medical office administrator

Vituity

Terre Haute, IN – Seeking Emergency Medicine Practice Administrator
<br><br>
Everybody Has A Role to Play in Transforming Healthcare
<br><br>
As a Practice Administrator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have.
<br><br>
Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.
<br><br>
<b>Vituity Locations:</b> Vituity has opportunities at 900 practices across the country, serving 14.5+ million patients a year. With Vituity, if you ever need to move, you can take your job with you.
<br><br>
The Opportunity
<br><br>
<ul>
<li>Act as the operational administrator for the site Vituity leadership and as the interface for the practice to the hospital and community.</li>
<li>Act as the front-line liaison for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team.</li>
<li>Provide executive support to the site medical director and site management team to meet contract expectations.</li>
<li>Provide support for all site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards.</li>
<li>Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems.</li>
<li>As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate.</li>
<li>Provide office management to include, but not limited to, all aspects of meeting management, office systems, supplies, site events, and customer service.</li>
<li>As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds.</li>
<li>As applicable to the site practice, responsible for all aspects of the site clinical schedules to ensure adequate coverage with no disruption to patient care.</li>
<li>Collect, track, and analyze all site financial and operational data.</li>
<li>Project management as needed of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.</li>
<li>Ensure all aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students.</li>
<li>Ensure all licensed providers complete their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office.</li>
<li>Ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests.</li>
<li>Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and compliance with employment law and Vituity policies.</li>
<li>Develop and maintain site orientation checklists and manuals.</li>
<li>Collaborate with Medical Director and Site Management Team in developing and maintaining site practice policies and procedures.</li>
<li>As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate.</li>
<li>Ensure billing and documentation compliance through completion of site WIP/TAD lists, answering provider routine questions, and schedule/hosting/participating in the monthly meeting with Revenue Cycle Management billing team.</li>
<li>Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests.</li>
</ul>
Required Experience and Competencies
<br><br>
<ul>
<li>Two to three years of experience in an office or healthcare setting required.</li>
<li>Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred.</li>
<li>Experience working in the healthcare field is preferred.</li>
<li>Knowledge of healthcare and medical terminology preferred.</li>
<li>Knowledge of general Human Resource principles preferred.</li>
<li>Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.</li>
<li>Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.</li>
<li>Strong consultation skills and the ability to seek out information.</li>
<li>Strong work ethic, organizational skills, and interpersonal skills.</li>
<li>Ability to prioritize and work in a stressful environment.</li>
<li>Ability to be self-directed, motivated, and sensitive to deadlines.</li>
<li>Ability to express ideas and convey information effectively in verbal and written communications.</li>
<li>Able to create a positive environment, clearly understand client / customer relationships, and promotes Vituity positive image.</li>
<li>Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies.</li>
<li>Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities.</li>
<li>Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.</li>
<li>Ability to establish and maintain effective working relationships as required by the duties of the position.</li>
<li>Ability to read, understand and communicate in English sufficient to perform the duties of the position.</li>
<li>Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.</li>
</ul>
The Practice
<br>Union Hospital Terre Haute – Terre Haute, Indiana
<br><br>
<ul>
<li>A 275-bed facility that sees over 57,000 patients each year.</li>
<li>Level III Trauma Center, Primary Stroke Certified, STEMI Center, and an Accredited Chest Pain center.</li>
<li>47-bed Emergency Department with sub-specialty backups excluding ophthalmology and OMFS.</li>
<li>25% admit rate and an annual ED volume of 69,981 patients.</li>
<li>24/7 Vituity scribe support as well as Vituity-staffed hospitalists, ICU, and teleneurologists offering integrated care solutions at the site.</li>
<li>This site has received the Gold Plus AHA Award for Stroke Care and was nominated for Vituity's Distinguished Site Award.</li>
</ul>
The Community
<br><br>
<ul>
<li>Terre Haute, Indiana, often referred to as the "Crossroads of America," is a vibrant city offering a rich mix of history, culture, and opportunity.</li>
<li>Home to Indiana State University, it boasts a dynamic educational and cultural environment.</li>
<li>Landmarks such as the Swope Art Museum and the Vigo County Historical Museum highlight the city’s cultural heritage, while the Wabashiki Trail and Griffin Bike Park provide outdoor enthusiasts with scenic paths and recreational activities.</li>
<li>Seasonal weather, featuring snowy winters and warm summers, allows for year-round events like the Terre Haute Air Show and community festivals.</li>
<li>Its central location near Indianapolis and St. Louis makes it ideal for professionals and families seeking accessibility.</li>
<li>With affordable housing, a welcoming community, and a growing economy, Terre Haute offers a balanced lifestyle where small-town charm meets modern opportunities.</li>
</ul>
Benefits Beyond*
<br>Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.
<br><br>
<ul>
<li>Superior health plan options</li>
<li>Dental, Vision, HSA/FSA, Life and ADD coverage, and more</li>
<li>Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service)</li>
<li>Generous paid time off starting 3-4 weeks’ annually</li>
<li>Student Loan Refinancing Discounts</li>
<li>Professional and Career Development Program</li>
<li>EAP and travel assistance included</li>
<li>Wellness program</li>
<li>Purpose-driven culture focused on improving the lives of our patients, communities, and employees.</li>
</ul>
We are excited to share the base salary range for this position is $20.97 - $26.22, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.
<br><br>
We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.
<br><br>
Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.
<br><br>
<ul>
<li>Benefits for part-time and per diem vary. Please speak to a recruiter for more information.</li>
</ul>
Applicants only. No agencies please.

