membership coordinator

YMCA of Greater Oklahoma City

<div>Description:
<p><b>
Imagine going to work knowing that what you do each day positively impacts the lives of people in your community. Imagine sharing your passions and unique talents to build a better future for yourself and others. This is what it means to work at the Y. The Y offers more than a job. We offer the chance to make a difference in a fun, flexible environment, where our mission and values drive every decision we make.</b></p><p><b>
POSITION DESCRIPTION:</b></p><p>
This position is responsible for supervising the Member Services Associates and assisting in other membership functions.</p><ul><li>Starting pay is $13.00 per hour</li></ul><p><b>
DUTIES AND RESPONSIBILITIES:</b></p><ul><li>
Must stay current in CPRPR/AED/O2 and First Aid, renewed annually.</li><li>
Supervise Member Service Associates.</li><li>
Coordinate Member Services associate scheduling.</li><li>
Assist in hiring, firing and development of Member Services Associates.</li><li>
Manage and reconcile branch bank draft returns and daily deposits.</li><li>
Coordinate and provide training of Member Services Associates.</li><li>
Monitor sales goals and prepare reports as required.</li><li>
Input membership and program information into computer.</li><li>
Participate in Association Teams as required.</li><li>
Assist with and participate in branch/association special events.</li><li>
Assist with renewals, cancellations and bank drafts.</li><li>
Carry out other duties as assigned by supervisor.</li><li>
Accept and demonstrate the positive character values of caring, honesty, respect and responsibility.</li><li>
Develop meaningful and sustainable relationships with members, donors and volunteers.</li></ul>
Requirements:
<ul><li>Must be certified in PR/CPR, AED, O2, and First Aid. (Training provided by the Y, if needed)</li><li>
High school diploma or equivalent.</li><li>
One or more years' experience in sales or service-oriented business.</li><li>
Effective communication, interpersonal and supervisory skills, multi-task oriented, knowledge in hiring, customer service, sales, marketing, retention, computer skills and human relations.</li><li>
Must be able to lift 30 pounds.</li></ul></div>

