office administration

Zanoobia Aluminum and Glass works llc

<p>We are a growing company based in <b>New Industrial Area, Umm Al Quwain</b>, and we are looking for a reliable, proactive, and detail-oriented Admin &amp; Accounts Assistant to support our daily operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage general administrative tasks and office coordination</li><li>Assist with basic accounting tasks and maintain accurate records</li><li>Handle employee files and HR-related documentation</li><li>Follow up on purchasing, suppliers, and orders</li><li>Track tasks and ensure timely completion of assignments</li></ul><p><b>Requirements:</b></p><ul><li>Fluent in English (spoken and written)</li><li>Strong personality with the ability to take responsibility and work independently</li><li>Energetic, organized, and highly committed to tasks</li><li>Willingness to learn, grow, and take on new challenges</li><li>Strong follow-up and communication skills</li><li>Must be comfortable working in <b>New Industrial Area, Umm Al Quwain</b></li></ul><p><b>Preferred:</b></p><ul><li>Previous experience in administration and/or accounting</li><li>Familiarity with basic accounting systems is an advantage</li></ul><p><b>Salary:</b></p><ul><li>To be determined after the interview based on experience</li></ul><p>Only shortlisted candidates will be contacted.</p><p>نوع الوظيفة: دوام كامل, دائم</p><p>الراتب المدفوع: AED٢٬٠٠٠٫٠٠&nbsp;لكل شهر</p><p>موقع العمل: بشكل شخصي</p>

