medical office scheduler

City of Portland, Maine

<div><h2 class="jobSectionHeader"><b>NURSING STAFF SCHEDULER</b></h2><div></div><div><div><br>
</div></div><br>
<p><b>NURSING STAFF SCHEDULER</b><br>
Health &amp; Human Services Department - Barron Center</p><p><b><br>
About the Barron Center</b><br>
<br>
The City of Portland operates the Barron Center to provide skilled nursing and rehabilitation services to individuals in need. We are a mission driven facility with over 200 years of history in our community. At the Barron Center, our philosophy of care represents more than a viewpoint; it&rsquo;s a commitment. Every member of our team is dedicated to giving our residents and families care that is supported by the highest order of compassion, integrity, accountability, and respect.</p><p><b><br>
Job Summary</b><br>
<br>
The Nursing Staff Scheduler maintains and coordinates the scheduling of the nursing staff, tracks licenses and ensures they are up to date, and provides support to the nursing department as requested. This is a dynamic role that requires attention to detail and creative thinking.</p><p><b><br>
Duties &amp; Responsibilities:</b></p><ul><li>
Assures that the nursing staff schedule is complete and that adequate coverage is available on a daily basis. Checks units daily for adequate coverage.<br>
</li><li>
Completes the nursing department staff schedule for 24 hour coverage of nursing personnel (both licensed and non-licensed) according to State guidelines.<br>
</li><li>
Responsible for replacing staff who call out from work, in accordance with established policies and procedure.
<br>
</li><li>Coordinates time off requests with the Director of Nursing as necessary<br>
</li><li>
Ensures that schedule changes, and scheduling of staff comply with the relevant union guidelines around seniority, etc.<br>
</li><li>
Licensed Nursing Assistants may be asked to assist in providing care to our residents when necessary</li></ul><p><b><br>
Required Skills &amp; Experience:</b></p><ul><li>
Must have an Associates degree or any equivalent combination of experience and training which provides knowledge, abilities and skills for the position.<br>
</li><li>
Excellent communication skills, both orally and in writing<br>
</li><li>
Basic computer knowledge including Google Suite<br>
</li><li>
Must possess the ability to make independent decisions when circumstances warrant such action.<br>
</li><li>
Ability to deal tactfully with coworkers, residents, family members, visitors, physicians and the general public.</li></ul><p><b><br>
Preferred Skills &amp; Experience:</b></p><ul><li>
Experience in long term care desired<br>
</li><li>
Valid Maine Nursing Assistant Certification<br>
</li>
Experience with scheduling software, such as Attendance on Demand<br>
<li>
</li></ul><br>
<p><b>Expected Hours/Schedule:
</b><br>
This is a full time, 37.5 hours per week, salaried position with a schedule of 8 AM - 4:30 PM Monday through Friday.</p><p><b><br>
Applications accepted until filled.
</b><br>
<i>Offers of employment are contingent upon the completion of a satisfactory criminal background check.<br>
</i><br>
</p><p><b>Salary &amp; Benefits:</b>
<br>
<br>
This is a non union position, Grade C41 with a starting salary range of $69,349 - $75,792 annually, depending on experience and qualifications.</p><p><br>
The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.<br>
City benefits include:</p><ul><li>
Free employee health insurance with the completion of wellness incentives<br>
</li><li>
Thirteen paid holidays<br>
</li><li>
Sick, vacation, and personal leave<br>
</li><li>
Life, dental, vision and income protection insurances<br>
</li><li>
Choice of retirement plans, including a pension plan<br>
</li><li>
Use of City recreation facilities<br>
</li><li>
Fitness Reimbursement<br>
</li><li>
Discount on professional development programs through USM and Thomas College</li></ul><p><b><br>
If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207-874-8624.</b></p><p><i><br>
The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.</i></p><p></p><p><b>
Type : </b>INTERNAL &amp; EXTERNAL</p><p><b>
Group : </b>NON UNION</p><p><b>
Job Family : </b>ADMIN &amp; SUPPORT SERVICES</p><p><b>
Posting Start : </b>10/24/2025</p><p><b>
Posting End : </b>12/31/9999</p><p><b>
Details : </b>Job Description</p></div><p></p>

