medical office clerk

Hennessy & Roach, P.C.

<div>Company Description 
Hennessy &amp; Roach, P.C. is a law firm defending employers in Workers&rsquo; Compensation and defendants in General Liability matters. H&amp;R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Overland Park, KS; Milwaukee, Wisconsin; Indianapolis, Indiana; Brentwood, Tennessee; and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Tennessee, and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow. 
Job Description 
Successful law firm seeks a full time Law Clerk for our downtown Milwaukee, WI office. This position requires a motivated, detailed, organized professional capable of functioning in a fast-paced, challenging legal environment.
Schedule: Monday through Friday, either 8:00am to 4:00pm or 9:00 a.m. to 5:00 p.m.
Position Summary:
As a Law Clerk, you will be primarily tasked with assisting attorneys in all attributes of a case investigation process. Our clerk is responsible for following a filing system and organizing records, such as letters, legal documents, case files, correspondence, invoices, and memoranda according to that system. They locate and retrieve requested files and prepare legal document indices, file folders, and labels. They may be responsible for keeping files up to date. In addition to filing, the law clerk may perform other clerical duties, such as handling mail, faxing, using a copy machine, maintaining a calendar, and managing office equipment. In addition to clerical duties, the law clerk may also act as a courier to make deliveries and pickups within the downtown Milwaukee area. This is primarily a sedentary role, but a potential candidate should be able to lift 50 pounds for duties assigned occasionally.
Essential Job Functions:<ul><li>
Oversee medical and factual investigation with oversight of attorney team, including preparing medical and other authorizations; communicating with opposing law firms and pro se claimants; communicating with medical providers, State and federal agencies, employers, and other parties to secure requested evidence; issuing payments and documenting the costs; updating internal records retrieval system.</li><li>
Open case files.</li><li>
Review and docket mail and other related documents pertaining to the worker&rsquo;s compensation and GL cases.</li><li>
Maintain daily calendar and computer files. Ensure tasks are completed timely and properly documented.</li><li>
Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software.</li><li>
Ensure filing is up to date.</li><li>
Other related duties as assigned.</li></ul> 

Qualifications 
<ul><li>
High school diploma or GED (or equivalent) required; associate or bachelor's degree strongly preferred.</li><li>
0-2 years of experience supporting a legal office or working in the legal industry.</li><li>
Working knowledge or ability to learn court rules and procedures.</li><li>
Microsoft Word and Outlook experience required; Excel and PowerPoint experience preferred.</li><li>
Outstanding organizational, interpersonal, and administrative skills.</li><li>
Excellent attention to detail with the ability to multi-task.</li><li>
Excellent communication and proofreading skills.</li><li>
Must be self-motivated and able to meet deadlines under pressure.</li><li>
Must be able to work independently and as part of a team.</li><li>
Excellent organization, planning, attention to detail, and dependability.</li><li>
Firm and client confidentiality required.</li></ul> 

Additional Information 
Benefits include: Medical, Dental, Vision, Critical Illness, Accident, Group Term life, Voluntary term life, STD, LTD, 401(k)/Roth retirement plan with company match and paid time off.
All your information will be kept confidential according to EEO guidelines.</div>

Law Clerk

Family Healthcare Services

Job Summary We are seeking a proactive, organized, and dependable Office Assistant to support daily operations at our Elkton location. This role is essential to maintaining a smooth, efficient, and welcoming office environment. The ideal candidate is detail-oriented, professional, and comfortable managing both administrative tasks and light field responsibilities. This paid position offers an excellent opportunity to grow your office management skills while contributing to a collaborative and mission-driven team.Responsibilities<ul><li>Greet visitors and client's professionalism while managing all front desk duties.</li><li>Answer and route call on a multi-line phone system with accuracy and courtesy.</li><li>Maintain organized filing systems (physical and digital) for easy document retrieval.</li><li>Perform accurate data entry using Microsoft Office, Google Workspace, and QuickBooks.</li><li>Maintain and update clients and employees&rsquo; schedules.</li><li>Assign caregivers to clients in their homes and ensure proper service coordination.</li><li>Assist with hiring and onboarding new staff (CNA, CMT, GNA, PCA, RN, etc.)</li><li>Communicate regularly with Support Planner Agents (SPA).</li><li>Track nursing assessments and update internal systems (including Excel logs).</li><li>Manage calendars, schedule meetings, and coordinate staff/client appointments.</li><li>Support office operations including supply inventory, ordering, equipment upkeep.</li><li>Provide excellent customer service via phone or email.</li><li>Proofread documents for accuracy and proper formatting.</li><li>Complete clerical tasks such as copying, scanning, faxing, and mailing.</li><li>Prioritize tasks effectively and meet deadlines in a fast-paced environment.</li><li>Reporting directly to Management on assigned duties</li><li>Drive up to 25% of the time for client introduction, marketing, training new staff, and related tasks.</li></ul>Experience<ul><li>Previous office or administrative experience preferred (not required)</li><li>Experience with QuickBooks is a plus</li><li>Bilingual abilities are highly valued</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace</li><li>Experience with multi-line phone systems and front desk operations</li><li>Strong typing, data entry and proofreading skills</li><li>Excellent organizational and multitasking abilities</li><li>Professional customer service skills and phone etiquette</li></ul>Requirements<ul><li>MUST DRIVE (fieldwork required)</li><li>MUST HAVE VALID 1ST AID &amp; CPR CERTIFICATION!</li><li>MUST PASS A BACKGROUND CHECK!</li><li>AVAILIABILITY- MONDAY, WEDNESDAY, &amp; FRIDAY (flexible)</li><li>Hours - 9:00 am -3:00 pm</li></ul>Why Join Us?Become part of a supportive, positive, and growth‑focused workplace where your organizational strengths truly matter. We value initiative, professionalism, and teamwork &mdash; and we&rsquo;re committed to helping you grow in your role.Pay: $18.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Experience:<ul><li>Medical office: 1 year (Required)</li></ul>Work Location: In person