Office Administration

City of Chesapeake

<div><div><div><div><div>Position Information
</div><p></p><div><div><div><div><b>Working Title of Vacant Position</b></div> <div>Office Specialist - Administration (Full-Time)</div>
</div><br>
<div><div><b>Job Type</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Posting Type </b></div><div>City Employees Only</div>
</div><br>
<div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
<div><div><b>Department</b></div> <div>PARKS, REC, &amp; TOURISM</div>
</div><br>
<div><div><b>Division</b></div> <div>PR&amp;T ADMIN</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>2026116</div>
</div><br>
<div><div><b>Number of hours worked per week </b></div><div>40</div>
</div><br>
<div><div><b>Work Schedule</b></div>
<div><b>Generally: Sunday &ndash; Thursday; 8 am &ndash; 5 pm</b><br>
<br>
<i>Schedule will include routine weekends, holidays and occasional evenings, based on operational requirements.</i>
</div>
</div><br>
<div><div><b>Work Site Location </b></div><div>Chesapeake, V - 1224 Progressive Drive</div>
</div><br>
<div><div><b>Position Driving Requirement</b></div> <div>O - Occasional</div>
</div><br>
<div><div><b>Pay Grade</b></div> <div>GE03</div>
</div><br>
<div><div><b>Pay Basis</b></div> <div>Semi-Monthly</div>
</div><br>
<div><div><b>Advertised Salary</b></div>
<div><b>$36,734 &ndash; 54,641.75/ annually</b><br>
<i>May be more depending on qualifications and experience</i>
</div>
</div><br>
<div><div><b>Job Description</b></div>
<div><div><b>Parks, Recreation and Tourism is seeking a dynamic individual that has a passion for serving the public to provide extraordinary customer service and perform duties related to the front office and Visitor Center of the Parks, Recreation and Tourism Department.
</b><br>
<br>
<b>Primary Responsibilities:</b>
</div><ul><li>Answer phones, greet visitors, and provide information about departmental services, programs, and facilities.</li>
<li>Register participants and process transactions for programs, facility rentals, merchandise sales, passes, permits, and reservations using point-of-sale and recreation management software.</li>
<li>Assist at department-wide special events, including handling registrations and supporting the department marketing table.</li>
<li>Provide coverage at other facility locations as needed for reception and phone support.</li></ul><p></p><div><br>
</div><div><b>
Customer Service:</b></div><ul>
<li>Deliver excellent customer service in alignment with the City&rsquo;s Customer Service Initiative and Visitor Center standards.</li>
<li>Communicate professionally and tactfully with the public, employees, and volunteers in person, by phone, or email.</li>
<li>Provide information about departmental programs, city services, travel, tourism, and local attractions.</li></ul><div><br>
</div><div><b>
Marketing and Communications:</b></div><ul>
<li>Proofread, edit, and create content for documents, flyers, calendars, and social media.</li>
<li>Schedule and publish social media content, adhering to City branding guidelines and standards.</li>
<li>Navigate departmental and City websites for informational purposes.</li>
<li>Work with graphic design and image editing software to create marketing materials and flyers.</li></ul><div><br>
</div><div><b>
Administrative Support:</b></div><ul>
<li>Provide administrative support for departmental divisions, including attending meetings, taking minutes, and completing other related tasks.</li>
<li>Make appointments, schedule meetings, and maintain associated calendars.</li>
<li>Assist with inventory management, distribution, and restocking of marketing materials such as brochures, forms, guides, and advertisements.</li>
<li>Assemble welcome bags and fulfill visitors&rsquo; guide requests.</li>
<li>Maintain, order, and distribute office supplies, and assist with mail distribution.</li></ul><div><br>
</div><div><b>
Financial Transactions:</b></div><ul>
<li>Process monetary transactions including fund collection, credit card processing, check handling, and daily closeout procedures.</li>
<li>Ensure compliance with accounting procedures and reconcile deposits.</li>
<li>Assist with special projects and other duties as assigned.</li></ul><div><br>
</div><div>
The City of Chesapeake offers an exceptional range of benefits.</div></div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><b>VOCATIONAL</b><b>/</b><b>EDUCATIONAL</b><b> </b><b>REQUIREMENT</b><b>:
</b><br>
Requires a high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field.<br>
<br>
<b>EXPERIENCE</b><b> </b><b>REQUIREMENT</b>:
<br>
In addition to satisfying the vocational/education standards, this position requires a minimum of one year of full-time equivalent experience in administrative support.
<br>
<br>
<b>SPECIAL</b><b> </b><b>CERTIFICATIONS</b><b> </b><b>AND</b><b> </b><b>LICENSES</b><b>:</b><br>
Depending on departmental operational requirements, may require valid driver&rsquo;s license and driving record in compliance with the<b> </b><b>City Driving Standards</b>.
<br>
<br>
<b>SPECIAL</b><b> </b><b>REQUIREMENTS</b><b>:</b><br>
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div>Excellent customer service skills and should possess the initiative to always seek ways to improve work methods and processes.<br>
<br>
Excellent written and proofreading skills.<br>
<br>
Familiarity with standard office procedures, practices and office equipment. Knowledge of various business correspondence and ability to compose such as letters and memos.<br>
<br>
Ability to maintain flexibility with assignments and prioritize tasks.<br>
<br>
Proficiency with Microsoft Office including Microsoft Outlook or similar e-mail software.<br>
<br>
Experience with registration management, point of sale, graphic design software and systems.<br>
<br>
Experience in creating marketing materials.<br>
<br>
Team-oriented with ability to successfully interact with all employees and realize the importance of all facets of the department.<br>
<br>
Must be dependable and possess the ability to work independently with good problem-solving skills.<br>
<br>
Some accounting background and cash-handling experience.<br>
<br>
Interest in dealing with the public and working with people.<br>
<br>
Knowledge of Chesapeake shopping, dining, events, and attractions as well as working knowledge of regional events and attractions or desire to learn.<br>
<br>
Will work at least 2 department special events outside of normal scheduled duties and/or work hours.</div>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Job Open Date</b></div> <div>03/11/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div> <div>03/18/2026</div>
</div><br>
<div><div><b>Open Continuous</b></div> <div>No</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><div><b>Drug Screening: </b><b>MARIJUANA</b></div><div>
In accordance with City policy, this position is deemed safety-sensitive. As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing. This drug test includes testing for marijuana. Possession of a medical marijuana card will not excuse an applicant from the testing process; however, a test will not be considered positive for marijuana if a valid medical marijuana certification is presented <b>unless </b>the position requires a commercial driver&rsquo;s license (CDL) or is a sworn law-enforcement officer/deputy.</div><div>
<br>
The City of Chesapeake offers an exceptional range of benefits.<br>
<br>
This position will be required to work most weekends, days, some evenings and holidays; and may be called upon to work special events at other city facilities outside of the routine schedule.<br>
<br>
Employees may be expected to work hours in excess of and/or outside of their normally scheduled hours in response to short-term department needs and/or City wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.<br>
</div></div></div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>ADA Checklist</b></h2>
<div><div><div>Overall Physical Strength Demands
</div><p></p><div><div><div><div><b>Overall Physical Strength Demands</b></div> <div>L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.</div>
</div><br>
</div></div></div><div><div>Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
</p></div><div><div><div><div><b>Standing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Sitting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Walking</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting Amount</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Carrying</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Carrying Weight</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Pushing/Pulling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Pushing/Pulling Weight</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Reaching</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Handling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Fine Dexterity</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Kneeling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crouching</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crawling</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Bending</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Twisting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Climbing</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Balancing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Vision</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Hearing</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Talking</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Foot Controls</b></div> <div>N = Never
</div></div><br>
<div><div><b>Machines, Tools, Equipment and Work Aids Used</b></div>
<div>Standard office equipment, phone, computer, fax, copier, tables, chairs, cleaning supplies and equipment, vehicle, various recreational supplies and equipment.</div>
</div><br>
<div><div><b>Protective Equipment Required</b></div>
<div>All PPE Required for equipment in use.</div>
</div><br>
</div></div></div><div><div>Health and Safety
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Mechanical Hazards</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Chemical Hazards</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Electrical Hazards </b></div><div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Fire Hazards</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Explosives</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Communicable Diseases</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Physical Danger or Abuse</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Other</b></div>
</div><br>
<div></div><div><div><b>If Other, Description</b></div>
</div><br>
</div></div></div><div></div><div><div>Environmental Factors
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Dirt and Dust</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Extreme Temperatures</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Noise and Vibration</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Fumes and Odors</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Wetness/Humidity</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Darkness or Poor Lighting</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Primary Work Location</b></div> <div>Office Environment</div>
</div><br>
</div></div></div><div><div>Non-Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.</p>
</div><div><div><div><div><b>Time Pressures</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Emergency Situations</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Frequent Change of Tasks</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Irregular Work Schedule/Overtime</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Performing Multiple Tasks Simultaneously</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Working Closely with Others as Part of a Team</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Tedious or Exacting Work</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Noisy/Distracting Environment</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Other</b></div>
</div><br>
<div></div><div><div><b>If Other, Description</b></div>
</div><br>
<div></div><div><div><b>Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)</b></div>
<div>Incumbent must be able to work independently</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Professional References</b></h2>
<div><div><div>Professional References
<p>Please provide contact information for professional references.</p>
</div><div><div><div><div><b>Minimum Requests</b></div> <div>0</div>
</div><br>
<div><div><b>Maximum Requests</b></div> <div>4</div></div></div></div></div></div></div></div><p></p>

