office administration

Zanoobia Aluminum and Glass works llc

<p>We are a growing company based in <b>New Industrial Area, Umm Al Quwain</b>, and we are looking for a reliable, proactive, and detail-oriented Admin &amp; Accounts Assistant to support our daily operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage general administrative tasks and office coordination</li><li>Assist with basic accounting tasks and maintain accurate records</li><li>Handle employee files and HR-related documentation</li><li>Follow up on purchasing, suppliers, and orders</li><li>Track tasks and ensure timely completion of assignments</li></ul><p><b>Requirements:</b></p><ul><li>Fluent in English (spoken and written)</li><li>Strong personality with the ability to take responsibility and work independently</li><li>Energetic, organized, and highly committed to tasks</li><li>Willingness to learn, grow, and take on new challenges</li><li>Strong follow-up and communication skills</li><li>Must be comfortable working in <b>New Industrial Area, Umm Al Quwain</b></li></ul><p><b>Preferred:</b></p><ul><li>Previous experience in administration and/or accounting</li><li>Familiarity with basic accounting systems is an advantage</li></ul><p><b>Salary:</b></p><ul><li>To be determined after the interview based on experience</li></ul><p>Only shortlisted candidates will be contacted.</p><p>نوع الوظيفة: دوام كامل, دائم</p><p>الراتب المدفوع: AED٢٬٠٠٠٫٠٠&nbsp;لكل شهر</p><p>موقع العمل: بشكل شخصي</p>

Office Administration

Niagara Falls Coach Lines

<p><b>Transportation Dispatch &amp; Office Administration Assistant </b></p><p>We are a transportation company who offers transport services throughout the Western New York area. We are looking for an honest, hard-working, dependable and motivated individual, who is respectful to fellow employees and customers.</p><p><b>Primary Duties and Responsibilities </b></p><ul><li>Maintains high compliance to dispatch standard operating procedures.</li><li>Handles customer concerns and requests for information in an expeditious and professional manner.</li><li>Directs and monitors daily transport assignments and coordinates equipment assignments with Maintenance Supervisor.</li><li>Communicates all relevant details of driving assignments to drivers to ensure proper execution.</li><li>Assist drivers with routing directions and directs them to perform special services when required.</li><li>Recommends appropriate disciplinary action, up to and including suspensions and/or discharge.</li><li>Responds to emergency calls, facilitates emergency response network, coordinates mechanical service repair.</li><li>Maintains route documentation and records for the purpose of providing accurate and reliable information to customers.</li></ul><p><b>Other Duties and Responsibilities</b></p><ul><li>General typing/filing of files.</li><li>General data entry - working knowledge of Excel and Word.</li><li>General clerical duties, including but not limited to: answering and routing phone calls, data entry, photocopying, hard copy, electronic filing, etc.</li><li>Assists in special tasks / assignments as needed.</li></ul><p><b>Qualifications</b></p><ul><li>High school diploma, general education degree or equivalent.</li><li>Must have a valid driver&rsquo;s license.</li><li>Reliable transportation.</li><li>Strong organizational skills and attention to detail.</li><li>Must have a positive attitude and strong interpersonal skills.</li><li>Strong desire for continued growth and learning.</li><li>All candidates will be subject to a drug test/background check.</li><li>Minimum 23 years of age.</li><li>Must be eligible to work in the United States.</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary depending on experience.</li><li>Paid vacation, 401K, and health insurance.</li></ul><p><b>SCHEDULE:</b></p><ul><li>Current schedule: 9:00 AM &ndash; 5 PM Monday &ndash; Friday Shift to be decided upon hire. Could be possible split shift.</li><li>Job Type: full-time.</li><li>Rate Range: $18-$20 per hour</li></ul><p>Job Type: Full-time</p><p>Pay: $18.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Transportation Dispatch & Office Administration Assistant

