office admin

Smart Volt Technical Works LLC

Office Admin EngineerCompany: Smart Volt Electrical Contracting LLC Location: Dubai, UAE Job Type: Full-timeAbout the RoleSmart Volt Electrical Contracting LLC is seeking a proactive and organized Office Admin Engineer to join our growing team. This role is ideal for candidates with engineering knowledge and strong administrative skills who can support project teams by managing documentation, coordinating with stakeholders, and ensuring efficient office and project administration.Key Responsibilities<ul><li>Prepare and maintain project documentation, reports, and records.</li><li>Coordinate with clients, consultants, subcontractors, and suppliers.</li><li>Track project approvals, permits, and document submissions.</li><li>Assist with procurement activities, material requests, and purchase orders.</li><li>Maintain project drawings, correspondence, and document control systems.</li><li>Support project teams with scheduling and day-to-day administrative tasks.</li><li>Prepare invoices, progress reports, and project status updates.</li><li>Ensure compliance with company procedures and document control standards.</li></ul>Requirements<ul><li>Diploma or bachelor&rsquo;s degree in electrical, Civil, Mechanical Engineering, or a related field.</li><li>1&ndash;3 years of experience in engineering administration or project coordination.</li><li>Proficiency in Microsoft Office (Excel, Word, and Outlook).</li><li>Knowledge of AutoCAD and document control practices is an advantage.</li><li>Strong communication, organizational, and time management skills.</li><li>Experience in the UAE construction, MEP, or solar EPC industry is preferred.</li></ul>&middot; Preference will be given to candidates who are currently on a UAE Dependent Visa.What We Offer<ul><li>Opportunity to work on exciting electrical, MEP, and construction projects.</li><li>Professional and collaborative work environment.</li><li>Career growth and learning opportunities.</li><li>Competitive salary based on qualifications and experience.</li><li>Salary range from 2000.00 to 3500.00AED</li></ul>If you are detail-oriented, organized, and eager to build your career with a dynamic electrical contracting company, we encourage you to apply.Smart Volt Electrical Contracting LLC is an equal opportunity employer. Only shortlisted candidates will be contacted.Pay: AED2,000.00 - AED3,500.00 per monthWork Location: In person

