office admin

<div>About Emirates Global Aluminium
Emirates Global Aluminium is the world&rsquo;s biggest &lsquo;premium aluminium&rsquo; producer and the largest industrial company in the United Arab Emirates outside the oil and gas industry. EGA is an integrated aluminium producer, with operations on four continents from bauxite mining to the production of cast primary aluminium and recycling. EGA employs over 7,000 of these people including more than 1,200 UAE Nationals. EGA operates aluminium smelters in Jebel Ali and Al Taweelah in the United Arab Emirates, an alumina refinery in Al Taweelah, a bauxite mine and associated export facilities in the Republic of Guinea, a speciality foundry in high strength recycled aluminium in Germany, and a recycling plant in the United States. 
In this role, you will manage day-to-day operations of the EGA Europe B.V. office and entity, ensuring efficient administration, governance, and functioning of the office while providing support to senior leadership. Act as the primary coordination point for office operations, executive office management, stakeholder engagement, governance activities, and administrative services, enabling leadership and staff to focus on strategic priorities. Support EGA Europe B.V. CEO in ensuring compliance, operational efficiency, and a professional working environment 
Key Accountabilities:
Office Operations &amp; Administration
<ul><li>Oversee the smooth operation of the EGA Europe B.V. office, ensuring all facilities, services, and administrative functions are effectively managed.</li>
<li>Manage office supplies, equipment, maintenance contracts, service providers, and office-related procurement activities.</li>
<li>Manage relationships with landlord, vendors, and service providers to ensure effective office operations and timely delivery of services.</li>
<li>Ensure timely processing of office-related expenses, invoices, rent payments, and service contracts.</li>
<li>Support new employee onboarding and workplace readiness activities in coordination with relevant corporate functions</li>
</ul>Governance, Reporting &amp; Action Tracking
<ul><li>Coordinate the preparation, consolidation, and distribution of management, board, shareholder, and corporate governance materials.</li>
<li>Maintain and distribute records of decisions, meeting outcomes, resolutions, and action items arising from governance and management forums.</li>
<li>Monitor action item progress and ensure timely follow-up with accountable stakeholders.</li>
<li>Escalate overdue actions, risks, and governance issues to senior management as appropriate.</li>
<li>Ensure all documentation, approvals, and records comply with Delegation of Authority (DOA), governance requirements, and internal controls.</li>
</ul>Continuous Improvement &amp; Cost Management
<ul><li>Identify opportunities to improve administrative workflows, office processes, and service delivery.</li>
<li>Recommend and implement efficiency improvements, digital tools, and administrative best practices.</li>
<li>Monitor administrative budgets and expenditures and identify cost optimisation opportunities.</li>
<li>Support annual planning, budgeting, and forecasting activities related to office operations.</li>
</ul>Meetings &amp; Stakeholder Coordination
<ul><li>Coordinate internal and external meetings, workshops, leadership visits, customer engagements, and corporate events for the EGA Europe B.V. CEO.</li>
<li>Organize meeting logistics, venues, catering, materials, technology requirements, and attendance management.</li>
<li>Facilitate communication and coordination among stakeholders across EGA entities, external partners, vendors, and service providers.</li>
</ul>Correspondence &amp; Information Management
<ul><li>Draft, review, proofread, and format professional correspondence, reports, presentations, meeting minutes, and official documentation for EGA Europe B.V. CEO.</li>
<li>Support the preparation and review of contracts, forms, applications, and other administrative documentation for EGA Europe B.V. CEO.</li>
<li>Maintain accurate office records, databases, logs, personnel files, and information repositories.</li>
<li>Maintain document control systems, records management processes, and confidential filing structures.</li>
<li>Ensure accurate retention, storage, retrieval, and archival of corporate documents in accordance with company policies and legal requirements.</li>
</ul>Executive Support &amp; Calendar Management
<ul><li>Manage complex executive calendars, appointments, meetings, international travel arrangements, visas, accommodation, and expense administration for EGA Europe B.V. CEO.</li>
<li>Coordinate domestic and international business travel, including logistics, itineraries, approvals, and reimbursement processes for EGA Europe B.V. CEO.</li>
<li>Prioritize and coordinate competing demands on executive time and proactively resolve scheduling conflicts for EGA Europe B.V. CEO.</li>
<li>Act as a key point of contact between executives and internal/external stakeholders, ensuring effective communication and follow-up.</li>
</ul>Safety, Quality &amp; Environment
<ul><li>Ensure compliance with all applicable safety, quality, environmental, governance and information management requirements.</li>
<li>Promote a strong safety culture and actively support HSE initiatives within the office and project environment.</li>
<li>Coordinate with relevant departments to ensure facility maintenance, office repairs and workplace activities are conducted safely and in accordance with company standards.</li>
</ul>Business Support
Support business continuity and administrative risk management activities within the office.
Related Assignments
Performs other related duties or assignments as directed
Authority and Decision Making
<ul><li>Works independently within clearly defined policies and objectives</li>
<li>Keeps manager (MD, EGA Europe B.V.) and CFO, EGA Europe B.V. updated and recommends improvements as required</li>
<li>Establishes work plan, determines the priorities in consultation with manager and works out the data / processes needed to achieve objectives</li>
</ul>Qualifications and Skills
<ul><li>Diploma or Bachelor's degree in Business Administration, Office Management, Management, Administration, Human Resources, or a related discipline</li>
<li>Proficient in Microsoft Office applications, including Excel, Word and PowerPoint</li>
<li>Strong communication, interpersonal and stakeholder management skills</li>
<li>Quick learner with strong attention to detail and adaptability</li>
<li>Ability to work effectively under pressure and meet tight deadlines</li>
<li>Strong organisational and multitasking skills</li>
<li>Comfortable working with data and digital business applications</li>
<li>Fluent in Dutch and English</li>
</ul>Minimum Experience
<ul><li>4+ years of administrative support and office management experience with a similar multinational / reputable organization and in a culturally diversified environment</li></ul></div>

