meeting/event planner

ACOUSTIEG

<div>
 Welcome to where every role drives real change.          At ACOUSTIEG, we don't just offer jobs, we offer the chance to shape industries and transform communities. Join professionals who wake up knowing their work matters, solving challenges that impact millions.      Founded in 2018, ACOUSTIEG is one of Saudi Arabia&rsquo;s leading companies in acoustic treatment and sound isolation. We deliver innovative solutions tailored to various sectors, from healthcare and education to residential and commercial projects.          Ready to do work that matters? Explore our roles and join those making a real difference.
 <p>
 </p>
 Description
 <p>
  شاغر وظيفي |
  <strong>
   We Are Hiring
  </strong>
 </p>
 <p>
  <strong>
   Company
  </strong>
  : VOZ Production
 </p>
 <p>
  <strong>
   Location
  </strong>
  : Dammam, Saudi Arabia
 </p>
 <p>
  المسمى الوظيفي:
 </p>
 <p>
  * منسق فعاليات
 </p>
 <p>
  * مخطط فعاليات
 </p>
 <p>
  * أخصائي فعاليات
  <br/>
  <br/>
  <strong>
   We Are Hiring!
  </strong>
 </p>
 <p>
  <strong>
   Company
  </strong>
  : VOZ Production
 </p>
 <p>
  <strong>
   Location
  </strong>
  : Dammam, Saudi Arabia
 </p>
 <p>
  <strong>
   Job Title:
  </strong>
 </p>
 <p>
  * Event Coordinator
 </p>
 <p>
  * Event Planner
 </p>
 <p>
  * Events Specialist
 </p>
 <p>
 </p>
 Requirements
 <p>
 </p>
 <p>
  المؤهلات المطلوبة:
 </p>
 <p>
  * خبرة لا تقل عن سنتين في تنظيم/تشغيل الفعاليات
 </p>
 <p>
  * مهارات قوية في التنظيم والمتابعة
 </p>
 <p>
  * تواصل ممتاز مع العملاء والموردين
 </p>
 <p>
  * قابلية للعمل الميداني أثناء الفعاليات
 </p>
 <p>
  * يفضّل توفر سيارة أو القدرة على التنقل داخل الشرقية
  <br/>
  <br/>
  * Minimum 2 years of experience in event planning / operations
 </p>
 <p>
  * Strong organization and follow-up skills
 </p>
 <p>
  * Excellent communication with clients and suppliers
 </p>
 <p>
  * Ability to work on-site during event days
 </p>
 <p>
  * Preferably has a car / able to move around the Eastern Region
 </p>
 <p>
 </p>
 Roles And Responsibilities
 <p>
 </p>
 <p>
  * تنظيم وإدارة الفعاليات من التخطيط إلى التنفيذ
 </p>
 <p>
  * التنسيق مع الموردين (قاعات، ضيافة، ديكور، طباعة، تصوير&hellip;)
 </p>
 <p>
  * تجهيز موقع الفعالية والإشراف على التشغيل أثناء الحدث
 </p>
 <p>
  * متابعة الجدول الزمني ومتطلبات التنفيذ
 </p>
 <p>
  * التأكد من جاهزية جميع عناصر الفعالية قبل وأثناء التنفيذ
  <br/>
  <br/>
  * Plan and manage events from planning to execution
 </p>
 <p>
  * Coordinate with suppliers (venue, catering, decor, printing, photography&hellip;)
 </p>
 <p>
  * Support on-site setup and event operations
 </p>
 <p>
  * Follow up on timelines and execution requirements
 </p>
 <p>
  * Ensure all event elements are ready before and during delivery
 </p>
 <p>
 </p>
</div>


