medical front desk coordinator

Vytalyze Minds Corp

<div><div>Front Desk Coordinator / Receptionist &ndash; Behavioral Health (Full-Time, On-Site) 
</div><div>
Hialeah, FL | $18 &ndash; $23 per hour 
</div><div>
Vytalyze Minds Corp, a Joint Commission&ndash;accredited behavioral health organization, is seeking a professional and highly organized Front Desk Coordinator to serve as the first point of contact for patients, providers, and visitors. This role is critical in ensuring smooth daily operations and delivering a positive patient experience. 
</div><div>
Position Overview</div><div>
The Front Desk Coordinator will manage front office operations, support clinical staff, and maintain an organized and welcoming environment. This position requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced healthcare setting. 
</div><div>
Work Schedule:</div><ul><li>
Full-time, on-site.</li><li>
Monday to Friday (with occasional flexibility for extended hours as needed).</li></ul><div></div><div> 
Key Responsibilities:</div><ul><li>
Greet and check in patients, ensuring all required documentation is completed accurately.</li><li>
Answer and manage incoming calls, schedule appointments, and route inquiries appropriately.</li><li>
Verify insurance information and assist with patient intake processes.</li><li>
Maintain front desk organization, including reception area and patient flow.</li><li>
Coordinate provider schedules and assist with appointment confirmations and reminders.</li><li>
Collect and distribute incoming mail and manage outgoing correspondence.</li><li>
Support administrative tasks, including scanning, filing, and data entry.</li><li>
Assist with maintaining office supplies and ensuring operational readiness of the workspace.</li><li>
Collaborate with clinical and administrative teams to ensure efficient workflow.</li><li>
Maintain strict confidentiality in compliance with HIPAA regulations.</li><li>
Provide general support to management and clinical staff as needed.</li></ul><div></div><div> 
Qualifications:</div><ul><li>
High school diploma or equivalent required (Associates degree preferred).</li><li>
12 years of front desk, medical office, or administrative experience preferred.</li><li>
Strong communication and customer service skills.</li><li>
Experience with scheduling systems and electronic health records (EHR) is a plus.</li><li>
Ability to multitask, prioritize, and work in a fast-paced environment.</li><li>
Bilingual (English/Spanish) preferred.</li><li>
Professional demeanor and strong organizational skills.</li></ul><div></div><div> 
What We Offer:</div><ul><li>
Competitive hourly pay.</li><li>
Supportive and team-oriented work environment.</li><li>
Opportunity to grow within a reputable behavioral health organization.</li><li>
Stable, full-time schedule.</li></ul><div></div><div> 
Vytalyze Minds Corp is committed to providing high-quality care and maintaining a professional, patient-centered environment. We are looking for team members who are reliable, detail-oriented, and passionate about supporting mental health services. 
</div><div>
Apply today to join our team.</div></div>

Front Desk Coordinator / Receptionist – Behavioral Health (Full-Time, On-Site)

