medical records retrieval specialist

Datavant

<div><div><p>Datavant is the data collaboration platform trusted for healthcare. Guided by our mission to make the world's health data secure, accessible and actionable, we provide critical data solutions for organizations across the healthcare ecosystem - including providers, health plans, researchers, and life sciences companies. From fulfilling a single patient's request for their medical records to powering the AI revolution in healthcare, Datavanters are building the future of how data is connected and used to improve health.<br>
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By joining Datavant today, you're stepping onto a driven and highly collaborative team that is passionate about creating transformative change in healthcare.</p></div><br>
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We are hiring responsible, trustworthy individuals to join the Datavant team for a specialized, part-time role as a Chart Retrieval Specialist. This role involves visiting various provider offices to retrieve medical records, utilizing excellent customer service skills and strong self-troubleshooting abilities to efficiently retrieve multiple records. The position also requires individuals to work independently, ensuring tasks are completed accurately and on time while maintaining a high level of professionalism.</p><br>
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<p><b>
Key Job Details:</b></p>
<ul>
<li><b>YOU COULD DRIVE UP TO 100 MILES DAILY</b></li>
<li><b>HYBRID (home office and field)</b></li>
<li><b>ADDITIONAL COMP: mileage reimbursement &amp; per chart incentive</b></li>
<li><b>Weekly hours vary (average 20 - 28 hr weekly)</b></li>
<li><b>Cross training opportunities</b></li>
<li><b>Requires availability Monday-Friday 8:00am - 5:00p in your time zone</b></li>
</ul>
<p><b>You will:</b></p>
<ul>
<li>Visit various provider offices to scan or upload the assigned medical record charts, utilizing various EMR systems and using your Datavant provided laptop and equipment</li>
<li>Work an average of 20-28 hours per week, with a fluctuating schedule that provides potential opportunities to increase hours during busier months</li>
<li>Professionally engage with healthcare providers while retrieving the required medical records, maintaining consistent communication with your remote team, providing daily updates regarding progress, challenges, and completed tasks.</li>
<li>Access and manage your weekly schedule through Datavant systems, ensuring all appointments are confirmed and tracked and arriving at pre-scheduled appointments prepared and on time</li>
<li>Use designated platform to confirm the correct charts for retrieval, accurately mark them as retrieved upon completion, and troubleshooting any technical issues as they arise
</li><li>Work independently to meet department goals for chart retrieval accuracy and efficiency</li>
<li>Complete end-of-day activities in designated company systems including daily logging of work hours into time management system and daily logging of mileage and reimbursements into expense reporting system</li>
<li>Adhere to the Company's Code of Conduct and policies and maintain HIPAA compliance</li>
<li>Cross-train in multiple departments to provide support and supplement additional hours as needed</li>
<li>If desired, travel opportunities may be available with assignments in different geographic areas as needed</li>
<li>Assist with additional work duties or responsibilities as evident or required</li>
</ul>
<p><b>What you will bring to the table:</b></p>
<ul>
<li>High School Diploma or equivalent required</li>
<li>Availability between 8am-5pm at least three consecutive days per week required</li>
<li>Must have a reliable, insured personal vehicle. Must have the ability to drive and have a valid driver's license in good standing</li>
<li>Must have reliable internet service and a phone with ability to communicate with remote supervisors</li>
<li>Basic computer skills &ndash; ability to scan documents, save files, rename files, create folders, and upload to secure servers</li>
<li>Proven track record of punctuality, reliability, quality work, and ability to follow directions</li>
<li>Ability to work independently with minimal supervision</li>
<li>Ability to troubleshoot and/or overcome technical issues as they arise</li>
<li>Highly dependable - arriving to appointments on time and maintaining clear communication with supervisor and Regional Team</li>
<li>Business casual attire and a high level of professionalism required at all times</li>
<li>Access to a high-speed internet connection</li>
<li>Positive attitude and the desire to learn through training (full five-day training program begins upon hire)</li>
<li>Ability to roll and lift a 45lb equipment case for medical chart retrievals or maneuver a 25lb soft case.
</li></ul><p><b>Additional Details:</b></p>
<ul>
<li>This is a part-time role with varied hours. Some weeks may be busier than others based on demand.</li>
<li>Datavant pays hourly for the time spent retrieving charts and a large portion of time spent driving to sites. Competitive mileage reimbursement is provided for a portion of mileage driven to sites.</li>
<li>Datavant will provide paid training and support necessary for you to succeed in this role.</li>
</ul>
<p><b>Working Conditions:</b></p>
<p>
Over 90% of the time is spent indoors, with protection from weather conditions. Exposure to noise levels that may be distracting or uncomfortable is present in only unusual situations. Uber rides and other rideshare services will not be approved for regular commute or in lieu of using a personal vehicle (or where appropriate, traditional public transportation [e.g., bus, train, subway]) for business purposes.</p>
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Physical Requirements:</b></p>
<p>
Driving is a considerable portion of the position. Sitting, talking, hearing and near vision are required over 90% of the time, while walking is required about 10% of the time. Standing is required over 30% of the time. The sense of touch is required 90% of the time and reaching is required about 50% of the time. Bending, twisting, and climbing are required, as is far vision, but only for 10% or less of the time. Low levels of lifting (10 pounds or less) are required about 25% of the time, while medium levels (20 to 40 pounds) of lifting and carrying are required less than 5% of the time. High levels (52 pounds) of lifting are required under 2% of the time.</p><br>
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</p><p></p><div><p>To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Datavant Human Resources and determined on a case-by-case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion.
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This job is not eligible for employment sponsorship.<br>
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Datavant is committed to a work environment free from job discrimination. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. To learn more about our commitment, please review our EEO Commitment Statement here. Know Your Rights, explore the resources available through the EEOC for more information regarding your legal rights and protections. In addition, Datavant does not and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay.<br>
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At the end of this application, you will find a set of voluntary demographic questions. If you choose to respond, your answers will be anonymous and will help us identify areas for improvement in our recruitment process. (We can only see aggregate responses, not individual ones. In fact, we aren't even able to see whether you've responded.) Responding is entirely optional and will not affect your application or hiring process in any way.<br>
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Datavant is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need an accommodation while seeking employment, please request it here, by selecting the 'Interview Accommodation Request' category. You will need your requisition ID when submitting your request, you can find instructions for locating it here. Requests for reasonable accommodations will be reviewed on a case-by-case basis.</p><br>
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<div><div><div><p>For more information about how we collect and use your data, please review our Privacy Policy.</p></div></div></div></div></div></div><p></p>