City of Chesapeake

<div><div><div><div><div>Position Information
</div><p></p><div><div><div><div><b>Working Title of Vacant Position</b></div> <div>Office Specialist - Administration (Full-Time)</div>
</div><br>
<div><div><b>Job Type</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Posting Type </b></div><div>City Employees Only</div>
</div><br>
<div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
<div><div><b>Department</b></div> <div>PARKS, REC, &amp; TOURISM</div>
</div><br>
<div><div><b>Division</b></div> <div>PR&amp;T ADMIN</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>2026116</div>
</div><br>
<div><div><b>Number of hours worked per week </b></div><div>40</div>
</div><br>
<div><div><b>Work Schedule</b></div>
<div><b>Generally: Sunday &ndash; Thursday; 8 am &ndash; 5 pm</b><br>
<br>
<i>Schedule will include routine weekends, holidays and occasional evenings, based on operational requirements.</i>
</div>
</div><br>
<div><div><b>Work Site Location </b></div><div>Chesapeake, V - 1224 Progressive Drive</div>
</div><br>
<div><div><b>Position Driving Requirement</b></div> <div>O - Occasional</div>
</div><br>
<div><div><b>Pay Grade</b></div> <div>GE03</div>
</div><br>
<div><div><b>Pay Basis</b></div> <div>Semi-Monthly</div>
</div><br>
<div><div><b>Advertised Salary</b></div>
<div><b>$36,734 &ndash; 54,641.75/ annually</b><br>
<i>May be more depending on qualifications and experience</i>
</div>
</div><br>
<div><div><b>Job Description</b></div>
<div><div><b>Parks, Recreation and Tourism is seeking a dynamic individual that has a passion for serving the public to provide extraordinary customer service and perform duties related to the front office and Visitor Center of the Parks, Recreation and Tourism Department.
</b><br>
<br>
<b>Primary Responsibilities:</b>
</div><ul><li>Answer phones, greet visitors, and provide information about departmental services, programs, and facilities.</li>
<li>Register participants and process transactions for programs, facility rentals, merchandise sales, passes, permits, and reservations using point-of-sale and recreation management software.</li>
<li>Assist at department-wide special events, including handling registrations and supporting the department marketing table.</li>
<li>Provide coverage at other facility locations as needed for reception and phone support.</li></ul><p></p><div><br>
</div><div><b>
Customer Service:</b></div><ul>
<li>Deliver excellent customer service in alignment with the City&rsquo;s Customer Service Initiative and Visitor Center standards.</li>
<li>Communicate professionally and tactfully with the public, employees, and volunteers in person, by phone, or email.</li>
<li>Provide information about departmental programs, city services, travel, tourism, and local attractions.</li></ul><div><br>
</div><div><b>
Marketing and Communications:</b></div><ul>
<li>Proofread, edit, and create content for documents, flyers, calendars, and social media.</li>
<li>Schedule and publish social media content, adhering to City branding guidelines and standards.</li>
<li>Navigate departmental and City websites for informational purposes.</li>
<li>Work with graphic design and image editing software to create marketing materials and flyers.</li></ul><div><br>
</div><div><b>
Administrative Support:</b></div><ul>
<li>Provide administrative support for departmental divisions, including attending meetings, taking minutes, and completing other related tasks.</li>
<li>Make appointments, schedule meetings, and maintain associated calendars.</li>
<li>Assist with inventory management, distribution, and restocking of marketing materials such as brochures, forms, guides, and advertisements.</li>
<li>Assemble welcome bags and fulfill visitors&rsquo; guide requests.</li>
<li>Maintain, order, and distribute office supplies, and assist with mail distribution.</li></ul><div><br>
</div><div><b>
Financial Transactions:</b></div><ul>
<li>Process monetary transactions including fund collection, credit card processing, check handling, and daily closeout procedures.</li>
<li>Ensure compliance with accounting procedures and reconcile deposits.</li>
<li>Assist with special projects and other duties as assigned.</li></ul><div><br>
</div><div>
The City of Chesapeake offers an exceptional range of benefits.</div></div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><b>VOCATIONAL</b><b>/</b><b>EDUCATIONAL</b><b> </b><b>REQUIREMENT</b><b>:
</b><br>
Requires a high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field.<br>
<br>
<b>EXPERIENCE</b><b> </b><b>REQUIREMENT</b>:
<br>
In addition to satisfying the vocational/education standards, this position requires a minimum of one year of full-time equivalent experience in administrative support.
<br>
<br>
<b>SPECIAL</b><b> </b><b>CERTIFICATIONS</b><b> </b><b>AND</b><b> </b><b>LICENSES</b><b>:</b><br>
Depending on departmental operational requirements, may require valid driver&rsquo;s license and driving record in compliance with the<b> </b><b>City Driving Standards</b>.
<br>
<br>
<b>SPECIAL</b><b> </b><b>REQUIREMENTS</b><b>:</b><br>
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div>Excellent customer service skills and should possess the initiative to always seek ways to improve work methods and processes.<br>
<br>
Excellent written and proofreading skills.<br>
<br>
Familiarity with standard office procedures, practices and office equipment. Knowledge of various business correspondence and ability to compose such as letters and memos.<br>
<br>
Ability to maintain flexibility with assignments and prioritize tasks.<br>
<br>
Proficiency with Microsoft Office including Microsoft Outlook or similar e-mail software.<br>
<br>
Experience with registration management, point of sale, graphic design software and systems.<br>
<br>
Experience in creating marketing materials.<br>
<br>
Team-oriented with ability to successfully interact with all employees and realize the importance of all facets of the department.<br>
<br>
Must be dependable and possess the ability to work independently with good problem-solving skills.<br>
<br>
Some accounting background and cash-handling experience.<br>
<br>
Interest in dealing with the public and working with people.<br>
<br>
Knowledge of Chesapeake shopping, dining, events, and attractions as well as working knowledge of regional events and attractions or desire to learn.<br>
