medical office administrator

Cerebrocare

<div>
 &nbsp;
 
 
 
 
 
 
 
 Job Title: Front Desk Administrator (Full-Time)
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Location:
 
 
 
 
 
 
 
 
 
 
 
 
 Las Vegas, NV
 
 
 
 
 
 
 
 
 
 
 
 
 
 Department:
 
 
 
 
 
 
 
 
 
 
 
 
 Administrative / Patient Services
 
 
 
 
 
 
 
 
 
 
 
 
 
 Reports To:
 
 
 
 
 
 
 
 
 
 
 
 
 Clinic Manager
 
 
 
 
 
 
 
 
 
 
 
 
 
 Job Summary
 
 
 
 
 
 
 
 
 
 
 
 
 
 The
 
 
 
 
 
 
 
 
 
 
 
 
 Front Desk Administrator
 
 
 
 
 
 
 
 
 
 
 
 
 serves as the first point of contact for patients, visitors, and callers at US Neuro. This role is critical to delivering an exceptional patient experience by managing front desk operations, coordinating appointments, handling patient inquiries, and supporting smooth daily clinic workflow in a neurology setting.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 
 
 
 
 
 Patient &amp; Front Desk Operations
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Greet patients and visitors in a professional, compassionate manner.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Manage patient check-in and check-out processes.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Answer and route incoming phone calls and emails promptly.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Address patient questions regarding appointments, paperwork, and general clinic information.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Scheduling &amp; Administrative Support
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Schedule, confirm, reschedule, and cancel appointments for providers and diagnostic services.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain accurate patient demographic and insurance information in the EHR.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Coordinate referrals, authorizations, and follow-up appointments as needed.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Collect co-pays and process payments according to clinic policy.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Clinic Coordination
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Communicate schedule changes with providers, clinical staff, and patients.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain an organized, welcoming reception area.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Assist with administrative tasks including scanning, filing, and data entry.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Support clinic policies, HIPAA compliance, and patient confidentiality standards.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 Required Qualifications
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 High school diploma or equivalent.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Previous experience in a medical office, front desk, or administrative role preferred.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong customer service and communication skills (verbal and written).
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Proficiency with scheduling systems, EHR platforms, and basic office software.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Ability to multitask and remain calm in a fast-paced healthcare environment.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Preferred Experience
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Experience in a neurology or specialty medical clinic.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Knowledge of insurance verification and medical terminology.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 Skills &amp; Competencies
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Professional, friendly, and patient-focused demeanor.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong organizational and time-management skills.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Attention to detail and accuracy in data entry.
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Team-oriented with a proactive approach to problem-solving.
 
 
 
 
 
 
 
 &nbsp;
</div>

Administrative Assistant / Front Desk - Las Vegas, NV

<div>
 
 
 
 
 
 
 Job Summary
 
 
 
 
 
 
 
 
 
 
 
 
 
 The
 
 
 
 
 
 
 
 
 
 
 
 
 Front Desk Administrator
 
 
 
 
 
 
 
 
 
 
 
 
 serves as the first point of contact for patients, visitors, and callers at US Neuro. This role is critical to delivering an exceptional patient experience by managing front desk operations, coordinating appointments, handling patient inquiries, and supporting smooth daily clinic workflow in a neurology setting.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 
 
 
 
 
 Patient &amp; Front Desk Operations
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Greet patients and visitors in a professional, compassionate manner.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Manage patient check-in and check-out processes.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Answer and route incoming phone calls and emails promptly.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Address patient questions regarding appointments, paperwork, and general clinic information.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Scheduling &amp; Administrative Support
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Schedule, confirm, reschedule, and cancel appointments for providers and diagnostic services.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain accurate patient demographic and insurance information in the EHR.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Coordinate referrals, authorizations, and follow-up appointments as needed.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Collect co-pays and process payments according to clinic policy.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Clinic Coordination
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Communicate schedule changes with providers, clinical staff, and patients.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain an organized, welcoming reception area.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Assist with administrative tasks including scanning, filing, and data entry.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Support clinic policies, HIPAA compliance, and patient confidentiality standards.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 Required Qualifications
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 High school diploma or equivalent.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Previous experience in a medical office, front desk, or administrative role preferred.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong customer service and communication skills (verbal and written).
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Proficiency with scheduling systems, EHR platforms, and basic office software.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Ability to multitask and remain calm in a fast-paced healthcare environment.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Preferred Experience
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Experience in a neurology or specialty medical clinic.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Knowledge of insurance verification and medical terminology.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 Skills &amp; Competencies
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Professional, friendly, and patient-focused demeanor.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong organizational and time-management skills.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Attention to detail and accuracy in data entry.
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Team-oriented with a proactive approach to problem-solving.
 
