nonprofit operations manager

Manos Unidas international

Operations Manager Manos Unidas International Hybrid (North Seattle area) | 30 hours/week | $41,250&ndash;$52,500 annually (0.75 FTE) equivalent to $26.44 &ndash; $33.65/hour)About Manos Unidas InternationalManos Unidas International is a 501(c)(3) nonprofit organization dedicated to improving educational equity and community inclusion for individuals with disabilities. Through culturally responsive programs like Ayllu, we create tools, training, and connections that empower families and educators. As we expand to multiple programs and a larger team, we are strengthening our internal infrastructure to ensure high‑quality, compliant, and sustainable operations.Position OverviewThe Operations Manager supports the Executive Director by ensuring that internal operations run smoothly and that the organization maintains accurate documentation for HR, finance, and grant compliance. This 0.75 FTE role provides mid‑level operational support across the organization.The ideal candidate has experience in nonprofit operations or small business, HR processes and financial systems, is detail‑oriented, organized, and comfortable managing multiple administrative and operational tasks in a mission‑driven environment.They enjoy detailed work, thrive in a mission‑driven environment, and can build systems that support a growing team and multiple programs.This role works closely with the Executive Director to support staff and strengthen internal systems and operations.Key ResponsibilitiesHuman Resources &amp; Staff Support<ul><li>Prepare employment and contractor agreements using established templates</li><li>Maintain and update the Employee Handbook under ED guidance</li><li>Manage PTO, time tracking, and scheduling systems (e.g., Connecteam, Gusto)</li><li>Support onboarding and offboarding processes</li><li>Assist with recruitment, screening, and interview coordination</li><li>Maintain confidential personnel files and HR documentation</li><li>Ensure HR documentation is complete and organized</li></ul>Finance Support<ul><li>Maintain receipts, invoices, reimbursements, and financial documentation</li><li>Process payments and write checks as directed</li><li>Track program expenditures and compare against budgets</li><li>Prepare financial documentation for the ED or bookkeeper</li><li>Generate and send invoices for services</li><li>Support financial components of grant reporting by gathering data and documentation</li><li>Maintain organized digital financial records</li></ul>Compliance Support<ul><li>Track grant deliverables, reporting deadlines, and required documentation</li><li>Maintain compliance files and ensure documentation is complete and accessible</li><li>Support internal controls by following established procedures</li><li>Maintain secure digital filing systems for contracts, policies, and compliance records</li><li>Assist with preparing materials for audits or monitoring visits (not lead them)</li></ul>Development &amp; Grant Support (non‑communications)<ul><li>Maintain donor and grant databases</li><li>Track grant‑related data and deadlines</li><li>Generate donation receipts and acknowledgments</li><li>Support website payment integrations (technical/operational tasks only)</li><li>Organize and maintain grant documentation</li></ul>Office &amp; Operational Management<ul><li>Manage office equipment, supplies, and inventory</li><li>Purchase program supplies and materials as requested</li><li>Maintain a clean, organized office environment</li><li>Support scheduling, logistics, and internal coordination across programs</li></ul>Skills Required<ul><li>Operational systems management</li><li>HR administration (onboarding, time tracking, PTO, documentation)</li><li>Financial documentation and basic bookkeeping support</li><li>Compliance tracking and documentation</li><li>Project and task coordination</li><li>Data and record management</li><li>Proficiency with Excel, Google Workspace, and HR/finance platforms</li><li>Clear communication and strong professional judgment</li><li>Ability to maintain confidentiality</li><li>Problem‑solving and initiative within established systems</li><li>Strong English skills</li></ul>Position Details<ul><li>Schedule: 30 hours per week (0.75 FTE)</li><li>Annual Salary: $41,250 &ndash; $52,500 (equivalent to $26.44 &ndash; $33.65/hour)</li><li>Location: Hybrid; must reside in the greater Seattle area</li><li>Benefits: Pro‑rated paid vacation, paid holidays, and Washington State sick leave</li><li>Health Insurance: Not offered at this time</li><li>Reports to: Executive Director</li><li>Supervises: None</li><li>Must have valid work authorization</li></ul>Ideal Candidate<ul><li>AA or BA/BS in accounting, finance, nonprofit management, or related field</li><li>Experience with nonprofit operations, HR systems, or financial processes</li><li>Strong organizational and time‑management skills</li><li>Ability to work independently and manage multiple priorities</li><li>Bilingual English/Spanish preferred</li></ul>To ApplySubmit a resume and short cover letter to by March 30th, 2026. Applications will be reviewed on a rolling basis. Start date: Apr 30, 2026Pay: $41,250.00 - $52,500.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Kenmore, WA 98028

