office administration

BTG Pactual

<div>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 <br/>
 <br/>
 <strong>
  The role
  <br/>
  <br/>
 </strong>
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 <strong>
  Riyad (Saudi Arabia)
 </strong>
 .
 <br/>
 <br/>
 The successful candidate will be responsible for administration, office management and executive assistance.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Administrative:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
  </li>
  <li>
   Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  </li>
  <li>
   Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  </li>
  <li>
   Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  </li>
  <li>
   Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  </li>
  <li>
   Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Logistics
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  </li>
  <li>
   Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  </li>
  <li>
   Expense Management: Submit and track travel expenses and claims on behalf of executives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bilingual:Fluent in both English and Arabic.
  </li>
  <li>
   Education:Bachelor's degree or Diploma in a relevant field.
  </li>
  <li>
   Experience:Robust experience in a similar role.
  </li>
  <li>
   Self-Motivation:Proactive and self-driven approach to office management.
  </li>
  <li>
   Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
  </li>
  <li>
   Attention to Detail:Strong focus on accuracy and detail in all tasks.
  </li>
  <li>
   Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
  </li>
  <li>
   Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
  </li>
  <li>
   IT Proficiency:Strong proficiency in office software and IT systems.
  </li>
  <li>
   Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
  </li>
  <li>
   Management Skills: Strong leadership and team management skills to oversee office staff and operations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Our offer
  <br/>
  <br/>
 </strong>
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 <br/>
 <br/>
 <ul>
  <li>
   Professional, international working environment
  </li>
  <li>
   Challenging, rewarding career
  </li>
  <li>
   Collaborative environment
  </li>
  <li>
   Competitive compensation package, including performance based annual bonus
  </li>
  <li>
   25 working days vacation
  </li>
  <li>
   Health Insurance
   <br/>
   <br/>
  </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 <br/>
 <br/>
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>


Office & Administration Manager

Swan Global WLL

<p>Hiring <b>HR &amp; Admin( Office Administration, Visa &amp; Legal)</b></p><p>Work Location: Doha</p><p>Project Duration : <b>1 Year and extendable</b></p><p>Duty hours : 8 Hours + 1 Hour break &amp; 6 Days a week</p><p>FAT : By candidate</p><p>Responsibilities:</p><ul><li>Manage daily HR and administrative operations.</li><li>Handle employee visa, renewal, and legal documentation.</li><li>Maintain personnel records and coordinate with PRO services.</li><li>Support management in recruitment and onboarding activities.</li><li>Oversee office supplies, logistics, and general administrative support.</li></ul><p>Requirements:</p><ul><li>Bachelors degree in Human Resources, Business Administration, or related field.</li><li>12 years of experience in HR and office administration.</li><li>Good knowledge of Qatar labor law and visa procedures.</li><li>Excellent organizational and communication skills.</li></ul><p>Job Type: Permanent</p><p>Application Question(s):</p><ul><li>This project is 1 year extendable. Are you interested?</li><li>Do you have min 12 years of similiar experience?</li><li>Do you have any experience in Oil and Gas Industry?</li></ul>

HR & Admin( Office Administration, Visa & Legal)

MERIT TECHNOLOGIES INDIA LIMITED

<p><b>Job Description:</b></p><p>Merit Technologies India Pvt. Ltd. is looking for an experienced Manager &ndash; HR &amp; Administration to oversee HR operations, administrative functions, employee engagement, and statutory compliance. The ideal candidate should have strong leadership skills and hands-on experience in HR processes and factory/field workforce handling.</p><p><b>Job Responsibilities:</b></p><p>Maintain statutory compliance records &ndash; PF, ESI, Bonus, Gratuity, Labour laws, etc.</p><p>Assist in monthly payroll inputs and employee attendance tracking.</p><p>Handle employee documentation, ID cards, and HRMS updates.</p><p>Coordinate with government portals for statutory filings.</p><p>Manage office administration &ndash; housekeeping, stationery, vendor coordination.</p><p>Handle employee queries, leave records, and policy compliance.</p><p><b>Requirements:</b></p><p>Bachelor&rsquo;s degree in HR/Administration or relevant field.</p><p>2&ndash;5 years of experience in HR operations or statutory compliance.</p><p>Good knowledge of PF/ESI portals and HR documentation.</p><p>Strong organizational and administrative skills.</p><p>Ability to multitask and handle deadlines.</p><p>Job Types: Full-time, Permanent</p><p>Pay: &#8377;25,000.00 - &#8377;35,000.00 per month</p><p>Benefits:</p><ul><li>Health insurance</li><li>Provident Fund</li></ul><p>Work Location: In person</p>

