medical office administrator

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Medical Office Administrator - On site, Cary, NC</div><div></div><div> 
Nice to meet you!</div><div></div><div> 
We&rsquo;re a leader in data and AI. Through our software and services, we inspire customers around the world to transform data into intelligence - and questions into answers.</div><div></div><div> 
If you're looking for a dynamic, fulfilling career with flexibility and a world-class employee experience, you'll find it here. We're recognized around the world for our inclusive, meaningful culture and innovative technologies by organizations like Fast Company, Forbes, Newsweek and more.</div><div></div><div> 
About the job</div><div>
The SAS Health Care Center (HCC) is looking for a Medical Office Administrator to join our team! Since 1984, the HCC has proudly delivered the highest quality healthcare, whether managing complex chronic conditions, treating acute illnesses or injuries, or administering routine immunizations. And because we are a family practice, we care for all age groups, from newborns to geriatrics. The Medical Office Administrator provides administrative support to the HCC by utilizing a working knowledge of medical terminology, phone triage, emergency response and medical office procedures.</div><div></div><div> 
As a Medical Office Administrator, you will:</div><ul><li>
Greet and direct patients, inform nursing staff of patient arrivals, update patient demographic information</li><li>
Handle daily patient and provider correspondence, check incoming patient portal appointment requests</li><li>
Schedules patient appointments, including specialty and follow-up visits, for a group of multidisciplinary providers. Manages incoming calls with an understanding of basic triage and use of sound judgment, recognizing when a situation is an emergency and/or that a call needs to be handled by a clinical staff member. Must be able to handle multiple lines and issues concurrently.</li><li>
Accurately and completely records and routes messages to the correct staff using an electronic health record; answers questions based on a thorough understanding of HCC policies, procedures and operations. Understands when a situation is beyond their knowledge or expertise and refers accordingly.</li><li>
Verifies SAS health plan coverage/insurance code for all individuals requesting HCC appointments.</li><li>
Performs other duties, as assigned.</li><li>
Embrace curiosity, passion, authenticity and accountability. These are our values and influence everything we do.</li></ul><div> 
 Required Qualifications</div><ul><li>
High school diploma or equivalent. Coursework related to medical office administration is preferred.</li><li>
Typically requires four years of recent medical office experience in a primary care office setting, to include handling a large quantity of patient phone calls and determining their priority.</li><li>
Equivalent combination of related education, training and experience may be considered in place of the above qualifications.</li></ul><div></div><div> 
Additional Knowledge and Skills</div><ul><li>
Collaboration - - Working cooperatively with others to help a team or work group achieve its goals.</li><li>
Adaptability - Maintaining effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.</li><li>
Decision Making - 
Identifying and understanding problems and opportunities by gathering, analyzing, and interpreting quantitative and qualitative information; choosing the best course of action by establishing clear decision criteria, generating and evaluating alternatives, and making timely decisions; taking action that is consistent with available facts and constraints and optimizes probable consequences.</li><li>
Knowledge of medical office procedures</li><li>
Good communication skills with excellent telephone manner</li><li>
Good administrative skills</li><li>
Ability to read and write with correct grammar and spelling</li><li>
Ability to handle multiple telephone calls which may include emergency situations with the ability to determine priority when scheduling patient appointments</li><li>
Previous experience with Microsoft Outlook and Teams preferred</li></ul><div> 
World-class benefits</div><div>
Highlights include...</div><ul><li>
Comprehensive medical, prescription, dental and vision plans.</li><li>
Medical plan options include:<ul><li>
PPO with low annual deductible and copays.</li><li>
HDHP combined with a health savings account with a contribution from SAS (no access to on-site health care center).</li></ul></li><li>
Onsite Health Care Center (HQ) that&rsquo;s free to employees and family members enrolled in the PPO plan. There's a pharmacy too! Not local to HQ? The pharmacy will ship prescriptions for no additional charge!</li><li>
An industry-leading 401k plan.</li><li>
Tuition Assistance Program and programs and resources to support your development</li><li>
Generous time away including vacation time, a variety of paid holidays, and our much-loved U.S. Winter Wellness Break between December 25 and January 1.</li><li>
Volunteer Time Off, parental leave and unlimited paid sick days.</li><li>
Generous childcare benefits for all full-time employees.</li></ul><div></div><div> 
You are welcome here.</div><div>
At SAS, it&rsquo;s not about fitting into our culture &ndash; it&rsquo;s about adding to it. We believe our people make the difference. Our inclusive workforce brings together unique talents and inspires teams to create amazing software that reflects the diversity of our users and customers.</div><div></div><div> 
Additional Information:</div><div>
To qualify, applicants must be legally authorized to work in the United States, and should not require, now or in the future, sponsorship for employment visa status. SAS is an equal opportunity employer. All qualified applicants are considered for employment without regard to any characteristic protected by law. Read more: Know Your Rights.</div><div></div><div> 
Resumes may be considered in the order they are received. SAS employees performing certain job functions may require access to technology or software subject to export or import regulations. To comply with these regulations, SAS may obtain nationality or citizenship information from applicants for employment. SAS collects this information solely for trade law compliance purposes and does not use it to discriminate unfairly in the hiring process.</div><div></div><div> 
SAS only sends emails from verified &ldquo;sas.com&rdquo; email addresses and never asks for sensitive, personal information or money. If you have any doubts about the authenticity of any type of communication from, or on behalf of SAS, please contact Recruitingsupport@sas.com.</div><div></div><div> 
Let's stay in touch! Join our Talent Community to stay up to date on company news, job updates and more.</div><div>
#SAS</div></div>

