medical office secretary

The Christ Hospital Health Network

<div>Acts as medical secretary to medical director and schedules patient care activity in the office and facilitates flow of information between physician, patient, and the referring physician.</div>
 <div>Manages daily patient and physician scheduling using appropriate systems for ordering of labs, diagnostic test orders and scheduling. Provides clerical support to clinical team. Obtains records, films, etc. in preparation of daily schedule. Assignments may be of a confidential manner and require judgment and discretion at all times. 
Answers telephone makes daily patient, physician and other phone calls. Transcribes, distributes and files correspondence and administrative documents. Coordinates meeting plans and travel arrangements for physician. Attend and take minutes for meetings. Opens and sorts mail. Order Supplies as needed. 
Checks out patients, answers questions, schedules follow-up appointments or testing, collect co-pays. 
Verifies referrals and performs pre-certifications as appropriate. Manages and updates to volumes of patient care policies. Assist with training of new schedulers. 
Maintains cash drawer, reconciles balances, prepares deposits by completing deposit slips, may take deposits to the bank, batches fee tickets, checks for their accuracy and completion, completes batch header documentation, and submits batches to CBO daily. 
May act as Super User for Electronic Medical Record. 
All other duties as assigned.</div>
 <div>EDUCATION: High School Diploma or equivalent required, Associates degree or Medical Secretary Certification preferred. 
YEARS OF EXPERIENCE: 2 years medical office experience and 1-year prior scheduling experience required. Administrative or secretarial experience preferred. 
REQUIRED SKILLS AND KNOWLEDGE: copier, fax, telephone system, postage equipment, and computer skills (Microsoft Outlook, Word, and Excel). Excellent organization and communication skills required. Must be able to multi-task and maintain confidentiality.</div>

Scheduler II

Covington Women's Health Specialists

Front office medical secretary needed for a busy OB/GYN office. We are looking for a motivated, reliable, dependable, multi-tasking, team working individual. This is a full-time, clerical position that will require you to complete various secretarial duties. Knowledge of EPIC and OB/GYN is a MUST. MUST have at least two years of medical front office experience. This is not an entry level position.Responsibilities:<ul><li>answers phone promptly and professionally, transferring calls to the appropriate person and is responsible for checking messages and handling in a timely manner.</li><li>Help with calling provider's patients to confirm all appointments prior to scheduled appointment.</li><li>Ensure patient records are in order for the next visit and all demographic information, as well as insurance information, is accurate.</li><li>Follow up on any missed appointments. Documents in computer and calls patient to reschedule missed appointments.</li><li>Checks in patient upon arrival, scans in insurance and picture ID, has patient sign appropriate consent, HIPAA forms, etc., re-verifies demographic information and insurance.</li><li>collect any co-pays or payments due on accounts, cash, credit or debit cards, checks.</li><li>daily balance sheets for end of day reporting</li><li>schedule patients for follow-up appointments and procedures.</li><li>schedule outside appointments; hospital radiology and precertification if needed.</li><li>Verify insurance and eligibility, patient demographics, and update in the computer. If a procedure requires a precert, send requests to appropriate personnel.</li><li>Complete proper documents for patients as needed (work excuses, letters of necessity, etc.)</li><li>Print and fax orders</li><li>Post various charges and payments if needed.</li></ul>Job Type: Full-timePay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Customer service: 2 years (Required)</li><li>Medical terminology: 2 years (Required)</li><li>Computer skills: 2 years (Required)</li></ul>Work Location: In person

Medical Secretary

Nuvance Health

<div>Description 
 
At Nuvance Health, we enjoy the benefits of a two-state system as we cultivate an inclusive culture where everyone feels welcomed, respected and supported. Together, we are a team of 15,000+ strong hearts and open minds. If you share our values of connected, personal, agile and imaginative, we invite you to discover what&rsquo;s possible for you and your career. 
 
