medical office coordinator

Baptist Health

<div>Job Summary<div>
We are looking to add a Medical Office Coordinator at Baptist Neurology, located at Baptist Baymeadows in Jacksonville, FL. This is a full-time, day-shift opportunity Monday through Friday 8am-5pm.</div><div></div><div> 
As the Medical Office Coordinator, you will provide assistance to physicians and coordinate business operations or clinical operations in conjunction with the physician and manager. You will support the manager to ensure an overall smooth operation of the office. You will be responsible for processing medication refills and triaging patient calls.</div><div></div><div> 
The Medical Office Coordinator will be responsible for:</div><ul><li>
Completing prior authorizations</li><li>
Chart preparation</li><li>
Sending lab results</li><li>
Assisting management of office</li><li>
Assisting with back office throughput</li><li>
Additional responsibilities may be required based upon office needs</li></ul>
This Medical Office Coordinator opportunity will be located at Baptist Neurology Baymeadows. If you are interested in this full-time opportunity, please apply now. 
StatusFull-Time 
Shift DetailsDays 
Education RequiredHigh School Diploma/GED 
Education PreferredAssociate's Degree 
License and Certification<ul><li>
Certified Clinical Medical Assistant (CCMA) Preferred Or</li><li>
Registered Medical Assistant (RMA) Preferred Or</li><li>
National Certified Medical Assistant (NCMA) Preferred Or</li><li>
Certified Medical Assistant (CMA) Preferred Or</li></ul></div>
 
<div>Experience<ul><li>
None</li></ul></div>

Medical Office Coordinator, Neurology, Baptist Baymeadows

LifeStance Health

<div>At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It&rsquo;s a lofty goal; we know. But we make it happen with the best team in mental healthcare.
Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is the perfect time to join our team!
LifeStance Health Values<ul><li>
Belonging: We cultivate a space where everyone can show up as their authentic self.</li><li>
Empathy: We seek out diverse perspectives and listen to learn without judgment.</li><li>
Courage: We are all accountable for doing the right thing - even when it's hard - because we know it's worth it.</li><li>
One Team: We realize our full potential when we work together towards our shared purpose.</li></ul>
Benefits 
As a full-time employee of LifeStance Health, the following benefits are offered: medical, dental, vision, AD&amp;D, short and long-term disability, and life insurance. Additional benefits include a 401k retirement savings with employer match, paid parental leave, paid time off, holiday pay and an Employee Assistance Program.
Job Summary:
The Practice Coordinator is responsible for managing the front office daily activities for their practice location, ensuring quality customer service to in-person and remote patients and clinicians.
Compensation: $22.50 - $23.50/hour, plus quarterly bonus/incentive potential
LifeStance provides the compensation range and benefits that it in good faith believes it might pay and/or offer for this position. LifeStance reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant&rsquo;s sex or other status protected by local, state, or federal law.
Location: 3333 New Hyde Park Rd Suite 104, New Hyde Park, NY 11042
Duties/Responsibilities:
Operational Excellence:<ul><li>
Create a positive work environment; be a culture carrier and support in-office clinician and staff engagement activities to promote LFST culture, engagement, and connection.</li><li>
Conduct schedule prep process for all patients to ensure all paperwork and documentation is complete, credit card on file is current, demographics are accurate, and patient chart is prepared.</li><li>
General office duties, cleanliness, and appeal, such as sorting office mail, scanning documents, e-faxes, shared office email and office upkeep, to ensure the practice is running smoothly and prepared for patients and clinicians.
</li><li>Communicate with peers, clinicians, and patients in ways that support patient care and clinician satisfaction.</li></ul>
Patient Support:<ul><li>
Provide exceptional customer service, responding quickly and appropriately to patient needs, and being prepared to manage potentially difficult or sensitive situations by following Crisis and De-escalation Processes.</li><li>
Manage front desk responsibilities including greeting and checking patients in/out in a courteous manner.</li><li>
Provide support to patients with requests via phone, email, and/or portal with payment/billing related questions, scheduling needs, release requests, miscellaneous inquires, etc.</li><li>
Manage queues within the phone system, ensuring calls are answered timely to ensure excellent customer service.</li><li>
Assist patients with telehealth access, Patient Portal issues, and other troubleshooting as needed.</li></ul><ul><li>
Handle any urgent requests; triage patient issues and resolution, i.e., direct to correct departments or escalate for assistance.</li><li>
Collect all in-person and telehealth co-payments and account balances at the time of service.</li><li>
Complete insurance eligibility verification and reach out to patients to resolve any issues.</li></ul>
Clinician Support:<ul><li>
Provide general clinician support &ndash; assist clinicians with administrative questions and/or duties such as sending letters, faxes, etc.</li><li>
Coordinate with clinicians pertaining to any additional patient questions.</li><li>
Support clinician schedules by auditing for appointment accuracy.</li><li>
Maintain a pleasant, secure, and motivational working environment in the Practice.</li></ul>
Required Skills/Abilities:<ul><li>
Ability to multitask and prioritize duties to support delivery of high-quality patient experience.</li><li>
Ability to work independently and as a team member.</li><li>
Strong communication skills, both written and verbal.</li><li>
Proficient in using Computer Software Applications (Microsoft Office &amp; EMRs)</li><li>
Comfortable handling sensitive and confidential Information (HIPAA)</li></ul>
Education and Experience:<ul><li>
High School or equivalent required, associates/bachelor&rsquo;s degree, preferred.</li><li>
1+ years of experience in healthcare operations, customer service, or similar role or setting preferred.</li></ul>
Physical Requirements:<ul><li>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li><li>
While performing the duties of this job, the employee is regularly required to sit, stand, bend, talk, and hear. The employee is frequently required to walk. The employee must be able to lift and/or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.</li></ul>
#LI-SB
LifeStance is an equal opportunity employer. We celebrate diversity and are fully committed to creating an inclusive work environment for all our employees. Learn more about Diversity, Equity and Inclusion at LifeStance.</div>