Operations Manager- Non-Profit

SEEC Institute

Role: Operations Manager Location: Must be based in Washington, DC (Full Time, Remote-First) Experience: 2-5 years of experience in operations, project management, nonprofit management, or a related field. Current undergraduate students are not eligible for this role. Salary: $55,000- 75,000 based on experienceAbout SEEC Institute: SEEC Institute is a Washington, D.C.-based nonprofit organization committed to bridging the gap between the private sector, Congress, environmental advocates, and other experts to advance large-scale climate and environmental solutions. With a startup-style environment, we thrive on creativity, adaptability, and collaboration to drive impactful initiatives.Position SummarySEEC Institute is seeking an Operations Manager to build and manage the operational infrastructure that powers our events, compliance processes, and internal systems. This role will serve as the operational backbone of the organization and will involve a mix of administrative, operations, and strategic responsibilities.This is a high-ownership role for someone who thrives on creating order from complexity, building repeatable systems, and proactively solving problems. The ideal candidate is detail-oriented, highly organized, and comfortable operating in a fast-paced, mission-driven environment.The position reports directly to the Executive Director.Core ResponsibilitiesEvent Management &amp; External Convenings<ul><li>Lead execution of conferences, stakeholder convenings, and external events, in conjunction with our Director of External Affairs</li><li>Develop and manage timelines, vendor relationships, contracts, and budgets (non-accounting)</li><li>Coordinate logistics with partners, and venues, including Congressional offices</li><li>Build repeatable event playbooks to streamline future execution</li></ul>Internal Operations &amp; Systems<ul><li>Assist in the design and improvement of internal workflows and operational systems</li><li>Implement and maintain SOPs and internal documentation</li><li>Identify inefficiencies and implement process improvements</li><li>Assist with management of operational tools and systems (e.g., CRM, event platforms, project management software)</li><li>Oversee vendor relationships and operational contracts</li><li>Prepare, submit, and track required ethics documentation for events and engagements, in conjunction with policy and external relations staff</li><li>Develop templates and internal processes to ensure consistent compliance execution</li></ul>QualificationsRequired:<ul><li>2-5 years of experience in operations, project management, nonprofit management, or a related field</li><li>Completed an undergraduate degree; current undergraduate students are not eligible for this role</li><li>Experience with complex events with multiple external stakeholders</li><li>Exceptional attention to detail and organizational skills</li><li>Strong written communication skills, particularly for formal documentation</li><li>Demonstrated ability to build or improve systems and processes</li><li>Ability to manage multiple high-stakes deadlines simultaneously</li></ul>Preferred:<ul><li>Experience working with or adjacent to congressional offices, federal agencies, or regulated environments</li><li>Familiarity with House and Senate ethics rules</li></ul>What We&rsquo;re Looking ForThe ideal candidate:<ul><li>Takes ownership and does not wait for detailed direction</li><li>Enjoys building structure where it doesn&rsquo;t yet exist</li><li>Balances precision with speed</li><li>Brings strong judgment and discretion</li><li>Is comfortable operating independently in a small, mission-driven team</li></ul>Scope of Role This full-time position focuses on operations, compliance, and execution. It does not include bookkeeping/accounting or fundraising/development responsibilities.Reports to: Executive DirectorBenefits:<ul><li>Competitive salary ($55,000- 75,000)</li><li>Health, dental, and vision insurance</li><li>Generous paid time off (PTO)</li><li>Professional development opportunities</li></ul>How to Apply: (applications not submitted in the following manner will not be considered)Please submit your resume and a cover letter in a single PDF, detailing your interest and qualifications for this role, to info@seecinstitute.org by March 20, 2026.Job Type: Full-timePay: $55,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Washington, DC 20003

