medical office administrator

StreamXCare

PRACTICE ADMINISTRATORMulti-Site Interventional Radiology PracticeLocation: Davie, FL (In-Office)Salary: $75,000 &ndash; $90,000 per yearJob Type: Full-TimeSchedule: Monday to FridayAbout UsWe are a growing interventional radiology practice with multiple office-based labs, specializing invascular and vein care. Our clinical team performs a wide range of procedures including GAE, PAD, UFE,Varithena, and angiograms. We are focused on delivering high-quality, patient-centered care whilebuilding a strong operational foundation to support continued growth.Position OverviewWe are seeking an experienced Practice Administrator to take ownership of clinical scheduling oversight,patient flow coordination, authorization management, operational reporting, and general billingoversight across our multi-site practice. This role requires a highly adept eClinicalWorks (eCW) user withstrong skills in scheduling, tracking, and reporting. The position reports directly to leadership and worksclosely with our physician partners, clinical staff, billing team, and operations team. The ideal candidateis hands-on, organized, and ready to step into a role with real ownership and growth potential.Key Responsibilities1. Oversee clinical scheduling across all sites in eClinicalWorks (eCW), including providertemplates, procedure scheduling, consult scheduling, and patient flow coordination2. Build, maintain, and run custom reports in eCW to track procedure volume, no-show rates,consult-to-procedure conversion, provider utilization, and other key operational metrics3. Manage patient tracking systems including consult trackers, procedure pipelines, follow-upschedules, and status reporting for referring physicians4. Oversee the prior authorization process, including tracking submissions, follow-ups, peer-to-peer reviews, denials, and appeals to ensure procedures are authorized in a timely manner5. Provide general billing oversight in coordination with the billing team, including monitoringclaim submissions, AR aging, denial trends, and payor performance6. Optimize scheduling templates and workflows to maximize provider efficiency and patientaccess7. Coordinate pre-procedure workflows including authorization tracking, lab requirements,imaging coordination, and patient preparation8. Support compliance initiatives, including Stark Law, Anti-Kickback Statute, and HIPAAdocumentation9. Assist with contract administration, including space licensing agreements, independentcontractor agreements, and vendor contracts10. Provide leadership with regular operational and financial reports drawn from eCW and otherpractice systems11. Manage referral coordination and physician outreach support12. Partner with clinical leadership to ensure operational alignment with practice goalsQualifications1. 5+ years of experience in healthcare practice administration, clinical operations, or schedulingmanagement2. Advanced proficiency in eClinicalWorks (eCW) is required, including scheduling, templates,custom reporting, and dashboard creation3. Strong working knowledge of prior authorization processes, including commercial andMedicare/Medicaid authorization requirements4. Working understanding of medical billing, including CPT/ICD-10 coding, claim submission, ARmanagement, and denial workflows5. Demonstrated experience building and running operational reports from EHR systems6. Familiarity with healthcare compliance frameworks (Stark, AKS, HIPAA)7. Experience with multi-site practice operations preferred8. Background in interventional radiology, cardiology, vascular, or office-based lab settings is astrong plus9. Excellent written and verbal communication skills10. Highly organized with strong attention to detail11. Proficient in Excel and standard office productivity tools12. Bachelor's degree preferredWhat We Offer1. Competitive salary ($75,000 &ndash; $90,000 based on experience)2. Direct mentorship from leadership and exposure to high-level operational decisions3. Opportunity to grow into a Director-level role as the organization expands4. Collaborative, entrepreneurial work environment5. Paid time off and standard benefitsHow to ApplySubmit your resume and a brief cover letter outlining your relevant experience, especially witheClinicalWorks scheduling and reporting, prior authorizations, and billing oversight. Qualified candidateswill be contacted for an initial phone screen.Thank you.Pay: $75,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Are you bilingual or multilingual? If yes, what languages do you speak?</li><li>What experience do you have with medical scheduling, reporting, billing oversight, or insurance follow-up?</li></ul>Experience:<ul><li>eClinicalWorks: 1 year (Required)</li><li>pre-procedure workflows: 1 year (Required)</li></ul>Work Location: In person

Medical Practice Administrator

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $66,000 - $68,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

Reporting to the Department Administrator, our Columbia Doctors Pain Medicine practice is seeking a seasoned professional to increase efficiency and streamline financial procedures. The candidate will be responsible for timely and accurate appointment scheduling for our team of providers and the financial clearance of our customers following office protocols.