Membership Coordinator, Chickasha YMCA

Descanso Gardens

<p></p><div><div><div><p>Status: Full-Time, Non-Exempt, 40 hours weekly
</p><p>Reports To: Director of Communications
</p><p></p><p>The Membership Communications Coordinator is responsible for communicating Descanso
</p><p>Gardens&rsquo; mission to members, growing the membership program, and supporting the
</p><p>organization&rsquo;s overall fundraising and marketing goals. Reporting to the Director of
</p><p>Communications and Membership, this role is a key member of the Advancement team and
</p><p>plays an integral part in driving annual memberships, planning and executing member
</p><p>engagement opportunities, and contributing to the organization&rsquo;s fundraising, marketing, and
</p><p>revenue-generation efforts.
</p><p>This is a full-time, non-exempt position. Generally, the work schedule is 40 hours per week,
</p><p>Monday-Friday, but evening, weekend, and holiday work is required seasonally. This position
</p><p>requires on-site work at Descanso Gardens.
</p><p></p><p><b>Essential Functions and Responsibilities
</b></p><ul><li>Implement strategies to grow annual membership revenue through renewals, upgrades,
</li></ul><p>and new member acquisitions; track and evaluate campaign effectiveness.
</p><ul><li>Develop and execute annual giving and membership campaigns, including direct mail,
</li></ul><p>appeal letters, and email solicitations.
</p><ul><li>Find, develop, and share compelling stories that illustrate the impact and mission of
</li></ul><p>Descanso Gardens, bringing the organization&rsquo;s work to life for members, donors, and
</p><p>the broader community.
</p><ul><li>Communicate Descanso Gardens&rsquo; story and the importance of support through
</li></ul><p>compelling written and visual content.
</p><ul><li>Manage print and digital member communications, overseeing development,
</li></ul><p>production, and distribution; coordinate with vendors and contractors such as graphic
</p><p>designers and mailing houses.
</p><ul><li>Oversees internal communications, including a monthly staff newsletter.
</li></ul><ul><li>Use the donor and membership database to segment appeals and ensure accurate
</li></ul><p>membership records, in collaboration with the Data Administrator.
</p><ul><li>Draft and manage timely and personalized acknowledgment and renewal
</li></ul><p>communications.
</p><ul><li>Communicate effectively with members, donors, and visitors via email, phone, and in-</li></ul>
<p>
person interactions, providing excellent customer service.
</p></div></div><div><div><ul><li>Partner with Guest Services to support membership sales, conversions, and upgrades,
</li></ul><p>ensuring consistent member messaging across the organization.
</p><ul><li>Plan and execute member engagement events.
</li></ul><ul><li>Assist in identifying potential major donors and upgrading prospects.
</li></ul><ul><li>Perform other duties as assigned.
</li></ul><p></p><p><b>EQUIPMENT USED and PHYSICAL DEMANDS:
</b></p><p></p><ul><li>This position requires the use of computers, standard office equipment, including phone
</li></ul><p>system, photocopier, postage meter, ten-key, credit card processing machine, printer,
</p><p>hand-held (two-way) radio, sound system, projectors, and golf cart.
</p><ul><li>This position occasionally requires lifting of up to 15 pounds.
</li></ul><ul><li>Exposure to various noise levels on a daily basis.
</li></ul><ul><li>Ability to walk long distances to various outdoor locations on paved and unpaved paths,
</li></ul><p>and to work outdoors as needed.
</p><p></p><p><b>QUALIFICATIONS AND REQUIREMENTS:
</b></p><ul><li>3+ years of progressively responsible experience in a membership, fundraising, or
</li></ul><p>communications role, preferably at a non-profit or cultural institution.
</p><ul><li>Bachelor&rsquo;s degree or combination of education and experience.
</li></ul><ul><li>Excellent communication skills, with demonstrated ability to build relationships with
</li></ul><p>colleagues, donors, members, and others.
</p><ul><li>Basic graphic design skills and familiarity with design tools.
</li></ul><ul><li>Ability to work independently, with little supervision.
</li></ul><ul><li>Ability to prioritize tasks in a deadline-driven environment.
</li></ul><ul><li>Demonstrates good judgment and decision-making skills.
</li></ul><ul><li>A high degree of appropriateness and ability to maintain confidentiality.
</li></ul><ul><li>Knowledge of fundraising and membership best practices preferred.
</li></ul><ul><li>A strong customer service mindset and the willingness to work as a team are required.
</li></ul><ul><li>Demonstration of effective verbal and written communication, and excellent English
</li></ul><p>grammar and proofreading skills.
</p><ul><li>Experience with donor databases preferred.
</li></ul><ul><li>Strong Microsoft Office proficiency.
</li></ul><ul><li>A valid California Driver&rsquo;s license.
</li></ul></div></div><p></p><div><div><p><b>COMPENSATION:
</b></p><p>Up to $25 per hour
</p><p></p><p>Descanso Gardens Foundation acknowledges that equal opportunity for all persons is a
</p><p>fundamental human value. Each employee will be considered based on individual ability and
</p><p>merit, without regard to race, color, age, religion, national origin, disability, sexual orientation,
</p><p>gender, or marital status.
</p><p></p><p>TO APPLY: Interested parties may apply by submitting a MS Word or PDF Letter of Interest and
</p><p>Resume to jobs@descansogardens.org with &lsquo;Membership Communications Coordinator &ndash;
</p><p>Application&rsquo; in the subject line. We will accept resumes until the position is filled. No phone
</p><p>calls, please. Descanso Gardens Foundation. acknowledges that equal opportunity for all
</p><p>persons is a fundamental human value. Each employee will be considered based on individual
</p><p>ability and merit, without regard to race, color, age, religion, national origin, disability, sexual
</p><p>orientation, gender, or marital status.</p></div></div></div>

