office administration

US Department of Veterans Affairs

Secretary (Office Administration) - Executive Secretary

City of Chesapeake

<div><div><div><div><div>Position Information
</div><p></p><div><div><div><div><b>Working Title of Vacant Position</b></div> <div>Office Specialist - Administration (Full-Time)</div>
</div><br>
<div><div><b>Job Type</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Posting Type </b></div><div>City Employees Only</div>
</div><br>
<div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
<div><div><b>Department</b></div> <div>PARKS, REC, &amp; TOURISM</div>
</div><br>
<div><div><b>Division</b></div> <div>PR&amp;T ADMIN</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>2026116</div>
</div><br>
<div><div><b>Number of hours worked per week </b></div><div>40</div>
</div><br>
<div><div><b>Work Schedule</b></div>
<div><b>Generally: Sunday &ndash; Thursday; 8 am &ndash; 5 pm</b><br>
<br>
<i>Schedule will include routine weekends, holidays and occasional evenings, based on operational requirements.</i>
</div>
</div><br>
<div><div><b>Work Site Location </b></div><div>Chesapeake, V - 1224 Progressive Drive</div>
</div><br>
<div><div><b>Position Driving Requirement</b></div> <div>O - Occasional</div>
</div><br>
<div><div><b>Pay Grade</b></div> <div>GE03</div>
</div><br>
<div><div><b>Pay Basis</b></div> <div>Semi-Monthly</div>
</div><br>
<div><div><b>Advertised Salary</b></div>
<div><b>$36,734 &ndash; 54,641.75/ annually</b><br>
<i>May be more depending on qualifications and experience</i>
</div>
</div><br>
<div><div><b>Job Description</b></div>
<div><div><b>Parks, Recreation and Tourism is seeking a dynamic individual that has a passion for serving the public to provide extraordinary customer service and perform duties related to the front office and Visitor Center of the Parks, Recreation and Tourism Department.
</b><br>
<br>
<b>Primary Responsibilities:</b>
</div><ul><li>Answer phones, greet visitors, and provide information about departmental services, programs, and facilities.</li>
<li>Register participants and process transactions for programs, facility rentals, merchandise sales, passes, permits, and reservations using point-of-sale and recreation management software.</li>
<li>Assist at department-wide special events, including handling registrations and supporting the department marketing table.</li>
<li>Provide coverage at other facility locations as needed for reception and phone support.</li></ul><p></p><div><br>
</div><div><b>
Customer Service:</b></div><ul>
<li>Deliver excellent customer service in alignment with the City&rsquo;s Customer Service Initiative and Visitor Center standards.</li>
<li>Communicate professionally and tactfully with the public, employees, and volunteers in person, by phone, or email.</li>
<li>Provide information about departmental programs, city services, travel, tourism, and local attractions.</li></ul><div><br>
</div><div><b>
Marketing and Communications:</b></div><ul>
<li>Proofread, edit, and create content for documents, flyers, calendars, and social media.</li>
<li>Schedule and publish social media content, adhering to City branding guidelines and standards.</li>
<li>Navigate departmental and City websites for informational purposes.</li>
<li>Work with graphic design and image editing software to create marketing materials and flyers.</li></ul><div><br>
</div><div><b>
Administrative Support:</b></div><ul>
<li>Provide administrative support for departmental divisions, including attending meetings, taking minutes, and completing other related tasks.</li>
<li>Make appointments, schedule meetings, and maintain associated calendars.</li>
<li>Assist with inventory management, distribution, and restocking of marketing materials such as brochures, forms, guides, and advertisements.</li>
<li>Assemble welcome bags and fulfill visitors&rsquo; guide requests.</li>
<li>Maintain, order, and distribute office supplies, and assist with mail distribution.</li></ul><div><br>
</div><div><b>
Financial Transactions:</b></div><ul>
<li>Process monetary transactions including fund collection, credit card processing, check handling, and daily closeout procedures.</li>
<li>Ensure compliance with accounting procedures and reconcile deposits.</li>
<li>Assist with special projects and other duties as assigned.</li></ul><div><br>
</div><div>
The City of Chesapeake offers an exceptional range of benefits.</div></div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><b>VOCATIONAL</b><b>/</b><b>EDUCATIONAL</b><b> </b><b>REQUIREMENT</b><b>:
</b><br>
Requires a high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field.<br>
<br>
<b>EXPERIENCE</b><b> </b><b>REQUIREMENT</b>:
<br>
In addition to satisfying the vocational/education standards, this position requires a minimum of one year of full-time equivalent experience in administrative support.
<br>
<br>
<b>SPECIAL</b><b> </b><b>CERTIFICATIONS</b><b> </b><b>AND</b><b> </b><b>LICENSES</b><b>:</b><br>
Depending on departmental operational requirements, may require valid driver&rsquo;s license and driving record in compliance with the<b> </b><b>City Driving Standards</b>.
