occupancy planner

Cushman & Wakefield

<div>Job Title
Occupancy Planner
Job Description Summary
The Occupancy Planner is responsible for delivering tactical space planning expertise to support the effective management of supply, capacity, and demand across a client&rsquo;s real estate portfolio. This role plays a key part in optimizing space utilization by developing layout options, reorganization strategies, and occupancy solutions that align with evolving business needs. 
 
Key responsibilities include managing day-to-day change requests, supporting project space planning, coordinating with stakeholders, and contributing to site strategy through space and occupancy analysis. The Occupancy Planner also ensures the integrity of space data, including CAD floor plans, and provides utilization metrics to inform strategic decision-making. 
 
This role requires strong analytical skills, attention to detail, and the ability to collaborate across teams to deliver efficient, data-driven space solutions that enhance workplace functionality and employee experience.
Job Description
Job Responsibilities<ul><li>
Develop and maintain site-level occupancy plans, including headcount forecasts, seat supply projections, stacking plans, and scenario modeling.</li><li>
Coordinate and manage weekly small/large group moves and monthly site-to-site relocations in partnership with Facilities and Project Management teams.</li><li>
Implement move plans in accordance with approved occupancy strategies and adjust plans as business needs evolve (e.g., mergers, acquisitions, reorganizations).</li><li>
Conduct site surveys, floor plan audits, and data collection to ensure space data accuracy and compliance with client standards.</li><li>
Maintain and update CAFM/IWMS systems (e.g., iOffice, TRIRIGA), including CAD floor plans and space allocation data.</li><li>
Facilitate neighborhood planning sessions, move meetings, and town halls to support change management and communication efforts.</li><li>
Provide space utilization analysis and reporting, including trends in hiring, terminations, vacancy, and forecast accuracy.</li><li>
Collaborate with key stakeholders to align space planning with business objectives and operational requirements.</li><li>
Recommend process improvements and innovations to enhance service delivery, cost efficiency, and data integrity.</li><li>
Ensure adherence to client playbooks, policies, and space planning standards.</li></ul> 
KEY COMPETENCIES<ul><li>
Analytical Thinking: Ability to interpret space data and develop actionable planning strategies.</li><li>
Communication: Strong verbal and written communication skills for engaging stakeholders and presenting findings.</li><li>
Client Focus: Builds trust and maintains strong relationships with internal and external partners.</li><li>
Attention to Detail: Ensures accuracy in data management, reporting, and documentation.</li><li>
Problem Solving: Identifies space-related challenges and develops creative, data-driven solutions.</li><li>
Collaboration: Works effectively within cross-functional teams to deliver integrated workplace solutions.</li><li>
Adaptability: Responds effectively to changing priorities and business needs.</li></ul>
Related requirements 
Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be:
Education
Bachelor&rsquo;s degree in Architecture, Interior Design, Facilities Management, Real Estate, Construction Management, or a related field; or 10+ years of relevant experience.
Years of Relevant Experience 
Minimum of 5-7 years of experience in occupancy planning, space management, or corporate real estate.
Licenses or Certifications 
No specific certifications required, but credentials in CAFM systems, AutoCAD, or facilities management (e.g., IFMA, CoreNet) are advantageous. 
Knowledge, Skills &amp; Abilities<ul><li>
Proficient in AutoCAD and CAFM/IWMS platforms (iOffice preferred; TRIRIGA a plus).</li><li>
Advanced skills in Microsoft Excel (including PivotTables, Index/Match) and business intelligence tools (Power BI, Tableau).</li><li>
Strong understanding of space planning principles, workplace strategy, and utilization metrics.</li><li>
Ability to read and interpret architectural drawings and floor plans.</li><li>
Experience managing move coordination and service requests.</li><li>
Strong organizational, analytical, and problem-solving skills.</li><li>
Ability to develop user documentation and apply policy and procedure effectively.</li><li>
Familiarity with BOMA standards and poly-lining methodologies</li></ul>
.
Physical Work Requirements 
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions:<ul><li>
Primarily office-based with extended periods of computer use (up to 8 hours/day).</li><li>
Occasional standing or walking during site visits, audits, or move coordination.</li><li>
Ability to observe details at close range and arrange information in logical sequences.</li><li>
May require travel up to 20% for site assessments and project support.</li></ul><div>
Scheduling 
<ul><li>Flexibility to work evenings and weekends as needed to support moves and projects.</li><li>Must be regularly on-site to support move activities and client needs.</li><li>Ability to respond quickly to emergency situations and service requests.</li></ul></div>
Other Duties 
This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
AAP/EEO STATEMENT 
C&amp;W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion ,gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated. 

Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. 

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications. 

The company will not pay less than minimum wage for this role. 

The compensation for the position is: $ 76,500.00 - $90,000.00
Cushman &amp; Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman &amp; Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.
INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Occupancy Planner

<div>Job Title
Sr. Occupancy Planner
Job Description Summary
The Senior Occupancy Planner serves as a strategic leader overseeing the supply, capacity, and demand of the Client&rsquo;s real estate portfolio. The Senior Occupancy Planner is responsible for ensuring all planning exercises align with the client's long term strategic vision. They are often responsible for high-density headquarters or complex regional campuses projects.
Job Description
The Senior Occupancy Planner serves as a strategic leader overseeing the supply, capacity, and demand of the Client&rsquo;s real estate portfolio. The Senior Occupancy Planner is responsible for ensuring all planning exercises align with the client's long term strategic vision. They are often responsible for high-density headquarters or complex regional campuses projects.
Principle Responsibilities
Team Leadership and Governance:
<ul><li>Direct Management: Supervise and mentor a team of Occupancy Planners, providing guidance on career development, workload balancing, and technical training.</li><li>
Program Standards: Oversee the creation and maintenance of playbooks, templates, and standardized tools to ensure global consistency across all client deliverables.</li><li>
Performance Oversight: Establish clear goals, objectives, and KPIs for the planning team, ensuring high-quality output and adherence to deadlines.</li></ul>
Strategic Planning &amp; Portfolio Optimization<ul><li>
Data-Driven Strategy: Synthesize complex data from CAFM/IWMS systems, badge swipes, and occupancy sensors to develop &quot;Stay vs. Go&quot; scenarios and portfolio restack strategies.</li><li>
Scenario Modeling: Direct the development of site assessments, space efficiency metrics, and supply/demand studies to support M&amp;A activity or major consolidations.
</li><li>Solutioning: Lead root cause analysis for chronic space issues, recommending proactive alternatives for expansions, relocations, or hybrid work adjustments. Partner with internal leadership and client stakeholders to ensure resource alignment for upcoming projects and forecast future projects.
</li><li>Goal Setting: Develop goals, objectives, and timetables for organizational units and sub-units.</li></ul>
Stakeholder &amp; Relationship Management<ul><li>
Executive Presentation: Prepare and deliver high-level operational presentations illustrating the space pipeline, vacancy risks, and ROI on proposed spatial changes.</li><li>
Cross-Functional Collaboration: Partner with IFM (Facilities), PDS (Project Management), and IT/HR to ensure workplace changes are executed seamlessly and align with employee experience goals.</li><li>
Communication Champion: Act as a key advisor to Business Unit leaders to navigate the cultural and physical shifts associated with office renovations or relocations.</li><li>
Lead Meetings: Lead cross-functional meetings with clients and internal teams to drive decision-making, secure approvals, and manage stakeholder expectations.</li></ul>
Requirements:
Education &amp; Experience<ul><li>
Degree: Bachelor&rsquo;s degree (BA/BS) in Architecture, Interior Design, Corporate Real Estate, Facilities Management, or a related field.</li><li>
Experience: 7&ndash;10 years of experience in corporate real estate or occupancy planning, with at least 2&ndash;3 years in a direct people-management or team-lead capacity.</li><li>
Industry Knowledge: Proven track record in managing large-scale, complex assets or regional portfolios.</li></ul>
Technical &amp; Analytical Skills<ul><li>
Systems Expertise: Proficiency in utilizing CAFM/IWMS software and relational database functionality.</li><li>
Design Literacy: Strong ability to interpret architectural drawings and floor plans.</li><li>
Analytics: Experience leveraging occupancy sensor data and utilization metrics to drive planning decisions.</li><li>
Software: Expert-level MS Office Suite skills, particularly Excel for data analytics and PowerPoint (storytelling through data).</li></ul>
Soft Skills
<ul><li>Communication: Exceptional oral and written communication skills for presenting to C-suite stakeholders.</li><li>
Ownership: A high degree of accountability and the ability to manage concurrent, high-pressure projects with minimal supervision.</li><li>
Customer Service Oriented: Maintain a proactive, customer-centric mindset</li></ul> 

Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. 

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications. 

The company will not pay less than minimum wage for this role. 

