medical assistant secretary

Oklahoma Heart Hospital

<div>Overview:
<h3 class="jobSectionHeader"><b>Join Our Team at Oklahoma Heart Hospital (OHH)</b></h3><div><b>
ONE TEAM. ALL HEART.</b> At OHH, we believe that patient care is truly at the heart of everything we do. Our dedicated team members are involved in every step of our patients&rsquo; journeys, bringing hope, compassion, and healing to both patients and their families. Together with our physicians and caregivers, we&rsquo;re shaping the future of heart care in Oklahoma by serving the state and leading the nation.</div><h3 class="jobSectionHeader"><b>
Why You'll Love Working Here:</b></h3><ul><li><b>
Comprehensive Benefits:</b><ul><li>
Medical, Dental, and Vision coverage</li><li>
401(k) plan with employer match</li><li>
Long-term and short-term disability</li><li>
Employee Assistance Programs (EAP)</li><li>
Paid Time Off (PTO)</li><li>
Extended Medical Benefits (EMB)</li><li>
Opportunities for continuing education and professional growth</li></ul></li></ul><div><i>
Please note that benefits may vary by position, and some roles (like PRN, Flex, Float, etc.) may have exclusions. For eligible positions, benefits start on your first day!</i></div><div></div><div><br>
We can&rsquo;t wait for you to join our heart-centered team!</div>
Responsibilities:
<div>
The <b>Medical Assistant (MA)</b> provides high-quality patient care and clinical support in an Oklahoma Heart Hospital outpatient clinic setting. Under the direct supervision of the Clinic Nurse Director, Clinic Director, or Physician, the Medical Assistant assists with daily clinic operations while upholding the mission, vision, and values of <b>Oklahoma Heart Hospital</b>. This role supports efficient patient flow, accurate clinical documentation, and a positive patient experience.</div><div></div><div><br>
This position is classified as a <b>safety-sensitive position</b>, meaning Oklahoma Heart Hospital reasonably believes the duties of this role may directly impact the safety and health of the employee, patients, and others.</div><div></div><h2 class="jobSectionHeader"><b><br>
Essential Duties &amp; Responsibilities</b></h2><ul><li><div>
Assist physicians and providers in both in-office and off-site Oklahoma Heart Hospital clinic locations while following all OHH policies, procedures, and regulatory requirements</div></li><li><div>
Manage patient flow by rooming patients, obtaining medical histories, and measuring and recording vital signs</div></li><li>
Answer telephones, and direct calls to appropriate staff</li><li><div>
Prepare patients for examinations, procedures, and diagnostic testing in a cardiovascular-focused outpatient clinic environment</div></li><li><div>
Prepare, clean, stock, and maintain examination and treatment rooms in accordance with infection control and safety standards</div></li><li><div>
Prepare, maintain, and sterilize medical supplies, instruments, and equipment</div></li><li><div>
Administer vaccines, apply dressings, and assist with minor clinical procedures including wound care, suture removal, and staple removal as directed</div></li><li><div>
Triage patient telephone calls and communicate clinical concerns to nursing staff or physicians appropriately</div></li><li><div>
Process prescription refill requests and communicate medication information with pharmacies</div></li><li><div>
Review patient charts and electronic medical records (EMR) for accuracy and completeness prior to scheduled clinic visits</div></li><li><div>
Schedule patient appointments and coordinate referrals, diagnostic tests, and hospital admissions within the Oklahoma Heart Hospital system</div></li><li><div>
Order, stock, and maintain clinical and office supplies and equipment</div></li><li><div>
Assist patients with mobility or ambulatory needs while maintaining patient safety and dignity</div></li><li><div>
Educate patients on treatment plans, medications, diet, and physician instructions to support continuity of care</div></li><li><div>
Document all patient interactions, treatments, and communications accurately and thoroughly in the medical record</div></li></ul>
Qualifications:
<div><b>
Education</b>: High school diploma or equivalent required.</div><div></div><div><b><br>
Licensure/Certification</b>: BLS certification required within sixty (60) months of hire.</div><div><br>
</div><div><b>Experience</b>: Six (6) months to one (1) year of continuous experience in a clinic setting preferred.</div><div></div><div><i><br>
As part of our team, you are empowered to work collaboratively with our physicians and other caregivers, and play an integral role in setting the standard for excellence in patient care. </i><i>Every team member at OHH plays an integral role in our patients&rsquo; experience. They are the reason OHH continues to serve the state and lead the nation. Be part of the future of cardiac care.</i></div></div>

