medical assistant secretary

Mount Sinai Health System

<div>Description
The Offsite Medical Secretary II provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include telephones, reception, patient scheduling, obtain auth/precertification and maintenance of medical records, as assigned. Prepare stat reports and maintain up to date logs and provide follow up. Work directly with Supervisor and Administration to maintain physician schedule up to date on daily basis. 
Responsibilities
1. Clerical, reception and telephone support for the supervising physician.

2. May schedule appointments for patients.

3. Acquires insurance authorizations for procedures and tests ordered by physician.

4. May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician, subject to review and approval.

5. Maintains logging system as required for tracking test results.

6. Assists in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).

7. Prepares charts, pre-admissions and consent forms as necessary.

8. Retrieves physician correspondence from dictation service.

9. Prepares physicians mail correspondence.

10. Compiles documents for surgical billing packages if appropriate to practice.

11. Helps direct patient flow during practice hours.

12. Discuss payment arrangements with patients prior to office procedures/visits

13. Collect patients copayment/account balance

14. Assist with credentialing

15. Payment posting and record keeping

16. Open and close physicians schedules

17. Assist supervisor/manager with staff schedules and coverage

18. Assist with front desk duties training

19. Performs other duties as assigned 
Qualifications<ul>
<li>High School Diploma/GED.</li>
<li>2-4 years of administrative experience, preferably in a health care/practice environment</li>
<li>(Medical Assistant certificate program completion is required if performing Medical Assistant duties)</li>
</ul>
Collective bargaining unit: SEIU 1199-SLW-Ambulatory
SEIU 1199 Ambulatory Agreement at MS St. Luke's and MS West (Offsites), R41 - Neurology R41 - WST, Mount Sinai West 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $24.9373 - $25.4706 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Offsite Medical Secretary II-MSW-FT Days

Temple University Health System

Provides direct and indirect patient care duties under the guidance and direction of the registered nurse. Responsible for implementing components of the plan of care through the initiation/completion of procedures relating to basic human, mental health and social needs; comfort, safety and emergency measures; activities of daily living; personal care needs; nutrition and fluid needs; and elimination needs. Measures vitals signs, interprets cardiac monitoring strips, identifies dysrhythmias, documents monitoring strips and reports information to the registered nurse. Performs ECGs, venipuncture, capillary blood glucose testing, and Unit Secretary, Patient Transport and Environment of Care duties.
 
Education
 Other Successful completion of Nurses Aide/Medical Assistant Training and Competency Evaluation program or successful completion of the Fundamentals of Nursing Care Course in a Registered Professional Nurse program. Required
 High School Diploma or Equivalent Preferred
 
Experience
 General Experience as a nursing assistant, medical assistant, monitor technician and/or unit secretary. Preferred
 General Experience as a nursing assistant, medical assistant, monitor technician, phlebotomist and/or unit secretary - for Medical Telemetry Preferred
 
Licenses

PATIENT CARE TECHNICIAN- 6A Medical Surgical- 24HR Night Shift - Episcopal Campus