<br>
Will work at least 2 department special events outside of normal scheduled duties and/or work hours.</div>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Job Open Date</b></div> <div>03/11/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div> <div>03/18/2026</div>
</div><br>
<div><div><b>Open Continuous</b></div> <div>No</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><div><b>Drug Screening: </b><b>MARIJUANA</b></div><div>
In accordance with City policy, this position is deemed safety-sensitive. As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing. This drug test includes testing for marijuana. Possession of a medical marijuana card will not excuse an applicant from the testing process; however, a test will not be considered positive for marijuana if a valid medical marijuana certification is presented <b>unless </b>the position requires a commercial driver&rsquo;s license (CDL) or is a sworn law-enforcement officer/deputy.</div><div>
<br>
The City of Chesapeake offers an exceptional range of benefits.<br>
<br>
This position will be required to work most weekends, days, some evenings and holidays; and may be called upon to work special events at other city facilities outside of the routine schedule.<br>
<br>
Employees may be expected to work hours in excess of and/or outside of their normally scheduled hours in response to short-term department needs and/or City wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.<br>
</div></div></div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>ADA Checklist</b></h2>
<div><div><div>Overall Physical Strength Demands
</div><p></p><div><div><div><div><b>Overall Physical Strength Demands</b></div> <div>L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.</div>
</div><br>
</div></div></div><div><div>Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
</p></div><div><div><div><div><b>Standing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Sitting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Walking</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting Amount</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Carrying</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Carrying Weight</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Pushing/Pulling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Pushing/Pulling Weight</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Reaching</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Handling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Fine Dexterity</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Kneeling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crouching</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crawling</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Bending</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Twisting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Climbing</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Balancing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Vision</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Hearing</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Talking</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Foot Controls</b></div> <div>N = Never
</div></div><br>
<div><div><b>Machines, Tools, Equipment and Work Aids Used</b></div>
<div>Standard office equipment, phone, computer, fax, copier, tables, chairs, cleaning supplies and equipment, vehicle, various recreational supplies and equipment.</div>
</div><br>
<div><div><b>Protective Equipment Required</b></div>
<div>All PPE Required for equipment in use.</div>
</div><br>
</div></div></div><div><div>Health and Safety
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Mechanical Hazards</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Chemical Hazards</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Electrical Hazards </b></div><div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Fire Hazards</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Explosives</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Communicable Diseases</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Physical Danger or Abuse</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Other</b></div>
</div><br>
<div></div><div><div><b>If Other, Description</b></div>
</div><br>
</div></div></div><div></div><div><div>Environmental Factors
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Dirt and Dust</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Extreme Temperatures</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Noise and Vibration</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Fumes and Odors</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Wetness/Humidity</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Darkness or Poor Lighting</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Primary Work Location</b></div> <div>Office Environment</div>
</div><br>
</div></div></div><div><div>Non-Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.</p>
</div><div><div><div><div><b>Time Pressures</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Emergency Situations</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Frequent Change of Tasks</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Irregular Work Schedule/Overtime</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Performing Multiple Tasks Simultaneously</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Working Closely with Others as Part of a Team</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Tedious or Exacting Work</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Noisy/Distracting Environment</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Other</b></div>
</div><br>
<div></div><div><div><b>If Other, Description</b></div>
</div><br>
<div></div><div><div><b>Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)</b></div>
<div>Incumbent must be able to work independently</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Professional References</b></h2>
<div><div><div>Professional References
<p>Please provide contact information for professional references.</p>
</div><div><div><div><div><b>Minimum Requests</b></div> <div>0</div>
</div><br>
<div><div><b>Maximum Requests</b></div> <div>4</div></div></div></div></div></div></div></div><p></p>

