office administration

Elevate Business Solutions

Job Title: Office AdministratorLocation: Dubai, UAEIndustry: Accounting, Auditing &amp; Business Consultancy ServicesJob SummaryWe are seeking a highly organized, proactive, and professional Office Administrator to join our growing Accounting &amp; Auditing firm in Dubai. The ideal candidate should have prior experience working in a B2B service-oriented environment and possess strong administrative, coordination, and communication skills. The Office Administrator will be responsible for managing daily office operations, supporting management, coordinating with clients, and ensuring smooth administrative processes across the organization.Key ResponsibilitiesOffice Administration &amp; Operations<ul><li>Manage day-to-day office operations and administrative activities.</li><li>Maintain office records, files, documents, and company databases.</li><li>Coordinate office maintenance, supplies, and vendor relationships.</li><li>Ensure proper organization of company documents and compliance records.</li><li>Monitor office expenses and support budget tracking where required.</li></ul>Client &amp; Business Support<ul><li>Act as the first point of contact for clients, visitors, and business partners.</li><li>Handle incoming calls, emails, and correspondence professionally.</li><li>Schedule meetings, appointments, and manage calendars for senior management.</li><li>Prepare engagement letters, proposals, reports, and other business documents.</li><li>Follow up with clients regarding documentation, approvals, and submissions.</li></ul>HR &amp; Employee Coordination<ul><li>Support onboarding and offboarding processes.</li><li>Maintain employee records and leave management records.</li><li>Assist in coordinating recruitment activities and candidate interviews.</li><li>Ensure compliance with company policies and administrative procedures.</li></ul>Government &amp; Portal Coordination<ul><li>Coordinate with PROs, government departments, and service providers when required.</li><li>Manage applications and submissions through UAE Mainland and Free Zone portals.</li><li>Assist with trade license renewals, visa documentation, and company compliance requirements.</li><li>Maintain records of regulatory deadlines and company renewals.</li></ul>Administrative Reporting<ul><li>Prepare administrative reports and management summaries.</li><li>Maintain accurate records of company assets and office inventory.</li><li>Support management with special projects and operational initiatives.</li></ul>Requirements &amp; QualificationsEducation<ul><li>Bachelor's Degree in Business Administration, Management, Commerce, or a related field.</li></ul>Experience<ul><li>Minimum 2&ndash;3 years of experience in Office Administration, Administration Support, or Executive Coordination roles.</li><li>Prior experience in an Accounting, Auditing, Consultancy, Professional Services, or B2B organization is highly preferred.</li><li>UAE work experience is strongly preferred.</li></ul>Skills &amp; Competencies<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work effectively under pressure and meet deadlines.</li><li>Excellent problem-solving and coordination skills.</li><li>Strong attention to detail and professional presentation.</li></ul>Knowledge Requirements<ul><li>Good understanding of UAE Labour Law and employment regulations.</li><li>Familiarity with UAE Mainland and Free Zone portals and government systems.</li><li>Knowledge of document management and administrative compliance procedures.</li><li>Understanding of business setup, licensing, and corporate services processes is an advantage.</li></ul>Candidate Profile<ul><li>Female candidate preferred.</li><li>Professional, confident, and customer-service oriented.</li><li>Resourceful, proactive, and capable of working independently.</li><li>High level of integrity, confidentiality, and professionalism.</li><li>Presentable and capable of representing the company professionally.</li></ul>Preferred Criteria<ul><li>Currently residing in the UAE.</li><li>Available for immediate joining or short notice period.</li><li>Holding a transferable visa or valid UAE residency visa.</li><li>Experience in handling clients within Accounting, Auditing, Taxation, Corporate Services, or Consultancy sectors will be an added advantage.</li></ul>Pay: From AED3,000.00 per monthWork Location: In person

