medical office secretary

Mount Sinai Health System

<div><b>Description</b><p>
The Offsite Medical Secretary II provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include telephones, reception, patient scheduling, obtain auth/precertification and maintenance of medical records, as assigned. Prepare stat reports and maintain up to date logs and provide follow up. Work directly with Supervisor and Administration to maintain physician schedule up to date on daily basis.</p><b><br>
Responsibilities</b><p>
1. Clerical, reception and telephone support for the supervising physician.</p>
<p>
2. May schedule appointments for patients.</p>
<p>
3. Acquires insurance authorizations for procedures and tests ordered by physician.</p>
<p>
4. May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician, subject to review and approval.</p>
<p>
5. Maintains logging system as required for tracking test results.</p>
<p>
6. Assists in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).</p>
<p>
7. Prepares charts, pre-admissions and consent forms as necessary.</p>
<p>
8. Retrieves physician correspondence from dictation service.</p>
<p>
9. Prepares physicians mail correspondence.</p>
<p>
10. Compiles documents for surgical billing packages if appropriate to practice.</p>
<p>
11. Helps direct patient flow during practice hours.</p>
<p>
12. Discuss payment arrangements with patients prior to office procedures/visits</p>
<p>
13. Collect patients copayment/account balance</p>
<p>
14. Assist with credentialing</p>
<p>
15. Payment posting and record keeping</p>
<p>
16. Open and close physicians schedules</p>
<p>
17. Assist supervisor/manager with staff schedules and coverage</p>
<p>
18. Assist with front desk duties training</p>
<p>
19. Performs other duties as assigned</p><b><br>
Qualifications</b><ul>
<li>High School Diploma/GED.</li>
<li>2-4 years of administrative experience, preferably in a health care/practice environment</li>
<li>(Medical Assistant certificate program completion is required if performing Medical Assistant duties)</li>
</ul>
<p></p><p>Collective bargaining unit: SEIU 1199-SLW-Ambulatory</p><p></p><p>
SEIU 1199 Ambulatory Agreement at MS St. Luke's and MS West (Offsites), R41 - Neurology R41 - WST, Mount Sinai West</p><b><br>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $24.9373 - $25.4706 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Offsite Medical Secretary II-MSW-FT Days

