medical office coordinator

HCA Healthcare Physician Services

<p></p><div><p>Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a(an) Medical Office Coordinator today with Spotsylvania Multi-Specialty.</p>
<p></p><h5 class="jobSectionHeader"><b>Benefits</b></h5><p>
Spotsylvania Multi-Specialty, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:</p><ul><li><b>
Comprehensive benefits</b> for medical, prescription drug, dental, vision, behavioral health and telemedicine services</li><li><b>
Wellbeing support,</b> including free counseling and referral services</li><li><b>
Time away from work</b> programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence</li><li><b>
Savings and retirement resources</b>, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling</li><li><b>
Education support</b> through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing</li><li><b>
Additional benefits</b> for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts</li></ul><p>
Learn more about Employee Benefits</p>
<p><b><i>Note: Eligibility for benefits may vary by location.</i></b></p><h5 class="jobSectionHeader"><p><b>
Job Summary and Qualifications</b></p></h5><p></p><h6 class="jobSectionHeader"><b>
What qualifications you will need:</b></h6><p><br>
Full time (Monday - Friday, days), no nights, no on-call, no weekends, no holidays<br>
</p><br>
<p>Seeking a Medical Office Coordinator for our practice who is responsible for directing front office functions with a demonstrated need for additional coordination in alignment with the Practice Manager III or Practice Administrator I or II. Facilitates workflow that promotes ease of patient access and efficiency of workflows to ensure personalized, high-quality care and patient experience. We want you to apply now!<br>
</p><br>
<p>What will you do in this role:<br>
</p><br>
<p></p><ul><li>Directly responsible for the efficiency and quality of patient experience relating to patient access via online scheduling, inbound phone calls, and in-person encounters; and ease and accuracy of registration processes, including collection of co-pays and deductibles.</li><li>
Assist in hiring and selecting clerical and clinical (non-provider) practice staff
</li><li>Regularly communicates with non-provider staff individually and in staff meetings, emphasizing creating an environment that supports dignity and respect while encouraging and welcoming the voice of all team members.</li><li>
Oversee the process of preparing patients for examination and treatment.</li><li>
Manages staff scheduling to daily levels appropriate to volume demands and in accordance with the organization&rsquo;s care standards and associated operating metrics.</li><li>
Assists and provides additional frontline staffing support and coverage to maintain practice operations (answering phones, scheduling, rooming patients, etc.).</li><li>
Maintains the practice&rsquo;s supply of inventory, physical facilities, and core non-provider staffing in ready, functional operating conditions at all times.</li><li>
Ensures any patient complaints are handled appropriately and timely(initial response same or next day; findings shared with appropriate members of practice, market/division, and/or other executive leadership).</li><li>
Maintains strict confidentiality, always adhering to organizational standards for ethics, compliance, and patient privacy.</li><li>
Perform other duties as required.</li><li>
Must adhere to all Physician Services policies and procedures.</li></ul><p></p><p><br>
</p><br>
<p>What Qualifications you will need:<br>
</p><br>
<br>
<p></p><p>EDUCATION:<br>
</p><br>
<p></p><ul><li>High school diploma or GED preferred.</li><li>
Medical Office Specialist or related practice operations certificate preferred.</li></ul><p></p><p><br>
EXPERIENCE:<br>
</p><br>
<p></p>Two or more years of medical office experience is required<br>
<ul><li>
</li></ul><br>
<p>CERTIFICATION/LICENSE:<br>
</p><br>
<p></p><ul><li>RMA, CMA or LPN certificate is beneficial</li>
CPR Certification is preferred<br>
<li>
</li></ul><p></p><br>
<br>
<p>Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.</p><p>
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.</p><br>
<p></p><p>&quot;The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual.&quot;- Dr. Thomas Frist, Sr.<br>
HCA Healthcare Co-Founder</p>
<p>If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Medical Office Coordinator opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. <b>Unlock the possibilities and apply today!</b></p><p><i>
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</i></p></div>