Office Specialist - Administration (Full-Time)

Venus Group

<p><b>Job Summary</b></p><p>We are looking for a highly organized and proactive <b>Admin Officer / Administrative Officer</b> to manage daily office operations, support internal teams, and ensure smooth business processes. The ideal candidate will have strong <b>office administration, data entry, and coordination skills</b>.</p><p><b>Key Responsibilities</b></p><ul><li>Manage daily <b>office administration and operations</b></li><li>Maintain records, files, and <b>data entry</b> in systems</li><li>Handle incoming calls, emails, and <b>correspondence</b></li><li>Coordinate meetings, schedules, and <b>office logistics</b></li><li>Support HR and accounts with <b>administrative tasks</b></li><li>Monitor office supplies and manage inventory</li><li>Assist in preparing reports, documents, and presentations</li><li>Ensure compliance with company policies and procedures</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Proven experience as an <b>Administrative Officer / Office Administrator / Admin Executive</b></li><li>Strong knowledge of <b>MS Office (Excel, Word, Outlook)</b></li><li>Excellent <b>organizational and time management skills</b></li><li>Good communication and <b>interpersonal skills</b></li><li>Ability to multitask and work under pressure</li></ul><p>Job Type: Full-time</p><p>Pay: Rs40,000.00 - Rs65,000.00 per month</p><p>Work Location: In person</p>

Admin Office

BASIS FINANCIAL SERVICES, INC.

<p><b>Key Responsibilities</b></p><p><b>Accounts Support &amp; Receivables</b></p><ul><li>Prepare, issue, and dispatch customer invoices.</li><li>Follow up on outstanding receivables and maintain invoicing trackers.</li><li>Coordinate with finance or external accountants as needed.</li></ul><p><b>Administration &amp; Office Management</b></p><ul><li>Oversee daily office administration.</li><li>Manage office supplies.</li><li>Maintain organized company records, contracts, and statutory documentation.</li><li>Coordinate administrative requirements with management.</li></ul><p><b>HR Administration</b></p><ul><li>Maintain employee files and HR documentation.</li><li>Provide payroll inputs to management or external consultants.</li><li>Handle employee visa applications, renewals, and cancellations via relevant portals.</li></ul><p><b>Company Renewals, &amp; Portal Management</b></p><ul><li>Manage company renewals and compliance submissions (trade license, establishment, and statutory requirements).</li><li>Liaise with free zone authorities and service providers.</li><li>Ensure timely compliance with regulatory deadlines (excluding MOHRE and GDRFA).</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li><li>3&ndash;5 years of UAE experience in an Admin / Office Executive role.</li><li>Experience with company portals, visa processing, and renewals preferred.</li><li>Basic knowledge of invoicing, receivables.</li><li>DMCC and free zone administration experience is an advantage.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Ability to work independently with strong organizational and follow-up skills.</li><li>Understanding of UAE administrative and compliance processes.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Clear English communication skills (Arabic is a plus).</li><li>Detail-oriented with a strong deadline focus.</li></ul><p>The job is located in <b>Dubai, UAE</b>, and we are looking for someone who is either currently living in Dubai or willing to relocate there.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Office Administrator