Operations Manager

Cochise Harm Reduction

Job Description: Operations Manager (OM)Reports to: Executive Director (ED)Type &amp; Location: This is a hybrid role with remote work and some time in our Bisbee office. Depending on the needs of the organization and the responsibilities of the position, it may become fully remote.Position Status: 40 hours/week, requires some evening and weekend hoursSalary: $24-28/hour; $49,920 - $58,240 annuallyBenefits: CHR offers benefits designed to support employee well-being, financial security, and work&ndash;life balance while remaining sustainable and aligned with our mission.<ul><li>Health Benefits (ICHRA) Full-time employees are eligible for a $350 monthly ICHRA allowance to reimburse individual health insurance premiums and other qualifying medical expenses. Coverage is employee-only.</li><li>Retirement &ndash; 403(b) Beginning in 2026, CHR will match 100% of employee contributions to the 403(b), up to 2% of pay. Employer contributions are immediately vested.</li><li>Paid Time Off (PTO) All employees accrue PTO (prorated for part-time staff), with accrual increasing by tenure. Up to 80 hours may be carried over each year. Full-time staff also receive sick time and paid federal holidays.</li></ul>Individuals who are BIPOC, LGBTQIA2S+, and/or whose lived experience includes substance use, sex work, homelessness, and/or incarceration are strongly encouraged to apply.Org Overview: Cochise Harm Reduction (CHR) was founded in 2019 and received its 501 (c) (3) non-profit status in 2022. Our mission is to improve the lives of rural people who use drugs. In 2020, we began our flagship Mobile Harm Reduction Program, providing low-barrier, community-based services across Cochise County. Since then, CHR has grown rapidly in both staff capacity and program reach, expanding harm reduction, peer navigation, and community-based services across Cochise County. We currently have 9 employees, including 5 full-time staff members. As our programs continue to grow, we are strengthening our internal systems and operational infrastructure to ensure long-term sustainability. This is an exciting opportunity to join a small, mission-driven team at a pivotal stage of organizational development. We are seeking someone who is energized by building strong systems and supporting a growing organization committed to harm reduction values and rural community health. CHR&rsquo;s team is exclusively comprised of people with lived experience in chaotic drug use, homelessness, incarceration, sex work, and/or justice system involvement.Preferred location: Cochise County, Arizona. Candidates who currently reside in Cochise County or are willing to relocate are strongly preferred. This position may be performed remotely if the selected candidate meets operational requirements and the essential functions of the role can be performed without an on-site presence.The Operations Manager is a full-time position responsible for supporting CHR&rsquo;s executive coordination, financial administration, human resources (HR) processes, and internal systems. This role works closely with the Executive Director to ensure smooth organizational operations and compliance across programs. The Operations Manager manages core administrative, bookkeeping, payroll, HR, and board support functions that are essential to CHR&rsquo;s sustainability and growth. This position has the potential for growth as CHR continues to expand its operational infrastructure. The OM reports directly to the ED.<ul><li>30% Executive Support Responsibilities</li><li>30% Finance Assistance Responsibilities</li><li>15% Human Resources Administration</li><li>15% Operations Tasks</li><li>10% Outreach Program Engagement</li></ul>Roles and Responsibilties: <ul><li>Executive Support</li><li>Manage Executive Director calendar, meeting logistics, and scheduling for staff and board engagements</li><li>Provide comprehensive board administrative support, including agenda and packet preparation, documentation, recruitment and onboarding directors, compliance tracking, and meeting coordination</li><li>Track grant deadlines, deliverables, and reporting timelines to ensure timely submission</li><li>Support preparation of presentations, reports, and internal documentation</li><li>Maintain organized records and follow-up on action items</li><li>Finance &amp; Bookkeeping</li><li>Administer payroll through Gusto and troubleshoot payroll and PTO issues</li><li>Manage accounts payable and receivable, including contractor payments, staff reimbursements, and funder invoicing</li><li>Maintain accurate financial documentation and organize receipts and supporting records</li><li>Support monthly bookkeeping processes, including grant-based labor and expense allocations</li><li>Support ED with annual budgets, grant budgets, and submitting budget revisions</li><li>Assist with audit preparation and ensure compliance with funder, insurance, and landlord requirements</li><li>Human Resources Administration</li><li>Coordinate recruitment logistics, including job postings and onboarding processes</li><li>Administer employee benefits (ICHRA, 403(b)) and support payroll-related HR functions</li><li>Coordinate timely performance review processes and ongoing HR documentation</li><li>Assist with updating and maintaining employee handbook and internal policies keeping in mind current non-profit best practices and compliance</li><li>Assist