond swiftly to patient needs.</li><li>Familiarity with EHR systems and medical administrative support is essential for efficient workflow management.</li><li>Knowledge of medical terminology, anatomy, physiology, ICD coding, and medication protocols is required to deliver accurate patient care.</li><li>Prior pre-certification knowledge</li></ul><p>Pay: $20.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Medical Assistant

Midstate Radiology Associates

<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><b>Join Midstate Radiology Associates (MRA) as a Full Time, Customer Support &amp; Image Library Representative at MidState Medical Center in Meriden.</b><p><b>
Position Schedule: Thur &amp; Fri 10:00 am-8:00 pm, Sat 8:00 am-6:00 pm </b><b>+ holiday rotation (subject to change based on operational need).</b></p><p><b><i>
For complete listing of all open positions, visit </i></b><i>www.midstateradiology.com/career-opportunities</i></p><p><b>
Compensation: MRA offers competitive starting compensation based on qualifications and experience. The starting rate for this position is between $20.00 and $25.30 + applicable shift differentials.</b></p><h2 class="jobSectionHeader"><b>
Job Summary:
</b></h2><p>Provides a full range of varied, multi-skilled secretarial, clerical and administrative support ensuring the needs of the internal and external customers are met by providing efficient, accurate, and timely administrative support contributing to the success of the imaging area.</p><p><b>
Key Accountabilities:</b></p><ul><li>
Preparation of reports and correspondences.</li><li>
Works effectively as a team member within the department and with other units to provide quality service through communication, cooperation, and collaboration.</li><li>
Communicates well with all modalities within radiology and any other area within the facility by use of telephone and/or intercom systems. Responds to questions and requests for information, and resolves problems by gathering information and using thorough knowledge and understanding of own work area and others.
</li><li>Follows current hospital and department policies to properly assist the patient and/or provider. Provides assistance and direction via telephone. Shows competence in using the ACD phones. Can transfer calls to and from various numbers.</li><li>
Monitors Nuance critical finding software to ensure results are communicated efficiently to ordering physicians. Connects ordering physician with appropriate radiologist in applicable situations.</li><li>
Has knowledge and aids patient and/or physicians to schedule, reschedule or cancel an appointment when central scheduling is not available. When Central scheduling is available, transfers to Central scheduling department.</li><li>
Provides patient with instructions and exam preparations so that patients understand the exam that was ordered and is properly prepared for the exam.</li><li>
Locates prior imaging by CD or Image Connect when requested and ensures all prior records are correct.</li><li>
Obtains imaging reports when requested by patients and/or physicians and coordinates appropriate paperwork.</li><li>
Monitors printed orders and calls in the appropriate technologist on off shifts for STAT US, Nuc Med, MRI and Interventional patients.</li><li>
Responsible for all other support tasks including the scheduling of add on/walk in patients, importing of outside imaging studies into PACS System, exporting imaging studies to media, pushing imaging studies to other facilities, monitoring variances, monitoring STAT GoHealth dictations, etc.</li><li>
Demonstrates yearly competencies, including knowledge and behaviors, to meet the needs of patients with regard to the patient&rsquo;s age, condition or other special requirements.</li><li>
Performs other duties as assigned.</li></ul><p><i>
The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.</i></p><p><b>
Qualifications Guidelines:</b></p><ul><li>
High school diploma or equivalent.</li><li>
Individual exceptions may apply only under the discretion of the Medical and Administrative Director</li><li>
At least one year of customer service experience in a medical setting preferred.</li><li>
Knowledge of medical terminology.</li><li>
Quality assurance and customer service principles and practices.</li><li>
Communicate effectively with patients, relatives, medical staff and co-workers.</li><li>
Capacity to relate to patients of all cultural and socio-economic backgrounds.</li><li>
Current Nuance reporting system, Epic and Sectra PACS system.</li><li>
Maintain the confidentiality of patient records.</li><li>
Ability to understand and follow specifications and instructions. Attention to detail is required for success.</li><li>
Basic keyboard skills with proficiency in use of personal computer.</li></ul><p>
Physical Requirements:</p><ul><li>
Remaining in a stationary position, often sitting, standing, or kneeling for prolonged periods.</li><li>
Adjusting or moving objects up to 15 pounds in all directions.</li><li>
Repeating motions that may include the wrists, hands and/or fingers.</li><li>
Must be able to lift up to 20 pounds at times.</li><li>
Moving about to accomplish tasks or moving from one worksite to another.</li><li>
Must be able to access and navigate each department at the organization&rsquo;s facilities.</li></ul><p><i>
The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.</i></p><p></p><p><b><br>
Our team at Midstate Radiology Associates benefits from a diverse workforce and we welcome anyone to apply:</b></p><p><i>
Midstate Radiology Associates is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</i></p><p><b>
To learn more about Midstate Radiology Associates, including more information on employee benefits and our company culture, please visit our website:</b> www.MidstateRadiology.com</p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><br>
<div></div>
Weekly Schedule: Thur &amp; Fri 10:00 am-8:00 pm, Sat 8:00 am-6:00 pm + holiday rotation
<br>
Scheduled Weekly Hours: 30</div>

