meeting coordinator

Insci Tech Summits LLC

Conference Coordinator &ndash; Insci Tech Summits LLC Location: Al Rayyan, QatarInsci Tech Summits LLC is seeking a highly organized and proactive Conference Coordinator to support the planning, execution, and post-event management of our technology-focused conferences and summits. Based in Al Rayyan, the ideal candidate will play a key role in delivering seamless, high-quality event experiences for speakers, delegates, sponsors, and partners.Role OverviewThe Conference Coordinator will be responsible for coordinating all logistical and operational aspects of conferences, ensuring that each event runs smoothly from concept to completion. This includes working closely with internal teams, vendors, venues, and stakeholders to maintain timelines, budgets, and quality standards.Key Responsibilities<ul><li>Assist in planning and organizing tech summits, conferences, and related corporate events</li><li>Coordinate venue booking, catering, audio-visual requirements, and on-site logistics</li><li>Manage speaker invitations, confirmations, travel arrangements, and schedules</li><li>Support sponsor coordination, including deliverables, branding, and engagement opportunities</li><li>Liaise with vendors and service providers to ensure timely execution of event requirements</li><li>Prepare event materials such as agendas, briefing documents, name badges, and signage</li><li>Oversee registration processes and attendee communications before and during events</li><li>Provide on-site event support, troubleshooting issues as they arise</li><li>Maintain event documentation, reports, and post-event evaluations</li><li>Collaborate with marketing teams to support promotional activities and attendee outreach</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Event Management, Business Administration, Marketing, or related field</li><li>1&ndash;3 years of experience in event coordination, hospitality, or conference management preferred</li><li>Strong organizational and multitasking abilities with attention to detail</li><li>Excellent communication and interpersonal skills</li><li>Ability to work under pressure and manage tight deadlines</li><li>Proficiency in MS Office and event management tools is an advantage</li><li>Willingness to work flexible hours, including weekends during events</li><li>Experience in tech or corporate conferences is a plus</li></ul>What We Offer<ul><li>Opportunity to work on international technology summits and high-profile events</li><li>Dynamic and collaborative work environment</li><li>Career growth within the events and technology industry</li><li>Exposure to global speakers, innovators, and industry leaders</li></ul>Job Type: Full-timePay: Up to QAR650,000.00 per yearWork Location: In person

Conference Coordinator

Newtecna LLC

Job Title: Conference Coordinator Company: Newtecna LLC Location: Doha, QatarJob Summary: Newtecna LLC is seeking a highly organized and detail-oriented Conference Coordinator to plan, manage, and execute conferences, meetings, and corporate events. The ideal candidate will ensure seamless event delivery while maintaining high standards of professionalism and client satisfaction.Key Responsibilities:<ul><li>Plan, coordinate, and oversee all aspects of conferences, seminars, and corporate events</li><li>Liaise with clients to understand event objectives, requirements, and expectations</li><li>Manage event logistics including venue selection, catering, transportation, and accommodation</li><li>Coordinate with vendors, suppliers, and service providers to ensure timely delivery of services</li><li>Develop event timelines, budgets, and project plans</li><li>Handle event registrations, attendee communication, and on-site coordination</li><li>Prepare event materials such as agendas, presentations, and promotional content</li><li>Monitor event budgets and ensure cost-effective solutions</li><li>Troubleshoot issues during events and provide quick resolutions</li><li>Conduct post-event evaluations and prepare reports with recommendations for improvement</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Event Management, Business Administration, Hospitality, or related field</li><li>Proven experience in event or conference coordination</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Ability to work under pressure and meet tight deadlines</li><li>Proficiency in Microsoft Office and event management tools</li><li>Strong problem-solving skills and attention to detail</li><li>Flexibility to work evenings or weekends as required</li></ul>Preferred Skills:<ul><li>Experience working in corporate or international environments</li><li>Knowledge of the local event industry in Doha</li><li>Strong negotiation and vendor management skills</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Opportunity to work with a dynamic and professional team</li><li>Career growth and development opportunities</li><li>Exposure to high-profile conferences and corporate events</li></ul>How to Apply: Interested candidates are encouraged to submit their CV and a cover letter outlining their relevant experience.Job Type: Full-timeWork Location: In person

