office administration

MA Shine General Maintenance and Real Estate Management

Our team Currently offering career opportunities in Abu Dhabi we are seeking the below position.Office Admin- Fluent in English and literature, and Arabic language is an advantage.What you will do:The Maintenance Coordinator Operate Annual Maintenance Contract (AMC). Your role builds long-term relationships with selected Owners and property management to drive the sales on new projects / Annual Maintenance Contracts (AMC) agreements.Working closely with the Directors and also, taking the lead in the development of new business.Job Responsibilities:&middot; Coordinate with Maintenance operation with teams and client.. Dealing with tenants and property owners.. Coordinate maintenance teams schedule.. Coordinate on technical and feasibility studies including site investigations.. Scheduling material and equipment purchases and deliveries.&middot; Preparing technical presentations that explain the products and services of the company to customers or prospective clients.&middot; Seek quotations from the sub-vendor, sub-contractor, etc.&middot; Review tender documents and understand or else seek clarifications from either the customer or the department manager.&middot; Building and maintaining effective customer relationships.&middot; Contribute to the development of marketing, customer retention, advertising, pricing, and distribution strategies for the district or branch.&middot; Working closely with the Design Engineers to fulfill customer/client requirements.&middot; Determining improvements by analyzing equipment or services offered and proposing changes in equipment, processes, or use of materials or services.&middot; Anticipate customers&rsquo;/clients&rsquo; needs and provide appropriate solutions or recommendations that meet their requirements. Or demonstrate proposed cost reductions.&middot; Stay abreast of the market conditions and trends in the field pertinent to services and products.&middot; Identifying new products/services that may be of value to add to the company product range based on the feedback from customers and competitors.&middot; Coordinating with the credit control team and follow up on the Credit Facility application for newly acquired customers/clients.&middot; Working effectively with the company&rsquo;s management and the sales team to develop long-term strategic relationships.&middot; Responsible for administering, communicating and complying with all company policies and procedures, whether formally or informally communicated.&middot; Supporting the accounts team to ensure that receivables are collected on time and at the best communication practice possible.&middot; Contributing to team effort by accomplishing related results as needed.Requirements.Minimum of 3 years experience of supervising field in Facility Management.Strong verbal, written, and interpersonal skills.Problem-solving skills.The ability to think methodically and to manage projects.Ability to work to deadlines and within budgets.Excellent verbal and written communication skills.Fluent in English and Arabic language and literature.Can work under pressure.Motivated and positive thinker.Job Type: ContractContract length: 24 monthsJob Types: Full-time, Contract Contract length: 24 monthsPay: AED2,000.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Maintenance Coordinator: 3 years (Required)</li></ul>Language:<ul><li>Fluent in English, and Arabic is an advantage (Required)</li></ul>Work Location: In person

Office Administration

 Fitout House Building Contracting LLC

ADMIN (FEMALE)- HIRINGLeading Interior fitout company in Dubai, Urgently Hiring Female Admin.Office location- Al Qusais near stadium metro station.Email CV to hr.fitouthouse@gmail.com \ hr.fitouthouse(at)gmail.comRequirements-- Must have minimum 2 years UAE experience.- Must have experience in Office Administration / Project management.- Must be an expert in Microsoft Excel.- Must have experience Telemarketing/ Sales ability- Must be a PhilippineQuestionnaireDear Candidate,Thanks for reaching out! For CV screening purposes, Candidate must respond the following questionnaire for further recruitment process.1) Skill level in Project Management / Administration (scale 0-10?=2) Total years of experience =3) What are your previous job designations?=4) Expert in Microsoft Office/Microsoft Excel (scale 0-10)= 5) Multitasking ability (scale 0-10)=6) Telemarketing/ Sales ability (scale 0-10)=7) Verbal communication level in English (scale 0-10)=8) Business correspondence level (scale 0-10)=Others11) Current Visa status=12) Current Visa validity=13) What is your minimum expected salary in Aed=14) What is your earliest availability to join=15) Residence location=Job Types: Full-time, PermanentWork Location: In person