in developing more comprehensive onboarding materials and processes and evaluate these materials on a regular basis</li><li>Operations &amp; Systems Tasks</li><li>Oversee organized digital file systems and oversee information access and permissions</li><li>Maintain and oversee technology troubleshooting and vendor communication</li><li>Manage organizational contracts, leases, MOUs, and related compliance documentation</li><li>Oversee insurance renewals and workers&rsquo; compensation administration</li><li>Support the development and improvement of internal systems and administrative processes</li><li>Support general office systems</li><li>Outreach Program Engagement</li><li>Participate in outreach programming on a regular weekly basis to remain connected to CHR&rsquo;s mission and participant experience</li><li>Support basic outreach operations and data documentation during assigned program shifts</li><li>Collaborate with program staff to ensure administrative systems align with real-world program needs</li><li>Support ED with program evaluation activities</li><li>General Administrative Responsibilities</li><li>Participate in CHR team meetings and communications</li><li>Maintain confidentiality in all personnel, financial, and board matters</li><li>Contribute to building strong internal systems that support CHR&rsquo;s mission</li><li>Work on special projects and events, as assigned by ED</li></ul>Qualifications:- Minimum 4-5 years of experience in nonprofit administration, operations, executive support, bookkeeping, HR administration, or a related field- Demonstrated experience managing complex calendars, coordinating meetings, or providing direct administrative support to senior leadership- Demonstrated experience managing administrative systems with strong attention to detail and follow-through- Experience managing payroll, accounts payable/receivable, and financial documentation processes- Strong organizational skills with the ability to manage multiple deadlines and shifting priorities- Strong systems orientation with the ability to identify inefficiencies, improve workflows, and thoughtfully leverage emerging tools (including AI technologies) to streamline operations- High level of discretion and ability to handle confidential personnel, financial, and board information- Strong written and verbal communication skills, including professional correspondence and documentation- Proficiency in Google Workspace (Docs, Sheets, Drive, Gmail, Calendar) and experience navigating administrative and financial software systems (e.g., Gusto, QuickBooks Online, Airtable, Slack)- Ability to work independently while also serving as a key internal resource to leadership and staff- Commitment to CHR&rsquo;s mission and harm reduction values- Lived experience that demonstrates an understanding of substance use, sex work, justice system involvement, and/or houselessness.- Ability to participate in one regular weekly outreach shift (if local applicant)- Lives in ArizonaDesired Experience:- Experience serving in an Operations Manager, Office Manager, or senior administrative leadership role within a nonprofit or mission-driven organization- Experience providing executive-level administrative support (calendar management, board coordination, agenda, and packet preparation)- Experience working in a small but growing non-profit organization navigating scaling challenges- Experience supervising staff or contributing to the development of team leadership systems in a growing organization- Experience with nonprofit bookkeeping and grant-based financial tracking- Experience supporting audits or preparing financial documentation for funders- Experience administering employee benefits and supporting HR processes- Experience supporting a Board of Directors (meeting preparation, compliance tracking, documentation)- Experience building, documenting, and refining internal policies and operational procedures- Demonstrated ability to take initiative, make decisions, and implement process improvements with minimal oversight- Familiarity with harm reduction, public health, or community-based services- Associate&rsquo;s or Bachelor&rsquo;s degree in business, nonprofit management, public administration, or related field (or equivalent lived/work experience)- Lives in Cochise County, Arizona, and can work in a hybrid-styleWe acknowledge the ways in which systemic oppression and injustice can undermine access to professional opportunities and are committed to conducting hiring and promotion processes that are equitable and accessible to those commonly excluded from the workforce (Thank you to The Bronx Defenders for this wording). We encourage people from underrepresented backgrounds to apply, particularly individuals who are BIPOC, LGBTQIA2S+, and/or whose lived experience includes substance use, sex work, homelessness, and/or incarceration. While the skills and qualifications above are desired, it is not a requirement that you meet every single one. We will provide time and training to assist the hired candidate to become proficient in areas where familiarity is lacking.Job Type: Full-timePay: $24.00 - $28.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k) matching</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Relocation assistance</li><li>Retirement plan</li></ul>People with a criminal record are encouraged to applyWork Location: Hybrid remote in Bisbee, AZ 85603