Event Planner-Events Specialist- Event Coordinator

American Express Global Business Travel

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.
<br><br>
As a Pharma Event Planner, you’ll work closely with clients to understand and deliver on their meeting program goals. Working closely with your team, you’ll lead program planning from contract execution to final billing, while providing unparalleled levels of customer service on all travel programs. This position will require to report to the client's office located in Markham, ON at least 1 day each week and will work remotely on the remaining days of the work-week.
<br><br>
<b>What You’ll Do:</b><br>
Lead coordinating and implementing program logistics to achieve impact
<br><br>
Conduct research and coordinate relationships with vendors, making use of preferred relationships to ensure the selection of high-quality vendors
<br><br>
Ensure supplier contracts are legally protective of both Amex GBT and client
<br><br>
Lead program costs, identify cost savings strategies, review all invoices and report them to a reconciliation specialist to ensure accurate charges, and handle client's payment requirements as defined per program or account
<br><br>
Determine program needs for on-line registration and assist event owners with communication to attendees, ensuring a user-friendly registration site that captures all vital data
<br><br>
Handle logistics with venue staff, coordinate vendor performance, and act as a resource for event staff
<br><br>
Conduct program debrief with client and provide full briefing report post event
<br><br>
Develop service recovery plans for events and ensure improvement goals are achieved or exceeded
<br><br>
Develop and maintain knowledge of technology and/or software solutions (Cvent)
<br><br>
<b>What We’re Looking For:</b><br>
2+ years of experience with Pharma event planning, handling end-to-end planning (conception, to event execution, to post event audit)
<br><br>
Ability to work remote 4 days a week and report to client's office in Markham, ON 1 day a week.
<br><br>
Ability to work independently while working with a distributed team and direct leaders located in EMEA
<br><br>
Passionate about project management, meetings management and client management experience
<br><br>
Experience working within budgets
<br><br>
Strong prioritization skills
<br><br>
Excellent written and verbal communication skills
<br><br>
Flexibility to travel internationally and domestically
<br><br>
Location Ontario, Canada
<br><br>
The Canada national base salary range for this position is from $54,600.00 - $101,400.00
<br><br>
The national range provided includes the base salary that GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.
<br><br>
In addition to base salary, the anticipated range of which is posted above, this role is eligible for a discretionary annual bonus which rewards participants based on individual and/or company performance.
<br><br>
The #TeamGBT Experience
<br><b>Work and life:</b> Find your happy medium at Amex GBT.
<br><br>
Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family .
<br><br>
<b>Travel perks:</b> get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
<br><br>
Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
<br><br>
We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
<br><br>
And much more!
<br><br>
A ll applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.
<br><br>
Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.
<br><br>
Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement .
<br><br>
What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!

Pharma Meeting Planner

Aliana Events

<p><b>About Us</b></p><p>We are a fast-paced, luxury, haute couture&ndash;inspired event production and design firm creating elevated, immersive experiences for high end clientele. Our work is rooted in refined aesthetics, meticulous detail, and flawless execution. We transform visions into extraordinary environments.</p><p><b>The Role</b></p><p>We are seeking exceptional talent to join our growing team. We currently have openings for an Event Producer, Event Designer, and Office Assistant. Each role plays a critical part in conceptualizing, planning, and executing high caliber events from inception to completion.</p><p>This is an on-site position based in Los Angeles, CA, ideal for someone who thrives in a dynamic, deadline-driven environment and values precision, creativity, and excellence.</p><p><b>Key Responsibilities</b></p><p><i>Event Production &amp; Design</i></p><ul><li>Plan, design, and execute luxury events from concept through breakdown</li><li>Develop creative concepts aligned with client vision and brand identity</li><li>Create production timelines and oversee all logistical details</li><li>Coordinate and manage vendor relationships (florals, rentals, lighting, entertainment, etc.)</li><li>Oversee installation and on-site execution to ensure seamless delivery</li><li>Maintain detailed run of show documents and production schedules</li></ul><p><i>Budget &amp; Project Management</i></p><ul><li>Develop and manage event budgets with financial precision</li><li>Track expenses and ensure cost-effective execution without compromising quality</li><li>Manage timelines, approvals, and deliverables across multiple projects</li><li>Anticipate challenges and implement strategic solutions proactively</li></ul><p><i>Client &amp; Team Collaboration</i></p><ul><li>Communicate professionally and confidently with high-level clientele</li><li>Present design ideas, proposals, and creative direction</li><li>Collaborate closely with internal team members to achieve cohesive results</li></ul><p><i>Office Administration</i></p><ul><li>Assist with scheduling, email correspondence, and administrative tasks</li><li>Maintain organized documentation, vendor databases, and project files</li><li>Support overall office operations to ensure efficiency and flow</li></ul><p><i>Qualifications</i></p><ul><li>Strong communication and interpersonal skills</li><li>Proven experience in event planning, production, or design</li><li>Demonstrated budgeting and financial oversight skills</li><li>Solid project management capabilities</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast paced, high expectation environment</li><li>Adaptable, proactive, and solutions oriented</li><li>Prior luxury event experience preferred</li></ul><p>Pay: $25.19 - $30.34 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Event Coordinator, Event Designer and Administrative Assistant