Membership Communications Coordinator

JCB Sunriver

<p>We&rsquo;re hiring a friendly, organized Front Desk &amp; Membership Coordinator to be the primary face of the club. You&rsquo;ll manage daily front-desk operations, member communications, basic computer skills, vendor communications, and support servers and back-office tasks to ensure excellent member service.</p><p>Key responsibilities</p><ul><li>Open/close front desk and daily systems and troubleshoot or coordinate repairs with vendors.</li><li>Greet, seat and engage members; answer phones; take reservations, takeout orders and member payments (cash/check); print statements and reports on request.</li><li>Maintain member records: navigate customer accounts and track F&amp;B minimums.</li><li>Update menus and membership sections on website and add/edit menu items in POS/system.</li><li>Coordinate front-of-house flow: inform servers of seated tables, track rotation order, and assist bussing/snack bar during peak service.</li><li>Office and administrative tasks: print membership/new-hire packets, restock supplies (mints, office items, kids&rsquo; menus, crayons), order supplies, and manage drop-envelope paperwork.</li><li>Communications &amp; vendor coordination when needed</li><li>Marketing support: take and print photos for monthly specials and update relevant menu sections.</li><li>Maintain cleanliness and organization of the front desk and immediate exterior (water plants as needed)</li><li>Stay up to date on on calendar events: events/closures.</li></ul><p>Required qualifications &amp; skills</p><ul><li>Excellent customer-service and communication skills; warm, professional phone manner.</li><li>Ability to make connections with members and guests</li><li>Strong organizational skills and attention to detail; ability to multitask and prioritize.</li><li>Basic computer proficiency/ability to learn</li><li>Ability to handle cash/check transactions securely.</li><li>Team player who can assist servers and step into varied tasks during busy periods.</li></ul><p>Preferred</p><ul><li>Previous experience in hospitality, private club, or restaurant front-desk/host role.</li><li>Familiarity with POS/menu management systems and basic website editing.</li><li>Basic troubleshooting skills for AV/phone systems or experience coordinating vendor repairs.</li></ul><p>Perks/benefits (examples &mdash; adjust as applicable)</p><ul><li>Staff meals during shifts, free club privileges, seasonal bonus and opportunities for cross-training and advancement.</li></ul><p>Pay: $17.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li></ul><p>Work Location: In person</p>

Front Desk Receptionist/Membership Assistant

International Association of Orthodontics (IAO)

<p><b>Association Services Coordinator Work Environment:</b></p><p>The Association Services Coordinator works primarily from home. There usually are three to four staff meetings in the office per month. The IAO's IT personnel has set up the position to function efficiently from remote. There is some travel required. The Association Services Coordinator travels with the IAO to the Annual Meeting. This is a week-long meeting held in exciting destinations. The Association Services Coordinator also travels to select orthodontic conferences to recruit new members. This position reports directly to the Executive Director. The Association Services Coordinator will have to communicate effectively with members and leaders of the organization alike.</p><p><b>Association Services Coordinator Responsibilities:</b></p><p><b>1. Report to the Executive Director.</b></p><p><b>2. Maintain CE records for all IAO Members.</b></p><p><b>3. Do light bookkeeping that includes maintaining accurate financial status in members profiles, making credit card and check deposits for membership dues, annual meeting registrations, IAO Professional Advancement application fees and other financial activities as assigned.</b></p><p><b>4. Assist members in CE recording process including entering courses online, reporting number of hours, printing and or emailing full list of CE hours to proper authority.</b></p><p><b>5. Assist members in Professional Advancement program including application process, setting up caseworx, and maintaining certification records.</b></p><p><b>6. Key advisor to Executive Director for annual projects and meetings.</b></p><p><b>7. Proof read written communication to membership and organization leaders alike.</b></p><p><b>8. Assist staffing of IAO promotional booths at select orthodontic meetings as required.</b></p><p><b>9. Send out IAO annual meeting Exhibit Booth prospectuses in a timely manner.</b></p><p><b>10. Manage the assignment of booths and deposits for the annual meeting&rsquo;s exhibits in cooperation with the Executive Director.</b></p><p><b>11. Be responsible for the production and packaging of needed materials for the annual meeting (such as completed name badges, Board packets, tickets, etc.) and other IAO continuing education courses.</b></p><p><b>12. Maintain current committees, study clubs, IAO section representatives, IAO certified instructors, IAO Past-Presidents and other association listings.</b></p><p><b>13. Work with other IAO staff members in a team effort to accomplish needed tasks.</b></p><p><b>14. Assist as needed in the successful implementation of the IAO Annual Meeting and at the IAO Annual Meeting&rsquo;s registration booth.</b></p><p><b>15. Do word processing tasks as assigned by the Executive Director.</b></p><p><b>16</b>. <b>Complete any other duties as assigned by the Executive Director.</b></p><p>Job Type: Full-time</p><p>Pay: $25,000.00 - $30,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>5x8</li><li>8 hour shift</li><li>Monday to Friday</li></ul><p>People with a criminal record are encouraged to apply</p><p>Experience:</p><ul><li>Proofreading: 1 year (Preferred)</li><li>Meeting Logistics: 1 year (Required)</li></ul><p>Work Location: Hybrid remote in Shorewood, WI 53211</p>