When you join our growing, multi-specialty medical practice, you can enjoy the advantages of being a part of a large health system while working in a more intimate setting than a hospital. You can build relationships with patients over time as you take advantage of opportunities for more team building, socialization and work-life balance. 
 
We offer a range of outpatient practices, including primary care, oncology, neurology, gastroenterology, endocrinology, OB/GYN, bariatric, surgical, cardiology and infectious diseases. Join the Nuvance Health medical practice and be part of a collaborative team in an environment of open communication and unwavering compassion. 
 
$2,000 Sign on Bonus (External Hires Only) 
 
Title: Medical Assistant/Secretary - NHMP Primary Care MDVIP, Wilton, CT - 40 hours per week, variable 8-hour shifts between 7:45am - 5:15pm, Monday - Friday. 
 
<ul><li>Looking for a new graduate Medical Assistant and/or experienced Medical Assistant, Certified Nursing Assistant or Emergency Medical Technician.</li></ul>
Summary: Provides clinical and clerical support to assure smooth daily department operations in assigned medical practice or practices. Assures that the patient and examination area is properly prepared. 
Responsibilities: 
 
1. Greets and brings patient back from waiting room to clinical area. Performs all necessary intake activities and documents appropriate information including vital signs, current medications and allergies, verifies EMR reflects current PCP, appropriate referring provider, and preferred pharmacy, etc. 
 
2. Transcribes and updates patient information in the patient record. Transcribes demographic, medication history, social and medical history as reported by the patient from the intake form. 
 
3. Provides clerical and secretarial work associated with patient care. Prepares and organizes patient charts for assigned providers. Completes other paperwork such as disability paperwork and scanning of other pertinent patient information as appropriate. 
 
4. Performs and stays current with EMR Orders Reconciliation process as assigned. 
 
5. Assures the examination area is clean after each patient use and stocked. Performs environmental rounds on a weekly/monthly basis as assigned. 
 
6. Assures the patient is properly prepared for the scheduled visit to maintain timely patient flow. This includes assisting patients into gowns, having clinical paperwork, any needed supplies and educational materials immediately available for the provider use. 
 
7. Conducts in-office testing as directed by the provider. Coordinates testing and outside ancillary services as applicable. Reviews instructions for upcoming procedures and tests as applicable. 
 
8. Collects, prepares and processes specimens as directed by the provider. Completes process by assuring specimen results are logged in the accession book and are reconciled in the patients record. 
 
9. Maintains inventory and ensures proper upkeep, cleaning and testing of medical equipment and supplies. Fills out appropriate logs. 
 
10. Coaches and educates colleagues in office regarding procedures and techniques as new members join the group. 
 
11. Performs pathology and other audits as assigned by supervisor. 
 
12. Demonstrates and maintains practice-based competencies for in-office surgical procedures if applicable. This includes procedure setup, patient prepping with sterile technique, patient recovery and room turnover under RN direction. 
 
13. Interacts with patients and colleagues in accordance with Western Connecticut Medical Group service excellence standards. 
 
14. Fulfills all compliance responsibilities related to the position. 
 
15. Performs other duties as assigned. 
 
Other Information: 
 
Required: High School Diploma or GED. New or experienced graduate of Medical Assistant program, or Nursing Assistant training program, or EMT certification, or 3 years job related experience in a medical office. Basic medical knowledge and terminology. Skilled in obtaining accurate patient vital signs. 
Minimum Experience: One year 
Desired: CPR certification preferred. Bi-lingual preferred. 
 
Salary Range: $20.70 - $34.50 Hourly (Based on years of relative experience) 
 
With strong hearts and open minds, we&rsquo;re pushing past boundaries and challenging the expected, all in the name of possibility. We are neighbors caring for neighbors, working together as partners in health to improve the lives of the people we serve. If you share our passion for the health of our communities, advance your career with Nuvance Health!</div>

Medical Assistant/Secretary - NHMP Primary Care MDVIP, Wilton, CT

Mount Sinai Health System

<div>Description
The Offsite Medical Secretary II provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include telephones, reception, patient scheduling, obtain auth/precertification and maintenance of medical records, as assigned. Prepare stat reports and maintain up to date logs and provide follow up. Work directly with Supervisor and Administration to maintain physician schedule up to date on daily basis. 
Responsibilities
1. Clerical, reception and telephone support for the supervising physician.

