office administration

Alaska Native Tribal Health Consortium

<div><p>The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.
</p><p>ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska&rsquo;s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation&rsquo;s largest state.
</p><p>Our vision: Alaska Native people are the healthiest people in the world.<br>
<br>
</p><p>ANTHC offers a competitive and comprehensive Benefits Package for all Benefit Eligible Employees, which includes:
</p><ul><li><b>Medical Insurance </b>provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.
</li></ul><ul><li><b>Cost-Share Dental and Vision Insurances
</b></li></ul><ul><li><b>Discounted Pet Insurance
</b></li></ul><ul><li><b>Retirement Contributions </b>with Pre-Tax or Roth options into a 403(b).
</li></ul><ul><li><b>401(a) ANTHC Retirement Plan: </b>After one year of employment, ANTHC will begin making matching contributions of up to 5% of your eligible pay, based on your own contributions. In addition, you may be eligible for an annual discretionary contribution of up to 3% from the employer.
</li></ul><ul><li><b>Paid Time Off </b>starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.
</li></ul><ul><li><b>Eleven Paid Holidays
</b></li></ul><ul><li><b>Paid Parental Leave </b>or miscarriage/stillbirth eligibility after six months of employment
</li></ul><ul><li><b>Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&amp;D) Insurance, and Basic Life Insurance </b>are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.
</li></ul><ul><li><b>Flexible Spending Accounts </b>for Healthcare and Dependent Care.
</li></ul><ul><li><b>Ancillary Cash Benefits </b>for accident, hospital indemnity, and critical illness.
</li></ul><ul><li><b>On-Site Child Care Facility </b>with expert-designed classrooms for early child development and preschool.
</li></ul><ul><li><b>Employee Assistance Program </b>with support for grief, financial counseling, mental/emotional health, and discounted legal advice.
</li></ul><ul><li><b>Tuition Discounts </b>for you and your eligible dependents at Alaska Pacific University.
</li></ul><ul><li><b>On-Site Training Courses and Professional Development Opportunities.
</b></li></ul><ul><li><b>License and certification reimbursements and occupational insurance for medical staff.
</b></li></ul><ul><li><b>Emergency Travel Assistance
</b></li></ul><ul><li><b>Education Assistance or Education leave eligibility
</b></li></ul><ul><li><b>Discount program for travel, gym memberships, amusement parks, and more.
</b></li></ul><div><p>Visit us online at www.anthc.org or contact Recruitment directly at HRRecruiting@anthc.org.<br>
<br>
</p></div><p><i>Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.
</i></p><p>Summary:
<br>
Under general direction of the Executive, will assist in advancing the organization initiatives and goals. Facilitates collaboration between the Executive and Executive Team. Supports Executive and Senior Leadership in performing a variety of duties including organizing daily/weekly/monthly work, project deadlines and deliverables. Maintain the day-to-day functions and provide high-level administrative support to the Executive and Executive Staff. Assume responsibility for efficient calendar management and administrative function to support assigned Executive. Independent judgement is required to plan, prioritize, and organize a diversified workload, and recommends changes and improvements.
</p><p></p><p>Responsibilities:<br>
<br>
</p><p>All</p>
<p>A ttend Executive meetings as requested, prepare all forms of communication, including but not limited to: preparing for Board meetings as well as other Executive meetings, preparing for complex presentations and reports, drafting speeches, taking succinct notes, and providing attendees with a summary of decisions, actions, and follow-ups. Prepares the Executive in advance for meetings and helps with prompt completion of deliverables and deadlines; collaborates with other leaders as necessary to complete. Ensure efficient time management, travel management, and calendar management by working closely with the Executive and planning forward 30-60-90 days. Expertly organize, manage, and host virtual conferences and seminars. Possess technological expertise in managing and setting up virtual meetings.</p><br>
<p></p><p>M aintain email distribution lists to ensure they are up-to-date and aligned with appropriate business groups. Coordinates travel end-to-end, including all logistics and itineraries. In accordance with established policies and procedures, make purchases, reconcile and process expense reports while maintaining high level of fiscal integrity and professionalism. Evaluate, develop and maintain internal office procedures in order to best support the department to ensure consistent workflow. Work closely with other Executive Assistants to support other Executive&rsquo;s work.</p><br>
<p></p><p>C oordinate events of varied scale including hosting dignitaries, elected officials and V.I.Ps. Provides leadership, direction, and guidance to assigned staff. Develops goals and priorities in conjunction with employees, and assigns tasks and projects. Develops staff skills and training plans. Counsels, trains, and coaches subordinate staff.</p><br>
<p></p><p>P rovides a smooth onboarding experience for new Executive.</p><br>
<p></p><p>P erforms other duties as assigned.</p><br>
<p></p><p>E xecutive Assistant I</p>
<p>P erforms diversified and complex administrative duties and may provide some guided project coordination.</p>
<p>G eneral knowledge of department budget, budget criteria and working within budget Reconcile Credit Cards.</p>
<p>S ubmit and tracking of invoices to ensure timely payment to vendor.</p>
<p>T racking and maintaining contracts assigned to Executive.</p>
<p>S ustain a daily calendar of meetings and events.</p>
<p>E xcellent communication and time management skills; proven ability to meet deadlines.</p>
<p>A rrange travel and accommodations for Executives. Prepare expense reports.</p>
<p>C oordinates meetings.</p>
<p>T ake minutes of the meeting and share follow up items.</p>
<p>P repare handouts, agendas.</p>
<p>P articipate in preparation meetings to ensure understanding of Executive expectations.</p>
<p>R equired to attend regular scheduled committee and Board meetings to provide support and take notes for follow up in applicable area.</p>
<p>C alendar Board Report due dates.</p>
<p>P roactively request presentations from direct reports.</p>
<p>M aintain action items list post meeting follow-up.</p>
<p>R eview draft presentations in alignment with Board correspondence requirements and final packaging.</p>
<p>P roactively support meetings in real time, making requests of direct reports and ensuring prompt response and follow up of requests.</p>
<p>S creen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.</p>
<p>M onitor Executive email and triage for level of importance. Follow up on response.</p>
<p>B e responsive to emails/texts/phone calls, with contact outside normal business hours.</p>
