office administration

Lake Tahoe Community College

<div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position</b></div> <div>Office Assistant, Administration</div>
</div><br>
<div><div><b>Department</b></div> <div>Instruction Office</div>
</div><br>
<div><div><b>Starting Salary</b></div> <div>$28,679 to $31,660 annually, dependent on education and experience</div>
</div><br>
<div><div><b>Initial Screening Date</b></div> <div>07/27/2026</div>
</div><br>
<div><div><b>Preferred Start Date</b></div> <div>09/01/2026</div>
</div><br>
<div><div><b>Details</b></div>
<div>Lake Tahoe Community College (LTCC) announces an opportunity to work part-time in the Administration area as the Office Assistant. Under the director of the Vice President of Academic Affairs, the office assistant will be responsible for a variety of administrative duties including serving as the first point of contact for students and community members entering the administration office, processing timesheets and supporting some key projects for the instruction office, answering phones, and providing general clerical and research support as needed. In addition, this position will assist the Vice President of Academic Affairs on special projects as assigned.
<br>
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Ideal candidates will be positive, driven, be customer service oriented with an equity mentality, and a willingness to learn a variety of processes and systems.
<br>
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<b>APPLICATION</b><b> </b><b>PROCESS</b><b>:</b><br>
After review, suitable applicants will be invited by phone or email on or around <b>Wednesday, July 29, 2026 </b>to participate in an interview. Successful candidates will then be interviewed by a committee of approximately 3-5 individuals; these interviews are tentatively scheduled for <b>August 13, 2026</b>. Meeting the minimum requirements does not guarantee an interview. LTCC reserves the right to return to the applicant pool at any point during the recruitment process.<br>
<br>
<b>COMPENSATION</b><b>:</b><br>
<b>Salary Range:</b> LTCC offers a competitive compensation package that includes a starting placement salary of <b>$30,113</b> to <b>$33,243</b> annually, dependent on education and experience. There is potential to reach $38,583 annually, through step advancement plus longevity when appropriate. In addition to base salary, this position qualifies for extra bilingual (Spanish), masters or doctorate pay.<br>
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<b>Benefits:</b> LTCC also matches 27% of an eligible employee&rsquo;s salary and contributes it into a CalPERS pension account for qualifying employees.<br>
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<b>Work-Life Balance: </b>This is a part-time position working 28 hours per week. Hours are expected to be Monday-Friday, five to six hours per day generally within the hours of 8:00 am to 5:00 pm, hours may vary according to the needs of the program. This position is eligible for overtime compensation (non-exempt). This position is not eligible for telecommuting due to the front-facing nature of the role.<br>
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LTCC provides a generous leave package including 17 paid holidays per year plus 12 days vacation (with the potential to reach 24 days through years of service) and 12 days sick leave per year for full-time position. Furthermore, LTCC has made a commitment to full closures during holiday breaks and several weekends adjoining holidays to provide employees the ability to take advantage of holiday and vacation usage.<br>
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<b>LTCC&rsquo;s Commitment to Diversity: </b>Our ideal candidate will share and participate in <b>LTCC&rsquo;s commitment to the values of diversity and equity</b> while serving its ethnically and socioeconomically diverse student population. Lake Tahoe Community College is designated as a Hispanic-Serving Institution, reflecting the surrounding California and Nevada area.</div>
</div><br>
<div><div><b>Description</b></div>
<div><b>Definition:</b><br>
