office administration

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
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 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
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 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
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 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
 <li>
 Experience:Robust experience in a similar role.
 </li>
 <li>
 Self-Motivation:Proactive and self-driven approach to office management.
 </li>
 <li>
 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
 </li>
 <li>
 Attention to Detail:Strong focus on accuracy and detail in all tasks.
 </li>
 <li>
 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
 </li>
 <li>
 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
 </li>
 <li>
 IT Proficiency:Strong proficiency in office software and IT systems.
 </li>
 <li>
 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
 </li>
 <li>
 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
 </li>
 </ul>
 
 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
 <ul>
 <li>
 Professional, international working environment
 </li>
 <li>
 Challenging, rewarding career
 </li>
 <li>
 Collaborative environment
 </li>
 <li>
 Competitive compensation package, including performance based annual bonus
 </li>
 <li>
 25 working days vacation
 </li>
 <li>
 Health Insurance
 
 
 </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>

Office & Administration Manager

help AG

<div>Help AG is looking for a talented and enthusiastic Office Administration &amp; Guest Relations Specialist (UAE National) who will
be supporting office operations team with diligent and efficient administrative contribution with a focus on customer visits, meetings &amp; conferences. With a positive and friendly personality, the role brings up own ideas and takes proactive ownership. The role is key for maintaining an enjoyable, presentable, and professional workplace. The role will ensure a great visitor experience in high-profile customer visits including VIP guests. The position will also support various other departments within different duties and administrative aspects. 
Responsibilities<h4 class="jobSectionHeader"> 
Office Administration</h4><ul><li> 
Maintain a clean and presentable office environment.</li><li>
Keep control of supplies, stationery and equipment for office and replenish in time.</li><li>
Coordinate improvements and repair as required by coordinating internal and external teams.</li><li>
Order and arrange refreshments and catering for visits and meetings.</li><li>
Always ensure fully functional equipment by completing preventive maintenance requirements; calling for repairs; coordinating with internal teams.</li><li>
Oversee corporate contracts with service providers including maintenance, catering, etc. review / negotiation / renewal.</li></ul><h4 class="jobSectionHeader">
Visitor Management</h4><ul><li>
Take ownership on customer visits from A-Z and ensure a smooth experience from arrival till departure; coordinate with internal and external parties as required.</li><li>
Greeting and guidance of visitors to our office.</li><li>
Ensure presentability of office, facilities, and team.</li><li>
Personally receive and guide visitors providing a positive and memorable experience.</li><li>
Remain available and attentive throughout the entire visit.</li></ul><h4 class="jobSectionHeader"> 
Administrative Support</h4><ul><li>
Document processing and coordination for document completion, signature, filing as per the processes.</li><li>
Ensure compliance of documents and communication with the highest standards in appearance and content.</li><li>
Follow up, update and report on corporate / operations projects.</li><li>
Update electronic internet and intranet systems with news and information.</li><li>
Research information as required and draft correspondence; create reports.</li><li>
Arrange for employee office supplies, business cards, mobile phones as required.</li><li>
Manage employee enrollment in corporate (group) systems for access.</li></ul><h4 class="jobSectionHeader"> 
Operations Team Support</h4><ul><li>
Coordinate trainings with vendors / customers internally and in projects.</li><li>
Verify completeness and close projects in our internal systems based on agreed criteria.</li><li>
Conduct project / customer satisfaction surveys via email and telephone.</li><li>
Arrange for planned technical appointments with customers.</li><li>
Analyze internal data and create reports as required.</li></ul> 
Qualifications &amp; Skills<ul><li> 
UAE National candidates with family book will be preferred for this role.</li><li>
Experience in personal customer service with business clients.</li><li>
Open-minded, friendly, welcoming, and helpful attitude.</li><li>
Very good and clear English &amp; Arabic.</li><li>
Solid skills in Microsoft Office.</li><li>
Good communication skills for business requirements.</li><li>
Loves dealing with people.</li><li>
Reliability and strict Confidentiality.</li><li>
Flexible work approach, based on the job requirements.</li><li>
Well-organized work style, highest accuracy.</li><li>
Problem-solving focus.</li><li>
Team player with high level of dedication.</li><li>
Taking ownership.</li></ul> 
Benefits<ul><li>
Health insurance with one of the leading global providers for medical insurance</li><li>
Career progression and growth through challenging projects and work</li><li>
Employee engagement and wellness campaigns activities throughout the year</li><li>
Excellent learning and development opportunities</li><li>
Inclusive and diverse working environment</li><li>
Flexible/Hybrid working environment</li><li>
Open door policy</li></ul> 
About Us 
Help AG is the cybersecurity arm of e&amp; enterprise (formerly Etisalat Digital) and provides leading enterprise businesses across the Middle East with strategic consultancy combined with tailored information security solutions and services that address their diverse requirements, enabling them to evolve securely with a competitive edge.
Present in the Middle East since 2004, Help AG was strategically acquired by e&amp; (formerly Etisalat Group) in 2020, hence creating a cybersecurity and digital transformation powerhouse in the region.
Help AG has firmly established itself as the region's trusted IT security advisor by remaining vendor-agnostic, trustworthy, independent, and maintaining its focus on all aspects of cybersecurity.
With best of breed technologies from industry-leading vendor partners, expertly qualified service delivery teams and a state-of-the-art consulting practice, Help AG delivers unmatched value to its customers by strengthening their cyber defenses and safeguarding their business.</div>