<p>P repare Word, Excel, PowerPoint Presentations, agendas, reports, special projects and other documents in support of objectives for the organization.</p>
<p>M anaging of Timekeeping Functions for all direct reports.</p>
<p>M aintains and orders office supplies.</p>
<p>M anage the Executive's contacts.</p>
<p>P lan and organize work activities.</p>
<p>T rack and maintain policies and procedures.</p>
<p>M aintain the SCM Matrix for accuracy of reporting for the Executive.</p>
<p>E nsures ANTHC is following ANTHC brand and standard communication process.</p>
<p>E nsure completion of HR related documents and contracts.</p>
<p>A ssist with the recruitment of direct report vacancies.</p>
<p>C oordinates recruitment in partnership with Human Resources.</p>
<p>C oordinates interviews with other Executives.</p>
<p>E nsure prompt action for organizational requirements ensuring on time complete action (Evaluations, Annual Compliance Training, etc.).</p>
<p>E nsuring contractual employees meets expectations.</p>
<p>R equest or run reports as needed.</p>
<p>C onserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.</p><br>
<p></p><p>E xecutive Assistant II</p>
<p>C oordinates and performs a variety of confidential and complex administrative duties and may support the implementation of projects.</p>
<p>A pproves Credit Card charges.</p>
<p>O versee coordination of budgeting.</p>
<p>S ubmit and tracking of invoices to ensure timely payment to vendor.</p>
<p>O rganizes complex calendars and schedules; resolving any scheduling issues.</p>
<p>F inalize meeting materials, receiving timely.</p>
<p>P lanning appointments and events.</p>
<p>C oordinate meetings/prep to complete presentations.</p>
<p>R eview presentations and provide edits (grammar/formatting) timely.</p>
<p>A ssign post action follow up to direct reports.</p>
<p>A nswer and respond to phone inquiries on behalf of Executive.</p>
<p>D rafts email responses on behalf of Executive.</p>
<p>D raft Policies and Procedures for the department.</p>
<p>P rocess HR forms.</p>
<p>D evelops Interview Questions.</p><br>
<p></p><p>E xecutive Assistant III</p>
<p>C oordinates and performs a full range of advanced level, confidential, and complex administrative duties. Prior approval is required before using this title.</p>
<p>M anages credit cards for department, perform audits as needed to ensure compliance.</p>
<p>A ssist with the Management of Department Budget; participating in approval process.</p>
<p>S trategically manages Executives time with respect to priorities, goals and objectives.</p>
<p>M anages Travel Budget.</p>
<p>A pprove direct reports travel.</p>
<p>D raft and Reviews Board Presentations to finalize.</p>
<p>E xpedite requests proactively in an effort to provide prompt and timely response for requests that occur in the meeting. Assigning action follow up to the direct report.</p>
<p>M onitors inbox, draft correspondence and send on behalf of Executive.</p>
<p>D rafts and prepares correspondence for internal announcements, board meetings, and organizations that the Executive is involved with.</p>
<p>F inalizes Policies and Procedures for the department/division.</p>
<p>D evelops detailed work plans, policies and procedures, which include clear milestones and assignment of project task responsibilities and schedules.</p>
<p>T racks the day-to-day activities required to ensure projects are completed on time, successfully, and in a manner consistent with organizational goals, departmental policies, and/or the standard terms and conditions of the contract, if applicable.</p>
<p>C oordinates assigned staff in all aspects of the planning, design and implementation of highly complex projects.</p>
<p>S uccessfully manages the scope of the project, including client priorities and expectations of product and services, ensuring customer satisfaction.</p>
<p>A ccess to Executive correspondence and sensitive and confidential information.</p>
<p>I s available on-call as needed.</p>
<p></p><p>Other information:<br>
<br>
</p><p>KNOWLEDGE and SKILLS</p>
<p>A ll</p>
<p>K nowledge of federal Native programs and/or Tribal government.</p>
<p>P ossess exceptional interpersonal, written and verbal communication skills and establishes collaborative relationships with ease.</p>
<p>A bility to remain calm and focused under pressure while being proactive and anticipating the needs of the Executive and team.</p>
<p>E xcellent and reliable follow-through.</p>
<p>A bility to quickly understand and align with Executive priorities on a daily/weekly/monthly basis; manages schedules, upcoming due dates and assists with the achievement of Executive Goals proactively.</p>
<p>H ighly organized and creative with excellent skills in managing concurrent, fast-moving projects; possesses strong problem solving, project management and time management skills.</p>
<p>A dapt well to change and enjoys a fast-paced, changing and varied workload.</p>
<p>A dvanced or expert-level skills with Microsoft Office.</p>
<p>E xpert level skills with virtual meeting platforms including the ability to host meetings and troubleshoot technical problems.</p>
<p>D emonstrates independence and require minimal supervision to accomplish tasks or projects; ability to prioritize work and meetings and synthesize information to determine action items without guidance.</p>
<p>A ctively participates in own personal, professional and skill development.</p>
<p>A sks for constructive feedback often and quickly incorporates improvements in performance.</p>
<p>W orks effectively and positively as part of a cohesive team.</p>
<p>A nticipates, assesses and pivots direction when changes are needed and is directionally correct in doing so.</p>
<p>R eliable and trustworthy work attitude of high integrity, ability to handle confidential information.</p><br>
<p></p><p>M INIMUM EDUCATION QUALIFICATION</p>
<p>A ll Bachelor's degree in business or a related field. Progressively responsible professional work-related experience, education, or training may be substituted on a year-for-year basis for college education.</p><br>
<p></p><p>M INIMUM EXPERIENCE QUALIFICATION</p>
<p>E xecutive Assistant I</p>
<p>N on-supervisory &ndash; Three (3) years of experience in administrative support or supervising staff or in project management.</p><br>
<p></p><p>E xecutive Assistant II</p>
<p>N on-supervisory &ndash; Four (4) years of experience supporting Senior Management or Executive experience with responsibilities for administrative support to a C Suite Executive or experience supervising staff or project management.</p><br>
<p></p><p>E xecutive Assistant III</p>
<p>N on-supervisory &ndash; Five (5) years of experience supporting Senior management or Executive experience with responsibilities for administrative support to a C Suite Executive or experience supervising staff or project management.</p><br>
<p></p><p>M INIMUM CERTIFICATION QUALIFICATION</p>
<p>N /A</p><br>
<p></p><p>P REFERRED EDUCATION QUALIFICATION</p>
<p>N /A</p><br>
<p></p><p>P REFERRED EXPERIENCE QUALIFICATION</p>
<p>N /A</p><br>
<p></p><p>P REFERRED CERTIFICATION QUALIFICATION</p>
<p>N /A</p><br>
<p></p><p>A DDITIONAL REQUIREMENTS</p>
<p>N /A</p></div><p></p>