Under the direction of the supervisor, perform a variety of clerical functions in support of a department or unit; assist faculty, staff, students and the public answering questions and providing information regarding program or department.<br>
<br>
<b>Distinguishing Characteristics:</b><br>
The Office Assistant provides clerical functions including answering phones, assisting customers, and providing information. It is distinguished from the Administrative Assistant by the decision making authority and reporting relationship.<br>
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<b>Representative Duties:</b><br>
Receive and screen telephone calls and visitors; assist customer by answering questions or providing information; refer individuals to appropriate personnel as required; take and distribute messages; perform general clerical duties; type materials; compose flyers; perform data entry; order and maintain supplies; prepare purchase requisitions; monitor expenditures for department; collect appropriate fees and prepare accounting records.<br>
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Gather, compile and collate statistical information and other data; prepare reports; organize, establish and maintain record keeping systems for correspondence, documents, materials and records; record and log incoming information and follow up on missing or incomplete information; schedule appointments and meetings for supervisor; determine date and time and reschedule as necessary.<br>
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Accept and process forms, applications and general information requested by individuals; interact with faculty, staff, students and the public; interpret and provide technical guidance on regulations specific to assigned program(s); provide information on policies and procedures of department/work unit activities; handle personnel or administrative forms such as payroll timesheets for office department and forward for processing; may provide direction and oversees work of workstudy students; compose correspondence; copy, mail, fax and distribute materials; receive, open and distribute mail.<br>
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<b>Other Duties:</b><br>
Perform related duties as assigned.</div>
</div><br>
</div></div></div><div><div>Employment Standards
</div><p></p><div><div><div><div><b>Education and Experience</b></div>
<div><div><i>Education and Experience</i><br>
Any combination equivalent to: graduation from high school supplemented by college level course work and two years of general clerical experience involving public contact.<br>
<br>
<i>Knowledge of:</i>
</div><ul><li>Modern office practices, procedures and equipment.</li>
<li>Reception and telephone techniques.</li>
<li>General clerical and record-keeping techniques.</li>
<li>Basic letter and report writing practices.</li>
<li>Correct English usage, grammar, spelling, punctuation and vocabulary.</li>
<li>Policies and procedures governing assigned work.</li><br>
<p></p>
</ul><div>
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<i>Ability to:</i>
</div><ul><li>Operate standard office equipment, including a computer and related software.</li>
<li>Provide information regarding policies and procedures of assigned area.</li>
<li>Understand and follow oral and written directions.</li>
<li>Communicate effectively both orally and in writing.</li>
<li>Learn interpret and apply the rules and technical regulations of assigned program(s).</li>
<li>Work cooperatively with others.</li>
<li>Establish and maintain cooperative relations with students, faculty and the public.</li>
<li>Work with a diverse clientele.</li>
<li>Note: Bilingual Spanish skills may be required.</li>
</ul><div>
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<b>Additional Requirement (Licensure/Certification):</b>
</div><ul><li>No additional requirement.</li></ul><div>
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<b>Working Environment:</b>
</div><ul><li>Indoor Office environment.</li></ul></div>
</div><br>
<div><div><b>Minimum References Needed</b></div> <div>3</div></div></div></div></div></div></div>