Office Admin Engineer

Lionbridge

<div><div><div>Job Description</div>
<div><div>Office Assistant</div> 
<div>The Office Assistant is responsible for managing day-to-day administrative tasks to ensure smooth office operations. This role supports various teams by handling communications, organizing schedules, maintaining records, and assisting with general office needs. The ideal candidate is organized, communicative, and able to manage multiple tasks efficiently.</div> 
<div>What You Will Do</div>
<ul><li>Handle incoming inquiries by phone, emails, and correspondence, directing them as appropriate.
</li><li>Provide primary point of contact with building staff
</li><li>Coordinate system and speakers for Global Town Halls including call set up, invitations. Ensure smooth launch and facilitation for presenters.
</li><li>Assist with the coordination of travel, particularly with regard to procuring international visas.
</li><li>Occasional scheduling and calendar coordination for staff and management.
</li><li>Order and maintain office supplies and equipment.
</li><li>Assist with organizing meetings, events, and training sessions.
</li><li>Support onboarding processes by preparing materials and coordinating logistics.
</li><li>Process invoices, expense reports, and other administrative documents.
</li><li>Collaborate with other departments to support operational needs.
</li>Perform general administrative duties as assigned. 
<li>
</li></ul><div>To Be Successful You Will Have</div>
<ul><li>Experience in an administrative or office support role.
</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
</li><li>Strong organizational and time management skills.
</li><li>Good verbal and written communication skills.
</li><li>Ability to work independently and as part of a team.
</li><li>Familiarity with basic bookkeeping or accounting procedures.
</li><li>Experience with office management or project management tools.
</li>Customer service experience. 
<li>
</li></ul><div>In Return, You Can Expect</div>
<ul><li>Ongoing career opportunities at a repeat Forbes &amp; Newsweek-listed &ldquo;Best Employer for Women&rdquo;, &ldquo;Best Employer for Diversity&rdquo;, &ldquo;Best Remote Employer&rdquo;, &ldquo;Best Large Employer&rdquo;, and &ldquo;Most Loved Workplace&rdquo;
</li><li>A supportive and collaborative work environment.
</li><li>Opportunities for skill development and career advancement.
</li><li>Exposure to varied tasks that keep the role engaging.
</li>The chance to contribute meaningfully to the organization&rsquo;s success. 
<li>
</li></ul>Our People are Our Pride &ndash; Benefits and Perks
<ul><li>Competitive pay based on the work you&rsquo;ll do here and not your previous salary. Expected Compensation: $24 - $30 USD/hour (Dependent on Experience).
</li><li>Health Coverage for you and your family with multiple plan options: Health, Vision, Dental; as well as HSA and FSA eligible programs
</li><li>Generous Paid-Time-Off and 10 Company Paid Holidays, as well as Floating Holidays, Paid Volunteer Days and an additional Paid Day Off for your Birthday!
</li><li>401k with company match
</li><li>Free access to Lionbridge&rsquo;s Employee Wellness Platform and Employee Assistance Program to support both physical and mental health
</li><li>Earn extra money in your HSA for completing Wellness Incentive goals through employer contributions
</li>Career guidance with learning and development opportunities along the way, backed by Lionbridge&rsquo;s Internal Mobility and Referral Bonus programs 
<li>
</li></ul> 
<div>Lionbridge partners with brands to break barriers and build bridges all over the world. Different by design, we have spent over 25 years innovating how global enterprises speak, listen, and connect across every border. Through our world-class platforms and network of passionate experts, we harness the power of human and artificial intelligence to deliver translation, localization, AI data services, interpretation, and games globalization and testing in 350+ languages. With offices across the globe, we help brands navigate the cultural complexities of the modern world. Learn more at www.lionbridge.com.</div></div></div></div>
 <div><div>Job Snapshot</div>
<div><div><div>Updated Date</div>
<div>22-Jul-2026</div>
</div><div><div>Job ID</div>
<div>Job_453</div>
</div><div><div>Department</div>
<div>Human Resources</div>
</div><div><div>Location</div>
Waltham, Massachusetts, United States
</div><div><div>Experience</div>
<div>2 - 5 Years</div>
</div><div><div>Employee Type</div>
<div>Employee</div>
</div><div><div>Employee Sub Type</div>
<div>Regular PT Hourly</div>
</div><div><div>Salary Range</div>
<div>USD 24 - 32 (Hourly)</div></div></div></div>

Office Admin Executive

Go Ready Solar

Job OverviewWe are seeking an entry level bilingual, dedicated and organized Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support, ensuring smooth office operations, and delivering exceptional customer service. This role requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. The schedule will be as follows: 10:00 AM-2:00 PM.Duties<ul><li>Answer and manage incoming phone calls with professionalism and courtesy, demonstrating excellent phone etiquette.</li><li>Perform data entry tasks accurately and efficiently, maintaining up-to-date records.</li><li>Provide customer support by addressing inquiries and resolving issues promptly.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings for team members.</li><li>Conduct proofreading of documents to ensure accuracy and clarity before distribution.</li><li>Collaborate with team members to maintain an organized office environment, ensuring all supplies are stocked and readily available.</li><li>Act as a personal assistant to executives or managers when required, handling various administrative tasks.</li></ul>Experience<ul><li>Entry-Level role</li><li>Bilingual candidates are highly encouraged to apply, as this skill will enhance communication with diverse clients.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li></ul>If you possess these skills and are eager to contribute to our team's success, we invite you to apply for the Office Assistant position today!Job Type: Full-timePay: $16.00 - $18.00 per hourApplication Question(s):<ul><li>What is the best phone number to reach you at?</li><li>Do you speak both english and spanish?</li></ul>Ability to Commute:<ul><li>McAllen, TX 78501 (Required)</li></ul>Work Location: In person

