office admin assistant

Elasdo

About Elasdo :We are an engineering services and product supply company specializing in high-pressure fluid systems, ranging from high pressure water mist systems in various applications to water treatment. Our team brings extensive experience and deep knowledge gained through working with global leading corporations in these fields.About the role : We are looking for Office/admin assistant , duties include simple bookkeeping, admin work and shipping documentation.The required qualifications : 1- Male in UAE already.2-English is a must , Hindi or Arabic is a plus.3-Must have clear communications skills.4-Minimum 5 years working experience in UAE with similar role.5-Must have his own car.Salary will be 4,000 - 5,000, based on the experience and skills.Company provides visa and other benefits.Please send your to CV to info@elasdo.comJob Type: Full-time

Office / admin assistant

DKG DIVING SERVIC

Job DescriptionOperation/Admin Assistant -DKG Diving Service LLC AjmanJob SummaryThe Administrative Manager will be responsible for overseeing the central administrative functions necessary to support DKG Diving Service LLC&rsquo;s complex, international commercial diving operations (Air, Mixed Gas, Saturation Diving) across the Middle East, India, and Southeast Asia. This role is pivotal in ensuring regulatory compliance, efficient manpower and equipment logistics, and meticulous documentation and record-keeping for projects serving the Marine, Shipping, and Offshore Oil &amp; Gas sectors.Key Responsibilities1. Manpower &amp; Personnel Administration<ul><li>Diver Certification and Compliance: Maintain a comprehensive and current database of all operational personnel, ensuring all commercial divers and technicians hold valid, in-date certifications (IMCA, ADAS, HSE, ADCI, Classification Society endorsements, medicals, etc.).</li><li>Logistics Coordination: Manage the end-to-end travel logistics for dive teams, including visas, international work permits, flights, and accommodation for deployment to vessels, rigs, and remote project sites.</li><li>HR Liaison: Coordinate with the HR department on administrative tasks related to personnel on rotation, including timesheet approval, onboarding/offboarding documentation, and mandatory training scheduling.</li><li>Payroll Support: Provide verified personnel and project-hour data to the Accounts department for accurate and timely payroll processing.</li></ul>2. Operational &amp; Project Support<ul><li>Equipment Documentation: Oversee the administrative record-keeping for all major diving equipment (Saturation Systems, LARS, Air/Gas Spreads), including maintenance logs, calibration certificates, and certification expiry dates, ensuring readiness for client audits and vessel mobilization.</li><li>Procurement &amp; Inventory: Manage the sourcing, purchasing, and inventory of critical office supplies, spare parts, and consumables required for both office function and project mobilizations.</li><li>Vendor Management: Handle administrative relationships with key external vendors, suppliers, and service providers (e.g., travel agents, accommodation providers, freight forwarders), including contract filing and invoice processing.</li><li>Tender/Bid Support: Provide essential administrative support to the Business Development team by preparing, organizing, and ensuring the completeness of company profile documents, certifications, and licenses required for tender submissions.</li></ul>3. Compliance, Finance, &amp; General Office Management<ul><li>Corporate Document Control: Ensure all company legal documents, trade licenses, ISO certifications, and Classification Society approvals (e.g., IACS members) are valid, filed, and easily retrievable for immediate audit requirements.</li><li>Office Operations: Oversee the daily operations of the office, including managing the administrative team, coordinating meetings, and handling incoming/outgoing correspondence.</li><li>Budget Support: Assist the finance department with expense tracking, petty cash management, and compiling administrative budget reports.</li><li>Confidentiality: Handle highly sensitive commercial, personnel, and client data with the utmost discretion and ensure compliance with internal data protection policies.</li></ul>4. Required Qualifications &amp; Skills<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Experience: Minimum 3-4 years of progressive administrative experience, with a significant portion in a technical service environment such as Offshore Oil &amp; Gas, Maritime, Engineering, or Commercial Diving.</li><li>Technical Acumen: Familiarity with the terminology and administrative requirements of the commercial diving industry (e.g., IMCA guidelines, IACS documentation, Saturation Diving logistics).</li><li>Software Proficiency: Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) and experience for tracking personnel and assets.</li><li>Core Skills: Exceptional organizational, multi-tasking, and communication skills; high attention to detail is critical for compliance and certification management.</li></ul>About DKG Diving Services LLC:DKG Diving Group First Commercial Diving Company was Incorporated in 2014 in Mumbai, India.Company Founded with a clear vision to deliver Quality, Cost-Effective, Standardized, and Safe underwater solutions. From the very beginning, DKG positioned itself not merely as a serviceprovider, but as a trusted extension of its Clients, Committed to Supporting Company Owners and Operators with Reliable and Professional Subsea Services.Through Continuous Dedication, Technical Expertise, and Consistent Client Satisfaction, DKGDiving Group has grown into a leading name in the underwater and subsea service industry.Over the years, the company has successfully expanded its presence across the Middle East,India, South East Asia and East Africa, and now operates from its registered offices in India, the United Arab Emirates, Saudi Arabia, Qatar, Oman, and East Africa.The Strength of DKG Diving Group lies in its People and Resources. So, Company has assembledteams of Highly Trained, Certified, and Motivated Professionals who are supported by state-of-the-art diving equipment / systems, advanced tools, and world-class certifications. DKG&rsquo;sexpertise covers all aspects of Air, Mixed Gas, and Saturation Diving Services for Subsea.Construction, Inspection, Repair and Maintenance work, Underwater Engineering, ProjectManagement, Marine Support, ROV Support and Consultancy etc. Every Operation is executed in strict compliance with International Standards and Regulatory Frameworks such as IMCA, ADAS, ADCI, HSE, and IMO, Ensuring the Highest Levels of Safety, Reliability and Operational Excellence.At the heart of DKG&rsquo;s philosophy lie the Company&rsquo;s Core Values represented by the acronymF.I.R.S.T &mdash; Financial Discipline, Integrity and Honesty, Respect for Employees, Customers andSuppliers, Safety, and Technical Leadership. These values form the foundation of DKG&rsquo;s Culture and Guide Every Decision, Ensuring Transparency, Flexibility, and Loyalty in Business Operations.&middot; Diving Services&middot; Diving Training Equipment -&middot; Sales &amp; Rental&middot; Manpower SupplyJob Type: Full-timePay: AED2,000.00 - AED3,500.00 per monthWork Location: In person

