office administration

Industrial Lubricant Company

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional support to staff, clients, and visitors alike. The ideal candidate will bring enthusiasm, attention to detail, and a proactive approach to managing administrative tasks. Your energy and efficiency will help foster a productive and welcoming environment, allowing our organization to thrive and grow. This paid position offers an exciting opportunity for someone eager to develop their office management skills in a fast-paced setting.</p><p><b>Responsibilities</b></p><ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately with professional phone etiquette.</li><li>Manage multi-line phone systems efficiently, handling inquiries and routing calls with clarity and courtesy.</li><li>Oversee calendar management, scheduling appointments, meetings, and coordinating logistics for staff and executives.</li><li>Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software tools.</li><li>Handle clerical duties such as filing, proofreading documents, organizing supplies, and managing correspondence.</li><li>Assist with bookkeeping, human resources, and safety tasks,</li><li>Support office management functions including supply ordering, maintaining cleanliness, and ensuring equipment functionality.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in office administration or clerical roles with strong organizational skills.</li><li>Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Demonstrated ability to manage multiple priorities efficiently while maintaining attention to detail.</li><li>Strong customer service skills with the ability to communicate effectively both verbally and in writing; bilingual abilities are a plus.</li><li>Experience with phone etiquette, data entry, filing systems, and proofreading documents.</li><li>Familiarity with office management practices such as calendar management, time management strategies, and basic bookkeeping using QuickBooks or similar tools.</li><li>Previous experience in roles such as medical or dental receptionist or personal assistant is advantageous but not required. Join us as an Office Administrator where your organizational talents will shine! Bring your positive energy and dedication to creating a seamless office environment that supports our team&rsquo;s success every day!</li></ul><p>Pay: From $21.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Grand Rapids, MN 55744</p>

Office Administration

Zanoobia Aluminum and Glass works llc

<p>We are a growing company based in <b>New Industrial Area, Umm Al Quwain</b>, and we are looking for a reliable, proactive, and detail-oriented Admin &amp; Accounts Assistant to support our daily operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage general administrative tasks and office coordination</li><li>Assist with basic accounting tasks and maintain accurate records</li><li>Handle employee files and HR-related documentation</li><li>Follow up on purchasing, suppliers, and orders</li><li>Track tasks and ensure timely completion of assignments</li></ul><p><b>Requirements:</b></p><ul><li>Fluent in English (spoken and written)</li><li>Strong personality with the ability to take responsibility and work independently</li><li>Energetic, organized, and highly committed to tasks</li><li>Willingness to learn, grow, and take on new challenges</li><li>Strong follow-up and communication skills</li><li>Must be comfortable working in <b>New Industrial Area, Umm Al Quwain</b></li></ul><p><b>Preferred:</b></p><ul><li>Previous experience in administration and/or accounting</li><li>Familiarity with basic accounting systems is an advantage</li></ul><p><b>Salary:</b></p><ul><li>To be determined after the interview based on experience</li></ul><p>Only shortlisted candidates will be contacted.</p><p>نوع الوظيفة: دوام كامل, دائم</p><p>الراتب المدفوع: AED٢٬٠٠٠٫٠٠&nbsp;لكل شهر</p><p>موقع العمل: بشكل شخصي</p>

Martell & Company

<p><b>About Us:</b><br/>We are a compassionate and growing home health care company dedicated to providing high-quality, personalized care to our clients in the comfort of their homes. Our team is committed to professionalism, reliability, and making a positive impact in our community.</p><p><b>Position Overview:</b><br/>We are seeking a highly organized and detail-oriented Part Time Office Assistant to support our daily administrative operations. This role is essential in ensuring smooth communication between staff, clients, and caregivers.</p><p><b>Key Responsibilities:</b></p><ul><li>Answer and direct phone calls, emails, and inquiries</li><li>Schedule client visits and coordinate caregiver assignments</li><li>Assist with Maintaining and updating client and employee records</li><li>Assist with onboarding paperwork for new hires</li><li>Ensure compliance with company policies and healthcare regulations</li><li>Provide general administrative support to management</li><li>Filing and document organization</li></ul><p><b>Qualifications:</b></p><ul><li>Reliability and Respectability</li><li>Previous administrative or office experience preferred</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and customer service abilities</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle sensitive information with confidentiality</li><li>Experience in healthcare or home care (an asset, but not required)</li></ul><p><b>What We Offer:</b></p><ul><li>Supportive and team-oriented work environment</li><li>Competitive pay</li><li>Opportunity for growth within the company</li><li>Meaningful work that makes a difference in people&rsquo;s lives</li></ul><p>Pay: $13.73 - $16.00 per hour</p><p>Work Location: In person</p>