Customer Support & Image Library Representative

Lexington Health

<div><p>LFP Chapin<br>
Full Time<br>
Day Shift<br>
7:30-4:30</p><br>
<p></p>
<p>
Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet <i>with Distinction</i> status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News &amp; World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer.</p><br>
<p></p>
<p>
Lexington Health also includes an accredited Cancer Center of Excellence, the state&rsquo;s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer&rsquo;s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.</p><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2>
</div><div><p>
Assists patients, visitors, providers and office staff in a courteous and friendly manner. Performs all duties efficiently and timely, while maintaining a positive patient flow. Serves as an office liaison when required.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2>
</div><div><p><b>
Minimum Education</b>: High School Diploma or Equivalent<br>
<b>Minimum Years of Experience</b>: 6 months in a related field involving administrative support and customer service activities<br>
<b>Substitutable Education &amp; Experience</b>: Experience can be substituted for successful completion of a Medical Office Administrative Assistant certificate program<br>
<b>Required Certifications/Licensure</b>: None.<br>
<b>Required Training</b>: None.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions</b></h2>
</div><div><ul><li>Maintains positive attitude. Has contact by phone, correspondence or in person meetings with persons in other departments or outside the practice. Tact is required in all communication and the employee is responsible for harmonious relationships.</li>
<li>Demonstrates the following:
<ul><li>Appropriate communication of information to all ages.<br>
i. Infant - birth to 1 year<br>
ii. Child - 1 year through 12 years<br>
iii. Adolescent - 13 years through 17 years<br>
iv. Adult - 18 years through 65 years<br>
v. Geriatric - over 65 years</li>
<li>Responsiveness to all patients and office staff requests.</li>
<li>Performance of duties assigned by authorized personnel or as required in an emergency, i.e., fire or disaster.</li>
</ul></li><li>Provides/Performs
<ul><li>Communication
<ul><li>Telephone (Answer, Transfer)</li>
<li>Orders/Messages - Accurate and timely relay of information</li>
</ul></li><li>Scheduling
<ul><li>Referrals</li>
<li>Appointments</li>
<li>Ancillaries</li>
<li>Surgeries</li>
<li>Hospital Admissions</li>
</ul></li><li>Medical Records
<ul><li>Documentation</li>
<li>Forms - Chart structure</li>
<li>Electronic chart maintenance</li>
<li>Image files</li>
<li>Faxing</li>
<li>Copying</li>
</ul></li><li>Mail - In and Out</li>
<li>Office Operations
<ul><li>Enter/Verify/Correct patient demographics and insurance information</li>
<li>Obtain necessary signatures and consents as appropriate</li>
<li>Post charges/payments</li>
<li>Collect payment for office visits</li>
<li>Daily updates</li>
<li>Deposits</li>
<li>Maintain cash drawer</li>
<li>Screening and collecting unpaid balances</li>
<li>Financial counseling when needed</li>
<li>Work accounts receivable</li>
<li>Precertification/Authorization</li>
</ul></li></ul></li><li>Operation of and responsibility for equipment (including, but not limited to, routine maintenance, ordering of supplies, log sheets and cleaning)
<ul><li>General Office Equipment, i.e., fax machine, copier, etc.</li>
</ul></li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Duties &amp; Responsibilities</b></h2>
</div><div><ul><li>In-service/Education<br>
a. Department Orientation<br>
b. Annual Training</li>
<li>Clerical log sheets/auditsa. Samplesb. Equipment</li>
<li>Other
 <ul><li>Coding
<ul><li>E&amp;M/basic visits</li>
<li>Office procedures/complex visits</li>
<li>Surgeries</li>
<li>Hospital Services</li>
<li>Correspondence</li>
<li>Statistical reports</li>
<li>Accounts payable</li>
<li>Payroll</li>
<li>Chaperone</li>
</ul></li><li>Provides support and guidance for clerical policies and procedures</li>
</ul></li><li>All other duties as assigned
</li></ul></div></div></div><p>We are committed to offering quality, cost-effective benefits choices for our employees and their families:</p>
<ul>
<li>Day ONE medical, dental and life insurance benefits</li>
<li>Health care and dependent care flexible spending accounts (FSAs)</li>
<li>Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.</li>
<li>Employer paid life insurance &ndash; equal to 1x salary</li>
<li>Employee may elect supplemental life insurance with low cost premiums up to 3x salary</li>
<li>Adoption assistance</li>
<li>LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment</li>
<li>Tuition reimbursement</li>
<li>Student loan forgiveness</li>
</ul>
<p><b>Equal Opportunity Employer</b><br>
It is the policy of Lexington Health to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. Lexington Health strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. Lexington Health endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee&rsquo;s desires and abilities and the hospital&rsquo;s needs.</p></div>