MA, Medical Assistant/Secretary - Dr. Silva

Mount Sinai Health System

<div><b>Description</b><p>
The Offsite Medical Secretary II provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include telephones, reception, patient scheduling, obtain auth/precertification and maintenance of medical records, as assigned. Prepare stat reports and maintain up to date logs and provide follow up. Work directly with Supervisor and Administration to maintain physician schedule up to date on daily basis.</p><b><br>
Responsibilities</b><p>
1. Clerical, reception and telephone support for the supervising physician.</p>
<p>
2. May schedule appointments for patients.</p>
<p>
3. Acquires insurance authorizations for procedures and tests ordered by physician.</p>
<p>
4. May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician, subject to review and approval.</p>
<p>
5. Maintains logging system as required for tracking test results.</p>
<p>
6. Assists in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).</p>
<p>
7. Prepares charts, pre-admissions and consent forms as necessary.</p>
<p>
8. Retrieves physician correspondence from dictation service.</p>
<p>
9. Prepares physicians mail correspondence.</p>
<p>
10. Compiles documents for surgical billing packages if appropriate to practice.</p>
<p>
11. Helps direct patient flow during practice hours.</p>
<p>
12. Discuss payment arrangements with patients prior to office procedures/visits</p>
<p>
13. Collect patients copayment/account balance</p>
<p>
14. Assist with credentialing</p>
<p>
15. Payment posting and record keeping</p>
<p>
16. Open and close physicians schedules</p>
<p>
17. Assist supervisor/manager with staff schedules and coverage</p>
<p>
18. Assist with front desk duties training</p>
<p>
19. Performs other duties as assigned</p><b><br>
Qualifications</b><ul>
<li>High School Diploma/GED.</li>
<li>2-4 years of administrative experience, preferably in a health care/practice environment</li>
<li>(Medical Assistant certificate program completion is required if performing Medical Assistant duties)</li>
</ul>
<p></p><p>Collective bargaining unit: SEIU 1199-SLW-Ambulatory</p><p></p><p>
SEIU 1199 Ambulatory Agreement at MS St. Luke's and MS West (Offsites), R41 - Neurology R41 - WST, Mount Sinai West</p><b><br>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $24.9373 - $25.4706 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Offsite Medical Secretary II-MSW-FT Days

Temple University Health System

Provides direct and indirect patient care duties under the guidance and direction of the registered nurse. Responsible for implementing components of the plan of care through the initiation/completion of procedures relating to basic human, mental health and social needs; comfort, safety and emergency measures; activities of daily living; personal care needs; nutrition and fluid needs; and elimination needs. Measures vitals signs, interprets cardiac monitoring strips, identifies dysrhythmias, documents monitoring strips and reports information to the registered nurse. Performs ECGs, venipuncture, capillary blood glucose testing, and Unit Secretary, Patient Transport and Environment of Care duties.
<br><br>
Education
<br>Other Successful completion of Nurses Aide/Medical Assistant Training and Competency Evaluation program or successful completion of the Fundamentals of Nursing Care Course in a Registered Professional Nurse program. Required
<br>High School Diploma or Equivalent Preferred
<br><br>
Experience
<br>General Experience as a nursing assistant, medical assistant, monitor technician and/or unit secretary. Preferred
<br>General Experience as a nursing assistant, medical assistant, monitor technician, phlebotomist and/or unit secretary - for Medical Telemetry Preferred
<br><br>
Licenses

PATIENT CARE TECHNICIAN- 6A Medical Surgical- 24HR Night Shift - Episcopal Campus