Animal Pain Research Institute

Location: Hybrid (Chicago 2 days/Remote 3 days)Compensation: Negotiable, up to $140K+ (commensurate with experience)Commitment: Full-timeTimeline: Applications will be assessed on a rolling basis, so please apply as soon as possibleWe are a small, fast-growing scientific research nonprofit focused on developing therapeutic interventions to improve the lives of humans and animals. We are currently a team of three and scaling quickly to ~10.We need someone who can step in immediately and take full ownership of operations so the Executive Director can focus on fundraising, partnerships, and mission-critical work. Your job is to take ownership of everything that is not mission-critical work, and ensure the organization runs smoothly, compliantly, and without constant oversight.We are looking for someone who has helped build and scale organizations, whether by starting their own or working closely with leadership to grow something meaningful and successful. This is not a traditional &ldquo;office manager&rdquo; role. You will be responsible for making sure the organization runs correctly, compliantly, and efficiently across every administrative function.What You&rsquo;ll Do<ul><li>You will operate with a high degree of autonomy</li><li>You are expected to identify problems and propose solutions, not wait for direction. The Executive Director will rely on you to communicate in a decision-relevant style</li><li>When bringing decisions forward, you will have already done the legwork with relevant experts</li></ul>This will be a flexible and adaptable role. Here are some of the typical duties:Financial Operations &amp; Compliance<ul><li>Work directly with bookkeepers, CPAs, and other experts to ensure all financial operations are accurate and compliant</li><li>Oversee payroll, filings, and reporting</li><li>Ensure nothing falls through the cracks with IRS and other regulatory requirements</li><li>Verify that external partners are doing their work correctly</li></ul>Vendor &amp; Systems Management<ul><li>Manage relationships with payroll providers, accountants, legal, and other vendors</li><li>Identify better tools or partners when needed</li><li>Ensure systems are functioning, integrated, and reliable</li><li>Build simple, effective processes where none currently exist</li></ul>HR &amp; Hiring Operations<ul><li>Own onboarding and offboarding processes</li><li>Ensure HR compliance and coordination of benefits</li><li>Support hiring logistics as we scale quickly</li><li>Build lightweight but effective HR systems</li></ul>Budgeting &amp; Financial Coordination<ul><li>Partner directly with the Executive Director on budgeting</li><li>Translate strategic direction into operational budgets</li><li>Track spending and ensure alignment with organizational goals</li><li>Surface tradeoffs and risks early</li></ul>Internal Operations<ul><li>Create structure and clarity in a fast-moving environment</li><li>Identify and fix inefficiencies</li><li>Keep the organization organized and moving forward</li></ul>What We&rsquo;re Looking ForNote, these are ideal. Even if you do not meet all the criteria, we encourage you to apply if you believe you could excel in this role.Essential:<ul><li>You have a strong strategic mindset, and can prioritize what matters most operationally at any given time</li><li>You are comfortable operating in ambiguity and building as you go</li><li>You care deeply about doing things correctly and compliantly</li><li>You know how to seek out expertise to confirm compliance and best practices</li><li>You can move quickly and don&rsquo;t get stuck over-optimizing details</li><li>You have experience taking ownership at a high level in organizations</li></ul>Ideal:<ul><li>10&ndash;15+ years of hands-on operational experience supporting organizations (ideally, nonprofits)</li><li>Experience in small, growing, or early-stage organizations where you had to build systems from scratch</li><li>Strong track record of working across finance ops, compliance, HR, and vendor management</li><li>Experience coordinating with CPAs, payroll providers, legal counsel, and other external experts</li><li>Familiarity with multi-state or multi-jurisdiction compliance</li></ul>Job Type: Full-timePay: $80,000.00 - $140,000.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Chicago, IL 60611

Head of Operations for Nonprofit (Full-Time)