NURSING STAFF SCHEDULER

Britt Medical Search

<strong>Seeking a BC/BE Otolaryngologist to join an established ENT group in Amarillo, Texas.</strong><br /><br /><strong><br />Details:</strong><br /> <ul> <li> Full-time position </li> <li> Join a group of 2 ENTs, 1 APP, 1 Audiologist, 1 Audiology Tech </li> <li> On-site Audiology and testing available along with experienced support staff </li> <li> First assist surgical support </li> <li> Mentorship Available </li> <li> Monday-Thursday, 8 a.m.-5 p.m.; Friday 8 a.m. -12 p.m. </li> <li> Flexible scheduling model: 2.5 days outpatient vs. 2 days OR </li> <li> Light Call: 5 days/month </li> <li> Expected patient load: 20 patients/day </li> <li> Well-stocked modern OR with (4K endoscopes, stealth navigation, NIM vital) </li> <li> EMR: Epic </li> <li> Both seasoned and new graduates welcome to apply! </li> </ul> <strong><br />Total compensation/benefits package that includes an earning potential of up to $550K that would include all applicable bonuses/incentives/benefits such as:</strong> <ul> <li> Base salary + wRVU production incentive </li> <li> CME allowance </li> <li> Sign-on bonus </li> <li> Medical debt assistance + Consultative services by Navigate Student Loans </li> <li> Relocation allowance </li> <li> Residency stipend </li> <li> Paid malpractice coverage </li> <li> Health benefits + Retirement plan </li> <li> Marketing + practice growth assistance </li> </ul> <br />The Community: Living in Amarillo, Texas offers a blend of wide-open spaces, strong community values, and a touch of Old West charm, all set against the backdrop of stunning Panhandle skies and nearby natural wonders like Palo Duro Canyon. The city combines a low cost of living with a steady economy rooted in agriculture, energy, and healthcare, making it an attractive option for families and professionals alike. Residents enjoy a slower pace of life with minimal traffic, access to local arts and culture, and a proud Texas spirit that shines through in everything from Friday night football to the annual rodeo. <br /><br /> <strong><br />APPLY NOW or TEXT Job and email address to 636 - 628 - 2412.</strong> <strong><br />Search all of our provider opportunities at: </strong>brittmedical DOT com<br /><img src="https://www.jobg8.com/Tracking.aspx?qxj7d0fLDEnGr92yVcNoSGWtOOO1OBM%2fc" width="0" height="0" />

Physician / Otolaryngology / Texas / Permanent / Otolaryngologist opening in sunny Amarillo, TX - Flexible scheduling model Job

Seeking a BC/BE Otolaryngologist to join an established ENT group in Amarillo, Texas. Details: Full-time position Join a group of 2 ENTs, 1 APP, 1 Audiologist, 1 Audiology Tech On-site Audiology and testing available along with experienced support staff First assist surgical support Mentorship Available Monday-Thursday, 8 a.m.-5 p.m.; Friday 8 a.m. -12 p.m. Flexible scheduling model: 2.5 days outpatient vs. 2 days OR Light Call: 5 days/month Expected patient load: 20 patients/day Well-stocked modern OR with (4K endoscopes, stealth navigation, NIM vital) EMR: Epic Both seasoned and new graduates welcome to apply! Total compensation/benefits package that includes an earning potential of up to $550K that would include all applicable bonuses/incentives/benefits such as: Base salary + wRVU production incentive CME allowance Sign-on bonus Medical debt assistance + Consultative services by Navigate Student Loans Relocation allowance Residency stipend Paid malpractice coverage Health benefits + Retirement plan Marketing + practice growth assistance The Community: Living in Amarillo, Texas offers a blend of wide-open spaces, strong community values, and a touch of Old West charm, all set against the backdrop of stunning Panhandle skies and nearby natural wonders like Palo Duro Canyon. The city combines a low cost of living with a steady economy rooted in agriculture, energy, and healthcare, making it an attractive option for families and professionals alike. Residents enjoy a slower pace of life with minimal traffic, access to local arts and culture, and a proud Texas spirit that shines through in everything from Friday night football to the annual rodeo. APPLY NOW or TEXT Job and email address to 636 - 628 - 2412. Search all of our provider opportunities at: brittmedical DOT com<img src="https://www.jobg8.com/Tracking.aspx?hN7IjvOqatJhHw1FRn7DIyUKDxKO5fiFj" width="0" height="0" />