Office Assistant - Healthcare in Elkton

veez

Overview We are seeking a dynamic and detail-oriented Office Clerk to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. As an Office Clerk, you will be the first point of contact for visitors and callers, manage essential clerical tasks, and assist with office management duties. Your energetic approach and organizational skills will help create an efficient, welcoming environment that keeps our operations running seamlessly. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced setting.Duties<ul><li>Greet visitors professionally at the front desk, answer multi-line phone systems, and direct calls with excellent phone etiquette</li><li>Manage front desk responsibilities, including handling incoming correspondence, mail distribution, and visitor sign-in procedures</li><li>Perform data entry and maintain accurate filing systems both physically and digitally using tools like Google Workspace and Microsoft Office</li><li>Assist with office management tasks such as calendar management, scheduling appointments, and coordinating meetings</li><li>Support bookkeeping activities using QuickBooks or similar accounting software, including basic invoicing and expense tracking</li><li>Provide customer support by responding promptly to inquiries via phone or email, ensuring positive interactions</li><li>Perform clerical duties such as proofreading documents, organizing files, and maintaining office supplies</li></ul>Requirements<ul><li>Proven office experience or clerical experience demonstrating organizational skills and attention to detail</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Experience with multi-line phone systems and excellent phone etiquette skills</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Familiarity with QuickBooks or bookkeeping software is a plus; experience in medical or dental receptionist roles is advantageous</li><li>Exceptional time management skills with the ability to prioritize tasks efficiently</li><li>Personal assistant or medical receptionist experience is beneficial for understanding complex scheduling and customer support needs</li><li>Ability to perform data entry accurately with a high typing speed; proofreading skills are important for document quality assurance</li><li>Fluent in both Chinese and English</li></ul>Join us as an Office Clerk to be a vital part of a vibrant team dedicated to excellence! Your proactive attitude and organizational prowess will ensure our office operates smoothly while delivering outstanding service to clients and visitors alike.Pay: $23.77 - $28.63 per hourWork Location: In person

Office Clerk

Penn State Health

<div></div><div><div>Penn State Health - Hershey Medical Center
Location: US:PA: Harrisburg
 
Work Type: Full Time
 
FTE: 1.00
 
Shift: Day
 
Hours: 8 hours
 
Recruiter Contact: Nicole Cox at nlaverty@pennstatehealth.psu.edu 
 
SUMMARY OF POSITION:
Penn State Health Medical Group Nyes Rd &ndash; Suite F is seeking a Medical Office Associate (MOA) to join the team! Comprised of Family Medicine which includes a Sports Medicine Physician as well as a Pediatrician, the Nyes Rd &ndash; Suite F office sees an average of 90 patients per day.
The hired MOA will be expected to fulfill the following clerical duties, including checking patients in and out of appointments and scheduling follow-up appointments. The MOA will also oversee the e-message pool and e-faxing documents. Other duties may include processing payments and completing referrals. Suite F offers versatility throughout the workday!
The desired MOA will be a flexible team player who has experience working in a fast-paced office. This office enjoys hosting several luncheons to celebrate staff for team building and has weekly food trucks, so food enthusiasts will flourish with this office!
MINIMUM QUALIFICATION(S):
<ul><li>High School Diploma or equivalent required</li>
</ul>WHY PENN STATE HEALTH?
Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community.
Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:
<ul><li>Be Well with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton).</li>
<li>Be Balanced with Generous Paid Time Off, Personal Time, and Paid Parental Leave.</li>
<li>Be Secured with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection.</li>
<li>Be Rewarded with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program.</li>
<li>Be Supported by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling.</li>
</ul>WHY PENN STATE HEALTH MILTON S. HERSHEY MEDICAL CENTER ACADEMIC PRACTICE?
#WeAre comprised of a team network to ensure our practice sites and our employees respond effectively to the ever-changing healthcare environment and provide the highest standard of care to our patients. The Academic Practice is the multi-specialty group practice of the Penn State Health Milton S. Hershey Medical Center. We support the educational and research mission of the Penn State College of Medicine and strive to recruit and retain the highest quality physicians and staff.
YOU TAKE CARE OF THEM. WE&rsquo;LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence &ndash; that&rsquo;s Penn State Health. But what makes our healthcare award-winning? That&rsquo;s all you.
This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract. All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities.
Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health&rsquo;s policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination.
Union: Non Bargained</div></div><div></div>

