medical office coordinator

VNA Health Group

<div><p><b>VNACJ Community Health Center is hiring!</b></p>
<p><b>
Front Desk Coordinator</b></p>
<p>
At Visiting Nurse Association of Central Jersey Community Health Center (VNACJ CHC), we&rsquo;re dedicated to offering accessible, high-quality healthcare to New Jersey residents. Our comprehensive services span preventive care, primary care, wellness support, mental health counseling, prenatal care, and more&mdash;all in a compassionate, community-focused environment. With four locations serving families of all ages, we&rsquo;re committed to providing care that meets the unique needs of each individual.</p>
<p>
We are currently looking for a fill-time<b> Front Desk Coordinator</b> to join our team at the<b> Asbury Park</b> Facility. The position would be responsible for providing coordination of the front office operations at the Community Health Center.</p><br>
<p></p>
<p><b>
Why Join Us?</b><br>
At VNACJ, we offer more than just a job&mdash;we offer an opportunity to make a real difference in the health and wellness of the community. You'll be joining a team that values professionalism, compassion, and a commitment to service. If you have a passion for healthcare and enjoy interacting with diverse individuals, this could be the perfect role for you!</p><br>
<p></p>
<p><b>
Responsibilities:</b></p>
<ul>
<li><p>Be the welcoming face of the health center, offering excellent customer service by interacting with clients and staff in a friendly, professional manner</p>
</li>
<li><p>Create and maintain client files and medical records with accuracy and attention to detail</p>
</li>
<li><p>Provide vital administrative support to the professional staff and practice manager, ensuring smooth day-to-day operations</p>
</li>
<li><p>Manage financial transactions and front-office operations, maintaining confidentiality and accuracy at all times</p>
</li>
<li><p>Ensure efficient appointment scheduling, telephone communication, and processing of paperwork for clients</p>
</li>
<li><p>Follow all organizational policies related to attendance, appearance, and confidentiality</p>
</li>
<li><p>Perform other related tasks as needed to support the overall mission of the health center</p>
</li>
</ul><p><b>Job Competencies &amp; Minimum Qualifications</b>:</p>
<ul>
<li><p>High School diploma or GED</p>
</li>
<li><p>Prior medical office experience i.e. telephone, fax machines, copiers, appointment scheduling, medical billing, coding data entry a plus</p>
</li>
<li><p>Excellent organizational and customer service skills</p>
</li>
<li><p>Excellent verbal and written communication skills; bilingual (English/Spanish) preferred</p>
</li>
<li><p>Strong computer skills with proficiency in MS Office products</p>
</li>
<li><p>Car and valid driver&rsquo;s license</p>
</li>
<li><p>Bilingual (Spanish/English) preferred</p>
</li>
</ul><p><b>Working Conditions/Physical Demand</b>: Business office environment within a fast paced healthcare center with heavy customer service, data entry, phone, fax and computer use</p><br>
<p></p>
<p>
If you're ready to contribute to a vibrant, growing organization and take the next step in your career, apply today! We can&rsquo;t wait to meet you and see how you can help us continue to provide excellent care to our community.</p><br>
<p></p>
<p>
#LI-AD1 -</p><br>
<p></p>
<p>
In compliance with New Jersey's Pay Transparency Act, the total compensation range for this position is USD $30,205.50 to USD $60,662.50. When determining an offer, VNA Health Group considers factors such as the scope and responsibilities of the role, the candidate's work experience, education/training, relevant skills, internal pay equity, and market and organizational conditions. The total compensation range reflects the total package, including base salary, overtime, bonuses, add-on incentives, special clinical compensation, retirement plans, and all other benefits. For more details about our benefits, please visit our Careers page.</p>
<p><b>
EEOC</b></p>
<p>
VNA Health Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</p></div><p></p>