Office Administrator

Jani-King of Jani-King Des Moines, Iowa

Office AdministratorWe are seeking an organized and professional Office Administrator to support daily office operations and provide exceptional customer service.Responsibilities:<ul><li>Manage front desk operations, phone calls, and visitor reception.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Perform data entry, filing, and document management.</li><li>Prepare correspondence and reports using Microsoft Office and Google Workspace.</li><li>Assist with bookkeeping, invoices, and expense tracking.</li><li>Support office administration, supply ordering, and general clerical duties.</li><li>Provide excellent customer service and administrative support.</li></ul>Qualifications:<ul><li>Previous office administration or clerical experience preferred.</li><li>Proficiency in Microsoft Office and Google Workspace.</li><li>Experience with QuickBooks or bookkeeping software is a plus.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Excellent phone etiquette and customer service experience.</li><li>Bilingual skills are a plus.</li><li>Ability to work independently and maintain attention to detail.</li></ul>Pay: $20.00 - $25.00 per hourWork Location: In person

Kidisthenics Fitness Company

Kidisthenics Fitness Company Remote PositionReports to: Chief Operations Officer Compensation: $28.85&ndash;$33.65 per hour, equivalent to approximately $60,000&ndash;$70,000 annually based on a full-time schedule. Benefits: Eligible for company-sponsored healthcare benefits, including medical, dental, and vision, in accordance with plan terms and waiting periods.FLSA Classification: Hourly, Non ExemptKidisthenics Fitness Company is seeking a highly organized and detail-oriented Office Administrator to support a combination of accounting, human resources, and administrative functions. This remote role is ideal for someone who has experience in payroll, accounting coordination, and maintaining organized internal systems.The Office Administrator will play an important role in supporting day-to-day business operations by helping ensure accurate payroll processes, clear communication between internal teams and our third-party accounting team, and consistent organization of employee records and HR-related workflows.Key ResponsibilitiesAccounting &amp; Payroll Support<ul><li>Coordinate payroll processing by reviewing timesheets, wage changes, PTO balances, and payroll data for accuracy before submission to the third-party payroll provider.</li><li>Serve as a point of communication between Kidisthenics Account Managers and the company&rsquo;s third-party accounting team.</li><li>Assist with reconciling client lists to ensure clients are properly reflected in California Regional Center vendor portals and billing portals.</li><li>Reach out to regional centers on behalf of Kidisthenics to assist with updating client contracts and related information.</li><li>Support internal accounting processes by maintaining organized records and communicating updates as needed.</li></ul>Human Resources &amp; Office Administration<ul><li>Maintain employee records in compliance with applicable federal and state recordkeeping requirements.</li><li>Assist with tracking training completion, employee development initiatives, and performance review documentation.</li><li>Help maintain internal systems, processes, and records to support company-wide organization and compliance.</li><li>Provide general administrative support to leadership and internal departments as needed.</li></ul>This job description is not intended to be an exhaustive list of all duties; responsibilities may change based on needs.Qualifications<ul><li>3&ndash;5 years of prior experience in human resources, accounting, payroll, office administration, or a related role.</li><li>Experience supporting bookkeeping, billing coordination, payroll administration, or financial recordkeeping.</li><li>Experience maintaining employee files or other HR compliance-related records preferred.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to manage confidential information with professionalism and discretion.</li><li>Clear and professional communication skills.</li><li>Ability to work independently in a remote environment while staying connected with internal teams.</li><li>Comfortable coordinating between multiple departments and external partners.</li><li>Familiarity with the California Regional Center system preferred, not required.</li><li>Proficiency with Microsoft 365 required</li></ul>Remote Work &amp; Technology Requirements<ul><li>Ability to work effectively in a remote environment with reliable internet access</li><li>Ability to maintain confidentiality of sensitive employee, payroll, client, and company information while working remotely</li><li>Must be able to manage multiple administrative workflows and meet deadlines with minimal in-person supervision</li></ul>Ideal CandidateThe ideal candidate is dependable, proactive, and highly organized. They are comfortable balancing HR and accounting-related responsibilities, communicating with internal and external stakeholders, and maintaining accurate records. This person should be able to take initiative, follow through on tasks, and help strengthen the administrative systems that support Kidisthenics&rsquo; growing team.About Kidisthenics Fitness CompanyKidisthenics Fitness Company provides highly individualized, movement-based services for individuals with developmental disabilities across California. Through one-on-one training, group fitness, and social outings, our team supports clients in building confidence, independence, emotional regulation, and real-world life skills. We are looking for team members who are passionate about supporting our mission and contributing to a professional, mission-driven, and people-centered workplace.Compensation &amp; Benefits<ul><li>Eligible for company-sponsored healthcare benefits (including medical, dental, and vision) in accordance with plan terms and waiting periods</li><li>This is a full-time, hourly, non-exempt position. Overtime will be paid in accordance with applicable California wage and hour laws.</li></ul>Pay: $28.85 - $33.65 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Remote