Crescent Steel & Allied Products

<div><div><div><p>Crescent Steel and Allied Products Limited is a multi business organization spread over four campuses with over 500 employees. We are currently inviting applications from dynamic individuals whose values align with ours for the position of Officer Administration.
<br>
<br>
This position is responsible for assisting the Manager Administration in all administrative tasks. Standard (not exhaustive) requirements of the position are listed below:
</p></div></div><div><div><div><div><div><div><p>Job Title</p>
</div><div><p>Officer Administration</p>
</div></div></div><div><div><div><p>Location</p>
</div><div><p>Head Office, Karachi</p>
</div></div></div><div><div><div><p>Age</p>
</div><div><p>Maximum 28 years</p>
</div></div></div><div><div><div><p>Education / Qualification</p>
</div><div><p>Bachelors (BA / B.Com / BBA)</p>
</div></div></div><div><div><div><p>Salary Range (PKR)</p>
</div><div><p>Market Compatible</p>
</div></div></div><div><div><div><p>Experience</p>
</div><div><p>Minimum 2 years</p>
</div></div></div><div><div><div><p>Last Date of Application</p>
</div><div><p>April 30, 2026</p>
</div></div></div><div><div><div><p>Job Description</p>
</div><p></p><div><div><ul><li>Oversee the processing and implementation of office service contracts, ensuring high standards of facility maintenance and timely service delivery.</li></ul>
<ul><li>Check and verify the accuracy and correctness of the amount and other details of utility bills/invoices received from service providers.</li></ul>
<ul><li>Collect and scrutinize all medical reimbursement bills and compile and forward them to the Payroll department.</li></ul>
<ul><li>Ensure timely EOBI payments and maintain accurate, up-to-date records in compliance with regulatory requirements.</li></ul>
<ul><li>Provide logistical and administrative support to user departments for outdoor tasks and meeting arrangements.</li></ul>
<ul><li>Ensure consistent and high-quality housekeeping across all office areas.</li></ul>
<ul><li>Prepare and monitor monthly administrative expenses and preventive maintenance plans to ensure cost efficiency and operational continuity.</li></ul>
<ul><li>Ensure compliance with HSE objectives and execute actions in line with plans and calendar.</li></ul>
<ul><li>Assist in the preparation of attendance report on monthly basis and forward to the Payroll department.</li></ul>
<ul><li>Assist in preparation of departmental daily and monthly reporting.</li></ul>
<ul><li>Assist in preparation of CAPEX and OPEX budgets.</li></ul>
<ul><li>Assist in the preparation of purchase requisitions.</li></ul>
<ul><li>Arrange travel and accommodation for employees on official trips.</li></ul>
<ul><li>Fleet management including the timely registration and insurance of company vehicles, and maintain comprehensive records of repairs, maintenance, and fuel consumption.</li></ul>
<ul><li>Ensure registration of all eligible employees with designated health and life insurance providers, and maintain accurate documentation.</li></ul>
<ul><li>Ensure effective record management in accordance with the company&rsquo;s Record Management Policy.</li></ul>
<ul><li>Manage office supplies inventory, ensuring timely procurement and proper stock levels.</li></ul>
<ul><li>Manage the security of physical records and assets, maintaining a reliable asset inventory.</li></ul>
<ul><li>Petty cash expense management.</li></ul>
<ul><li>Ensure policy and process adherence as per the Administration Systems Manual and participate in internal audits.</li></ul>
<ul><li>Conduct regular office rounds to ensure smooth operations, address employee concerns, and maintain a productive work environment.</li></ul>
<ul><li>Provide on-ground coordination for assigned projects, ensuring smooth progress and reporting.</li></ul>
<ul><li>Remain accessible during emergencies and provide operational or technical support to team members as and when required.</li></ul>
<ul><li>Assist in managing administrative services such as reception, photocopying, parking, mailroom, meeting rooms, fleet vehicles, and canteen/messing.</li></ul>
<ul><li>Respond to employee queries and service-related requests, ensuring professional and timely resolution.</li></ul>
<ul><li>Maintain strong working relationships with service providers, vendors, and internal stakeholders to support smooth daily operations.</li></ul>
<ul><li>Supervise support staff and monitor work processes.</li></ul>
</div>
</div></div></div><p></p><div><div><div><p>Skills Required</p>
</div><p></p><div><p><b>Behavioral:</b></p>
<ul>
<li>Interpersonal Skills</li>
<li>Negotiation Skills</li>
<li>Attention to Detail</li>
<li>Responsiveness</li>
<li>Business Acumen</li>
<li>Problem Solving</li>
<li>Persuasion</li>
<li>Multi-Tasking</li>
<li>Analytical Thinking</li>
<li>Courage and Conviction</li>
<li>Ethics (Compliance, Fraud, Abuse, Business)</li>
</ul><p></p>
</div><p></p><div><p><b>Technical:</b></p>
<ul>
<li>Risk Management</li>
<li>Project Management</li>
<li>MS Office</li>
<li>Compliance and Internal Control</li>
<li>Market Knowledge</li>
<li>Process Improvement</li>
<li>Basic Knowledge of Supply Chain and Logistics</li>
<li>Basic Financial Knowledge</li></ul></div></div></div></div></div></div></div><p></p>