Office Administrator - Netherlands

Sandy Beach Hotel& Resort Fujairah

Administrative work in a resort involves managing the day-to-day office and business operations that support guests and staff. Common responsibilities include:<ul><li>Answering phone calls, emails, and guest inquiries</li><li>Preparing reports, invoices, and other documents</li><li>Maintaining guest records and filing systems</li><li>Coordinating with housekeeping, front office, and maintenance departments</li><li>Managing office supplies, inventory &amp; gift shop</li><li>Processing payments and maintaining financial records</li><li>Assisting with payroll and human resources tasks</li><li>Ensuring compliance with resort policies and procedures</li></ul>Skills required<ul><li>Strong communication and customer service skills</li><li>Computer proficiency (Microsoft Office, hotel management software)</li><li>Organizational and time management skills</li><li>Attention to detail</li><li>Problem-solving abilities</li><li>Ability to work in a fast-paced environment</li></ul>Pay: AED1,200.00 - AED1,500.00 per monthWork Location: In person

Office Administrator

BURAQ AIRCONDITION CONT. & GEN. MAINT LLC

We are seeking a reliable and well‑organized HR cum Admin Executive ( Male) to support HR operations and administrative functions. The role requires strong coordination skills, attention to detail, and the ability to manage multiple tasks efficiently. UAE Driving License is preferred.Key HR Responsibilities<ul><li>HR Operations &mdash; Manage day‑to‑day HR activities and ensure compliance with UAE labour regulations.</li><li>Interview Scheduling &mdash; Arrange interview slots and coordinate with candidates and hiring teams.</li><li>Conduct Interviews &mdash; Support initial HR screening and document interview outcomes.</li><li>Onboarding &amp; Offboarding &mdash; Prepare joining formalities, induction, and exit procedures.</li><li>Employee Relations &mdash; Maintain positive workplace communication and support employee welfare.</li><li>Leave Management &mdash; Process leave requests, update records, and ensure accurate attendance tracking.</li><li>Payroll Assistance &mdash; Support monthly payroll preparation, timesheet verification, and salary documentation.</li><li>Employee Welfare &mdash; Assist in welfare initiatives and engagement activities.</li></ul>Key Admin Responsibilities<ul><li>Document Control &mdash; Maintain company documents, records, and filing systems.</li><li>Administrative Support &mdash; Handle office coordination, logistics, and general administrative duties.</li><li>Support to HR Manager / BDS &mdash; Assist in HR and business support tasks as required.</li><li>Office Logistics &mdash; Manage office supplies, procurement, and vendor coordination.</li><li>Travel &amp; Vehicle Coordination &mdash; Assist with travel bookings, vehicle movements, and related documentation.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>2&ndash;4 years of HR/Admin experience in UAE.</li><li>Strong communication, coordination, and organizational skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>UAE Driving Licence preferred.</li><li>Ability to maintain confidentiality and handle multiple tasks professionally.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

HR cum Admin (Male)

Maklad Design