Simon Property Group

<div>Job Location:
Chicago Premium Outlets
Primary Purpose:
This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.
Principal Responsibilities:
The successful candidate&rsquo;s responsibilities will include, but not be limited to:<ul><li>
Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner</li><li>
Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center</li><li>
Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining &amp; processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents</li><li>
Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms</li><li>
Create &amp; Maintain documents for Capital and Operational service agreements. Track &amp; Maintain DocuSign agreements &amp; insurance documents</li><li>
Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures</li><li>
If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance &amp; Gift card sales</li><li>
If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation</li><li>
If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires &amp; submit for approval in Workday</li></ul>
MINIMUM QUALIFICATIONS:<ul><li>
High school diploma or equivalent. Some college or professional school preferred</li><li>
3-5 years of administrative office experience (office management preferred) in a fast-paced environment</li><li>
Supervisory and coaching skills with the ability to delegate tasks</li><li>
Knowledge of administrative procedures, customer service principles and practices</li><li>
Aptitude for understanding financial reports and extracting information</li><li>
Accounts Payable and Receivable background using systems such as Yardi</li><li>
Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software</li><li>
Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers</li><li>
Effective verbal and written communication</li><li>
Strong organizational and interpersonal skills with attention to detail</li><li>
Ability to prioritize, coordinate, multi-task and demonstrative initiative</li></ul><ul><li>The salary range for this position is $21.41 - $37.12 per hour. Actual compensation within that range will be dependent upon various factors, including an individual's skills, experience and qualifications, and the geographic location of the job. It is uncommon for an individual to be hired at the top end of the pay range.</li></ul><ul><li>Simon offers a comprehensive benefits package, including, but not limited to, medical, dental and vison coverage, 401(k), life and AD&amp;D insurance, disability insurance, flexible spending accounts, and paid time off.</li></ul></div>

Administrator, Office

Alpha Personal Care, LLC/ Freeman Residential Services, LLC

Job Summary We are seeking a reliable and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of daily office operations, ensuring a smooth and efficient work environment. Your energetic approach and attention to detail will help foster a productive atmosphere, support team members, and enhance overall office functionality. This position offers an exciting opportunity for someone with strong administrative skills, excellent customer service abilities, and a passion for maintaining an organized workspace. Whether managing schedules, handling correspondence, or supporting various departments, your proactive attitude will drive success every day!Duties<ul><li>Manage front desk operations, greeting visitors and clients with professionalism and warmth</li><li>Answer multi-line phone systems promptly, directing calls accurately and courteously</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Perform data entry tasks using Microsoft Office and Google Workspace applications with precision</li><li>Design and create flies for company use</li><li>Create Homemaker Personal Care (HPC) Documents for homes</li><li>Assist with calendar management and scheduling meetings and appointments for staff and executives, along with sending out reminders</li><li>Handle clerical tasks such as proofreading correspondence, preparing reports, and managing mail distribution</li><li>Provide exceptional customer support by addressing inquiries efficiently and maintaining positive communication</li><li>Coordinate office supplies to ensure all departments are operationally ready</li><li>Support office management initiatives to improve workflow efficiency and workplace environment</li><li>Assists with Major Unusual Incident and Unusual Incident reporting, and logging</li><li>Maintain a clean, organized, and professional office environment</li><li>Assist with scheduling routine maintenance for company vehicles</li></ul>Skills<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Familiarity with QuickBooks for bookkeeping and financial recordkeeping</li><li>Excellent phone etiquette and experience managing multi-line phone systems</li><li>Strong computer literacy with the ability to adapt quickly to new software or systems</li><li>Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Experience in customer service or support roles</li><li>Personal assistant experience or calendar management expertise is advantageous</li><li>Attention to detail for proofreading documents and maintaining accurate records</li><li>Detail- oriented</li><li>Self-motivated</li><li>Ability to handle confidential information discreetly while demonstrating professionalism at all times</li></ul>Join us as an Office Administrator and become an essential part of our team dedicated to excellence! Your proactive approach will help create a welcoming environment while ensuring all administrative functions run seamlessly. We value professional individuals who thrive on organization, communication, and delivering outstanding support every day!Pay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