Sofar Sounds

<div><div><b>While this role is hybrid, candidates must be based in the designated city.</b></div><div></div><div><b><br>
About Us</b></div><div></div><div><br>
Sofar Sounds is a global community that connects creatives and audiences through unique and intimate experiences. We transform everyday spaces &ndash; from living rooms and rooftops to boutiques and museums &ndash; into captivating venues for live performances, creating inclusive events that bring people together to create space for discovery, community and connection. Founded in London in 2009, Sofar now operates in <b>400+ cities worldwide. </b>The majority of these cities are run by a globally connected network of independent event organizers, empowered and supported by our distributed team.</div><div></div><div><br>
We are deeply passionate about the work we do. When we&rsquo;re not working, you can probably find us at a live show or telling anyone in earshot about the new song we can&rsquo;t stop listening to. Discovering and supporting artists gets us out of bed every morning &ndash; and knowing that we&rsquo;re creating memorable, intimate fan experiences worldwide drives our work forward.</div><div></div><div><b><br>
The Role</b></div><div></div><div><br>
As a Freelance Local Producer, you&rsquo;ll join a global network of entrepreneurial community builders and tastemakers, collaborating and learning from peers around the world while shaping the cultural landscape in your city. Our Producers have strong business instincts, cultural fluency, and deep local networks they can activate - from artists and venues to brands and community partners. They&rsquo;re natural promoters who are passionate about creating impactful and memorable pop-up experiences that provide opportunities for real-life, meaningful engagement. Producers are resourceful, proactive, and driven; whether it&rsquo;s figuring out how to creatively sell tickets or dealing with a live event curveball, they know how to get things done and thrive on the challenge.</div><div></div><div><br>
This is an entrepreneurial, independent role designed for self-starters who want meaningful ownership over how Sofar shows up in their local community. The role encompasses <b>event planning and curation</b>, <b>marketing and promotion</b>, and <b>event execution</b>. You&rsquo;ll be supported by Sofar&rsquo;s Global Communities team and have access to training, resources, and opportunities to connect with other creators around the world.</div><div></div><div><br>
If this sounds like it&rsquo;s up your alley, we can&rsquo;t wait to meet you!<br>
</div><div></div><br>
<ul><li><i>Please note that this is a freelance, commission-based partnership, not a traditional employment role, offering flexibility and ownership in exchange for accountability and initiative. While the schedule is self-directed, much of the work naturally happens during evenings and weekends, when live events and community engagement come to life.</i></li></ul>
<h3 class="jobSectionHeader"><b>What you'll do:</b></h3><ul><li>
Strengthen Sofar&rsquo;s brand in your local community, promoting and selling tickets in your city with self-directed local marketing tactics.</li><li>
Create a vision to build and execute your city&rsquo;s strategy - number of monthly shows, neighborhoods, show theme ideas, etc.</li><li>
Lead curation and booking for experiences in your city with the highest-quality, diverse set of artists and venues, continuing to grow our networks, as needed.</li><li>
Own the staffing and quality of shows in your local market, working to ensure magical experiences that are rooted in hospitality</li><li>
Manage your city&rsquo;s financial performance, ensuring financial success and health of every event</li><li>
Build relationships with local businesses to drive sales of sponsorships and private events</li><li>
Identify and build relationships with local organizations with like-minded audiences to build community, broaden our reach, and co-promote shows.</li><li>
Collaborate with other local leaders to grow your city through diverse experiences that generate buzz and amplify Sofar&rsquo;s brand awareness</li><li>
Support Sofar&rsquo;s Business Partnerships and Global Communities teams by ensuring high-quality curation and seamless event operations for inbound partnership opportunities that elevate the Sofar brand</li></ul><h3 class="jobSectionHeader"><b>
Who you are:</b></h3><ul><li>
You have deep connections to your local scene and play an active role in building community around it</li><li>
You have 3-5 years of experience in live event curation, production, and promotions</li><li>
You have experience selling event sponsorships or marketing activations, preferably in the live events or experiential marketing space</li><li>
You&rsquo;re confident pitching ideas and event concepts to potential sponsors and have a track record of closing partnership deals</li><li>
You have a strong pulse on your city, the unique nature of each neighborhood, and where people like to spend their free time</li><li>
You&rsquo;re a natural connector and excel at building relationships with diverse community-driven organizations, media partners, or local businesses that would add strategic and financial value to your vertical's growth</li><li>
You understand how to promote and build strategic alliances that will ultimately sell more tickets at our shows</li><li>
You take pride in your work and approach every opportunity with professionalism and ownership, ensuring the best experience for artists, venues, partners, and guests.</li><li>
You have exceptional time management skills and are a clear communicator</li><li>
You can work autonomously, but understand the importance of remaining connected to the broader organization</li></ul><div>
Our Producers earn commission-based pay on a per-show basis. Please note compensation varies based on ticket prices, show volume, and event performance, with ranges from $100-$500+ per event.</div><div><b>
Additional Details:</b></div><div></div><div><br>
Some cities may already have active Producers or multiple roles available. You must be comfortable working alongside other Producers and collaborating as part of a shared market, particularly in larger cities with multiple neighborhoods or vertical expansion opportunities.</div><div></div><div><br>
Autonomy and support: You will lead locally while accessing global resources, training, and support from the Sofar team.</div><div></div><div><i><br>
Our global Sofar team is deeply passionate about music and the work we do. When we&rsquo;re not working, you can probably find us at a live show or telling anyone in earshot about the new song we can&rsquo;t stop listening to.</i></div><div></div><div><i><br>
If our mission and job opening resonates, you're encouraged to apply even if your experience doesn't precisely match the job description. We are committed to creating a culture of belonging and building a diverse team that reflects a variety of lived experiences, perspectives, and skills.</i></div><div></div><p><br>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Freelance Local Event Producer, Pioneer Valley MA (contract, revenue share)