Medical Office Coordinator

HCA Healthcare

<p></p><div><p>Do you want to join an organization that invests in you as a(an) Medical Office Coordinator? At The Heart Institute Bradenton, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.</p><p></p><h5 class="jobSectionHeader"><b>
Job Summary and Qualifications</b></h5><p></p><h5 class="jobSectionHeader"><p><b><br>
Full time (Monday - Friday, days), no nights, no on-call, no weekends, no holidays<br>
</b></p><br>
<p><b>Seeking a Medical Office Coordinator for our practice who is responsible for directing front office functions with a demonstrated need for additional coordination in alignment with the Practice Manager III or Practice Administrator I or II. Facilitates workflow that promotes ease of patient access and efficiency of workflows to ensure personalized, high-quality care and patient experience. We want you to apply now!<br>
</b></p><br>
<p><b>What will you do in this role:<br>
</b></p><br>
<p></p><ul><li><b>Directly responsible for the efficiency and quality of patient experience relating to patient access via online scheduling, inbound phone calls, and in-person encounters; and ease and accuracy of registration processes, including collection of co-pays and deductibles.</b></li><li><b>
Assist in hiring and selecting clerical and clinical (non-provider) practice staff
</b></li><li><b>Regularly communicates with non-provider staff individually and in staff meetings, emphasizing creating an environment that supports dignity and respect while encouraging and welcoming the voice of all team members.</b></li><li><b>
Oversee the process of preparing patients for examination and treatment.</b></li><li><b>
Manages staff scheduling to daily levels appropriate to volume demands and in accordance with the organization&rsquo;s care standards and associated operating metrics.</b></li><li><b>
Assists and provides additional frontline staffing support and coverage to maintain practice operations (answering phones, scheduling, rooming patients, etc.).</b></li><li><b>
Maintains the practice&rsquo;s supply of inventory, physical facilities, and core non-provider staffing in ready, functional operating conditions at all times.
</b></li><li><b>Ensures any patient complaints are handled appropriately and timely(initial response same or next day; findings shared with appropriate members of practice, market/division, and/or other executive leadership).</b></li><li><b>
Maintains strict confidentiality, always adhering to organizational standards for ethics, compliance, and patient privacy.</b></li><li><b>
Perform other duties as required.</b></li><li><b>
Must adhere to all Physician Services policies and procedures.</b></li></ul><p></p><p><b><br>
</b></p><br>
<p><b>What Qualifications you will need:<br>
</b></p><br>
<br>
<p></p><p><b>EDUCATION:<br>
</b></p><br>
<p></p><ul><li><b>High school diploma or GED preferred.</b></li><li><b>
Medical Office Specialist or related practice operations certificate preferred.</b></li></ul><p></p><p><b><br>
EXPERIENCE:<br>
</b></p><br>
<p></p><ul><li><b>Two or more years of medical office experience is required<br>
</b></li></ul><br>
<p><b>CERTIFICATION/LICENSE:<br>
</b></p><br>
<p></p><ul><li><b>RMA, CMA or LPN certificate is beneficial</b></li><li><b>
CPR Certification is preferred<br>
</b></li></ul><p></p><br>
<br>
<b>Benefits</b></h5><p>
The Heart Institute Bradenton, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:</p><ul><li><b>
Comprehensive benefits</b> for medical, prescription drug, dental, vision, behavioral health and telemedicine services</li><li><b>
Wellbeing support,</b> including free counseling and referral services</li><li><b>
Time away from work</b> programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence</li><li><b>
Savings and retirement resources</b>, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling</li><li><b>
Education support</b> through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing</li><li><b>
Additional benefits</b> for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts</li></ul><p>
Learn more about Employee Benefits</p><p>
</p><p><b><i>Note: Eligibility for benefits may vary by location.</i></b></p><p></p><p>
Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.</p><p>
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.</p><p></p><p><br>
&quot;Good people beget good people.&quot;- Dr. Thomas Frist, Sr.<br>
HCA Healthcare Co-Founder</p>
<p>We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Medical Office Coordinator opening. Qualified candidates will be contacted for interviews. <b>Submit your resume today to join our community of caring!</b></p><p><i>
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</i></p></div>