Executive Assistant I- DEHE Office Administration

Lake Tahoe Community College

<div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position</b></div> <div>Office Assistant, Administration</div>
</div><br>
<div><div><b>Department</b></div> <div>Instruction Office</div>
</div><br>
<div><div><b>Starting Salary</b></div> <div>$28,679 to $31,660 annually, dependent on education and experience</div>
</div><br>
<div><div><b>Initial Screening Date</b></div> <div>07/27/2026</div>
</div><br>
<div><div><b>Preferred Start Date</b></div> <div>09/01/2026</div>
</div><br>
<div><div><b>Details</b></div>
<div>Lake Tahoe Community College (LTCC) announces an opportunity to work part-time in the Administration area as the Office Assistant. Under the director of the Vice President of Academic Affairs, the office assistant will be responsible for a variety of administrative duties including serving as the first point of contact for students and community members entering the administration office, processing timesheets and supporting some key projects for the instruction office, answering phones, and providing general clerical and research support as needed. In addition, this position will assist the Vice President of Academic Affairs on special projects as assigned.
<br>
<br>
Ideal candidates will be positive, driven, be customer service oriented with an equity mentality, and a willingness to learn a variety of processes and systems.
<br>
<br>
<b>APPLICATION</b><b> </b><b>PROCESS</b><b>:</b><br>
After review, suitable applicants will be invited by phone or email on or around <b>Wednesday, July 29, 2026 </b>to participate in an interview. Successful candidates will then be interviewed by a committee of approximately 3-5 individuals; these interviews are tentatively scheduled for <b>August 13, 2026</b>. Meeting the minimum requirements does not guarantee an interview. LTCC reserves the right to return to the applicant pool at any point during the recruitment process.<br>
<br>
<b>COMPENSATION</b><b>:</b><br>
<b>Salary Range:</b> LTCC offers a competitive compensation package that includes a starting placement salary of <b>$30,113</b> to <b>$33,243</b> annually, dependent on education and experience. There is potential to reach $38,583 annually, through step advancement plus longevity when appropriate. In addition to base salary, this position qualifies for extra bilingual (Spanish), masters or doctorate pay.<br>
<br>
<b>Benefits:</b> LTCC also matches 27% of an eligible employee&rsquo;s salary and contributes it into a CalPERS pension account for qualifying employees.<br>
<br>
<b>Work-Life Balance: </b>This is a part-time position working 28 hours per week. Hours are expected to be Monday-Friday, five to six hours per day generally within the hours of 8:00 am to 5:00 pm, hours may vary according to the needs of the program. This position is eligible for overtime compensation (non-exempt). This position is not eligible for telecommuting due to the front-facing nature of the role.<br>
<br>
LTCC provides a generous leave package including 17 paid holidays per year plus 12 days vacation (with the potential to reach 24 days through years of service) and 12 days sick leave per year for full-time position. Furthermore, LTCC has made a commitment to full closures during holiday breaks and several weekends adjoining holidays to provide employees the ability to take advantage of holiday and vacation usage.<br>
<br>
<b>LTCC&rsquo;s Commitment to Diversity: </b>Our ideal candidate will share and participate in <b>LTCC&rsquo;s commitment to the values of diversity and equity</b> while serving its ethnically and socioeconomically diverse student population. Lake Tahoe Community College is designated as a Hispanic-Serving Institution, reflecting the surrounding California and Nevada area.</div>
</div><br>
<div><div><b>Description</b></div>
<div><b>Definition:</b><br>
Under the direction of the supervisor, perform a variety of clerical functions in support of a department or unit; assist faculty, staff, students and the public answering questions and providing information regarding program or department.<br>
<br>
<b>Distinguishing Characteristics:</b><br>
The Office Assistant provides clerical functions including answering phones, assisting customers, and providing information. It is distinguished from the Administrative Assistant by the decision making authority and reporting relationship.<br>
<br>
<b>Representative Duties:</b><br>
Receive and screen telephone calls and visitors; assist customer by answering questions or providing information; refer individuals to appropriate personnel as required; take and distribute messages; perform general clerical duties; type materials; compose flyers; perform data entry; order and maintain supplies; prepare purchase requisitions; monitor expenditures for department; collect appropriate fees and prepare accounting records.<br>
<br>
Gather, compile and collate statistical information and other data; prepare reports; organize, establish and maintain record keeping systems for correspondence, documents, materials and records; record and log incoming information and follow up on missing or incomplete information; schedule appointments and meetings for supervisor; determine date and time and reschedule as necessary.<br>
<br>
Accept and process forms, applications and general information requested by individuals; interact with faculty, staff, students and the public; interpret and provide technical guidance on regulations specific to assigned program(s); provide information on policies and procedures of department/work unit activities; handle personnel or administrative forms such as payroll timesheets for office department and forward for processing; may provide direction and oversees work of workstudy students; compose correspondence; copy, mail, fax and distribute materials; receive, open and distribute mail.<br>
<br>
<b>Other Duties:</b><br>
Perform related duties as assigned.</div>
</div><br>
</div></div></div><div><div>Employment Standards
</div><p></p><div><div><div><div><b>Education and Experience</b></div>
<div><div><i>Education and Experience</i><br>
Any combination equivalent to: graduation from high school supplemented by college level course work and two years of general clerical experience involving public contact.<br>
<br>
<i>Knowledge of:</i>
</div><ul><li>Modern office practices, procedures and equipment.</li>
<li>Reception and telephone techniques.</li>
<li>General clerical and record-keeping techniques.</li>
<li>Basic letter and report writing practices.</li>
<li>Correct English usage, grammar, spelling, punctuation and vocabulary.</li>
<li>Policies and procedures governing assigned work.</li><br>
<p></p>
</ul><div>
<br>
<i>Ability to:</i>
</div><ul><li>Operate standard office equipment, including a computer and related software.</li>
<li>Provide information regarding policies and procedures of assigned area.</li>
<li>Understand and follow oral and written directions.</li>
<li>Communicate effectively both orally and in writing.</li>
<li>Learn interpret and apply the rules and technical regulations of assigned program(s).</li>
<li>Work cooperatively with others.</li>
<li>Establish and maintain cooperative relations with students, faculty and the public.</li>
<li>Work with a diverse clientele.</li>
<li>Note: Bilingual Spanish skills may be required.</li>
</ul><div>
<br>
<b>Additional Requirement (Licensure/Certification):</b>
</div><ul><li>No additional requirement.</li></ul><div>
<br>
<b>Working Environment:</b>
</div><ul><li>Indoor Office environment.</li></ul></div>
</div><br>
<div><div><b>Minimum References Needed</b></div> <div>3</div></div></div></div></div></div></div>

