office admin

Zapegg Tax Consultant

<div>About the Company

Zapegg Tax Consultant is a trusted financial and tax consultancy firm in Dubai, offering expert services in VAT, accounting, and business advisory. We are looking for a highly organized and proactive Office Admin Executive to support our daily office operations and ensure smooth administrative workflow.

 Job Summary

We are seeking a detail-oriented and professional Office Admin Executive to manage administrative tasks, coordinate office activities, and provide essential support to the team. The ideal candidate should have strong organizational skills, excellent communication, and the ability to handle multiple tasks efficiently in a fast-paced office environment.

Key Responsibilities
<ul>
<li>Manage daily office administrative operations and documentation
</li>
<li>Handle incoming calls, emails, and correspondence professionally
</li>
<li>Maintain office records, files, and databases accurately
</li>
<li>Coordinate meetings, appointments, and schedules
</li>
<li>Assist in preparing reports, invoices, and official documents
</li>
<li>Support HR and accounts team with basic administrative tasks
</li>
<li>Monitor office supplies and place orders when required
</li>
<li>Ensure a clean, organized, and efficient office environment
</li>
<li>Handle courier, visitor coordination, and front desk support
</li>
</ul>Requirements
<ul>
<li>Bachelor&rsquo;s degree or diploma in Administration or related field
</li>
<li>Proven experience as an Office Administrator, Admin Executive, or similar role
</li>
<li>Strong knowledge of MS Office (Word, Excel, Outlook)
</li>
<li>Excellent communication and interpersonal skills
</li>
<li>Good organizational and multitasking abilities
</li>
<li>Ability to work independently and meet deadlines
</li>
<li>Professional attitude and well-groomed personality
</li>
</ul>Preferred Skills
<ul>
<li>Experience in a consultancy or accounting firm (preferred)
</li>
<li>Basic knowledge of office management systems and procedures
</li>
<li>Strong attention to detail and problem-solving skills
</li>
</ul>Salary &amp; Benefits
<ul>
<li>Competitive salary package
</li>
<li>Professional work environment
</li>
<li>Career growth opportunities
</li>
<li>UAE labor law benefits</li></ul></div>

Office Admin Executive

Restofair RAK LLC

Job Title: Office Admin Analytics (Female Only) Location: Dubai, UAEWe Are Hiring!We are looking for a detail-oriented and analytical Office Admin &ndash; Analytics to support our operations and sales teams. This role is ideal for a candidate who is strong with data, reporting, and office coordination, and who can turn numbers into clear insights to support business decisions.Key Responsibilities:<ul><li>Analyze and organize data related to products, sales performance, and team targets</li><li>Prepare daily, weekly, and monthly reports for management</li><li>Track sales targets, achievements, and KPIs of the sales team</li><li>Maintain accurate records of product data, pricing, and inventory reports</li><li>Support management with data analysis, summaries, and presentations</li><li>Handle general office administration and coordination tasks</li><li>Ensure data accuracy, confidentiality, and timely reporting</li></ul>Requirements:<ul><li>Proven experience in office administration or data analysis</li><li>Strong analytical and reporting skills</li><li>Excellent knowledge of MS Word, Excel, and other MS Office tools</li><li>Ability to work with spreadsheets, formulas, and basic data analysis</li><li>Good communication and organizational skills</li><li>Detail-oriented, disciplined, and proactive approach</li><li>Immediate availability is an advantage</li></ul>Salary &amp; Benefits:<ul><li>Basic salary up to AED 4,000</li><li>Stable role with growth opportunities</li><li>Professional and supportive work environment</li></ul>This position is open to female candidates only.Job Types: Full-time, PermanentPay: Up to AED4,000.00 per month

Office Admin Analytics - (Female Only)

Job Title: Office Administrator Female&ndash; Real EstateJob Summary:We are seeking a highly organized and proactive Female Office Administrator to support our real estate operations. The ideal candidate will manage office operations efficiently, assist the team in administrative tasks, and ensure smooth day-to-day functioning of the office.Key Responsibilities:<ul><li>Manage daily office operations, including correspondence, calls &amp; emails.</li><li>Maintain our software consists of tenant records, properties and client databases.</li><li>Prepare reports, invoices, and basic financial documentation.</li><li>Coordinate with clients for the process of renewal of tenancy agreement to ensure timely communication and follow-ups..</li><li>Ensure compliance with company policies and procedures.</li><li>Ability to work independently and as part of a team.</li></ul>Requirements:<ul><li>Proven experience in office administration in real estate or property management.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office (Word, Excel) and basic property management software.</li><li>Attention to detail and problem-solving skills.</li><li>Friendly, professional, and approachable demeanor.</li><li>Fluency in English.</li></ul>Job Type: Full-timePay: QAR3,000.00 - QAR3,500.00 per month