Practice Administrator - Emergency Medicine - Union Hospital Terre Haute

Summa Health

<div></div><div><div><b>Full-Time / 40 Hours / Days (Mon-Fri / No Weekends or Holidays)
</b></div><div><b>Summa Health - Akron Campus Family Medicine Center<br>
</b></div><div></div><br>
<div><b><i>Summa Health System is recognized as one of the region&rsquo;s top employers by a number of third party organizations, including NorthCoast 99. Exceptional candidates gravitate to Summa because of its culture, passion for delivering excellent service to our patients and families commitment to our philosophy of servant leadership, collegial working relationships at every level of the organization and competitive pay and benefits.<br>
 </i></b></div><div></div><div><b>Summary:
</b></div><div>Greets patients, performs administrative and clerical tasks in a medical office to include completing registration and collecting co-pays and past-due account balances, scheduling appointments, and capturing all necessary documentation and information to complete insurance processes. Answers and routes phone calls. Provides answers to questions on patient billing.
<br>
<br>
<b>Formal Education Required:
</b><br>
a. High school diploma or equivalent
<br>
<br>
<b>Experience &amp; Training Required:
</b><br>
a. Light typing skills.
<br>
b. One (1) year clerical experience.
<br>
<br>
<b>Other Skills, Competencies and Qualifications:
</b><br>
a. Must maintain confidentiality of patient, employee, or financial records.
<br>
b. Skill in interpersonal communication to effectively interact in person and over the telephone with patients, visitors, and physicians.
<br>
c. Computer skills, that may include previous experience with an Electronic Medical Record (EMR)
<br>
d. Ability to perform in a work team environment.
<br>
e. Ability to effectively interact with populations of patients/customers with an understanding of their needs for self-respect and dignity.
<br>
f. Assumes accountability for demonstrating behaviors consistent with the customer service policy.
<br>
g. Required ability to handle bodily fluids and possible exposure to communicable disease.
<br>
<br>
<b>Level of Physical Demands:
</b><br>
a. Exerts up to ten pounds of force occasionally, and/or a negligible amount of force frequently. Ability to bend, stand, and work for extended time.<br>
</div><div></div><p>Equal Opportunity Employer/Veterans/Disabled<br>
</p><div></div>$17.43/hr - $20.92/hr</div>

Medical Office Associate

GiGi Wood Davis,DO Family Prac

<p><b>Job Summary</b><br/>We are seeking a dynamic and detail-oriented Medical Billing and Front Office professional to join our healthcare team. In this vital role, you will serve as the first point of contact for patients and visitors, managing front desk operations while ensuring accurate medical billing processes are followed. Your expertise in medical coding, insurance claims, and patient communication will help streamline office workflows and optimize revenue cycle management. This position offers an exciting opportunity to contribute to a compassionate healthcare environment while honing your skills in medical records, billing procedures, and administrative support.</p><p><b>Duties</b></p><ul><li>Greet patients and visitors warmly, providing excellent customer service and guiding them through check-in procedures</li><li>Collect patient information, verify insurance details, and update medical records accurately within Electronic Medical Record (EMR) or Electronic Health Record (EHR) systems</li><li>Follow up on unpaid or denied claims through effective medical collection strategies</li><li>Maintain detailed and organized medical records, ensuring compliance with privacy regulations and documentation standards</li><li>Assist with scheduling appointments, managing patient flow, and answering front desk inquiries promptly</li><li>Collaborate with healthcare providers to ensure accurate coding for procedures and diagnoses, supporting efficient billing cycles</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in medical office administration or front desk roles within a healthcare setting</li><li>Strong knowledge of medical terminology, medical coding (including CPT, ICD-9, ICD-10), and billing procedures</li><li>Familiarity with EMR/EHR systems for data entry and record management</li><li>Experience with medical collection processes and insurance claim submissions</li><li>Ability to interpret DRG classifications and perform accurate ICD coding for diagnoses and procedures</li><li>Excellent communication skills with a professional demeanor</li><li>Detail-oriented with strong organizational skills to manage multiple tasks efficiently</li></ul><p>Join our team to make a meaningful impact on patient care while advancing your career in medical billing and administrative support. We value energetic professionals who are eager to contribute their expertise in a fast-paced healthcare environment!</p><p>Work Location: In person</p>