Office Specialist - Administration (Full-Time)

BASIS FINANCIAL SERVICES, INC.

<p><b>Key Responsibilities</b></p><p><b>Accounts Support &amp; Receivables</b></p><ul><li>Prepare, issue, and dispatch customer invoices.</li><li>Follow up on outstanding receivables and maintain invoicing trackers.</li><li>Coordinate with finance or external accountants as needed.</li></ul><p><b>Administration &amp; Office Management</b></p><ul><li>Oversee daily office administration.</li><li>Manage office supplies.</li><li>Maintain organized company records, contracts, and statutory documentation.</li><li>Coordinate administrative requirements with management.</li></ul><p><b>HR Administration</b></p><ul><li>Maintain employee files and HR documentation.</li><li>Provide payroll inputs to management or external consultants.</li><li>Handle employee visa applications, renewals, and cancellations via relevant portals.</li></ul><p><b>Company Renewals, &amp; Portal Management</b></p><ul><li>Manage company renewals and compliance submissions (trade license, establishment, and statutory requirements).</li><li>Liaise with free zone authorities and service providers.</li><li>Ensure timely compliance with regulatory deadlines (excluding MOHRE and GDRFA).</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li><li>3&ndash;5 years of UAE experience in an Admin / Office Executive role.</li><li>Experience with company portals, visa processing, and renewals preferred.</li><li>Basic knowledge of invoicing, receivables.</li><li>DMCC and free zone administration experience is an advantage.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Ability to work independently with strong organizational and follow-up skills.</li><li>Understanding of UAE administrative and compliance processes.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Clear English communication skills (Arabic is a plus).</li><li>Detail-oriented with a strong deadline focus.</li></ul><p>The job is located in <b>Dubai, UAE</b>, and we are looking for someone who is either currently living in Dubai or willing to relocate there.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Office Administrator