Association Services Coordinator

Home Builders Association of Tennessee

<p>Job description</p><p>The Home Builders Association of Tennessee (HBAT) is a not-for-profit, 3,000-member statewide trade association representing the interests of the residential construction industry. We provide advocacy, education, networking, and resources to our members. Established in 1960, the HBAT has 11 local associations across the state. HBAT, along with our locals, are also members of the National Association of Home Builders (NAHB). HBAT&rsquo;s role is to support our affiliate associations throughout the state of Tennessee, be the voice for the housing industry at the state level and act as a liaison between the local and national organizations.</p><p>HBAT is seeking a motivated and detail-oriented Operations Coordinator with QuickBooks experience to support daily operations, bookkeeping, and administrative functions of the association. The ideal candidate will play a key role in maintaining accurate financial records, assisting with various accounting tasks, managing administrative functions, coordinating events and meetings, maintaining membership database and continuing education (CE) credits, ensuring compliance with reporting requirements, administrative support to HBAT committees and council, and perform other duties assigned by the CEO. This role requires excellent organizational skills, attention to detail, and a strong understanding of basic accounting principles.</p><p><b>Operations &amp; Administrative Support</b></p><ul><li>Manage daily office operations including scheduling meetings, taking meeting notes, answering phone calls, responding to emails, and maintaining official records.</li></ul><ul><li>Maintain organized filing systems, both electronic and paper documents.</li></ul><ul><li>Assist in preparing reports, presentations, agreements, and correspondence.</li></ul><ul><li>Track internal deadlines and follow up to ensure timely completion of tasks.</li></ul><ul><li>Provides support to HBAT committees/councils.</li></ul><ul><li>Implement and update bylaws and operational policies and procedures.</li></ul><p><b>Bookkeeping</b></p><ul><li>Process accounts payable/receivable and ensure timely invoicing using QuickBooks Online.</li></ul><ul><li>Reconcile bank accounts and credit card statements.</li></ul><ul><li>Assist with the preparation of monthly and year-end financial reports.</li></ul><ul><li>Coordinate with CPA for tax filings and year-end reporting.</li></ul><ul><li>Submit Political Action Committee reports, wage reports, and annual reports filing.</li></ul><ul><li>Manage office resources, supplies, and budgetary allocations.</li></ul><p><b>Membership and Continuing Education</b></p><ul><li>Maintain and update the membership database ensuring accuracy of contact information, online membership directory, engagement history, and updating other software programs.</li></ul><ul><li>Issue continuing education certificates and track CE hours for members.</li></ul><ul><li>Assist local associations with recruitment and retention efforts for local associations.</li></ul><ul><li>Assist with member communications efforts including newsletters, event promotions, reminders, website updates and social media.</li></ul><p>Meeting and Event Coordination</p><ul><li>Support the planning and coordination of conferences, board meetings, committee meetings, and member events.</li></ul><ul><li>Works with local HBA Executive Officers to ensure attendance of HBAT Directors and Local Presidents at state board meetings and events.</li></ul><ul><li>Track event registrations and prepare materials.</li></ul><p>Performs other duties as assigned by the CEO.</p><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in business, accounting, nonprofit management, or related field (preferred but not required).</li></ul><ul><li>Proficient with Microsoft Office Suite and QuickBooks Online required.</li></ul><ul><li>Minimum 2+ years of experience in office administration, operations, or bookkeeping.</li></ul><ul><li>Experience working with a membership database or CRM system.</li></ul><ul><li>Excellent verbal and written communication skills.</li></ul><ul><li>Flexibility to adapt to changing priorities and extended hours during events.</li></ul><p>Professional Expectations</p><ul><li>Consistent in-office presence during established hours; remote work possible on Fridays when schedule allows.</li></ul><ul><li>Flexibility to work additional hours leading up to annual meetings and events</li></ul><ul><li>Independent ownership of assigned responsibilities and deadlines.</li></ul><ul><li>Professional representation of the association in all interactions</li></ul><p>Location: Downtown Nashville</p><p>Salary Range: Based on experience.</p><p>The Home Builders Association of Tennessee offers a comprehensive benefits package, including health insurance, dental insurance, vision insurance, retirement plan, paid time off, holidays, paid parking, and professional development opportunities.</p><p>If you are a highly organized and detail-oriented individual with bookkeeping experience, please submit your application including a cover letter, resume, and references to membership@hbat.org. We look forward to hearing from you!</p><p>Pay: $50,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Operations Manager