<p></p><div><h5 class="jobSectionHeader"><b>Introduction</b></h5><p>
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Medical Office CoordinatorHCA Florida Aventura Orthopedics</p><h5 class="jobSectionHeader"><b>
Benefits</b></h5><p>
HCA Florida Aventura Orthopedics offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:</p><ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing<br>
</li><li>401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)<br>
</li><li>Employee Stock Purchase Plan with 10% off HCA Healthcare stock<br>
</li><li>Family support through fertility and family building benefits with Progyny and adoption assistance.<br>
</li><li>Referral services for child, elder and pet care, home and auto repair, event planning and more<br>
</li><li>Consumer discounts through Abenity and Consumer Discounts<br>
</li><li>Retirement readiness, rollover assistance services and preferred banking partnerships<br>
</li><li>Education assistance (tuition, student loan, certification support, dependent scholarships)<br>
</li><li>Colleague recognition program<br>
</li><li>Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)<br>
</li><li>Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul><p>
Learn more about Employee Benefits</p><p><b><i>
Note: Eligibility for benefits may vary by location.</i></b><br>
</p><p>We are seeking a(an) Medical Office Coordinator for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!</p><h5 class="jobSectionHeader"><b>
Job Summary and Qualifications</b></h5><p></p><p><br>
Full time (Monday - Friday, days), no nights, no on call, no weekends, no holidays</p><p><br>
Seeking a Medical Office Coordinator for our practice who provides administrative expertise to ensure all patients receive high quality, efficient care. We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now.</p><p><br>
What you will do in this role:<br>
</p><br>
<p></p><ul><li>Demonstrates and adheres to the Code of Conduct and Mission and Values statements.
</li><li>Fosters an engaged cultureand valuesin which all colleagues can thrive</li><li>
Directly responsiblefor the efficiency and quality of patient experience relating to patient access via online scheduling, inbound phone calls, and in-person encounters; and ease and accuracy of registration processes, including collection of co-pays and deductibles.
</li><li>Assistsin hiring and selecting clerical and clinical (non-provider) practice staff in partnership with the PM II, III, PA I, or PA II.
</li><li>Responsible for theappropriate onboardingandtimely, comprehensive orientation of non-provider practice staff membersin accordance withorganizational standardsandshared accountability for first-year non-provider turnover metrics and performance.
</li><li>Regularlycommunicatewith non-provider staff individually and in staff meetings, emphasizing creating an environment that supportsculture and values whileencouraging and welcoming the voice of all team members.
</li><li>Oversees the process of preparing patients for examination and treatment.
</li><li>Establishes andmaintainsappropriate processesfor managing inbound and outbound patient referrals.
</li><li>Manages staff scheduling to daily levelsappropriate tovolume demands andin accordance withthe organization&rsquo;s care standards and associated operating metrics.
</li><li>Assistsand providesadditionalfrontline staffing support and coverage tomaintainpractice operations (answering phones, scheduling, rooming patients, etc.).</li><li>
Maintains the practice&rsquo;ssupply ofinventory, physical facilities, and core non-provider staffing in ready, functional operating conditions at all times.</li><li>
Assistsinmaintainingpatient files, records, and other information.
</li><li>Compiles and condenses technical and statistical data for reports and recordspertaining tooperational priorities such as scheduling and volume,cancelationand no-show opportunities, etc. Last Update: October 2023
</li><li>Ensures any patient complaints are handled appropriately andtimely(initialresponse same or next day; findings shared withappropriate membersof practice, market/division, and/or other executive leadership).
</li><li>Participates in professional development activities, including Physician Services manager development curricula and other offerings critical to continued development and readiness for advancement, including (but not limited to) activities such as SPARK pathways and other targeted learnings such as &ldquo;lunch and learn&rdquo; sessions hosted at the practice, market, or enterprise level, and other online learning resources (HealthStream, etc.).
</li><li>Maintains strict confidentiality, always adhering to organizational standards for ethics, compliance, and patient privacy.
</li><li>Perform other duties asrequired.
</li>Must adhere to all Physician Services policies and procedures.<br>
<li>
</li></ul><br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<p></p><p>What you will need in this role:<br>
</p><br>
<p>EDUCATION:</p><p></p>
High school diploma or GED preferred. Medical Office Specialist or related practice operations certificate preferred.<br>
<ul><li>
</li></ul><br>
<p>EXPERIENCE:</p><p></p>
Two or more years of medical office experience is required<br>
<ul><li>
</li></ul><br>
<p>CERTIFICATION/LICENSE:</p><p></p><ul><li>
 RMA, CMA or LPN certificate is beneficial, CPR Certification is preferred</li></ul><p></p><p><br>
Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.</p><p>
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.</p><br>
<p></p><p>&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr.<br>
HCA Healthcare Co-Founder<br>
</p><p>If you find this opportunity compelling, we encourage you to apply for our Medical Office Coordinator opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. <b>We are interviewing - apply today!</b></p><p><i>
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</i></p></div>