The compensation for the position is: $ 80,750.00 - $95,000.00
Cushman &amp; Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman &amp; Wakefield, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.
INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Sr. Occupancy Planner

<div>Job Title
Sr. Occupancy Planner
Job Description Summary
The Senior Occupancy Planner is responsible for delivering strategic and tactical space planning expertise to support effective management of supply, capacity, and demand across a client&rsquo;s real estate portfolio. This role plays a key part in optimizing space utilization by developing layout options, reorganization strategies, and occupancy solutions that align with evolving business needs. 
 
Key responsibilities include managing day-to-day change requests, leading strategic planning initiatives, coordinating with stakeholders, and contributing to site strategy through space and occupancy analysis. The Senior Occupancy Planner also ensures the integrity of space data, including CAD floor plans, and provides utilization metrics to inform decision-making. This role requires strong analytical skills, project leadership, and the ability to collaborate across teams to deliver efficient, data-driven space solutions that enhance workplace functionality and employee experience.
Job Description
Must live in VA, MD, DC or ET Zone
Job Responsibilities<ul><li>
Develop and maintain site-level occupancy plans, including headcount forecasts, seat supply projections, stacking plans, and scenario modeling.</li><li>
Lead strategic occupancy planning efforts, including migration plans, restacks, consolidations, and relocations.</li><li>
Analyze space utilization data through methods such as space walks and reporting tools to identify opportunities for efficiency and cost savings.</li><li>
Create conceptual and detailed layouts, stack plans, and floor plans using AutoCAD and other design tools.</li><li>
Coordinate and manage weekly small/large group moves and monthly site-to-site relocations in partnership with Facilities, Project Management, and external vendors.</li><li>
Implement move plans in accordance with approved occupancy strategies and adjust plans as business needs evolve (e.g., mergers, acquisitions, reorganizations).</li><li>
Conduct site surveys, floor plan audits, and data collection to ensure space data accuracy and compliance with client standards.</li><li>
Maintain and update CAFM/IWMS systems (e.g., iOffice, TRIRIGA), including CAD floor plans and space allocation data.</li><li>
Facilitate neighborhood planning sessions, move meetings, and town halls to support change management and communication efforts.</li><li>
Provide space utilization analysis and reporting, including trends in hiring, terminations, vacancy, and forecast accuracy.</li><li>
Present findings and recommendations to clients and internal teams through operational reports and presentations.</li><li>
Collaborate with key stakeholders to align space planning with business objectives and operational requirements.</li><li>
Recommend process improvements and innovations to enhance service delivery, cost efficiency, and data integrity.</li><li>
Support budgeting efforts for capital and operating expenses related to occupancy planning.</li><li>
Mentor junior planners and contribute to team development and knowledge sharing.</li><li>
Ensure adherence to client playbooks, policies, and space planning standards.</li></ul> 
KEY COMPETENCIES<ul><li>
Analytical Thinking: Ability to interpret space data and develop actionable planning strategies.</li><li>
Communication: Strong verbal, written, and visual communication skills for engaging stakeholders and presenting findings.</li><li>
Client Focus: Builds trust and maintains strong relationships with internal and external partners.</li><li>
Attention to Detail: Ensures accuracy in data management, reporting, and documentation.</li><li>
Problem Solving: Identifies space-related challenges and develops creative, data-driven solutions.</li><li>
Collaboration: Works effectively within cross-functional teams to deliver integrated workplace solutions.</li><li>
Adaptability: Responds effectively to changing priorities and business needs.</li><li>
Leadership: Demonstrates project leadership and mentoring capabilities.</li><li>
Strategic Thinking: Aligns occupancy planning with long-term business goals and workplace trends.</li></ul>
Related requirements 
Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be:
Education
Bachelor&rsquo;s degree in Architecture, Interior Design, Facilities Management, Real Estate, Construction Management, or a related field; or 10+ years of relevant experience.
Years of Relevant Experience 
Minimum of 5-7 years of experience in occupancy planning, space management, or corporate real estate.
Licenses or Certifications 
No specific certifications required, but credentials in CAFM systems, AutoCAD, Corporate Real Estate, LEED, or Facilities Management (e.g., IFMA, CoreNet) are advantageous. 
Knowledge, Skills &amp; Abilities<ul><li>
Proficient in AutoCAD and CAFM/IWMS platforms (iOffice preferred; TRIRIGA a plus).</li><li>
Advanced skills in Microsoft Excel (PivotTables, VLOOKUP, Index/Match) and business intelligence tools (Power BI, Tableau).</li><li>
Strong understanding of space planning principles, workplace strategy, and utilization metrics.</li><li>
Ability to read and interpret architectural drawings and floor plans.</li><li>
Experience managing move coordination and service requests.</li><li>
Strong organizational, analytical, and problem-solving skills.</li><li>
Ability to develop user documentation and apply policy and procedure effectively.</li><li>
Familiarity with BOMA standards and poly-lining methodologies.</li><li>
Ability to manage multiple projects independently and lead presentations.</li></ul>
.
Physical Work Requirements 
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions:<ul><li>
Primarily office-based with extended periods of computer use (up to 8 hours/day).</li><li>
Occasional standing or walking during site visits, audits, or move coordination.</li><li>
Ability to observe details at close range and arrange information in logical sequences.</li><li>
May require travel up to 20% for site assessments and project support.</li></ul><div>
Scheduling 
<ul><li>Flexibility to work evenings and weekends as needed to support moves and projects.</li><li>Must be regularly on-site to support move activities and client needs.</li><li>Ability to respond quickly to emergency situations and service requests.</li></ul></div>
Other Duties 
This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Conditions of employment 
All offers of employment are contingent upon:
Legal Documentation establishing identity and eligibility to be legally employed in the US/United States Citizenship 
Drug Testing 
Criminal background check 
Clean DMV record (for related driving roles) 
Education verification 
Reference checks
AAP/EEO STATEMENT 
C&amp;W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion ,gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated. 

Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. 

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications. 

The company will not pay less than minimum wage for this role. 

The compensation for the position is: $ 83,810.00 - $98,600.00
Cushman &amp; Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman &amp; Wakefield, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.
INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

<div>JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you&rsquo;ve got deep experience in commercial real estate, skilled trades or technology, or you&rsquo;re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Senior Occupancy Planner &ndash; PMO Lab Migration Planning &ndash; JLL
What this job involves:
Lead strategic laboratory migration excellence as a Senior Occupancy Planner for PMO Lab Migration Planning with JLL, where you'll manage end-to-end planning for approximately 1.6M SF of laboratory space across multiple AMER campus locations throughout the US and Canada for a major tech company's campus migration initiative. You'll consolidate complex technical data, develop feasible migration scenarios, and maintain stakeholder alignment critical to successful relocations that minimize operational disruption while meeting technical requirements. This role positions you as a strategic leader in technical space migration, where your expertise in data management, stakeholder coordination, and technical validation will directly impact migration success and operational continuity. Your contributions will support JLL's occupancy planning excellence while you consolidate laboratory data from multiple client systems into comprehensive Master Migration Planning Tracker, develop FROM/TO migration scenarios through blocking and stacking exercises, create test fit layouts incorporating power and specialized equipment requirements, partner with MEP engineering consultants to validate technical feasibility, and serve as central coordination point between key stakeholders ensuring successful integration and execution.
What your day-to-day will look like:<ul><li>
Data Management &amp; Systems Integration: Consolidate laboratory data from multiple client systems into comprehensive Master Migration Planning Tracker serving as single source of truth while establishing monthly executive dashboards showing migration status, completion rates, and outstanding requirements across all sites</li><li>
Migration Planning &amp; Scenario Development: Develop FROM/TO migration scenarios through blocking and stacking exercises, create test fit layouts incorporating power, structural capacity, and specialized equipment requirements in partnership with Site Occupancy Planners while tracking temporary lab relocations documenting timelines and final equipment destinations</li><li>
Stakeholder Coordination &amp; Alignment: Serve as central coordination point between key stakeholders with client and JLL teams for successful integration and execution, facilitate requirements gathering sessions documenting programming needs and equipment specifications while coordinating regular stakeholder check-ins and monthly executive reporting</li><li>
Technical Validation &amp; Feasibility: Partner with MEP engineering consultants to validate power loads, structural capacity, and technical feasibility while iterating test fit layouts based on feedback to address all technical constraints and obtain final approvals before finalizing migration plans</li><li>
Strategic Reporting &amp; Communication: Simplify and visualize complex data through clear concise reports, charts, and presentations translating complex information into compelling narratives for executive leadership while producing Migration Planning Reports with scenario options for executive decision-making</li><li>
Risk Management &amp; Mitigation: Proactively identify and mitigate risks including incomplete audit data, unknown equipment, system limitations, and schedule constraints while managing risks related to temporary lab relocations and escalating critical issues with documented mitigation plans</li><li>
Cross-Functional Relationship Building: Foster critical relationships with Client Strategic Lab, Portfolio Strategy, Business Unit Leadership, JLL Occupancy Planning, Facility Management, Engineering Teams, MEP Consultants, and Lab Operations Teams ensuring development of portfolio strategy plans across locations</li></ul>
Required Qualifications:<ul><li>
Bachelor's degree in Architecture, Interior Design, or related field with 8-10 years in occupancy planning, space planning, or facilities planning with understanding of laboratory or technical space (experience a plus but not required)</li><li>