MedBridge Ventures

<div>The Surgery Center of Oakland is an ambulatory surgery center that specializes in orthopedics and pain management and is dedicated to excellent outpatient care. While applications need to be submitted through this ad, you can learn more about the facility here: https://www.oaklandasc.com/
Front Desk Patient Care Coordinator 
(Part-Time Position)
Responsibilities: 
Front Desk Patient Care Coordinator duties will consist of, but are not limited to:<ul><li>
Greet the patient and family and is sensitive to their needs.</li><li>
Scheduling of surgical cases.</li><li>
Maintains appointment schedule for patients. Coordinates patient schedule with surgery schedule.
</li><li>Ensures that patient charts are pulled, and information is accurate prior to the surgery date.</li><li>
Screens, takes messages, routes incoming calls, and assists out-going calls.</li><li>
Responsible for keeping current registrations of patients, insurance companies and referring doctors.</li><li>
Processes and gives receipt for monies received from patients and is responsible for the petty cash fund.</li><li>
Takes down name and number of the adult (18 or over) taking the patient home and follows the center&rsquo;s procedures relating to the patient&rsquo;s departure.</li><li>
Set up basic patient charts for each new patient, responsible for filing and auditing patient charts, checking for completeness and accuracy of the medical transcription.</li><li>
Refer charts back to appropriate staff and surgeons for completion.</li><li>
Compile quarterly reports on medical record deficiencies and assist with peer review for the Quality Assurance and Performance Improvement (QAPI) Coordinator.</li><li>
Assure the confidentiality of all records by the required permission of the patient for releasing the chart information.</li><li>
Follows all HIPAA guidelines when handling patient records.</li><li>
Assure that all surgical charts are locked at the end of the day.</li><li>
Ensure subpoenas and record requests are handled correctly and in a timely manner.</li><li>
Ability to train and supervise new personnel for the front office area.</li><li>
Acts as a liaison between the surgical team and the patient&rsquo;s family.</li></ul>
Key Competencies: 
To perform in this position successfully, an individual should demonstrate the following competencies:<ul><li>
Organization: Prioritize and plan work activities.</li><li>
Problem Solving: Use time efficiently; Identify and resolve problems in a timely manner; Develop alternate solutions.</li><li>
Judgment: Gather and analyze information in a skillful manner; Includes appropriate personnel in decision making process; Exhibits sound and accurate judgment</li><li>
Task Management: Effectively juggle multiple tasks.</li><li>
Quality: Demonstrate accuracy and thoroughness.</li><li>
Patient-centric Service: Look for ways to improve and promote quality and efficiency Respond promptly to patient's needs; always Maintain composure and professionalism; Excellent telephone techniques and rapport.</li><li>
Adaptability: Able to deal with frequent changes, delays, or unexpected events; Able to work well under pressure.</li><li>
Dependability: Complete tasks on time or notifies appropriate person of alternate plan.</li><li>
Teamwork: Balance team and individual responsibilities; Contribute to building a positive team spirit.</li><li>
Safety and Security: Maintain patient confidentiality; Observes safety and security procedures; Adheres to the center&rsquo;s Policies and Procedures and HIPAA guidelines.</li></ul>
Qualifications:<ul><li>
High school graduate or equivalent.</li><li>
General office experience preferred.</li><li>
Must have current BLS certification.</li><li>
Has full command of the English language, both verbal and written.</li></ul></div>

PT OAK Front Desk Patient Care Coordinator

Performance Optimal Health

<div>Join Performance Optimal Health as a Front Desk/Healthcare Coordinator. At Performance, we take a holistic approach to health and recovery, striving to empower clients to live better lives. Through our services, based on the Four Pillars of Optimal Health&mdash;exercise, nutrition, recovery, and stress management&mdash;we tailor care to the unique needs of each client. Our highly trained professionals and commitment to quality care make the client journey our priority.
With over 20 years of experience across Connecticut, New York, and Naples, Florida, we are excited to expand and grow our Practice Coordinator Team. As a Front Desk/Healthcare Coordinator, you will play a vital role in the client experience, blending administrative expertise and exceptional hospitality to create a seamless and welcoming environment for clients and colleagues alike. You will report to the Practice Manager and collaborate with teams across physical therapy, wellness, and billing.
Cornerstones
Performance Optimal Health is driven by five main cornerstones that guide all actions and decisions:<ul><li>
We care from the core</li><li>
We sweat the small stuff</li><li>
We are teachers &amp; scholars</li><li>
We take ownership</li><li>
We huddle</li></ul>
Key Responsibilities<ul><li>
Act as a brand ambassador, well-versed in our history, services, brand standards, programs, and pricing.</li><li>
Manage first impressions, including greeting clients, providing site tours, answering phone calls, and responding to email requests.</li><li>
Ensure client preparedness for appointments by verifying insurance benefits, collecting co-payments, and updating records in electronic medical record (EMR) systems.</li><li>
Address client inquiries, feedback, and concerns promptly, escalating when necessary.</li><li>
Perform general administrative tasks such as data entry, scheduling, and document management (print/fax/scan).</li><li>
Promote additional services and products to enhance client engagement with the Performance Optimal Health model.</li><li>
Maintain a clean, organized, and welcoming workspace with attention to detail.</li><li>
Collaborate cross-functionally with all departments to ensure efficient operations and a high-quality client experience.</li><li>
Utilize and manage data in customer relationship management (CRM) and EMR systems (e.g., Optimis, Duxware) with accuracy.</li></ul><ul><li>
Communicate professionally with clients, clinical staff, and internal teams using Microsoft Teams and other channels.</li><li>
part-time with weekend availability</li></ul> 