Office Administration- Supportive Staff

Southeastern Equipment & Oxygen

<p><b>JOB TITLE:</b> Director of Accounting and Office Administration</p><p><b>DEPARTMENT:</b> Finance</p><p><b>REPORTS TO:</b> CEO/CFO/GM</p><p><b>HOURLY/</b><br/><b>SALARY:</b> Salary</p><p><b>POSITION SUMMARY:</b></p><p>The Director of Accounting and Office Administration is an integral member of the Southeastern Medical Equipment management team and is accountable for all accounting operations as well as financial and management reporting, internal control, various taxes, and integrity of all financial statements and regulatory compliance functions. This position also entails oversight of HR functions and process improvement.</p><p><b>ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:</b></p><p><b>Management</b></p><ul><li>Partner with management team to help drive the business forward</li><li>Adhere to system of accounting policies and procedures</li><li>Evaluate and prioritize capital expenditure requests</li><li>Interact with CEO and General Manager on a regular basis</li><li>Work closely with outsourced CFO</li><li>Oversee employee onboarding, PTO, Payroll, and benefits management</li><li>Work with GM to document and improve various processes</li></ul><p><b>Transactions</b></p><ul><li>Lead month-end and year-end closing process in conjunction with CFO</li><li>Ability to lead Automation of manual processes</li><li>Maintain an orderly accounting filing system</li><li>Implement and monitor system of controls over accounting transactions</li><li>Prepare and review monthly reconciliations of significant general ledger accounts</li><li>Perform accrual calculations</li><li>Oversee accounts receivable collection efforts; ensure AR are collected promptly and that credit risk is managed appropriately</li><li>Work with CEO to ensure that accounts payable are paid in a timely manner</li><li>Review monthly bank reconciliations</li><li>Maintain the chart of accounts</li><li>Implement and Maintain Rolling 8 Week Cash Flow Forecast</li><li>Daily Cash Balance Reconciliation</li><li>Daily Reconciliation of Cash Receipts to Accounts Receivable</li><li>Calculate and Report on Monthly Statement of Cash Flows</li><li>Spend approximately 60% of time in controller function and 20% of time in financial analysis/leadership, and 20% in HR and process improvement.</li><li>In depth experience and knowledge involving inventory of rental asset accounting and depreciation</li></ul><p><b>Reporting</b></p><ul><li>Issue timely, complete, and accurate financial statements monthly</li><li>Calculate and report financial and operating metrics</li><li>Manage the production of the annual budget and periodic forecasts</li><li>Calculate variances from the budget and report significant issues to management</li><li>Provide financial analyses, as needed</li><li>Provide written monthly commentary on financial results</li></ul><p><b>Compliance</b></p><ul><li>Coordinate the provision of information to external and internal auditors</li><li>Comply with local, state, and federal government reporting requirements and tax filings</li></ul><p><b>Other</b></p><ul><li>Oversee annual business registrations, insurance renewals, and other tax related annual needs</li><li>Perform other duties, as assigned</li></ul><p><b>DECISION MAKING:</b></p><p>Position will be required to make informed, timely decisions or suggestions that will directly impact on the financial results of the company.</p><p><b>INTERNAL/EXTERNAL CONTACTS:</b></p><p>Position requires collaboration with department managers and current/potential customers.</p><p><b>QUALIFICATIONS: EDUCATION and/or EXPERIENCE:</b></p><p>1. Accounting degree and public accounting experience</p><p>2. Five+ years of full cycle accounting experience,</p><p>3. Experience and understanding of receipt, depreciation, and sale of fixed assets</p><p>4. Controller or equivalent experience highly desirable</p><p>5. Strong technical accounting skills in US GAAP</p><p>7. Skilled in forecasting and budgeting</p><p>8. Advanced aptitude in QuickBooks and Microsoft Office, specifically Excel</p><p><b>PREFFERED QUALIFICATIONS:</b></p><p>&middot; Communication - the ability to provide information in a clear, understandable, and concise manner, and the capability to establish and build rapport with internal and external customers.</p><p>&middot; Self-Motivation - possesses a drive to exceed goals, achieve success, and maintain enthusiasm with little or no supervision.</p><p>&middot; Resilience - enjoys a challenge and can persevere with a positive attitude when faced with difficulties.</p><p>&middot; Attention to detail - is careful about detail and thorough in completing work tasks.</p><p>&middot; Integrity - is honest and ethical.</p><p>&middot; Independence - displays self-dependence and initiative to get things done.</p><p>&middot; Persistence - has determination in the face of obstacles and a willingness to take on additional responsibilities and challenges.</p><p>&middot; Dependability - is reliable, responsible, and dependable in fulfilling obligations.</p><p>&middot; Leadership - has a willingness to lead by example and to set high standards of excellence.</p><p>&middot; Professionalism - maintains composure and shows a consistent display of professionalism.</p><p>&middot; Big picture focus &ndash; the ability to see the big picture while focusing on the process and procedures necessary to produce deliverables.</p><p>&middot; Accuracy - meticulous attention to detail and accuracy in work product.</p><p>&middot; Deadline driven - ability to meet and establish deadlines.</p><p>Adaptable - flexibility and the ability to thrive in a fast-paced environment.</p><p>Job Types: Full-time, Part-time</p><p>Pay: $100,000.00 - $110,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Director of Accounting and Office Administration