Three Sixty Holding Limited

<p><b>Job Purpose</b></p><p>The Office Coordinator will be responsible for ensuring the smooth day-to-day operations of the office. This role involves coordinating administrative activities, managing communication, supporting staff requirements, and ensuring a productive and professional work environment.</p><p><b>Key Responsibilities</b></p><ul><li>Serve as the first point of contact for internal and external communications.</li><li>Coordinate office activities and operations to ensure efficiency and compliance with company policies.</li><li>Manage correspondence (emails, phone calls, courier services, etc.).</li><li>Maintain office supplies inventory, place orders, and track usage.</li><li>Support HR and administrative processes including onboarding, attendance, and record-keeping.</li><li>Organize and schedule meetings, appointments, and travel arrangements.</li><li>Assist with event planning, workshops, and company meetings.</li><li>Liaise with vendors, service providers, and facility management teams.</li><li>Maintain and update office records, databases, and filing systems (both electronic and physical).</li><li>Support management and other departments with administrative tasks as required.</li><li>It is beginner level role but will get to learn and develop professionally.</li></ul><p><b>Qualifications and Skills</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>2&ndash;4 years of experience in administration, office coordination, or a similar role in own country.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and as part of a team.</li><li>Strong problem-solving and interpersonal skills.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Language:</p><ul><li>fluent English (Required)</li></ul><p>Work Location: In person</p>