Requirements 
Qualifications:<ul>
<li><ul><li>Exceptional customer service skills and a passion for client care.</li></ul></li>
<li><ul><li>Strong organizational, analytical, multitasking, and communication abilities.</li></ul></li>
<li><ul><li>Experience with Apple and Windows products, Microsoft Teams, and relevant software.</li></ul></li>
<li><ul><li>Familiarity with EMR and CRM systems.</li></ul></li>
<li><ul><li>Ability to manage multiple situations with poise and confidence.</li></ul></li>
<li><ul><li>Self-starter with a strong work ethic and openness to new ideas.</li></ul></li>
</ul>Bonus Skills:<ul>
<li><ul><li>Associate degree in a related field.</li></ul></li>
<li><ul><li>Experience with Mindbody Online, Optimis, or Duxware systems.</li></ul></li>
<li><ul><li>Proficiency in calendar management and scheduling.</li></ul></li> 
</ul> 
 
Benefits 
Benefits at a full-time status:<ul>
<li>Medical/Dental/Vision</li>
<li>401K+ Match</li>
<li>Growth potential within the organization.</li>
<li>Access to facilities at all locations.</li>
<li>Internal and external discounts.</li>
Fun atmosphere 
<li>
</li></ul>This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department. All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States.</div>

Front Desk/Healthcare Coordinator

<div>
 Join Performance Optimal Health as a Front Desk/Healthcare Coordinator. At Performance, we take a holistic approach to health and recovery, striving to empower clients to live better lives. Through our services, based on the Four Pillars of Optimal Health&mdash;exercise, nutrition, recovery, and stress management&mdash;we tailor care to the unique needs of each client. Our highly trained professionals and commitment to quality care make the client journey our priority.
 
 
 With over 20 years of experience across Connecticut, New York, and Naples, Florida, we are excited to expand and grow our Practice Coordinator Team. As a Front Desk/Healthcare Coordinator, you will play a vital role in the client experience, blending administrative expertise and exceptional hospitality to create a seamless and welcoming environment for clients and colleagues alike. You will report to the Practice Manager and collaborate with teams across physical therapy, wellness, and billing.
 
 
 Cornerstones
 
 
 Performance Optimal Health is driven by five main cornerstones that guide all actions and decisions:
 
 
 <ul>
 <li>
 We care from the core
 </li>
 <li>
 We sweat the small stuff
 </li>
 <li>
 We are teachers &amp; scholars
 </li>
 <li>
 We take ownership
 </li>
 <li>
 We huddle
 
 
 </li>
 </ul>
 Key Responsibilities
 
 
 <ul>
 <li>
 Act as a brand ambassador, well-versed in our history, services, brand standards, programs, and pricing.
 </li>
 <li>
 Manage first impressions, including greeting clients, providing site tours, answering phone calls, and responding to email requests.
 </li>
 <li>
 Ensure client preparedness for appointments by verifying insurance benefits, collecting co-payments, and updating records in electronic medical record (EMR) systems.
 </li>
 <li>
 Address client inquiries, feedback, and concerns promptly, escalating when necessary.
 </li>
 <li>
 Perform general administrative tasks such as data entry, scheduling, and document management (print/fax/scan).
 </li>
 <li>
 Promote additional services and products to enhance client engagement with the Performance Optimal Health model.
 </li>
 <li>
 Maintain a clean, organized, and welcoming workspace with attention to detail.
 </li>
 <li>
 Collaborate cross-functionally with all departments to ensure efficient operations and a high-quality client experience.
 </li>
 <li>
 Utilize and manage data in customer relationship management (CRM) and EMR systems (e.g., Optimis, Duxware) with accuracy.
 </li>
 <li>
 Communicate professionally with clients, clinical staff, and internal teams using Microsoft Teams and other channels
 </li>
 <li>
 part-time with weekend availability
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Exceptional customer service skills and a passion for client care.
 </li>
 <li>
 Strong organizational, analytical, multitasking, and communication abilities.
 </li>
 <li>
 Experience with Apple and Windows products, Microsoft Teams, and relevant software.
 </li>
 <li>
 Familiarity with EMR and CRM systems.
 </li>
 <li>
 Ability to manage multiple situations with poise and confidence.
 </li>
 <li>
 Self-starter with a strong work ethic and openness to new ideas.
 