 
 
 
 
 
 
 &nbsp;
</div>

Administrative Assistant / Front Desk

Downtown Behavioral Wellness

Practice Administrator / Office ManagerPrivate Psychology Practice New York City Fully Remote Part-Time**Tri-State residents onlyOut-of-Network PracticeAbout UsWe are a growing 5-clinician private psychology practice based in New York City. We provide high-quality, out-of-network psychotherapy and are committed to clinical excellence and a seamless patient experience. As we continue to grow, we're looking for a seasoned Practice Administrator to take full ownership of our business operations &mdash; so our clinicians can stay focused entirely on patient care.This is a meaningful, high-trust role at the center of a values-driven practice. You'll work directly with the practice owner and have real autonomy to build and improve systems.The RoleWe're looking for someone who knows the world of private mental health practice inside and out &mdash; someone who can independently manage billing, credentialing, scheduling, bookkeeping, and HR, while also helping us grow through smart marketing and data-driven decisions. You'll also lead our transition from TheraNest to a new EHR platform.This is a fully remote, part-time position.What You'll OwnBilling &amp; Superbills<ul><li>Generate and distribute accurate superbills to patients for out-of-network reimbursement</li><li>Submit superbill claims on behalf of patients when requested</li><li>Track outstanding payments and follow up on unpaid balances</li><li>Reconcile payments and maintain clean financial records</li></ul>Scheduling &amp; Intake<ul><li>Manage all new patient inquiries, intake coordination, and clinician scheduling</li><li>Maintain a warm, professional patient-facing communication style</li><li>Coordinate waitlists and referral tracking across 5 clinicians</li></ul>Bookkeeping &amp; Financial Reporting<ul><li>Manage day-to-day bookkeeping and practice finances</li><li>Prepare monthly financial summaries for the practice owner</li><li>Liaise with our accountant/CPA as needed</li></ul>EHR Migration<ul><li>Lead the transition from TheraNest to a new EHR platform (to be selected together)</li><li>Evaluate EHR options (e.g., SimplePractice, TherapyNotes, Jane App) and make a recommendation</li><li>Manage data migration, staff training, and go-live support</li></ul>HR &amp; Clinician Onboarding<ul><li>Onboard new clinicians including credentialing, contract management, and system setup</li><li>Maintain personnel records and ensure compliance with NY employment requirements</li><li>Support clinician offboarding and transitions</li></ul>Marketing &amp; Outreach<ul><li>Manage and update our Psychology Today profiles and other directory listings</li><li>Coordinate outreach to referral sources (PCPs, psychiatrists, etc.)</li><li>Support basic website and social media presence as needed</li></ul>Data &amp; Analytics<ul><li>Track key practice metrics: patient retention, caseload utilization, no-show rates, revenue per clinician</li><li>Produce regular dashboards or reports for the practice owner</li><li>Flag trends and make operational recommendations based on data</li></ul>What We're Looking ForRequired:<ul><li>Minimum 2&ndash;3 years of experience in a private mental health or medical practice in an administrative or operations role</li><li>Direct experience with out-of-network billing and superbill generation</li><li>Proficiency with at least one EHR platform (TheraNest, SimplePractice, TherapyNotes, Jane App, or similar)</li><li>Strong bookkeeping skills; experience with QuickBooks or similar</li><li>Excellent written communication and patient-facing manner</li><li>High degree of discretion and HIPAA compliance</li><li>Highly organized, self-directed, and able to manage multiple priorities without close supervision</li></ul>Strongly preferred:<ul><li>Experience managing an EHR migration or platform transition</li><li>Familiarity with practice analytics and reporting</li><li>Background in marketing for mental health practices (Psychology Today, referral network management)</li><li>Must be authorized to work in the United States</li></ul>Compensation &amp; Details<ul><li>Compensation based on experience</li><li>Part-time hours (approximately 20&ndash;25 hrs/week, with flexibility)</li><li>Fully remote</li><li>Collaborative, low-bureaucracy work environment</li><li>Direct access and partnership with the practice owner</li></ul>How to ApplyPlease send the following to Madelaine@downtownbehavioralwellness.com:<ul><li>Your resume</li><li>A brief cover letter describing your experience in private practice administration &mdash; specifically your background with out-of-network billing and any EHR platforms you've worked with</li><li>One or two sentences on how you typically approach organizing a busy practice</li></ul>Applications without private practice experience will not be considered. We review applications on a rolling basis.Pay: $51,936.19 - $62,546.81 per yearBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li><li>Referral program</li></ul>Location:<ul><li>Remote (Preferred)</li></ul>Work Location: Remote