HR & Admin Executive – Operations, Statutory Compliance & Office Administration

Weekday

<div><div><b>This role is for one of our clients</b></div><div></div><div><br>
Industry: Hospitals and Health Care</div><div>
Seniority level: Associate level</div><div></div><div><br>
Min Experience: 2 years</div><div>
Location: Bangalore</div><div>
JobType: full-time</div>
<div>We are looking for a highly organized and proactive <b>Office Operations &amp; Administration Coordinator</b> to oversee day-to-day administrative and operational activities across the organization. In this role, you&rsquo;ll ensure smooth office operations, efficient vendor coordination, accurate documentation, and timely administrative support to all teams. You&rsquo;ll also contribute to creating a safe, compliant, and employee-friendly workplace environment that supports productivity and collaboration.</div><div></div><div><b><br>
Key Responsibilities</b></div><div><b>
Office &amp; Facility Management</b></div><div>
Supervise daily office operations, ensuring all facilities, equipment, and utilities function seamlessly.</div><div>
Coordinate maintenance, housekeeping, pantry, and security services to maintain a professional and hygienic work environment.</div><div>
Plan and execute office events, meetings, and logistics, ensuring smooth coordination across departments.</div><div>
Track and manage office supplies, stationery, and equipment inventory to prevent shortages and ensure cost efficiency.</div><div><b>
Vendor &amp; Procurement Coordination</b></div><div>
Manage vendor relationships for office services, maintenance, and supplies.</div><div>
Negotiate terms, oversee contracts, and ensure timely delivery of goods and services.</div><div>
Review invoices, track purchase orders, and assist with vendor payments and renewals.</div><div><b>
Documentation &amp; Compliance</b></div><div>
Maintain and update administrative records, contracts, invoices, and statutory documentation.</div><div>
Support audits and compliance checks by ensuring records meet regulatory and company standards.</div><div>
Coordinate with finance for expense tracking and reimbursements related to administrative functions.</div><div><b>
Employee &amp; HR Support</b></div><div>
Assist in new hire onboarding, workspace allocation, and IT/asset coordination.</div><div>
Coordinate employee travel, accommodation, and logistics for official visits or off-site activities.</div><div>
Support HR with engagement initiatives, attendance records, and policy communication.</div><div></div><div><b><br>
Ideal Candidate Profile</b></div><div>
Bachelor&rsquo;s degree in Business Administration, Commerce, or related discipline.</div><div>
2&ndash;4 years of experience in office administration, operations, or facilities management.</div><div>
Strong command of English and Hindi; proficiency in Kannada or other regional languages is an advantage.</div><div>
Excellent knowledge of MS Office Suite (Word, Excel, PowerPoint) and basic familiarity with digital tools for documentation and workflow management.</div><div>
Strong interpersonal, organizational, and multitasking skills.</div><div>
Ability to handle confidential information with integrity and discretion.</div><div>
Proactive problem-solver with a hands-on, can-do attitude.</div><div></div><div><b><br>
Key Skills</b></div><div>
Office Operations &middot; Vendor Coordination &middot; Procurement &middot; Facilities Management &middot; Documentation &amp; Compliance &middot; HR Support &middot; Communication &middot; Problem Solving</div>
<p>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Office Operations & Administration Coordinator

<div>
 Organizational Relationships
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 <br/>
 Reports To: Assistant Manager/Lead Assistant Manager
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 <br/>
 <strong>
  Skills
  <br/>
  <br/>
 </strong>
 Desirable Skills
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 <ul>
  <li>
   Critical thinking and high independent decision making
  </li>
  <li>
   Strong analytical, Reasoning, and Problem solving skills
  </li>
  <li>
   Ability to comprehend and write in English for structured written communications. Emails/IMS to be sent to internal teams
  </li>
  <li>
   Strong interpersonal and communication skills &ndash; both verbal and written
   <br/>
   <br/>
  </li>
 </ul>
 Technical Skills
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 <ul>
  <li>
   Good computer navigation skills
  </li>
  <li>
   Typing speed of 25 Words per Minute with 90% Accuracy
  </li>
  <li>
   Proficiency in healthcare information systems
  </li>
  <li>
   Ability to navigate through multiple applications
   <br/>
   <br/>
  </li>
 </ul>
 Process Specific Skills
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 <br/>
 <ul>
  <li>
   Familiar with US Healthcare domain knowledge and understanding of healthcare regulations (HIPAA)
  </li>
  <li>
   Deep understanding of medical records and medical terminologies
  </li>
  <li>
   Ability to produce high quality in production environment.
   <br/>
   <br/>
  </li>
 </ul>
 Soft skills
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 <ul>
  <li>
   Ability to understand and question established process guidelines for possible process improvements
  </li>
  <li>
   Attention for detail, and Strong analytical skills for processing medical documentation
  </li>
  <li>
   Possess keen sense of acquiring knowledge
  </li>
  <li>
   Adaptable and flexible to work in night shifts
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   <br/>
  </li>
 </ul>
 <strong>
  Education Requirements And Work Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in relevant field such as Biology, Biochemistry, Biotechnology etc
  </li>
  <li>
   Computer literacy
  </li>
  <li>
   Candidates with relevant business experience will be preferred
  </li>
 </ul>
</div>