Office Assistant, Administration

Minnesota State

<div><h2 class="jobSectionHeader"><b>All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
</b></h2><p></p><p><b>Working Title:
</b></p>Office &amp; Administration Specialist Senior - Administrative Assistant to the Vice President of Recruitment and Retention
<p></p><p><b>Institution:
</b></p>Minnesota State Community and Technical College
<p></p><div><div><div><div><div><div><div><p><b>Classification Title:
</b></p></div></div></div></div></div></div></div>Office &amp; Admin Specialist Sr
<p></p><p><b>Bargaining Unit / Union:
</b></p>206: AFSCME - Clerical and Office
<p></p><p><b>City:
</b></p>Fergus Falls
<p></p><p><b>FLSA:
</b></p>Non Job Exempt
<p></p><p><b>Full Time / Part Time:
</b></p>Full time
<p></p><p><b>Employment Condition:
</b></p>Classified - Unlimited
<p></p><p><b>Salary Range:
</b></p>$22.62 - $32.23
<p><b>Join Us at M State
</b></p><p><i>Where your work helps create a success story for every student.
</i></p><p></p><p>Minnesota State Community and Technical College (M State) is seeking passionate, talented professionals to join our learning‑centered community. Whether you are an educator, administrator, or staff professional, your work at M State will directly support students as they shape their futures and will strengthen the communities we serve.
</p><p></p><p>With four welcoming campuses in Detroit Lakes, Fergus Falls, Moorhead, and Wadena, M State combines big‑college opportunities with a small‑college feel, offering nationally accredited programs, flexible learning options, and a deeply student‑focused culture.
</p><p></p><p><b>Why Work at M State?
</b></p><p>At M State, we are <i>all in </i>on student success.
</p><p></p><p>Our work is guided by shared values of:
</p><ul><li>Integrity &ndash; As dedicated professionals, we act with purpose in everything we do. We are sincere and honest in our relationships and communications, and hold ourselves accountable to doing the right thing even when no one is watching.
</li><li>Inclusion &ndash; We welcome, respect and accept people for who they are and celebrate the power of our collective differences in creating and shaping more robust, energized communities.
</li><li>Innovation &ndash; Through the power of our four campuses, strategic partnerships and creative problem-solving, we enhance communities. We incorporate technology to improve student experience, and we see continuous improvement as a constant.
</li></ul><p></p><p>Together, these values support our vision: A success story for every student.
</p><p></p><p><b>Position Overview
</b></p><p>M State is accepting applications for an <b>Administrative Assistant to the Vice President of Recruitment and Retention </b>. This position is located on the Fergus Falls campus. This position is eligible for telework.
</p><p></p><p>To provide administrative support for the Vice President of Recruitment and Retention and to ensure excellence in the student affairs division in providing services to students, faculty, and staff.
</p><p></p><p>The values that guide our work include access and opportunity, equity, inclusion, belonging, cultural competence, culturally responsive pedagogy &amp; service, and community engagement. Our educational environments are culturally relevant, responsive, and innovative to the students we serve. Our students are assets, we affirm their identities and experiences, and provide spaces that are emotionally safe and reflect who students are.
</p><p></p><p><b>Customer Service.
</b></p><p>On a daily basis, live the mission, vision and values of M State to ensure a positive experience for all students and stakeholders. Service to M State students and stakeholders is a core component of the position and work responsibilities.
</p><p></p><p><b>Serve as Assistant to the Vice President of Recruitment and Retention, providing primary support in their leadership role for the development and implementation of academic programs, student services, and community involvement.
</b></p><p>Arrange, schedule, and revise appointments, conferences, and meetings as well as maintain calendars. Ensure that all necessary arrangements are made for out-of-town travel. Serve as a communication contact with internal and external constituents, answering inquiries in person, via e-mail, or by telephone. Monitor office workflow and determine work priorities while working independently. Attend staff/administrative committee meetings as assigned; create agendas; create and distribute notes of meetings. Solicit data, assemble information, prepare, and edit reports for internal constituents and external agencies as requested. Prepare purchase orders as needed. Pay invoices in a timely manner. Work with the Business Office to close POs at the end of the academic year or when funds are depleted. Assist Vice President&rsquo;s direct reports with travel, forms, expense reports, and other projects as needed. Build Concurrent Course Surveys. Pull and track concurrent course survey results and send to high school instructors. Modify, monitor, and build Concurrent Courses and changes in Term Course and update FWM.
</p><p></p><p><b>Support for the Athletics Department.
</b></p><p>Assist with the hiring of coaches, maintain agreements and records, and organize evaluations. Coordinate logistics and organize processes. Manage expenditures related to Athletics. Set up recurring Purchase Orders for new fiscal years Pay all invoices related to those purchase orders Pay all referees, umpires, game workers, and get them the proper setup link if not a vendor in the state system. Submit all authorizations for coaches for all travel. Assist with or create expense reports for coaches. Assist coaches and athletic directors one-on-one with Workday processes. Order supplies. Work with the M State Reservation Specialist to set up contracts for OT Coaches &ndash; transportation. Create Athletic Rosters for home games.
</p><p></p><p><b>Support for campus and college operations.
</b></p><p>Recognition of broad and varied professional responsibilities, which include but are not limited to support for campus and college operations, such as front desk coverage, registration events, Spartan Welcome Days, Commencement; this is not an exhaustive list. Support the operation of the college and campus Student Services operational area(s) beyond the student affairs office. Serve on campus, college, and community committees as assigned, approved and appropriate that seek to enhance the student experience. Other related duties as assigned by the AVP.