TARTEEB

<p>Job Brief</p><p>Project Management Specialist responsibilities include working closely with our Project Manager to prepare comprehensive action plan, resources, timeframes and budgets for the projects. Project Coordinator will perform various coordinating task, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, should have excellent time management and communication skills, as collaborating with clients and internal teams to deliver results on deadlines.</p><p>Project Management Specialist&rsquo;s duties are to ensure that all projects are completed on time, within the budget and meet highly quality standards.</p><p>Responsibilities</p><p>&middot; Coordinate project management activities, resources, equipment and information.</p><p>&middot; Break projects into workable actions and set timeframes</p><p>&middot; Liaise with clients to identify and define requirements, scope and objectives.</p><p>&middot; Make sure that clients&rsquo; needs are met as project evolve.</p><p>&middot; Help prepare budgets</p><p>&middot; Analyze risk and opportunities.</p><p>&middot; Oversee project procurement management</p><p>&middot; Monitor project progress and handle any issues that arise.</p><p>&middot; Act as the point of contact and communicate project status to all stockholder.</p><p>&middot; Work with Project Manager to eliminate difficulties.</p><p>&middot; Use tools to monitor working hours, plans and expenditures.</p><p>&middot; Get/Issue all necessary work permits and project approvals.</p><p>&middot; Create and maintain comprehensive project closure documentation, plans and reports.</p><p>&middot; Perform another task as assigned.</p><p>Requirements</p><p>&middot; Proven experience as a Project Coordinator or similar role.</p><p>&middot; Experience in project management, from conception to delivery.</p><p>&middot; An ability to prepare and interpret flowcharts, schedules and step-by-step action plans.</p><p>&middot; Solid organizational skills, including multitasking and time-management</p><p>&middot; Strong client-facing and teamwork skills.</p><p>&middot; Familiarity with risk management and quality assurance control.</p><p>&middot; Strong working knowledge of Microsoft Project and Microsoft Planner.</p><p>&middot; Hands-on experience with project management tools (e.g. Basecamp or Trello)</p><p>&middot; An ability to work to organizational deadlines</p><p>&middot; BSC in Business management or related.</p><p>Job Types: Full-time, Permanent</p><p>Pay: BD300.000 - BD800.000 per month</p><p>Ability to commute/relocate:</p><ul><li>Manama: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Project Manager for Events with at least 3 years of experience in event