Office Admin

Crescent Steel & Allied Products

<div><div><div><p>Crescent Steel and Allied Products Limited is a multi business organization spread over four campuses with over 500 employees. We are currently inviting applications from dynamic individuals whose values align with ours for the position of Officer Administration.
<br>
<br>
This position is responsible for assisting the Manager Administration in all administrative tasks. Standard (not exhaustive) requirements of the position are listed below:
</p></div></div><div><div><div><div><div><div><p>Job Title</p>
</div><div><p>Officer Administration</p>
</div></div></div><div><div><div><p>Location</p>
</div><div><p>Head Office, Karachi</p>
</div></div></div><div><div><div><p>Age</p>
</div><div><p>Maximum 28 years</p>
</div></div></div><div><div><div><p>Education / Qualification</p>
</div><div><p>Bachelors (BA / B.Com / BBA)</p>
</div></div></div><div><div><div><p>Salary Range (PKR)</p>
</div><div><p>Market Compatible</p>
</div></div></div><div><div><div><p>Experience</p>
</div><div><p>Minimum 2 years</p>
</div></div></div><div><div><div><p>Last Date of Application</p>
</div><div><p>June 01, 2026</p>
</div></div></div><div><div><div><p>Job Description</p>
</div><p></p><div><div><ul><li>Oversee the processing and implementation of office service contracts, ensuring high standards of facility maintenance and timely service delivery.</li></ul>
<ul><li>Check and verify the accuracy and correctness of the amount and other details of utility bills/invoices received from service providers.</li></ul>
<ul><li>Collect and scrutinize all medical reimbursement bills and compile and forward them to the Payroll department.</li></ul>
<ul><li>Ensure timely EOBI payments and maintain accurate, up-to-date records in compliance with regulatory requirements.</li></ul>
<ul><li>Provide logistical and administrative support to user departments for outdoor tasks and meeting arrangements.</li></ul>
<ul><li>Ensure consistent and high-quality housekeeping across all office areas.</li></ul>
<ul><li>Prepare and monitor monthly administrative expenses and preventive maintenance plans to ensure cost efficiency and operational continuity.</li></ul>
<ul><li>Ensure compliance with HSE objectives and execute actions in line with plans and calendar.</li></ul>
<ul><li>Assist in the preparation of attendance report on monthly basis and forward to the Payroll department.</li></ul>
<ul><li>Assist in preparation of departmental daily and monthly reporting.</li></ul>
<ul><li>Assist in preparation of CAPEX and OPEX budgets.</li></ul>
<ul><li>Assist in the preparation of purchase requisitions.</li></ul>
<ul><li>Arrange travel and accommodation for employees on official trips.</li></ul>
<ul><li>Fleet management including the timely registration and insurance of company vehicles, and maintain comprehensive records of repairs, maintenance, and fuel consumption.</li></ul>
<ul><li>Ensure registration of all eligible employees with designated health and life insurance providers, and maintain accurate documentation.</li></ul>
<ul><li>Ensure effective record management in accordance with the company&rsquo;s Record Management Policy.</li></ul>
<ul><li>Manage office supplies inventory, ensuring timely procurement and proper stock levels.</li></ul>
<ul><li>Manage the security of physical records and assets, maintaining a reliable asset inventory.</li></ul>
<ul><li>Petty cash expense management.</li></ul>
<ul><li>Ensure policy and process adherence as per the Administration Systems Manual and participate in internal audits.</li></ul>
<ul><li>Conduct regular office rounds to ensure smooth operations, address employee concerns, and maintain a productive work environment.</li></ul>
<ul><li>Provide on-ground coordination for assigned projects, ensuring smooth progress and reporting.</li></ul>
<ul><li>Remain accessible during emergencies and provide operational or technical support to team members as and when required.</li></ul>
<ul><li>Assist in managing administrative services such as reception, photocopying, parking, mailroom, meeting rooms, fleet vehicles, and canteen/messing.</li></ul>
<ul><li>Respond to employee queries and service-related requests, ensuring professional and timely resolution.</li></ul>
<ul><li>Maintain strong working relationships with service providers, vendors, and internal stakeholders to support smooth daily operations.</li></ul>
<ul><li>Supervise support staff and monitor work processes.</li></ul>
</div>
</div></div></div><p></p><div><div><div><p>Skills Required</p>
</div><p></p><div><p><b>Behavioral:</b></p>
<ul>
<li>Interpersonal Skills</li>
<li>Negotiation Skills</li>
<li>Attention to Detail</li>
<li>Responsiveness</li>
<li>Business Acumen</li>
<li>Problem Solving</li>
<li>Persuasion</li>
<li>Multi-Tasking</li>
<li>Analytical Thinking</li>
<li>Courage and Conviction</li>
<li>Ethics (Compliance, Fraud, Abuse, Business)</li>
</ul><p></p>
</div><p></p><div><p><b>Technical:</b></p>
<ul>
<li>Risk Management</li>
<li>Project Management</li>
<li>MS Office</li>
<li>Compliance and Internal Control</li>
<li>Market Knowledge</li>
<li>Process Improvement</li>
<li>Basic Knowledge of Supply Chain and Logistics</li>
<li>Basic Financial Knowledge</li></ul></div></div></div></div></div></div></div><p></p>