Business Office Associate

Health and Wellness Clinic

<p><b>Job Overview</b></p><p>Please read this listing in its entirety BEFORE applying. You MUST: 1) speak conversational Spanish, 2) be available to work at least 2 full days M-F, and 3) be willing to travel to both clinics. We are not accepting applications for shadowing or volunteering for the winter or summer breaks.</p><p>This is a great opportunity for Pre-Medical and Pre-Physician Assistant students to gain hands-on clinical and small business experiences. We have over 13 previous staff members who entered medical school, PA school, or nursing school including at:</p><ul><li>University of Arizona College of Medicine - Tucson</li><li>Midwestern</li><li>AT Still</li><li>Nova Southeastern University</li><li>College of Osteopathic Medicine of the Pacific-Northwest</li><li>University of South Florida</li><li>Creighton University - Physician Assistant</li><li>Texas Tech School of Medicine</li></ul><p>Our scribes interact directly with our providers and patients. They are trained similar to a first year medical school student and are expected to: a) independently interview patients to identify the true complaints, b) go out of the room to present the findings concisely to the attending provider, c) examine the patient with provider, and d) re-explain to the patient the treatment plan at the end of the visit.</p><p><b>Responsibilities</b></p><ul><li>Assist providers with performing evaluations and injections</li><li>Educate the patient of the ongoing treatment plan</li><li>Learn to review and explain MRIs</li><li>Prepare and complete patient notes</li><li>Transcribe physical exam while in room with provider</li><li>Coordinate referrals to other medical providers and MRI facilities</li><li>Prepare paperwork related to billing and compile medical records</li><li>Help answer the phone, check-in patients, schedule patient&rsquo;s appointments, and maintain the cleanliness of the offices, if needed</li></ul><p>This job is ideal for someone who is:</p><ul><li>Looking for a future in medicine (Pre-Med, Pre-PA, Pre-NP)</li><li>Detail-oriented to avoid patient harm</li><li>Able to adapt to new workflow to increase efficiency</li><li>Wanting to improve their medical Spanish and learn about small business operations</li></ul><p>We operate two clinics specializing in treating pain from car accidents and work injuries. Unlike most pain management providers, we treat pain very differently and almost never prescribe addictive medications. Instead, we focus on identifying the root cause of pain and manipulating the body&rsquo;s natural healing response with their own platelets to achieve complete and permanent pain relief&mdash;rather than temporary fixes like steroid injections or nerve ablation. We use the 3rd generation platelet protocol called PRF with Albumin Gel (Platelet Rich Fibrin) which we think is more efficacious than Stem cells. You can learn more about what we do by watching our Youtube channel &ldquo;Dr No Pain&rdquo;.</p><p>The candidate MUST be willing to travel to both locations if their school schedule doesn&rsquo;t align with our clinic schedule:</p><ul><li>Mesa Clinic (Country Club &amp; Southern): M, W, F</li><li>Phoenix Clinic (43rd Ave &amp; Thomas): T &amp; Th</li></ul><p>To be considered, please answer the questions below, and email your resume to admin @AccidentDoctorsAZ. com</p><p>1) Do you speak Spanish? If so, what is your fluency level?</p><p>2) What is your GPA? Please adjust to a 4.0 scale.</p><p>3) How many words per minute can you type? Please complete the typing test and send us the screenshot of the result.</p><p>4) Are you willing to drive to both the Phoenix and Mesa clinics?</p><p>5) Are you in your Gap Year, a pre-Med or pre-PA student? What do you see yourself doing 1-year and 5-years from now?</p><p>6) Are you seeking part-time or full-time employment? Which days and times are you available to work?</p><p>7) Do you have experience working in a medical facility or at a law firm? If so, in what capacity?</p><p>8) What is your minimum salary/hourly requirement? Please state a number.</p><p>9) Are you currently employed? If so, why do you want to leave your current position?</p><p>10) What is your fluency in Microsoft Excel &amp; Google Sheets? If you are above 5, please state some key functionalities that you know.</p><p>11) Do you have experience teaching or leading?</p><p>12) What are 3 adjectives that describe you?</p><p><b>Skills</b></p><ul><li>Proficient in medical administrative support with a strong understanding of clinical terminology.</li><li>Experience working in a clinic or hospital setting is preferred.</li><li>Knowledge of vital signs monitoring and basic patient care procedures.</li><li>Strong attention to detail with excellent organizational skills.</li><li>Effective communication skills for interacting with patients and healthcare professionals.</li><li>Ability to work efficiently in a fast-paced environment while managing multiple tasks.</li></ul><p>Thank you for taking the time to answer the questions above. If your goals align with our practice, we will schedule your interview. We look forward to hearing from you.</p><p>Pay: $15.00 - $25.00 per hour</p><p>Work Location: In person</p>

Gap Year Clinical Internship, Pre-Med, Pre-PA Student, Medical Scribe 4-12-2026

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