 
 </li>
 </ul>
 
 Bonus Skills:
 
 
 
 <ul>
 <li>
 Associate degree in a related field.
 </li>
 <li>
 Experience with Mindbody Online, Optimis, or Duxware systems.
 </li>
 <li>
 Proficiency in calendar management and scheduling.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Benefits at a full-time status:
 
 
 <ul>
 <li>
 Medical/Dental/Vision
 </li>
 <li>
 401K+ Match
 </li>
 <li>
 Growth potential within the organization
 </li>
 <li>
 Access to facilities at all locations
 </li>
 <li>
 Internal and external discounts
 </li>
 <li>
 Fun atmosphere
 
 
 </li>
 </ul>
 This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department. All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States.
</div>

Platinum Dermatology Partners

<div>Who We Are:
Platinum Dermatology Partners is a network of high-quality dermatology clinics that focus on collaborative and innovative ideas to drive growth. We offer general dermatology, cosmetic, medical, plastic surgery, and cancer screening treatments. We have over 145 clinics, over 350 providers, and more than 2300 employees in clinics across Texas, Arizona, California, Nevada, and Florida. We are a rapidly growing company that allows our doctors to focus on providing exceptional care without worrying about the operational side of the business. Our core values focus on collaboration, ownership, respect, excellence, authenticity, and integrity. Our purpose is to empower the practice of exceptional dermatology.
Company Conformance Statements:
In the performance of their respective tasks and duties, all employees are expected to conform to the following:<ul><li>
Perform quality work within deadlines with or without direct supervision.</li><li>
Interact professionally with other employees, customers, and suppliers.</li><li>
Work effectively as a team contributor on all assignments.</li><li>
Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.</li></ul>
The ideal Front Desk Coordinator views themselves as a &ldquo;Director of First Impressions&rdquo;. The successful candidate is friendly, professional, and has a natural talent for putting our patients first in delivering unparalleled customer service in a thriving fast-paced clinic.
General Duties &amp; Responsibilities:<ul><li>
Responsible for accurately and professionally handling front desk operations including answering phones, greeting patients, scheduling all appointments, addressing routine inquiries, and forwarding non-routine requests to appropriate personnel.</li><li>
Prepares necessary patient paperwork before the patient&rsquo;s appointment.</li><li>
Review EMA for information that needs to be updated.
</li><li>Updates patients' information and accurately enters it in EMA.</li><li>
Identifies payer sources, verifies insurance eligibility, and verifies prior authorization.</li><li>
Recording and collecting patient copays and/or balances at check-in/out.</li><li>
Other duties as assigned</li></ul>
Education:<ul><li>
High School Diploma or GED equivalent is required.</li></ul>
Qualifications:<ul><li>
Minimum 2-3 years of experience working at the front desk in a medical office/clinic.</li><li>
Prior dermatology or cosmetic experience is preferred.</li><li>
Patient check-in and check-out workflows.</li><li>
Prior insurance verification and scheduling experience is required.</li><li>
Knowledgeable of medical dermatology terms/CPT, ICD-10.</li><li>
Quality written and verbal communication skills.</li><li>
Quality mathematics skills.</li><li>
Professional in appearance and mannerisms.</li><li>
Able to work efficiently in a fast-paced environment</li><li>
Able to demonstrate compassion and caring when dealing with others, patients, and co-workers.</li><li>
Able to prioritize tasks, understand the provider&rsquo;s instructions, and know when to seek information or advice.</li><li>
Experience using EMR systems is a plus.</li></ul>
Our competitive benefits package includes the following:<ul><li>
Medical, Dental, and Vision insurance</li><li>
Short-term/Long-term disability</li><li>
Life and other voluntary plans</li><li>
401(k) plan</li><li>
Employee Referral Program</li><li>
Paid Time-Off</li><li>
Company-Paid Holidays</li></ul>
Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.
Physical Requirements: Must possess manual dexterity to operate office machines including computer and calculator; stooping and bending to handle files and supplies; and mobility to complete errands or deliveries. Includes handling of sharps and chemicals.
Equal Employment Opportunity:
Platinum Dermatology Partners is committed to a policy of equal employment opportunities for applicants and Employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment, including Title VII of the Civil Rights Act of 1964, The Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act of 1990, the Immigration and Nationality Act, the California Fair Employment and Housing Act, and all other applicable state and federal laws.
Platinum Dermatology Partners does not permit discrimination of any type against an employee because of any of the following legally protected characteristics: gender, race, color, religion, country of origin, mental disability, physical disability, marital status, gender identity, gender expression, ancestry, genetic information, medical condition, age, sexual orientation, or pregnancy.
Please note, that any offer of employment is contingent on the successful completion of pre-employment background checks.
No phone calls or agencies, please.</div>