MEDICAL BILLING AND FRONT OFFICE

Nicklaus Children's Health System

<div><h2 class="jobSectionHeader"><div><b>Description</b></div></h2><div><b>
Job Summary:</b></div>
<div>Provides administrative support for the cardiologists and cardiology support staff. Assists in the contact for recruitment of all cardiology, and interventional heart program, candidates as needed. Responsible for assisting in the on-boarding of new staff for Cardiology department. Manages cardiology meetings, events, and projects as needed.</div><h2 class="jobSectionHeader"><div><b>
Qualifications</b></div></h2><div><b>
Minimum Job Requirements:</b></div>
<ul><li>4 -5 years medical office/administrative experience</li>
<li>Prior healthcare customer service experience required</li></ul>
<div><b>Knowledge/Skills/Abilities</b></div>
<ul><li>High school education or equivalent preferred</li>
<li>Excellent communication skills, both verbally and in writing
</li><li>Ability to maintain confidentiality of sensitive information</li>
<li>Ability to interpret, adapt and react calmly under stressful conditions</li>
<li>Ability to use logical thinking to interpret data and solve a broad range of problems
</li><li>Ability to work independently and be flexible with minimal supervision
</li><li>Ability to manage multiple tasks simultaneously</li>
<li>Able to relate cooperatively and constructively with patients, co-workers, and physicians
</li><li>Strong problem-solving and critical thinking skills</li>
<li>Proficient in word processing, desktop publishing, database management and internet</li></ul>
<div><b>Job Specific Duties:</b></div>
<ul><li>Responsible for coordination of interviews for physician and program leadership candidates; prepares itineraries and agendas and ensures smooth interview process for applicants and candidates.</li>
<li>Prepares for weekly cardiology operations and leadership meetings; maintains and distributes minutes as needed.</li>
<li>Serves as primary liaison between Global Health and Cardiology department; assists in care planning and coordination.
</li><li>Supports all cardiology administrative assistants.</li>
<li>Answers and screens calls for physician(s) regarding patients, medical results, pharmacy prescriptions and refills in a professional manner. Takes messages as needed.
</li><li>Assists physician(s) in filling out credentialing applications, medical license requirements and current memberships.</li>
<li>Checks documentation being submitted for physician's attention to ascertain all relevant data, files, signatures, etc. are included</li>
<li>Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.</li>
<li>Schedules appointments and maintains physician's/administrator&rsquo;s calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.</li>
<li>Acts as liaison between employees, agencies, and other physician practices.</li>
<li>Maintains a log of physician&rsquo;s/administrator&rsquo;s group contracts and needed Continuing Medical Education credits, paid time off (PTO), and all associated expenses and teaching hours.</li>
<li>Processes all travel applications for the physician(s). Makes travel arrangements including hotel reservations.</li>
<li>Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.</li>
<li>Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.</li>
<li>Serves as primary contact for Cardiology administration; coordinates with Marketing/PR for interviews.</li></ul><h2 class="jobSectionHeader"><div><b><br>
Job:</b></div></h2>
Clerical/Administrative<br>
<h2 class="jobSectionHeader"><div><b>
Department:</b></div></h2>
NCPS-PEDIATRIC CARDIOLOGY-3100-467711<br>
<h2 class="jobSectionHeader"><div><b>
Job Status:</b></div></h2>
Professional</div>

Office Coordinator - Cardiology (Full Time, Days)