</p><p><b>Perform other clerical duties.
</b></p><p>On occasion, this position will assist the Fergus Falls Leadership with clerical assistance. Collect data, assemble information, prepare, and edit reports. Proofread materials, memos, and correspondence for syntax, spelling, grammatical, and mathematical accuracy before release and distribution. Assist AVP in the preparation and distribution of formal and confidential documents. Maintain files, reports, records, and other materials in useful order.
</p><p></p><p><b>What We&rsquo;re Looking For
</b></p><p><i>Minimum Qualifications
</i></p><ul><li>Customer service practices and principles are sufficient to identify each customer&rsquo;s needs and meet quality standards for services that result in customer satisfaction.
</li><li>Knowledge of word processing sufficient to use software to create, format, edit, print, and save a variety of documents. Ability to use spreadsheet applications, such as Microsoft Excel to enter, compile, store, and retrieve data. Knowledge of databases sufficient to use non-standard or advanced software features as research tools and generate a variety of reports.
</li><li>Knowledge of standard computer software programs for word processing, spreadsheets, and databases, sufficient to create, modify, and protect files.
</li><li>Basic accounting principles, practices, and protocols as applied to disbursements, purchasing, and receipt techniques.
</li><li>Knowledge of the development and implementation of administrative and programming policies and procedures for smooth and efficient division operations.
</li><li>Knowledge to fluently communicate, read, understand, and respond to a variety of communications with internal and external stakeholders.
</li><li>Possession of: Active, valid, and applicable Class D (basic) driver&rsquo;s license and ability to maintain an active, valid, and applicable Class D (basic) driver&rsquo;s license.
</li></ul><p></p><p><i>Preferred Qualifications
</i></p><ul><li>Associate degree in administrative support or a minimum of five years&rsquo; experience in the administrative support field.
</li><li>Strong organizational and planning skills.
</li><li>Ability to establish and maintain productive and professional working relationships with both internal and external stakeholders.
</li><li>As this position has access to confidential records, including but not limited to student and employee data, a high level of confidentiality must be maintained.
</li><li>Knowledge of the mission, vision, and values of M State.
</li></ul><p></p><p><b>Work Shift (Hours / Days of work)
</b></p><ul><li>40 hours per week, Monday-Friday, 8 a.m. &ndash; 4:30 p.m.
</li></ul><p></p><p><b>Application Procedure
</b></p><p>To apply, submit a letter of interest, resume, three professional references, and any applicable transcripts by 12:01 a.m. on August 18th, 2026 at https://minnstate.wd115.myworkdayjobs.com/Minnesota_State_Careers/job/Fergus-Falls/Office-Admin-Specialist-Sr_JR0000005411 . Internal applicants need to apply through the Jobs Hub in Workday.
</p><p></p><p><b>NOTICE: </b>The college regrets that it is unable to offer H-1B sponsorship. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins.
</p><p></p><p><b>Salary
</b></p><p>This is the correct salary range for this position, disregard the full range listed by this website: $22.62-$30.62 per hour or $47,231-$63,935 annually.
</p><p></p><p><b>Questions About the Position? </b>Contact Megan Zacher, M State&rsquo;s Staff Recruiter, at Megan.Zacher@minnesota.edu
</p><p></p><p><b>About
</b></p><p>M State is a regional student-focused institution that is poised for a strong future. It is the sixth-largest outstate college in the Minnesota State system and the largest two-year college in Greater Minnesota, serving more than 10,500 students in credit and non-credit courses each year. M State offers big-college resources and a small-college feel on our four welcoming campuses and in our many online courses and programs. Our faculty and staff are dedicated to the values of integrity, inclusion and innovation, and that dedication is reflected in our programs and in the support we offer to our students.
</p><p></p><p>Minnesota State is an <b>equal opportunity employer/educator committed to the principles of diversity </b>. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. All applicants must be able to lawfully accept employment in the United States.
</p><p></p><p>Inquiries about Title IX can be directed to the college&rsquo;s Title IX Coordinator and/or to the U.S. Department of Education, Office of Civil Rights. The Title IX office is located on Moorhead&rsquo;s campus, but it travels and serves all 4 campuses.
</p><p></p><p>Elise Sturdivant
</p><p>Vice President of Student Affairs / Title IX Coordinator
<br>
Office D120g
</p><p>1900 28th Ave S
<br>
Moorhead, MN 56560
<br>
(218) 299.6853 | elise.sturdivant@minnesota.edu | titleix@minnesota.edu
</p><p></p><p>If you need accommodations to take part in the application process, please contact Human Resources at (218) 736-1512. For more information regarding M State, refer to our website at: www.minnesota.edu . Minnesota State Community and Technical College, a member of the Minnesota State system, is an affirmative action, equal opportunity educator and employer.
</p><p></p><p>NOTICE: In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State&rsquo;s vehicle use criteria and consent to a motor vehicle records check.
</p><p>This vacancy notice may be removed at any time for any reason.<br>
</p><br>
<p><b>Benefits Information:
</b></p><p>At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.<br>
</p><p></p><p>To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. <i>Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.
</i></p><p></p><p><b>Desired Start Date:
</b></p>09-21-2026
<p></p><p><b>Position End Date:
</b></p><p></p><p><b>Open Date:
</b></p>07-24-2026
<p></p><p><b>Close Date:
</b></p><p></p><p><b>Posting Contact Name:
</b></p>Megan Ann Zacher
<p></p><p><b>Posting Contact Email:
</b></p>megan.zacher@minnesota.edu</div>