Part-Time Office Admin Assistant | English & Spanish Required

Agha Cleaning Services

Admin &amp; Office ManagerDubai, UAEAGHA Windows Cleaning Services LLC*About AGHA Services*AGHA Windows Cleaning Services LLC is a leading facilities services company in the UAE, specializing in professional cleaning, pest control, and maintenance solutions. We are committed to operational excellence, customer satisfaction, and maintaining the highest standards of professionalism across all our services.We are currently seeking an experienced, highly organized, and detail-oriented Admin &amp; Office Manager to oversee our administrative operations and ensure the smooth functioning of office, HR administration, payroll coordination, transactional record keeping, and daily operational support.*Position Summary*The Admin &amp; Office Manager serves as the central administrative hub of the company, responsible for managing office operations, recording and maintaining business transactions, supporting payroll and HR administration, coordinating reporting requirements, maintaining company records, and ensuring efficient communication between departments and external stakeholders.The successful candidate will play a critical role in supporting management through accurate record keeping, timely reporting, operational coordination, and administrative leadership.Reporting To: Managing Director*Key Responsibilities**1. Administration &amp; Data Management*<ul><li>Maintain accurate administrative records and company documentation.</li><li>Manage company filing systems, databases, and operational records.</li><li>Ensure all company transactions are properly recorded and archived.</li><li>Maintain document version control and administrative procedures.</li><li>Organize and manage office correspondence and communication.</li></ul>*2. Transaction Recording &amp; Invoicing*<ul><li>Record invoices, bills, expenses, receipts, and payments in Zoho Books.</li><li>Ensure all transactions are entered accurately and promptly.</li><li>Issue customer invoices immediately upon job completion confirmation.</li><li>Maintain accurate financial and operational records.</li><li>Support management with data extraction and reporting.</li></ul>*3. Quotation Administration*<ul><li>Prepare and issue client quotations following pricing approvals.</li><li>Ensure quotations are dispatched within approved timelines.</li><li>Maintain quotation records and tracking logs.</li><li>Follow company procedures for quotation control and documentation.</li></ul>*4. Payroll Administration*<ul><li>Manage monthly payroll preparation processes.</li><li>Extract attendance data from BioTime attendance systems.</li><li>Prepare payroll records, salary schedules, and supporting documentation.</li><li>Coordinate payroll submissions within company deadlines.</li><li>Ensure payroll documentation is complete and accurate.</li></ul>*5. HR Administration*<ul><li>Maintain employee files and personnel records.</li><li>Monitor attendance, leave records, warnings, deductions, and disciplinary documentation.</li><li>Prepare daily attendance reports and monthly HR reports.</li><li>Maintain strict confidentiality of employee information.</li><li>Ensure all HR records comply with company requirements.</li></ul>*6. Document &amp; Compliance Management**Monitor expiry dates for:*<ul><li>Employee visas</li><li>Labor permits</li><li>Trade licenses</li><li>Company insurances</li><li>Regulatory documents</li></ul>Issue renewal alerts well in advance.Ensure no company or employee documentation expires.*7. Office Operations Management*<ul><li>Oversee day-to-day office administration.</li><li>Manage office supplies, vendors, and administrative requirements.</li><li>Coordinate driver schedules and office logistics.</li><li>Maintain inventory records and office assets.</li><li>Support operational teams with scheduling and administrative coordination.</li></ul>*8. Receivables Tracking*<ul><li>Maintain accounts receivable records.</li><li>Update aging reports and collections status.</li><li>Record customer payments and outstanding balances.</li><li>Escalate issues when required.</li></ul>9. Reporting &amp; Management Support*Prepare and submit regular reports, including:*<ul><li>Daily Flash Reports</li><li>Daily Attendance Reports</li><li>Monthly HR Reports</li><li>Payroll Documentation</li><li>Petty Cash Reconciliations</li><li>Cash Position Reports</li><li>Receivables Status Reports</li><li>Document Expiry Alerts</li></ul>*Required Qualifications*<ul><li>Bachelor's Degree in Business Administration, Management, or related field.</li><li>Minimum 4-6 years of experience in Administration, Office Management, or a similar role.</li><li>Previous supervisory experience is highly preferred.</li><li>Strong knowledge of office administration processes and reporting systems.</li></ul>*Technical Skills*<ul><li>Advanced Microsoft Office / Microsoft 365 skills (particularly Excel).</li><li>Experience using Zoho Books.</li><li>Familiarity with attendance management systems such as ZKTeco BioTime.</li><li>Strong data entry and records management skills.</li><li>Excellent report preparation and documentation abilities.</li></ul>*Key Competencies*✅ Exceptional organizational skills✅ High attention to detail and accuracy✅ Strong record-keeping discipline✅ Ability to meet strict deadlines✅ Professional communication skills✅ Confidentiality and integrity✅ Problem-solving mindset✅ Ability to manage multiple priorities✅ Strong leadership and team coordination abilities✅ Proactive and results-oriented approach*What We Offer*<ul><li>Competitive salary package</li><li>Professional and supportive work environment</li><li>Career development opportunities</li><li>Exposure to a growing and dynamic organization</li><li>Opportunity to work closely with senior management</li></ul>*How to Apply*Interested candidates who meet the above requirements are invited to send their updated CV to: info@agha-services.aeSubject Line: Application for Admin &amp; Office Manager PositionOnly shortlisted candidates will be contacted.Pay: AED7,000.00 - AED9,000.00 per monthWork Location: In person