Modena Allergy + Asthma

<div><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<p>
Modena Health (&quot;MH&quot;) and Modena Allergy &amp; Asthma (&quot;MAA&quot;) are leading and rapidly growing medical practices specializing in allergy, asthma, and immunology care, with clinics across Southern California and Arizona&mdash;and ambitious plans for national expansion. We are physician-led, hospitality-focused, and technology-enabled, committed to transforming allergy care while advancing clinical research and expanding access to cutting-edge medicine.</p>
<p>
Known for our high standard of excellence, we provide compassionate, patient-centered care for both pediatric and adult patients. Our model combines hospitality-driven service with innovative technology solutions that streamline operations, improve clinical outcomes, and enhance the experience for both patients and providers.</p>
<p>
At Modena, we aim to hire great people, treat them well, and help them find meaning and purpose in our mission. Our dedicated team values collaboration, positivity, and growth while striving to improve lives through expert diagnosis, treatment, and research. We are looking for high-energy, kind, and collaborative individuals eager to grow personally and professionally while making a meaningful impact in the lives of others.</p></div><h3 class="jobSectionHeader"><b>
Position Summary</b></h3>
<p>
We are seeking a highly skilled and dedicated Office Administrator/Medical Scribe to join our team. You will play a crucial role in providing support to the Providers in the <b>Alhambra and Hacienda Heights Office</b> in managing medical documentation by summarizing their interactions with their patients. Your main responsibilities will include supporting patient visits through documentation and recording, filling out paperwork, summaries and referral letters after a visit and entering data into medical records. This position requires excellent interpersonal skills, a strong attention to detail, and the ability to multitask in a fast-paced medical environment. Great opportunity for pre-med students looking to gain experience in private medical practice. This role is non-exempt (hourly) and 8am-5pm on <b>Monday, Tuesday, Wednesday, Thursday.</b></p>
<h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3>
<ul><li><b>Patient Interaction &amp; Intake:</b>
<ul><li>Greet and prepare patients for examination, ensuring comfort and collecting relevant health information for visits.</li>
<li>Assist with physical exams and provider instructions.</li>
</ul></li><li><b>Medical Recordkeeping &amp; Compliance:</b>
<ul><li>Maintain accurate and confidential patient records in accordance with HIPAA regulations.</li>
<li>Assist with patient education on treatment plans, prescriptions, and overall health management.</li>
<li>Schedule appointments, handle patient inquiries, and manage insurance documentation.</li>
</ul></li><li><b>EHR &amp; Documentation Support:</b>
<ul><li>Accurately document patient encounters during office visits.</li>
<li>Record patient history, exam findings, diagnoses, treatment plans, and provider instructions in real-time.</li>
<li>Use correct medical terminology, abbreviations, and codes for documentation.</li>
<li>Help manage EHR and ensure all provider notes are completed and signed in a timely manner.</li>
<li>Assist in maintaining efficient, organized workflow in the exam room.</li>
<li>Collaborate with providers and clinical staff to support seamless documentation.</li>
<li>May assist with completing prior authorizations.</li>
</ul></li><li><b>Office Administration Duties:</b>
<ul><li>Welcome patients and visitors, manage check-in/check-out processes, and collect co-pays.</li>
</ul><ul><li>Verify insurance, schedule appointments and follow-ups, and submit prior authorization requests.</li>
</ul><ul><li>Answer phone calls, route messages, and respond to inquiries.</li>
</ul><ul><li>Maintain organized front desk and ensure HIPAA-compliant record-keeping.</li>
</ul><ul><li>Assist in emergency situations by alerting clinical staff appropriately.</li>
</ul></li><li>Additional duties as assigned.</li>
</ul><h3 class="jobSectionHeader"><b>Qualifications &amp; Requirements</b></h3>
<ul><li><b>Education:</b> High school diploma or equivalent.</li>
<li><b>Experience:</b> Minimum of one year of relevant experience.</li>
<li><b>Licensure &amp; Certifications:</b>
<ul><li>Certification or training in medical assisting (CMA, RMA, or similar) preferred.</li>
<li>BLS (Basic Life Support) certification preferred or willingness to obtain.</li>
</ul></li><li><b>Skills &amp; Abilities:</b>
<ul><li>Excellent computer literacy and typing abilities.</li>
<li>Proficient in using EHR systems and medical software.</li>
<li>Completion of a medical terminology course or one year of experience using medical terminology in a clinical setting preferred.</li>
<li>Excellent organizational, communication, and multitasking skills.</li>
<li>Ability to manage time effectively in a fast-paced environment.</li>
<li>Strong attention to detail.</li>
<li>Commitment to maintaining patient confidentiality and adhering to HIPAA regulations.</li>
<li>Punctual and prepared for all shifts and work responsibilities.</li>
</ul></li><li><b>Preferred Qualifications:</b>
<ul><li>Students pursuing careers in healthcare (medicine, nursing, PA, healthcare administration, etc.)</li>
<li>College-level education in health or medical-related fields</li>
<li>Advanced medical terminology knowledge</li>
<li>Fluency in a foreign language (Spanish preferred)</li>
<li>Advanced typing and computer proficiency</li>
<li>Willingness to commit to two or more years of availability</li>
</ul></li></ul><h3 class="jobSectionHeader"><b>Compensation</b></h3>
<p>
The hourly range for this position is $21.50-25.00/hour. The actual compensation for this role will be determined by a variety of factors, including but not limited to the candidate's skills, education, and experience.</p><div><h3 class="jobSectionHeader"><b>
Physical Requirements</b></h3>
<p>
Ability to stand, walk, and move throughout the clinic, if applicable, for extended periods; occasionally lift objects up to 25 lbs., bend, stoop, or reach as needed. Frequent use of hands and fingers for patient care and equipment operation. Must have normal (or corrected) vision and hearing and be able to respond quickly in a fast-paced clinical environment, if applicable.</p>
<h3 class="jobSectionHeader"><b>
What We Offer</b></h3>
<ul><li>Competitive salary and benefits package, including medical, dental &amp; vision insurance, 401(k) retirement plan with employer matching, and professional development opportunities
<ul><li>In addition, we offer paid time Off (PTO), sick time, floating holiday and holiday pay</li>
</ul></li><li>Opportunity to shape the future of a thriving allergy and asthma practice in beautiful San Diego (and across our expanding network)</li>
<li>A supportive, mission-focused culture where your contributions directly impact patient outcomes and team growth</li>
</ul>
<p>If this role excites you, please submit your resume and a cover letter outlining your relevant experience and why you're passionate about joining our team. We look forward to hearing from enthusiastic candidates ready to drive our success!</p>
<p><b>
California Consumer Privacy Act (CCPA) Notice</b><br>
Modena Health (&quot;MH&quot;) and Modena Allergy &amp; Asthma (&quot;MAA&quot;) complies with the California Consumer Privacy Act (&quot;CCPA&quot;). Personal information provided in the job application process will be collected, used, and retained in accordance with applicable privacy laws. Candidates may request additional information regarding the categories of personal information collected and the purposes for which it is used during the hiring process.</p></div></div><p></p>