Medical Office Administrator

VidaVital Medical

Medical Office Manager (Medical Assistant Experience Required) &ndash; Brookfield, WIVidaVital MedicalVidaVital Medical, a premier concierge medical practice, is expanding and opening a new location in Brookfield, Wisconsin. We are seeking an experienced, driven, and patient-focused Medical Office Manager who also brings hands-on experience as a Medical Assistant.This is a leadership opportunity for someone who thrives in both clinical and operational roles&mdash;overseeing daily office performance while actively supporting patient care and provider workflows.About VidaVital MedicalVidaVital Medical delivers a luxury, concierge-style healthcare experience focused on personalized wellness for men and women. Our services include hormone optimization, sexual health, medical weight loss, peptide therapy, IV therapy, and advanced biologics.Our mission is simple: help patients feel alive again through innovative treatments, exceptional service, and individualized care.Position OverviewThe Medical Office Manager will be responsible for the overall success of the clinic, ensuring smooth daily operations, exceptional patient experiences, and strong team performance. This role requires a leader who can manage staff, optimize workflows, and step into clinical duties when needed.Key Responsibilities Office Leadership &amp; Operations<ul><li>Oversee daily clinic operations, staffing, and scheduling</li><li>Ensure a high-end, concierge-level patient experience at all times</li><li>Monitor office performance, patient flow, and efficiency</li><li>Maintain compliance with healthcare regulations and company protocols</li><li>Manage inventory, supplies, and vendor relationships</li></ul>Team Management<ul><li>Lead, train, and support front desk and clinical staff</li><li>Foster a positive, accountable, and performance-driven culture</li><li>Coordinate onboarding and ongoing staff development</li><li>Serve as the primary point of contact for operational issues</li></ul>Patient Care &amp; Clinical Support<ul><li>Assist providers with examinations and in-office procedures</li><li>Prepare patients for treatments and ensure comfort throughout visits</li><li>Take vitals, document medical histories, and support clinical workflows</li><li>Step in as a Medical Assistant when needed to support operations</li></ul>Front Desk &amp; Administrative Oversight<ul><li>Oversee patient scheduling, check-in/check-out processes</li><li>Ensure accurate and compliant use of EHR systems</li><li>Handle escalated patient concerns with professionalism and urgency</li><li>Support revenue cycle processes and overall office organization</li></ul>Laboratory &amp; Compliance<ul><li>Oversee lab operations, specimen collection, and inventory</li><li>Ensure cleanliness, safety, and regulatory compliance standards</li><li>Maintain proper documentation and reporting protocols</li></ul>Qualifications<ul><li>Certified Medical Assistant (CMA) or equivalent experience required</li><li>Prior experience as a Medical Office Manager or Clinic Lead strongly preferred</li><li>Minimum 2+ years in a medical office or clinical setting</li><li>Strong leadership, organizational, and problem-solving skills</li><li>Experience with EHR systems and front office operations</li><li>Excellent communication and patient engagement skills</li><li>Ability to thrive in a fast-paced, high-performance environment</li><li>Experience in hormone therapy, wellness, or concierge medicine is a plus</li></ul>What We Offer<ul><li>Competitive salary + performance-based incentives</li><li>Growth opportunities within a rapidly expanding medical organization</li><li>A high-end, patient-focused work environment</li><li>Monday&ndash;Friday schedule (8:00 AM &ndash; 5:00 PM)</li><li>The opportunity to be a key leader in launching and growing a new clinic</li></ul>Join the VidaVital TeamIf you are a leader who can manage operations while delivering exceptional patient care, we want to hear from you.Join VidaVital Medical in Brookfield, WI and be part of a team redefining modern healthcare through innovation, precision, and personalized care.Pay: $24.09 - $30.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Pathways Consulting