Front Desk Coordinator

Glo Med Spa Austin

Overview Join our dynamic team as a Med Spa Front Desk Coordinator, where your energy and enthusiasm will set the tone for an exceptional client experience! In this vital role, you will be the welcoming face of our med spa, managing appointments, assisting clients, and ensuring smooth daily operations. Your positive attitude and strong communication skills will help foster a relaxing and professional environment that keeps clients coming back. This paid position offers an exciting opportunity to develop your customer service expertise while supporting a thriving aesthetic community.Duties<ul><li>Greet clients warmly, check them in efficiently, and ensure a positive first impression.</li><li>Manage appointment scheduling using POS (Point of Sale) systems, coordinating with practitioners to optimize daily flow.</li><li>Provide basic information about treatments and retail products to clients.</li><li>Communicate effectively and professionally with clients via phone, SMS and email, providing detailed information about services and promotions.</li><li>Upsell retail products and treatment packages to enhance client satisfaction and business growth.</li><li>Maintain accurate cash handling, perform cashiering duties, and process transactions with attention to detail.</li><li>Record HIPAA compliant client information, forms, treatment charts, and medical evaluations.</li><li>Restock retail shelves, organize merchandising displays, and ensure the cleanliness of the front desk area.</li></ul>Qualifications<ul><li>Previous Med Spa experience in customer service is preferred, but not required.</li><li>Familiarity with POS systems and basic retail math for transactions and inventory management is a plus.</li><li>Excellent communication skills with a friendly phone etiquette to connect effectively with clients.</li><li>Bilingual (English/Spanish) abilities are highly desirable to serve diverse client needs better.</li><li>Strong organizational skills, time management and multitasking ability.</li><li>A proactive attitude with a passion for delivering outstanding customer service in a fast-paced setting. This role is perfect for energetic individuals eager to grow within the esthetic industry while providing top-tier service to our valued clients!</li></ul>Pay: From $15.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Med Spa Front Desk Coordinator

Maverick Global Resources, LLC

We are seeking a reliable and detail-oriented Medical Receptionist &amp; Scheduler to join our team. This role is essential in managing front desk operations, coordinating complex appointment scheduling, and ensuring a smooth patient flow. The ideal candidate thrives in a fast-paced environment and has experience handling multi-provider scheduling and patient communication.Key ResponsibilitiesFront Desk Operations:<ul><li>Greet and check in/check out patients in a professional manner</li><li>Answer high-volume phone calls and assist with patient inquiries</li><li>Verify and update patient demographics and insurance information</li><li>Collect co-pays, deductibles, and outstanding balances</li></ul>Scheduling:<ul><li>Schedule and manage appointments for:</li><li>Neurology consultations and follow-ups</li><li>Diagnostic procedures (e.g., EEGs)</li><li>Coordinate provider schedules and optimize appointment availability</li><li>Confirm appointments and provide preparation instructions</li></ul>Insurance &amp; Referrals:<ul><li>Ensure all required documentation is completed prior to appointments</li></ul>Administrative Support:<ul><li>Enter and maintain accurate patient records in EMR (e.g., eClinicalWorks preferred)</li><li>Scan, upload, and manage patient documents</li><li>Assist with medical records requests and communication with other providers</li></ul>Qualifications<ul><li>Minimum 1 year of medical front desk or scheduling experience required</li><li>Experience in neurology, sleep medicine, or specialty care preferred</li><li>Familiarity with EMR systems (e.g., eClinicalWorks)</li><li>Basic knowledge of insurance benefits, referrals and medical terminology</li></ul>Skills<ul><li>Strong communication and customer service skills</li><li>Excellent organization and multitasking abilities</li><li>Attention to detail and accuracy</li><li>Ability to handle a fast-paced, high-volume environment</li><li>Professional and compassionate demeanor</li></ul>Pay: $15.50 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Medical Receptionist & Scheduler

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10000 medical front desk coordinator jobs Near Me

Front Desk Coordinator / Receptionist – Behavioral Health (Full-Time, On-Site)

PT OAK Front Desk Patient Care Coordinator

Front Desk/Healthcare Coordinator

Front Desk/Healthcare Coordinator

Front Desk Coordinator

Med Spa Front Desk Coordinator

Medical Receptionist & Scheduler