Office & Administration Specialist Senior - Administrative Assistant to the Vice President of Recruitment and Retention

Performance Contracting

Job Description
<br>Performance Contracting is seeking an Office Administrator for its PCI Dallas 114 operations based in Midlothian, TX.
<br><br>
<b>Job responsibilities include:</b><br>
<ul>
<li>Support billing and collections activities, payroll processing, accounts payable, and insurance administration</li>
<li>Respond to incoming calls with excellent customer service</li>
<li>Facilitate new employee onboarding and orientation as needed</li>
<li>Support contract and subcontract administration and assist the Branch Manager, Project Managers, and Estimators as needed</li>
</ul>
<b>Pay Range:</b> $27-29 per hour
<br>Basic Requirements
<br><ul>
<li>Must have at least 2 years' experience in office administration</li>
<li>Must be a self-starter with strong multitasking abilities</li>
<li>Ability to work effectively within a team environment</li>
<li>Displays excellent verbal and written communication skills</li>
<li>Strong customer service skills</li>
<li>Exhibits robust organizational skills and attention to detail</li>
<li>Possesses critical-thinking and problem-solving skills</li>
<li>Working knowledge of Microsoft Office Suite products (e.g., Excel, Word, etc.)</li>
</ul>
Preferred Requirements
<br><ul>
<li>Bilingual candidates are highly considered to apply.</li>
<li>Proven experience performing administrative and clerical functions</li>
<li>Experience working in the construction industry is preferred</li>
<li>Local to Midlothian/Dallas area</li>
</ul>
This role is not eligible for visa sponsorship.