Job Overview:Pathways Consulting is a well-established behavioral health practice in Kenosha dedicated to supporting individuals on their mental health journey. We are seeking a highly organized and detail-oriented Office Administrator who thrives in a collaborative, client-centered environment and wants to play a meaningful role in helping our office run smoothly. As Office Administrator, you will be responsible for managing various administrative tasks and ensuring the smooth operation of our office. We are willing to train the right candidate and provide support as you grow in medical billing and administrative skills. This role requires the ability to interact with clients in a compassionate, respectful, and nonjudgmental manner, supporting individuals from a wide range of backgrounds and identities. This is a full-time position.Duties:Client Support &amp; Front Desk<ul><li>Greet and check in clients; handle payments</li><li>Provide excellent customer service in person and by phone</li><li>Schedule and manage appointments</li></ul>Office Operations<ul><li>Manage calls, emails, and correspondence</li><li>Maintain supplies and coordinate vendors</li><li>Organize and maintain records and filing systems</li></ul>Billing &amp; Insurance<ul><li>Verify insurance benefits (phone and online)</li><li>Accurately bill client sessions</li><li>Process accounts receivable</li><li>Resolve insurance and billing issues</li></ul>Administrative Support<ul><li>Assist with onboarding and training</li><li>Support payroll processing and employee records</li></ul>Qualifications:<ul><li>Experience in office administration or a similar role</li><li>Medical office or billing experience preferred (training provided)</li><li>Strong communication skills and professionalism under pressure</li><li>Excellent organizational and multitasking abilities</li><li>Proficiency with Microsoft Office and general computer systems</li><li>High level of discretion with sensitive information</li><li>Strong problem-solving skills and ability to work independently</li></ul>We offer competitive pay, and a supportive work environment. If you are a motivated individual with excellent organizational skills, we would love to hear from you. (No phone calls please)Job Type: Full-time, Monday through FridayPay: $17-$22/ hour based on experience and qualificationsPay: $17.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul>Work Location: In person

Office Administrator - Behavioral Health Practice

Sanford Barrows Group

<div>
 
 
 
 Position
 
 
 
 
 
 Office Administrator
 
 
 
 
 Orthopedic Practice &ndash; Pembroke Pines, FL
 
 
 
 
 Hours: Approximately 8:30 AM &ndash; 5:30 PM
 
 
 
 
 
 
 
 Salary: $100k - $110k base, plus bonus, profit sharing and benefits
 
 
 
 
 
 
 
 Overview
 
 
 
 
 A well-established orthopedic practice in Pembroke Pines is seeking an experienced Office Administrator to oversee the day-to-day operations of the practice. This individual will serve as a key operational leader, ensuring the practice runs efficiently across all administrative, financial, and clinical support functions.
 