Kaiser Permanente

<div><div><b>Job Summary:</b></div><br>
<br>
<p>Kaiser Permanente Washington serves over 700,000 members across the state of Washington and is growing! We believe that achieving total health for our members takes teamwork and we are looking for exceptional team members who thrive on delivering an exceptional experience for our members and patients. Kaiser Permanente Washington is recognized as a best place to work that embraces diversity, fosters collaboration, practices mentorship, and believes in a positive, healthy work environment.<br>
Our Medical Assistants (MA) play a critical role and are key to our promise on delivering an exceptional patient experience. As an MA at Kaiser Permanente you will be part of a world class care team working with outstanding nurses, physicians, physicians assistants and nurse practitioners to provide the best care possible. Join us in our mission to provide high-quality, affordable health care services and to improve the health of our members and the communities we serve.</p><div><b><br>
Essential Responsibilities:</b></div><br>
<br>
<ul><li>Collection of selected data about health status of the patient. Determines consumers purpose for visit, concerns and educational/physical needs. Checks and records consumers vital signs. Records pertinent data on the consumers medical record. Recognizes urgent/emergent situations and refers them in a timely fashion to physician or nurse. Participates with other health team members in the development of the nursing care plan. Contributes pertinent information to the nursing plan of care and passes it on to appropriate professional provider. Follows through and implements the nursing plan of care safely and completely according to role and team specifications. Documents accurate information in proper format.</li><li>
Communicates in an attentive and individualized manner in every encounter. Participates in the coordination and facilitation of care for the patient. Cooperates and communicates effectively with other team members in order to accomplish the workload. Recognizes and reports obvious psychosocial, cultural and/or emotional needs. Verifies the patients understanding of the purpose for visit. Instructs and orients patients and family/significant others to the health care team members, the services available, and the means of access to those services. Participates in the orientation of new consumers to KFHPWs policies and procedures. Demonstrates an awareness of the Consumer Bill of Rights and Responsibilities.</li><li>
According to the educational plan determined by the professional provider, provides instruction to the patient and family/significant others. Provides instruction that matches learning needs and the nursing plan of care. Encourages patient compliance with therapeutic and medical regimens. Under the direction of the professional provider, provides the patient with preventive care information that matches his/her age, sex, and health status. Utilizes available health education resources. Reinforces the plan with patient to improve general health status.</li><li>
Accurately documents selected patient history observations and procedures. Adheres to KFHPW documentation standards. Provides each patient a safe, comfortable, and private environment. Provides a safe environment for each patient and adheres to KFHPW safety standards. Adheres to KFHPW infection control policies and procedures.</li><li>
Demonstrates responsibility and accountability for practice, for continued growth and self-evaluation. Identifies own learning needs and participates in educational efforts to meet those needs. Participates in staff orientation and student education activities. Participates with managers in completing the process for self and colleague/team performance reviews. Consistently demonstrates an appearance consistent with current KFHPW dress code policy.</li></ul><div><br>
<b>Basic Qualifications:</b></div>
<div>Experience</div><br>
<br>
<ul><li>N/A</li></ul><div>
Education</div><br>
<br>
<ul><li>High School Diploma OR General Education Development (GED) required.</li><li>
Graduate of an accredited medical assistant program prior to start date/transfer or equivalent Military experience with ability to obtain MA-I prior to start date.</li></ul><div>
License, Certification, Registration</div>
<ul><li>Interim Medical Assistant Certificate (Washington) required at hire OR Medical Assistant Certificate (Washington) required at hire
</li></ul><ul><li>Medical Assistant Certificate (Washington) within 12 months of hire<br>
</li></ul>
<ul><li>Basic Life Support required at hire<br>
</li></ul><div>
<b>Additional Requirements:</b></div><br>
<ul><li>
If hired as MA-I, must obtain MA-C prior to the expiration of the MA-I credential.</li><li>
Knowledge and skills listed on the Kaiser Foundation Health Plan of Washington Medical Assistant Competencies/Skills Inventory.</li></ul><div>
<b>Preferred Qualifications:</b></div><br>
<br>
<ul><li>1 year MA experience</li></ul><br>
PrimaryLocation : Washington,Port Orchard,Port Orchard Medical Center<br>
HoursPerWeek : 32<br>
Shift : Day<br>
Workdays : Mon, Tue, Thu, Fri<br>
WorkingHoursStart : 08:00 AM<br>
WorkingHoursEnd : 05:00 PM<br>
Job Schedule : Part-time<br>
Job Type : Standard<br>
Employee Status : Regular<br>
Employee Group/Union Affiliation : J02|SEIU|SEIU Local 1199 Service Unit<br>
Job Level : Individual Contributor<br>
Job Category : Clinical Support,Medical Assistant<br>
Department : Renton Admin Glacier - Message Nurse - 1130<br>
Travel : No<br>
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.</div>

Medical Assistant, Port Orchard (32 hrs)