Responsibilities
<ul>
<li>Schedule and reschedule as necessary all appointments, utilizes existing tools to facilitate securing the right medical provider, documents patient special needs and accommodations, ensures that patients understand the arrival and check in process, provides patient with all pre-appointment information as needed.</li>
<li>Confirm provider participation status with patient&rsquo;s insurance plan/network.</li>
<li>Encourage patient usage of Columbia Doctors patient portal.</li>
<li>Inform patients of insurance and billing protocols, including ABNs and patient responsibility for non-covered services. Calculate and document patient out of pocket estimates for non-par and non-covered services.</li>
<li>Obtain financial information from patients/referring physicians for scheduled appointments, scan patient information into Epic.</li>
<li>Determine payer referral and authorization requirements using payer portals or telephone and ensure that all insurance information, authorizations, and referrals are in place prior to appointment.</li>
<li>Maintain access to all appropriate payer portals.</li>
<li>Initiates authorization and submits clinical documentation as requested by insurance companies, follow-up with insurers on authorization denials and work with providers to resolve issues, follows through on pre-certifications until final approval is obtained.</li>
<li>Capture Worker&rsquo;s Comp and No-Fault information as it applies and verify that all case information is open and valid.</li>
<li>Update Epic registration, add guarantor notes, and manage assigned patient work queues for missing information.</li>
<li>Greet patients, confirm demographic and insurance information, and arrive patient appointments in Epic.</li>
<li>Collect time of service payments, copayments/deductibles and previous balances following Columbia Doctors cash handling protocols, provide patients with receipts.</li>
<li>Process credit cards, checks and cash payments and post information in Epic.</li>
<li>Responsible for working in-basket messages daily regarding referrals and requests for appointment scheduling.</li>
<li>Review and work the daily Televox report by canceling and rescheduling the patients in Epic.</li>
<li>Assist in maintenance and creation of appointment scheduling templates.</li>
<li>Assist with special projects and tasks.</li>
<li>Interface with billing and coding teams as needed.</li>
<li>Participate in meetings regarding the practice.</li>
<li>Manage faxes, emails, and phone calls.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s Degree or equivalent in education and experience</li>
<li>Strong organization, problem-solving, computer and communication skills</li>
</ul>
Preferred Qualifications
<ul>
<li>Experience with Epic EMR is desirable</li>
<li>Experience working in an academic medical center or physician practice</li></ul> 


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Assistant

B-Line Counseling LLC

Job Summary We are seeking a dynamic and bilingual Medical Biller/Receptionist to join our team! In this vital role, you will serve as the first point of contact for patients and providers, ensuring smooth front-office operations while managing accurate medical billing processes. Your bilingual skills will help bridge communication gaps, providing exceptional service to diverse patient populations. This position offers an exciting opportunity to utilize your medical billing expertise, attention to detail, and friendly demeanor to contribute to a positive healthcare experience.Responsibilities<ul><li>Collect patient information, verify insurance details, and update medical records accurately within Electronic Health Record (EHR) systems.</li><li>Prepare and submit medical claims using CPT (Current Procedural Terminology), ICD-9, ICD-10 coding systems, ensuring compliance with billing standards.</li><li>Maintain detailed and organized medical records while adhering to privacy regulations and documentation standards.</li><li>Process and submit medical claims accurately and in a timely manner.</li><li>Answer, screen, and direct incoming calls and assist with administrative tasks such as data entry, filing, and document preparation.</li><li>Post payments and adjustments.</li></ul>Qualifications<ul><li>Proven experience in medical billing and office administration within a healthcare setting.</li><li>Strong knowledge of medical terminology, medical records management, and insurance procedures.</li><li>Excellent bilingual communication skills in English and the second language; fluency is highly preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and general office software.</li><li>Detail-oriented with strong organizational skills to handle multiple tasks efficiently. Join our team where your expertise makes a difference! We are committed to fostering an inclusive workplace that values your skills in medical billing, coding accuracy, and exceptional patient service. This paid position offers a rewarding environment where your contributions support quality healthcare delivery every day!</li></ul>Pay: $19.00 - $25.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Bilingual Medical Biller/Receptionist