Operation/Admin Assistant

White House General Trading, LLC

We are looking for candidate who will be responsible but not limited to the following :<ul><li>Greet personal and telephone callers and find out the nature of their inquiry. This is necessary for future references.</li><li>Provide information to assist clients or refer them to appropriate contacts, either inside the company or elsewhere. Person should be well informed in regards with the company person is working with; to provide all correct and complete information to the clients.</li><li>Replaying to E-mail</li><li>Keeping track of Invoicing &amp; Delivery Note</li><li>Quote to customers</li><li>Type, format, or edit routine memos or other reports</li><li>Arrange appointment for callers or for people working inside the company and keep records of these.</li></ul>Job Types: Full-time, PermanentAbility to commute/relocate:<ul><li>Ajman: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Admin / Sililar: 2 years (Preferred)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Work Location: In person

Receptionist / Admin Assistant

SAGA REAL ESTATE

We are looking for a dynamic and motivated Real Estate Agent in Ajman who is fluent in English + Arabic (speaking and writing) to join our team in Ajman. The ideal candidate will play a key role in helping clients buy, sell, and rent properties while delivering excellent customer service and building long-term relationships.Key Responsibilities<ul><li>Assist clients in buying, selling, and leasing residential and commercial properties in Ajman</li><li>Communicate effectively with English + Arabic-speaking clients, understanding their needs and preferences</li><li>Conduct property viewings and provide detailed property information</li><li>Negotiate offers and close deals professionally</li><li>Stay updated on real estate market trends, prices, and regulations</li><li>Build and maintain a strong client network</li><li>Handle documentation, contracts, and agreements accurately</li></ul>Requirements<ul><li>Proven experience in real estate or sales (preferred)</li><li>Fluency in English + Arabic (speaking and writing) is mandatory</li><li>Good command of English</li><li>Strong communication and negotiation skills</li><li>Knowledge of real estate market is an advantage</li><li>Self-motivated, target-driven, and customer-focused</li></ul>What We Offer<ul><li>Attractive commission structure + Salary</li><li>Marketing and administrative support</li><li>Career growth opportunities</li><li>Supportive and professional work environment</li></ul>Language Requirements<ul><li>Arabic: Fluent</li><li>English: Professional proficiency</li></ul>How to Apply Send your resume to: admin@greenwichdevelopments.aeJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Real Estate Agent

التفاصيل لأعمال الأكريليك

Office Boy / Office AssistantAl Tafasil company in Ajman &ndash; Al Mowaihat 2 is looking for an Office Boy to join our team.Responsibilities:<ul><li>Preparing and serving tea &amp; coffee</li><li>Cleaning and organizing the office and kitchen area</li><li>Assisting with simple office tasks</li></ul>Requirements:<ul><li>Polite and respectful</li><li>Clean and organized</li><li>Punctual and responsible</li><li>Preferred candidates already inside UAE</li></ul>Location: Ajman &ndash; Al Mowaihat 2 Salary: 1300 &ndash; 1500 AEDنوع الوظيفة: دوام كاملالراتب المدفوع: AED١٬٣٠٠٫٠٠&nbsp;لكل شهر