Office Administrator

OQ Chemicals

<div><div><div><div><div><div><b>Job title</b></div></div><div><br>
<div>
Team Leader Administration &amp; Logistics<br>
</div></div></div><br>
<div><div><div><b>Company</b></div></div><div><br>
<div>
OQ8</div></div><div><br>
<div><b>
Function</b></div></div><div><br>
<div>
P&amp;T&ndash; Facility &ndash; Facility &amp; Admin</div></div></div><div><br>
<div>
<div><b>Location</b></div></div><div><br>
<div>
Oman &ndash; Muscat<br>
</div></div><div><div><b>Budget control</b></div></div><div><br>
<div>
*OPEX and/or CAPEX and/or Revenue amount as relevant*</div></div></div><div><br>
<div>
<div><b>Reporting to</b></div></div><div><br>
<div>
Head of Facility Management &amp; Administration<br>
</div></div><div><div><b>Direct reports</b></div></div><div><br>
<div>
5</div></div></div><div><br>
<div>
<div><b>Job purpose</b></div><br>
<div><b>
</b></div><p>Job holders at this level perform a wide range of Administration &amp; Logistics and general support duties of a highly responsible and confidential nature, including budget preparation and controlling. They are normally responsible for identifying and resolving problems and issues and typically report to a very high-level executive, who directs several different major functions. The job holders are required to continuously improve organizational capabilities, processes, procedures, practices, lead a team of technical and non-technical employees to achieve day to day tasks and overall departmental objective, ensure the section performs in line with the approved Service Level Agreement (SLA) and Established Policy and Procedures.</p><br>
<div>
</div><div>The position will act in accordance with OQ8&rsquo;s Mission, Vision, Values &amp; Strategies, as well as, policies, guidelines, and standards, supported by an IT Technology platform, HSE standards, Omani&rsquo;s government &amp; other legal justifications, and best international practices in consonance with national objectives.</div></div></div><div><br>
<div>
<div><b>Main tasks and responsibilities</b></div><br>
<div></div>
<ul>
<li>Lead the team for the development and delivery of a range of Administration &amp; Logistics services, including office contracts and provision of admin management, transportation, etc., that contributes to building and maintaining relationships with stakeholders (customers, business partners, and suppliers) which enhance OQ8 operation ensuring OQ8 staff and other stakeholders are satisfied with the services provided.</li>
<li>Supervise the travel requirements for the business and vendors to ensure smooth and cost-effective operations.
</li><li>Supervise the office premises Administration &amp; Logistics (leases, contracts, and service level agreements) according to OQ8&rsquo;s guideline and provide with preferred suppliers quotations analyzed and financial threshold requirements.
</li><li>Manage the office contacts database regularly updated and relationships well maintained.
</li><li>Feedback obtained from customers, business partners and other stakeholders is acted on.</li>
<li>Process all payment according to terms and conditions of the contracts and leases.</li>
<li>Review and regularly update the Business Continuity Plan, to ensure its effective communication and understanding across the operation.</li>
<li>Always keep office vehicles in good condition. Supervise the weekly check of the vehicle log for journeys, repair, maintenance, and other expenses for audit purposes.</li>
<li>Supervise OQ8 office storage, and maintain it in good condition, (stocked well-arranged and fits for purposes).
</li><li>Supervise the orders of office newspapers, printed supplies, and stationery reviewed for the efficient use of staff.
</li><li>Support OQ8 team on arrangements for office events provided to good quality of service.</li>
<li>Support provided for staff including information and logistics arrangements for their arrival, settling in, residence, and departure. Inquiries were responded to and need satisfied.</li>
<li>Co-ordination on the arrangements of staff visa and work permits completed in line with management deadlines and standards.</li>
<li>Collaborate with other OQ8&rsquo;s functional teams to define appropriate service level targets and continuously optimize interdepartmental processes.</li>
<li>Lead the team regarding best practice sharing for standardization and efficient process governance.</li>
<li>Assist in the prioritization of projects and planning for improvements.
</li><li>Recommend new ideas and approaches to effect continuous improvements in efficiency of department and services performed.</li>
Liaises with Government Authorities in regards any other government relation inquires.<br>
<li>
</li></ul></div></div><br>
<div><div><div>Key interactions</div>
<div>
Internal: All OQ8&rsquo;s functions</div>
<div>
External: Staffing specialized Contractors, Vendors &amp; Suppliers</div></div></div><div><br>
<div>
<div><b>Education requirements</b></div></div><div><br>
<p>
Bachelor&rsquo;s degree in business administration, HR, or related disciplines.<br>
</p></div></div><br>
<div><div><div><b>Language</b></div></div><div><br>
<div>
Excellent knowledge of written, read, and spoken English (required) | Arabic - Native (desirable)<br>
</div></div></div><br>
<div><div><div><b>Background and experience</b></div></div><div><br>
<div>
Competencies and skills</div></div></div><div><br>
<div>
<p>10 years&rsquo; experience in similar role, in a large oil industry industrial organisation.
</p><p>Strong experience in:</p>
<ul>
<li>Public relations
</li><li>Travel &amp; hotel booking management,
</li><li>Office administration (leases, contracts, and service level agreements)</li>
<li>Office storage</li>
<li>Stationery</li>
<li>Office events</li>
<li>staff visa and work permit</li></ul><br>
</div>
<div><p>Soft:
</p><ul><li>People&rsquo;s management skills</li>
<li>Analytical skills</li>
<li>Planning skills
</li><li>Forward thinking
</li><li>Excellent business and technical report writing skills.</li>
</ul>
<p>Technical:</p>
<ul>
<li>Very good knowledge in using PC software.</li>
<li>Administration
</li><li>Logistics</li></ul></div></div></div></div></div><p></p>