Guest Relations Specialist & Office Administration (UAE National)

Comco EPP

<div>Location</div><div><div><div><div><div>JLT, Cluster C, Dubai, UAE Salary Permanent Salary starting from 8,000.00 AED per month (based on qualifications and experience) Company We are an innovative and dynamic small team company in the heart of Jumeirah Lakes Towers (JLT), dedicated to growth and expansion. We are currently seeking a highly skilled Back Office Sales Administration to join our team. Job Description As a Back Office Sales Administration, you will play a crucial role in supporting our front-end sales team and ensuring the smooth operation of our sales processes. This role involves the complete processing of inquiries and orders within our ERP system, including the creation and management of articles as well as the execution of the entire inquiry, quotation, and order process. A strong affinity for IT systems, particularly ERP solutions, along with a structured and detail-oriented working style, is essential for success in this position. Your attention to detail, organizational skills, and dedication to providing excellent customer service will be essential in this role. You will be responsible for various administrative tasks that contribute to our company s success. </div> </div> </div> </div> <div> <div> </div> </div> <div> <div> <div> <div> Your Requirements <ul> <li>Fluency in German (written and spoken) is mandatory.</li> <li>Proficiency in English (written and spoken) is essential for effective international communication.</li> <li>Previous experience in a similar back office or sales administration role.</li> <li>Proficiency in Microsoft Office Suite, with advanced skills in Excel being a plus.</li> <li>Knowledge of CRM software and its application in managing customer data and sales processes.</li> <li>Strong organizational skills and the ability to multitask effectively.</li> <li>Excellent written and verbal communication skills.</li> <li>Attention to detail and a high level of accuracy in data entry and record-keeping.</li> <li>Ability to work collaboratively with the front-end sales team and other departments.</li> <li>Flexibility to adapt to changing business needs and priorities.</li> <li>Commitment to maintaining ethical conduct and data integrity.</li> <li>A proactive approach to problem-solving and improving administrative processes.</li> <li>Bachelor s degree in business administration, marketing, or a related field is preferred.</li> </ul> </div> </div> </div> </div> <div> <div> <div> <div> Your Qualifications <ul> <li>Proven experience in sales administration, order processing, and customer support.</li> <li>Demonstrated ability to handle sales records, customer inquiries, and administrative tasks with efficiency and professionalism.</li> <li>Previous experience in data analysis and reporting is a plus.</li> <li>Certifications related to sales, administration, or CRM systems are advantageous.</li> </ul> Your Benefits <ul> <li>Full-time job, Monday to Friday, providing a work-life balance.</li> <li>Competitive permanent salary from 8,000.00 AED per month. (based on qualifications and experience)</li> <li>Access to a modern office environment equipped with the latest hardware and software.</li> <li>Convenient public accessibility, with a nearby metro station.</li></ul></div></div></div></div><div><div><div><div> </div> </div> </div> </div> </div> <div></div>