Office Boy / Office Assistant

Mark & Save

Assistant Finance Manager Company: Mark &amp; Save Hypermarket Job Type: Full-TimeLocation: Head Office, Ajman, UAEAbout the Role: We are seeking an experienced and detail-oriented Assistant Finance Manager to support the CFO and lead all finance operations across our UAE &amp; Branch retail network. This role oversees branch finance teams, ensures strong financial controls, manages cash flows and working capital, and leads the central inventory management function. The Assistant Finance Manager plays a key role in driving store profitability, improving margin performance, and ensuring accurate and timely financial reporting for both branches and Head Office.Key Responsibilities:Bookkeeping &amp; Accounting<ul><li>Manage end-to-end bookkeeping activities ensuring accuracy and compliance.</li><li>Maintain general ledger, journal entries, and reconciliations (bank, vendor, customer).</li><li>Ensure timely recording of all financial transactions.</li></ul>Branch Finance Leadership:<ul><li>Lead and supervise all branch finance teams across GCC.</li><li>Ensure daily sales reconciliation, payments, cash handling, store expenses, and month-end closing are completed accurately and on time.</li><li>Review branch P&amp;Ls, analyse variances, and guide teams on corrective measures.</li><li>Enforce finance SOPs and strengthen controls across cash, stock, and expenses.</li></ul>Profitability &amp; Performance Management:<ul><li>Monitor and improve store profitability by reviewing gross margins, shrinkage, supplier funding, stock ageing, and operating expenses.</li><li>Consolidate store-wise and category-wise performance for management review.</li><li>Develop structured reports for daily/weekly/monthly reviews.</li><li>Work closely with Operations and Commercial teams to support pricing, promotions, and margin improvement plans.</li></ul>Balance sheet &amp; Cash flow oversight:<ul><li>Manage key UAE &amp; Branch balance sheet components&mdash;inventory, payables, receivables, accruals, provisions, and intercompany balances.</li><li>Ensure strong cash-flow discipline across branches, including daily deposits, credit card settlements, and fund movements.</li><li>Improve working capital efficiency by optimising stock holding, payment cycles, and ageing levels.</li></ul>Central Inventory Control:<ul><li>Lead central inventory control and coordinate with branch inventory teams.</li><li>Oversee GRN/PO matching, stock accuracy, variance investigation, stock ageing reviews, and shrinkage reporting.</li><li>Ensure proper stock governance for stores and warehouses and drive reduction of aged/slow-moving inventory.</li></ul>HO Financial Operations &amp; Reporting:<ul><li>Oversee HO finance functions including journals, reconciliations, payments, and month-end closing.</li><li>Prepare consolidated monthly financial statements, dashboards, and performance reports for senior management.</li><li>Support internal and external audits with complete documentation and schedules.</li><li>Ensure compliance with internal controls, finance policies, and IFRS standards.</li></ul>Qualifications &amp; Requirements:<ul><li>IFRS &amp; Book Keeping proficiency required.</li><li>Experience &ndash; 3 to 5 years in FMCG or retail sector.</li><li>CA Intermediate or CA/CPA qualification preferred.</li><li>Female Candidates preferred.</li><li>Strong ERP experience; SAP exposure is a strong advantage.</li><li>Experience in Big 4 firms (mandatory).</li><li>Proven experience leading teams and managing multi-branch finance operations.</li><li>Strong analytical skills with the ability to identify gaps and recommend improvements.</li><li>Excellent communication, leadership, and stakeholder management skills.</li><li>Exposure to process improvement / finance transformation projects.</li><li>Experience in supermarket/FMCG, especially private label planning.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Assistant Finance Manager

Al Sultan Road Contracting & Infrastructure

We are seeking a highly organized and detail-oriented Office Secretary to support our back-office operations. This role is ideal for a candidate with advanced Microsoft Office skills, especially in Excel, Word, and PowerPoint, with the ability to create professional reports, presentations, and data-driven charts.This is a non-customer-facing role, focused on internal coordination, documentation, and reporting.Key Responsibilities<ul><li>Prepare and format professional documents, reports, and correspondence (MS Word)</li><li>Create advanced Excel reports, dashboards, and data analysis (formulas, charts, pivot tables)</li><li>Design high-quality PowerPoint presentations for internal and management use</li><li>Maintain and organize company records, files, and documentation systems</li><li>Handle data entry, reporting, and administrative tracking tasks</li><li>Coordinate internally with departments to collect and structure information</li><li>Ensure accuracy, consistency, and confidentiality of all documents</li></ul>Requirements<ul><li>Proven experience as an Office Secretary / Administrative Assistant / Back Office Executive</li><li>Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint) is mandatory</li><li>Strong skills in data analysis, reporting, and presentation design</li><li>Excellent organizational and time-management skills</li><li>High attention to detail and accuracy</li><li>Ability to work independently in a structured, deadline-driven environment</li><li>Bachelor&rsquo;s degree is preferred</li></ul>What We Offer<ul><li>Stable back-office role (no customer interaction)</li><li>Professional work environment</li><li>Opportunity to work closely with management and contribute to reporting and decision-making</li></ul>Application Question(s):<ul><li>Have you created professional PowerPoint presentations and reports for management? Please describe.</li><li>What is your level of expertise in Microsoft Excel (e.g., formulas, pivot tables, dashboards)?</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Office Secretary (Back Office) | Advanced MS Office & Reporting

Explore 29+ Office admin assistant in  Ajman this May. Find roles across top companies and apply now to boost your career.