<p></p><div><h5 class="jobSectionHeader"><b>Introduction</b></h5><p>
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Medical Office CoordinatorMSO TX Cardiac Arrhythmia MCE</p><h5 class="jobSectionHeader"><b>
Benefits</b></h5><p>
MSO TX Cardiac Arrhythmia MCE offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:</p><ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing<br>
</li><li>401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)<br>
</li><li>Employee Stock Purchase Plan with 10% off HCA Healthcare stock<br>
</li><li>Family support through fertility and family building benefits with Progyny and adoption assistance.<br>
</li><li>Referral services for child, elder and pet care, home and auto repair, event planning and more<br>
</li><li>Consumer discounts through Abenity and Consumer Discounts<br>
</li><li>Retirement readiness, rollover assistance services and preferred banking partnerships<br>
</li><li>Education assistance (tuition, student loan, certification support, dependent scholarships)<br>
</li><li>Colleague recognition program<br>
</li><li>Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)<br>
</li><li>Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul><p>
Learn more about Employee Benefits</p><p><b><i>
Note: Eligibility for benefits may vary by location.</i></b><br>
</p><p></p><p><b>Full time (Monday - Friday, days), no nights, no on-call, no weekends, no holidays</b></p><p>
Seeking a <b>Medical Office Coordinator </b>for our practice who provides administrative expertise to ensure all patients receive high quality, efficient care. We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now.</p><p><b>
What you will do in this role:</b></p><ul><li>
Directly responsible for the efficiency and quality of patient experience relating to patient access via online scheduling, inbound phone calls, and in-person encounters; and ease and accuracy of registration processes, including collection of co-pays and deductibles.</li><li>
Assists in hiring and selecting clerical and clinical (non-provider) practice staff in partnership with the PM II, III, PA I, or PA II.</li><li>
Responsible for the appropriate onboarding and timely, comprehensive orientation of non-provider practice staff members in accordance with organizational standards and with shared accountability for first-year non-provider turnover metrics and performance.</li><li>
Regularly communicate with non-provider staff individually and in staff meetings, emphasizing creating an environment that supports diversity and inclusion while encouraging and welcoming the voice of all team members.</li><li>
Oversees the process of preparing patients for examination and treatment.</li><li>
Establishes and maintains appropriate processes for managing inbound and outbound patient referrals.</li><li>
Manages staff scheduling to daily levels appropriate to volume demands and in accordance with the organization&rsquo;s care standards and associated operating metrics</li><li>
Assists and provides additional frontline staffing support and coverage to maintain practice operations (answering phones, scheduling, rooming patients, etc.).</li><li>
Maintains the practice&rsquo;s supply inventory, physical facilities, and core non-provider staffing in ready, functional operating conditions at all times.</li><li>
Assists in maintaining patient files, records, and other information.</li><li>
Compiles and condenses technical and statistical data for reports and records pertaining to operational priorities such as scheduling and volume, cancelation and no-show opportunities, etc.</li><li>
Ensures any patient complaints are handled appropriately and timely (initial response same or next day; findings shared with appropriate members of practice, market/division, and/or other executive leadership).</li><li>
 Perform other duties as required.</li></ul><p><b>
What Qualifications you will need:</b></p><p><b>
EDUCATION:</b></p><ul><li>
High school diploma or GED preferred.</li><li>
Medical Office Specialist or related practice operations certificate preferred.</li></ul><p>
 <b>EXPERIENCE:</b></p><ul><li>
Two or more years of medical office experience is required</li></ul><p><b>
CERTIFICATION/LICENSE:</b></p><ul><li>
RMA, CMA or LPN certificate is beneficial</li><li>
CPR Certification is preferred</li></ul><p>
Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.</p><p>
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.</p><br>
<p></p><p>&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr.<br>
HCA Healthcare Co-Founder<br>
</p><p>If you find this opportunity compelling, we encourage you to apply for our Medical Office Coordinator opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. <b>We are interviewing - apply today!</b></p><p><i>
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</i></p></div>