Office Assistant, Administration

Minnesota State

<div><h2 class="jobSectionHeader"><b>All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
</b></h2><p></p><p><b>Working Title:
</b></p>Office &amp; Administration Specialist Senior - Administrative Assistant to the Vice President of Recruitment and Retention
<p></p><p><b>Institution:
</b></p>Minnesota State Community and Technical College
<p></p><div><div><div><div><div><div><div><p><b>Classification Title:
</b></p></div></div></div></div></div></div></div>Office &amp; Admin Specialist Sr
<p></p><p><b>Bargaining Unit / Union:
</b></p>206: AFSCME - Clerical and Office
<p></p><p><b>City:
</b></p>Fergus Falls
<p></p><p><b>FLSA:
</b></p>Non Job Exempt
<p></p><p><b>Full Time / Part Time:
</b></p>Full time
<p></p><p><b>Employment Condition:
</b></p>Classified - Unlimited
<p></p><p><b>Salary Range:
</b></p>$22.62 - $32.23
<p><b>Join Us at M State
</b></p><p><i>Where your work helps create a success story for every student.
</i></p><p></p><p>Minnesota State Community and Technical College (M State) is seeking passionate, talented professionals to join our learning‑centered community. Whether you are an educator, administrator, or staff professional, your work at M State will directly support students as they shape their futures and will strengthen the communities we serve.
</p><p></p><p>With four welcoming campuses in Detroit Lakes, Fergus Falls, Moorhead, and Wadena, M State combines big‑college opportunities with a small‑college feel, offering nationally accredited programs, flexible learning options, and a deeply student‑focused culture.
</p><p></p><p><b>Why Work at M State?
</b></p><p>At M State, we are <i>all in </i>on student success.
</p><p></p><p>Our work is guided by shared values of:
</p><ul><li>Integrity &ndash; As dedicated professionals, we act with purpose in everything we do. We are sincere and honest in our relationships and communications, and hold ourselves accountable to doing the right thing even when no one is watching.
</li><li>Inclusion &ndash; We welcome, respect and accept people for who they are and celebrate the power of our collective differences in creating and shaping more robust, energized communities.
</li><li>Innovation &ndash; Through the power of our four campuses, strategic partnerships and creative problem-solving, we enhance communities. We incorporate technology to improve student experience, and we see continuous improvement as a constant.
</li></ul><p></p><p>Together, these values support our vision: A success story for every student.
</p><p></p><p><b>Position Overview
</b></p><p>M State is accepting applications for an <b>Administrative Assistant to the Vice President of Recruitment and Retention </b>. This position is located on the Fergus Falls campus. This position is eligible for telework.
</p><p></p><p>To provide administrative support for the Vice President of Recruitment and Retention and to ensure excellence in the student affairs division in providing services to students, faculty, and staff.
</p><p></p><p>The values that guide our work include access and opportunity, equity, inclusion, belonging, cultural competence, culturally responsive pedagogy &amp; service, and community engagement. Our educational environments are culturally relevant, responsive, and innovative to the students we serve. Our students are assets, we affirm their identities and experiences, and provide spaces that are emotionally safe and reflect who students are.
</p><p></p><p><b>Customer Service.
</b></p><p>On a daily basis, live the mission, vision and values of M State to ensure a positive experience for all students and stakeholders. Service to M State students and stakeholders is a core component of the position and work responsibilities.
</p><p></p><p><b>Serve as Assistant to the Vice President of Recruitment and Retention, providing primary support in their leadership role for the development and implementation of academic programs, student services, and community involvement.