City of Chesapeake

<div><div><div><div><div>Position Information
</div><p></p><div><div><div><div><b>Working Title of Vacant Position</b></div> <div>Office Specialist - Administration (Full-Time)</div>
</div><br>
<div><div><b>Job Type</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Posting Type </b></div><div>City Employees Only</div>
</div><br>
<div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
<div><div><b>Department</b></div> <div>PARKS, REC, &amp; TOURISM</div>
</div><br>
<div><div><b>Division</b></div> <div>PR&amp;T ADMIN</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>2026116</div>
</div><br>
<div><div><b>Number of hours worked per week </b></div><div>40</div>
</div><br>
<div><div><b>Work Schedule</b></div>
<div><b>Generally: Sunday &ndash; Thursday; 8 am &ndash; 5 pm</b><br>
<br>
<i>Schedule will include routine weekends, holidays and occasional evenings, based on operational requirements.</i>
</div>
</div><br>
<div><div><b>Work Site Location </b></div><div>Chesapeake, V - 1224 Progressive Drive</div>
</div><br>
<div><div><b>Position Driving Requirement</b></div> <div>O - Occasional</div>
</div><br>
<div><div><b>Pay Grade</b></div> <div>GE03</div>
</div><br>
<div><div><b>Pay Basis</b></div> <div>Semi-Monthly</div>
</div><br>
<div><div><b>Advertised Salary</b></div>
<div><b>$36,734 &ndash; 54,641.75/ annually</b><br>
<i>May be more depending on qualifications and experience</i>
</div>
</div><br>
<div><div><b>Job Description</b></div>
<div><div><b>Parks, Recreation and Tourism is seeking a dynamic individual that has a passion for serving the public to provide extraordinary customer service and perform duties related to the front office and Visitor Center of the Parks, Recreation and Tourism Department.
</b><br>
<br>
<b>Primary Responsibilities:</b>
</div><ul><li>Answer phones, greet visitors, and provide information about departmental services, programs, and facilities.</li>
<li>Register participants and process transactions for programs, facility rentals, merchandise sales, passes, permits, and reservations using point-of-sale and recreation management software.</li>
<li>Assist at department-wide special events, including handling registrations and supporting the department marketing table.</li>
<li>Provide coverage at other facility locations as needed for reception and phone support.</li></ul><p></p><div><br>
</div><div><b>
Customer Service:</b></div><ul>
<li>Deliver excellent customer service in alignment with the City&rsquo;s Customer Service Initiative and Visitor Center standards.</li>
<li>Communicate professionally and tactfully with the public, employees, and volunteers in person, by phone, or email.</li>
<li>Provide information about departmental programs, city services, travel, tourism, and local attractions.</li></ul><div><br>
</div><div><b>
Marketing and Communications:</b></div><ul>
<li>Proofread, edit, and create content for documents, flyers, calendars, and social media.</li>
<li>Schedule and publish social media content, adhering to City branding guidelines and standards.</li>
<li>Navigate departmental and City websites for informational purposes.</li>
<li>Work with graphic design and image editing software to create marketing materials and flyers.</li></ul><div><br>
</div><div><b>
Administrative Support:</b></div><ul>
<li>Provide administrative support for departmental divisions, including attending meetings, taking minutes, and completing other related tasks.</li>
<li>Make appointments, schedule meetings, and maintain associated calendars.</li>
<li>Assist with inventory management, distribution, and restocking of marketing materials such as brochures, forms, guides, and advertisements.</li>
<li>Assemble welcome bags and fulfill visitors&rsquo; guide requests.</li>
<li>Maintain, order, and distribute office supplies, and assist with mail distribution.</li></ul><div><br>
</div><div><b>
Financial Transactions:</b></div><ul>
<li>Process monetary transactions including fund collection, credit card processing, check handling, and daily closeout procedures.</li>
<li>Ensure compliance with accounting procedures and reconcile deposits.</li>
<li>Assist with special projects and other duties as assigned.</li></ul><div><br>
</div><div>
The City of Chesapeake offers an exceptional range of benefits.</div></div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><b>VOCATIONAL</b><b>/</b><b>EDUCATIONAL</b><b> </b><b>REQUIREMENT</b><b>:
</b><br>
Requires a high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field.<br>
<br>
<b>EXPERIENCE</b><b> </b><b>REQUIREMENT</b>:
<br>
In addition to satisfying the vocational/education standards, this position requires a minimum of one year of full-time equivalent experience in administrative support.
<br>
<br>
<b>SPECIAL</b><b> </b><b>CERTIFICATIONS</b><b> </b><b>AND</b><b> </b><b>LICENSES</b><b>:</b><br>
Depending on departmental operational requirements, may require valid driver&rsquo;s license and driving record in compliance with the<b> </b><b>City Driving Standards</b>.
<br>
<br>
<b>SPECIAL</b><b> </b><b>REQUIREMENTS</b><b>:</b><br>
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div>Excellent customer service skills and should possess the initiative to always seek ways to improve work methods and processes.<br>
<br>
Excellent written and proofreading skills.<br>
<br>
Familiarity with standard office procedures, practices and office equipment. Knowledge of various business correspondence and ability to compose such as letters and memos.<br>
<br>
Ability to maintain flexibility with assignments and prioritize tasks.<br>
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Proficiency with Microsoft Office including Microsoft Outlook or similar e-mail software.<br>
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Experience with registration management, point of sale, graphic design software and systems.<br>
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Experience in creating marketing materials.<br>
<br>
Team-oriented with ability to successfully interact with all employees and realize the importance of all facets of the department.<br>
<br>
Must be dependable and possess the ability to work independently with good problem-solving skills.<br>
<br>
Some accounting background and cash-handling experience.<br>
<br>
Interest in dealing with the public and working with people.<br>
<br>