German Native Speaker Highly Skilled Back Office Sales Administration

Enum Digital

Job DescriptionOverview:We are looking for a proactive and detail-oriented Office Admin to support daily business operations across multiple business functions including HR, administration, finance, marketing coordination, and client servicing. This role requires strong organizational skills, attention to detail, and the ability to multitask while maintaining professionalism and efficiency.Key Responsibilities:Human Resources &amp; Administration:<ul><li>Assist in recruitment, onboarding, and employee engagement activities.</li><li>Coordinate internal communications and support company culture initiatives.</li><li>Plan and organize internal events, including staff photography and videography sessions.</li></ul>Business Support:<ul><li>Prepare professional company presentations, reports, and business proposals.</li><li>Manage data entry, maintain accurate records, and organize company documents.</li><li>Coordinate schedules, meetings, and ensure efficient office operations.</li></ul>Marketing &amp; Media Support:<ul><li>Contribute to content creation, including employee photos, videos, and event coverage.</li><li>Support the marketing team in executing campaigns and maintaining documentation.</li></ul>Finance &amp; Bookkeeping:<ul><li>Handle basic bookkeeping, expense tracking, and vendor payment coordination.</li><li>Assist the finance team with reconciliations, reporting, and documentation.</li></ul>Client &amp; After-Sales Support:<ul><li>Conduct customer follow-up calls and provide after-sales service support.</li><li>Ensure client inquiries are handled promptly, professionally, and with care.</li></ul>Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;4 years of experience in operations, administration, or office management.</li><li>Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).</li><li>Strong written and verbal communication skills.</li><li>Excellent interpersonal skills with a professional and cooperative attitude.</li><li>Highly organized, detail-oriented, and able to manage multiple tasks efficiently.</li><li>Proactive, dependable, and capable of handling cross-functional responsibilities.</li></ul>Additional Requirements<ul><li>Female and Male candidates (both can apply)</li><li>Valid UAE Driving License is a plus</li><li>Candidates on own visa are preferred</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Are you currently in Dubai? Yes/ No</li><li>Do you have a valid driver's license? Yes/ No </li></ul><ul><li>We must fill this position urgently. Can you start immediately?</li></ul><ul><li>Are you on a visit Visa?</li></ul><ul><li>What is your expected salary in AED? What is your current bank-verified salary in AED?</li><li>How soon can you join?</li></ul><ul><li>Will you now or in the future require sponsorship for employment visa status?</li></ul><ul><li>Do you have your own visa, not visit? Yes/ No</li></ul><ul><li>The Salary offered at this position is between AED 2500 - 3000 per month. Do you fully agree and accept these terms? Yes/ No</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Content Creation (employee photos/videos, event coverage): 3 years (Required)</li><li>HR Functions: 3 years (Required)</li><li>Office Administration,Presentations &amp; Excel work: 3 years (Required)</li></ul>

Office Administrator

Bilfinger Middle East

<div>
 
 
 Job Purpose:
 
 
 
 The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Social Insurance Administration
 
 
 <ul>
 <li>
 Manage employee registration, updates, and termination in the social insurance system.
 </li>
 <li>
 Maintain accurate records and documentation in line with local labor and social insurance laws.
 </li>
 <li>
 Liaise with relevant government departments for timely submission of social insurance forms and reports.
 </li>
 <li>
 Support HR with payroll and benefits data related to insurance contributions.
 </li>
 </ul>
 
 
 
 
 
 2. Government Relations
 
 
 <ul>
 <li>
 Handle all company-related government documentation, renewals, and submissions.
 </li>
 <li>
 Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
 </li>
 <li>
 Maintain up-to-date knowledge of changes in government procedures and requirements.
 </li>
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 Support visa, work permit, and related administrative processes for employees as needed.
 </li>
 </ul>
 
 
 
 
 
 3. Facility Coordination
 
 
 <ul>
 <li>
 Oversee office facilities, maintenance, and vendor management.
 </li>
 <li>
 Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
 </li>
 <li>
 Ensure the office environment is safe, functional, and compliant with company and local standards.
 </li>
 <li>
 Manage asset inventory and office-related procurement.
 </li>
 </ul>
 
 
 
 
 
 4. General Administration Support
 
 
 <ul>
 <li>
 Assist with coordination of internal and external meetings, travel, and logistics.
 </li>
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 Maintain filing systems and ensure proper documentation control.
 </li>
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 Support management in daily administrative activities and reporting.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
 </li>
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 Good understanding of Egypt&rsquo;s labor and social insurance regulations.
 </li>
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 Strong communication and interpersonal skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Fluent in Arabic and good command of English.
 </li>
 </ul>
 
 
</div>

Perfect Docs Home Healthcare Services

Job Summary:We are looking for a reliable and organized Office Administrator to handle day-to-day administrative tasks, support office operations, and assist management in maintaining a smooth workflow.Key Responsibilities:<ul><li>Manage phone calls, emails, and office correspondence.</li><li>Maintain records, files, and databases accurately.</li><li>Schedule meetings and coordinate office activities.</li><li>Support HR and accounts with basic documentation.</li><li>Manage office supplies and vendor coordination.</li><li>Prepare simple reports and assist in daily operations.</li></ul>Requirements:<ul><li>Proven experience in office administration or similar role.</li><li>Good computer skills &ndash; proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication and organizational skills.</li><li>Professional, detail-oriented, and able to multitask.</li><li>Must be on own visa </li></ul>Job Type: Full-time

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