WE&rsquo;RE HIRING | DOCUMENT CONTROLLER &amp; ADMINMaklad Design LLC is looking for a highly organized, proactive, and detail-oriented Document Controller &amp; Admin to join our team in Dubai.The role will be responsible for company and project document control, tender documentation support, general office administration, and HR administrative support.Key ResponsibilitiesDocument Control<ul><li>Maintain and organize all company and project documentation.</li><li>Manage digital and physical filing systems and project folders.</li><li>Maintain document registers, revisions, submissions, approvals, and records.</li><li>File and track contracts, drawings, RFIs, reports, approvals, warranties, handover documents, and project correspondence.</li><li>Ensure documents are properly named, updated, archived, and accessible to authorized personnel.</li><li>Maintain confidentiality of company, employee, financial, and project documentation.</li></ul>Tender &amp; Prequalification Support<ul><li>Review tender requirements and prepare document checklists.</li><li>Coordinate with QS, Project Management, Design, Finance, Procurement, and Management to collect required documentation.</li><li>Compile and organize tender and prequalification documents for submission.</li><li>Maintain company profiles, licenses, certificates, project references, completion certificates, staff CVs, and other supporting documentation.</li><li>Follow up with relevant departments to ensure required documents are received before submission deadlines.</li><li>Assist with portal uploads and final tender document preparation.</li><li>Pricing, BOQs, quantity take-offs, costing, and commercial preparation remain the responsibility of the QS and relevant departments.</li></ul>Administration<ul><li>Handle general office administration and daily administrative requirements.</li><li>Maintain office inventory, stationery, and supplies.</li><li>Schedule meetings and appointments.</li><li>Prepare and circulate Minutes of Meetings (MOMs).</li><li>Prepare company letters, forms, correspondence, and administrative documents.</li><li>Coordinate documents requiring Management signatures and approvals.</li><li>Maintain administrative trackers, calendars, and renewal schedules.</li><li>Follow up on assigned tasks and outstanding documentation.</li><li>Provide general administrative support to Management and departments.</li></ul>HR Administrative Support<ul><li>Assist the HR Manager with HR documentation and administrative requirements.</li><li>Prepare approved offer letters, employment contracts, welcome letters, and related documents.</li><li>Schedule interviews and coordinate candidate appointments.</li><li>Assist with onboarding documentation and new employee induction.</li><li>Maintain employee files, attendance records, leave records, and HR trackers.</li><li>Track probation periods, contract renewals, and employee document expiries.</li><li>Prepare HR correspondence as instructed by the HR Manager.</li></ul>Requirements<ul><li>2&ndash;4 years UAE experience in Document Control and/or Administration.</li><li>Experience in Interior Fit-Out, Construction, Contracting, Engineering, or Architecture is preferred.</li><li>Experience with project documentation, tenders, and prequalification submissions is an advantage.</li><li>Strong Microsoft Office skills.</li><li>Good written and verbal English communication.</li><li>Strong filing, organization, and follow-up skills.</li><li>Ability to prepare professional emails, letters, reports, and MOMs.</li><li>Detail-oriented and able to handle multiple deadlines.</li><li>Able to handle confidential information responsibly.</li><li>Knowledge of HR administration and UAE employment documentation is an advantage.</li></ul>Position: Document Controller &amp; AdminLocation: Dubai, UAEEmployment Type: Full-TimeCompany: Maklad Design LLCInterested candidates may send their CV to careers@makladdesign.com with the subject:Application &ndash; Document Controller &amp; AdminPay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Apply only if you have experience here in UAE in documentation.</li><li>Nationality?</li><li>Current Salary?</li><li>Expected Salary?</li><li>Visa Status? (employment visa, visit visa, spouse visa, freelance visa, etc) mention it.</li><li>Can you join immediately, if yes, how many days?</li><li>How many years of experience do you have here in UAE as a document controller/admin?</li></ul>Work Location: In person