</b></p><p>Arrange, schedule, and revise appointments, conferences, and meetings as well as maintain calendars. Ensure that all necessary arrangements are made for out-of-town travel. Serve as a communication contact with internal and external constituents, answering inquiries in person, via e-mail, or by telephone. Monitor office workflow and determine work priorities while working independently. Attend staff/administrative committee meetings as assigned; create agendas; create and distribute notes of meetings. Solicit data, assemble information, prepare, and edit reports for internal constituents and external agencies as requested. Prepare purchase orders as needed. Pay invoices in a timely manner. Work with the Business Office to close POs at the end of the academic year or when funds are depleted. Assist Vice President&rsquo;s direct reports with travel, forms, expense reports, and other projects as needed. Build Concurrent Course Surveys. Pull and track concurrent course survey results and send to high school instructors. Modify, monitor, and build Concurrent Courses and changes in Term Course and update FWM.
</p><p></p><p><b>Support for the Athletics Department.
</b></p><p>Assist with the hiring of coaches, maintain agreements and records, and organize evaluations. Coordinate logistics and organize processes. Manage expenditures related to Athletics. Set up recurring Purchase Orders for new fiscal years Pay all invoices related to those purchase orders Pay all referees, umpires, game workers, and get them the proper setup link if not a vendor in the state system. Submit all authorizations for coaches for all travel. Assist with or create expense reports for coaches. Assist coaches and athletic directors one-on-one with Workday processes. Order supplies. Work with the M State Reservation Specialist to set up contracts for OT Coaches &ndash; transportation. Create Athletic Rosters for home games.
</p><p></p><p><b>Support for campus and college operations.
</b></p><p>Recognition of broad and varied professional responsibilities, which include but are not limited to support for campus and college operations, such as front desk coverage, registration events, Spartan Welcome Days, Commencement; this is not an exhaustive list. Support the operation of the college and campus Student Services operational area(s) beyond the student affairs office. Serve on campus, college, and community committees as assigned, approved and appropriate that seek to enhance the student experience. Other related duties as assigned by the AVP.
</p><p><b>Perform other clerical duties.
</b></p><p>On occasion, this position will assist the Fergus Falls Leadership with clerical assistance. Collect data, assemble information, prepare, and edit reports. Proofread materials, memos, and correspondence for syntax, spelling, grammatical, and mathematical accuracy before release and distribution. Assist AVP in the preparation and distribution of formal and confidential documents. Maintain files, reports, records, and other materials in useful order.
</p><p></p><p><b>What We&rsquo;re Looking For
</b></p><p><i>Minimum Qualifications
</i></p><ul><li>Customer service practices and principles are sufficient to identify each customer&rsquo;s needs and meet quality standards for services that result in customer satisfaction.
</li><li>Knowledge of word processing sufficient to use software to create, format, edit, print, and save a variety of documents. Ability to use spreadsheet applications, such as Microsoft Excel to enter, compile, store, and retrieve data. Knowledge of databases sufficient to use non-standard or advanced software features as research tools and generate a variety of reports.
</li><li>Knowledge of standard computer software programs for word processing, spreadsheets, and databases, sufficient to create, modify, and protect files.
</li><li>Basic accounting principles, practices, and protocols as applied to disbursements, purchasing, and receipt techniques.
</li><li>Knowledge of the development and implementation of administrative and programming policies and procedures for smooth and efficient division operations.
</li><li>Knowledge to fluently communicate, read, understand, and respond to a variety of communications with internal and external stakeholders.
</li><li>Possession of: Active, valid, and applicable Class D (basic) driver&rsquo;s license and ability to maintain an active, valid, and applicable Class D (basic) driver&rsquo;s license.