Star Choice Health

<p>Duties and responsibilities:</p><ul><li>Providing primary care directly to patients and indirectly by working with Physicians, Physician Assistants, and other members of an interdisciplinary team to formulate treatment plans.</li><li>Participating in community outreach, patient education, and prevention programs</li><li>Maintaining patient files, encountering information, correspondence, clinical data, and other information in a confidential and careful manner.</li><li>Sharing in the general care and maintenance of clinical areas such as waiting rooms, stock rooms, preoperative rooms, and postoperative rooms.</li><li>Examining the health of a patient to help make proper diagnoses of clinical conditions and prescribing medication, treatments, and follow-up care as required.</li><li>Educating, advising, and empowering patients on preventive healthcare and disease prevention.</li><li>Participating in ongoing learning to help formulate innovative, predictive, and preventive diagnostic or wellness programs.</li><li>Recording and properly filing all patient documentation.</li><li>Return calls and messages promptly.</li></ul><p>Physician skills and qualifications:</p><ul><li>Ability to administer and develop treatment plans and programs.</li><li>Ability to interact and collaborate respectfully with a variety of people from diverse backgrounds.</li><li>Excellent interpersonal and communication skills, both written and verbal.</li><li>Good standing with the College of Physicians and Surgeons Association of their province or territory.</li><li>Strong drive for improving and working on professional development.</li><li>Strong organizational skills and ability to multitask.</li><li>Strong critical-thinking and problem-solving skills.</li><li>Knowledge of Electronic Medical Records (EMR) systems.</li></ul><p>Job Type: Full-time</p><p>Pay: $250,000.00 - $500,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: On the road</p>