Medical Office Associate - Nyes Road II

<div></div><div><div>Penn State Health - Hershey Medical Center
Location: US:PA:State College
 
Work Type: Full Time
 
FTE: 1.00
 
Shift: Varied
 
Hours: 8 and 10 hour shifts 
 
SUMMARY OF POSITION:
Responsible to the Office Manager for providing front office support.
The Medical Office Associate role is an entry-level admin role where one can learn and grow their career in the healthcare field. The individual will check in and check out patients, verify insurance information, answer the office phones, schedule appointments, and much more! The Colonnade Clinic is one of our five outpatient locations in State College, conveniently situated just minutes from the home of the Nittany Lions and Beaver Stadium. Our clinic serves the community by providing care in Family Practice, Gastroenterology, and Colorectal services, with an average daily volume of 50&ndash;75 patients. We are currently seeking a dedicated team member who is motivated, collaborative, accountable, and thrives in a fast-paced, dynamic environment.
MINIMUM QUALIFICATION(S):
<ul><li>High School Diploma or equivalent required</li>
</ul>WHY PENN STATE HEALTH?
Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community.
Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:
<ul><li>Be Well with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton).</li>
<li>Be Balanced with Generous Paid Time Off, Personal Time, and Paid Parental Leave.</li>
<li>Be Secured with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection.</li>
<li>Be Rewarded with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program.</li>
<li>Be Supported by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling.</li>
</ul>WHY PENN STATE HEALTH MILTON S. HERSHEY MEDICAL CENTER ACADEMIC PRACTICE?
#WeAre comprised of a team network to ensure our practice sites and our employees respond effectively to the ever-changing healthcare environment and provide the highest standard of care to our patients. The Academic Practice is the multi-specialty group practice of the Penn State Health Milton S. Hershey Medical Center. We support the educational and research mission of the Penn State College of Medicine and strive to recruit and retain the highest quality physicians and staff.
YOU TAKE CARE OF THEM. WE&rsquo;LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence &ndash; that&rsquo;s Penn State Health. But what makes our healthcare award-winning? That&rsquo;s all you.
This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract. All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities.
Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health&rsquo;s policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination.
Union: Non Bargained</div></div><div></div>

Medical Office Associate - Colonnade

State of New Mexico

Posting Details
 
This posting will be used to conduct ongoing recruitment and will remain open until position has been filled.
 Why does the job exist?
 
Process and maintain resident admission information, transcription of Physician dictation, coding of diagnosis using ICD -10-CM, and process release of resident information.
 How does it get done?
 
Protect the security of medical records to ensure that confidentiality is maintained.
 Review records for completeness, accuracy, and compliance with regulations.
 Retrieve patient medical records for physicians, technicians, for other medical personnel.
 Process patient admission or discharge documents.
 Who are the customers?
 
Residents at a long-term care facility.
 Ideal Candidate
 
Residents at a long-term care facility.
 Minimum Qualification
 
High School diploma or equivalent and three (3) months experience working in a hospital setting using medical terminology, processing and maintaining a medical records system, and/or use of Microsoft Office programs and hospital clinical software. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling three (3) months may substitute for the required experience.
 Employment Requirements
 
Employment is subject to nationwide criminal background check pursuant to New Mexico Caregivers Criminal Screening Act (Sections 29-17-2 through 29-17-5 NMSA 1978 and 7.1.9.1 through 7.1.9.11 NMAC) and is conditional pending results. Will be screened for tuberculosis (TB) upon hire.
 Working Conditions
 
Work is performed in an office setting, long hours of sitting and extreme computer use required, working in a very high stress level environment. Moves intermittently during working hours.
 Is subject to frequent interruptions.
 Is involved with residents, personnel, visitors, government agencies/personnel, etc.,
 Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.
 Communicates with the medical staff, nursing personnel, and other department directors.
 Works beyond normal working hours and on weekends and holidays when necessary.
 Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
 Is subject to exposure to infectious waste, diseases, conditions, etc.,
 
State of New Mexico employees may be impacted by the Public Health Order dated December 19, 2022, which requires facilities licensed or certified by the Centers for Medicare and Medicaid Services (CMS), including all hospital types, long-term care facilities, nursing homes, hospice facilities and rehabilitation facilities, as well as assisted living facilities and adult day care settings, to adhere to all COVID-related requirements prescribed by CMS, including, but not limited to masking and staff vaccination.
 
Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
 Supplemental Information
 
Do you know what Total Compensation is? Click here
 
Agency Contact Information: Florentina Rios (575)537-8667 Email
 
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
 
Bargaining Unit Position
 
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.

Medical Records Clerk (DOH/FBMC #13952)

Insurance Verification Clerk

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