OQ8 - Team Leader, Administration & Logistics

MillerKnoll

<div>
 <strong>
  Why join us?
  <br/>
  <br/>
 </strong>
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 <br/>
 <br/>
 <strong>
  Job Description &ndash; Office Administrator KSA
  <br/>
  <br/>
 </strong>
 <strong>
  Purpose of the job
  <br/>
  <br/>
 </strong>
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 <br/>
 <br/>
 <strong>
  Specific Responsibilities
  <br/>
  <br/>
 </strong>
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 <br/>
 <br/>
 <strong>
  Resource management
  <br/>
  <br/>
 </strong>
 Financial:
 <br/>
 <br/>
 None
 <br/>
 <br/>
 Human:
 <br/>
 <br/>
 None
 <br/>
 <br/>
 <strong>
  Contacts and relationships
  <br/>
  <br/>
 </strong>
 Internal contacts:
 <br/>
 <br/>
 Sales Staff and Managers
 <br/>
 <br/>
 HM Staff throughout International and the US
 <br/>
 <br/>
 External contacts:
 <br/>
 <br/>
 Clients
 <br/>
 <br/>
 Dealers
 <br/>
 <br/>
 <strong>
  Person profile
  <br/>
  <br/>
 </strong>
 <strong>
  Education And Experience
  <br/>
  <br/>
 </strong>
 Essential:
 <br/>
 <br/>
 Good level of Education
 <br/>
 <br/>
 Excellent English &ndash; spoken and written
 <br/>
 <br/>
 Fluency in verbal and written Arabic is preferred.
 <br/>
 <br/>
 Experience of administration/sales support
 <br/>
 <br/>
 <strong>
  Competences
  <br/>
  <br/>
 </strong>
 Essential:
 <br/>
 <br/>
 Able to communicate effectively at all levels, by telephone and face-to-face
 <br/>
 <br/>
 Computer skills &ndash; word, excel and email
 <br/>
 <br/>
 Good organisational skills
 <br/>
 <br/>
 Good level of financial awareness
 <br/>
 <br/>
 <strong>
  Characteristics
  <br/>
  <br/>
 </strong>
 Essential:
 <br/>
 <br/>
 Very professional, friendly and confident
 <br/>
 <br/>
 Well presented and smartly dressed
 <br/>
 <br/>
 Able to keep work area tidy at all times
 <br/>
 <br/>
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 <br/>
 <br/>
 Happy to work on own initiative.
 <br/>
 <br/>
 Flexible
 <br/>
 <br/>
 Mature attitude essential
 <br/>
 <br/>
 <strong>
  Who We Hire?
  <br/>
  <br/>
 </strong>
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 <br/>
 <br/>
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>


The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div><br>
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><p><br>
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</p>
Job Description:
<div><b>
Job summary:</b>
</div><div>We are looking for a reliable and proactive Office Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.</div><p></p><p><b><br>
Daily Responsibilities of the Office Administrator include but not limited to the following:</b></p><ul><li>
Active member of the Fire Marshall team.</li><li>
Active member of the First Aider team.</li><li>
Assists in office refurbishments, office relocations and seating re-arrangements.</li><li>
Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers.</li><li>
Maintaining all office-related folders, trackers &amp; inventories.</li><li>
Assist in handling office maintenance issues (AC related issues, equipment for repair&hellip;).</li><li>
Responsible for ordering, distributing, and arranging the office stationery.</li><li>
Responsible for ordering food for the clients, daily water supply, weekly pantry supplies &amp; cleaning materials and supplies.</li><li>
Track and schedule AMCs of office-related suppliers (Pest Control, AC, Water filter, Air freshener&hellip;).</li><li>
Source suppliers for office requirements (table, chairs, equipment&hellip;).</li><li>
Monitor the maintenance of the AED machines (battery, adult &amp; pediatric pads).</li><li>
Assist in replenishing First Aid kit supplies.</li><li>
Assist in document destruction.</li><li>
Prepare building work permits for contractors and suppliers.</li><li>
Assist with incident report documentation.</li><li>
Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.</li><li>
Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant &amp; Doormen.</li><li>
Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.</li><li>
Reporting concerns/issues related to the common areas such as toilets, corridor, staircase &amp; parking</li></ul>
Desired Skill &amp; Expertise:
<div><b>
Qualifications:</b></div><ul><li>
Bachelor's degree in business administration or a related field
</li><li>Proven experience as an office administrator, office assistant, or similar role
</li><li>Knowledge of office management systems and procedures</li><li>
Strong organizational and time management skills
</li><li>Excellent communication and interpersonal skills
</li><li>Ability to multitask and prioritize tasks effectively</li><li>
Proactive and independent</li><li>
Proficiency in Microsoft Office Suite and other office software
</li><li>Fluent in English</li><li>
UAE National with Family Book.</li></ul></div>

Administrator - Office Management (UAE National)

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