Somnia Inc

<div>Overview:
<p><b>
POSITION DESCRIPTION:</b></p><p>
The Medical Office Coordinator is to work with St. Bernardine Medical Center and Community Hospital. This role is a member of our administration team and works directly with the Regional Practice Administrator. The Medical Office Coordinator will partner with Somnia&rsquo;s executive management team as well as local hospital leadership. Strong interpersonal, organizational and time management skills are a must.</p>
Responsibilities:
<p><b>
RESPONSIBILITIES:</b></p><ul><li><b>
RCM ** work with the Regional Practice Administrator</b><ul><li>
Follow standard chart batching and scanning process according to Somnia&rsquo;s billing partner&rsquo;s policies and procedures.</li><li>
Work with hospital, Somnia and the RCM department to scan directly to pertinent imaging system.</li><li>
Submit 100% of charts within 3 business days</li><li>
Thoroughly scrub charts for all the pertinent pieces of information including but not limited to:<ul><li>
DOS</li><li>
Provider(s) names / signatures</li><li>
Start / End times</li><li>
Accurate and complete procedure / specificity</li><li>
Diagnosis / specificity / ICD-10 compliant</li><li>
SCIP measures (temp, beta blocker, sterile technique, etc even if just for internal audit)</li><li>
Documentation of who completed any ancillary services (ie blocks, lines, etc)</li><li>
Service Location (Hospital, ASC)<ul><li>
Sub-Location (ie: OR1, OB, Endo, etc)</li><li>
Ensure VP of Patient Revenue has complete lists of service locations and sub locations</li></ul></li><li>
Legibility</li></ul></li><li>
Maintain 100% accurate case log<ul><li>
Information entered in the Admin Database within 3 business days of DOS and updated daily</li><li>
Reconciliation within 1 week of email notice when discrepancies with billing case log when identified</li></ul></li><li>
Assist in ensuring the enrollment of new clinicians with payers prior to start date including but not limited to:<ul><li>
Follow up to ensure paperwork is sent to new clinician</li><li>
Fully completed paperwork is returned and received</li><li>
Send out Start Date Notification email no later than 45 days prior to starting. If a quicker start is needed, please notify Payer Enrollment and Clinician affairs as soon as possible<ul><li>
Send updated notification if start date changes</li></ul></li><li>
Do NOT schedule new clinician until payer enrollment documents are received by payers (point of contact to check status &ndash; Lashawn McCullough)</li></ul></li><li>
Review billing IR log daily. Keep IR list to less than 7% of monthly case volume.<ul><li>
Address pending items within 48 business hours.</li><li>
to determine a site-specific process for following up on self-pay accounts.</li></ul></li><li>
Billing coding /compliance</li></ul></li><li><b>
Operations</b><ul><li>
Complete HIPAA Compliance Officer training<ul><li>
Implement new role after education received from Corporate Compliance Officer</li><li>
Distribute annual and/or updated compliance and HIPAA materials to providers<ul><li>
Obtain and track acknowledgement forms</li></ul></li><li>
100% adherence to the compliance program is expected. Rates are monitored and calculated by compliance and will be shared with sites monthly.</li></ul></li><li>
Maintain all required information on the Intranet<ul><li>
FTE model &ndash; weekly</li><li>
Clinician Contact list &ndash; reviewed monthly for accuracy</li><li>
Upload presentations, education pieces, staff meeting minutes</li><li>
Other materials as they are developed</li></ul></li><li>
Maintain all work on network drive<ul><li>
Migrate any locally saved work to intranet or network folder</li></ul></li><li>
Sign in to Chart Tracker daily</li><li>
Clinician Support Tasks<ul><li>
Implement TLO for time keeping system</li><li>
Submit payroll data on Friday of payroll week ensuring 100% accuracy</li><li>
Capture and report on actual hours worked</li><li>
Include locum hours when reporting total work hours for account review</li><li>
Fully integrate QGenda scheduling system</li><li>
Ensure all clinicians utilize it to full functionality</li><li>
Ensure QGenda data is updated if changes are made after publishing schedule (i.e.: swapping shifts, vacation time, unpaid days off, sick calls, etc.)</li><li>
Create and follow standard process for when a clinician leaves your group<ul><li>
Collect keys, badges, etc.</li><li>
Send e-mail to the last day notification group indicating the last day the clinician provided services.</li><li>
Follow MSO guidelines for termination of privileges.</li></ul></li></ul></li><li>
Credentialing and Enrollment Support<ul><li>