Big Brothers Big Sisters

Founded in 1957, Big Brothers Big Sisters of Greater Chattanooga is the area&rsquo;s largest youth mentoring organization. Our vision is that all youth achieve their full potential, and our mission is to create and support one-to-one mentoring relationships that ignite the power and promise of youth. Our work is guided by our core agency values.Integrity &ndash; We champion integrity in how we execute our programs with open, honest communication.Thought Leadership &ndash; We drive creative thinking in the youth mentoring space.Access, Belonging, and Opportunity &ndash; We are intentional in creating access for all, fostering a sense of belonging among those we serve and represent, and expanding opportunities and thrive within our community.Safety &ndash; We prioritize safety, and all our decisions are driven by the safety of the youth and their families, our volunteers, and our staﬀ.Excellence &ndash; We deliver high-quality program support as evidenced by the metrics for safety, customer service, and long-term impact.Enthusiastic Contribution &ndash; We view our people and the people we work with as a gift. We show it by adding value to every person and situation we encounter.Beneﬁts➢Salary: $55,000 - $65,000➢4-Day workweek (Full-Time, 32 hours/week) with occasional remote workdays➢ Health Insurance (Employee contribution of $20/month for employee-only coverage; rates vary for additional dependents, Telehealth through TextCare is included at no additional cost)➢ Dental, Vision, and Short-Term Disability Insurance➢ Retirement Beneﬁts➢ 10 Vacation Hours and 10 Sick Hours Accrued Each MonthPosition SummaryThe Operations Manager is a professional serving as the operational and administrative backbone of Big Brothers Big Sisters of Greater Chattanooga. Reporting directly to the CEO, this role ensures the agency&rsquo;s daily impact is sustained through meticulous oversight of oﬃce resources, vendor relationships, and ﬁnancial record-keeping. Operating with a fundraising and recruitment mindset, the Operations Manager recognizes that organizational excellence and a positive culture are the primary drivers of donor trust and volunteer growth. By acting as a departmental bridge, this role ensures the agency remains fully compliant with Big Brothers Big Sisters of America (BBBSA) standards and local employment laws while proactively fostering a supportive, inclusive, and eﬃcient environment for all staﬀ.Essential Job DutiesFinancial Administration● Bookkeeping &amp; Payroll: Oversee payroll, general ledger entry, accounts receivable, and accounts payable using QuickBooks Online.● Banking: Process and document timely deposits of donations into appropriate accounts.● Grant Management: Oversees all grant reimbursement processes across federal, state, and county funding platforms, ensuring accuracy and compliance. Partners with the CEO to identify funding opportunities and support the development of grant proposals.● Reporting &amp; Audit: Analyze monthly ﬁnancials and cash ﬂow for the Leadership Team and Board; coordinate documentation for the annual independent ﬁnancial audit. Oﬃce Operations &amp; Governance● Daily Management: Oversee daily oﬃce operations to provide a functional and professional work environment.● Vendor &amp; Facility Oversight: Manage all vendor relationships, including equipment procurement, service level monitoring, and bidding out occupancy contracts every three years.● Board Support: Maintain Board Member ﬁles, schedule meetings, record minutes, and manage meeting logistics.● Systems Administration: Serve as the Matchforce (Customized Salesforce) Admin/Superuser and manage employee data within agency systems.● Compliance: Partner with the CEO to submit required local, state, and federal reports and maintain BBBSA self-assessment and data reporting.Human Resources &amp; Culture● Talent Management: Manage all hiring functions, including job postings, interviews, ﬁngerprinting, and background checks for all incoming staﬀ..● Onboarding: Provide orientations covering agency policies, the Personnel Manual, and beneﬁt plans.● Beneﬁts Administration: Identify and manage employee beneﬁt options (health, dental, vision, retirement) and lead the bidding process for providers.● Staﬀ Engagement: Plan and implement staﬀ meetings, retreats, team days, and annual holiday gatherings.Agency Advocacy &amp; Growth● Fundraising Mindset: Understand that every high-quality ﬁnancial report, timely gift acknowledgment, and well-maintained oﬃce environment contributes to donor conﬁdence and retention. Collaborate with the Development team to ensure operational data is available for impact reporting and donor stewardship.● Recruitment Stewardship: Serve as an ambassador for the mission by representing the organization at community events, presentations, and outreach opportunities. Conﬁdently engage diverse audiences through public speaking and relationship-building to promote volunteerism and inspire individuals to become mentors. Identify and cultivate opportunities across the community to strengthen awareness of the mission and support the recruitment of volunteers and partners.● Resource Maximization: Proactively seek ways to reduce overhead and manage vendor costs to ensure maximum funding goes directly to youth mentoring services.● Ambassadorship: Represent the agency&rsquo;s values (Integrity, Excellence, and Enthusiastic Contribution) in all interactions with vendors, board members, and the public.Why You&rsquo;ll Love This Role● Mission-Critical Impact: You aren't a cog in a machine; you are the one building and maintaining it. Your work ensures our program teams can focus on their expertise while you handle the &quot;how.&quot;● The &quot;Swiss Army Knife&quot; Experience: From HR and tech stacks to ﬁnance and facilities, no two days are the same. You will be the strategic backbone of our entire team.● A Culture That Anchors: Let&rsquo;s be honest: Non-proﬁt work is demanding. The stakes are high, and the problems we&rsquo;re solving are big. That&rsquo;s why we&rsquo;ve built a culture that acts as an anchor, not a weight.● Radical Flexibility: We value outcomes over hours. Our 4-day workweek is a commitment to your well-being, ensuring you have the margin needed to bring your best self to our mission every day. Key Qualiﬁcations● Education: A Bachelor&rsquo;s degree in Nonproﬁt Management, Human Resources, Business, Finance, or a related ﬁeld.● Technical Proﬁciency: Proﬁcient in QuickBooks Online.○ Ability to use Google Suite and adapt to new technology tools, speciﬁcally Salesforce (Matchforce) and Dialpad.● Mission Alignment: Deep belief in the Big Brothers Big Sisters mission and the potential of the youth served.○ Commitment to advancing access, belonging, and opportunity.● Discretion &amp; Conﬁdentiality: High degree of professional discretion and the ability to maintain strict conﬁdentiality regarding personnel, ﬁnancial, and donor records.● Interpersonal &amp; Communication Skills:○ Excellent oral and written communication skills.○ Ability to develop trust and rapport among youth clients, volunteers, and staﬀ. ○ Coachable, with a proven ability to give and receive actionable feedback.○ Assumes the best in people and works eﬀectively within a team environment.● Operational Execution: Highly organized with the ability to multi-task between various administrative and ﬁnancial projects.● Schedule Flexibility: Willingness to work some evenings and weekends as required for meetings or events.● Physical Requirements &amp; Work Environment: Ability to sit for extended periods at a computer, occasionally lift up to 25 lbs (oﬃce supplies/event gear), and navigate various community event spaces.● Legal &amp; Employment Terms:○ Licensure: Must possess and maintain a valid driver&rsquo;s license.○ Background &amp; Safety: Position is contingent upon the successful completion of a comprehensive background check and ﬁngerprinting, as required by BBBSA and state safety standards.○ At-Will Clause: Employment with BBBS of Greater Chattanooga is at-will, meaning either the employee or the agency can terminate the relationship at any time, with or without cause.○ Other Duties Clause: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. Duties, responsibilities, and activities may change at any time with or without notice.Pay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Denver Metro Chamber of Commerce

