medical records coordinator

Baldwin Medical Group

<div>Job Summary
 
 
The Ambulatory Medical Records (AMR) Coordinator supports the successful implementation, training, and optimization of the electronic health record (EHR) system across ambulatory settings. This role is responsible for onboarding new providers and staff, delivering EHR training, monitoring system utilization, and supporting clinical documentation compliance. The AMR Coordinator works collaboratively with clinic leadership, clinical staff, corporate AMR teams, and IT to ensure efficient workflows, adherence to best practices, and continuous improvement in EHR adoption and performance.
 
 
Essential Functions
<ul><li>Coordinates onboarding and EHR readiness for new providers and clinical staff, including system training, go-live support, and documentation expectations.</li>
<li>Delivers training on AMR workflows, tools, and policies to support standardization across clinics and ensure compliance with organizational guidelines.</li>
<li>Monitors EHR utilization and documentation quality, including encounter closure rates, care summary completion, and adherence to established workflows.</li>
<li>Partners with clinic leadership and corporate AMR teams to identify performance gaps, provide coaching, and develop corrective action plans to improve adoption and outcomes.</li>
<li>Tracks clinic performance on key metrics related to Meaningful Use, quality programs, and regulatory reporting, offering support to meet compliance goals.</li>
<li>Supports provider and clinic setup in AMR systems, including credentialing coordination, permissions, interfaces, and system access.</li>
<li>Maintains and updates AMR-related training content, quick reference guides, and internal documentation to reflect current best practices.</li>
<li>Facilitates workflow optimization by analyzing user feedback, identifying inefficiencies, and collaborating on improvements with stakeholders.</li>
<li>Compiles and shares AMR utilization reports, change requests, and tracking tools with local, regional, and corporate stakeholders.</li>
<li>Performs other duties as assigned.</li>
<li>Maintains regular and reliable attendance.</li>
<li>Complies with all policies and standards.</li>
</ul>Qualifications
<ul><li>Associate Degree in a healthcare, clinical, or IT-related field required</li>
<li>2-4 years of experience in a physician office or ambulatory care setting preferred</li>
<li>1-2 years of experience in clinical training, informatics, or EHR optimization preferred</li>
<li>Experience with Athena Clinicals or other EHR platforms preferred</li>
</ul>Knowledge, Skills and Abilities
<ul><li>Proficiency in electronic medical record (EMR) systems, clinical workflows, and regulatory documentation requirements.</li>
<li>Strong presentation and training facilitation skills for diverse clinical audiences.</li>
<li>Ability to analyze documentation metrics and translate data into actionable improvement plans.</li>
<li>Excellent organizational skills with the ability to manage multiple tasks in a fast-paced environment.</li>
<li>Strong written and verbal communication skills, with the ability to engage and influence providers, staff, and leadership.</li>
<li>Attention to detail and a commitment to maintaining data integrity and system accuracy.</li>
<li>Collaborative mindset and ability to work across departments and with external stakeholders.</li></ul></div>

Ambulatory Med Rec Coord

Families First Family Medical Practice

Position SummaryThe Billing Coordinator is responsible for managing medical records requests from insurance companies and supporting the overall billing workflow. This role focuses heavily on preparing and sending medical documentation needed for claims, audits, and insurance reviews. The ideal candidate has strong attention to detail, understands insurance request processes, and can communicate effectively with payers and internal staff to ensure timely and compliant documentation handling.Key ResponsibilitiesMedical Records &amp; Documentation<ul><li>Prepare, organize, and send medical records to insurance companies for claim reviews, audits, and appeals.</li><li>Ensure all documentation meets HIPAA standards and complies with privacy and release regulations.</li><li>Maintain accurate logs for all records sent, including dates, request details, and confirmations of receipt.</li><li>Follow up on pending documentation requests to prevent delays in claims processing.</li></ul>Insurance Request Management<ul><li>Review, interpret, and respond to insurance correspondence, including requests for additional documentation, clarification of services, or medical necessity.</li><li>Understand insurance terminology, common documentation requirements, and payer-specific guidelines.</li><li>Communicate with insurance representatives to resolve issues that impact claims or reimbursement.</li></ul>Billing Workflow Support<ul><li>Assist billing team members by providing requested documentation and supporting information needed for claims submission or appeals.</li><li>Help investigate delays or denials related to missing or incomplete medical records.</li><li>Maintain organized digital and physical files for easy retrieval during audits or billing reviews.</li><li>Support special billing department projects as assigned.</li></ul>QualificationsRequired:<ul><li>Excellent attention to detail and organizational skills.</li><li>Strong written and verbal communication abilities.</li><li>Understanding of HIPAA and medical record confidentiality standards.</li></ul>Preferred:<ul><li>Experience handling medical records for insurance audits or claims reviews.</li><li>Familiarity with CPT, ICD‑10, and HCPCS codes (not required but beneficial).</li><li>Background in a clinic, hospital, or specialty practice setting.</li></ul>Work Environment<ul><li>Full-time role in a fast-paced billing or administrative department.</li><li>Responsibilities involve handling confidential patient health information.</li><li>Deadline-driven environment requiring accuracy and consistency.</li></ul>Job Type: Full-timePay: $17.00 - $22.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Medical Billing Coordinator