Dexian

<div>
 
 
 Job Summary:
 
 
 
 
 Job Title:
 
 Bilingual Administrative Coordinator (Temp-to-Perm)
 
 
 
 Location:
 
 Miami, FL 33126 (Hybrid &ndash; 3 days onsite, 2 remote)
 
 
 
 Duration:
 
 3-Month Contract (Temp to Hire)
 
 
 
 
 
 
 Job Summary:
 
 
 
 Seeking a bilingual (English/Spanish) Administrative Coordinator to support executive leadership and cross-functional teams. This role involves calendar management, coordination, and communication with international teams, including executives and stakeholders across multiple regions.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Provide administrative support to executives, including calendar management and meeting coordination
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 Act as a Spanish liaison for communication with international stakeholders
 
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 Take meeting minutes and manage follow-ups
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 Assist with travel coordination and expense reporting
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 Support operations with data entry and coordination tasks
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 Manage multiple priorities in a fast-paced environment
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 </ul>
 
 
 
 
 
 Qualifications:
 
 
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 Bilingual in English and Spanish (required)
 
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 1&ndash;3+ years of administrative or coordination experience
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 Strong organizational and multitasking skills
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 Experience with data entry and general administrative tasks
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 Professional communication skills and ability to work with leadership
 </li>
 </ul>
 
 
 
 
 
 
 Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
 
 
 
</div>

Executive Administrative Assistant

Judge Rotenberg Educational Center

<div>The Assistant Transitional Coordinator is responsible for a variety of duties relating to meeting the needs of a multi-handicapped student and client population, including coordinating transition planning, the pre-transition and transition level process, and the transition process from JRC.
The Assistant Transitional Coordinator reports directly to the Transitional Coordinator. It is a non- exempt full-time position. Customary hours of work are 9 AM &ndash; 5 PM Monday through Friday with a weekend shift every six weeks.
Educational/Work History Requirements:<ul><li>
Baccalaureate degree in Psychology, Sociology, Education, or equivalent combination of education and experience.</li><li>
One to three years of experience working with a multi-handicapped population.</li><li>
Ability to work additional hours as necessary.</li><li>
Possesses excellent problem-solving, analytical, communication, and interpersonal skills.</li><li>
Must be able to function with little supervision.</li></ul></div>

Assistant Transitional Coordinator

Prosigns

The Office Coordinator runs the operational floor of our evening shift. You will own the small-but-critical systems that keep the office moving attendance and check-ins, bills and documents, meeting schedules, office inventory, and the kitchen budget. The role pairs front-of-house presence with real back-office responsibility, and your work directly shapes how smoothly every shift runs.Office Location: Near Gaddafi Stadium, Hali Road, Gulberg 3, Lahore Office Timings: Monday to Friday, 2:30 PM &ndash; 10:30 PM Meal: Free DinnerWhat You Will Do:<ul><li>Office upkeep &amp; front desk &mdash; keep workstations, meeting rooms, kitchen, and common areas presentable; greet visitors and route incoming calls.</li><li>Attendance &amp; check-ins &mdash; monitor evening-shift check-ins and check-outs; flag late arrivals, absences, and irregularities to HR; maintain accurate shift records.</li><li>Bills &amp; documents &mdash; receive, log, and track utility bills, vendor invoices, and admin documents; coordinate timely payments with the accounts team; keep records organized and retrievable.</li><li>Meeting schedules &mdash; coordinate internal and client meeting calendars for the evening shift; book rooms, send reminders, prepare materials, and reset rooms afterward.</li><li>Office inventory &mdash; track stationery, IT consumables, pantry stock, and other supplies; raise reorders before stockouts; maintain a simple inventory log.</li><li>Kitchen &amp; pantry budget &mdash; manage groceries, refreshments, and dinner arrangements; track monthly spend against budget; negotiate with vendors where useful.</li><li>Document handling &amp; admin support &mdash; photocopy, scan, file, and assist HR / admin with record-keeping and onboarding logistics.</li><li>Shift handover &mdash; coordinate a clean handover with the day-shift team at start of shift and complete lock-up routines at end of shift.</li></ul>What We Are Looking For<ul><li>Bachelor's degree, with strong written and verbal communication skills.</li><li>2&ndash;4 years of experience as an Office Coordinator, Admin Officer, Receptionist, or similar role &mdash; ideally one with budget, bills, or attendance ownership.</li><li>Solid working knowledge of MS Excel (bills, budgets, inventory), Word, and Outlook.</li><li>Strong attention to detail, particularly with numbers, bills, and records.</li><li>Comfortable using attendance systems, WhatsApp Web, and basic admin tools.</li><li>Punctual, presentable, and dependable &mdash; this is a customer-facing shift.</li><li>Good spoken and written English; confident with international visitors and calls.</li><li>A service mindset paired with the confidence to follow up with staff and vendors when something needs to move.</li><li>Able to commute to the office for a 2:30 PM &ndash; 10:30 PM shift, five days a week.</li><li>A service mindset &mdash; you take pride in keeping things in order without being asked twice.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office Administration: 1 year (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Office Coordinator (Female)