Document Controller/Admin

Bureau Veritas

<div><div>Job Description: Admin Assistant &amp; Logistic Coordinator
Reporting : Admin &amp; HR Manager
Admin Assistant Support
<ul><li>Assist in handling day-to-day office administrative activities.</li>
<li>Ensure proper filing and record management, both physical and electronic.</li>
</ul><ul><li>Support accommodation management, including inventory tracking and maintenance requests.</li>
<li>Coordinate pest control, housekeeping, and facility service providers.</li>
</ul><ul><li>Support onboarding activities for new employees.</li>
</ul>Logistic Coordinator :
<ul><li>Manage and coordinate the daily operations of a fleet of company owned and leased vehicles.</li>
<li>Maintain complete records of vehicle registrations, insurance policies, permits, inspections, and lease agreements.</li>
<li>Ensure timely renewal of vehicle registrations, insurance, Salik accounts, and regulatory permits.</li>
<li>Coordinate preventive maintenance, servicing, repairs, and breakdown support to minimize vehicle downtime.</li>
<li>Monitor vehicle tracking systems, fuel consumption, mileage, and driver performance.</li>
<li>Investigate vehicle accidents, damages, and traffic violations, and coordinate insurance claims.</li>
<li>Maintain records of traffic fines and ensure timely recovery or settlement as per company procedures.</li>
<li>Prepare monthly fleet utilization, maintenance, fuel consumption, and cost reports for management review.</li>
<li>Manage vehicle handover and return processes, ensuring proper documentation and condition reporting.</li></ul></div></div>