</li></ul><p></p><p><i>Preferred Qualifications
</i></p><ul><li>Associate degree in administrative support or a minimum of five years&rsquo; experience in the administrative support field.
</li><li>Strong organizational and planning skills.
</li><li>Ability to establish and maintain productive and professional working relationships with both internal and external stakeholders.
</li><li>As this position has access to confidential records, including but not limited to student and employee data, a high level of confidentiality must be maintained.
</li><li>Knowledge of the mission, vision, and values of M State.
</li></ul><p></p><p><b>Work Shift (Hours / Days of work)
</b></p><ul><li>40 hours per week, Monday-Friday, 8 a.m. &ndash; 4:30 p.m.
</li></ul><p></p><p><b>Application Procedure
</b></p><p>To apply, submit a letter of interest, resume, three professional references, and any applicable transcripts by 12:01 a.m. on August 18th, 2026 at https://minnstate.wd115.myworkdayjobs.com/Minnesota_State_Careers/job/Fergus-Falls/Office-Admin-Specialist-Sr_JR0000005411 . Internal applicants need to apply through the Jobs Hub in Workday.
</p><p></p><p><b>NOTICE: </b>The college regrets that it is unable to offer H-1B sponsorship. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins.
</p><p></p><p><b>Salary
</b></p><p>This is the correct salary range for this position, disregard the full range listed by this website: $22.62-$30.62 per hour or $47,231-$63,935 annually.
</p><p></p><p><b>Questions About the Position? </b>Contact Megan Zacher, M State&rsquo;s Staff Recruiter, at Megan.Zacher@minnesota.edu
</p><p></p><p><b>About
</b></p><p>M State is a regional student-focused institution that is poised for a strong future. It is the sixth-largest outstate college in the Minnesota State system and the largest two-year college in Greater Minnesota, serving more than 10,500 students in credit and non-credit courses each year. M State offers big-college resources and a small-college feel on our four welcoming campuses and in our many online courses and programs. Our faculty and staff are dedicated to the values of integrity, inclusion and innovation, and that dedication is reflected in our programs and in the support we offer to our students.
</p><p></p><p>Minnesota State is an <b>equal opportunity employer/educator committed to the principles of diversity </b>. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. All applicants must be able to lawfully accept employment in the United States.
</p><p></p><p>Inquiries about Title IX can be directed to the college&rsquo;s Title IX Coordinator and/or to the U.S. Department of Education, Office of Civil Rights. The Title IX office is located on Moorhead&rsquo;s campus, but it travels and serves all 4 campuses.
</p><p></p><p>Elise Sturdivant
</p><p>Vice President of Student Affairs / Title IX Coordinator
<br>
Office D120g
</p><p>1900 28th Ave S
<br>
Moorhead, MN 56560
<br>
(218) 299.6853 | elise.sturdivant@minnesota.edu | titleix@minnesota.edu
</p><p></p><p>If you need accommodations to take part in the application process, please contact Human Resources at (218) 736-1512. For more information regarding M State, refer to our website at: www.minnesota.edu . Minnesota State Community and Technical College, a member of the Minnesota State system, is an affirmative action, equal opportunity educator and employer.
</p><p></p><p>NOTICE: In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State&rsquo;s vehicle use criteria and consent to a motor vehicle records check.
</p><p>This vacancy notice may be removed at any time for any reason.<br>
</p><br>
<p><b>Benefits Information:
</b></p><p>At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.<br>
</p><p></p><p>To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. <i>Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.
</i></p><p></p><p><b>Desired Start Date:
</b></p>09-21-2026
<p></p><p><b>Position End Date:
</b></p><p></p><p><b>Open Date:
</b></p>07-24-2026
<p></p><p><b>Close Date:
</b></p><p></p><p><b>Posting Contact Name:
</b></p>Megan Ann Zacher
<p></p><p><b>Posting Contact Email:
</b></p>megan.zacher@minnesota.edu</div>