Delaware Nation Industries

<div>The Bureau of Education and Cultural Affairs (ECA) requires an Administrative Assistant IV (Senior Executive) to support the Assistant Secretary, Chief of Staff and the ECA Front Office. Support includes, but is not limited to, all functional roles of an Administrative Assistant, from scheduling, drafting memos, coordinating taskers, and providing substantive analysis on policy issues, to travel, budget, and project management, as well as other functions that directly assist the Assistant Secretary, Chief of Staff and the ECA Front Office. Exceptional critical thinking, writing and organizational skills is required, as well as the ability to prepare senior principals for a vast array of meetings, engagements, and events.
Job Duties:
<ul><li>Provide support directly to Deputy Assistant Secretary level and above.</li><li>
Conduct research, draft, and edit written materials such as correspondence, memoranda, speeches, reports, newsletters, and briefing papers.</li><li>
Prepare briefing checklists, briefing papers, and briefing books in preparation for a vast array of meetings and events.</li><li>
Help to coordinate and staff diplomatic and other high-level meetings, consultations, and liaison engagements, including those with ministers of foreign countries. Support may include researching and preparing background information on attendees and developing meeting agendas, as well as providing arrangements for security clearances, VIP parking, and building access, or an online meeting solution, as needed.</li><li>
Prepare the Assistant Secretary, Chief of Staff and the ECA Front Office for meeting with principals and others in attendance for any event. May serve as notetaker for meetings.</li><li>
Compile background memoranda, talking points and scenarios, and briefs the Assistant Secretary, Chief of Staff, or other assigned principal, in advance of meetings, events, or conferences.</li><li>
Help to prepare and coordinate representational events and conferences, including assisting with the planning, budgeting, coordinating, and recruiting of volunteers, working on event material&rsquo;s content and graphics, as well as providing onsite support.</li><li>
Support and escort principals at representational events, including evening or weekend events. This may include serving as the control officer.</li><li>
Serve as a liaison as needed for the Assistant Secretary, Chief of Staff and the ECA Front Office. Help to manage the Assistant Secretary&rsquo;s calendar and assists in the coordination of meeting schedules, reservations for events, booking transportation, confirming attendees, tracking briefing materials, and sending events information to Public Affairs for the Public Schedule, as well as requesting photographers or other social media support for meetings.</li><li>
Work directly with the ECA Front Office and Program Office staff, and/or Posts in the planning, preparation, and conduct of sensitive and/or complex domestic and foreign executive travel. This may include traveling with the Assistant Secretary or Chief of Staff.</li><li>
Provide analytical and logistical support for Bureau projects and/or activities, to include helping to formulate, plan, manage, and execute projects and activities.</li><li>
Track taskers and other requirements to ensure the Assistant Secretary and/or Chief of Staff is appropriately responsive to all required DAS-level clearances and above.</li><li>
Prepare written materials to include, but not be limited to, facilitating agendas and follow-up from meetings, writing meeting notes or minutes, processing information requests, and maintaining procedure manuals.</li><li>
Support the management of office staff through the editing of position descriptions, the tracking performance reviews, participating on committees, maintaining databases, reporting time and attendance, maintaining leave information, and supporting temporary duty staff.</li><li>
Support information technology and records management by maintaining document tracking systems, using travel systems, using an electronic message delivery system, maintaining biographic data, maintaining files, and supporting other electronic record systems as needed</li><li>
Provide other general administrative and programmatic support to the ECA Front Office in line with these duties as needed.</li></ul> 

Requirements 
<ul><li>
A Bachelor&rsquo;s degree</li></ul><ul><li>
Some specialized experience which provided the particular knowledge, skills, and abilities to perform the responsibilities of the position outlined above.</li><li>
Basic familiarity with U.S. foreign policy and international educational and cultural exchanges.</li><li>
Excellent computer skills, with proven experience in or the ability to learn the following applications: MS Office (Access, Excel, Outlook, PowerPoint, Word), Adobe Creative Suite, Email marketing tools, Salesforce</li><li>
Experience gathering, interpreting, and synthesizing data to inform pertinent issues to management and other stakeholders.</li><li>
Demonstrated skills or knowledge of global internet access and research capabilities.</li><li>
Strong critical thinking and analytical skills.</li><li>
Strong written and oral communication skills.</li><li>
Ability to interact with all nationalities in a culturally sensitive manner.</li><li>
Strong ability to also have a flexible, team-oriented approach to work.</li><li>
Preference for work on educational and cultural exchanges.</li><li>
Preference for exposure to U.S. foreign affairs agencies and/or international organizations.</li><li>
Ability to multitask, prioritize and deliver high-quality, accurate work within targeted deadlines;</li><li>
Ability to successfully work as a team to accomplish all tasks; and</li><li>
Ability to obtain and maintain a security clearance at the Secret level.</li></ul>
Other Duties: 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</div>

Executive Assistant-540092

Northeast Dermatology Associates

<div>Position Summary:

The Medical Assistant/Scribe plays a pivotal role in supporting dermatology physicians by delivering high-quality patient care. Responsibilities include patient rooming, updating medical histories, documenting visit details, and assisting with various dermatological procedures such as biopsies, surgeries, and skin treatments.