FiftyForward

<div><div><div><div><div><b>Center Operations Coordinator</b></div>
<div>Non-Exempt / Full-Time / 40 Hours per week</div>
</div><div><b>Overview:</b></div>
<div>The Center Services Coordinator provides administrative and operational support to ensure the efficient day-to-day functioning of the FiftyForward Bordeaux Center. This position is responsible for front desk operations, membership processing, reservations management, database maintenance, and general office support.</div>
<div></div><div>This role supports the execution of programs and operational processes as directed by the Center Director and Regional Director. The position does not have supervisory authority or independent policy-making responsibility.</div>
<div></div><div><b>Essential Duties and Responsibilities:</b></div>
<ul><li>Develops annual operating plans and service initiatives while collaborating with the Center Director and Regional Center Director on the center&rsquo;s annual operating budget.</li>
<li>Collaborates with the Center Director to ensure operational consistency.</li>
<li>Communicates consistently with members regarding program &amp; center activities.</li>
<li>Maintains professional and welcoming member engagement.</li>
<li>Processes new memberships, renewals, and member payments in a timely and accurate manner.</li>
<li>Maintains accurate electronic and physical records, including MySeniorCenter data, attendance tracking, program rosters, participation metrics, revenue entries, reports, and expense documentation.</li>
<li>Manages all third-party enrollment and documentation.</li>
<li>Provides reservations and scheduling support by coordinating program room reservations, maintaining facility scheduling calendars, and communicating confirmed room assignments and updates to staff.</li>
<li>Coordinates with building partners and participates in monthly collaboration meetings to ensure building operational procedures are consistently aligned.</li>
<li>Provides logistical support for events and fundraising activities.</li>
<li>Assists in the preparation of flyers, calendars, newsletters, and promotional materials.</li>
<li>Coordinates office supply requests with the Administrative Assistant and monitors inventory levels to ensure operational needs are met.</li>
<li>Facilitates maintenance requests and communicates with appropriate personnel to address office equipment issues.</li>
<li>Participates in bi-weekly supervisions with the Regional Director.</li>
</ul>
<div></div><div><b>Qualifications:</b></div>
<ul><li>Associate degree required; Bachelor&rsquo;s degree preferred.</li>
<li>2+ years administrative or customer service experience preferred.</li>
<li>Experience with databases, scheduling, or membership systems helpful.</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Ability to manage multiple tasks in a member-focused environment.</li>
</ul>
<div></div><div><b>Physical Requirements:</b></div>
<ul><li>Ability to sit or stand for extended periods.</li>
<li>Ability to lift up to 25 pounds occasionally.</li>
<li>Ability to operate standard office equipment.</li>
</ul>
<div></div><div><b>Work Environment:</b></div>
<div>This position operates within a community-based center serving adults age 50+. The role requires consistent interaction with members, volunteers, and staff.</div>
<div></div><div><b>EEO Statement/Diversity Statement:</b></div>
<div>FiftyForward is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, creed, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, genetic information or any other status protected by applicable federal, state, or local law.</div>
<div></div><div>At FiftyForward we see and celebrate the differences in every person. Together, we are creating a responsive community that is open, engaged, and accepting of all.</div>
<div></div><div><b>Agency Competencies:</b></div>
<div>Employees should be committed to:</div>
<div>Serving older adults with tenderness and understanding while elevating and responding to their needs, as we believe service to others is life&rsquo;s highest calling.</div>
<ul><li>Ensuring every interaction, regardless of complexity or difficulty, is met with kindness and empathy, giving hope to those who think they are alone in this world.</li>
<li>Nurturing and promoting a compassionate team and community that supports, honors, and values all older adults without judgement.</li>
<li>Working with integrity, holding ourselves accountable as we do the rewarding work of service to honor and benefit older adults.</li>
<li>Connecting older adults to one another, resources and to the greater community, helping to overcome isolation and leading to longer, healthier lives.</li>
<li>Building an inclusive community through providing safe spaces for every older adult to gather and feel a genuine sense of closeness in all centers and programs.</li></ul></div></div></div><div></div>