DermCare Management

<div>The Assistant Office Manager will support our medical office with administrative, compliance and operational needs. Supporting our clinic&rsquo;s daily operations through providing excellent customer service, administrative support and fulfilling general clerical office duties as well as being responsible for general medical assistant duties when needed. This position contributes to the overall positive work environment of the office by treating peers, managers, providers and patients with fairness, professionalism and courtesy. This role must ensure adherence to all HIPAA, OSHA, federal and state guidelines specific to patient care and privacy.
Essential Functions &amp; Responsibilities:<ul><li>
Support the Office with administrative, compliance and operational needs
</li><li>Front office duties include opening/closing duties, answering phones, assisting patients with checking in and out, verifying insurances and billing information, do cash counts and cash deposits.</li><li>
Keeping inventory of office supplies, products and injectables and ordering of supplies, as needed.</li><li>
Communicate with office leadership to provide administrative updates: acts as liaison between physicians, office administration, and other business departments.</li><li>
Tracking of employee schedules and performance; monitoring timesheets and payroll records.</li><li>
Create staffing schedules, effectively monitors workflow and work volume and re-allocates to meet regular and special scheduling requirements</li><li>
Assist with OSHA, CLIA and other compliance needs</li><li>
Oversees all front office functions.
</li><li>Maintain a regular, visible presence in each department, ensuring that the patient&rsquo;s experience is positive.</li><li>
Taking medical histories, recording patients' chief complaint and documenting provider evaluation notes of visit in patients&rsquo; chart.</li><li>
Monitoring and documenting patient symptoms for physicians' review during clinical exams.</li><li>
Preparing patients for examination-Prepping exam rooms for clinical, surgical or cosmetic procedures and assisting providers during exams with patient care.</li><li>
Ensuring all consents are signed by the patient prior to provider performing any type of procedure.</li><li>
Pre and post photos to be taken and documentation to be listed in detail for any cosmetic procedure
</li><li>Maintaining proper cleaning of medical instruments and sterilization.</li><li>
Reviewing office use medication and patient samples expiration dates.</li><li>
Properly disinfecting and restocking of medical supplies in patient exam rooms</li></ul>
Skills &amp; Abilities:<ul><li>
Skilled in verbal communications to clearly convey complex problems and proposals in both formal and informal situations</li><li>
Proficient in Microsoft Office and Electronic Health Records systems such as EMA.</li><li>
Able to work opening and/or closing shifts, Monday through Saturday, if needed</li></ul>
Qualifications &amp; Experience Required:
<ul><li>Minimum of 3 years Administrative Assistant and/or Medical Front and Back office experience</li><li>
Medical Assistant experience</li><li>
Exceptional Customer Service skills</li><li>
Sales experience a plus but not required</li><li>
Ability to work independently, demonstrating sound judgement</li><li>
HS diploma or GED</li></ul></div>

Assistant Office Manager (BSI Placerville)

Fujairah National Group

Key Responsibilities<ul><li>Patient Intake: Welcoming patients, updating registration forms, and ensuring a calm environment.</li><li>Scheduling: Booking appointments, managing provider calendars, and sending reminders.</li><li>Communication: Answering multi-line phone systems, responding to emails, and directing calls.</li><li>Administrative Duties: Filing records, maintaining front-office cleanliness, and scanning documents.</li><li>Insurance/Billing: Verifying insurance eligibility, collecting co-pays, and obtaining authorizations. Monster for Employers | Monster.com +8</li></ul>Required Skills and Qualifications<ul><li>Experience: Previous experience in a medical office or administrative role is typically required.</li><li>Software Proficiency: Familiarity with Electronic Health Records (EHR) systems and Microsoft Office Suite.</li><li>Knowledge: Strong understanding of medical terminology and insurance protocols.</li><li>Soft Skills: Strong interpersonal communication, empathy, attention to detail, and ability to multitask</li></ul>Job Type: PermanentPay: From AED3,000.00 per monthWork Location: In person

Receptionist

NavitasPartners

<div><h2 class="jobSectionHeader">Human Resources / Authorization Specialist &ndash; Admitting, Scheduling &amp; Billing</h2>

Location: Ithaca, NY 14850 
Contract Duration: 13 Weeks 
Schedule: Monday&ndash;Friday | Day Shift 
Shift Length: 8 Hours
<h2 class="jobSectionHeader">
Position Overview</h2>

A healthcare organization is seeking a detail-oriented Authorization Specialist to support patient access, scheduling, admitting, billing, and revenue cycle operations. This role is responsible for managing prior authorizations, verifying insurance coverage, maintaining accurate patient records, and ensuring efficient communication between patients, providers, clinics, and insurance carriers.