Front Desk Coordinator

Regional Cancer Care Associates LLC

<div>Overview:
<div>
Join RCCA as a Scheduling Coordinator and play a vital role in ensuring a seamless patient experience! As a Scheduling Coordinator, you'll be at the heart of our operations, efficiently managing patient appointments and tests. You'll handle all incoming calls with professionalism, directing them to the appropriate personnel and ensuring clear communication between patients and our dedicated medical staff. This role may also involve coordinating external and surgical scheduling.</div><div></div><div><br>
Become a crucial link in our healthcare team, helping us deliver exceptional care every day.</div><div></div><p><br>
Employment Type: Full Time</p><p>
Location: Hackensack, NJ</p><p>
Compensation: $15.58 - $21.00 Per Hour</p><p><i>
Compensation packages based on your unique skills, experience, and qualifications</i></p><p></p><p><br>
As of the date of this posting, RCCA offers a comprehensive benefits package for this position, subject to eligibility requirements. In addition to the salary, we provide: Health, dental, and vision plans, Wellness program, Health savings account - Flexible spending accounts, 401(k) retirement plan, Life insurance, Short-term disability insurance, Long-term disability insurance, Employee Assistance Program (EAP), Paid Time Off (PTO) and holiday pay, Tuition discounts with numerous universities.</p><p></p><p><br>
We believe these benefits underscore our commitment to the well-being and professional growth of our employees.</p><br>
<div></div>
Responsibilities:
<ul><li>Answers all incoming calls, assesses callers&rsquo; needs, directs to appropriate personnel. Pages clinic personnel as appropriate. Obtains and communicates messages in an accurate and timely manner.</li><li>
Efficiently schedules new patients, patient referrals, and returning patients in computer system in accordance with physician and/or office guidelines. For new and or referred patients, sets up in system with appropriate documentation and coding. Cancels/reschedules appointments according to physician schedule changes; notifies appropriate clinic personnel.</li><li>
Obtains and enters all authorization and correspondence relating to referrals in patients&rsquo; charts and/or electronic medical records (EMR).</li><li>
Collects co-pays, deductible and other out-of-pocket amounts at time of visit.</li><li>
Maintains primary office scheduling template containing all physician meetings, satellite schedule, rounding and call coverage.</li><li>
Arranges for patients to have financial counseling as needed.</li><li>
Demonstrates an understanding of patient confidentiality to protect the patient and clinic/practice.</li><li>
Follows policies and procedures to contribute to the efficiency of the front office. Covers for other front office functions as requested.</li><li>
Prepares correspondence, memos, forms, and other typing as requested by supervisor.</li><li>
May schedule outpatient appointments/testing/surgeries and hospital admissions upon request. Obtains necessary pre-certification as required.</li><li>
May communicate to patient about surgeries or tests being scheduled and potential prep work needed, inquiring about test specifics from necessary parties and gathering patient information as needed.</li><li>
May be responsible for follow up on all pre-operative tests to ensure cleared for surgical procedure and communicates with physician and patients if further testing is required before surgery is performed.</li><li>
May be responsible for scheduling post-operative follow up appointments with Physicians.</li><li>
Where applicable, basic understanding of medical terminology for tests and surgical procedures, including coding and ability to look up codes specific to diagnosis, surgery and scheduling procedure.</li></ul>
Qualifications:
<ul><li>High school diploma or equivalent required. Minimum three years office experience, preferably in a medical office setting. Knowledge of medical terminology and coding required.</li><li>
Must have excellent communication skills, written and verbal. Proficiency in Microsoft Office (Outlook, Word, Excel) required.</li></ul><div><b>
PHYSICAL DEMANDS:</b></div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.</div><div></div><div><b><br>
COMPETENCIES:</b></div><ul><li>
Uses Technical and Functional Experience: Possesses up to date knowledge of the profession and industry; is regarded as reliable resource in the technical/functional area; accesses and uses other expert resources when appropriate</li><li>
Demonstrates Adaptability: Handles day to day work challenges confidently; is willing and able to adjust to multiple demands, shifting priorities, ambiguity and rapid change; shows resilience in the face of constraints, frustrations, or adversity; demonstrates flexibility.</li><li>
Uses Sound Judgment: Makes timely, cost effective and sound decisions; makes decisions under conditions of uncertainty.</li><li>
Shows Work Commitment: Sets high standards of performance; pursues aggressive goals and works efficiently to achieve them</li><li>
Commits to Quality: Emphasizes the need to deliver quality products and/or services; defines standards for quality and evaluated products, processes, and service against those standards; manages quality; improves efficiencies.</li></ul><div></div><div><b><br>
WORK ENVIRONMENT:</b></div><div>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves contact with patients and public.</div></div><div></div>