Internal Medicine Physician /SNF - Flexible schedule 3-4 days EASTERN SHORE

City of Boston

<div>Overview:
<div>
Under the direction of the Scheduling Manager, the Scheduler is responsible for providing general information and scheduling trips. The Scheduler assists with the coordination of daily operational activities and provides administrative support to the unit.</div>
Responsibilities:
<ul><li>Provide excellent customer service, answering incoming calls, providing information, and booking rides.</li><li>
Input information into an automated scheduling database to generate daily trip data.</li><li>
Communicate regularly with medical offices and other organizations to coordinate and book trips on behalf of older adults.</li><li>
Analyze and evaluate routes and Driver schedules to ensure accuracy.</li><li>
Responsible for daily notifications of client pick-up schedules.</li><li>
Assist with monitoring driver routes and on-time performance.
</li><li>Report any discrepancies and inefficiencies.</li><li>
Responsible for timely notification of schedule changes to clients.</li><li>
Receive and record accurate daily counts of mileage and other data.</li><li>
Track information on ridership, cancellations, no-shows, etc., and prepare reports, as well as other required documents as needed.</li><li>
Assist with dispatching as needed.</li><li>
Assists with Commission events as needed.</li><li>
Complies with the City of Boston policies and procedures protecting client information and the confidentiality of the information.</li><li>
Flexible schedule, as some nights and weekends are required.</li><li>
Performs related work as required.</li></ul>
Minimum Entrance Qualifications:
<ul><li>Minimum of two (2) years of full-time or equivalent part-time experience in customer service, office environment, or related field. Experience working in programs for older adults is preferred.</li><li>
A High School Diploma or a General Education Degree (GED) is required.</li><li>
Experience in the field of transportation operations preferred.</li><li>
Experience working with scheduling software and operating two-way radio is preferred.</li><li>
Excellent phone etiquette, communication, interpersonal, and organizational skills.</li><li>
Knowledge of Boston&rsquo;s streets and neighborhoods preferred.</li><li>
Familiarity with the accessible transportation program is preferred.</li><li>
Experience and comfortability working with diverse communities, delivering services to a multiracial, multigenerational, multicultural, and multilingual population.</li><li>
Ability to quickly learn new technology, procedures, and guidelines.</li><li>
Ability to work independently and make sound judgments.</li><li>
Ability to work in a collaborative team environment.</li><li>
Ability to relay information effectively.</li><li>
Ability to think critically, prepare reports, and make recommendations based on observations.</li><li>
Comfortability with multitasking and prioritizing tasks without guidance.</li><li>
Professional, adaptable, and friendly attitude.</li><li>
Strong work ethic. Punctual with a strong attendance history.</li><li>
Strong creative and problem-solving skills.</li><li>
Compliance with documented policies and procedures.</li><li>
Ability to exercise good judgment and focus on detail as required by the job.</li><li>
Experience in typical office software systems (Microsoft Office Suite or equivalent) preferred.</li><li>
Bilingual (Spanish, Haitian Creole, CaboVerdean Creole, Vietnamese, Cantonese, or Mandarin) preferred.</li></ul><div></div><div><b><br>
Subject to CORI check</b></div><div><b>
BOSTON RESIDENCY REQUIRED</b></div><div></div><div><b><br>
Terms:</b></div><div>
Union/Salary Plan/Grade: AFSCME/RA-12</div><div>
Hours per week: 35</div></div>

Scheduler

Al Wafa Home Health Care

<p><b>Job Title:</b> Staff Scheduler &ndash; Home Care<br/><b>Department:</b> Operations<br/><b>Location:</b> Al Ain, Abu Dhabi<br/><b>Reports To:</b> Operations Manager / Home Care Manager<br/><b>Job Type:</b> Full-Time</p><p><b>Job Summary:</b></p><p>The Staff Scheduler is responsible for creating and managing schedules for caregivers, nurses, and other home care staff to ensure timely and efficient service delivery. This role requires strong organizational skills, attention to detail, and the ability to manage last-minute changes while maintaining high-quality care standards.</p><p><b>Key Responsibilities:</b></p><ul><li>Develop and maintain daily, weekly, and monthly staff schedules in alignment with patient needs and service contracts.</li><li>Coordinate with case managers and clients to understand service requirements and match staff accordingly.</li><li>Ensure all shifts are appropriately staffed, and manage replacements for absences or emergencies.</li><li>Communicate schedules to staff and follow up to confirm attendance.</li><li>Monitor duty hours and ensure compliance with labor laws and company policies.</li><li>Maintain accurate records of attendance, overtime, and leave.</li><li>Collaborate with HR and Operations to ensure optimal staff coverage.</li><li>Resolve scheduling conflicts quickly and professionally.</li><li>Prepare reports on staffing patterns, shortages, and scheduling issues.</li><li>Assist in onboarding and orientation of new care staff regarding scheduling processes.</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience in a similar role, preferably in the home care or healthcare industry.</li><li>Strong knowledge of scheduling software and MS Office tools (Excel, Word, etc.).</li><li>Excellent organizational and time-management skills.</li><li>Strong communication and interpersonal abilities.</li><li>Ability to work in a fast-paced and dynamic environment.</li><li>Flexibility to work after hours or weekends if urgent scheduling issues arise.</li><li>Diploma or Bachelor&rsquo;s degree in Healthcare Administration, HR, or related field is preferred.</li></ul><p><b>Preferred Skills:</b></p><ul><li>Knowledge of DOH/MOH/HAAD regulations is a plus.</li><li>Experience dealing with patients and families is an advantage.</li><li>Bilingual (Arabic and English) preferred but not mandatory.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,000.00 per month</p><p>Experience:</p><ul><li>Staff Scheduler (Home Care): 1 year (Required)</li></ul><p>Location:</p><ul><li>Al-Ayn (Required)</li></ul>