Knowledge of Chesapeake shopping, dining, events, and attractions as well as working knowledge of regional events and attractions or desire to learn.<br>
<br>
Will work at least 2 department special events outside of normal scheduled duties and/or work hours.</div>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Job Open Date</b></div> <div>03/11/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div> <div>03/18/2026</div>
</div><br>
<div><div><b>Open Continuous</b></div> <div>No</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><div><b>Drug Screening: </b><b>MARIJUANA</b></div><div>
In accordance with City policy, this position is deemed safety-sensitive. As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing. This drug test includes testing for marijuana. Possession of a medical marijuana card will not excuse an applicant from the testing process; however, a test will not be considered positive for marijuana if a valid medical marijuana certification is presented <b>unless </b>the position requires a commercial driver&rsquo;s license (CDL) or is a sworn law-enforcement officer/deputy.</div><div>
<br>
The City of Chesapeake offers an exceptional range of benefits.<br>
<br>
This position will be required to work most weekends, days, some evenings and holidays; and may be called upon to work special events at other city facilities outside of the routine schedule.<br>
<br>
Employees may be expected to work hours in excess of and/or outside of their normally scheduled hours in response to short-term department needs and/or City wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.<br>
</div></div></div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>ADA Checklist</b></h2>
<div><div><div>Overall Physical Strength Demands
</div><p></p><div><div><div><div><b>Overall Physical Strength Demands</b></div> <div>L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.</div>
</div><br>
</div></div></div><div><div>Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
</p></div><div><div><div><div><b>Standing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Sitting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Walking</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting Amount</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Carrying</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Carrying Weight</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Pushing/Pulling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Pushing/Pulling Weight</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Reaching</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Handling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Fine Dexterity</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Kneeling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crouching</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crawling</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Bending</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Twisting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Climbing</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Balancing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Vision</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Hearing</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Talking</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Foot Controls</b></div> <div>N = Never
</div></div><br>
<div><div><b>Machines, Tools, Equipment and Work Aids Used</b></div>
<div>Standard office equipment, phone, computer, fax, copier, tables, chairs, cleaning supplies and equipment, vehicle, various recreational supplies and equipment.</div>
</div><br>
<div><div><b>Protective Equipment Required</b></div>
<div>All PPE Required for equipment in use.</div>
</div><br>
</div></div></div><div><div>Health and Safety
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Mechanical Hazards</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Chemical Hazards</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Electrical Hazards </b></div><div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Fire Hazards</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Explosives</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Communicable Diseases</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Physical Danger or Abuse</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Other</b></div>
</div><br>
<div></div><div><div><b>If Other, Description</b></div>
</div><br>
</div></div></div><div></div><div><div>Environmental Factors
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Dirt and Dust</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Extreme Temperatures</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Noise and Vibration</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Fumes and Odors</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Wetness/Humidity</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Darkness or Poor Lighting</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Primary Work Location</b></div> <div>Office Environment</div>
</div><br>
</div></div></div><div><div>Non-Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.</p>
</div><div><div><div><div><b>Time Pressures</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Emergency Situations</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Frequent Change of Tasks</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Irregular Work Schedule/Overtime</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Performing Multiple Tasks Simultaneously</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Working Closely with Others as Part of a Team</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Tedious or Exacting Work</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Noisy/Distracting Environment</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Other</b></div>
</div><br>
<div></div><div><div><b>If Other, Description</b></div>
</div><br>
<div></div><div><div><b>Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)</b></div>
<div>Incumbent must be able to work independently</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Professional References</b></h2>
<div><div><div>Professional References
<p>Please provide contact information for professional references.</p>
</div><div><div><div><div><b>Minimum Requests</b></div> <div>0</div>
</div><br>
<div><div><b>Maximum Requests</b></div> <div>4</div></div></div></div></div></div></div></div><p></p>