Practice Manager/Office Administrator

Somnia Inc

<div>Overview:

POSITION DESCRIPTION:
The Medical Office Coordinator is to work with St. Bernardine Medical Center and Community Hospital. This role is a member of our administration team and works directly with the Regional Practice Administrator. The Medical Office Coordinator will partner with Somnia&rsquo;s executive management team as well as local hospital leadership. Strong interpersonal, organizational and time management skills are a must.
Responsibilities:

RESPONSIBILITIES:<ul><li>
RCM ** work with the Regional Practice Administrator<ul><li>
Follow standard chart batching and scanning process according to Somnia&rsquo;s billing partner&rsquo;s policies and procedures.</li><li>
Work with hospital, Somnia and the RCM department to scan directly to pertinent imaging system.</li><li>
Submit 100% of charts within 3 business days</li><li>
Thoroughly scrub charts for all the pertinent pieces of information including but not limited to:<ul><li>
DOS</li><li>
Provider(s) names / signatures</li><li>
Start / End times</li><li>
Accurate and complete procedure / specificity</li><li>
Diagnosis / specificity / ICD-10 compliant</li><li>
SCIP measures (temp, beta blocker, sterile technique, etc even if just for internal audit)</li><li>
Documentation of who completed any ancillary services (ie blocks, lines, etc)</li><li>
Service Location (Hospital, ASC)<ul><li>
Sub-Location (ie: OR1, OB, Endo, etc)</li><li>
Ensure VP of Patient Revenue has complete lists of service locations and sub locations</li></ul></li><li>
Legibility</li></ul></li><li>
Maintain 100% accurate case log<ul><li>
Information entered in the Admin Database within 3 business days of DOS and updated daily</li><li>
Reconciliation within 1 week of email notice when discrepancies with billing case log when identified</li></ul></li><li>
Assist in ensuring the enrollment of new clinicians with payers prior to start date including but not limited to:<ul><li>
Follow up to ensure paperwork is sent to new clinician</li><li>
Fully completed paperwork is returned and received</li><li>
Send out Start Date Notification email no later than 45 days prior to starting. If a quicker start is needed, please notify Payer Enrollment and Clinician affairs as soon as possible<ul><li>
Send updated notification if start date changes</li></ul></li><li>
Do NOT schedule new clinician until payer enrollment documents are received by payers (point of contact to check status &ndash; Lashawn McCullough)</li></ul></li><li>
Review billing IR log daily. Keep IR list to less than 7% of monthly case volume.<ul><li>
Address pending items within 48 business hours.</li><li>
to determine a site-specific process for following up on self-pay accounts.</li></ul></li><li>
Billing coding /compliance</li></ul></li><li>
Operations<ul><li>
Complete HIPAA Compliance Officer training<ul><li>
Implement new role after education received from Corporate Compliance Officer</li><li>
Distribute annual and/or updated compliance and HIPAA materials to providers<ul><li>
Obtain and track acknowledgement forms</li></ul></li><li>
100% adherence to the compliance program is expected. Rates are monitored and calculated by compliance and will be shared with sites monthly.</li></ul></li><li>
Maintain all required information on the Intranet<ul><li>
FTE model &ndash; weekly</li><li>
Clinician Contact list &ndash; reviewed monthly for accuracy</li><li>
Upload presentations, education pieces, staff meeting minutes</li><li>
Other materials as they are developed</li></ul></li><li>
Maintain all work on network drive<ul><li>
Migrate any locally saved work to intranet or network folder</li></ul></li><li>
Sign in to Chart Tracker daily</li><li>
Clinician Support Tasks<ul><li>
Implement TLO for time keeping system</li><li>
Submit payroll data on Friday of payroll week ensuring 100% accuracy</li><li>
Capture and report on actual hours worked</li><li>
Include locum hours when reporting total work hours for account review</li><li>
Fully integrate QGenda scheduling system</li><li>
Ensure all clinicians utilize it to full functionality</li><li>
Ensure QGenda data is updated if changes are made after publishing schedule (i.e.: swapping shifts, vacation time, unpaid days off, sick calls, etc.)</li><li>