J&J Solutions

We are seeking a detail-oriented and highly organized Medical Billing &amp; Operations Coordinator to manage medical billing processes, insurance claims, and daily operational workflows. The ideal candidate will ensure accurate billing, efficient revenue cycle management, and smooth coordination between patients, providers, and insurance companies.This role requires strong analytical skills, attention to detail, and the ability to manage multiple tasks while maintaining compliance with healthcare regulations.Key ResponsibilitiesMedical Billing &amp; Claims Management<ul><li>Process and submit medical claims to insurance providers accurately and in a timely manner</li><li>Verify patient insurance eligibility and benefits</li><li>Manage claim follow-ups, denials, and appeals</li><li>Post payments and reconcile billing discrepancies</li><li>Maintain accurate patient billing records</li></ul>Revenue Cycle &amp; Financial Operations<ul><li>Monitor accounts receivable and outstanding balances</li><li>Prepare billing reports and financial summaries</li><li>Coordinate payment collections and billing inquiries</li><li>Improve billing processes to enhance revenue cycle efficiency</li></ul>Operational Coordination<ul><li>Support daily administrative and operational workflows</li><li>Coordinate with healthcare providers, staff, and external vendors</li><li>Maintain documentation and operational records</li><li>Identify process improvements and streamline workflows</li></ul>Patient &amp; Client Communication<ul><li>Respond to patient billing inquiries professionally</li><li>Explain billing statements and payment procedures</li><li>Handle inbound and outbound calls using QO calling software</li><li>Ensure a high level of customer service and confidentiality</li></ul>Tools &amp; Systems<ul><li>Zoho (CRM and operational workflows)</li><li>Smartsheets (tracking, reporting, and process management)</li><li>QUO calling software for communication</li></ul>Qualifications<ul><li>Proven experience in medical billing, healthcare operations, or revenue cycle management</li><li>Knowledge of medical billing procedures and insurance processes</li><li>Experience using Zoho, Smartsheets, or similar tools (preferred)</li><li>Strong attention to detail and problem-solving skills</li><li>Excellent communication and organizational abilities</li><li>Proficiency in spreadsheets and digital tools</li></ul>Job Types: Full-time, Contract Contract length: 12 monthsPay: Rs130,000.00 - Rs170,000.00 per monthWork Location: In person