Pay and Hours:

Pay range is $22 - $23 hourly, Hours are: Monday - Thursday, 10 hours daily.

Essential Functions:

To perform effectively in this role, the candidate must fulfill the following duties with or without reasonable accommodations:
<ul>
<li>Collaborate with a team to manage an average patient volume of up to 40 patients daily.</li>
<li>Document patient histories, including history of present illness (HPI), medical, surgical, and family history, medications, and allergies.</li>
<li>Prepare and assist with dermatological and cosmetic procedures, including ED&amp;Cs, biopsies (shave and punch), ILK, I&amp;D, Botox, laser treatments, excisions, and other surgical interventions.</li>
<li>Administer local anesthesia and remove sutures as directed.</li>
<li>Ensure strict adherence to sterile techniques and infection control practices.</li>
<li>Perform scribing responsibilities, including inputting templates and chart notes as directed by physicians.</li>
<li>Process prescription refills and manage prior authorizations.</li>
<li>Log pathology samples and coordinate with appropriate laboratories.</li>
<li>Operate specialized equipment such as Narrowband UVB and photodynamic therapy units.</li>
<li>Maintain and replenish liquid nitrogen containers.</li>
<li>Clean and stock examination rooms and supply areas.</li>
<li>Ensure adherence to organizational infection control protocols.</li>
<li>Maintain reliable and consistent attendance.</li>
<li>Perform other duties as assigned by the supervising physician or department lead.</li>
</ul>
Knowledge, Skills, &amp; Responsibilities:
<ul>
<li>High School Diploma or GED required.</li>
<li>0&ndash;3 years of medical assistant experience, preferably in dermatology.</li>
<li>Proficient in Microsoft Office applications.</li>
<li>Strong attention to detail with the ability to maintain accurate patient records.</li>
<li>Effective communication and teamwork skills.</li>
</ul>
This role requires a proactive, dependable, and detail-oriented individual with the ability to manage multiple tasks in a dynamic healthcare environment. The ideal candidate demonstrates a strong commitment to patient care and operational excellence.

Physical and Mental Demands:

The physical and mental demands described below are representative of those required to perform this job successfully. Reasonable accommodations may be made for individuals with disabilities:
<ul>
<li>Physical Requirements:</li>
<li><ul><li>Occasionally required to stand, walk, and sit for extended periods.</li>
<li>Use hands to handle objects, tools, or controls; reach with hands and arms.</li>
<li>Occasionally required to climb stairs, balance, stoop, kneel, bend, crouch, or crawl.</li>
<li>Occasionally lift, push, pull, or move up to 20 pounds.</li>
</ul></li><li>Vision Requirements:</li>
<li><ul><li>Close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.</li>
</ul></li>
</ul>Note: 
This job description is intended to provide a general overview of the role. Additional responsibilities may be assigned, or duties modified by the department supervisor based on operational needs.</div>

Medical Assistant/Scribe - Marblehead, MA

Sunlight General Trading

Job Title: Secretary (Assistant to CEO)Job SummaryThe Executive Secretary to the CEO is responsible for providing high-level administrative, organizational, and confidential support to the Chief Executive Officer. The role ensures the efficient operation of the CEO&rsquo;s office, coordination with internal departments and proper management of executive schedules, communications, and documentationKey Responsibilities1. Executive Support<ul><li>Manage and maintain the CEO&rsquo;s calendar, appointments, and meeting schedules.</li><li>Organize and coordinate management meetings, and executive briefings.</li><li>Prepare meeting agendas, minutes, and follow-up action items.</li><li>Screen and prioritize incoming calls, emails, and correspondence for the CEO.</li><li>Maintain confidential files, reports, contracts, and corporate records.</li><li>Prepare reports, presentations, and briefing materials for executive meetings.</li><li>Ensure proper document management and record keeping in the CEO&rsquo;s office.</li><li>Arrange travel schedules, visa processing, accommodation, and itineraries for the CEO.</li><li>Monitor follow-ups on important tasks, deadlines, and executive decisions.</li><li>Coordinate with HR, Finance, Sales, and Operations departments to ensure smooth communication with the CEO&rsquo;s office.</li><li>Assist in special projects and strategic initiatives assigned by the CEO.</li><li>Maintain strict confidentiality of company information, executive discussions, and strategic decisions.</li><li>Represent the CEO&rsquo;s office with professionalism, discretion, and integrity.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years experience as Executive Secretary, Personal Assistant, or Executive Assistant to senior management.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthJob Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