Practice Coordinator

Grosvenor House Dubai and Le Royal Meridien Beach Resort & Spa

<div>
 
 As a Medical Administrator, you will play a vital role in supporting the smooth operation of on-site medical services. You&rsquo;ll coordinate healthcare appointments, maintain medical records, and support our clinical staff &mdash;ensuring top-tier service and compliance with all health regulations.
 
 
 This is a unique opportunity to combine your administrative skills with a passion for hospitality and guest care.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Coordinate medical service appointments for guests and team members.
 </li>
 <li>
 Manage and update confidential medical records in compliance with privacy laws.
 </li>
 <li>
 Support healthcare professionals with admin tasks.
 </li>
 <li>
 Order and manage inventory of medical supplies and first-aid equipment.
 </li>
 <li>
 Liaise with local clinics, hospitals, or emergency services when needed.
 </li>
 <li>
 Handle incident reports, health declarations, and guest health communications.
 </li>
 <li>
 Monitor and ensure compliance with public health and safety regulations.
 </li>
 </ul>
 
 
 
 
 ✅ Qualifications
 
 
 Required:
 
 <ul>
 <li>
 Experience in a healthcare or medical administration role.
 </li>
 <li>
 Excellent organizational, communication, and customer service skills.
 </li>
 <li>
 Familiarity with health regulations and medical terminology.
 </li>
 <li>
 Proficiency in Microsoft Office and healthcare admin systems.
 </li>
 <li>
 High attention to detail and ability to manage confidential information.
 </li>
 </ul>
 