Office & Administration Specialist Senior - Administrative Assistant to the Vice President of Recruitment and Retention

<div><p><b><i>About Emirates Global Aluminium</i></b><i>
</i></p><p>Emirates Global Aluminium is the world&rsquo;s biggest &lsquo;premium aluminium&rsquo; producer and the largest industrial company in the United Arab Emirates outside the oil and gas industry. EGA is an integrated aluminium producer, with operations on four continents from bauxite mining to the production of cast primary aluminium and recycling. EGA employs over 7,000 of these people including more than 1,200 UAE Nationals. EGA operates aluminium smelters in Jebel Ali and Al Taweelah in the United Arab Emirates, an alumina refinery in Al Taweelah, a bauxite mine and associated export facilities in the Republic of Guinea, a speciality foundry in high strength recycled aluminium in Germany, and a recycling plant in the United States.</p><br>
<p></p><p>In this role, you will manage day-to-day operations of the EGA Europe B.V. office and entity, ensuring efficient administration, governance, and functioning of the office while providing support to senior leadership. Act as the primary coordination point for office operations, executive office management, stakeholder engagement, governance activities, and administrative services, enabling leadership and staff to focus on strategic priorities. Support EGA Europe B.V. CEO in ensuring compliance, operational efficiency, and a professional working environment</p><br>
<p></p><p><b>Key Accountabilities:</b></p>
<p><b>Office Operations &amp; Administration</b></p>
<ul><li>Oversee the smooth operation of the EGA Europe B.V. office, ensuring all facilities, services, and administrative functions are effectively managed.</li>
<li>Manage office supplies, equipment, maintenance contracts, service providers, and office-related procurement activities.</li>
<li>Manage relationships with landlord, vendors, and service providers to ensure effective office operations and timely delivery of services.</li>
<li>Ensure timely processing of office-related expenses, invoices, rent payments, and service contracts.</li>
<li>Support new employee onboarding and workplace readiness activities in coordination with relevant corporate functions</li>
</ul><p><b>Governance, Reporting &amp; Action Tracking</b></p>
<ul><li>Coordinate the preparation, consolidation, and distribution of management, board, shareholder, and corporate governance materials.</li>
<li>Maintain and distribute records of decisions, meeting outcomes, resolutions, and action items arising from governance and management forums.</li>
<li>Monitor action item progress and ensure timely follow-up with accountable stakeholders.</li>
<li>Escalate overdue actions, risks, and governance issues to senior management as appropriate.</li>
<li>Ensure all documentation, approvals, and records comply with Delegation of Authority (DOA), governance requirements, and internal controls.</li>
</ul><p><b>Continuous Improvement &amp; Cost Management</b></p>
<ul><li>Identify opportunities to improve administrative workflows, office processes, and service delivery.</li>
<li>Recommend and implement efficiency improvements, digital tools, and administrative best practices.</li>
<li>Monitor administrative budgets and expenditures and identify cost optimisation opportunities.</li>
<li>Support annual planning, budgeting, and forecasting activities related to office operations.</li>
</ul><p><b>Meetings &amp; Stakeholder Coordination</b></p>
<ul><li>Coordinate internal and external meetings, workshops, leadership visits, customer engagements, and corporate events for the EGA Europe B.V. CEO.</li>
<li>Organize meeting logistics, venues, catering, materials, technology requirements, and attendance management.</li>
<li>Facilitate communication and coordination among stakeholders across EGA entities, external partners, vendors, and service providers.</li>
</ul><p><b>Correspondence &amp; Information Management</b></p>
<ul><li>Draft, review, proofread, and format professional correspondence, reports, presentations, meeting minutes, and official documentation for EGA Europe B.V. CEO.</li>
<li>Support the preparation and review of contracts, forms, applications, and other administrative documentation for EGA Europe B.V. CEO.</li>
<li>Maintain accurate office records, databases, logs, personnel files, and information repositories.</li>
<li>Maintain document control systems, records management processes, and confidential filing structures.</li>
<li>Ensure accurate retention, storage, retrieval, and archival of corporate documents in accordance with company policies and legal requirements.</li>
</ul><p><b>Executive Support &amp; Calendar Management</b></p>
<ul><li>Manage complex executive calendars, appointments, meetings, international travel arrangements, visas, accommodation, and expense administration for EGA Europe B.V. CEO.</li>
<li>Coordinate domestic and international business travel, including logistics, itineraries, approvals, and reimbursement processes for EGA Europe B.V. CEO.</li>
<li>Prioritize and coordinate competing demands on executive time and proactively resolve scheduling conflicts for EGA Europe B.V. CEO.</li>
<li>Act as a key point of contact between executives and internal/external stakeholders, ensuring effective communication and follow-up.</li>
</ul><p><b>Safety, Quality &amp; Environment</b></p>
<ul><li>Ensure compliance with all applicable safety, quality, environmental, governance and information management requirements.</li>
<li>Promote a strong safety culture and actively support HSE initiatives within the office and project environment.</li>
<li>Coordinate with relevant departments to ensure facility maintenance, office repairs and workplace activities are conducted safely and in accordance with company standards.</li>
</ul><p><b>Business Support</b></p>
<p>Support business continuity and administrative risk management activities within the office.</p>
<p><b>Related Assignments</b></p>
<p>Performs other related duties or assignments as directed</p>
<p><b>Authority and Decision Making</b></p>
<ul><li>Works independently within clearly defined policies and objectives</li>
<li>Keeps manager (MD, EGA Europe B.V.) and CFO, EGA Europe B.V. updated and recommends improvements as required</li>
<li>Establishes work plan, determines the priorities in consultation with manager and works out the data / processes needed to achieve objectives</li>
</ul><p><b>Qualifications and Skills</b></p>
<ul><li>Diploma or Bachelor's degree in Business Administration, Office Management, Management, Administration, Human Resources, or a related discipline</li>
<li>Proficient in Microsoft Office applications, including Excel, Word and PowerPoint</li>
<li>Strong communication, interpersonal and stakeholder management skills</li>
<li>Quick learner with strong attention to detail and adaptability</li>
<li>Ability to work effectively under pressure and meet tight deadlines</li>
<li>Strong organisational and multitasking skills</li>
<li>Comfortable working with data and digital business applications</li>
<li>Fluent in Dutch and English</li>
</ul><p><b>Minimum Experience</b></p>
<ul><li>4+ years of administrative support and office management experience with a similar multinational / reputable organization and in a culturally diversified environment</li></ul></div><p></p>