2. May schedule appointments for patients.

3. Acquires insurance authorizations for procedures and tests ordered by physician.

4. May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician, subject to review and approval.

5. Maintains logging system as required for tracking test results.

6. Assists in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).

7. Prepares charts, pre-admissions and consent forms as necessary.

8. Retrieves physician correspondence from dictation service.

9. Prepares physicians mail correspondence.

10. Compiles documents for surgical billing packages if appropriate to practice.

11. Helps direct patient flow during practice hours.

12. Discuss payment arrangements with patients prior to office procedures/visits

13. Collect patients copayment/account balance

14. Assist with credentialing

15. Payment posting and record keeping

16. Open and close physicians schedules

17. Assist supervisor/manager with staff schedules and coverage

18. Assist with front desk duties training

19. Performs other duties as assigned 
Qualifications<ul>
<li>High School Diploma/GED.</li>
<li>2-4 years of administrative experience, preferably in a health care/practice environment</li>
<li>(Medical Assistant certificate program completion is required if performing Medical Assistant duties)</li>
</ul>
Collective bargaining unit: SEIU 1199-SLW-Ambulatory
SEIU 1199 Ambulatory Agreement at MS St. Luke's and MS West (Offsites), R41 - Neurology R41 - WST, Mount Sinai West 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $24.9373 - $25.4706 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Offsite Medical Secretary II-MSW-FT Days

<div>Description
The Senior Offsite Medical Secretary provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include a high volume of telephones, reception, check in, registration, scheduling coordination, including OR scheduling and confirmation, authorization/precertification, chart preparation and maintenance, and all other duties as assigned. Prepare stat reports and maintain up to date logs and provide follow up. Work directly with Supervisor and Administration to maintain physician schedule up to date on daily basis. 
Responsibilities
1. Clerical, reception and telephone support for practice. Take detailed clinical phone messages for clinical team.

2. May schedule and coordinate appointments for patients within practice and with outside specialties.

3. Acquires insurance authorizations for procedures and tests ordered by physician.

4. May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician, subject to review and approval.

5. Maintains logging system as required for tracking test results.

6. May be responsible for check in and registration.

7. Assist in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).

8. Prepares patient charts, reviewing for appropriate and needed records.

9. May create pre-admissions and obtain necessary consent forms for scheduling purposes.

10. Retrieves physician correspondence from dictation service and edit where necessary.

11. May schedule surgeries/procedures or work in conjunction with Surgical Coordinator team to verifying times with patients; preparing charts, pre-admissions and consent forms as necessary.

12. Prepares physicians mail correspondence and may retrieve mail from mail room.

13. Helps direct patient flow during practice hours and may room patients.

14. Discuss payment arrangements with patients prior to office procedures/visits, in coordination with the surgery finance authorization team.

15. May order supplies, review stock of supplies, or put away supplies.

16. Collect patients copayment/account balance, as well as needed insurance referrals.

17. May process specimens for in office procedures, completing necessary requisitions with MD approval, and ensuring specimen is sent to appropriate department for review.

18. Assist with credentialing as needed.

19. May compile documents for surgical billing packages (i.e. surgical encounter forms, insurance information, consents, etc..)