Be point person for collecting and distributing provider information for initial and re-credentialing process</li><li>
Review lists of expiring or expired credentialing items, obtain outstanding information and send them to Somnia credentialing and hospital medical staff office (when appropriate)</li><li>
Support Joint Commission process and standards for all PD staff</li></ul></li><li>
Onboarding &ndash; lead onboarding process for assigned clinicians<ul><li>
Utilize, reference and refer people to on boarding spreadsheet for accurate and up to date clinician information</li><li>
Send Start Date Notification email as described above</li></ul></li><li>
Somnia University<ul><li>
Complete modules as assigned</li><li>
Participate in the development of content when requested</li><li>
Monitor and follow up with clinicians to ensure they complete their assigned training</li></ul></li></ul></li><li><b>
Quality ** Work with the Associate Vice President &ndash; Quality and Compliance</b><ul><li>
Hospital QA Department relationship: Provide support to ensure a positive and supportive working relationship with the hospital quality department to include periodic visits and emails to ensure that we are meeting the goals and expectations of the hospital.<ul><li>
Communicate any issues to Somnia&rsquo;s Quality Department</li></ul></li><li>
Clinical Audits: Facilitate and support improvements in conducting periodic clinical practice audits and maintaining accurate records/reporting.<ul><li>
Clinically focused audits (6 per year)</li><li>
Store audit results on server or intranet (if no PHI)</li><li>
Facilitate evaluation and use of audit methods; ie: paper, smartphone, etc.</li></ul></li><li>
Formally Document on-going PI projects (not just on HAR spreadsheet)</li><li>
Ensure TIMELY completion of F/OPPEs<ul><li>
Load on shared drive folder and provide copy to hospital MSO.</li></ul></li><li>
Ensure OB epidural tracking times are reported and either captured locally or sent to RCM</li><li>
Patient Satisfaction: Facilitate and support improvements, especially with OB patient satisfaction, ie: patient education, tablet e-survey roll-out, etc.<ul><li>
Ensure competency with accessing and using the MTC web portal to access data, update practice info, produce reports, etc.</li></ul></li><li>
Outcomes Forms &ndash; ensure an Outcomes Form is completed in full for each case.</li><li>
Incident Reporting: Facilitate and support improvements in reporting rates<ul><li>
Ensure an electronic incident report is completed for each adverse event at the end of the Outcomes Form for that case</li><li>
Help identify reporting trends and address suspected under reporting</li><li>
Facilitate timely chief reviews and processing within guidelines</li></ul></li><li>
QM database: Maintain complete, accurate, and timely database entries<ul><li>
Frequent database maintenance</li><li>
Competent at pulling data and reports as needed for practice and Somnia</li><li>
Be able to discuss trends in the types of incidents reported.</li><li>
Facilitate entry of timely chief reviews in the database</li></ul></li><li>
Peri-op/OR data: If the site doesn&rsquo;t already have readily available and accurate Peri-op/OR data on the traditional KPI metrics, facilitate and support a process to either implement a new electronic tracking process or one by hardcopy form</li><li>
Support and facilitate the use of the data for F/OPPEs and Chief reviews.</li><li>
Staff Awareness/Education: Support and facilitate the regular presentation and discussion of compliance and quality related data and issues during staff meetings, etc.<ul><li>
Post compliance/quality related data and materials at appropriate locations to for staff reminders and awareness of goals and performance.</li></ul></li></ul></li><li>
Special Projects as assigned.</li></ul>
Qualifications:
<p><b>
SKILLS/QUALIFICATIONS:</b></p><ul><li>
Strong organization skills with a problem-solving attitude.</li><li>
Strong interpersonal &amp; communication skills (both written and verbal).</li><li>
Proficiency: Microsoft Word (Intermediate/Advanced), Outlook (Intermediate), Zoom (Intermediate), Excel (Intermediate/Advanced), PowerPoint (Intermediate/Advanced).</li></ul><p><b>
EDUCATION/EXPERIENCE:</b></p><ul><li>
Bachelor&rsquo;s degree preferred or 2-5 years&rsquo; equivalent experience.</li><li>
Follow-up initiatives are crucial.</li><li>
Availability: Standard work schedule with night and/or weekend as needed.</li><li><b>
Must be able to travel reliably to and between St. Bernardine Medical Center and Community Hospital of San Bernardino.</b></li></ul></div>