Office Administrator - Netherlands

Smart Volt Technical Works LLC

<p><b>Office Admin Engineer</b></p><p><b>Company:</b> Smart Volt Electrical Contracting LLC<br/><b>Location:</b> Dubai, UAE<br/><b>Job Type:</b> Full-time</p><p><b>About the Role</b></p><p>Smart Volt Electrical Contracting LLC is seeking a proactive and organized <b>Office Admin Engineer</b> to join our growing team. This role is ideal for candidates with engineering knowledge and strong administrative skills who can support project teams by managing documentation, coordinating with stakeholders, and ensuring efficient office and project administration.</p><p><b>Key Responsibilities</b></p><ul><li>Prepare and maintain project documentation, reports, and records.</li><li>Coordinate with clients, consultants, subcontractors, and suppliers.</li><li>Track project approvals, permits, and document submissions.</li><li>Assist with procurement activities, material requests, and purchase orders.</li><li>Maintain project drawings, correspondence, and document control systems.</li><li>Support project teams with scheduling and day-to-day administrative tasks.</li><li>Prepare invoices, progress reports, and project status updates.</li><li>Ensure compliance with company procedures and document control standards.</li></ul><p><b>Requirements</b></p><ul><li>Diploma or bachelor&rsquo;s degree in electrical, Civil, Mechanical Engineering, or a related field.</li><li>1&ndash;3 years of experience in engineering administration or project coordination.</li><li>Proficiency in Microsoft Office (Excel, Word, and Outlook).</li><li>Knowledge of AutoCAD and document control practices is an advantage.</li><li>Strong communication, organizational, and time management skills.</li><li>Experience in the UAE construction, MEP, or solar EPC industry is preferred.</li></ul><p>&middot; Preference will be given to candidates who are currently on a UAE Dependent Visa.</p><p><b>What We Offer</b></p><ul><li>Opportunity to work on exciting electrical, MEP, and construction projects.</li><li>Professional and collaborative work environment.</li><li>Career growth and learning opportunities.</li><li>Competitive salary based on qualifications and experience.</li><li>Salary range from 2000.00 to 3500.00AED</li></ul><p>If you are detail-oriented, organized, and eager to build your career with a dynamic electrical contracting company, we encourage you to apply.</p><p><b>Smart Volt Electrical Contracting LLC is an equal opportunity employer. Only shortlisted candidates will be contacted.</b></p><p>Pay: AED2,000.00 - AED3,500.00 per month</p><p>Work Location: In person</p>

Office Admin Engineer

Waterford School District

<div></div><div><ul><div><div>JobID: 17505</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Central Office Administration/Manager/Supervisor<br>
</div><div><b>
Date Posted:</b><br>
 7/28/2026<br>
</div><div><b>
Location:</b><br>
 Waterford School District<br>
</div><div><b>
District:</b><br>
 Waterford School District</div><div><br>
Please see attached posting for details!</div></div></ul></div><p></p>