Proven track record managing complex, multi-stakeholder planning projects with technical validation requirements and ability to lead through influence while managing multiple workstreams maintaining detail orientation Experience coordinating with MEP engineering consultants on power, HVAC, and infrastructure planning with ability to translate technical engineering requirements into clear business language and understand laboratory power requirements</li><li>
Familiarity with laboratory operations, equipment types, and specialized infrastructure with understanding of technical space requirements, power loads, and equipment specifications supporting sophisticated lab environments</li><li>
Advanced proficiency in Excel with Pivots, Vlookups for data consolidation and PowerPoint with visuals for data-driven storytelling, advanced proficiency in space planning software and CAD tools, and proficiency in data visualization and dashboard tools (Excel, Tableau, Power BI, or similar)</li><li>
Exceptional communication skills both written and spoken with strong interpersonal skills, ability to understand complex ideas and communicate them to others, and ability to interact with executive-level external and internal clients</li><li>
Thinking strategically, simplifying complex challenges, seeing big picture, and driving results while thriving on change with appetite for calculated risks and systematic problem-solving with ability to navigate ambiguity</li></ul>
Preferred Qualifications:<ul><li>
Corporate real estate experience in technology industry with background in space planning, project management, and communications demonstrating understanding of tech sector dynamics and workplace requirements Large-scale campus consolidation or relocation project experience demonstrating capability to manage complex multi-site migrations with minimal operational disruption and successful stakeholder alignment</li><li>
NCIDQ/CIDA, LEED AP, or other relevant professional certifications demonstrating commitment to professional excellence and understanding of design and sustainability principles</li><li>
Experience with facility management systems (Tririga, Archibus, or similar) strongly preferred with capability to update systems reflecting new space allocations and maintain complete audit trails</li><li>
Working knowledge of occupancy utilization, office and lab design principles, and trends such as mobile or collaborative workplaces with understanding of how workplace strategy impacts migration planning</li></ul>
Location:
Remote role - with targeted locations as follows:
Primary - Raleigh, with secondary: DFW, ATL, Austin.
Travel to key sites will be required &ndash; Specifically in Raleigh, NC DFW, TX - San Jose, CA - Ottawa, CAN &ndash; (so a current passport would be needed) other sites may be needed.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
85,000.00 &ndash; 115,000.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
Remote &ndash;Atlanta, GA, Austin, TX, Raleigh, NC, Richardson, TX
If this job description resonates with you, we encourage you to apply, even if you don&rsquo;t meet all the requirements. We&rsquo;re interested in getting to know you and what you bring to the table! 
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:<ul><li>
401(k) plan with matching company contributions</li><li>
Comprehensive Medical, Dental &amp; Vision Care</li><li>
Paid parental leave at 100% of salary</li><li>
Paid Time Off and Company Holidays</li><li>
Early access to earned wages through Daily Pay</li></ul>
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL&rsquo;s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (&ldquo;JLL&rdquo;) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process &ndash; including the online application and/or overall selection process &ndash; you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page &gt; I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.</div>

Senior Occupancy Planner - PMO Lab Migration Planning (Tech Company)

Colliers

<div>Make your next move an expert one.
At Colliers it&rsquo;s not our success that sets us apart, it&rsquo;s how we achieve it. Our people are passionate, take ownership and always do what&rsquo;s right for our clients, people and communities.
Why Colliers?
Our enterprising environment needs your expertise to facilitate Colliers&rsquo; continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
This position is a hybrid role based in Michigan.
Make your next move an expert one.
At Colliers it&rsquo;s not our success that sets us apart, it&rsquo;s how we achieve it. Our people are passionate, take ownership and always do what&rsquo;s right for our clients, people, and communities. 
 