Office Specialist - Administration (Full-Time)

Maryann M. Ghali, DMD, PA

<p><b>Job Summary</b><br/>We are seeking an upbeat friendly receptionist to join our team. The ideal candidate should have experience in dental office administration and exceptional customer service skills.</p><p>Responsibilities:<br/>- Greet patients and visitors in a professional and friendly manner<br/>- Answer and manage incoming calls<br/>- Schedule patient appointments efficiently<br/>- Verify insurance information and process payments<br/>- Maintain patient records accurately<br/>- Assist with billing and coding procedures<br/>- Ensure compliance with HIPAA regulations<br/>- Handle administrative tasks to support the dental office operations</p><p>Skills:<br/>The ideal candidate for this role should possess the following skills:<br/>- Experience in dental reception or related medical receptionist roles<br/>- Proficiency in medical terminology and dental procedures<br/>- Strong organizational and multitasking abilities<br/>- Excellent communication and interpersonal skills<br/>- Familiarity with medical scheduling software<br/>- Ability to work effectively at the front desk of a busy dental practice</p><p>This is an excellent opportunity for a dedicated individual looking to contribute to a dynamic dental office environment. Join us and be part of a team that values professionalism, patient care, and teamwork.</p><p>Hour are M 8:45-2, T 9-5:30, W 9-7, Th 8:45-2</p><p>OR M 8:45-2, T 11:45-5:30, W 1:45-7, Th 8:45-2</p><p>Pay: $18.00 - $22.00 per hour</p><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Dental office: 1 year (Preferred)</li><li>Customer service: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Office Administrator/ willing to train

BASIS FINANCIAL SERVICES, INC.

<p><b>Key Responsibilities</b></p><p><b>Accounts Support &amp; Receivables</b></p><ul><li>Prepare, issue, and dispatch customer invoices.</li><li>Follow up on outstanding receivables and maintain invoicing trackers.</li><li>Coordinate with finance or external accountants as needed.</li></ul><p><b>Administration &amp; Office Management</b></p><ul><li>Oversee daily office administration.</li><li>Manage office supplies.</li><li>Maintain organized company records, contracts, and statutory documentation.</li><li>Coordinate administrative requirements with management.</li></ul><p><b>HR Administration</b></p><ul><li>Maintain employee files and HR documentation.</li><li>Provide payroll inputs to management or external consultants.</li><li>Handle employee visa applications, renewals, and cancellations via relevant portals.</li></ul><p><b>Company Renewals, &amp; Portal Management</b></p><ul><li>Manage company renewals and compliance submissions (trade license, establishment, and statutory requirements).</li><li>Liaise with free zone authorities and service providers.</li><li>Ensure timely compliance with regulatory deadlines (excluding MOHRE and GDRFA).</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li><li>3&ndash;5 years of UAE experience in an Admin / Office Executive role.</li><li>Experience with company portals, visa processing, and renewals preferred.</li><li>Basic knowledge of invoicing, receivables.</li><li>DMCC and free zone administration experience is an advantage.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Ability to work independently with strong organizational and follow-up skills.</li><li>Understanding of UAE administrative and compliance processes.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Clear English communication skills (Arabic is a plus).</li><li>Detail-oriented with a strong deadline focus.</li></ul><p>The job is located in <b>Dubai, UAE</b>, and we are looking for someone who is either currently living in Dubai or willing to relocate there.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Office Administrator

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