Medical Billing & Operations Coordinator

Mirage Post Acute

<div>General Purpose
The primary purpose of your job position is to maintain resident medical records and health information systems in accordance with current federal and state guidelines as well as in accordance with our facility&rsquo;s established privacy policies and procedures.
Essential Duties
Administrative Functions<ul><li>Receive and follow work schedule/instructions from your supervisor and as outlined in our established policies and procedures.</li><li>Assist in organizing, planning and directing the medical records department in accordance with established policies and procedures.</li><li>Assist the Medical Records/Health Information Consultant as required.</li><li>Maintain minutes of meetings. File as necessary.</li><li>Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility, to assure that medical records can be properly maintained.</li><li>Assist in recording all incidents/accidents. File in accordance with established policies and procedures.</li><li>Retrieve resident records (manually/electronically). Deliver as necessary.</li><li>Files information such as nurses&rsquo; notes, resident assessments, progress notes, laboratory reports, x-ray results, correspondence, etc., into resident charts.</li><li>Collect, assemble, check and file resident charts as required.</li><li>Assist MDS Coordinator in scheduling assessments in accordance with current facility and OBRA guidelines.</li><li>Ensure incomplete records/charts are returned to appropriate departments or personnel for correction.</li><li>Assist in developing procedures to ensure resident records are properly completed, assembled, coded, signed, indexed, etc., before filing.</li><li>Establish a procedure to ensure resident charts/records do not leave the medical records room except as authorized in our policies and procedures.</li><li>Maintain a record of authorized information released from charts/records, i.e., type information, name of recipient, date, department, etc.</li><li>Abstract information from records as authorized/required for insurance companies, Medicare, Medicaid, VA, etc. in accordance with current Privacy Rules.</li><li>Index medical records as directed by the medical records/health information consultant.</li><li>Maintain various registries as directed including register for admission and discharge of residents.</li><li>Transcribe and type reports for physicians as necessary.</li><li>Collect charts, assemble them in proper order, and inspect them for completion.</li><li>Pick up and deliver resident medical records from wards, nurses&rsquo; stations, and other designated areas as necessary.</li><li>Batch resident information into the computer and retrieve resident demographic information as appropriate or as instructed.</li><li>Answer telephone inquiries concerning medical records functions. Prepare written correspondence as necessary.</li><li>Retrieve medical records when requested by authorized personnel (i.e., physicians, nurses, government agencies and personnel, etc.)</li><li>Assure that medical records taken from the department are signed out and signed in upon return to the department.</li><li>File active and inactive records in accordance with established policies.</li><li>Index medical records as directed.</li><li>Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.</li><li>Agree not to disclose resident&rsquo;s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.</li><li>Report any known or suspected unauthorized attempt to access facility&rsquo;s information system.</li><li>Assume the administrative authority, responsibility, and accountability of performing the assigned duties of this position.</li></ul>
Committee Functions<ul><li>Perform secretarial duties for committees of the facility as directed.</li><li>Collect and assemble/compile records for committee review, as requested, and prepare reports for staff/other committees as directed.</li></ul>
Personnel Functions<ul><li>Report known or suspected incidents of fraud to the Administrator.</li><li>Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines.</li></ul>
Staff Development<ul><li>Attend and participate in mandatory facility in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).</li><li>Attend and participate in workshops, seminars, etc., as approved.</li></ul>
Safety and Sanitation<ul><li>Report all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediately.</li></ul>
Equipment and Supply Functions<ul><li>Report equipment malfunctions or breakdowns to your supervisor as soon as possible.</li><li>Ensure supplies have been replenished in work areas as necessary.</li><li>Assure that work/assignment areas are clean and records, files, etc., are properly stored before leaving such areas on breaks, end of workday, etc.</li></ul>
Budget and Planning Functions<ul><li>Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.</li></ul>
Other duties as assigned.
Supervisory Requirements
You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
Qualification
Education and/or Experience
Must possess, as a minimum, a high school diploma or GED. Must be able to type a minimum of 45 words per minute and use dictation equipment. A working knowledge of medical terminology, anatomy and physiology, legal aspects of health information, coding, indexing, etc., preferred but not required. On-the-job training provided in medical record and health information system procedures. Must be knowledgeable of medical terminology. Be knowledgeable in computers, data retrieval, input and output functions, etc.
Language Skills
Must be able to read, write, speak, and understand the English language. Ability to read technical procedures.
Mathematical Skills
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Reasoning Ability
Must possess the ability to make independent decisions when circumstances warrant such action. Must possess the ability to deal tactfully with personnel, residents, visitors and the general public. Must possess the ability to work harmoniously with other personnel. Must possess the ability to minimize waste of supplies, misuse of equipment, etc. Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices. Be able to follow written and oral instructions. Must not pose a direct threat to the health or safety of other individuals in the workplace.
Physical Demands
Must be able to move intermittently throughout the workday. Must be able to speak and write the English language in an understandable manner. Must be able to cope with the mental and emotional stress of the position. Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met. Must function independently, have personal integrity, have flexibility, and the ability to work effectively with other personnel. Must meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination. Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet. May be necessary to assist in the evacuation of residents during emergency situations.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works in office areas as well as throughout the facility. Moves intermittently during working hours. Is subject to frequent interruptions. Works beyond normal working hours, weekends and holidays and on other shifts/positions as necessary. Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.). Attends and participates in continuing educational programs. Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants. Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. Communicates with nursing personnel, and other department personnel. Is subject to hostile and emotionally upset residents, family members, personnel, visitors, etc. Is involved with residents, family members, personnel, visitors, government agencies and personnel, etc., under all conditions and circumstances. May be subject to the handling of and exposure to hazardous chemicals.
Additional Information
Note: Nothing in this job specification restricts management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons.
The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.</div>