Scheduling Coordinator

Victims Assistance Center of Jefferson County

<p>The Victims Assistance Center is dedicated to supporting all members of our community impacted by violence and crime. Through compassion and unwavering emotional support, we provide a safe haven where people can rebuild their lives. We envision a community free of violence and crime while promoting safe spaces for healing and hope.</p><p>The Medical Program Coordinator is responsible for overall administration of the agency&rsquo;s medical program. The goal is to ensure that free medical services are available, and accessible, to all victims of sexual offenses in our community.</p><p><b>ESSENTIAL JOB FUNCTIONS</b>:</p><ul><li>Recruits and oversees training for new SANE nurses joining our program.</li><li>Schedules and implements trainings for the agency&rsquo;s SANE nurses in accordance with standards set forth by the New York State Department of Health, the International Association of Forensic Nurses (IAFN), and the National Children&rsquo;s Alliance.</li><li>Holds quarterly meetings for all agency SANE nurses and partner agencies to discuss program updates, best practices, changes to guidelines, and any challenges encountered.</li><li>Meets, at a minimum annually, with hospital administrators and/or staff to discuss the SANE program, best practices, current guidelines, and any challenges encountered.</li><li>Participates in continuing education training in forensic procedures and related subjects to remain current in best practices and guidelines.</li><li>Oversees the agency's Child Advocacy Center (CAC) Regional Medical Program to include ensuring a proper space is available to utilize for medical exams, and all necessary equipment and supplies are available.</li><li>Assists in scheduling medical exams for child victims, explains the medical exam to the child and/or their non-offending caregiver, as needed, communicates with medical providers about the medical appointments made and assists with completing Office of Victim Services forms for reimbursement of the medical exam and potential future expenses related to the abuse.</li><li>Provides guidance to staff, contracted nurses, law enforcement, caseworkers, prosecutors and other partner agencies about best practices, techniques and general health related information when requested for current/ongoing cases.</li><li>Educates staff and team members about the purpose of the Child Advocacy Center medical exam and/or SANE exam.</li><li>Attends agency meetings to include Child Advocacy Center case review meetings to provide program updates, guidance, and expertise on cases being discussed.</li><li>Tracks competencies and continuing education of all the current contracted SANE&rsquo;s and Child Advocacy Center medical providers.</li><li>Provides direct services to victims of sexual assault and/or sexual abuse in a hospital setting, as needed.</li><li>Ensures proper contracts and linkage agreements are in place for the SANE program and the CAC Regional Medical Program.</li><li>Completes onboarding for all new contracted nurses and medical providers to include reviewing all program procedures and requirements with them, ensuring a background check is completed, giving tours of the medical facilities, and other tasks as required by the medical program.</li><li>Participates and/or coordinates public awareness and education presentations in schools, community centers, and other public forums that are designed to inform crime victims of specific rights and services and provide them with services and assistance.</li></ul><p><b>NOTE:</b> The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties and responsibilities required of the Medical Program Coordinator.</p><p><b>Job Requirements:</b></p><ul><li>Must be able to work well and communicate with clients of various ages, races and backgrounds.</li><li>Must be able to work in stressful situations and utilize self-care methods.</li><li>Must be able to deal with a variety of emotions during stressful situations and be able to work with people who may be very upset.</li><li>Must possess strong organizational and communication skills.</li><li>Must participate in supervision, professional development and on-going training activities.</li><li>Must be willing to travel throughout the tri-county region (Jefferson, Lewis and St. Lawrence) for meetings, trainings and to provide services.</li></ul><p><b>Minimum Job Qualifications:</b></p><ul><li>Bachelor&rsquo;s Degree in a health-related program, human services, criminal justice, or related field, preferred.</li><li>Two years of management experience preferred.</li><li>Excellent organizational, leadership, and communication skills.</li><li>Must be able to travel out-of-town for training or other work-related purposes on occasion.</li><li>Must have reliable vehicle that can be utilized for work.</li><li>Must maintain personal automobile insurance with a liability coverage limit of $100,000/$300,000</li><li>Must have valid driver&rsquo;s license</li><li>Must submit to and pass a criminal background check and child abuse background check</li></ul><p>Job Type: Full-time</p><p>Pay: $48,000.00 - $51,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>License/Certification:</p><ul><li>Driver's License (Required)</li></ul><p>Work Location: In person</p>