 
</div>

Medical Administrator

Christus Health

Description Summary:Performs a variety of complex administrative duties for patients in need of routine and/or urgent appointments, medical procedures, tests, and associated ancillary services in an ambulatory in/outpatient setting. Assess patients' needs, including but not limited to, financial counseling, interpreter services, social services and refers to appropriate person or area. Alerts providers to emergent patient care needs.Responsibilities:<ul><li>Receives and directs phone calls from patients and physician offices</li><li>Schedules patients for treatment by multiple providers and treatment areas, and arranges a variety of associated tests and procedures according to established guidelines and specific criteria</li><li>Prioritizes appointments in a manner that fosters optimum patient care, efficient utilization of physician's clinical staff, as well as equipment and facilities</li><li>Handles urgent patient care calls and may alert providers to emergent patient care symptoms and concerns</li><li>Schedules urgent care appointments as needed and directed by physician</li><li>Greets patients for scheduled and/or urgent care appointments and procedures</li><li>Confirms and verifies patient demographic and insurance information</li><li>Collect co-payments from patients upon arrival when applicable</li><li>Obtains signatures of consent from patient/guardian for treatment authorization and insurance/billing information</li><li>Collaborates with insurers to obtain patients' prior-authorizations for procedures and tests as needed</li><li>Follows guidelines established by insurers to ensure that pre-authorization, pre-certification, and physician referrals for treatment are obtained prior to patient visits.</li><li>Verifies eligibility for procedures or tests from various health care institutions</li><li>Reviews and audits billing discrepancy reports and researches errors for resolution</li><li>Maintains accurate and timely records, logs, charges, files, and other related information as required</li><li>Performs a variety of related administrative and clerical duties, such as retrieving files and other records, faxing, collating, data entry, and relaying messages to physicians, residents and staff</li><li>Prepares special reports or spreadsheets for physicians as requested</li><li>Complies with established departmental policies, procedures and objectives</li><li>Complies with all health and safety regulations and requirements</li><li>Contributes in maintaining a respectful environment of professionalism, tolerance, and acceptance toward all employees, patients and visitors</li><li>Performs other duties as required.</li></ul>Requirements:Education/Skills<ul><li>High School Diploma or GED</li><li>Proficient in software and computer systems</li><li>Knowledgeable of business office terminology / procedures</li><li>Ability to multi task and work under stressful situation</li><li>Effective written and verbal communication skills</li></ul>Experience<ul><li>1+ year of customer service experience required</li><li>Experience with medical office terminology preferred</li></ul>Work Type: Per Diem As Needed