Office Administrator, Medical Scribe

Manchester Community Schools

<div><p><b>Position: </b>Secretary &ndash; Special Education Department &ndash; 3.75 hours/day and Clerk - Office (Jr/Sr High) - 3.5 hours/day</p><p><b>
Responsibilities - Special Education Secretary:</b></p><ul><li>
Provide administrative support to the Director of Special Education, special education staff, and related service providers.</li><li>
Maintain confidential student records in accordance with FERPA and district policies.</li><li>
Prepare, process, and distribute special education documents, including IEPs, evaluation reports, notices, and correspondence.</li><li>
Coordinate and schedule IEP meetings, evaluations, and other required appointments.</li><li>
Maintain accurate calendars, department schedules, and timelines for compliance deadlines.</li><li>
Serve as a point of contact for parents, staff, and outside agencies regarding special education inquiries.</li><li>
Enter and maintain data in student information systems and special education software platforms.</li><li>
Assist with Medicaid billing, purchase orders, and departmental budgeting as assigned.</li><li>
Prepare reports and maintain records for state and federal compliance monitoring.</li><li>
Order and maintain office supplies and instructional materials for the department.</li><li>
Perform general office duties including filing, copying, answering phones, and mail distribution.</li><li>
Other duties as assigned by administration.</li></ul><p><b>
Responsibilities - Office Clerk:</b></p><ul><li>
Provide clerical support for the daily operations of the school at the Junior-Senior High School.</li><li>
Tracking attendance; contacting parent/guardian as needed.</li><li>
Type and distribute correspondence and/or reports as requested.</li><li>
Provide receptionist services and respond to inquiries from staff, students and the general public.</li><li>
Assist in the student registration process as required.</li><li>
Maintain student information database.</li><li>
Maintain general office and student files ensuring confidentiality of all information and records.</li><li>
Assist with student medical needs per medical plan, 504 plan, IEP, or other documents and district policies.</li><li>
Assist school administration during emergency/medical situations as needed.</li><li>
Assist with orientation of substitute teachers/paraprofessionals as needed.</li><li>
Other duties as assigned by administration.</li></ul><p><b>
Qualifications: </b>(Minimum)</p><ul><li>
High school diploma required.</li><li>
Possesses strong interpersonal skills and a pleasant personable manner.</li><li>
Demonstrates high level of proficiency in computer skills and productivity software (spreadsheets, databases, word processing).</li><li>
Demonstrates knowledge of planning/scheduling.</li><li>
Demonstrates a care and concern for students and parents.</li><li>
Maintains a high level of confidentiality.</li><li>
Maintains a level of personal and professional flexibility.</li><li>
Possesses a high level of organization skills and ability to multitask.</li><li>
Possesses good writing and proofreading skills.</li><li>
Possesses a high level of assertiveness.</li></ul><p><b>
Physical Requirements:</b> The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to communicate with others and clearly understand normal conversations in person and on the telephone. Employee may be required to perform extensive work at a computer display terminal. While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear. Requires regular attendance and/or physical presence at the job</p><p><b>
Days/Hours: </b>Special Education Secretary - 198.5 at 3.75 hours/day (school calendar plus 15 additional days); Office Clerk - generally follows the school calendar at 3.5 hours/day plus an additional 5 days</p><p><b>
RATES OF PAY: </b>Two (2) separate pay classifications: Secretary and Paraprofessional/Clerk - follows ESP Contract Wage Scale</p></div>