<div>Position Overview
The Denver Metro Chamber Leadership Foundation is seeking a highly organized and detail-oriented Executive Assistant Intern to support the Executive Vice President of the Denver Metro Chamber of Commerce and President of the Leadership Foundation, as well as the Manager of Alumni Engagement &amp; Fundraising.
This 12-14 week internship offers a unique opportunity to gain hands-on experience supporting senior leadership within a nonprofit and civic leadership organization. The intern will assist with scheduling, board coordination, communications, and program support while learning how leadership initiatives and nonprofit operations function at an executive level.
Key Responsibilities<ul><li>
Provide administrative support to senior leadership</li><li>
Manage calendars and coordinate meetings with internal and external stakeholders</li><li>
Assist with planning and coordination of Board of Directors meetings, including preparing materials, tracking attendance, and documenting action items</li><li>
Develop and format executive presentations and meeting materials</li><li>
Support travel coordination and expense reporting</li><li>
Assist with executive correspondence and communications</li><li>
Provide administrative and coordination support for Leadership Foundation programs and initiatives</li><li>
Maintain organized records, documents, and program metrics</li><li>
Handle confidential information with professionalism and discretion</li></ul>
Preferred Qualifications<ul><li>
Current undergraduate or graduate student studying business, nonprofit management, communications, public administration, or a related field</li><li>
Strong organizational, time management, and multitasking skills</li><li>
Excellent written and verbal communication skills</li><li>
Proficiency in Microsoft Office (PowerPoint, Excel, Word)</li><li>
Professionalism, attention to detail, and ability to work independently</li></ul>
What You&rsquo;ll Gain<ul><li>
Exposure to executive leadership within a major regional business organization</li><li>
Experience supporting board governance and nonprofit operations</li><li>
Opportunities to develop professional communication, organization, and presentation skills</li></ul> 
Hours: 15-20 hours/week
Duration: 14 weeks
Hourly rate: 19.23/hour
Accepting applications until 3/24</div>