Supervisor of Transportation

Gulf Aquaculture

<p><b>Position Summary:</b></p><p><b>Gulf Aquaculture</b> is seeking a detail-oriented and proactive <b>Administrative Coordinator</b> to ensure smooth office operations by managing daily workflows, coordinating internal communications, and overseeing schedules. In this role, you will act as the organizational backbone&mdash;often supporting HR, managing vendor invoices, and streamlining cross-departmental operations.</p><p><b>Key Responsibilities</b></p><ul><li><b>Office Management:</b> Oversee daily administrative operations, maintain physical/digital files, and manage office supply inventories.</li><li><b>Communication &amp; Scheduling:</b> Act as the primary point of contact for employees, vendors, and clients. Manage executive calendars, schedule in-house meetings, and arrange travel logistics.</li><li><b>Financial Support:</b> Track office expenses, process vendor invoices, and assist management with budget development.</li><li><b>Process Improvement:</b> Evaluate current administrative workflows and implement strategies to increase efficiency and reduce operational costs.</li></ul><p><b>Essential Qualifications</b></p><ul><li><b>Education: </b>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field. Master's degree or SHRM/CIPD certification is highly preferred.</li><li><b>Experience: </b>Minimum 3 years of proven experience in an administrative or office support role.</li><li><b>Soft Skills: </b>Exceptional multitasking, problem-solving, and communication skills to navigate a fast-paced environment.</li><li><b>Problem-Solving:</b> The ability to handle unexpected workplace challenges, prioritize high workloads, and resolve administrative issues proactively.</li><li><b>Communication:</b> Clear written and verbal communication skills to bridge gaps between internal departments, management, and external clients.</li><li><b>Attention to Detail:</b> Meticulous approach to data entry, filing, archiving, and processing correspondence or invoices.</li><li><b>Interpersonal &amp; Customer Service Skills:</b> A welcoming demeanor and diplomacy when interacting with diverse colleagues, stakeholders, vendors, and visitors</li><li><b>Software:</b> Proficiency in the Microsoft Office Suite (Word, Excel, Outlook), digital collaboration tools, and basic database management</li><li><b>Languages:</b> Fluent in English (written and spoken); Arabic or other languages are a plus.</li></ul><p><b>What We Offer</b></p><ul><li>Competitive tax-free salary package.</li><li>UAE residence visa and comprehensive medical insurance.</li><li>Annual flight ticket home, career growth.</li></ul><p>Pay: AED4,000.00 - AED4,500.00 per month</p><p>Work Location: In person</p>

Office Administrator

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div><br>
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><p><br>
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</p>
Job Description:
<div><b>
Job summary:</b>
</div><div>We are looking for a reliable and proactive Office Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.</div><p></p><p><b><br>
Daily Responsibilities of the Office Administrator include but not limited to the following:</b></p><ul><li>
Active member of the Fire Marshall team.</li><li>
Active member of the First Aider team.</li><li>
Assists in office refurbishments, office relocations and seating re-arrangements.</li><li>
Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers.</li><li>
Maintaining all office-related folders, trackers &amp; inventories.</li><li>
Assist in handling office maintenance issues (AC related issues, equipment for repair&hellip;).</li><li>
Responsible for ordering, distributing, and arranging the office stationery.</li><li>
Responsible for ordering food for the clients, daily water supply, weekly pantry supplies &amp; cleaning materials and supplies.</li><li>
Track and schedule AMCs of office-related suppliers (Pest Control, AC, Water filter, Air freshener&hellip;).</li><li>
Source suppliers for office requirements (table, chairs, equipment&hellip;).</li><li>
Monitor the maintenance of the AED machines (battery, adult &amp; pediatric pads).</li><li>
Assist in replenishing First Aid kit supplies.</li><li>
Assist in document destruction.</li><li>
Prepare building work permits for contractors and suppliers.</li><li>
Assist with incident report documentation.</li><li>
Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.</li><li>
Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant &amp; Doormen.</li><li>
Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.</li><li>
Reporting concerns/issues related to the common areas such as toilets, corridor, staircase &amp; parking</li></ul>
Desired Skill &amp; Expertise:
<div><b>
Qualifications:</b></div><ul><li>
Bachelor's degree in business administration or a related field
</li><li>Proven experience as an office administrator, office assistant, or similar role
</li><li>Knowledge of office management systems and procedures</li><li>
Strong organizational and time management skills
</li><li>Excellent communication and interpersonal skills
</li><li>Ability to multitask and prioritize tasks effectively</li><li>
Proactive and independent</li><li>
Proficiency in Microsoft Office Suite and other office software
</li><li>Fluent in English</li><li>
UAE National with Family Book.</li></ul></div>

Administrator - Office Management (UAE National)

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