Executive-Back Office-Claims Administration

NECC CONCRETE SOLUTIONS PVT LTD

<p><b>Office Administrator + Accountant &ndash; Mining Operations (Namibia)</b><br/><b>Location:</b> Namibia (Country in Southern Africa)</p><p><b>Minimum 2&ndash;3 years of combined experience in accounting and administration.</b></p><p><b>About Us:</b><br/>We are a growing iron ore mining company in Namibia, focused on building efficient and sustainable operations. We are seeking a dependable and detail-oriented <b>Office Administrator &amp; Accountant</b> to manage both administrative and financial functions, ensuring smooth office operations and accurate financial management.</p><p><b>Key Responsibilities:</b></p><p><b>Accounting &amp; Finance:</b></p><ul><li>Handle all accounting, bookkeeping, and financial reporting activities.</li><li>Manage accounts payable, receivable, payroll, and reconciliations.</li><li>Prepare monthly and annual financial statements in compliance with company and statutory requirements.</li><li>Support budgeting, cost tracking, and project expenditure control.</li><li>Liaise with auditors, banks, and government authorities for compliance, reporting, and statutory filings.</li><li>Maintain accurate financial records for mining operations and procurement.</li></ul><p><b>Administration &amp; Office Management:</b></p><ul><li>Oversee daily office operations to ensure an efficient and professional work environment.</li><li>Manage correspondence, document control, and filing systems.</li><li>Coordinate meetings, travel arrangements, and logistics for management and field staff.</li><li>Support HR tasks, including maintaining attendance records and assisting with recruitment documentation.</li><li>Handle procurement of office supplies and maintain inventory.</li><li>Interact with local and government bodies to support smooth functioning and compliance of company operations.</li><li>Liaise with vendors, contractors, and service providers.</li><li>Ensure adherence to company policies and administrative standards.</li></ul><p><b>Qualifications &amp; Experience:</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li><li>Minimum 2&ndash;3 years of combined experience in accounting and administration, preferably in mining, construction, or industrial sectors.</li><li>Strong understanding of financial regulations and tax compliance in Namibia.</li><li>Proficiency in accounting software and Microsoft Office Suite.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>High integrity, attention to detail, and ability to work independently.</li><li>Fluent in <b>English</b> (spoken and written); knowledge of local languages is an advantage.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: Up to &#8377;40,000.00 per month</p><p>Application Question(s):</p><ul><li>How many years of experience do you have as an Office Administrator or in a similar administrative role?</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Work Location: Remote</p>

Office Administrator

Bilfinger Middle East

<div>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   1. Social Insurance Administration
  </strong>
 </p>
 <ul>
  <li>
   Manage employee registration, updates, and termination in the social insurance system.
  </li>
  <li>
   Maintain accurate records and documentation in line with local labor and social insurance laws.
  </li>
  <li>
   Liaise with relevant government departments for timely submission of social insurance forms and reports.
  </li>
  <li>
   Support HR with payroll and benefits data related to insurance contributions.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   2. Government Relations
  </strong>
 </p>
 <ul>
  <li>
   Handle all company-related government documentation, renewals, and submissions.
  </li>
  <li>
   Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
  </li>
  <li>
   Maintain up-to-date knowledge of changes in government procedures and requirements.
  </li>
  <li>
   Support visa, work permit, and related administrative processes for employees as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   3. Facility Coordination
  </strong>
 </p>
 <ul>
  <li>
   Oversee office facilities, maintenance, and vendor management.
  </li>
  <li>
   Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
  </li>
  <li>
   Ensure the office environment is safe, functional, and compliant with company and local standards.
  </li>
  <li>
   Manage asset inventory and office-related procurement.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   4. General Administration Support
  </strong>
 </p>
 <ul>
  <li>
   Assist with coordination of internal and external meetings, travel, and logistics.
  </li>
  <li>
   Maintain filing systems and ensure proper documentation control.
  </li>
  <li>
   Support management in daily administrative activities and reporting.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
  </li>
  <li>
   Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
  </li>
  <li>
   Good understanding of Egypt&rsquo;s labor and social insurance regulations.
  </li>
  <li>
   Strong communication and interpersonal skills.
  </li>
  <li>
   Proficient in MS Office (Word, Excel, Outlook).
  </li>
  <li>
   Fluent in Arabic and good command of English.
  </li>
 </ul>
 <p>
 </p>
</div>


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