Office Administration (Female)

University of Montana Foundation

<div>
 
 At the University of Montana Foundation, the lives we change will change the world. We inspire donors to bolster UM&rsquo;s mission of providing an accessible, affordable, and world-class education.&nbsp;
 
 
 
 
 
 
 We are committed to maintaining a diverse and inclusive workplace that reflects the people and culture of the University we serve, fostering an environment allowing us to inspire each other to our best work. We act with integrity and respect, and work to create a team where everyone feels valued, respected, and supported.&nbsp;
 
 
 
 
 
 
 
 Why Work for Us?&nbsp;
 
 
 &nbsp;
 
 
 <ul>
 <li>
 
 Retirement Planning:
 
 
 403(b) employer contribution of 11%, no employee match required!&nbsp;
 
 </li>
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 Generous Time off Benefits:
 
 
 Team members accrue four weeks of vacation and 12 days of sick leave per year, with an additional 11 days of holiday leave&nbsp;
 
 </li>
 <li>
 
 Family Support:
 
 
 Paid parental leave for new parents&nbsp;
 
 </li>
 <li>
 
 Health and Wellness
 
 
 : Medical, dental, vision, wellness program, and short-term and long-term disability pay protection benefits&nbsp;
 
 </li>
 <li>
 
 Career Advancement:
 
 
 Professional development opportunities&nbsp;
 
 </li>
 <li>
 
 Competitive Pay:
 
 
 Candidates can request the starting pay range by emailing
 
 humanresources@supportum.org
 
 &nbsp;
 
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 About the Role:&nbsp;
 
 
 &nbsp;
 
 
 
 
 The Office Administrative Assistant is responsible for the organization and coordination of office operations and resources to facilitate organizational effectiveness and efficiency. The Receptionist is responsible for staffing the Foundation&rsquo;s front desk during office hours, is the first point of contact for the public, and provides professional and welcoming customer service to all constituents.&nbsp;
 
 
 
 
 &nbsp;
 
 
 
 
 Key Responsibilities:
 
 
 &nbsp;
 
 
 
 Office Administration Assistant Functions:&nbsp;&nbsp;&nbsp;
 
 
 
 
 <ul>
 <li>
 Assist other departments with administrative needs&nbsp;
 </li>
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 Serves as a member of the UM Foundation Safety Committee&nbsp;
 
 </li>
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 Coordinates scheduling of Foundation&rsquo;s shared conference space(s)&nbsp;
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 Coordinates work orders repairs and maintenance of office space as necessary&nbsp;
 </li>
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 Monitors and maintains inventory of routine office supplies&nbsp;
 </li>
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 Serves as liaison for vendors of office supplies and services, including cleaning contractor&nbsp;
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 Receptionist Functions:&nbsp;
 
 
 <ul>
 <li>
 
 Opens and closes the Foundation reception area punctually, according to current office hours&nbsp;
 
 </li>
 <li>
 
 Must be available to arrive by 7:45 AM to open the office and ensure operations are ready to begin by 8:00 AM&nbsp;
 
 </li>
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 Answers incoming telephone calls; elicits information to transfer to appropriate staff, answer questions, or takes message and relays as appropriate&nbsp;
 </li>
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 Monitors and maintains neat appearance and stocking of reception and refreshment area, mail room and shared conference space(s)&nbsp;&nbsp;
 </li>
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 Monitors and maintains neat appearance and stocking of staff breakroom&nbsp;
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 Processes outgoing mail and deliveries, including express and bulk mailings as directed&nbsp;&nbsp;
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 Receives and processes incoming mail and deliveries according to established procedures and controls&nbsp;
 </li>
 </ul>
 
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 &nbsp;
 
 
 
 Ideal Candidate:
 
 &nbsp;
 