Why Colliers?
Make your mark as a commercial real estate expert in our enterprising and agile environment, which provides easy access to executive advice for faster decision making and execution. You&rsquo;ll get the tools and support you need to give you the creative and competitive edge to exceed expectations and tap into limitless potential for business growth.
About You
The Space &amp; Occupancy Planner I plays a crucial role in maintaining accurate space, occupancy, and headcount data, as well as supporting portfolio planning activities across the global real estate portfolio. This role is responsible for IWMS accuracy, data governance support, annual audit coordination, and providing regional planning and space support, including oversight of a major regional hub and headquarters environment.
The Space &amp; Occupancy Planner I partners closely with the IWMS &amp; Database Lead, site contacts, facilities partners, and workplace stakeholders to ensure information is current, reliable, and aligned to client standards. Responsibilities include supporting site audit cycles, updating space records and plans, preparing basic test fits for small requests, and troubleshooting discrepancies. The Planner I will also support churn and move coordination by ensuring space updates are accurately reflected in the IWMS and documented according to established workflows and governance processes.
This role requires exceptional attention to detail, comfort working in systems, strong organizational skills, and the ability to coordinate stakeholders across multiple locations to maintain data integrity and support proactive space and occupancy planning needs.
In this role, you will&hellip;
<ul><li>Maintain accurate space, occupancy, and headcount data within the IWMS and ensure updates follow established governance and naming conventions
</li><li>Conduct routine data reviews and validations, confirming accuracy of space assignments, business group coding, seat allocations, and occupancy classifications
</li><li>Upload and manage architectural drawings and updates; review plans to ensure alignment between as-builts and IWMS data
</li><li>Support the annual global space audit cycle by coordinating with site contacts, verifying data submissions, tracking progress, and resolving discrepancies
</li><li>Provide guidance and support to site contacts to ensure consistency and compliance with audit and data standards
</li><li>Assist with space requests and move/churn activities by preparing basic test fits and seating plans, validating capacity, and documenting changes
</li><li>Serve as a primary planning and data support contact for assigned region(s), including headquarters operations
</li><li>Update IWMS to reflect completed moves and space changes, track requests, follow-ups, and approvals
</li><li>Participate in stakeholder meetings, capture follow-ups, and communicate status updates and deadlines
</li><li>Identify and recommend opportunities to streamline audit workflows, IWMS processes, and data validation steps
</li><li>Collaborate with Facilities, Workplace, PMO, and Technology partners to support space planning updates and data accuracy
</li><li>Support SOP and template updates, ensuring repeatable and scalable processes across planning and audit activities
</li></ul>What you&rsquo;ll bring
<ul><li>Bachelor's degree in a relevant field (e.g., Architecture, Interior Design, Facilities/Real Estate, Engineering, Workplace Strategy, Business Analytics, or related discipline) required
</li><li>Strong proficiency in Microsoft Office suite, including Excel (pivot tables, lookups, formulas), PowerPoint, Word, and Teams
</li><li>Ability to read and interpret architectural drawings; familiarity with AutoCAD or Revit and basic space planning concepts preferred
</li><li>Understanding of workplace terminology, space classifications, occupancy models, and furniture/fixture layouts
</li><li>Experience working in an IWMS/CAFM platform (Planon preferred; Serraview, Tririga, Archibus, Manhattan, or similar is beneficial)
</li><li>Strong analytical, problem-solving, and critical-thinking skills, with the ability to validate data, identify discrepancies, and apply logic to space and occupancy scenarios
</li><li>Highly organized and detail-oriented, with the ability to maintain accurate data, documentation, and workflow tracking
</li><li>Demonstrated ability to manage multiple priorities, meet deadlines, and support structured governance processes
</li><li>Strong interpersonal and communication skills, including the ability to coordinate with site contacts and internal partners across regions and functions 
 
</li></ul>Benefits
 
Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&amp;D insurance and short-term/long-term disability. Employees are able to enroll in our company&rsquo;s 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave will also be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law.
Bonus
 
This position is eligible for an annual bonus, based on company and individual performance.
For Salary Roles
Pursuant to state/local law, Colliers is disclosing the following information:
Area/Location Specific: Kalamazoo, Michigan
Approximate Salary Range for this Role: $76,835.00 to $88,000.00.
Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
Colliers International provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Applications will be accepted on an ongoing basis.
#LI-AC1
#LI-Hybrid
Make your next move an expert one and join us as we lead the industry into the future.
Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
Applications will be accepted on an ongoing basis.
Direct applicants only please, no agencies.
Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.</div>