Ambulatory Service Representative-Scheduling

Endeavor Health

Hourly Pay Range: $19.89 - $28.84 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors. Patient Service Representative and Insurance Verifier, Rehab Services Position Highlights: <ul><li>Position: Patient Service Representative and Insurance Verifier, Rehab Services</li><li>Location: Arlington Heights, IL</li><li>Full-Time (40 hours)</li><li>Hours: Monday 11am - 7:30pm, Tuesday 9am-5:30pm, Wednesday 9am-5:30pm, Thursday 9:30am - 6pm, Friday 8:30am - 5pm, Every 5th Saturday 6:45am-3:15pm, Wednesday off when working a Saturday</li><li>Required Travel: no</li></ul> Job Summary: Under general supervision and according to established policies and procedures, responsible for providing out-patient, rehabilitation patients with timely and accurate pre-registrations, registrations, order management, charge capture, and medical information systems. Collects, analyzes and records demographic, insurance/financial and clinical data from multiple sources and obtains other information and signatures necessary for the above processes. Screens for third-party eligibility and enters medical necessity coding to ensure accurate payment is secured. Interacts in a customer-focused manner to ensure the needs of patients and their families are met. What you will do: <ul><li>Performs patient registration functions in a courteous and professional manner according to established policies and procedures.</li><li>Greets and registers patients.</li><li>Collects and analyzes all required data necessary to pre-register and register patients. Interacts with patients, their representatives, employers and others in person or over the telephone, and reviews new and previously recorded information. Analyzes and electronically records data and processes transactions into the hospital computer system. Follows HIPAA, payer and other applicable regulations and standards for registration.</li><li>Uses on-line physician ordering systems to retrieve and interpret physician orders/HMO authorizations for service and/or appointment schedules, enters appropriate codes into computer system. Contacts physicians or physician office staff for additional clinical information.</li><li>Explains, secures and witnesses all required signatures. Completes the Medicare Secondary Payer (MSP) questionnaire when applicable.</li><li>Scans insurance cards, IDs, insurance referrals and authorizations, consents, physician orders, HIPAA, Medicare Advance Beneficiary Notice and other regulatory paperwork into hospital's document imaging system. Prepares required forms, documents and reports including labels, medical record forms, Medicare ABN and other special documents. Produces and distributes these as appropriate.</li><li>Escorts patients to and from treatment areas as needed.</li><li>Processes generated paperwork. Assembles and disassembles patient charts as required and prepares charts for Medical Records pick-up. Scans medical records in accordance with the guidelines set by Medical Records Department.</li><li>Prepares and maintains logs and reports of various data of patient registrations.</li><li>Converts to manual processes and procedures for scheduled and unscheduled computer system downtimes, organizes and maintains all data to ensure a prompt and accurate recovery.</li><li>Reconciles daily cash receipts with the day's cash activity, credit card journal report and computer cash drawer.</li><li>Attends mandatory staff meetings, maintains familiarity with all memos, emails and pertinent information regarding policy and procedure updates retaining them for future reference, understands changes and incorporates them into personal routines. Communicates with Supervisor or Director any problems or questions pertaining to duties and established policies and procedures or, prior to implementation, to any revised protocols.</li><li>Receives, properly responds to, or redirects telephone, electronic, and in-person inquiries from patients, their representative, payers, physicians and their staff, internal departments, and other persons and entities. Diffuses tense situations, problem solves, keeps situations from escalating, has a calming effect on all external and internal customers. Maintains confidentiality of patient's personal health information</li><li>Performs related duties as assigned including, but not limited to, filing, assisting patients to complete the computerized rehab outcome database, sorting mail, photocopying information, replenishing supplies and organizing/cleaning/disinfecting work area before shift completion, and performing next day set-up, including appointment confirmation, pre-registrations, and chart prep.</li><li>Assists and contributes to the training of new employees</li><li>Accepts and completes special assignments, projects and other duties as required or assigned under the supervision of the Supervisor, Manager, or Director.</li><li>Ability to maintain flexible work schedules including weekends and multiple registration locations</li></ul> What you will need: <ul><li>Education: High School diploma or GED required. Associates Degree Preferred.</li><li>Certification: Valid driver's license is required if the incumbent is selected to perform related duties at an off-site location. If incumbent uses their personal vehicle, the incumbent must maintain automobile liability coverage as required by law and evidence of such coverage may be requested.</li><li>Experience: Minimum of one to two years of registration, scheduling, or customer service experience in a healthcare setting preferred.</li><li>Unique or Preferred Skills:</li><li>Knowledge of health insurances, medical terminology and anatomy preferred.</li><li>Strong data entry and keyboarding skills preferred.</li><li>Knowledge of Microsoft Office Suite preferred. Manual dexterity to operate various office machines required.</li><li>Basic level of analytical ability is required in order to read and understand simple instructions, enter date into logs, charts, and records, maintain files and the like.</li><li>Significant level of interpersonal and verbal communication skills are required in using tact and sensitivity to conduct interviews for the exchange of information on factual matters, understand and transmit instructions, and interact with patients, physician offers, various administrators, other hospital personnel and external contacts.</li><li>Work is performed in accordance with detailed hospital and department policies and procedures but it does require technical knowledge or in-depth, experience-based knowledge in order to analyze and interpret information.</li></ul> Physical Demands: Work requires the ability to walk or stand for an hour or extended periods at a time, lift or carry objects weighing more than 20 pounds, push or pull supply carts, gurneys or wheelchairs, closely examine images or reports, proofread and check documents for errors, use a keyboard to enter, retrieve or transform words or data. Benefits (For full time or part time positions): <ul><li>Premium pay for eligible employees</li><li>Career Pathways to Promote Professional Growth and Development</li><li>Various Medical, Dental, Pet and Vision options</li><li>Tuition Reimbursement</li><li>Free Parking</li><li>Wellness Program Savings Plan</li><li>Health Savings Account Options</li><li>Retirement Options with Company Match</li><li>Paid Time Off and Holiday Pay</li><li>Community Involvement Opportunities</li></ul> Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit . When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential. Please explore our website ( ) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best". Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information. Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all. EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.