Mast Roofing & Construction

<div><p>Mast RoofingConstruction in Oley, PA is seeking a full-time Office Administrator / Business Administrator / Office Manager (DOE) to help lead the daily administrative, financial, and people operations of our growing company with precision, accountability, and professionalism. This is a high-responsibility position for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping systems, communication, and operations running smoothly.</p><p>
This full-time position requires flexibility, strong organizational ability, and a solutionsfocused mindset. The ideal candidate is motivated to work 45-50 hours per week and can confidently balance administrative support, payroll, accounts payable and receivable, HR coordination, scheduling, and company event planning while maintaining exceptional attention to detail.</p><p>
As an Office Administrator / Business Administrator / Office Manager, you can expect to earn a competitive annual salary based upon experience, plus bonus opportunities, and enjoy a full benefits package including medical, vision, dental, retirement plan with company match, paid time off (PTO), and opportunities for continued growth and leadership development within the company.</p><p>
Are you highly organized, analytical, and dependable? Do you communicate clearly, stay calm under pressure, and enjoy creating structure and consistency in a busy environment? Are you someone who values integrity, accountability, and serving others well? If so, we may be the right fit for you.</p><p><b>
ABOUT MAST ROOFINGCONSTRUCTION</b></p><p>
We are a faith-based, family-run, full-service residential and light commercial roofing and construction company. For over 28 years, we have built an exceptional reputation as a company that truly cares about the needs of our clients. We rely on expert training, cutting-edge technology, and extensive industry experience to provide the highest quality workmanship and customer experience possible.</p><p>
Our mission is simple: To honor God by serving those around us with excellence.</p><p>
Our Core Values - W.I.S.E. - shape everything we do:</p><ul><li>
Work Hard</li><li>
With Integrity</li><li>
Serving Others</li><li>
With Excellence</li></ul><p>
We truly value our employees and their families. We strive to maintain a positive, professional, team-oriented culture where personal growth, leadership development, accountability, and long-term career opportunities are encouraged. We are looking for someone who takes ownership, communicates well, works efficiently, and helps strengthen both our culture and our operations every day.</p><p><b>
A DAY IN THE LIFE OF AN OFFICE ADMINISTRATOR / BUSINESS ADMINISTRATOR / OFFICE MANAGER</b></p><p>
As the Office Administrator / Business Administrator / Office Manager, you play a critical role in the overall success of Mast RoofingConstruction. You help create an organized, responsive, and professional environment that supports our employees, clients, vendors, and leadership team. You are often the operational hub of the company - balancing priorities, solving problems quickly, and ensuring important details never fall through the cracks.</p><p>
You oversee accounts payable and receivable, process weekly payroll accurately and on time, maintain employee records and benefit programs, support recruiting and onboarding efforts, coordinate company events, and help ensure the office operates efficiently each day. You are comfortable managing shifting priorities while remaining detail-oriented, systematic, and dependable.</p><p>
You communicate clearly and professionally, maintain confidentiality, and hold yourself to a high standard of integrity and accountability. You proactively identify issues, follow through on responsibilities, and help improve systems and processes whenever possible. Your ability to stay organized, adaptable, and people-focused directly contributes to the strength of our team and the experience of our clients.</p><p><b>
KEY RESPONSIBILITIESACCOUNTABILITIES</b></p><ul><li>
Oversee Accounts Receivable and Accounts Payable while maintaining strong vendor and client relationships</li><li>
Process weekly payroll accurately and on time, including commissions, PTO, deductions, and employee compensation updates</li><li>
Provide reliable Human Resources support including recruiting coordination, onboarding, offboarding, and employee records management</li><li>
Coordinate company meetings, training events, team functions, travel arrangements, and company-wide events</li><li>
Maintain organized calendars, schedules, and internal administrative systems</li><li>
Monitor bank accounts, credit card accounts, deposits, and financial activity daily</li><li>
Assist leadership with reports, documentation, compliance, and operational administrative support</li><li>
Maintain a clean, organized, and professional office environment</li><li>
Communicate professionally and effectively with employees, vendors, customers, and leadership</li><li>
Help strengthen company culture through professionalism, responsiveness, consistency, and servant leadership</li></ul><p><b>
PREFERRED QUALIFICATIONS</b></p><ul><li>
Minimum 3 years of administrative, office management, bookkeeping, HR, or business operations experience preferred</li><li>
QuickBooks Online experience preferred</li><li>
Strong organizational ability and attention to detail</li><li>
Ability to manage multiple priorities and shifting responsibilities efficiently</li><li>
Strong analytical, problem-solving, and decision-making skills</li><li>
Professional communication skills - both verbal and written</li><li>
Experience with QuickBooks, payroll systems, spreadsheets, and general office software preferred</li><li>
Ability to maintain confidentiality and professionalism at all times</li><li>
Dependable, accountable, and self-motivated</li><li>
Ability to work effectively under pressure while maintaining accuracy and consistency</li><li>
Positive attitude with a servant-minded, team-oriented approach</li></ul><p><b>
SERVICE AREAS</b></p><p>
This is not a hybrid or remote role. This is a full-time onsite position at our company offices in Oley, PA that supports our operations throughout Berks County and surrounding areas, including Reading and Allentown, PA.</p><p><b>
ARE YOU READY TO JOIN OUR TEAM?</b></p><p>
Are you ready to build a long-term career with a growing company that values integrity, excellence, teamwork, and personal development? Do you enjoy creating structure, helping people, solving problems, and contributing to a strong company culture?</p><p>
If so, complete our quick, mobile-friendly application today. We look forward to meeting you!</p></div>