 
 
 
 This is a hands-on, &ldquo;roll up your sleeves&rdquo; position for someone who is well-versed in all facets of running a medical practice. The ideal candidate will bring strong leadership, operational expertise, and a proactive approach to improving workflows, patient experience, and overall practice performance.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Practice Operations &amp; Leadership
 
 
 <ul>
 <li>
 Oversee daily operations of the practice, ensuring efficient patient flow, scheduling, and office functionality
 </li>
 <li>
 Manage and mentor administrative and clinical support staff, including hiring, onboarding, training, and performance management
 </li>
 <li>
 Establish and improve office policies, procedures, and operational systems
 </li>
 <li>
 Lead staff meetings and implement performance metrics to drive accountability and efficiency
 </li>
 </ul>
 
 
 Financial &amp; Administrative Oversight
 
 
 <ul>
 <li>
 Oversee billing, collections, and insurance processes to ensure accurate and timely reimbursements
 </li>
 <li>
 Monitor revenue cycle performance, identify inefficiencies, and implement improvements
 </li>
 <li>
 Assist with budgeting, expense tracking, and cost control initiatives
 </li>
 <li>
 Manage payroll coordination, PTO tracking, and staff scheduling
 </li>
 </ul>
 
 
 Regulatory &amp; Compliance
 
 
 <ul>
 <li>
 Ensure compliance with HIPAA, OSHA, and all healthcare regulatory requirements
 </li>
 <li>
 Maintain readiness for audits and inspections (DOH, Joint Commission, etc.)
 </li>
 <li>
 Oversee credentialing processes and ensure provider compliance
 </li>
 </ul>
 
 
 Patient Experience &amp; Workflow Optimization
 
 
 <ul>
 <li>
 Address patient concerns and ensure a high level of patient satisfaction
 </li>
 <li>
 Analyze patient flow and implement improvements to reduce wait times and enhance service delivery
 </li>
 <li>
 Coordinate front desk, scheduling, and clinical teams to ensure seamless operations
 </li>
 </ul>
 
 
 Systems, Technology &amp; Reporting
 
 
 <ul>
 <li>
 Manage EMR systems and ensure proper utilization (experience with platforms such as Epic, eClinicalWorks, or similar preferred)
 </li>
 <li>
 Develop and track KPIs related to volume, revenue, and operational efficiency
 </li>
 <li>
 Generate reports and provide actionable insights to ownership
 </li>
 </ul>
 
 
 Business Growth &amp; Marketing
 
 
 <ul>
 <li>
 Partner with leadership to support growth initiatives and referral development
 </li>
 <li>
 Coordinate with marketing efforts to increase patient volume and community presence
 </li>
 <li>
 Build relationships with referring physicians and external partners
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of experience in medical practice management or office administration
 </li>
 <li>
 Strong understanding of healthcare operations, including billing, insurance, scheduling, and compliance
 </li>
 <li>
 Prior experience in an orthopedic or surgical practice strongly preferred (not required)
 </li>
 <li>
 Experience managing staff and leading teams in a fast-paced environment
 </li>
 <li>
 Familiarity with EMR systems (Epic, Allscripts, eClinicalWorks, etc.)
 </li>
 <li>
 Strong organizational, communication, and problem-solving skills
 </li>
 <li>
 Ability to be hands-on and adaptable in a growing practice
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 <ul>
 <li>
 Opportunity for performance-based bonuses and future profit sharing
 </li>
 <li>
 Health benefits (medical, dental, vision)
 </li>
 <li>
 Paid time off and holidays
 </li>
 <li>
 Opportunities for growth and increased responsibility
 </li>
 <li>
 Stable, team-oriented environment with long-term upside
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate Profile
 