Medellin Auto Services

<p>We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents and maintaining databases. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p><b>Key </b>Responsibilities</p><ul><li>Greet and welcome visitors in a courteous and professional manner.</li><li>Answer and direct phone calls.</li><li>Manage the calendar including scheduling appointments for customer to drop off and pick up their cars in accordance to the team.</li><li>Prepare and distribute correspondence, memos, letters, and reports.</li><li>Handle incoming and outgoing mail and packages.</li><li>Maintain a clean and organized office space.</li><li>Perform general clerical duties, such as filing, photocopying, and data entry.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Maintain daily updated records.</li><li>Maintain and create database (soft and hard copies).</li></ul><p><b>Requirements (Qualifications/Experience/Competencies)</b></p><ul><li>Graduate in any discipline.</li><li>Proven experience as a secretary, administrative assistant, or secretary of minimum 1 year.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time management skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Ability to prioritize tasks and work efficiently under pressure.</li><li>Professional demeanor and appearance.</li></ul><p>Job Type: Full-time</p><p>Experience:</p><ul><li>receptionist/secretary: 2 years (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul><p>Work Location: In person</p>

Secretary cum Receptionist

Emirates Talent Solution

<p><b>Position Title:</b> Executive Assistant / Secretary<br/><b>Location:</b> Karachi, Pakistan<br/><b>Employment Type:</b> Full-Time</p><p>Job Overview</p><p>Emirates Talent Solution is hiring a <b>professional and detail-oriented Executive Assistant / Secretary</b>. This role requires someone who can efficiently handle executive-level administration, communication flow, scheduling, and overall office coordination within a dynamic business environment.</p><p>Key ResponsibilitiesExecutive &amp; Administrative Support</p><ul><li>Coordinate executive calendars, meetings, and daily schedules.</li><li>Prepare, edit, and format presentations, reports, and official documents.</li><li>Maintain structured and confidential filing systems for senior management records.</li></ul><p>Communication &amp; Coordination</p><ul><li>Serve as the primary point of contact between management and internal/external stakeholders..</li><li>Facilitate smooth communication across departments and teams.</li></ul><p>Meeting &amp; Event Management</p><ul><li>Plan and organize meetings</li><li>Develop meeting agendas, take minutes, and track action items.</li></ul><p>Confidentiality &amp; Professional Ethics</p><ul><li>Manage sensitive information with strict confidentiality and professionalism.</li><li>Ensure secure handling and storage of important documentation.</li></ul><p>Office &amp; HR Assistance</p><ul><li>Oversee routine office administration.</li></ul><p>Requirements</p><ul><li>Bachelor&rsquo;s degree</li><li>Atleast <b>4-5 years</b> of relevant experience in executive secretary role.</li><li>Advanced knowledge of <b>Microsoft Office Suite</b> (Word, Excel, PowerPoint, Outlook).</li><li>Strong command over <b>English</b></li><li>Excellent organizational, multitasking, and time-management abilities.</li><li>High level of discretion, accuracy, and attention to detail.</li><li>Previous exposure to the <b>signage or outdoor advertising industry</b> will be considered a plus.</li></ul><p>Job Type: Full-time</p><p>Pay: Up to Rs100,000.00 per month</p><p>Work Location: In person</p>

Executive Secretary

180 Water

<p><b>Overview</b><br/>We are seeking a proactive and organized Office Secretary to join our dynamic team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, strong communication abilities, and a positive attitude. As an Office Secretary, you will be the first point of contact for visitors and clients, managing multiple responsibilities with efficiency and professionalism.</p><p><b>Duties</b></p><ul><li>Greet visitors and clients at the front desk with a friendly and professional demeanor, ensuring a welcoming environment</li><li>Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools to prepare reports, correspondence, and schedules</li><li>Maintain calendar management for appointments, meetings, and events to optimize office productivity</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking</li><li>Perform general clerical duties such as photocopying, faxing, mailing, and inventory management of office supplies</li><li>Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of satisfaction</li><li>Assist with office management tasks including organizing files, managing office equipment, and coordinating maintenance requests</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Familiarity with QuickBooks or other bookkeeping software for basic financial tasks</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills combined with attention to detail for proofreading and data entry tasks</li><li>Knowledge of medical or dental receptionist procedures is a plus but not required</li><li>Exceptional time management skills to prioritize tasks efficiently in a busy environment</li><li>Personal assistant or medical receptionist experience is advantageous for supporting various administrative functions</li></ul><p>Join us as an Office Secretary and be part of a vibrant team dedicated to delivering outstanding service while supporting the seamless operation of our office. Your energy, organization skills, and commitment will make a meaningful difference every day!</p><p>Pay: $18.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Office Secretary

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