20. Maintains, adjusts and confirms patient office schedule.

21. May participate in revenue cycle processes.

22. May perform medical scribe functions.

23. Payment posting and record keeping.

24. May open and close physician schedules, and work to build template or make changes as needed.

25. May perform various screenings and confirmation calls in advance of clinic session.

26. Assist supervisor/manager with staff schedules and coverage.

27. If qualified, may be responsible for Medical Assistant duties, such as performing venipuncture and/or EKGs, accompanying patients to exam/procedure room, assisting patients as needed with walking, transferring and dressing, as well as collecting specimens and point of care testing, preparing for exam, etc. May assist physicians with various procedures, takes vital signs, relays instructions to patients and or families; answers calls and provides pertinent information.

28. Performs other duties as assigned 
Qualifications<ul>
<li>Associates Degree or High School Diploma/GED plus 2 years of related experience. Graduate of a Medical Assistant Program if performing clinical duties. Certified Medical Assistant required if performing Medical Assistant duties</li>
<li>5+ years of administrative experience, preferably in a health care/practice environment</li></ul> 


Collective bargaining unit: SEIU 1199-SLW-Ambulatory 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $29.9438 - $32.0812 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Offsite Senior Medical Secretary-Obstetrics And Gynecology Administration-Mount Sinai West-Full-time day

CoxHealth

<div>Facility:
Hulston Cancer Center: 3850 S National Ave, Springfield, Missouri, United States of America, 65807
Department:
1284 Breast Surgeons SGF
Scheduled Weekly Hours:
30
Hours:
8-3
Work Shift:
Day Shift (United States of America)
CoxHealth is a leading healthcare system serving 25 counties across southwest Missouri and northern Arkansas. The organization includes six hospitals, 5 ERs, and over 80 clinics. CoxHealth has earned the following honors for workplace excellence:<ul><li> 
Named one of Modern Healthcare&rsquo;s Best Places to work five times.</li><li>
Named one of America&rsquo;s Greatest Workplaces, Greatest Workplaces in Healthcare (2025, 2026), Greatest Workplaces for Women (2023, 2024), and Greatest Workplaces for Diversity (2024) by Newsweek and Plant-A Insights Group.</li><li>
Acknowledged by Forbes as one of the Best Employers for New Grads.</li><li>
Healthcare Innovation's Top Companies to Work for in Healthcare (2025).</li></ul> 
Benefits<ul><li>
Medical, Vision, Dental, Retirement with Employer Match and more (20+ hrs/week)</li><li>
For a comprehensive list of benefits, please click here: Benefits | CoxHealth</li></ul>
Job Description:
Proficient in a variety of clerical duties in department including typing, filing, ordering of supplies, charging, use of computer programs, as necessary to maintain departmental operations. Must demonstrate effective communication skills both verbal and written. Makes suggestions, and implements change as necessary to improve the function of the department.Education: Required: High School Diploma or Equivalent OR obtain GED within 2 yrs Experience: Preferred: 1-2 Years Medical Office Experience Skills: Excellent verbal and written communication skills. Able to work independently and collaboratively in teams. Self starter. Knowledge of Word Processing, computers, multi-line phone &amp; other office equipment Types a minimum of 40 wpm Licensure/Certification/Registration: N/A</div>

Medical Secretary - Breast Surgery Clinic

PAM Health

<div><div>If you&rsquo;re looking for a schedule that fits your lifestyle, check out PAM Health.</div><div></div><div> 
Some things that our hospital can offer YOU:</div><ul><li>
Opportunities for growth and advancement</li><li>
Flexible scheduling</li><li>
Employee Bonus Referral Program $$$</li><li>
Supportive leadership</li></ul><div> 
The Unit Secretary is responsible for nursing unit communication. Functions include serving as a receptionist, maintaining patient records, and transcribing and communicating physician orders as well as maintaining order at the nursing station. Performs other related duties as assigned or requested.</div><ul><li> 
Education and Training: High school graduate or equivalent preferred. Certification as a Unit Secretary preferred.
</li><li>Experience: None required. Previous work experience in a medical environment preferred. Experience with office equipment desirable.</li></ul></div>

Hospital Unit Secretary (HUC) PRN Days | Denver LTACH

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