Grand Hyatt The Red Sea

<div><div><p>Summary</p><div><p><b>
Role Purpose</b></p><p>
Lead the onsite planning and delivery of conferences, social events, and incentives booked at Grand Hyatt Red Sea (and selected Miraval wellness group programs), ensuring flawless execution, upsell, and guest satisfaction.</p><p><b>
Key Responsibilities</b></p><ul><li>Act as primary client liaison post-contract; conduct kick-off calls, BEO handover, and detailed planning (rooms, space, F&amp;B, AV, d&eacute;cor, security, transportation, wellness add-ons).</li><li>Create and own event critical path, function sheets/BEOs, diagrams, and run-of-show; chair internal pre-cons and daily ops briefings.</li><li>Coordinate cross-functional teams (Culinary, Banquets, AV, Spa/Miraval Guides, Front Office, Housekeeping, Security) to deliver event specs.</li><li>Maximize revenue via menu engineering, space optimization, upgrades, and ancillary upsell (spa, experiences, activities).</li><li>Manage changes, guarantees, billing instructions, credit approvals, and deposit schedules in line with policy.</li><li>Ensure compliance with safety, local regulations, and brand standards; conduct risk assessments for high-profile events.</li><li>Oversee onsite client service, issue resolution, and post-event debriefs; drive repeat and referrals.</li></ul><p>
KPIs</p><ul><li>Event satisfaction scores &amp; post-event survey results.</li><li>Banquet/C&amp;E revenue, average check, and upsell contribution.</li><li>BEO accuracy and change control adherence.</li><li>Billing accuracy, DSO for group/event folios.</li><li>Repeat/Referral rate and ancillary revenue.</li></ul></div></div><div><p><br>
Qualifications</p><div><p><b>
Qualifications &amp; Experience</b></p><ul><li>4&ndash;6 years in event planning/operations for luxury hotels/resorts; complex/multi-venue experience preferred.</li><li>Strong production knowledge: AV, staging, social protocol, wellness programming.</li></ul><p><b>
Other Requirements</b></p><ul><li>Onsite role with extended hours during peak events; weekend/public holiday coverage as required.</li></ul></div></div></div>

EVENT PLANNING MANAGER - ONSITE

Higher Colleges of Technology

<div></div><div><div><div><div>Location </div><div>Selected Location(s)
</div></div><br>
<div><div>Position Available To </div><div>All Candidates
</div></div><br>
<div><div>Posting Date </div><div>10-Feb-2026
</div></div><br>
<div><div>Closing Date </div><div>27-Feb-2026
</div></div><br>
<br>
<div></div><div><div>Position Summary<br>
</div></div><br>
<div><div><p>The Senior Officer &ndash; Event Management is responsible for supporting with the organisation and execution of major HCT events, searching for potential speakers, caterers and venues. He/she also is responsible to support with the preparation of pre-event status reports and post-event reports as well as supporting with evaluation surveys to enhance quality of HCT events.</p>
<p>
Duties and Responsibilities</p>
<ul>
<li>Propose events to be included in the annual event calendar.</li>
<li>Support with the organization and execution of major system-wide events (including national Holidays, graduation ceremonies, HCT conferences, etc.) through collaboration with all internal and external stakeholders.</li>
<li>Support the planning of events including timeline, content, registration arrangements, travel arrangements, etc.</li>
<li>Propose themes, programs, marketing needs and logistics for each event.</li>
<li>Liaise with potential speakers to collect their biographies.</li>
<li>Support with the research in order to select the best venue, as and when needed, for each event.</li>
<li>Support with the research to provide the best packages for caterers, Specialist &ndash; Photography and Specialist &ndash; Video Producer.</li>
<li>Support in the preparation of reports related to the events&rsquo; costs.</li>
<li>Support with the drafting of regular pre-event status reports and post-event reports.</li>
<li>Participate in the surveys conducted by asking to fill in an online evaluation feedback form or distribute at the end of the event an evaluation form to enhance the quality of HCT events.</li>
<li>Support in solving the conflict related to delayed events and ensure the smooth run of the event.</li>
<li>Update records and reports for all HCT events.</li>
<li>Participate in the dismantling and removal of the event and efficient clearance of the venue.</li>
</ul>
</div></div><br>
<div><div>Requirements<br>
</div></div><br>
<div><div><p><b>SKILLS AND EXPERIENCE</b></p><br>
<p></p>
<ul>
<li>Minimum of a Higher Diploma in a relevant field is required e.g. Business, Public Relations.</li>
<li>Full English proficiency is required.</li>
<li>Intermediate computer literacy is required e.g. MS Office</li>
<li>Minimum of zero to three years of work experience in Event Management or relevant field</li>
</ul>
</div></div><br>
<div><div>Salary and Benefits </div><div>Salary &amp; Benefit details will be provided to short listed candidates</div></div></div></div><p></p>

Senior Officer - Event Management

Search 8948+ Meeting/event planner jobs near you this March. New roles added regularly across leading industries. Apply today.