Officer Administration

Emirates National Investment

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  We are seeking an Office Administrator to support smooth daily administrative operations and provide administrative assistance to senior leadership and internal teams. This role is essential to maintaining a professional and organised office environment, managing reception duties, maintaining and coordinating documentation, and supporting administrative tasks from other departments.
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  The ideal candidate is organised, proactive, detail-oriented, service-focused, and able to operate effectively in a small but fast-paced office environment.
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    Key Responsibilities:
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   Office and Reception Administration
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   Serve as the first point of contact for visitors and callers, ensuring a warm and professional welcome.
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   Maintain visitor logs and ensure proper access control in line with security protocols.
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   Oversee the office&rsquo;s cleanliness, ambience, and upkeep.
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   Manage procurement of office supplies, pantry stock, stationery, and consumables.
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   Liaise with building management, maintenance providers, and external vendors.
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   Maintain the office asset register and inventory records.
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   Administrative and Secretarial Support
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   Draft, edit, and prepare letters, memos, presentations, and emails.
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   Schedule internal and external meetings, including calendar coordination.
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   Support travel arrangements including flights, hotels, visas, and itinerary planning.
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   Manage meeting room bookings and logistics.
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   Handle inbound and outbound courier coordination.
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   Document and Records Management
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   Maintain well-organised electronic and physical filing systems.
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   Update and track company documents, agreements, licenses, and vendor contracts.
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   Ensure timely renewals of permits, insurance policies, and authorities related registrations.
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   Meetings and Events Support
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   Arrange catering, refreshments, logistics, and meeting materials.
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   Prepare agendas and minutes when required.
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   Manage meeting rooms and venue bookings.
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   General Administrative Support
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   Submit invoices to the Finance department and monitor processing status.
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   Maintain petty cash logs and monthly expense trackers.
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   Collaborate with the Finance and Procurement departments to ensure compliance with internal policies.
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   Follow up on invoices, LPOs, receipts, confirmations, and acknowledgments.
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   Assist with onboarding tasks, such as access cards, IDs, workstation setup, document collection.
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   Support compliance with health and safety standards, including emergency procedures.
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    Experience and Education:
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   2&ndash;5 years of experience in administration or secretarial support roles.
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   Experience in DIFC-based offices is an advantage.
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   Background in corporate or financial services sectors preferred.
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   Bachelor&rsquo;s Degree or Diploma in Business Administration or a related field.
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    Skills:
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   Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
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   Strong organisation and time-management abilities.
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   Excellent interpersonal and communication skills, with a customer-service mindset.
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   High attention to detail, confidentiality, and accuracy.
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    Personal Attributes:
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   Proactive, self-driven, and reliable.
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   Well-presented, professional, and confident.
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   Able to work independently and within a small team.
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   Structured, disciplined, and solutions-focused.
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Office Administrator (Family Office)

Gosen Social Impact & Development Foundation WLL

<p><b>Job Title:</b> Office Coordinator / Administrative Coordinator (Office Administration &amp; Operations)</p><p><b>Job Summary</b></p><p>Join a purpose-driven organization making a real difference in communities across Qatar. Gosen Social Impact &amp; Development Foundation WLL is seeking a highly organized and proactive Office Coordinator to support daily operations and ensure a smooth, efficient workplace.</p><p>This role is ideal for someone who enjoys multitasking, coordinating activities, and contributing to meaningful social impact projects while building a stable and rewarding career in administration.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate daily office operations and administrative activities</li><li>Manage schedules, meetings, and internal communications</li><li>Maintain office supplies, records, and filing systems</li><li>Support project teams with documentation, logistics, and coordination</li><li>Handle incoming calls, emails, and correspondence professionally</li><li>Assist with report preparation, data entry, and record keeping</li><li>Liaise with vendors, service providers, and external partners</li><li>Ensure a well-organized and efficient office environment</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>1&ndash;3 years of experience in office administration, coordination, or administrative support</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English (Arabic is an advantage)</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Attention to detail and problem-solving ability</li><li>Positive, professional, and team-oriented attitude</li></ul><p><b>Work Details</b></p><ul><li>Schedule: Full-time</li><li>Location: On-site in Doha</li></ul><p><b>About the Company</b></p><p>Gosen Social Impact &amp; Development Foundation WLL is a community-focused organization dedicated to delivering sustainable development programs, education initiatives, and social support services. We collaborate with local partners to create long-term positive impact and empower communities.</p><p><b>Why Work With Us</b></p><ul><li>Be part of a mission-driven organization with meaningful impact</li><li>Supportive and collaborative work environment</li><li>Opportunities for professional growth and skill development</li><li>Stable, structured role with clear responsibilities</li></ul><p><b>Apply Now</b></p><p>If you are organized, motivated, and ready to contribute to a growing social impact organization, apply today and join our team in Doha.</p><p>Pay: QAR4,000.00 - QAR6,000.00 per month</p><p>Work Location: In person</p>

Office Coordinator

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