Planner I, Space & Occupancy Planning

<div>JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you&rsquo;ve got deep experience in commercial real estate, skilled trades or technology, or you&rsquo;re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Strategic Occupancy Planner 
Job Title: Strategic Occupancy Planner 
Position Overview 
The Strategic Occupancy Planner is responsible for translating business unit operational requirements into real estate and workplace strategies across a complex commercial real estate portfolio. This role partners with business leaders, facilities, real estate, and project delivery teams to capture both macro-level portfolio demand and micro-level space planning requirements across a diverse set of facility types.
The Strategic Occupancy Planner supports planning for environments including corporate offices, laboratories, data centers, manufacturing facilities, and mixed-use spaces. By analyzing workforce trends, operational workflows, and space utilization, this role develops actionable planning solutions that inform lease strategy, capital investments, and workplace design.
This role requires strong analytical skills, stakeholder engagement, and the ability to align real estate strategy with business growth and operational needs. 
Key Responsibilities
Business Unit Engagement &amp; Requirements Capture<ul><li>
Partner with business unit leaders to understand current and future operational needs.</li><li>
Capture space and operational requirements at both the portfolio level and project level.</li><li>
Facilitate stakeholder interviews and planning sessions to document functional needs.</li><li>
Translate operational requirements into space programs and planning scenarios.</li><li>
Strategic Portfolio Planning (Macro-Level)</li><li>
Support long-range portfolio planning across multiple regions and facility types.</li><li>
Analyze workforce projections, utilization trends, and operational requirements to forecast space demand.</li><li>
Support portfolio strategies such as expansion, consolidation, lease renewals, and site selection.</li><li>
Develop planning scenarios and capacity models to support strategic decision making.</li><li>
Space Planning &amp; Programming (Micro-Level)</li><li>
Translate business requirements into space allocation plans, stacking diagrams, and block plans.</li><li>
Develop space programs that support operational workflows for offices, labs, data centers, and manufacturing spaces.</li><li>
Collaborate with design and construction teams to ensure planning requirements are incorporated into projects.</li><li>
Support move planning and space optimization initiatives.</li></ul> 
Data Analysis &amp; Reporting<ul><li>
Maintain occupancy, utilization, and capacity data across the portfolio.</li><li>
Develop reporting that supports leadership decision making and capital planning processes.</li><li>
Identify opportunities to improve space utilization and operational efficiency.</li><li>
Support demand forecasting and portfolio performance tracking.</li></ul> 
Cross-Functional Collaboration<ul><li>
Partner with facilities, real estate, workplace strategy, and project delivery teams.</li><li>
Support capital planning initiatives through demand forecasts and program requirements.</li><li>
Provide planning input during early project scoping and feasibility analysis.</li><li>
Participate in governance processes related to portfolio planning and project approvals.</li></ul> 
Required Qualifications<ul><li>
Bachelor&rsquo;s degree in Real Estate, Architecture, Interior Design, Engineering, Business, or related field</li><li>
8+ years experience in occupancy planning, workplace strategy, space planning, or corporate real estate</li><li>
Experience supporting complex portfolios with multiple facility types</li><li>
Strong analytical and problem-solving skills</li><li>
Familiarity with lab or technical facility planning requirements</li><li>
Ability to translate operational requirements into spatial planning solutions</li><li>
Excellent communication and stakeholder management skills</li><li>
Advanced skills in Microsoft Excel, AutoCAD and CAFM tools</li></ul> 
Preferred Qualifications<ul><li>
Experience supporting technology, research, or manufacturing environments</li><li>
Experience with space planning and portfolio management tools</li><li>
Experience working with global or multi-region portfolios</li></ul>
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Location:
On-site &ndash;Round Rock, TX
If this job description resonates with you, we encourage you to apply, even if you don&rsquo;t meet all the requirements. We&rsquo;re interested in getting to know you and what you bring to the table! 
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:<ul><li>
401(k) plan with matching company contributions</li><li>
Comprehensive Medical, Dental &amp; Vision Care</li><li>
Paid parental leave at 100% of salary</li><li>
Paid Time Off and Company Holidays</li><li>
Early access to earned wages through Daily Pay</li></ul>
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL&rsquo;s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (&ldquo;JLL&rdquo;) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process &ndash; including the online application and/or overall selection process &ndash; you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page &gt; I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.</div>