 
 <ul>
 <li>
 Highly organized, proactive, and detail-oriented
 </li>
 <li>
 Strong leadership presence with the ability to manage and motivate staff
 </li>
 <li>
 Operationally focused with a mindset for continuous improvement
 </li>
 <li>
 Comfortable wearing multiple hats in a dynamic environment
 </li>
 <li>
 Patient-focused with a commitment to delivering excellent care experience
 </li>
 </ul>
 
 
</div>

Office Administrator / Manager

WEI Aesthetic Institute

Job Overview We are seeking a dynamic and highly organized Office Administrator who is bilingual in English and Chinese to join our team. This pivotal role involves managing daily office operations, coordinating administrative tasks, and ensuring seamless communication across departments. The ideal candidate will bring energy, efficiency, and a proactive attitude to support our organizational goals. Your expertise in office management, vendor relations, and team coordination will help create a productive and welcoming environment for staff and visitors alike.Key Responsibilities<ul><li>Oversee daily office operations, including front desk management, multi-line phone systems, and scheduling for providers, executives, and staff</li><li>Manage patient check-in/check-out, appointment coordination, and follow-ups</li><li>Maintain accurate patient records and ensure HIPAA compliance</li><li>Coordinate meetings, training sessions, and company events to ensure smooth execution</li><li>Supervise administrative staff and support training and development initiatives</li><li>Handle HR-related functions including onboarding/offboarding, and employee records</li><li>Monitor office supplies inventory and ensure a clean, professional environment</li><li>Assist with patient communication, marketing efforts, and promotions</li></ul>Qualifications<ul><li>Proven experience in office administration, office management, or medical front office roles</li><li>Bilingual fluency in English and Chinese (written and spoken)</li><li>Strong organizational and multitasking abilities in a fast-paced environment</li><li>Excellent communication skills with professional phone etiquette</li><li>Proficiency in Microsoft Office and scheduling systems (EMR experience a plus)</li><li>Ability to handle confidential information with discretion</li></ul>Preferred Skills<ul><li>Experience in a medical, aesthetic, or dermatology practice</li><li>Event planning and vendor management experience</li><li>Familiarity with HR processes and medical office workflows</li><li>Opportunities for professional growth and advancement</li></ul>Job Type: Full-timePay: From $20.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Medical office: 1 year (Required)</li></ul>Language:<ul><li>Mandarin (Required)</li></ul>Work Location: In person

Office Administrator [English/Chinese Bilingual]

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $66,000 - $68,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

Reporting to the Department Administrator, our Columbia Doctors Pain Medicine practice is seeking a seasoned professional to increase efficiency and streamline financial procedures. The candidate will be responsible for timely and accurate appointment scheduling for our team of providers and the financial clearance of our customers following office protocols.