SIU Medicine

<div><div><div><div><div><div><b>Salary</b></div>
</div><div><div>$3,657.34 - $4,023.07 Monthly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Springfield, IL</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Civil Service</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>2401845</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>Psychiatry Clinic-SMS</div>
</div></div><div><div><div><b>Opening Date</b></div>
</div><div><div>03/20/2026</div>
</div></div></div><div><div><div><div><b>Closing Date</b></div>
</div><div><div>3/30/2026 2:00 PM Central</div>
</div></div><div><div><div><b>FLSA</b></div>
</div><div><div>Exempt</div>
</div></div></div><div><div><div><div><b>Bargaining Unit
</b></div></div><div><div>Non-Represented</div>
</div></div><div><div><div><b>Shift</b></div>
</div><div><div>Days</div>
</div></div></div><div><div><div><div><b>Exempt or Non_Exempt</b></div>
</div><div><div>Exempt</div></div></div></div></div></div><div></div>
<br><div></div><div><div><div><p><i>We recommend using the following browsers to complete the application:</i></p>
<p><i>Desktop: Google Chrome, Edge with Chromium</i><br>
<i>Mobile: Google Chrome, Safari</i></p>
</div>
</div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<div><p>This position functions as the supervisor of the medical office staff in the Department of Psychiatry, a part of the Neuroscience Institute (NSI). Functions may include but are not limited to checking in patients, collecting payments, managing patient insurance, addressing patient complaints, staff scheduling, department and SIU meetings, and supervising staff and the day-to-day operations of the unit.<br>
<br>
*This position is ON SITE only.*</p></div>
<div><h2 class="jobSectionHeader"><b>Examples of Duties</b></h2></div>
<div><div><b>Administrative: 20%</b><br>
<ul><li>Ensures the efficient and timely performance of staff; assigning, directing and evaluating their work.</li><li>Performs duties related to human resources in accordance to policy for clinic employees with assigned direct supervision. Approves schedules, performance evaluations, interviews, hires, terminations and implements corrective action as needed.</li><li>Monitors quality of work and services with regards for accuracy and performance improvement.</li><li>Orients and trains staff.</li><li>Establishes daily priorities in the clinics according to workload and patient volume. Develops, implements, and supervises clinic systems and procedures that ensure smooth, efficient, high quality functioning/operations.</li><li>Ensures implementation of departmental rules, policies and procedures; recommends revisions.</li><li>Advocate for the unit's efficiency and efficacy.</li><li>Answer questions, problem-solve, and coordinate the unit.</li><li>Set daily priorities for staff.</li><li>Work with other managers to assist in critical areas.</li><li>Compiles and organizes data related to clinic activities into reports, as well as analyzes clinic activity reports.</li><li>Serves as liaison within the Department of Psychiatry, as well as other departments within SIU Medicine.</li><li>Serves on department committees and school-wide committees as a resource for implementing new procedures.</li></ul><br>
<b>
Patient Registration: 75%</b><br>
<ul><li>Receive and welcome patient into the clinic.</li><li>Interview patients to obtain demographic and billing information</li><li>Manage information related to insurance plans.</li><li>Enter patient demographic and billing data for patients.</li><li>Create initial medical records for new patients.</li><li>Obtain the patient&rsquo;s signature on authorization forms.</li><li>Ensure all patient information is accurate.</li><li>Scan patient insurance cards and patient identification cards.</li><li>Distribute pre-planned forms at check-in for clinic.</li><li>Scheduling follow-up appointment.</li><li>Collect payment at the time of service.</li><li>Complete and maintain the receipt register.</li><li>Responsible for ensuring the accuracy of batch management.</li></ul><br>
<b>
5%</b><br>
Performs other duties as required or assigned which are reasonably within the scope of the duties described above.</div></div><br>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><p><b>Credentials to be Verified by Placement Officer</b></p><ul><li>
Any one or any combination totaling five (5) years (60 months), from the categories below<ul><li>
College education with course work in a business medical field such as nursing assistant, medical assistant, or medical secretary and/or business fields such as business, finance, public administration, or social science, as measured by the following conversion table or its proportional equivalent:<ul><li>
30 semester hours equals one (1) year (12 months)</li><li>
Associate&rsquo;s Degree (60 semester hours) equals eighteen months (18 months)</li><li>
90 semester hours equals two (2) years (24 months)</li><li>
Bachelor&rsquo;s Degree (120 semester hours) equals three (3) years (36 months)</li></ul></li><li>
Work experience or ancillary service experience comparable to the Medical Office Specialist level or other positions of comparable responsibility.</li></ul></li></ul><p><b>
Knowledge, Skills &amp; Abilities (KSA&rsquo;s)</b></p><ul><li>
Knowledge of registration and billing procedures.</li><li>
Knowledge of third-party payer reimbursement, disability claim forms, and insurance billing regulations.</li><li>
Knowledge of accounting principles and insurance claims filings and reimbursements.</li><li>
Knowledge of computer systems and clinic forms.</li><li>
Knowledge of automated admissions and/or billing systems.</li><li>
Knowledge of medical terminology.</li><li>
Knowledge of various hospital and/or clinic departmental services.</li><li>
Knowledge of hospital pre-admission and admission procedures.</li><li>
Skill in maintaining detailed records.</li><li>
Skill in communicating effectively with patients and families from a wide variety of persons from different economic and cultural backgrounds.</li><li>
Oral and written communication skills.</li><li>
Organization skills, including time management and workflow.</li><li>
Skill in explaining rules, policies, and their interpretations.</li><li>
Skill in interviewing patients who have a variety of financial problems.</li><li>
Skill in interpreting and implementing procedures, guidelines, and policies.</li><li>
Skill in developing reports and analyzing data.</li><li>
Skill in adapting and working under pressure and amid interruptions.</li><li>
Ability to supervise, train, lead and direct the work of others.</li><li>
Ability to interpret policies, procedures, and guidelines.</li><li>
Ability to interpret a variety of financial, diagnostic, and internal codes.</li><li>
Ability to establish and maintain cooperative working relationships with individuals and agencies internal and external to the unit and/or institution.</li><li>
Ability to solve problems related to intake, accounting, receptions, and patient relations.</li><li>
Ability to work with the media to create advertising and markets plans.</li><li>
Ability to keep patient data confidential.</li><li>
Ability to interpret policies, procedures, and guidelines.</li><li>
Ability to interpret a variety of financial, diagnostic, and internal codes.</li><li>
Ability to use independent judgment and resolve problems quickly.</li><li>
Ability to identify work priorities and follow them to complete daily tasks.</li></ul><div><b>
Condition of Employment</b></div><div><b>
Out of State Applicants that apply to Springfield vacancies in classifications in the occupational area of Professional, Semi-Professional, or Managerial will be subject to the following Condition of Employment</b>: Pursuant to the State University Civil Service System, an out-of-state resident who is hired into this position <b>must establish Illinois residency within 180 calendar days of their start date.</b></div></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div><br>
</div><p></p><br>
<br>
<br>
<div><div><p>If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.</p>
<p><b><i>The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, </i></b><b><i>patient care,</i></b><b><i> research and service to the community.</i></b><br>
<br>
The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the<br>
&quot;Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act.&quot;</p>
<p>Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.</p>
<p>Pre-employment background screenings required.</p></div></div></div>