Chart Retrieval Specialist - Denver, CO

Elevator Services Group

<div><div><b>Date posted:</b> April 21, 2026</div>
<div><b>Pay:</b> $20.00 - $25.00 per hour</div>
<div><b>Job description:</b></div>
<div>Overview<br>
We are seeking an energetic and detail-oriented Office Support Specialist to join our client's dynamic team! In this vital role, you will support operations, ensuring the office runs smoothly and efficiently. Your proactive approach and excellent organizational skills will support various administrative functions, enhance communication, and contribute to a positive workplace environment. This position is part-time on-site and has flexible starting and ending work hours/ 30 hours per week.</div>
<div>Duties</div>
<ul><li>Answering phones and providing customer support to internal and external customers</li>
<li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records</li>
<li>Perform data entry tasks using Microsoft Office and Google Workspace applications with accuracy and attention to detail</li>
<li>Assist with bookkeeping using QuickBooks, including invoicing, expense tracking, and financial record keeping</li>
<li>Support calendar management and scheduling for team members, coordinating meetings and appointments seamlessly</li>
<li>Provide exceptional customer support by addressing inquiries, resolving issues, and maintaining positive communication with clients and colleagues</li>
</ul><div>Experience</div>
<ul><li>Previous office experience or clerical work demonstrating familiarity with administrative procedures</li>
<li>Proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li>
<li>Experience handling multi-line phone systems and practicing professional phone etiquette</li>
<li>Knowledge of QuickBooks or similar accounting software for basic bookkeeping tasks</li>
<li>Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment</li>
<li>Excellent typing speed along with proofreading skills to ensure accuracy in all documents</li>
<li>Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously</li>
<li>Personal assistant or office management experience is advantageous but not required</li>
</ul><div>Join us as an Office Support Specialist where your enthusiasm, organization, and dedication will make a meaningful impact every day!</div>
<div>Work Location: In person</div></div><div></div>