Responsibilities
<ul>
<li>Schedule and reschedule as necessary all appointments, utilizes existing tools to facilitate securing the right medical provider, documents patient special needs and accommodations, ensures that patients understand the arrival and check in process, provides patient with all pre-appointment information as needed.</li>
<li>Confirm provider participation status with patient&rsquo;s insurance plan/network.</li>
<li>Encourage patient usage of Columbia Doctors patient portal.</li>
<li>Inform patients of insurance and billing protocols, including ABNs and patient responsibility for non-covered services. Calculate and document patient out of pocket estimates for non-par and non-covered services.</li>
<li>Obtain financial information from patients/referring physicians for scheduled appointments, scan patient information into Epic.</li>
<li>Determine payer referral and authorization requirements using payer portals or telephone and ensure that all insurance information, authorizations, and referrals are in place prior to appointment.</li>
<li>Maintain access to all appropriate payer portals.</li>
<li>Initiates authorization and submits clinical documentation as requested by insurance companies, follow-up with insurers on authorization denials and work with providers to resolve issues, follows through on pre-certifications until final approval is obtained.</li>
<li>Capture Worker&rsquo;s Comp and No-Fault information as it applies and verify that all case information is open and valid.</li>
<li>Update Epic registration, add guarantor notes, and manage assigned patient work queues for missing information.</li>
<li>Greet patients, confirm demographic and insurance information, and arrive patient appointments in Epic.</li>
<li>Collect time of service payments, copayments/deductibles and previous balances following Columbia Doctors cash handling protocols, provide patients with receipts.</li>
<li>Process credit cards, checks and cash payments and post information in Epic.</li>
<li>Responsible for working in-basket messages daily regarding referrals and requests for appointment scheduling.</li>
<li>Review and work the daily Televox report by canceling and rescheduling the patients in Epic.</li>
<li>Assist in maintenance and creation of appointment scheduling templates.</li>
<li>Assist with special projects and tasks.</li>
<li>Interface with billing and coding teams as needed.</li>
<li>Participate in meetings regarding the practice.</li>
<li>Manage faxes, emails, and phone calls.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s Degree or equivalent in education and experience</li>
<li>Strong organization, problem-solving, computer and communication skills</li>
</ul>
Preferred Qualifications
<ul>
<li>Experience with Epic EMR is desirable</li>
<li>Experience working in an academic medical center or physician practice</li></ul> 


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Assistant

Workhorse Coworking

Job Summary We are seeking a dynamic and highly organized Medical Office Manager to lead the daily operations of our healthcare facility. This role is vital in ensuring seamless clinic management, exceptional patient care, and efficient administrative workflows. The ideal candidate will possess extensive medical office experience, strong leadership skills, and a comprehensive understanding of healthcare management systems. As the cornerstone of our practice, you will oversee staff supervision, financial management, compliance with healthcare regulations, and the implementation of best practices to elevate our clinic&rsquo;s performance.Responsibilities<ul><li>Oversee all aspects of medical office operations, including scheduling, patient flow, and administrative support to ensure a smooth patient experience.</li><li>Manage fiscal responsibilities such as budgeting, billing, coding accuracy, and financial reporting using Mod Med.</li><li>Supervise clinical and administrative staff, providing guidance on human resources policies, training, performance evaluations, and team development.</li><li>Maintain compliance with HIPAA regulations and ensure the confidentiality and security of medical records and electronic health records (EHR) systems.</li><li>Coordinate with healthcare providers to optimize practice management, including utilization management, managed care processes, and medical records documentation.</li><li>Oversee clinic inventory management, procurement processes, and equipment maintenance to support efficient operations.</li><li>Ensure adherence to accreditation standards such as JCAHO requirements and OSHA guidelines for safety and quality assurance in acute care or hospital settings.</li><li>Implement process improvements for office management workflows while fostering a positive environment that promotes excellent patient care and staff satisfaction.</li></ul>Qualifications<ul><li>Proven experience in medical office management or healthcare administration within a clinical setting.</li><li>Strong knowledge of medical terminology, medical records management, and EMR systems. Mod Med experience is a plus!</li><li>Demonstrated supervisory experience leading multidisciplinary teams in a healthcare environment.</li><li>Expertise in fiscal management, including budgeting, financial analysis, and resource allocation.</li><li>Familiarity with Podiatry office practice management is a plus but not required.</li><li>Excellent organizational skills with the ability to multitask effectively in fast-paced settings such as clinics or hospitals.</li><li>Knowledge of HIPAA regulations, managed care policies, JCAHO standards, and healthcare compliance protocols. Join us to lead a dedicated team committed to delivering outstanding patient-centered care! This position offers an exciting opportunity to influence practice success through strategic leadership while supporting the health and well-being of our community.</li></ul>Pay: $35.00 - $42.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Medical Office Manager

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10000 medical office administrator jobs Near Me

Medical Office Administrator

Medical Office Administrator

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Medical Office Manager