Executive Assistant Intern DMCCLF

Connolly Ranch Education Center

Job SummaryConnolly Ranch Education Center is seeking an organized, detail-oriented Office Manager/Bookkeeper to support the financial and administrative operations of our nature-based education nonprofit.This role is ideal for someone who enjoys combining bookkeeping, administrative systems, and community-facing support in a mission-driven environment. The Office Manager / Bookkeeper helps ensure the organization runs smoothly behind the scenes while supporting programs that connect thousands of children and families to nature each year.About Connolly Ranch Education CenterConnolly Ranch Education Center is a beloved community resource in Napa dedicated to connecting children, families, and schools to nature through discovery-based education. Each year, more than 5,000 community members participate in our field trips, homeschool enrichment, early childhood programs, summer camps, and community events.Our work inspires curiosity, environmental stewardship, and meaningful connections to the natural world.Position OverviewThe Office Manager / Bookkeeper supports the organization&rsquo;s bookkeeping, program enrollment systems, HR administration, and office operations. This position works closely with the Executive Director, program leadership, and external financial professionals to maintain accurate financial records and efficient administrative systems.ResponsibilitiesFinancial &amp; Bookkeeping<ul><li>Maintain financial records in QuickBooks or similar accounting software</li><li>Process accounts payable and receivable</li><li>Reconcile bank and credit card statements</li><li>Support the monthly financial close and documentation</li></ul>Program Enrollment &amp; Billing<ul><li>Manage program registration and billing systems for camps, outdoor education, and community programs</li><li>Process registrations, enrollment changes, and payments</li><li>Serve as an administrative contact for families regarding enrollment and billing</li></ul>HR &amp; Payroll Support<ul><li>Assist with employee onboarding and HR documentation</li><li>Support payroll administration through platforms</li><li>Maintain employee records and benefits documentation</li></ul>Office Operations<ul><li>Support daily office operations, including phones, filing systems, and administrative coordination</li><li>Maintain office supplies and organize administrative systems</li><li>Process accounts payable and receivable</li><li>Reconcile bank and credit card statements</li><li>Support the monthly financial close and documentation</li></ul>ExperienceRequired<ul><li>3&ndash;5 years of nonprofit bookkeeping, plus office management or administrative experience</li><li>Experience with QuickBooks or similar accounting software</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Excellent communication and customer service skills</li></ul>Preferred<ul><li>Experience working in a nonprofit environment</li><li>Experience with CRM or program registration systems</li><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Business Administration, or related field</li></ul>Compenstation<ul><li>$33&ndash;$38 per hour, depending on experience</li><li>Health, dental, and life insurance</li><li>Paid vacation, holidays, and sick time</li><li>Program discounts for children enrolled in Connolly Ranch programs</li><li>Hybrid work (Napa-based, 2 days/week in office after 3-month fully in-office trial period)</li></ul>Applications will be reviewed on a rolling basis until the position is filled.Connolly Ranch Education Center does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.Pay: $33.00 - $38.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Napa, CA 94558

Office Manager / Bookkeeper

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Office Manager / Bookkeeper