Medical Program Coordinator

Cleveland Clinic

<p></p><div><div><div><div><p>Join Cleveland Clinic Martin Health where research and surgery are advanced, technology is leading-edge, patient care is world-class, and caregivers are family. At Martin Health, we strive daily to provide world-class care to the communities in and around Martin County and treat our patients as family. Here, you will work alongside passionate physicians, nurses, and other caregivers in a family-oriented, supportive environment.</p></div><p></p><div><p>
Exceptional care is a team effort &mdash; both at the bedside and in the office. Even if you&rsquo;ve never considered healthcare as a next step, you&rsquo;ll find there are many paths to creating a career centered on what matters most to you. By joining the Cleveland Clinic team as an Office Coordinator, you will provide patients with excellent patient care from start to finish. Some of your day-to-day responsibilities will include conflict resolution, in-baskets, messaging, authorization, entering referrals and scheduling and rescheduling appointments. There are also opportunities to grow and evolve within your role &mdash; and even explore new career areas beyond it.</p></div><p></p><div><p><b>
A caregiver in this position </b><b>must be available between 7:00AM &ndash; 7:00PM, Monday-Friday. This team works staggered shifts to ensure coverage during operating hours. </b><b>The schedule will be provided a week in advance.</b></p></div><p></p><div><p>
A caregiver who excels in this role will:</p></div><div><ul><li><p>
Answer the phone, triage calls, schedule appointments, schedule diagnostic testing and/or surgical procedures, obtain referral/authorizations, maintain physician calendar and other administrative duties.</p></li></ul></div><div><ul><li><p>
Support clinic operations by direct involvement with the physician(s) and nurse(s).</p></li></ul></div><div><ul><li><p>
Facilitate the access of patients to CCF through direct patient appointment scheduling or by serving as a liaison between patient and/or other medical departments.</p></li></ul></div><div><ul><li><p>
Take and relay phone messages for the respective area in a clear and concise manner in accordance to CCF policy.</p></li></ul></div><div><ul><li><p>
Assist with calendar, meeting, and travel arrangements as requested and ensure proper forms are completed.</p></li></ul></div><div><ul><li><p>
Ensure all patients are rescheduled relating to physician out days in a timely manner.</p></li></ul></div><div><ul><li><p>
Utilize the correct pathway to retrieve lab and radiology reports (via Net Access) and dictated reports (via Total eMed) as needed.</p></li></ul></div><div><ul><li><p>
Verify and update patient demographics and insurance information.</p></li></ul></div><div><ul><li><p>
Identify whether patients need a referral and/or authorization and obtain referral and/or authorization when necessary.</p></li></ul></div></div><div><div><ul><li><p>
Obtain proper information such as PCP, referring physician, CPT/DX codes prior to entering request into referral module.</p></li></ul></div><div><ul><li><p>
Input reasons for all visits on all appointments.</p></li></ul></div><div><ul><li><p>
Maintains complete and up-to-date documentation and files, including product and service quotes.</p></li></ul></div><p></p><div><p>
Minimum qualifications for the ideal future caregiver include:</p></div><div><ul><li><p>
High School Diploma or GED</p></li></ul></div><div><ul><li><p>
Two years of clerical, customer service or other relevant experience</p></li></ul></div><div><ul><li><p>
Knowledge of medical terminology gained through experience or formal course work</p></li></ul></div><div><ul><li><p>
Basic math skills, such as addition, subtraction, multiplication, division and percentages</p></li></ul></div><div><ul><li><p>
Strong computer skills and working knowledge of Microsoft applications</p></li></ul></div><div><ul><li><p>
Typing competency with the ability to format, spell, punctuate, edit and proofread</p></li></ul></div><p></p><div><p>
Preferred qualifications for the ideal future caregiver include:</p></div><div><ul><li><p>
Medical office or insurance experience</p></li></ul></div><p></p><div><p>
Our caregivers continue to create the best outcomes for our patients across each of our facilities. Click the link and see how we&rsquo;re dedicated to providing what matters most to you: https://jobs.clevelandclinic.org/benefits-2/</p></div></div><p></p><p><b>
Physical Requirements:</b></p><ul><li><p>
Ability to perform work in a stationary position for extended periods</p></li><li><p>
Ability to operate a computer and other office equipment</p></li><li><p>
Ability to travel throughout the hospital system</p></li><li><p>
Ability to communicate and exchange accurate information</p></li><li><p>
In some locations, ability to move up to 10 pounds</p></li></ul><p></p><p><b>
Personal Protective Equipment:</b></p><ul><li><p>
Follows Standard Precautions using personal protective equipment as required for procedures.</p></li></ul></div><p></p><div><p><b>
Pay Range</b></p><p></p><p>
Salaries [which may be] shown on independent job search websites reflect various market averages and do not represent information obtained directly from The Cleveland Clinic. Because we value each individual candidate, we invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.</p></div></div>