Staff Scheduler (Home Care)

Kirby Corporation

<div>Overview:
<div>
Facilitate the communication of information between Vessel Operations Management, the Captain/Pilot of the vessel, the Maintenance department representatives, Schedulers, other Sales Department representatives, Customer Dock representatives and third-party providers for services such as shore tankering and spot horsepower. Record events and prepare scheduled reports.
</div>Responsibilities:
<ul><li>Answer incoming phone calls.</li><li>
Attend daily meetings as required.</li><li>
Review traffic for status, accuracy, and report any potential problems to the appropriate department.</li><li>
Assign primary vessel group as required.</li><li>
Confirm trip requirements are met.</li><li>
Assist in the coordination of barge preparation as required (stripping, cleaning, repairs, etc.).</li><li>
Assist in the facilitating any action plans developed to address a problem.</li><li>
Coordinate horsepower requirements with the Scheduler or Scheduling Manager.</li><li>
Coordinate and hire spot horsepower, as directed by the Scheduler, through approved outside vendors (as required).</li><li>
Coordinate and hire shore tankering services, as directed by the Captain/Pilot or Scheduler, through approved outside vendors (as required).</li><li>
Schedule barges as directed.</li><li>
Send vessel orders as directed.</li><li>
Coordinate fleet departures/arrivals.</li><li>
Calculate and update ETAs on barges in Oasis.</li><li>
Call dock representatives to solicit status for barges prior to arriving port.</li><li>
Tender barges upon arrival in port as required.</li><li>
Document all pertinent trip information and complete reports and written turnover plans for shift relief.</li><li>
Coordinate trip requirements including but not limited to</li><li>
Notify the Coast Guard and/or the Dept. of Homeland Security of hazardous cargo, etc.</li><li>
Communicate delays to Sales and customers.</li><li>
Monitor heating orders.</li><li>
Ensure appropriate traffic is correctly entered into Oasis.</li><li>
Act as ship agent (cleaning, fueling) when required.</li><li>
Assess all criteria to determine shore tankermen service.</li><li>
Determine proper resources and facilitate conference calls and action plans for operational concerns including but not limited to EMR resolution, vessel repairs with M&amp;R, crewing deficiencies, etc.</li><li>
All other duties as assigned.</li></ul>
Qualifications:
<ul><li>Follow procedures and verbal/written instructions.</li><li>
Organized, detail-oriented and accurate.</li><li>
Self-motivated and multi-task oriented.</li><li>
Strong written and verbal communication skills.</li><li>
Ability to operate standard office equipment such as a personal computer.</li><li>
Identify and review upcoming requirements (orders).</li></ul><div></div><div><b><br>
Education:</b></div><div>
High school diploma or formal training required; college degree preferred.</div><div></div><div><b><br>
Experience:</b></div><div>
Prefer minimum 1 year logistics or maritime experience.</div></div>

Customer Service Representative

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NURSING STAFF SCHEDULER

Physician / Otolaryngology / Texas / Permanent / Otolaryngologist opening in sunny Amarillo, TX - Flexible scheduling model Job

Physician / Otolaryngology / Texas / Permanent / Otolaryngologist opening in sunny Amarillo, TX - Flexible scheduling model Job

Internal Medicine Physician /SNF - Flexible schedule 3-4 days EASTERN SHORE

Scheduler

Staff Scheduler (Home Care)

Customer Service Representative