 <ul>
 <li>
 Excellent organizational skills&nbsp;
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 Excellent and professional verbal and written communication skills and demeanor in person, on the telephone and in business communications&nbsp;
 </li>
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 Ability to appropriately handle highly confidential and/or sensitive information and/or documents&nbsp;
 </li>
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 Ability to work collaboratively or independently as needed&nbsp;
 </li>
 <li>
 One-year related experience in a professional office setting&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 &nbsp;
 
 
 The University of Montana Foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation to participate in the recruitment process at the University of Montana Foundation, contact humanresources@supportum.org. All hiring decisions are made without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.&nbsp;
 
 
 
 
 
 All employment offers are contingent upon successful completion of a criminal background check.&nbsp;&nbsp;
 
 
 
 
 
 
 Priority Application Date
 
 
 :&nbsp;&nbsp;
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 
 Monday, June 15, 2026
 
 
 . Complete applications received by this date will be guaranteed consideration.&nbsp;&nbsp;
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 If you do not meet all the qualifications of the position, you are still encouraged to apply.
 
 
 &nbsp;
 
 
</div>

Receptionist-Office Administration Assistant

Masterkey

Job Title: Executive Secretary &amp; Operations Administrator Location: Ajman, U.A.E. Job Type: Full-timeJob Summary: We are seeking a highly organized, proactive, and dual-skilled Executive Secretary &amp; Operations Administrator. In this role, you will split your expertise between directly supporting our Director of Operations and managing the day-to-day administration of our office. You will act as the primary gatekeeper for the Director while simultaneously driving office efficiency, managing workflows, and coordinating cross-departmental administrative tasks.Director &amp; Executive Support (Secretary Duties)<ul><li>Executive Liaison: Provide comprehensive administrative assistance directly to the Director of Operations.</li><li>Client Representation: Meet with prospective clients on behalf of the Director to initiate business relationships.</li><li>Contract Management: Prepare agreements and official contracts, managing the end-to-end client follow-up process.</li><li>Executive Accompaniment: Accompany the Director to important high-level meetings to provide real-time operational support.</li><li>Calendar &amp; Gatekeeping: Manage complex calendars, prioritize meeting requests, and screen incoming calls.</li><li>Meeting Logistics: Coordinate operational meetings, prepare briefings, compile presentations, and record minutes.</li><li>Travel Coordination: Arrange detailed travel itineraries, including flights, lodging, transit, and expense tracking.</li></ul>Office &amp; Facility Administration (Admin Duties)<ul><li>Invoicing &amp; Accounts Receivable: Issue official invoices to clients and systematically follow up on outstanding payments.</li><li>Office Workflows: Oversee daily operations, streamline admin processes, and maintain filing structures.</li><li>Procurement &amp; Inventory: Monitor, track, and order office stationery, kitchen supplies, and equipment.</li><li>Financial Administration: Track office expenses, log department invoices, and assist with basic bookkeeping.</li><li>HR &amp; Onboarding Support: Assist HR with organizing local records and onboarding new staff.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as an Executive Assistant, Office Administrator, or Senior Secretary.</li><li>Exceptional organizational skills with the ability to multitask under tight deadlines.</li><li>Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.</li><li>High level of discretion, professionalism, and emotional intelligence when handling confidential data.</li><li>Excellent verbal and written communication skills.</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Health insurance.</li><li>Paid time off and holidays.</li><li>Opportunities for career progression within company operations.</li></ul>Pay: Up to AED4,000.00 per monthApplication Question(s):<ul><li>This role requires occasional travel to accompany the Director to high-level meetings. Are you able to travel</li><li>your last/current salary</li><li>Your expected salary for this job ?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>supporting executives or Directors?: 2 years (Preferred)</li><li>tally accounting or invoicing software: 2 years (Preferred)</li></ul>License/Certification:<ul><li>Driving (Preferred)</li><li>Residency/sponsored Visa (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Executive Secratary and Office Administration in AJMAN

