medical office administrator

Grosvenor House Dubai and Le Royal Meridien Beach Resort & Spa

<div>
 
 As a Medical Administrator, you will play a vital role in supporting the smooth operation of on-site medical services. You&rsquo;ll coordinate healthcare appointments, maintain medical records, and support our clinical staff &mdash;ensuring top-tier service and compliance with all health regulations.
 
 
 This is a unique opportunity to combine your administrative skills with a passion for hospitality and guest care.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Coordinate medical service appointments for guests and team members.
 </li>
 <li>
 Manage and update confidential medical records in compliance with privacy laws.
 </li>
 <li>
 Support healthcare professionals with admin tasks.
 </li>
 <li>
 Order and manage inventory of medical supplies and first-aid equipment.
 </li>
 <li>
 Liaise with local clinics, hospitals, or emergency services when needed.
 </li>
 <li>
 Handle incident reports, health declarations, and guest health communications.
 </li>
 <li>
 Monitor and ensure compliance with public health and safety regulations.
 </li>
 </ul>
 
 
 
 
 ✅ Qualifications
 
 
 Required:
 
 <ul>
 <li>
 Experience in a healthcare or medical administration role.
 </li>
 <li>
 Excellent organizational, communication, and customer service skills.
 </li>
 <li>
 Familiarity with health regulations and medical terminology.
 </li>
 <li>
 Proficiency in Microsoft Office and healthcare admin systems.
 </li>
 <li>
 High attention to detail and ability to manage confidential information.
 </li>
 </ul>
 
 
</div>

Medical Administrator

Surgical Associates of La Jolla

Office Manager &ndash; Surgical Associates Of La JollaSurgical Associates of La Jolla is a respected surgical practice dedicated to providing exceptional patient care with professionalism, compassion, and integrity. We are seeking a highly organized and experienced Office Manager to oversee daily administrative operations and ensure the smooth, efficient, and compliant functioning of our office.Position SummaryThe Office Manager is responsible for managing the administrative and operational functions of the Practice, supervising staff, and maintaining efficient workflow across departments. The ideal candidate will have strong leadership abilities, attention to detail, and a commitment to upholding the highest standards of patient service and confidentiality.Key Responsibilities<ul><li>Oversee and coordinate daily office operations to ensure efficiency and adherence to practice policies and procedures.</li></ul><ul><li>Manage patient scheduling, insurance verification, and medical records while ensuring full HIPAA compliance.</li></ul><ul><li>Coordinate physician schedules, meetings, and office events to support optimal workflow.</li></ul><ul><li>Monitor billing and administrative processes, ensuring accuracy and timeliness.</li></ul><ul><li>Implement and uphold office protocols that promote a professional and patient-centered environment.</li></ul><ul><li>Serve as a liaison between patients, physicians, and staff to support effective communication and resolution of issues.</li></ul>Qualifications<ul><li>Experience in medical office management or healthcare administration preferred but not required.</li></ul><ul><li>Proven ability to manage staff and daily operations in a busy medical environment.</li></ul><ul><li>Knowledge of HIPAA regulations, insurance verification, and medical record management.</li></ul><ul><li>Proficiency with Microsoft Office and electronic medical record (EMR/EHR) systems.</li></ul><ul><li>Strong organizational, problem-solving, and communication skills.</li></ul><ul><li>Bachelor&rsquo;s degree in healthcare administration, business, or a related field preferred.</li></ul>Compensation and Benefits<ul><li>Competitive hourly rate</li></ul><ul><li>Comprehensive benefits package</li></ul><ul><li>Supportive and professional work environment</li></ul>Job Type: Full-timeExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