Medical Records Assistant-Full Time

Softview Infotech

Position: Medical Records OfficerExperience: 2+ YearsLocation: MaduraiJob Summary:We are seeking a detail-oriented and organized Medical Records Officerto manage, maintain, and safeguard patient medical records in our multi-speciality hospital. The ideal candidate will ensure accuracy, confidentiality, and systematic record handling while supporting smooth hospital operations and compliance standards.Key Responsibilities:<ul><li>Maintain and organize inpatient and outpatient medical records accurately</li><li>Ensure proper documentation of patient files, reports, discharge summaries, and consent forms</li><li>Retrieve and provide medical records as requested by authorized personnel</li><li>Maintain confidentiality and comply with hospital policies and legal regulations</li><li>Coordinate with doctors, nursing staff, and billing department for record completion</li><li>Digitize records and update Hospital Management System (HMS) regularly</li><li>Prepare reports related to patient records and documentation audits</li><li>Archive and store records systematically for easy retrieval</li><li>Ensure compliance with NABH and other healthcare regulatory standards</li></ul>Required Skills &amp; Competencies:<ul><li>Strong attention to detail and documentation skills</li><li>Knowledge of medical terminology and hospital documentation processes</li><li>Familiarity with Hospital Management Systems (HMS)</li><li>Basic computer proficiency (MS Office, Excel, data entry)</li><li>Good communication and coordination skills</li><li>Ability to handle confidential information responsibly</li></ul>Qualification:<ul><li>Any Graduate (Healthcare Administration preferred)</li><li>Diploma / Certification in Medical Records Management (added advantage)</li></ul>Why Join Us?<ul><li>Work in a reputed multi-speciality hospital</li><li>Professional growth in healthcare administration</li><li>Supportive and collaborative work environment</li><li>Competitive salary and benefits</li></ul>Job Types: Full-time, PermanentPay: ₹216,000.00 - ₹240,000.00 per yearBenefits:<ul><li>Provident Fund</li></ul>Application Question(s):<ul><li>Mention the notice period in days. </li></ul>Experience:<ul><li>Medical records: 2 years (Required)</li></ul>Work Location: In person

Medical Records Officer

Alcanza Clinical Research

<div><h3 class="jobSectionHeader">Description</h3><div> 
Alcanza is a growing multi-site, multi-phase clinical research company with a network of locations in AL, AZ, FL, GA, IL, MA, MI, MO, NV, SC, TX, VA, and Puerto Rico. We have established a strong presence across Phase I-IV studies and several therapeutic areas including vaccine, neurology, dermatology, psychiatry, and general medicine. Join us as we continue to grow.
 
 
The Data Entry Coordinator works to ensure the execution of assigned studies in compliance with GCP, ICH, HIPAA, FDA Regulations, and SOPs.</div><h3 class="jobSectionHeader"> 
Key Responsibilities</h3><div> 

Essential Job Duties:
 
 
In collaboration with other members of the clinical research site teamwork to ensure the entry of clinical visit data in EDC and other clinical data software/systems. Responsibilities may include but are not limited to:</div><ul>
<li>Managing data entry into computer systems for clinical trials, including entering patient data into eDC and other software</li>
<li>Reviewing patient charts and other medical records to ensure data is entered in a timely manner in accordance with eCRF guidelines and protocol requirements</li>
<li>Reporting any irregularities or problems with a study to the appropriate parties</li>
<li>Supporting other clinical research-related activities</li>
<li>Ensuring compliance with SOPs, regulations, ICF documentation, and GCP/GDP guidelines</li>
<li>Maintaining confidentiality of patients, customers, and company information, and performing other related activities as assigned.</li></ul> 
<h3 class="jobSectionHeader">
Skills, Knowledge and Expertise</h3><div> 

Minimum Qualifications: High School diploma or equivalent and a minimum of 1 year of clinical data entry experience, or an equivalent combination of education and experience. 
 