Office Administrator

Panoramic Health

<div>
 The Medical Assistant is responsible for assisting healthcare professionals in providing care to their patients. Their duties include recording and updating medical histories and contact information in patient files, scheduling patient appointments and performing standard care procedures.
 <br/>
 <br/>
 <strong>
  Responsibilities Include
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provides general back-office support to physicians.
  </li>
  <li>
   Assist provider with exams as needed.
  </li>
  <li>
   Stock and monitor inventory levels of medical supplies.
  </li>
  <li>
   Monitors and maintains medication sample closet.
  </li>
  <li>
   Prepares and assists patient for testing. Obtain results for exams as requested. Obtain lab results, have physician review, and notify patient of results as instructed by physician.
  </li>
  <li>
   Answer patient calls and respond in a prompt and professional manner.
  </li>
  <li>
   Responsible for final review of chart after chart prep.
  </li>
  <li>
   Train back-office staff on an as needed basis when requested by Office Administrator.
  </li>
  <li>
   Responds and complies with requests for information via most appropriate method, including fax.
  </li>
  <li>
   Responsible for completing all requests within timeframes as established by office policy.
  </li>
  <li>
   Follow rules and regulations of confidentiality protection as it relates to patient information.
  </li>
  <li>
   Delivers information to patient care or other designated areas including provider offices.
  </li>
  <li>
   Completes the referral process on specific procedures when requested to do so by Office Administrator.
  </li>
  <li>
   Provides leadership and guidance for excellent customer service.
  </li>
  <li>
   Communicates and engages effectively with others.
  </li>
  <li>
   Continually seeks opportunities to learn, share knowledge, and develop processes for the transfer of information.
  </li>
  <li>
   Follows and maintains policy and procedures.
  </li>
  <li>
   Perform other duties and responsibilities as required, assigned, or requested.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or GED required.
  </li>
  <li>
   Completion of an accredited medical assistance certification program preferred.
  </li>
  <li>
   Minimum 2 years; combined education/experience as substitute for minimum experience.
  </li>
 </ul>
</div>


000220 - Medical Assistants - Medical Assistant

The Pool Guru PSL

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Administrator to join our team! This role is vital in ensuring smooth daily operations across our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Administrator, you will serve as the backbone of our administrative functions, supporting various departments and maintaining an efficient workflow. Your energy and enthusiasm will help foster a positive workplace atmosphere while managing essential clerical tasks with precision and professionalism.</p><p><b>Duties</b></p><ul><li>Manage front desk operations, greeting visitors and directing them appropriately with friendly professionalism</li><li>Operate multi-line phone systems, handle incoming calls, and provide exceptional customer service with proper phone etiquette</li><li>Perform data entry, maintain accurate filing systems, and ensure all records are up-to-date using digital tools like Google Workspace and Microsoft Office</li><li>Coordinate calendar management, schedule appointments, meetings, and events efficiently for staff and executives</li><li>Oversee office management duties such as supply inventory, equipment maintenance, and organization of office spaces</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping</li><li>Support customer support efforts by responding to inquiries promptly and providing clear information</li></ul><p><b>Experience</b></p><ul><li>Proven clerical or administrative experience in an office setting, preferably within healthcare or dental/medical environments such as medical or dental receptionist roles</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Bilingual abilities are highly desirable to serve diverse client needs</li><li>Experience with office management systems, data entry, proofreading, and filing is preferred</li><li>Demonstrated ability to handle phone etiquette professionally over multi-line phone systems and provide exceptional customer service</li><li>Personal assistant experience or medical receptionist background is advantageous for understanding specialized workflows</li></ul><p>Join us to be part of a vibrant team dedicated to delivering outstanding administrative support! We value energetic professionals who thrive on organization, communication, and making a positive impact every day. This paid position offers a rewarding environment where your skills will directly contribute to our success.</p><p>Pay: $2,500.00 - $3,000.00 per month</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: In person</p>

Administrator

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