Officer Administration

19six Architects

<div><p>Originally founded in Santa Barbara in 1906, our firm is one of California's most established and enduring architectural firms, rooted in serving clients within the K-12, Higher Education, Healthcare, Performing Arts, Housing and Civic markets with offices in amazing locations throughout California. While our firm continues to grow and evolve, we will always remain true to our guiding code: <b>Dedicated to Projects that Enrich the Community</b>. 19six offers a diverse and collaborative environment with passionate and innovative professionals; we are a 100% employee owned firm! We invest in our staff and provide opportunities for professional and personal development.</p><p></p><p><br>
19six is currently seeking a highly motivated Office Administrator to join our team in our Santa Cruz, CA office.</p><p></p><p><br>
As an Office Administrator (OA), you will be responsible for supporting day-to-day office operations, providing direct administrative support to the Principal and other professional team members in the office, and to the Finance department. The OA must be adept at producing high-quality documents under tight deadlines, and should be able to communicate in an articulate manner, handle confidential information with discretion and diplomacy, and be accustomed to working in a fast-paced environment. The OA may also help support the team with construction administration and/or marketing related materials and tasks as requested.</p><p></p><p><b><br>
PRIMARY ROLE &amp; RESPONSIBILITIES (include but are not limited to)</b></p>
<ul>
<li>Serves as the primary receptionist (answering and directing incoming calls and greeting, directing, and assisting visitors).</li>
<li>Provides administrative support to office Principal and office leader(s).</li>
<li>Runs errands and performs miscellaneous job-related duties as assigned.</li>
<li>Types, updates, and proofreads correspondence, forms, spreadsheets, and documents.</li>
<li>Edits presentation materials when needed and helps assemble proposal and presentation packages.</li>
<li>Plans, schedules and coordinates meetings, lunches, small events, and appointments.</li>
<li>Works within office budget as directed by Finance department.</li>
<li>Maintains inventory of office and breakroom supplies, and general office organization and tidiness.</li>
<li>Organizes and maintains paper and electronic files of various types, including construction administration files.</li>
<li>Assists with Construction Administration process and supports technical staff by sorting, filing and distributing documents and other tasks as requested.</li>
<li>Creates and/or edits marketing related materials to support projects as assigned.</li>
</ul>
<p><b>DESIRED SKILLS &amp; EXPERIENCE</b></p>
<ul>
<li>High School diploma required as a minimum, Associate degree or greater preferred.</li>
<li>2 or more years of administrative experience in a professional office setting.</li>
<li>Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook) is required.</li>
<li>Experience with Microsoft 365 (especially Teams) and Zoom is preferred.<br>
</li>
<li>Experience with graphics and light marketing tasks is desired.</li>
<li>Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling, and telephone skills are required.</li>
<li>Must be a team player with a high degree of self-direction and motivation.</li>
<li>Ability to handle confidential information with the utmost discretion is essential.</li>
<li>Ability to multi-task, prioritize and meet simultaneous deadlines is essential.</li>
<li>Must be highly detail oriented, well organized, with superior time management and project management skills.</li>
</ul>
<p><b>BENEFITS OF BEING A 19SIX EMPLOYEE</b></p><br>
<ul>
<li>Medical Insurance - approximately 90% Employee premiums paid</li>
<li>Dental &amp; Vision Insurance &ndash; 100% Employee premiums paid</li>
<li>Life/AD&amp;D and Long-Term Disability Insurance- 100% Employee premiums paid</li>
<li>Dependents may be added to plans Employee's cost</li>
<li>Flexible Spending Account benefit (Healthcare, Dependent Care, Transit and Parking plans available)</li>
<li>401(k) with Profit Sharing plan</li>
<li>Company paid PTO (20 days/160 Hours per year) accrued per pay period and increases based on length of service. Unused PTO rolls over each January 1st, to a maximum/cap of 240 hours.</li>
<li>Sick time (5 days/40 Hours per year) accrued lump-sum upon hire and every January 1st thereafter (does not rollover)</li>
<li>Health &amp; Wellness reimbursement benefit (up to $300 per year)</li>
<li>Employee Stock Purchase Program</li>
<li>Various Bonuses available (Referral, Licensing, Performance)</li></ul></div>

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