Create and follow standard process for when a clinician leaves your group<ul><li>
Collect keys, badges, etc.</li><li>
Send e-mail to the last day notification group indicating the last day the clinician provided services.</li><li>
Follow MSO guidelines for termination of privileges.</li></ul></li></ul></li><li>
Credentialing and Enrollment Support<ul><li>
Be point person for collecting and distributing provider information for initial and re-credentialing process</li><li>
Review lists of expiring or expired credentialing items, obtain outstanding information and send them to Somnia credentialing and hospital medical staff office (when appropriate)</li><li>
Support Joint Commission process and standards for all PD staff</li></ul></li><li>
Onboarding &ndash; lead onboarding process for assigned clinicians<ul><li>
Utilize, reference and refer people to on boarding spreadsheet for accurate and up to date clinician information</li><li>
Send Start Date Notification email as described above</li></ul></li><li>
Somnia University<ul><li>
Complete modules as assigned</li><li>
Participate in the development of content when requested</li><li>
Monitor and follow up with clinicians to ensure they complete their assigned training</li></ul></li></ul></li><li>
Quality ** Work with the Associate Vice President &ndash; Quality and Compliance<ul><li>
Hospital QA Department relationship: Provide support to ensure a positive and supportive working relationship with the hospital quality department to include periodic visits and emails to ensure that we are meeting the goals and expectations of the hospital.<ul><li>
Communicate any issues to Somnia&rsquo;s Quality Department</li></ul></li><li>
Clinical Audits: Facilitate and support improvements in conducting periodic clinical practice audits and maintaining accurate records/reporting.<ul><li>
Clinically focused audits (6 per year)</li><li>
Store audit results on server or intranet (if no PHI)</li><li>
Facilitate evaluation and use of audit methods; ie: paper, smartphone, etc.</li></ul></li><li>
Formally Document on-going PI projects (not just on HAR spreadsheet)</li><li>
Ensure TIMELY completion of F/OPPEs<ul><li>
Load on shared drive folder and provide copy to hospital MSO.</li></ul></li><li>
Ensure OB epidural tracking times are reported and either captured locally or sent to RCM</li><li>
Patient Satisfaction: Facilitate and support improvements, especially with OB patient satisfaction, ie: patient education, tablet e-survey roll-out, etc.<ul><li>
Ensure competency with accessing and using the MTC web portal to access data, update practice info, produce reports, etc.</li></ul></li><li>
Outcomes Forms &ndash; ensure an Outcomes Form is completed in full for each case.</li><li>
Incident Reporting: Facilitate and support improvements in reporting rates<ul><li>
Ensure an electronic incident report is completed for each adverse event at the end of the Outcomes Form for that case</li><li>
Help identify reporting trends and address suspected under reporting</li><li>
Facilitate timely chief reviews and processing within guidelines</li></ul></li><li>
QM database: Maintain complete, accurate, and timely database entries<ul><li>
Frequent database maintenance</li><li>
Competent at pulling data and reports as needed for practice and Somnia</li><li>
Be able to discuss trends in the types of incidents reported.</li><li>
Facilitate entry of timely chief reviews in the database</li></ul></li><li>
Peri-op/OR data: If the site doesn&rsquo;t already have readily available and accurate Peri-op/OR data on the traditional KPI metrics, facilitate and support a process to either implement a new electronic tracking process or one by hardcopy form</li><li>
Support and facilitate the use of the data for F/OPPEs and Chief reviews.</li><li>
Staff Awareness/Education: Support and facilitate the regular presentation and discussion of compliance and quality related data and issues during staff meetings, etc.<ul><li>
Post compliance/quality related data and materials at appropriate locations to for staff reminders and awareness of goals and performance.</li></ul></li></ul></li><li>
Special Projects as assigned.</li></ul>
Qualifications:

SKILLS/QUALIFICATIONS:<ul><li>
Strong organization skills with a problem-solving attitude.</li><li>
Strong interpersonal &amp; communication skills (both written and verbal).</li><li>
Proficiency: Microsoft Word (Intermediate/Advanced), Outlook (Intermediate), Zoom (Intermediate), Excel (Intermediate/Advanced), PowerPoint (Intermediate/Advanced).</li></ul>
EDUCATION/EXPERIENCE:<ul><li>
Bachelor&rsquo;s degree preferred or 2-5 years&rsquo; equivalent experience.</li><li>
Follow-up initiatives are crucial.</li><li>
Availability: Standard work schedule with night and/or weekend as needed.</li><li>
Must be able to travel reliably to and between St. Bernardine Medical Center and Community Hospital of San Bernardino.</li></ul></div>

Medical Office Coordinator

Philadelphia Wound Care

Remote Medical Intake &amp; Scheduling CoordinatorPhiladelphia Wound Care Remote | Full-Time or Part-Time | Healthcare Administration + Practice DevelopmentCompensation$24 &ndash; $32 per hour depending on experienceAbout Philadelphia Wound CarePhiladelphia Wound Care is a physician-led mobile wound care practice providing advanced wound management to patients in their homes, skilled nursing facilities, and long-term care settings throughout the Philadelphia region.Our practice focuses on treating diabetic ulcers, pressure injuries, surgical wounds, and complex chronic wounds for patients who have difficulty traveling to outpatient clinics.We work closely with hospitals, case managers, physicians, home health agencies, and skilled nursing facilities to provide timely wound care services.We are currently in an exciting startup growth phase and are seeking a highly organized and motivated team member to support patient intake, scheduling, referral coordination, and practice growth initiatives.Position OverviewJoin our dynamic healthcare team as a Remote Medical Intake &amp; Scheduling Coordinator. In this vital role, you will be the first point of contact for patients and referring providers, ensuring a smooth and professional experience from the moment they reach out.You will manage patient intake, scheduling, insurance verification, and medical documentation, while supporting clinicians with accurate and timely information. Your attention to detail, strong communication skills, and ability to work independently will help drive both operational efficiency and high-quality patient care.This role also includes practice marketing and referral development responsibilities, including occasional in-person visits to healthcare facilities in the Delaware Valley to build relationships and support patient access to care.This position offers a clear growth pathway into a Practice Operations / Practice Manager role as the practice expands.Key ResponsibilitiesPatient Intake &amp; Communication<ul><li>Serve as the first point of contact for patients, referral sources, and healthcare partners</li><li>Manage incoming patient calls with excellent phone etiquette</li><li>Collect patient demographics, clinical information, and medical history</li><li>Assist patients with intake forms and documentation review</li></ul>Scheduling &amp; Coordination<ul><li>Schedule appointments accurately using medical scheduling systems</li><li>Coordinate home visits and facility visits for providers</li><li>Optimize scheduling flow and geographic routing</li><li>Manage follow-up scheduling and appointment confirmations</li></ul>Insurance Verification &amp; Documentation<ul><li>Verify insurance coverage including Medicare, Medicare Advantage, and commercial plans</li><li>Understand basic Medicaid limitations (as applicable)</li><li>Review and update patient records in EHR/EMR systems (e.g., AdvancedMD, Athena, Epic, etc.)</li><li>Maintain compliance with HIPAA regulations and PHI protection</li></ul>Medical Administrative Support<ul><li>Support documentation processes including familiarity with ICD-10 and CPT coding (preferred)</li><li>Maintain accurate and organized medical records</li><li>Manage multi-line phone systems, fax, and referral communications</li></ul>Referral Coordination<ul><li>Communicate with case managers, discharge planners, and referring physicians</li><li>Track referral status and ensure timely scheduling</li><li>Ensure all required documentation is received and complete</li></ul>Practice Marketing &amp; Outreach<ul><li>Assist with practice marketing and referral development efforts</li><li>Build relationships with healthcare providers and facilities</li><li>Conduct