Required Skills:
</div><ul><li>Proficiency with computer applications such as Microsoft applications, email, and web applications, and the ability to type proficiently (40+ wpm);</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Well-developed written and verbal communication skills.</li>
<li>Well-developed interpersonal and listening skills and the ability to work well independently as well as with co-workers, subjects, managers and external customers.</li>
<li>Ability to effectively handle multiple tasks, and adapt to changes in workloads and priorities.</li>
<li>Must be professional, respectful of others, self-motivated, and have a strong work ethic.</li>
<li>Must possess a high degree of integrity and dependability.</li>
<li>Ability to handle highly sensitive information in a confidential and professional manner, and in compliance with HIPAA guidelines.</li></ul> 
<h3 class="jobSectionHeader">
Benefits</h3> 
<ul>
<li>
Full-time employees regularly scheduled to work at least 30 hours per week are benefits-eligible, with coverage starting on the first day of the month following date of hire.</li>
<li>Medical, dental, vision, life insurance, short and long-term disability insurance, health savings accounts, supplemental insurances, and a 401k plan with a safe harbor match are offered.</li></ul> 
<h3 class="jobSectionHeader">
About Alcanza Clinical Research</h3><div>
Alcanza Clinical Research (&ldquo;Alcanza&rdquo;) is a national, collaborative network of clinical research sites, founded on the mission to accelerate the development of new therapies by reducing barriers to clinical research participation for all.
 
 
We conduct research on dozens of conditions in several therapeutic areas including psychiatry, neurology, dermatology, and infectious disease. Our work is important to the patients who participate, the scientists who develop these new therapies, and the entire medical community. Because all approved medications require clinical trials, the impact of your work is exponential, reaching many thousands of future patients and improving their quality of life.
 
 
Alcanza is a culturally competent organization. We treat each other with dignity, creating an environment where all individuals feel welcome, heard, and respected for their unique perspectives and aspirations. We put considerable effort into finding exceptional employees who mirror the values most important to us: Inclusive, Impactful, Compassionate, and Determined.
 
 
Alcanza Clinical Research is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, marital status, veteran status, disability, sexual orientation, gender identity or expression, genetic information, or any other category protected by law. We recognize that diversity and inclusion is a driving force in the success of our company.</div></div>

Healthcare Data Entry Coordinator

Mestemaker, Straub & Zumwalt

Personal Injury firm in the Greenway Plaza area looking for a Medical Records Clerk/Legal Assistant.This role focuses on managing a high volume of medical records requests and retrieval that requires exceptional organization and meticulous attention to detail. This role supports departmental needs by requesting, tracking, and obtaining medical and billing records from hospitals and healthcare providers.Experience in medical records retrieval/management is not required but highly desirable. Pay commensurate with experience.Responsibilities<ul><li>Draft and send medical record request correspondence.</li><li>Retrieving medical and billings records in admissible form.</li><li>Conduct follow-ups with provider offices via phone, email, and online portals.</li><li>Maintain tracking logs and ensure all requests are completed on time.</li><li>Send out authorizations, HIPAA&rsquo;s and make sure to follow up.</li><li>Track requests, follow up consistently, and escalate delayed requests appropriately.</li><li>Scan and save all medical records and billing received via US mail, email, and fax.</li><li>Obtain final bills, itemized statements, and supporting documentation needed for litigation.</li><li>Maintain confidentiality and professionalism with sensitive client medical information.</li></ul>Qualifications<ul><li>Must have great time-management skills and organizational skills.</li><li>Highly organized with ability to juggle multiple deadlines in a fast-paced environment.</li><li>1-3 years of Personal Injury experience required.</li><li>Strong oral and written communication skills.</li><li>Experienced with research, making accurate requests, consistent with all modes of communication to providers and the team.</li><li>Experience requesting medical records from various medical providers.</li><li>Must be detail oriented, able to multi-task, with strong analytical skills.</li><li>Strong communication skills combined with professional phone etiquette for interacting with clients and team members.</li><li>This role is ideal for someone who is organized, consistent, detail-driven, and comfortable working with high volumes of documents while maintaining strict confidentiality.</li></ul>Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you able to reliably and consistently work a full-time, 40-hour workweek?</li><li>Are you bilingual? If so, what languages?</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Personal injury law: 1 year (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77027 (Required)</li></ul>Work Location: In person

Medical Records Clerk/Legal Assistant

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