Patient Service Representative and Insurance Verifier, Rehab Services

Onyx Procurement Solutions

<div>Onyx Procurement Solutions, is your premier consultant in all areas of healthcare spending. We are a professional services firm that specializes in providing outsourced procurement solutions for our clients in the healthcare industry. Most Skilled Nursing and Long Term Care facilities suffer from untracked or mistracked spending, we are their partner in getting back on track.

Our office is located in Morton Grove, IL and we are looking for a highly motivated Central Supply Coordinator to assist the company in creating strong relationships with suppliers and maintaining the existing ones.

Do you have experience with Central Supply and looking for professional growth? Next steps in your career? YOU are who we've been looking for.

The Sourcing specialist&rsquo;s responsibilities include:
<ul>
<li>Maintain a budget control over the nursing spend</li>
<li>Ensure accuracy with classifying GLs on orders</li>
<li>Review item substitutions and discontinued items submitted by suppliers</li>
<li>Perform all duties regarding the sourcing of goods for clients</li>
<li>Compare data provided by multiple vendors to determine best proposal</li>
<li>Working with contract team as needed for contract related procurement issues</li>
<li>Managing daily que of sourcing requests from direct email and task management workflow</li>
<li>Ensuring timely completion of requests</li>
<li>Maintain good relationships with suppliers.</li>
</ul>
At Onyx, we work with Skilled Nursing, Long Term Care and Assisted Living communities to track their spending in Central Supply. We pride ourselves on our unique processes that minimize spending while maximizing efficiencies and outcomes. Our team has a unique set of backgrounds that all come together to create a world class consulting team.

Culture:

Our office strives to provide an exciting and energizing work environment. We provide snacks and drinks, a game room for when you just need to take your eyes off your screen for a moment, as well as company events and outings throughout the year. Onyx has a benefits package offered after 60 days of employment. 


Titles held -

Central Supply | Central Supply Coordinator | Central Supply Aide | Central Supply Technician | Central Supply Tech | Central Supply Manager | Central Supply Clerk | Customer Service DME Specialist | DME Specialist | Central Supply/Staffing Coordinator | DME Patient Service Representative | DME Coordinator | Durable Medical Equipment Coordinator | Durable Medical Equipment Service Coordinator

#CentralSupply | #CentralSupplyCoordinator | #CentralSupplyAide | #CentralSupplyTechnician | #CentralSupplyTech | #CentralSupplyManager | #CentralSupplyClerk | #CustomerServiceDMESpecialist | #DMESpecialist | #Central Supply/Staffing Coordinator | DME Patient Service Representative | DME Coordinator | Durable Medical Equipment Coordinator | Durable Medical Equipment Service Coordinator</div>

Central Supply Coordinator

Description Summary:Responsible for coordination and oversight of the Medical Staff Services Department, including physician and allied health credentialing and re-credentialing and privileging, organizing and minutes taking at medical staff meetings, flow of information from medical staff committees through Administration, Medical Executive Committee, and the Governing Board. Assists with TJC survey preparation for the medical staff/leadership functions, including staff and medical staff education regarding accreditation standards. Works closely with medical staff leaders, hospital administration, and Risk Manager regarding medical staff and bylaws issues.Responsibilities:• The Credentials Verifications Office (CVO) medical Staff Coordinator is responsible for the coordination of medical Staff credentialing and privileging • The CVO Medical Staff Coordinator prioritizes the work processes and monitors the performance of the Credentialing SpecialistRequirements:<ul><li>Basic Computer Knowledge</li><li>Ability to communicate effectively, both verbally and written.</li><li>Must possess strong management, organization, communication, and computer skills; must demonstrate good interpersonal and analytical skills and the ability to work under stress and maintain confidentiality.</li><li>Requires a minimum of 3-5 years' experience in a medical staff office or related health care environment and has effective knowledge of TJC and TDH Standards.</li><li>High school diploma or equivalent.</li></ul>Work Schedule: 8AM - 5PM Monday-FridayWork Type: Full Time

Coordinator Medical Staff-Med Staff Administration-Full Time

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