occasional in-person visits to hospitals, SNFs, and clinics in the Delaware Valley</li><li>Support distribution of marketing materials and follow-up with referral sources</li></ul>Administrative Operations<ul><li>Maintain workflow efficiency in a fast-paced, startup environment</li><li>Collaborate with clinicians and leadership to improve processes</li><li>Support overall growth and operational infrastructure of the practice</li></ul>Qualifications<ul><li>2+ years experience in a medical office or healthcare administrative role</li><li>Strong knowledge of medical terminology, scheduling, and patient intake workflows</li><li>Experience with insurance verification (Medicare, commercial plans; Medicaid familiarity a plus)</li><li>Proficiency in EHR/EMR systems (e.g., Athena, Epic, eClinicalWorks, AdvancedMD, etc.)</li><li>Familiarity with ICD-10 and CPT coding (preferred)</li><li>Strong communication skills and professional phone presence</li><li>Ability to work independently in a remote environment with high attention to detail</li><li>Proficiency with Microsoft Office and general administrative systems</li></ul>Preferred Experience (Strongly Desired)<ul><li>Wound care experience (major plus / highly preferred)</li><li>Home health, hospice, or mobile healthcare experience</li><li>Skilled nursing facility (SNF) or hospital coordination</li><li>Experience with healthcare marketing, referral development, or provider outreach</li><li>Experience in startup or high-growth healthcare environments</li></ul>SkillsMedical scheduling Patient intake coordination Insurance verification Referral management Healthcare administration Practice marketing / provider outreach EHR/EMR documentation HIPAA compliance Customer service and communicationWork Environment<ul><li>Remote position with occasional local travel (Delaware Valley region)</li><li>Fast-paced, high-growth startup environment</li><li>Opportunity for leadership development and expanded responsibilities</li></ul>Growth OpportunityThis role has the potential to evolve into a Practice Operations / Practice Manager position, overseeing workflows, staff coordination, and operational strategy as the practice continues to expand.How to ApplyPlease submit your resume and a brief description of your experience in:<ul><li>Medical intake and scheduling</li><li>Insurance verification</li><li>Any wound care or healthcare outreach experience</li></ul>Bonus Keywords for Indeed SEOmedical receptionist medical intake coordinator medical scheduler medical office administrator remote medical office healthcare scheduling coordinator patient intake specialist wound care coordinator home health coordinator medical marketing coordinator healthcare outreach coordinatorJob Types: Full-time, ContractPay: $24.00 - $32.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Remote

Remote Medical Intake and scheduling Coordinator ( Wound Care)

Extant Healthcare

The opening is for full-time Office Manager/ Medical Assistant working in an office/clinic setting for trauma and general surgery patients, located at Research Medical Center. Responsibilities include managing office staff along with administrative tasks such as daily census reporting, revenue cycle management and patient surgery scheduling. Also obtaining authorizations from the insurance companies as required. Manage inventory of medical supplies and stock exam rooms with appropriate supplies. Knowledge of suture and staple removal and wound dressings.Occasional clinical tasks include maintaining patient&rsquo;s electronic medical records, preparing patients for examination, taking vitals and record patient&rsquo;s health history.Qualifications:High school diploma or GED required, completion of an accredited medical assistance certification program2+ years working in management in the medical fieldGeneral surgery experience preferredMust be detail oriented and highly organizedExcellent interpersonal skillsAbility to communicate clearly and effectively with patients and other external parties in a courteous and friendly manner alwaysKnowledge of patient care and examination proceduresMust always be able to maintain confidentialityComputer Skills:Must be PC literateExperience in Word, Excel, and Outlook*Please provide email address when applying*Job Type: Full-timePay: From $57,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Medical Specialty:<ul><li>Surgery</li></ul>Experience:<ul><li>Management: 1 year (Preferred)</li></ul>Work Location: In person