Office Coordinator Clerical

Arbor Eyecare

<p><b>Surgical &amp; Specialty Services Coordinator</b></p><p><b>Locations:</b> Snoqualmie, North Bend, and Sammamish (in-person role, work location varies)<br/><b>Pay:</b> $25&ndash;$31/hour, depending on experience and skills</p><p><b>About the Role</b><br/>Arbor Eyecare is looking for a <b>tech-savvy, detail-oriented team player</b> to coordinate cataract surgery and support our growing specialty programs &mdash; including <b>IPL, myopia management, and specialty contact lenses.</b></p><p>This unique role blends <b>patient education and counseling</b> with <b>scheduling, insurance, and billing coordination.</b> It&rsquo;s ideal for someone who enjoys helping patients, streamlining systems, and finding better ways to get things done.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate cataract and MIGS surgeries, including patient communication, paperwork, and insurance.</li><li>Manage IPL, myopia, and specialty contact lens scheduling and patient follow-up.</li><li>Discuss costs and payment options with patients; collect payments and assist with financial aspects.</li><li>Track cases, payments, and follow-ups using organized spreadsheets or dashboards.</li><li>Collaborate with all departments.</li><li>Train and support other team members in scheduling, education, and payment processes to build redundancy and team capacity.</li><li>Use tools like Teams, SignNow, Weave, Carecredit and scheduling software to stay efficient and connected.</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Strong computer and organizational skills.</li><li>Friendly, confident communicator who helps patients feel at ease.</li><li>Comfortable discussing financial topics and collecting payments.</li><li>Curious learner who adapts quickly and enjoys improving processes.</li><li>Works well across departments and keeps things running smoothly.</li><li>2+ years&rsquo; experience in ophthalmology, optometry, or a medical office preferred.</li><li>Must be available to work onsite at all Arbor locations.</li></ul><p><b>Benefits</b></p><ul><li>Full-time, in-person position</li><li>Health, dental, vision, PTO, and retirement plan</li></ul><p>Job Type: Full-time</p><p>Pay: $25.00 - $31.00 per hour</p><p>Expected hours: No more than 40 per week</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>&ldquo;While we understand circumstances can change, this position involves a substantial investment in training. Are you looking for a long term position or 2 years or more? </li><li>This role involves frequent data entry and written communication, we&rsquo;re looking for candidates with strong typing skills. What&rsquo;s your current typing speed? All candidates will be completing a typing test to confirm. </li></ul><p>Ability to Commute:</p><ul><li>Snoqualmie, WA 98065 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Snoqualmie, WA 98065: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Surgical & Specialty Service Coordinator

Mamji Hospital

<p><b>OPD Coordinator</b></p><ul><li>Responsible for overseeing the daily operations of an outpatient department.</li><li>Implement and monitor quality improvement initiatives to enhance patient outcomes and departmental efficiency.</li><li>Respond to inquiries, resolve minor complaints, provide procedures information and handle feedback.</li><li>Prepare weekly reports, maintain inventory in examination rooms and uphold Hospital protocols and data confidentiality</li></ul><p><i><b>Requirements</b></i><br/>1. Education: Bachelor's degree in Healthcare Administration.<br/>2. Experience: Minimum 1-2 years of relevant experience<br/>3. Skills: Strong leadership, communication, analytical, and problem-solving skills.</p><p><b>Shift:-</b> Evening</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

OPD Coordinator-Female

Grosvenor House Dubai and Le Royal Meridien Beach Resort & Spa

<div>
 <p>
  As a Medical Administrator, you will play a vital role in supporting the smooth operation of on-site medical services. You&rsquo;ll coordinate healthcare appointments, maintain medical records, and support our clinical staff &mdash;ensuring top-tier service and compliance with all health regulations.
 </p>
 <p>
  This is a unique opportunity to combine your administrative skills with a passion for hospitality and guest care.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Responsibilities
 </p>
 <ul>
  <li>
   Coordinate medical service appointments for guests and team members.
  </li>
  <li>
   Manage and update confidential medical records in compliance with privacy laws.
  </li>
  <li>
   Support healthcare professionals with admin tasks.
  </li>
  <li>
   Order and manage inventory of medical supplies and first-aid equipment.
  </li>
  <li>
   Liaise with local clinics, hospitals, or emergency services when needed.
  </li>
  <li>
   Handle incident reports, health declarations, and guest health communications.
  </li>
  <li>
   Monitor and ensure compliance with public health and safety regulations.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  ✅ Qualifications
 </p>
 <p>
  Required:
 </p>
 <ul>
  <li>
   Experience in a healthcare or medical administration role.
  </li>
  <li>
   Excellent organizational, communication, and customer service skills.
  </li>
  <li>
   Familiarity with health regulations and medical terminology.
  </li>
  <li>
   Proficiency in Microsoft Office and healthcare admin systems.
  </li>
  <li>
   High attention to detail and ability to manage confidential information.
  </li>
 </ul>
 <p>
 </p>
</div>


Medical Administrator

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