Center Operations Coordinator

Maine Medical Association

<div><p>The Maine Medical Association (MMA) is seeking a detail-oriented and organized Finance &amp; Membership Associate to support our Finance and Membership teams. This exempt position will also play an integral role in the smooth functioning of the organization by providing administrative support, maintaining office systems, and assisting with event planning and coordination for meetings and conferences.</p><p></p><p><b><br>
Application Instructions:</b></p><ul><li>
Please include a <b>cover letter</b> addressing what about this position appeals to you and why you believe you are a good fit.</li><li>
Please complete all <b>screening questions and DISC Assessment that will be emailed to you</b>.</li></ul><p></p><p><b><br>
PLEASE NOTE: </b>This is an in-person position located in Manchester, Maine.<b> You must live within commuting distance to be considered for this position. </b>If you do not currently live within commuting distance and plan to relocate, please state this in your cover letter.</p><b>
Compensation:</b><p>
$40,500 - $49,000 yearly</p><b>
Responsibilities:</b><p><b>
Finance Role &amp; Responsibilities</b></p><p>
Assist our Director of Finance &amp; Operations with basic bookkeeping tasks, including data entry, processing invoices, and tracking expenses.</p><ul><li>
Perform basic bookkeeping tasks, including entry of deposits, preparing payments, monitoring accounts payable/receivable, and monthly reconciliations in QuickBooks.</li><li>
Maintain accurate financial records and assist in the preparation of financial reports.</li><li>
Provide support for budget tracking and financial forecasting activities.</li><li>
Assist with payroll, including time sheet processing.</li></ul><p></p><p><b><br>
Membership Role &amp; Responsibilities</b></p><p>
Assist our Director of Membership &amp; Digital Engagement with membership database administration and member services operations, supporting members across the membership lifecycle and maintaining accurate records.</p><ul><li>
Maintain the membership database to support member communications and services, including processing new member accounts, updating membership status, managing expiration records, and assisting with routine data audits and reporting.</li><li>
Assist with membership dues processing, including invoice and roster preparation, payment tracking, and coordination with the Finance team.</li><li>
Support outreach initiatives, including member communications, renewal and recruitment efforts, and coordinated mailing campaigns.</li><li>
Respond to member inquiries and provide support with account access, profile updates, and general membership services.</li><li>
Assist with event planning and coordination for meetings, conferences, and training.</li><li>
On-site membership event support as needed.</li></ul><p></p><p><b><br>
Administrative Role &amp; Responsibilities</b></p><p>
Ensure smooth daily office operations by managing mail services, maintaining office supplies and equipment, and serving as the primary point of contact for incoming calls.</p><ul><li>
Assist the Operations Manager as needed with the coordination of facilities and office maintenance.</li><li>
Manage daily mail activities, including labeling postage, sorting inbound and outbound mail, and handling pickup and drop-off.</li><li>
Maintain office functionality by overseeing equipment upkeep, scheduling recycling, managing inventory, ordering office and kitchen supplies, and performing light facility tasks.</li><li>
Provide essential support by updating internal and external contact lists.</li><li>
Assist with the preparation of reports, presentations, and other documents as requested.</li><li>
Coordinate office operations and maintain filing systems.</li><li>
Handle incoming phone calls, emails, and general inquiries, ensuring timely and professional responses.</li><li>
Some local/in-state travel will be needed for mail, bank deposits, and meetings.</li></ul><b>
Qualifications:</b>
<p><b>
Required Qualifications:</b></p><ul><li>
High school diploma or equivalent.</li><li>
Minimum of 2 years of experience in an administrative support or office management role.</li><li>
Exceptional attention to detail and a high degree of accuracy in data entry and record-keeping.</li><li>
Strong organizational skills with the proven ability to prioritize tasks, manage time effectively, and meet deadlines in a dynamic environment.</li><li>
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn new database and software systems quickly.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to work independently with minimal supervision as well as collaboratively within a team.</li></ul><p></p><p><b><br>
Preferred Qualifications:</b></p><ul><li>
Associate/bachelor&rsquo;s degree or additional training/certification in a related field.</li><li>
Prior experience with QuickBooks or similar bookkeeping software, membership databases, and/or Customer Relationship Management (CRM) software.</li><li>
Experience with the coordination of mail campaigns and/or meetings.</li></ul><b>
About Company</b><p><br>
The Maine Medical Association, with its roots dating back to the early 1800s, is dedicated to supporting physicians and multi-disciplinary health care teams, promoting public health, and advocating for patients in Maine. Through policy, advocacy, education, and support, the MMA is the leading voice of more than 4,300 Maine physicians.</p><p><b>
Working Conditions:</b></p><ul><li>
Full-time, exempt position, 40 hours per week.</li><li>
8:00 am &ndash; 4:30 pm Monday &ndash; Friday.</li><li>
Potential for hybrid in-office/remote work after probationary period.</li><li>
Competitive pay, 13 paid holidays, and 168 hours of PTO.</li></ul><p><b>
Benefits Include:</b></p><ul><li>
Comprehensive health, dental, and vision insurance available with generous employer contributions.</li><li>
Simple IRA with 3% employer match.</li><li>
Medical FSA.</li><li>
Life and disability insurance.</li></ul></div>

Finance & Membership Associate

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