OFFICE ADMIN- FEMALE

Eazisols

We are looking for a reliable and organized Admin with 6 months of experience to manage routine administrative tasks, handle clerical staff, and support daily office operations.Key Responsibilities:<ul><li>Maintain and organize office files, records, and documents.</li><li>Handle phone calls, emails, and greet visitors.</li><li>Manage office supplies and coordinate with vendors for procurement.</li><li>Assist in scheduling meetings and maintaining calendars.</li><li>Supervise and coordinate the tasks of clerical/support staff.</li><li>Ensure all administrative and support tasks are completed on time.</li><li>Provide administrative support to various departments as needed.</li><li>Maintain a clean, organized, and efficient office environment.</li></ul>Requirements:<ul><li>6 months of experience in an administrative or office support role.</li><li>Basic knowledge of MS Office (Word, Excel, Outlook).</li><li>Good communication, time management, and organizational skills.</li><li>Ability to multitask and work independently.</li><li>Minimum qualification: Inter or Graduate.</li></ul>Note: Background verification will be conducted with previous employers upon shortlisting.Benefits:<ul><li>Daily Lunch</li><li>Medical Allowance</li><li>Bonuses</li><li>Fuel Allowance</li><li>Paid Leaves</li><li>Performance based Increments</li><li>Annual tour</li><li>Events</li><li>Hands-on training with experienced mentors</li></ul>Job Type: Full-timePay: From Rs35,000.00 per monthApplication Question(s):<ul><li>Do you have experience handling administrative responsibilities?</li><li>What is your current salary?</li><li>What is your expected salary?</li><li>Where are you currently based?</li></ul>Work Location: In person

Office Admin (Lahore Based Only)

RIME GROUP FZE

JOB OBJECTIVE:To provide efficient administrative and front-desk support by managing daily office operations, handling communications, andensuring a professional and welcoming environment for employees, clients, and visitors. The role aims to support HR &amp; Adminfunctions and contribute to the smooth running of the office administration job.MAJOR DUTIES AND RESPONSIBILITIES:<ul><li>Act as the first point of contact for visitors, clients, and employees; manage reception desk and phone lines.</li><li>Handle incoming/outgoing calls, emails, and correspondence in a professional manner.</li><li>Maintain office supplies inventory and place orders as required.</li><li>Support HR &amp; Admin team with documentation, filing, and employee coordination.</li><li>Assist in scheduling meetings, interviews, and maintaining appointment calendars.</li><li>Ensure proper visitor registration, gate pass issuance, and access control in compliance with company and JAFZA policies.</li><li>Coordinate courier services, mail distribution, and general office logistics.</li><li>Support event coordination, staff engagement activities, and internal communications.</li><li>Provide travel desk support: assist employees with ticket booking, hotel reservations, and travel coordination as per company policy.</li><li>Handle office admin petty cash, maintain accurate records, and prepare expense reports for approvals.</li></ul>QUALIFICATIONS:<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related discipline (preferred).</li><li>Minimum 3 years of proven UAE work experience in office administration, reception, or customer service roles.</li><li>Experience in coordinating with multiple departments and handling confidential information.</li><li>Familiarity with processes of employee records is an advantage.</li><li>Strong understanding of professional etiquette and corporate communication.</li></ul>REQUIRED SKILLS:<ul><li>Excellent verbal and written communication skills (English &amp; Arabic both required).</li><li>Strong interpersonal and customer service skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Organizational and multitasking ability with attention to detail.</li><li>Professional appearance, punctuality, and confidentiality.</li><li>Ability to work independently and handle pressure in a fast-paced environment.</li><li>Having a driving licence and a car is an advantage.</li></ul>Job Type: Full-time

Office Admin & Receptionist (Arabic-speaking)

HOSS Kitchen LLC

Company Name - NAAS Properties Location - Mirdif Dubai Join a trusted team. Lionheart Real Estate is looking for a hard-working Administrative Officer to help run our office and support our agents.Key Responsibilities<ul><li>Fill out and manage all Dubai property paperwork (Forms A, B, F, and MOUs).</li><li>Use Trakheesi and follow RERA rules to keep everything legal.</li><li>Update property listings on the portals (Bayut, Dubizzle, Property Finder etc) and keep our database organized.</li><li>Talk to clients, book meetings, and help organize property viewings.</li><li>During your downtime, you are responsible for calling through our database of previous leads/data.</li><li>Welcome clients and visitors while maintaining a clean, presentable reception area</li><li>Assist with staff onboarding and maintain attendance records</li><li>Keep administrative CRM, trackers, lead sheets, and deal documents updated</li><li>Support agents with listing uploads, documentation, and coordination tasks</li><li>Organize invoices, manage expense logs, and maintain proper filing systems</li></ul>Requirements<ul><li>You must have at least 2 years of experience working in a Dubai real estate office.</li><li>You need to understand how Dubai property laws and paperwork work.</li><li>Strong communication skills with a pleasant and professional demeanor</li><li>Presentable, confident, and comfortable interacting with clients</li><li>Skilled in Real Estate Administration Tasks (Contracts, Forms &amp; Listing )</li><li>Highly organised, dependable, and detail-focused</li><li>Fluent in English</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per month