Special Education Secretary/Office Clerk

Oklahoma Heart Hospital

<div>Overview:
<h3 class="jobSectionHeader"><b>Join Our Team at Oklahoma Heart Hospital (OHH)</b></h3><div><b>
ONE TEAM. ALL HEART.</b> At OHH, we believe that patient care is truly at the heart of everything we do. Our dedicated team members are involved in every step of our patients&rsquo; journeys, bringing hope, compassion, and healing to both patients and their families. Together with our physicians and caregivers, we&rsquo;re shaping the future of heart care in Oklahoma by serving the state and leading the nation.</div><h3 class="jobSectionHeader"><b>
Why You'll Love Working Here:</b></h3><ul><li><b>
Comprehensive Benefits:</b><ul><li>
Medical, Dental, and Vision coverage</li><li>
401(k) plan with employer match</li><li>
Long-term and short-term disability</li><li>
Employee Assistance Programs (EAP)</li><li>
Paid Time Off (PTO)</li><li>
Extended Medical Benefits (EMB)</li><li>
Opportunities for continuing education and professional growth</li></ul></li></ul><div><i>
Please note that benefits may vary by position, and some roles (like PRN, Flex, Float, etc.) may have exclusions. For eligible positions, benefits start on your first day!</i></div><div></div><div><br>
We can&rsquo;t wait for you to join our heart-centered team!</div>
Responsibilities:
<div>
The <b>Medical Assistant (MA)</b> provides high-quality patient care and clinical support in an Oklahoma Heart Hospital outpatient clinic setting. Under the direct supervision of the Clinic Nurse Director, Clinic Director, or Physician, the Medical Assistant assists with daily clinic operations while upholding the mission, vision, and values of <b>Oklahoma Heart Hospital</b>. This role supports efficient patient flow, accurate clinical documentation, and a positive patient experience.</div><div></div><div><br>
This position is classified as a <b>safety-sensitive position</b>, meaning Oklahoma Heart Hospital reasonably believes the duties of this role may directly impact the safety and health of the employee, patients, and others.</div><div></div><h2 class="jobSectionHeader"><b><br>
Essential Duties &amp; Responsibilities</b></h2><ul><li><div>
Assist physicians and providers in both in-office and off-site Oklahoma Heart Hospital clinic locations while following all OHH policies, procedures, and regulatory requirements</div></li><li><div>
Manage patient flow by rooming patients, obtaining medical histories, and measuring and recording vital signs</div></li><li>
Answer telephones, and direct calls to appropriate staff</li><li><div>
Prepare patients for examinations, procedures, and diagnostic testing in a cardiovascular-focused outpatient clinic environment</div></li><li><div>
Prepare, clean, stock, and maintain examination and treatment rooms in accordance with infection control and safety standards</div></li><li><div>
Prepare, maintain, and sterilize medical supplies, instruments, and equipment</div></li><li><div>
Administer vaccines, apply dressings, and assist with minor clinical procedures including wound care, suture removal, and staple removal as directed</div></li><li><div>
Triage patient telephone calls and communicate clinical concerns to nursing staff or physicians appropriately</div></li><li><div>
Process prescription refill requests and communicate medication information with pharmacies</div></li><li><div>
Review patient charts and electronic medical records (EMR) for accuracy and completeness prior to scheduled clinic visits</div></li><li><div>
Schedule patient appointments and coordinate referrals, diagnostic tests, and hospital admissions within the Oklahoma Heart Hospital system</div></li><li><div>
Order, stock, and maintain clinical and office supplies and equipment</div></li><li><div>
Assist patients with mobility or ambulatory needs while maintaining patient safety and dignity</div></li><li><div>
Educate patients on treatment plans, medications, diet, and physician instructions to support continuity of care</div></li><li><div>
Document all patient interactions, treatments, and communications accurately and thoroughly in the medical record</div></li></ul>
Qualifications:
<div><b>
Education</b>: High school diploma or equivalent required.</div><div></div><div><b><br>
Licensure/Certification</b>: BLS certification required within sixty (60) months of hire.</div><div><br>
</div><div><b>Experience</b>: Six (6) months to one (1) year of continuous experience in a clinic setting preferred.</div><div></div><div><i><br>
As part of our team, you are empowered to work collaboratively with our physicians and other caregivers, and play an integral role in setting the standard for excellence in patient care. </i><i>Every team member at OHH plays an integral role in our patients&rsquo; experience. They are the reason OHH continues to serve the state and lead the nation. Be part of the future of cardiac care.</i></div></div>