HAZO CO. Technical Services LLC

HAZO Creations is a growing interior design and fit-out company based in the UAE. We're restructuring for scale and need a sharp, organized individual who can hold the operational backbone of our office together.What you'll own:<ul><li>Day-to-day office administration and coordination</li><li>Basic bookkeeping, invoice tracking, and expense management (Zoho / QuickBooks or similar)</li><li>Document control &mdash; contracts, submittals, shop drawings, BOQs, project files</li><li>Liaising with suppliers, clients, and project teams on paperwork and approvals</li><li>Supporting PRO tasks and government documentation when needed</li></ul>You're the right fit if:<ul><li>You have 2&ndash;4 years of UAE experience in admin, accounts, or document control (fit-out or construction background is a strong plus)</li><li>You're fluent in English; Arabic is an advantage</li><li>You don't wait to be told twice</li><li>You're comfortable owning chaos and turning it into systems</li></ul>What we offer:<ul><li>Direct exposure to leadership and company growth</li><li>Room to grow as the company scales</li></ul>Send your CV to: HR@hazo.ae Subject line: Admin &amp; Accounts &mdash; [Your Name]Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Administrative experience in construction: 2 years (Required)</li></ul>Work Location: In person

Caliber Collision

<div>Service Center
Beverly Hills
JOB SUMMARY
Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center&rsquo;s consistent application of all Caliber Standard Operating Procedure&rsquo;s through ongoing training and monitoring.
OUR OFFICE ADMINISTRATOR FOR THIS POSITION CAN MAKE UP TO:
<ul><li>$22.00 - $26.00 per hour</li></ul>
BENEFITS OF JOINING THE CALIBER FAMILY<ul><li>
Benefits from day one: Immediately eligible for medical, dental and vision</li><li>
Industry Comparable Pay &ndash; Paid weekly and eligible for overtime</li><li>
Paid Vacation &amp; Holidays &ndash; Can begin accruing day 1</li><li>
Career growth opportunities &ndash; we promote from within!</li><li>
A career for life: You&rsquo;ll gain hands-on experience within a production shop.</li></ul>
REQUIREMENTS:
<ul><li>2+ years of experience within a customer facing environment</li><li>
1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred)</li><li>
Must have a valid driver&rsquo;s license and be eligible for coverage under our company insurance policy</li></ul>
ABILITES/SKILLS/KNOWLEDGE
<ul><li>Effective verbal and written communication skills</li><li>
Ability to navigate multiple software systems, i.e., Microsoft Office Suite</li><li>
Work through competing priorities and adapt easily to a fast-paced environment</li><li>
Ability to provide personable, friendly customer service to internal and external customers</li></ul>
Caliber is an Equal Opportunity Employer<div>
Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.</div><div> 
</div>Caliber uses E-Verify to confirm the identity and employment eligibility of all new hires.
Must be eligible to work in the U.S. with no restrictions.</div>

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Office Administrator

Office Administrator

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Administrator, Office

Office Administrator

Office Administrator

Office Administrator