Medical Office Manager/Medical Assistant

Healogics

<div>The rewards at Healogics are immense, starting with the important work we do to change patients&rsquo; lives. We also understand that meaningful work is hard work, and we are committed to supporting and compensating our employees for the tremendous service they provide.<div><div><div><div><div><div><div> 
Think you are a great fit? Learn more about this role here:</div></div></div></div></div></div></div>
Healogics is the largest provider of advanced wound care services in the United States, treating more than 300,000 chronic wound patients annually across over 600 sites. With an aging society, obesity and diabetes on the rise, and an uptick in surgical procedures, the number of patients with non-healing wounds that would benefit from expert care is dramatically increasing. As a result, the company is working to provide our differentiated, quality outcomes to as many patients that would benefit through our out-patient clinic partnerships. 
 
The Patient Navigator manages a variety of front office functions and is key to smooth operation of a dynamic outpatient wound care center as well as performs general office duties to assist the staff of the WCC. 
 
All Healogics employees must perform their job responsibilities according to all Healogics policies, Hospital policies, as well as to accrediting organizations, federal and state regulation, and to the Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.<h2 class="jobSectionHeader">
Essential Functions/Responsibilities:</h2><ul><li>
Coordinates with Center leadership to maximize daily patient census.</li><li>
Actively participates in staff meetings to support key functions within the Center.
</li><li>Greets patients and other visitors, answers and routes calls to appropriate staff.</li><li>
Maintains all patient communication needs including scheduling, rescheduling, and appointment reminders. Also works and schedules for provider, according to the care continuum model.</li><li>
Obtains and verifies patient insurance information, to include pre-certifications and pre-authorizations for services and enters data in appropriate databases.</li><li>
Collects and enters patient charges in databases.
</li><li>Verifies and reconciles charges as directed, prepares monthly patient survey data and appropriate documentation, then transmits to providers.
</li><li>Assembles new patient charts, maintains and files existing patient charts, and spot checks charts for data completeness and signatures.</li><li>
Coordinates/schedules ancillary testing with other hospital departments.</li><li>
Arranges for patient transportation as needed.
</li><li>Maintains office equipment and supplies as needed, and medical supplies as directed.</li><li>
Performs other duties as required.</li></ul>
Required Education, Experience and Credentials:<ul><li>
High School Diploma or General Education Development (GED); Associate&rsquo;s degree preferred</li><li>
Minimum of Two (2) or more years office administration experience, preferably in a medical setting; Prior medical coding experience preferred</li></ul>
Preferred Knowledge, Skills and Abilities:
<ul><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>
Good customer, interpersonal and communication skills, both orally and in writing</li><li>
Organization and time-management skills</li><li>
Ability to type 60 words per minute (wpm)</li><li>
Basic math skills</li><li>
Attention to details</li><li>
Ability to maintain confidentiality</li><li>
Ability to work in a fast-paced environment and to work on multiple projects at the same time</li><li>
Ability to work with others and in a team environment</li></ul>
Physical Demands:
<ul><li>Being in a stationary position for extended periods of time (4 hours or more)</li><li>
Viewing computer screen for extended periods of time (4 hours or more)</li><li>
Keying frequently on a computer for 4 hours or more</li><li>
Reading</li><li>
Communicating</li><li>
Detecting sounds by ear</li><li>
Close, distance and peripheral vision</li><li>
Lifting/moving items up to 75 pounds with equipment assistance</li><li>
Repetitive motions</li><li>
Bending/stooping</li><li>
Writing</li></ul>
Work Environment:
<ul><li>Patient care environment
 </li></ul>#RSR #LI-RS1
The hourly rate for this position generally ranges between $19.69-$24.20 Per Hour
This range is an estimate, based on potential employee qualifications: education, experience, geography as well as operational needs and other considerations permitted by law.
If you are a current employee, to submit a job application, you need to apply as an internal candidate in Workday via the &ldquo;Jobs Hub&rdquo;.</div>

Clinical Patient Navigator (CMA, CNA)

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