Office Support Specialist

Cargill

<div><p>This position is in our Ag &amp; Trading enterprise, where we connect producers and users of grains and oilseeds around the globe through origination, trading, processing, and distribution. We also offer a range of farmer services and risk management solutions.</p><div><div><div><h2 class="jobSectionHeader"><b>
JOB SUMMARY</b></h2>
</div><div><p>
The Cotton Settlement Specialist performs both routine and varied administrative tasks in support of the organization's accounts payable or accounts receivable processes to enable accurate financial transactions, efficient cash flow management and compliance. Working under minimal supervision for routine situations, this job helps maintain financial records, resolve billing discrepancies, generate invoices, or verify and process invoices. This job also works closely with internal cross functional teams to facilitate billing or invoicing operations and delivers excellent customer service externally.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
ESSENTIAL FUNCTIONS</b></h2>
</div><div><ul><li>INVOICING: Assists in the preparation, generation or processing of invoices, ensuring accuracy and adherence to billing policies and procedures.</li><li>
CUSTOMER SERVICE: Responds to customer or supplier inquiries regarding billing or invoicing, providing timely and accurate information and addressing any concerns or disputes.</li><li>
BALANCE RECONCILIATION: Processes and reconciles accounts receivable balances using established administrative procedures, maintaining accuracy and investigating discrepancies.</li><li>
DOCUMENTATION: Maintains billing or invoicing records and documentation, assuring proper filing and organization for easy retrieval and audit purposes.</li><li>
RECORDS MAINTENANCE: Supports the maintenance of financial records related to accounts payable or accounts receivable processes in compliance with applicable policies, procedures and regulatory requirements.</li><li>
COLLABORATION: Collaborates with cross functional teams to ensure timely and accurate processing of customer or supplier payments.</li></ul><p>
#LI-CF1 #fgb #themuse</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications</b></h2></div><div><p><br>
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Minimum years of work experience</b></p><ul><li>
Minimum requirement of 4 years of relevant work experience.</li></ul><p></p><p><b><br>
Preferred Qualification</b></p><ul><li>
Experience with systems such as JD Edwards (JDE), CMM Wire, and ITAS.</li></ul></div></div><p></p><div><div><h2 class="jobSectionHeader"><b><br>
Position Information</b></h2>
</div><div><ul><li>Relocation assistance will not be provided for this position.</li><li>
Location: Olathe, Kansas (Hybrid)</li></ul></div></div></div><p>
Equal Opportunity Employer, including Disability/Vet.</p></div>