Medical Office Coordinator (4963)

Healogics

<div><p>The rewards at Healogics are immense, starting with the important work we do to change patients&rsquo; lives. We also understand that meaningful work is hard work, and we are committed to supporting and compensating our employees for the tremendous service they provide.</p><p></p><div><div><div><div><div><div><div><p><br>
Think you are a great fit? Learn more about this role here:</p></div></div></div></div></div></div></div><p></p>
Healogics is the largest provider of advanced wound care services in the United States, treating more than 300,000 chronic wound patients annually across over 600 sites. With an aging society, obesity and diabetes on the rise, and an uptick in surgical procedures, the number of patients with non-healing wounds that would benefit from expert care is dramatically increasing. As a result, the company is working to provide our differentiated, quality outcomes to as many patients that would benefit through our out-patient clinic partnerships.<br>
<br>
The Patient Navigator manages a variety of front office functions and is key to smooth operation of a dynamic outpatient wound care center as well as performs general office duties to assist the staff of the WCC.<br>
<br>
All Healogics employees must perform their job responsibilities according to all Healogics policies, Hospital policies, as well as to accrediting organizations, federal and state regulation, and to the Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.<h2 class="jobSectionHeader"><b>
Essential Functions/Responsibilities:</b></h2><ul><li>
Coordinates with Center leadership to maximize daily patient census.</li><li>
Actively participates in staff meetings to support key functions within the Center.
</li><li>Greets patients and other visitors, answers and routes calls to appropriate staff.</li><li>
Maintains all patient communication needs including scheduling, rescheduling, and appointment reminders. Also works and schedules for provider, according to the care continuum model.</li><li>
Obtains and verifies patient insurance information, to include pre-certifications and pre-authorizations for services and enters data in appropriate databases.</li><li>
Collects and enters patient charges in databases.
</li><li>Verifies and reconciles charges as directed, prepares monthly patient survey data and appropriate documentation, then transmits to providers.
</li><li>Assembles new patient charts, maintains and files existing patient charts, and spot checks charts for data completeness and signatures.</li><li>
Coordinates/schedules ancillary testing with other hospital departments.</li><li>
Arranges for patient transportation as needed.
</li><li>Maintains office equipment and supplies as needed, and medical supplies as directed.</li><li>
Performs other duties as required.</li></ul><p></p><p><b>
Required Education, Experience and Credentials:</b></p><ul><li>
High School Diploma or General Education Development (GED); Associate&rsquo;s degree preferred</li><li>
Minimum of Two (2) or more years office administration experience, preferably in a medical setting; Prior medical coding experience preferred</li></ul><p></p><p><b>
Preferred Knowledge, Skills and Abilities:
</b></p><ul><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>
Good customer, interpersonal and communication skills, both orally and in writing</li><li>
Organization and time-management skills</li><li>
Ability to type 60 words per minute (wpm)</li><li>
Basic math skills</li><li>
Attention to details</li><li>
Ability to maintain confidentiality</li><li>
Ability to work in fast paced environment and to work on multiple projects at the same time</li><li>
Ability to work with others and in a team environment</li></ul><p><b>
Physical Demands:
</b></p><ul><li>Being in a stationary position for extended periods of time (4 hours or more)</li><li>
Viewing computer screen for extended periods of time (4 hours or more)</li><li>
Keying frequently on a computer for 4 hours or more</li><li>
Reading</li><li>
Communicating</li><li>
Detecting sounds by ear</li><li>
Close, distance and peripheral vision</li><li>
Lifting/moving items up to 75 pounds with equipment assistance</li><li>
Repetitive motions</li><li>
Bending/stooping</li><li>
Writing</li></ul><p></p><p><b>
Work Environment:
</b></p><ul><li>Patient care environment
</li></ul><p>#RSR #LI-RS1</p><p></p>
The hourly rate for this position generally ranges between $18.75-$23.05 Per Hour<p>
This range is an estimate, based on potential employee qualifications: education, experience, geography as well as operational needs and other considerations permitted by law.</p><p></p><p>
If you are a current employee, to submit a job application, you need to apply as an internal candidate in Workday via the &ldquo;Jobs Hub&rdquo;.</p></div>

Medical Office Coordinator/Patient Navigator

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Medical Office Coordinator (4963)

Medical Office Coordinator/Patient Navigator