The ideal candidate will possess strong administrative, insurance verification, and healthcare coordination experience in a fast-paced medical environment.
<h2 class="jobSectionHeader">
Key Responsibilities</h2>
<ul><li>Initiate and process prior authorizations through payer portals, fax, and electronic systems</li>
<li>Follow up with insurance companies to secure timely authorization approvals</li>
<li>Submit additional clinical documentation required for authorization requests</li>
<li>Verify patient insurance eligibility, coverage, and benefits</li>
<li>Collect and accurately enter patient demographic and financial information into system databases</li>
<li>Maintain compliance with organizational financial policies and healthcare regulations</li>
<li>Utilize EMR systems, registration software, and electronic verification tools efficiently</li>
<li>Maintain knowledge of insurance guidelines, reimbursement policies, and authorization requirements</li>
<li>Communicate professionally with patients, physicians, clinics, and internal departments</li>
<li>Support departmental productivity, quality assurance, and customer service goals</li>
<li>Participate in team meetings and ongoing process improvement initiatives</li>
<li>Perform additional administrative and operational duties as assigned</li>
</ul><h2 class="jobSectionHeader">Required Qualifications</h2>
<ul><li>Associate&rsquo;s Degree with 2+ years of relevant healthcare experience 
OR</li>
<li>High School Diploma/GED with 4+ years of relevant healthcare experience</li>
</ul><h3 class="jobSectionHeader">Experience Requirements</h3>
<ul><li>Minimum 2 years of healthcare administrative experience in one of the following settings:
<ul><li>Physician Practice</li>
<li>Hospital</li>
<li>Surgery Center</li>
<li>Health Plan</li>
<li>Medical Office</li>
</ul></li><li>Minimum 1 year of experience handling insurance authorizations or prior approvals</li>
</ul><h2 class="jobSectionHeader">Preferred Skills</h2>
<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li>
<li>Knowledge of medical terminology, CPT codes, and diagnosis coding</li>
<li>Strong organizational, multitasking, and problem-solving abilities</li>
<li>Excellent verbal and written communication skills</li>
<li>Ability to work effectively in a fast-paced healthcare environment</li>
</ul>
For more details contact at hdavda@navitashealth.com or Call / Text at 516-862-1169.

About Navitas Healthcare, LLC certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.</div>

Human Resources / Authorization Specialist – Admitting, Scheduling & Billing - Ithaca, NY