Medical Office Manager

Iris Medical Group

HR Coordinator (Part-Time) &ndash; Iris Medical GroupBrentwood, TN | Part-Time (20&ndash;25 hrs/week)Iris Medical Group (IMG) is a rapidly growing, physician-owned medical company providing innovative in-home healthcare services across Tennessee and Kentucky. We deliver exceptional, compassionate care directly to our patients&mdash;and we believe our employees are the foundation of our success.We are hiring a Part-Time HR Coordinator to support our expanding team. This is an excellent opportunity for someone who loves people, thrives in a fast-paced environment, and wants to grow within the healthcare field.What You&rsquo;ll Do<ul><li>Support recruitment: post jobs, screen candidates, coordinate interviews</li><li>Assist with onboarding, new hire paperwork, compliance tracking, and credential management</li><li>Maintain accurate employee files (HIPAA-compliant) and HR documentation</li><li>Serve as a point of contact for employees and leadership</li><li>Help coordinate training, evaluations, and staff communications</li><li>Track PTO, attendance, and staff changes</li><li>Assist with creating/updating SOPs and HR procedures</li><li>Provide general administrative support to the HR team and leadership</li></ul>What We&rsquo;re Looking For<ul><li>1&ndash;2+ years of HR support, medical office admin, or healthcare office experience</li><li>Strong communication and interpersonal skills</li><li>Excellent attention to detail and organization</li><li>Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook</li><li>Ability to handle confidential information with professionalism</li><li>Experience with EHR (Athena is a plus)</li><li>Self-starter with a positive attitude and willingness to learn</li><li>Healthcare HR experience preferred</li></ul>Why Join Iris Medical Group?<ul><li>Opportunity to grow with a fast-expanding healthcare organization</li><li>Supportive, mission-driven environment</li><li>Flexible daytime schedule</li><li>Employee perks &amp; discounts</li><li>Free parking</li><li>On-the-job training</li></ul>Compensation &amp; Schedule<ul><li>Part-Time: 20&ndash;25 hours per week</li><li>In-Person (Brentwood, TN)</li><li>Competitive pay based on experience</li><li>Monday&ndash;Friday | No weekends</li></ul>We&rsquo;re an Equal Opportunity EmployerIris Medical Group celebrates diversity and is committed to an inclusive workplace for all employees.Ready to apply? We&rsquo;d love to meet you. Submit your resume today!Job Type: Full-timePay: $25.00 - $30.00 per hourExpected hours: 20 &ndash; 25 per weekBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid training</li></ul>Work Location: Hybrid remote in Brentwood, TN 37027

Human Resources Coordinator

Etihad

Manage medical correspondence and enquiries in/out of EAMC with patients, other healthcare facilities and regulatory authorities with accuracyManage procurement, sourcing and contractual process, including reviewing scope of work, reporting on invoices and payment and following through on contract renewal until completion.Prepare relevant medical information, documentation or proposal required by management besides processing confidential patient document and administrative task relating to medical services in compliance with DOH, GCAA and related regulatory requirementsCollect data for monthly dashboard. analyze statistical data and prepare presentation for presentation in aviation, general, occupational medicine, quality or clinic operations meetingsCollect cash and credit card payment, prepare billing and insurance claims details for patientCoordinate project and activity with other department and outsourced services to ensure operational efficiency, best practice and customer satisfaction is achieved.Highlight and suggest improvements in processes, services, SLA and policies to achieve customer satisfaction while driving modernization and best practices.

HRCONSOL

Key ResponsibilitiesClinical Oversight &amp; Quality Assurance<ul><li>Conduct regular audits of medical officers&rsquo; performance, SOAP notes, and case documentation.</li><li>Conduct at least two physical audits per doctor annually.</li><li>Monitor compliance with clinical protocols, guidelines, and ethical standards.</li><li>Review and analyze EMR data for accuracy, completeness, and effective utilization.</li><li>Identify performance gaps and recommend corrective actions for improvement.</li></ul>Training &amp; Capacity Building<ul><li>Develop, organize, and conduct Continuing Medical Education (CME) sessions and refresher trainings for medical staff.</li><li>Evaluate training needs based on audit findings and clinical performance trends.</li><li>Ensure all CME content aligns with current medical standards and organizational goals.</li><li>Develop and implement comprehensive orientation programs for doctors, ensuring smooth onboarding and familiarization with policies, protocols, EMR systems, and workflows.</li></ul>Operational Management<ul><li>Oversee and manage doctors&rsquo; schedules, rotations, and leave plans to ensure uninterrupted service delivery.</li><li>Coordinate with HR and Operations teams for staffing and coverage requirements.</li><li>Support the development of clinical presentations, reports, and dashboards for internal and external stakeholders.</li></ul>Policy &amp; Protocol Development<ul><li>Review and update clinical SOPs, protocols, and policies to ensure compliance and relevance.</li><li>Collaborate with the management team to implement evidence-based practices.</li><li>Ensure all documentation and operational activities comply with organizational and regulatory standards.</li></ul>Monitoring, Reporting &amp; Coordination<ul><li>Prepare regular performance and compliance reports for management review.</li><li>Coordinate with technical and operational teams to streamline documentation and reporting.</li><li>Provide administrative support in audits, program evaluations, and donor compliance reviews.</li></ul>Requirements<ul><li>MBBS / MCPS (or equivalent).</li><li>4&ndash;6 years of experience in healthcare administration, clinical management, or supervision.</li><li>Strong understanding of clinical workflows, EMR systems, and quality assurance mechanisms.</li><li>Excellent leadership, analytical, and communication skills.</li></ul>Job Type: Full-timeWork Location: In person