Real Estate Office Admin

Azentio

<div>
 
 
 Job Title
 
 : Front Office and Admin Assistant
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 
 
 
 
 Job Summary
 
 
 
 We are seeking a highly organized and proactive Front Office and Admin Assistant to oversee end-to-end facility operations and corporate travel management. The role is responsible for ensuring a safe, well-maintained, and efficient workplace, while also managing seamless business travel arrangements for employees. This position requires strong coordination, vendor management, communication, and problem-solving skills, along with the ability to operate in a fast-paced, service-oriented environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Facility Operations &amp; Administration
 
 <ul>
 <li>
 Oversee day-to-day facility operations, ensuring smooth functioning of essential services including housekeeping, security, cafeteria, and office administration.
 </li>
 <li>
 Manage office supplies, inventory, seating allocation, and general workplace requirements.
 </li>
 </ul>
 
 Maintenance &amp; Infrastructure Management
 
 <ul>
 <li>
 Coordinate, schedule, and monitor routine maintenance, repairs, and inspections of building systems (HVAC, electrical, plumbing, fire &amp; safety, etc.).
 </li>
 <li>
 Develop and implement preventive maintenance plans to minimize downtime and service interruptions.
 </li>
 </ul>
 
 Vendor &amp; Contract Management
 
 <ul>
 <li>
 Manage relationships with external service providers including housekeeping, security, maintenance, pest control, and other facility-related vendors.
 </li>
 <li>
 Oversee service-level adherence, contract renewals, negotiations, and performance evaluation.
 </li>
 </ul>
 
 Health, Safety &amp; Compliance
 
 <ul>
 <li>
 Ensure the facility complies with all health, safety, regulatory, and environmental standards.
 </li>
 <li>
 Conduct periodic safety audits, risk assessments, and maintain emergency response plans and drills.
 </li>
 </ul>
 
 Space &amp; Workplace Management
 
 <ul>
 <li>
 Optimize workspace utilization, plan office layouts, and oversee fit-out, refurbishment, expansion, or relocation projects in collaboration with relevant teams.
 </li>
 </ul>
 
 Budgeting &amp; Cost Management
 
 <ul>
 <li>
 Prepare, monitor, and manage facility operating budgets, ensuring cost-effectiveness without compromising service quality.
 </li>
 <li>
 Identify opportunities for cost savings and efficiency improvements.
 </li>
 </ul>
 
 Reporting &amp; Stakeholder Communication
 
 <ul>
 <li>
 Prepare facility performance reports, issue logs, maintenance schedules, and vendor performance updates.
 </li>
 <li>
 Act as the key liaison between internal stakeholders, leadership teams, and vendors for all facility-related matters.
 </li>
 </ul>
 
 Travel Management Responsibilities
 
 <ul>
 <li>
 Plan and coordinate end-to-end business travel arrangements including flights, accommodation, ground transport, visas, and other required services.
 </li>
 <li>
 Ensure full compliance with company travel policies, cost guidelines, and regulatory requirements.
 </li>
 <li>
 Maintain strong awareness of travel industry trends, route options, travel advisories, and vendor platforms to ensure best travel experience.
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 <ul>
 <li>
 Strong communication, negotiation, and stakeholder management skills.
 </li>
 <li>
 Proven ability in customer service, problem-solving, and crisis management.
 </li>
 <li>
 High attention to detail, strong organizational and multitasking capabilities.
 </li>
 <li>
 Proficiency in travel booking platforms, vendor management tools, and MS Office Suite (Excel, PowerPoint, Word).
 </li>
 </ul>
 
 
 
 
 
 
 Key Requirements
 
 
 <ul>
 <li>
 &middot;Bachelor&rsquo;s degree in Business Administration, Facilities/Operations Management, Hospitality, or equivalent field (preferred).
 </li>
 <li>
 4-8 years of experience in facility management, office administration, or corporate travel coordination, ideally in a corporate or multinational organization.
 </li>
 <li>
 Hands-on experience in vendor management, asset management, preventive maintenance planning, and workplace administration.
 </li>
 <li>
 Experience coordinating domestic and international travel bookings, visas, and logistics using travel platforms and vendor partners.
 </li>
 <li>
 Proficiency in
 
 MS Office Suite
 
 (Excel, PowerPoint, Word) and familiarity with travel booking tools and facility management systems.
 </li>
 <li>
 Understanding of maintenance processes, safety norms, compliance requirements, and cost control practices.
 </li>
 <li>
 Strong communication, interpersonal, and stakeholder-management skills.
 </li>
 <li>
 Excellent attention to detail, planning, coordination, and follow-through.
 </li>
 <li>
 Problem-solving ability with a customer-service mindset.
 </li>
 <li>
 Ability to multitask, prioritize, and work efficiently under pressure.
 </li>
 <li>
 Negotiation skills with vendors and service providers.
 </li>
 <li>
 High ownership, reliability, and discretion.
 </li>
 </ul>
 
 
</div>

Front Office and Admin Assistant

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