Source Medical Aesthetics

Job description:We are looking for a highly qualified senior office manager to serve as our medical aesthetics practice administrative and operations leader. In this salaried position you will be responsible and accountable for all non-medical aspects of the day-to-day operation of the practice. You will report directly to the practice&rsquo;s physician/owner as a member of the management team.About our practice:Our practice has been a thriving medical aesthetics business for over 10 years. By taking the time to understand every patient&rsquo;s unique needs, focusing on high quality outcomes, and always putting patient safety and comfort first, Source Medical Aesthetics has built a large and loyal patient following. Source performs a wide variety of minimally or non-invasive medical and non-medical procedures such as injectables for wrinkle reduction and facial contour improvements, laser hair removal, skin tightening, laser peels and a number of other light-based skin therapies. We also perform CoolSculpting and other targeted fat reduction procedures, vein treatments, PRP for hair regrowth, vaginal rejuvenation, microdermabrasion, facials, as well as many other popular and effective treatments. We also stock a large variety of specialty retail products designed to our own exacting standards.Dr. Kristine Krever is the practice owner and primary medical provider. The practice also has 2 aestheticians on staff. This high quality team of providers is supported by 2 medical assistants as well as 4 additional administrative staff members. This team is a fun, energetic and cohesive group of professionals.Formerly known as &ldquo;The Center for Aesthetic Medicine at Colts Neck&rdquo;, in July of 2021 the practice was rebranded as &ldquo;Source Medical Aesthetics'' and expanded the operation significantly, investing in a purpose-built, brand new, state of the art facility as well as adding both medical and non-medical practitioners to the staff. Our business is strictly cash-based, meaning that we do not need to perform medical coding, billing or insurance management, vastly simplifying office processes. Due to the nature of our procedures, we are extremely fortunate that patients are normally excited to be visiting and happy when leaving. This is an excellent opportunity for an operations leader to influence the direction of this practice, ensure excellent patient experiences, maintain high quality standards, and ultimately help drive its financial success. Visit us at www.SourceMedicalAesthetics.com and check out our reviews on Google.About the Job:As our medical office manager, you must demonstrate leadership skills, excellent organizational skills, the ability to multitask, and the ability to perform well while maintaining professionalism in stressful situations. We are looking for a team member who exhibits a sense of personal ownership and pride in leading a well-organized practice and an efficient operation. It is of primary importance that you are a fast-learning, self-motivated and creative problem solver who is willing to take on any task and resolve matters independently. This practice needs a strong leader that brings their past experiences to bear and becomes part of the management team to help guide and improve the practice, while ensuring the physician / owner is not overburdened with administrative matters.It is expected that you are able to communicate effectively with physicians, staff and patients, while maintaining a positive, professional environment. You will adopt the practice philosophy of focusing on patient safety and comfort, ensuring quality outcomes, and treating every patient as a unique and important individual. You will also ensure the practice operates in compliance with current healthcare regulations, medical laws, employment laws and the highest ethical standards. It is required that you have a high degree of computer systems literacy and comfort.Upon demonstrating your abilities and delivering a measurable impact over the course of at least one year, the practice is open to promoting this role to a profit sharing role or pursuing other forms of variable compensation to ensure that this position benefits from the practice&rsquo;s overall success.------------------------------------------------------------------------Responsibilities:Leadership<ul><li>Supervises, delegates, trains, and evaluates non-medical staff.</li><li>Hires and on-boards new staff members. Processes terminations if required.</li><li>Manages employee scheduling, including approving time off.</li><li>Improves, develops, implements and enforces office policies and procedures.</li><li>Ensures medical providers are not overburdened with administrative matters.</li><li>Reports practice status, risks, opportunities, financials, and operational matters to the owner on a regular basis.</li><li>Holds administrative staff meetings to ensure alignment, awareness, address concerns, perform training, etc. on relevant and timely topics as required.</li><li>Opportunity to get involved in marketing strategy / execution if desired</li></ul>Administrative Operations<ul><li>Oversees front office operations, including patient relations / appointment scheduling.</li><li>Acts as the primary point of escalation for patient questions and concerns.</li><li>Ensures quality of practice data, electronic patient records, patient photos, and financial records.</li><li>Manages patient memberships and gift card programs.</li><li>Oversees and performs data entry and processing as required.</li><li>Establishes productive relationships with key medical and pharmaceutical vendors, other physicians&rsquo; offices, local businesses, and support teams (e.g. software vendors, medical device providers, etc.).</li><li>Manages office inventory and orders medical, retail and office supplies.</li><li>Arranges and supervises normal building maintenance matters (cleaning, snow-removal, extermination, landscaping, etc.).</li><li>Arranges and supervises emergency maintenance visits for the building.</li><li>Arranges and supervises information technology support and visits as required.</li></ul>Financial Operations<ul><li>Manages employee payroll and compensation matters.</li><li>Works with medical providers to prepare patient pricing proposals.</li><li>Deals with patient account matters and collections if required.</li><li>Makes deposits and manages banking relationships.</li><li>Understands and reports on key practice financial positions and metrics.</li><li>Reconciles all financial account information to ensure accuracy.</li><li>Seeks every opportunity to reduce practice expenses.</li><li>Pays medical office bills.</li></ul>------------------------------------------------------------------------Skills / Behaviors:<ul><li>Personal accountability and ownership</li><li>Independent thinking, learning and execution</li><li>Detail oriented and organized</li><li>Confident, friendly, positive</li><li>Pride in quality of work and success of the practice</li><li>Proven work experience as a medical office manager / practice operations manager with direct staff management responsibilities</li><li>Knowledge of accounting, data and administrative processes and principles with demonstrable track record of successful practice financial management</li><li>Strong familiarity with patient relationship management and scheduling practices and software</li><li>Strong familiarity with and comfort using cloud based applications (e.g. Google Drive, Google Docs) as well as office productivity software (e.g. Email, MS Excel, MS Word)</li><li>Knowledge of medical aesthetic procedures, issues and terminology is a plus</li></ul>Education and Experience Requirements:<ul><li>At least 5 years of medical office management experience is required</li><li>At least 7 years of working in a medical setting is required</li><li>Medical aesthetic or cosmetic surgery experience is highly preferred</li><li>An associate or bachelor&rsquo;s degree in healthcare management, business, or a related degree is required</li><li>A master&rsquo;s degree in healthcare management, business, or a related degree is preferred</li><li>Certified Medical Manager (CMM) designation from the Professional Association of Health Care Office Management (PAHOM) or similar certification is preferred</li><li>References may be requested prior to finalizing a job offer</li></ul>Job Type: Full-time (40 hrs/wk), Monday - FridayJob Type: Full-timePay: $50,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Do you have management experience in the cosmetic medical, beauty or high-end services industries?</li></ul>Experience:<ul><li>Medical office management: 3 years (Required)</li></ul>Work Location: In person

Aesthetic Medical Office Manager

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