Olevels Virtual School

Olevels Virtual School is hiring Operations Staff (Class Coordinator) for on-site academic operations. The role primarily involves managing and supervising online classes conducted via Zoom, ensuring smooth execution, discipline, and coordination between teachers and students.This is a hands-on operational role, where the selected candidate will act as a class supervisor/coordinator during live sessions.Key Responsibilities:<ul><li>Operate and manage live classes on Zoom</li><li>Host and supervise classes as a Class Coordinator</li><li>Ensure all classes start and end on time</li><li>Monitor students and maintain discipline during sessions</li><li>Support teachers during live classes for smooth delivery</li><li>Handle real-time issues during classes (technical or operational)</li><li>Track attendance and report absentees</li><li>Coordinate with academic and operations teams</li><li>Assist in class scheduling and adjustments when required</li></ul>Requirements:<ul><li>Minimum Bachelor&rsquo;s Degree (Mandatory)</li><li>Strong knowledge of Zoom (meeting hosting, participant control, etc.)</li><li>Good communication and coordination skills</li><li>Ability to manage live classes confidently</li><li>Basic computer skills (emails, LMS handling, reporting)</li><li>Responsible, punctual, and able to work under pressure</li></ul>What We Are Looking For:<ul><li>A candidate who can actively manage Zoom classes (not just observe)</li><li>Someone who can supervise and control class environment professionally</li><li>Strong presence of mind to handle live situations</li><li>A reliable individual for on-site office operations</li></ul>Pay: Rs25,000.00 - Rs40,000.00 per monthWork Location: In person

Operations Officer (On-Site – Academic Operations)

ariika

<div>
 ariika is looking for a proactive and highly organized
 
 Sales Operations Coordinator
 
 to bridge the gap between our sales team, our warehouse, and our customers. You will be ensuring that quotations are accurate, clients are kept in the loop, and every product leaves our facility meeting our high-quality standards.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Sales Support: Coordinate daily operations by scheduling client appointments and managing meeting calendars for the sales team.
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 Documentation: Maintain and update tracking sheets and CRM records with 100% accuracy.
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 Client Relations: Prepare professional quotations and proactively follow up on client inquiries and order statuses to ensure a seamless customer journey.
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 Quality Assurance: Conduct physical quality checks on items in storage before they are dispatched for delivery to ensure brand standards.
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 Cross-Functional Coordination: Liaise between the sales, warehouse, and delivery departments to resolve any issues and ensure timely fulfillment.
 
 
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 </ul>
 
 Requirements &amp; Qualifications
 
 
 
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 Experience: 0&ndash;3 years in a sales support, coordination, or administrative role.
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 Language: Strong written and verbal communication skills in English.
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 Organizational Skills: Exceptional attention to detail and the ability to manage multiple priorities simultaneously.
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 Soft Skills: A proactive "get-it-done" attitude, punctuality, and the ability to work effectively within a fast-paced team.
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 Reliability: Strong time-management skills with a focus on meeting deadlines.
 </li>
 </ul>
</div>

Sales Operations Coordinator

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7965 meeting coordinator jobs Near Me

Conference Coordinator

Conference Coordinator

Executive Administrative Assistant

Assistant Transitional Coordinator

Office Coordinator (Female)

Operations Officer (On-Site – Academic Operations)

Sales Operations Coordinator