Sparein Automotive LLC

WE ARE HIRING A OFFICE ADMIN TO JOIN OUR TEAM IN DUBAI. THE IDEAL CANDIDATE SHOULD HAVE KNOWLEDGE IN OFFICE ADMINISTRATION AND HANDS-ON EXPERIENCE IN THIS FIELD.KEY RESPONSIBILITIES. MANAGE OFFICE DOCUMENTS, FILES, AND RECORDSHANDLE DATA ENTRY AND MAINTAIN DATABASESANSWER PHONE CALLS, EMAILS, AND INQUIRIESACT AS A POINT OF CONTACT BETWEEN STAFF, CLIENTS, AND MANAGEMENTASSIST ACCOUNTANT WITH ATTENDANCE, RECORDS AND BASIC ACCOUNTS.MAINTAIN PROPER FILING AND ENSURE DOCUMENTS ARE STORED SECURELYQUALIFICATIONS: ANY BACHELOR DEGREE.EXPERIENCE : 0-2 YEARSCONTACT NUMBER: 0522384101LOCATION: AL QOUZ, DUBAI https://share.google/Xsa1ZbJwaz11S3ZCPJob Types: Full-time, PermanentPay: AED2,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator

ADAMZ IT SOLUTIONS

Job Title: Office Admin cum Secretary Job Location : Musaffah 39, AbudhabiGender preference : Male Company : ADAMZ IT SOLUTIONS Job Responsibilities: - Handle general administrative and secretarial duties- Manage emails and phone calls with customers, partners, and suppliers- Handle MCC related tasks including email communication, document submissions, AutoCAD drawings, and inspection coordination.- Assist with basic accounting tasks- Prepare ads, flyers, and document templates- Use AI tools to assist with office work, content preparation and social media marketing- Coordinate with administrative and technical teams to schedule meetings, projects, works, etc.Requirements: - 3+ years experience in office coordination and administration - Knowledge of basic accounting and AutoCAD- Experience with AI tools - Skills in designing ads and flyers- Good communication and organizational skills- Ability to handle MCC and other government / legal works- Ability to work independently and as part of a team, with good leadership qualities.If interested, plz send your CV and cover letter to adamzitsrecruitment@gmail.com or via WhatsApp to +971526521362.Pay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What are the AI tools and software you specialize in?</li><li>Do you know Autocad?</li></ul>Experience:<ul><li>Administrative : 3 years (Preferred)</li></ul>Work Location: Hybrid remote in Abu Dhabi

MillerKnoll

<div>
 
 Why join us?
 
 
 
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 
 
 
 Job Description &ndash; Office Administrator KSA
 
 
 
 
 Purpose of the job
 
 
 
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 
 
 
 Specific Responsibilities
 
 
 
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 
 
 
 Resource management
 
 
 
 Financial:
 
 
 None
 
 
 Human:
 
 
 None
 
 
 
 Contacts and relationships
 
 
 
 Internal contacts:
 
 
 Sales Staff and Managers
 
 
 HM Staff throughout International and the US
 
 
 External contacts:
 
 
 Clients
 
 
 Dealers
 
 
 
 Person profile
 
 
 
 
 Education And Experience
 
 
 
 Essential:
 
 
 Good level of Education
 
 
 Excellent English &ndash; spoken and written
 
 
 Fluency in verbal and written Arabic is preferred.
 
 
 Experience of administration/sales support
 
 
 
 Competences
 
 
 
 Essential:
 
 
 Able to communicate effectively at all levels, by telephone and face-to-face
 
 
 Computer skills &ndash; word, excel and email
 
 
 Good organisational skills
 
 
 Good level of financial awareness
 
 
 
 Characteristics
 
 
 
 Essential:
 
 
 Very professional, friendly and confident
 
 
 Well presented and smartly dressed
 
 
 Able to keep work area tidy at all times
 
 
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 
 
 Happy to work on own initiative.
 
 
 Flexible
 
 
 Mature attitude essential
 
 
 
 Who We Hire?
 
 
 
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 
 
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>

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