Future Leap PMC OPC Private Limited

We are looking for a Female Clinic Admin to ensure the smooth operation of daily clinic activities and provide essential support to both patients and healthcare professionals. The ideal candidate should be organized, proactive, and possess strong communication and administrative skills.Responsibilities<ul><li>Manage patient appointments, records, and general inquiries.</li><li>Provide administrative and clerical support to doctors and staff.</li><li>Oversee daily clinic operations to maintain efficiency and organization.</li><li>Coordinate communication between patients, healthcare professionals, and external service providers.</li><li>Handle social media updates and assist in maintaining the clinic&rsquo;s online presence.</li><li>Ensure compliance with clinic procedures and maintain accurate documentation.</li></ul>Skills and Competencies<ul><li>Excellent communication skills with strong command of English and basic knowledge of Hindi (both are must).</li><li>Strong interpersonal skills and a pleasant personality.</li><li>Good organizational abilities and attention to detail.</li><li>Proficiency in basic computer applications such as Microsoft Office and email management</li><li>Ability to handle multiple tasks and perform well under pressure.</li><li>Compassionate and empathetic approach when interacting with patients</li></ul>Job Type: Full-timePay: &#8377;20,000.00 per monthWork Location: In person

Clinic Admin

TEMPLEGATE RECRUITMENT

Job Title: IFA Administrator Why Join Us: <ul> <li>Work in a supportive and professional environment</li><li>Opportunity to grow your career as an IFA Administrator in financial services</li><li>Flexible working options with potential for remote work one day a week</li></ul> Salary & Benefits: <ul> <li>£28,000-£32,000 per year</li><li>Private medical insurance</li><li>Pension scheme</li><li>25 days holiday plus bank holidays</li></ul> Location: Sevenoaks (office-based, with potential for 1 day per week remote) About Us: We are a well-established financial planning firm based in Sevenoaks, dedicated to providing professional and supportive services to our clients. Our team values collaboration, accuracy, and excellent client care. We are currently seeking an experienced IFA Administrator to join our friendly team. The Role: We are looking for a proactive and detail-oriented IFA Administrator to support our advisers and ensure the smooth running of client services. As an IFA Administrator, you will process client paperwork, maintain accurate records, and assist with administrative tasks across pensions, investments, and general financial planning. Key Responsibilities: <ul> <li>Prepare and process client documentation and forms</li><li>Maintain accurate client records and ensure compliance with regulatory requirements</li><li>Support advisers in day-to-day client management</li><li>Assist with new business, client reviews, and routine administration</li><li>Liaise with clients and external providers as needed</li></ul> Skills & Experience: <ul> <li>Previous experience as an IFA Administrator or in financial services administration is preferred</li><li>Strong attention to detail and organisational skills</li><li>Excellent communication skills, both written and verbal</li><li>Ability to work independently and as part of a team</li><li>Proficient in Microsoft Office; experience with financial systems is a plus</li></ul> How to Apply: If this role as an IFA Administrator sounds like the right fit, please submit your CV today. A member of our specialist financial services recruitment team will be in touch to discuss the opportunity and your career aspirations in more detail. Please note: due to the volume of applications, only shortlisted candidates will be contacted. If you haven't heard from us within 7 days, please assume your application has not been successful on this occasion.

IFA Administrator

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