MA, Medical Assistant/Secretary - Dr. Silva

180 Water

<p><b>Overview</b><br/>We are seeking a proactive and organized Office Secretary to join our dynamic team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, strong communication abilities, and a positive attitude. As an Office Secretary, you will be the first point of contact for visitors and clients, managing multiple responsibilities with efficiency and professionalism.</p><p><b>Duties</b></p><ul><li>Greet visitors and clients at the front desk with a friendly and professional demeanor, ensuring a welcoming environment</li><li>Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools to prepare reports, correspondence, and schedules</li><li>Maintain calendar management for appointments, meetings, and events to optimize office productivity</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking</li><li>Perform general clerical duties such as photocopying, faxing, mailing, and inventory management of office supplies</li><li>Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of satisfaction</li><li>Assist with office management tasks including organizing files, managing office equipment, and coordinating maintenance requests</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Familiarity with QuickBooks or other bookkeeping software for basic financial tasks</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills combined with attention to detail for proofreading and data entry tasks</li><li>Knowledge of medical or dental receptionist procedures is a plus but not required</li><li>Exceptional time management skills to prioritize tasks efficiently in a busy environment</li><li>Personal assistant or medical receptionist experience is advantageous for supporting various administrative functions</li></ul><p>Join us as an Office Secretary and be part of a vibrant team dedicated to delivering outstanding service while supporting the seamless operation of our office. Your energy, organization skills, and commitment will make a meaningful difference every day!</p><p>Pay: $18.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Office Secretary

Medellin Auto Services

<p>We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents and maintaining databases. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p><b>Key </b>Responsibilities</p><ul><li>Greet and welcome visitors in a courteous and professional manner.</li><li>Answer and direct phone calls.</li><li>Manage the calendar including scheduling appointments for customer to drop off and pick up their cars in accordance to the team.</li><li>Prepare and distribute correspondence, memos, letters, and reports.</li><li>Handle incoming and outgoing mail and packages.</li><li>Maintain a clean and organized office space.</li><li>Perform general clerical duties, such as filing, photocopying, and data entry.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Maintain daily updated records.</li><li>Maintain and create database (soft and hard copies).</li></ul><p><b>Requirements (Qualifications/Experience/Competencies)</b></p><ul><li>Graduate in any discipline.</li><li>Proven experience as a secretary, administrative assistant, or secretary of minimum 1 year.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time management skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Ability to prioritize tasks and work efficiently under pressure.</li><li>Professional demeanor and appearance.</li></ul><p>Job Type: Full-time</p><p>Experience:</p><ul><li>receptionist/secretary: 2 years (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul><p>Work Location: In person</p>

Secretary cum Receptionist

National Institute of Blood Diseases & Bone Marrow Transplantation Lahore

<p><b>Job Summary:</b></p><p>We are seeking a competent and highly organized Executive Secretary to provide administrative and coordination support. The ideal candidate should have strong familiarity with medical terminologies, clinical documentation, and hospital administrative processes, and must be comfortable working closely with clinical consultants and medical leadership.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide executive-level secretarial support to the management and medical leadership.</li><li>Maintain and manage confidential medical and administrative records, reports, and correspondence.</li><li>Prepare official letters, clinical reports, presentations, and departmental documentation.</li><li>Coordinate meetings of medical boards, clinical committees, and consultant meetings, including preparation of agendas and minutes.</li><li>Liaise effectively with clinical consultants, department heads, and hospital management to ensure smooth communication.</li><li>Assist in preparing documentation related to clinical governance, hospital accreditation, and regulatory compliance.</li><li>Maintain proper documentation control for departmental policies, clinical guidelines, and meeting records.</li><li>Manage scheduling and coordination for consultants and departmental meetings.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Management, or a related field.</li><li>3&ndash;5 years of experience as an Executive Secretary or Administrative Officer, preferably in a hospital or healthcare setting.</li><li>Sound knowledge of medical terminologies, diseases, and clinical documentation.</li><li>Experience working closely with clinical consultants, medical boards, or hospital medical committees will be preferred.</li><li>Strong communication, coordination, and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and report preparation.</li><li>Ability to handle sensitive and confidential information with professionalism.</li></ul><p>Job Types: Full-time, Contract<br/>Contract length: 12 months</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>relevant: 5 years (Required)</li></ul><p>Willingness to travel:</p><ul><li>25% (Preferred)</li></ul><p>Work Location: In person</p>

Executive Secretary

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