Admin Asst. & Logistic Coordinator

Vista Corporate Global

Position: Real Estate Admin Cum Receptionist Location: Dubai, UAE Department: Real Estate / Business Center Employment Type: Full-Time Reporting To: Management / Operations ManagerJob SummaryWe are looking for a professional, organized, and customer-focused Real Estate Admin Cum Receptionist to manage front-desk operations, administrative tasks, client coordination, and day-to-day activities of our Business Center. The ideal candidate should have good communication skills, a pleasant personality, strong administrative abilities, and preferably experience in real estate, business centers, or a corporate services environment in Dubai.Key ResponsibilitiesReception &amp; Front Desk<ul><li>Welcome and assist clients, visitors, and business partners professionally.</li><li>Handle incoming calls, emails, WhatsApp messages, and general enquiries.</li><li>Manage reception area and ensure a professional office environment.</li><li>Coordinate meetings, appointments, and visitor access.</li><li>Receive and distribute documents, courier deliveries, and correspondence.</li><li>Maintain visitor and client records.</li></ul>Real Estate Administration<ul><li>Provide administrative support to the real estate team.</li><li>Maintain property listings, client records, documents, and databases.</li><li>Coordinate with property agents, landlords, tenants, and clients.</li><li>Schedule property viewings and follow up with clients.</li><li>Prepare basic reports, quotations, documents, and presentations.</li><li>Maintain proper filing and documentation for real estate transactions.</li><li>Follow up on leads and update the CRM regularly.</li></ul>Business Center Management<ul><li>Handle day-to-day administrative operations of the Business Center.</li><li>Coordinate with tenants regarding office requirements, meeting rooms, access cards, maintenance, and other services.</li><li>Manage meeting room bookings and shared office facilities.</li><li>Coordinate with maintenance, cleaning, security, and other service providers.</li><li>Maintain records of office allocations, contracts, invoices, and client requirements.</li><li>Assist clients with general Business Center-related requests.</li><li>Ensure the Business Center is clean, organized, and professionally maintained.</li><li>Coordinate with management regarding tenant issues and operational requirements.</li></ul>Administrative &amp; Office Support<ul><li>Maintain office supplies and coordinate replenishment when required.</li><li>Prepare daily/weekly administrative reports.</li><li>Maintain accurate records and confidential documents.</li><li>Assist the HR/Admin team with basic office administration when required.</li><li>Coordinate with accounts for invoices, payments, and client documentation.</li><li>Support management with additional administrative tasks as required.</li></ul>Requirements<ul><li>Minimum 1&ndash;3 years of relevant experience in administration, reception, real estate, business center, or a similar role.</li><li>Experience in the UAE/Dubai is preferred.</li><li>Good communication and interpersonal skills.</li><li>Professional appearance and pleasant personality.</li><li>Good knowledge of MS Office (Word, Excel, Outlook).</li><li>Familiarity with CRM systems is an advantage.</li><li>Strong organizational and multitasking skills.</li><li>Ability to handle clients professionally and independently.</li><li>Good English communication skills; Arabic or Hindi/Urdu would be an advantage.</li><li>Ability to work under pressure and manage multiple responsibilities.</li><li>Candidates with experience in Business Center / Real Estate / Corporate Services will be preferred.</li></ul>Key Skills<ul><li>Reception &amp; Customer Service</li><li>Real Estate Administration</li><li>Business Center Operations</li><li>Client Coordination</li><li>Documentation &amp; Filing</li><li>CRM Management</li><li>Microsoft Office</li><li>Communication &amp; Follow-up</li><li>Time Management</li><li>Problem Solving</li></ul>Pay: AED2,500.00 - AED4,000.00 per monthWork Location: In person

Real Estate Admin Cum Receptionist

Corcoran Legends Realty Company 

*About Us*Corcoran Legends Realty Management is a results-driven real estate company helping clients buy, sell, and invest with confidence. We deliver expert guidance, local market knowledge, and exceptional service. *Role Overview*We’re looking for a detail-oriented Virtual Assistant to support our real estate team with daily operations, client communication, and data management. *Key Responsibilities:*- *Admin Support*: Manage emails, calendars, and schedule showings/appointments- *Data Entry*: Update MLS listings, CRM, spreadsheets, and property files- *Client Communication*: Respond to buyer/seller/renter inquiries via phone, email, and text- *Marketing Support*: Assist with social media posts, listing descriptions, and flyers- *Document Prep*: Contracts, lease agreements, and transaction paperwork organization- *Research*: Market comps, lead generation, and vendor coordination *Requirements:*- 1+ years VA or admin experience, real estate experience a plus- Strong skills in Google Workspace, Microsoft Office, CRM tools- Excellent written + verbal communication skills- Highly organized, reliable internet, and able to work independently- Knowledge of MLS, Zillow, or property management software is a bonus *Benefits:* Flexible remote schedule, growth opportunities, commission bonuses on referrals. Apply now and help us grow Corcoran Legends Realty Management!

Remote Virtual Assistant

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