Cotton Settlement Specialist

Neighborhood Healthcare

<div><p><i>Community health is about more than just vaccines and checkups. It&rsquo;s about giving people the resources they need to live their best lives. At Neighborhood, this is our vision. A community where everyone is healthy and happy. We&rsquo;re with you every step of the way, with the care you need for each of life&rsquo;s chapters. At Neighborhood, we are Better Together.</i></p>
<p><i>
Neighborhood Healthcare PACE is a managed medical plan built around surrounding participants with a team of physicians, nurses, social workers, therapists and care coordinators to help them maintain good health and a good quality of life. Our goal is to keep our seniors happy and healthy at home surrounded by their family and community.</i></p>
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As a private, non-profit 501(C) (3) community health organization, we serve over 500k medical, dental, and behavioral health visits from more than 100,000 people annually. With two PACE centers located in Riverside County, our PACE program is positioned to serve over 650 senior participants.</i></p>
<p>
The Referrals Specialist will coordinate all referrals and follow-up care for PACE participants. The specialist is also responsible for receiving, processing, scheduling, and following up on all medical referral requests, including in-house and outside referrals for diagnostic testing, medical specialists, or other providers.</p>
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Schedule: Monday-Friday, 7:30am-4:00pm.</b></p>
<p><b>
Responsibilities</b></p>
<p>
Direct Patient Care</p>
<ul>
<li>Serves as the main point of contact for providers and clinic staff regarding referrals, authorizations, and appointment scheduling</li>
<li>Prepares, processes, and completes referrals accurately and in a timely manner, including urgent and stat referrals for assigned PACE location</li>
<li>Arranges transportation for participants to medical appointments at Neighborhood and other organizations, including escort coordination</li>
<li>Communicates referral details and appointment information/instructions to participants and their families</li>
<li>Tracks referrals in the designated logs and/or electronically via electronic medical records (EMR)</li>
<li>Follows up on submitted authorization requests and maintains consistent status updates via EMR</li>
<li>Monitors and reports on statuses of authorization requests; escalates issues as necessary until fully resolved and referral loop is closed</li>
<li>Completes surgery scheduling with proper CPT codes and all needed follow ups, including pre and post order management, labs, EKG, images, etc.</li>
<li>Manages needs for re-authorization across all clients and payors by working with clinical teams to ensure timeliness re-authorization ahead of expiry to avoid lapses in authorization or delays in patient care</li>
<li>Reviews consultation reports for needed follow up requests and works with providers to ensure timely processing of all follow ups</li>
<li>Works with the health information department to ensure timely retrieval of consultation reports</li>
<li>Reschedules missed appointments and notifies the provider according to no show policies</li>
<li>Arranges the retrieval of CD images and provides to medical specialist to ensure appointment are kept and completed</li>
<li>Submits retro-authorizations and distinguishes between primary care and internal specialty visits</li>
<li>Documents all actions taken in the participant medical record in accordance with current Clinic, DHCS and CMS regulations/guidelines</li>
<li>Advocates and discusses with participants all aspects of the referral process as needed or requested by the treating provider</li>
<li>Screens and answers related referral calls by telephone, text message, patient portal, and/or by mail</li>
<li>Acts as a liaison between participant, clinic/providers, specialty care providers, hospitals, and other community resources</li>
</ul>
<p>Provider &amp; Team Support</p>
<ul>
<li>Obtains referrals and authorizations from providers in timely manner</li>
<li>Communicates referrals and authorizations information and pertinent medical information to the specialty provider</li>
<li>Participates in scheduled department meetings</li>
<li>Shares accountability for overall participant health outcomes, working in coordination with care teams</li>
</ul>
<p>Customer Relations</p>
<ul>
<li>Maintains a professional working relationship with all levels of staff, clients, and the public</li>
<li>Cooperates, as part of a team, in accomplishing department goals and objectives</li>
<li>Maintains positive relationships with all participants, prospective participants, clinical staff, prospective employees, fellow co-workers and referral sources</li>
</ul>
<p><b>Qualifications</b></p>
<p><b>
Education/Experience</b></p>
<ul>
<li>High school diploma/GED required</li>
<li>One year of clinical or healthcare experience required</li>
<li>Experience with referral authorization and data processing preferred</li>
<li>One year of experience working with elderly populations preferred</li>
<li>Bilingual (English/Spanish) highly preferred</li>
<li>Current Basic Life Support (BLS) certification is required upon hire and must be maintained as a condition of employment. These courses must follow AHA guidelines, but may be completed through approved online providers such as ProMed or other equivalent programs that meet recognized BLS standards</li>
</ul>
<p><b>Additional Qualifications (Knowledge, Skills and Abilities)</b></p>
<ul>
<li>Excellent verbal and written communication skills, including superior composition, typing and proofreading skills</li>
<li>Ability to interpret a variety of instructions in written, oral, diagram, or schedule form</li>
<li>Knowledgeable about and experience with current procedural terms (CPT), international classification of diseases (ICD-10), and medical terminology</li>
<li>Ability to successfully manage multiple tasks simultaneously</li>
<li>Excellent planning and organizational ability</li>
<li>Ability to work as part of a team as well as independently</li>
<li>Ability to work with highly confidential information in a professional and ethical manner</li>
</ul>
<p>Physical Requirements</p>
<ul>
<li>Ability to lift/carry 10 lbs/weight</li>
<li>Ability to stand for long periods of time</li>
</ul>
<p><i>Neighborhood Healthcare offers a generous benefit plan that includes: Partially company paid Medical, Dental, and Vision Plans. Two plus weeks of vacation, Nine Holidays including two Floating Holidays of your choosing, Sick/Personal time, Volunteer Time Off (VTO), 403b Retirement plan (similar to a 401k), optional Health and Wellness events, and much more!</i></p>
<p><i>
Pay range: $22.80-$32.04 per hour, depending on experience.</i></p>
<p><b>
Compensation Disclosure: </b>The posted salary range reflects the designated pay grade for this position. While this range represents the broader classification of the role, actual compensation will be based on several factors, including but not limited to: the candidate&rsquo;s overall knowledge, skills, and experience, market data and industry benchmarks, internal equity within the organization, Budgetary considerations and organizational needs. As a result, placement within the range is not guaranteed, and the full pay grade range may not be utilized.</p></div>

Referrals Specialist-PACE

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