Executive Secretary to CEO

Voltex Security Systems

We are seeking a detail-oriented and organized Office Secretary to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks including managing schedules, handling correspondence, and assisting with customer inquiries. The Office Secretary will play a key role in maintaining a positive and productive work environment.DutiesPerform data entry and maintain accurate records in office databases.Greet visitors and manage front desk operations, ensuring a welcoming atmosphere.Handle incoming calls and emails, providing exceptional customer support.Assist in calendar management by scheduling appointments and meetings for staff.Prepare and distribute correspondence, reports, and other documents as needed.Maintain office supplies inventory and place orders when necessary.Provide assistance to team members as a personal assistant when required.Ensure compliance with office procedures and maintain confidentiality of sensitive information.RequirementsProven experience as an office clerk or in a similar administrative role.Proficiency in data entry with strong attention to detail.Experience as a medical receptionist is a plus but not mandatory.Excellent customer service skills with the ability to communicate effectively with clients and colleagues.Strong organizational skills with the ability to manage multiple tasks simultaneously.Bilingual candidates are highly encouraged to apply, as this is beneficial for customer interactions.Familiarity with calendar management tools and office software (e.g., MS Office Suite).Ability to work independently as well as part of a team in a fast-paced environment.If you are looking for an opportunity to contribute positively to our team while developing your administrative skills, we encourage you to apply for the Office Secretary position today!Job Type: Full-timePay: $12.00 - $25.00 per hourPeople with a criminal record are encouraged to applyWork Location: Hybrid remote in Houston, TX 77021

Office Secretary

Kingdom Auto/Kingdom Collision

&lt;Job Summary&gt; We are seeking an energetic and highly organized Secretary Assistant to join our dynamic team! In this vital role, you will serve as the backbone of our office operations, providing exceptional administrative support, managing front desk responsibilities, and ensuring smooth communication across departments. Your proactive approach and excellent organizational skills will help create a welcoming environment for clients and colleagues alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant professional setting.&lt;Duties&gt;<ul><li>Greet visitors and clients at the front desk with professionalism and warmth, ensuring a positive first impression</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette</li><li>Perform data entry, filing, and document proofreading to maintain accurate records and correspondence</li><li>Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial accuracy</li><li>Provide customer support by addressing inquiries promptly and professionally via phone, email, or in person</li><li>Support office management tasks such as supply inventory, organization of files, and general administrative duties to ensure operational efficiency</li></ul>&lt;Requirements&gt;<ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures</li><li>Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills</li><li>Experience with multi-line phone systems and phone etiquette to handle calls confidently and courteously</li><li>Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members</li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Knowledge of QuickBooks for bookkeeping and basic financial recordkeeping is preferred</li><li>Previous experience as a dental or medical receptionist or personal assistant is a plus but not required</li><li>Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously</li><li>Attention to detail for proofreading documents, managing files, and maintaining accurate records</li></ul>Join us as a Secretary Assistant where your enthusiasm, organizational talent, and dedication will make a meaningful impact every day! We value proactive individuals eager to grow their career in office administration while delivering outstanding support to our team.Pay: $10.00 - $15.00 per hourBenefits:<ul><li>Professional development assistance</li></ul>Work Location: In person

Secretary Assistant

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