Director, Occupancy Planning & Management

<div>Make your next move an expert one.
At Colliers it&rsquo;s not our success that sets us apart, it&rsquo;s how we achieve it. Our people are passionate, take ownership and always do what&rsquo;s right for our clients, people and communities.
Why Colliers?
Our enterprising environment needs your expertise to facilitate Colliers&rsquo; continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
*This is a Remote Role*
About You
Accountable for spearheading space management and occupancy planning initiatives tailored to align with client-specific business goals and cultural values. Under the direction of the space and occupancy planning director, the planning team provides occupancy and space planning support to the client on various levels, optimizing supply and demand planning within a physical portfolio and directly supporting the goals of the business and coordinating real estate objectives. This leadership role involves overseeing all aspects of space management and occupancy planning on a client account, including conducting reviews, developing scenarios, tracking KPIs, providing support to clients, and ensuring accurate database management. As a &quot;player-coach,&quot; the Director collaborates closely with the team on projects and engages cross-disciplinary partners to conceive, design, and develop processes to support client initiatives and standards.
In this role, you will...
<ul><li>Develop and implement principles, policies, and procedures for space and occupancy planning, including regular and real-time reporting.
</li><li>Provide dedicated oversight of space and occupancy planning services across relevant geographies and markets, managing all necessary resources and skills for service implementation and quality control.
</li><li>Support and inform team members and manage client expectations, conducting annual reviews and quarterly updates of space and occupancy planning work to add value.
</li><li>Lead and develop a team of planners in strategic and tactical occupancy planning, real estate optimization, and workplace design.
</li><li>Lead all aspects of occupancy planning projects and scenario development, from programming and test fitting to implementation and presentation. Develop occupancy scenario plans, analyze utilization data, and engage with internal customers to develop innovative solutions to space requests.
</li><li>Facilitate meetings with clients, providing agendas, minutes, and project management fundamentals.
</li><li>Work closely with clients or internal stakeholders to collect information and create various workplace scenarios, considering factors like growth, reorganization, and adherence to corporate standards.
</li><li>Analyze data, draw conclusions, devise space and occupancy scenarios, and present in simple summarized ways.
</li><li>Manages the planning team to perform IWMS information, verify accuracy of space data though monthly reviews, create &amp; provide as-built AutoCAD plan to clients, report on key metrics and prepare strategic plans.
</li><li>Support client manager and teammates in all programming, project support, presentation, and Business Case Analysis development
</li><li>Report on and support program updates on a weekly, monthly, and quarterly basis, highlighting risks and opportunities.
</li><li>Negotiate space among user groups to maximize real estate use while enhancing adjacencies for improved collaboration and workflow.
</li><li>Establish templates and processes to standardize space requests, provide solutions, and build efficient space programs.
</li><li>Partner with Project Management on design management, review architectural plans, support with test fits, and support the move management team on large capital projects.
</li></ul>What you bring
<ul><li>Bachelor's degree in a relevant field (e.g., Architecture, interior design, corporate real estate, Workplace Strategy) required.
 </li><li>Experience in AutoCAD, REVIT, BIM, or other drafting technologies.
</li><li>Minimum of 5 years of industry experience in architecture, interior design, workplace strategy, portfolio strategy or related field.
</li><li>5+ years of progressive professional experience in the management of space utilization and occupancy planning, experience with space planning, workplace design, and related disciplines is a plus.
</li><li>A team-oriented mind-set and be as comfortable working alone as working with a broader team.
</li><li>Strong knowledge of PowerPoint, Word, Excel, and Teams, ability to analyze a variety of data sets and expertise in operating IWMS database applications
</li><li>Excellent problem solving and critical thinking skills.
</li><li>Familiarity with architectural drawings; furniture, fixtures, and equipment; design and space planning concepts; construction costs and schedules; project management skills.
</li><li>Ability to effectively partner and deliver results in a matrix environment, experiencing working on an outsourced client account is a plus.
</li><li>Excellent interpersonal and organizational skills with the ability to manage multiple projects simultaneously.
</li><li>Direct people leadership skills
</li><li>Not required but positive consideration will be given to candidates with Change Management experience including developing and implementing workplace strategies.
</li></ul>Benefits
 
Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&amp;D insurance and short-term/long-term disability. Employees are able to enroll in our company&rsquo;s 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave will also be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law.
For Salary Roles
Pursuant to state/local law, Colliers is disclosing the following information:
Area/Location Specific: Remote USA
Approximate Salary Range for Role: $118,850 to $140,000
Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
Colliers International provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Applications will be accepted on an ongoing basis.
#LI-AC1
#LI-Remote
Make your next move an expert one and join us as we lead the industry into the future.
Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
Applications will be accepted on an ongoing basis.
Direct applicants only please, no agencies.
Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.</div>

Director, Space & Occupancy Planning

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