Admin / Office Manager

Mark Development Inc.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, mail and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and copy machines</li><li>Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive administrative support: 1 year (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Lihue, HI (Required)</li></ul>Work Location: In person

Administrative Assistant

Subterranean

OverviewWe are seeking a dynamic and detail-oriented Office Admin / Book Keeper to join our team part-time! This position offers an exciting opportunity to utilize your accounting expertise, organizational skills, and technical proficiency to support our organization&rsquo;s growth and success. If you thrive in a fast-paced environment and are passionate about precision and efficiency, we want to hear from you!Duties<ul><li>Manage all aspects of bookkeeping, including accounts payable, accounts receivable, bank reconciliations, and general ledger entries using accounting software such as QuickBooks or similar systems</li><li>Prepare and analyze financial statements, reports, and summaries in accordance with GAAP (Generally Accepted Accounting Principles) and other applicable standards</li><li>Process payroll accurately and timely, ensuring compliance with tax regulations and payroll laws</li><li>Conduct monthly balance sheet reconciliations and account analysis to ensure data integrity</li><li>Maintain organized records of financial transactions, supporting documentation, and audit trails for internal review or external audits</li><li>Assist with budgeting processes, financial forecasting, and expense tracking to support organizational planning</li><li>Support administrative functions such as managing correspondence, scheduling appointments, maintaining spreadsheets for data tracking, and handling general office duties</li></ul>Requirements<ul><li>Proven experience in bookkeeping or accounting roles with a strong understanding of accounting concepts such as debits &amp; credits, journal entries, double entry bookkeeping, and account reconciliation</li><li>Proficiency in accounting software including QuickBooks, or similar platforms; experience with financial software like Spreadsheets is essential</li><li>Strong technical skills in bank reconciliation, account analysis, general ledger management, and financial report writing</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment</li><li>Basic understanding of payroll processing procedures and tax compliance requirements</li><li>Strong communication skills to collaborate effectively across teams and departments</li></ul>Join us in this rewarding role where your expertise will directly impact our organization&rsquo;s financial health! We value precision, transparency, and proactive problem-solving&mdash;qualities that drive our success. If you&rsquo;re ready to bring your bookkeeping mastery into a vibrant team environment dedicated to excellence and growth&mdash;apply today!Pay: $25.00 - $34.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Milwaukee, WI 53208

Bookkeeper/Administrative Assistant

Garry & Sun USA

Seeking an Office Administrator for a medium-sized enterprise.Qualifications: A high school diploma or equivalent, along with proficient computer skills, is essential.Job Description:Responsibilities include client greeting procedures, point of sale transactions, invoicing and billing, maintenance of filing systems, and coordination with the shipping department. We are looking for a collaborative team member who demonstrates a capacity for learning and professional development. Applicants with some relevant experience are encouraged to apply.Employment Type: Full-timeCompensation: $18.00 per hour (negotiable)A potential pay increase may be granted after a 90-day review period.Paid Time Off (PTO)Additionally, three company-paid holidays are provided: Thanksgiving, Christmas, and New Year.Pay: From $18.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Office management: 1 year (Preferred)</li><li>Google Workspace: 1 year (Preferred)</li><li>Data entry: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish or one other language (Preferred)</li></ul>Ability to Commute:<ul><li>Reno, NV 89502 (Preferred)</li></ul>Work Location: In person

Office Administrator

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