<br>
<br>
<b>SPECIAL</b><b> </b><b>REQUIREMENTS</b><b>:</b><br>
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div>Excellent customer service skills and should possess the initiative to always seek ways to improve work methods and processes.<br>
<br>
Excellent written and proofreading skills.<br>
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Familiarity with standard office procedures, practices and office equipment. Knowledge of various business correspondence and ability to compose such as letters and memos.<br>
<br>
Ability to maintain flexibility with assignments and prioritize tasks.<br>
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Proficiency with Microsoft Office including Microsoft Outlook or similar e-mail software.<br>
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Experience with registration management, point of sale, graphic design software and systems.<br>
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Experience in creating marketing materials.<br>
<br>
Team-oriented with ability to successfully interact with all employees and realize the importance of all facets of the department.<br>
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Must be dependable and possess the ability to work independently with good problem-solving skills.<br>
<br>
Some accounting background and cash-handling experience.<br>
<br>
Interest in dealing with the public and working with people.<br>
<br>
Knowledge of Chesapeake shopping, dining, events, and attractions as well as working knowledge of regional events and attractions or desire to learn.<br>
<br>
Will work at least 2 department special events outside of normal scheduled duties and/or work hours.</div>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Job Open Date</b></div> <div>03/11/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div> <div>03/18/2026</div>
</div><br>
<div><div><b>Open Continuous</b></div> <div>No</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><div><b>Drug Screening: </b><b>MARIJUANA</b></div><div>
In accordance with City policy, this position is deemed safety-sensitive. As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing. This drug test includes testing for marijuana. Possession of a medical marijuana card will not excuse an applicant from the testing process; however, a test will not be considered positive for marijuana if a valid medical marijuana certification is presented <b>unless </b>the position requires a commercial driver&rsquo;s license (CDL) or is a sworn law-enforcement officer/deputy.</div><div>
<br>
The City of Chesapeake offers an exceptional range of benefits.<br>
<br>
This position will be required to work most weekends, days, some evenings and holidays; and may be called upon to work special events at other city facilities outside of the routine schedule.<br>
<br>
Employees may be expected to work hours in excess of and/or outside of their normally scheduled hours in response to short-term department needs and/or City wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.<br>
</div></div></div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>ADA Checklist</b></h2>
<div><div><div>Overall Physical Strength Demands
</div><p></p><div><div><div><div><b>Overall Physical Strength Demands</b></div> <div>L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.</div>
</div><br>
</div></div></div><div><div>Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
</p></div><div><div><div><div><b>Standing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Sitting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Walking</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Lifting Amount</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Carrying</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Carrying Weight</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Pushing/Pulling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Pushing/Pulling Weight</b></div> <div>Exerting up to 20 lbs</div>
</div><br>
<div><div><b>Reaching</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Handling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Fine Dexterity</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Kneeling</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crouching</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Crawling</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Bending</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Twisting</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Climbing</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Balancing</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Vision</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Hearing</b></div> <div>Continuously- 2/3 or more of the time.</div>
</div><br>
<div><div><b>Talking</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Foot Controls</b></div> <div>N = Never
</div></div><br>
<div><div><b>Machines, Tools, Equipment and Work Aids Used</b></div>
<div>Standard office equipment, phone, computer, fax, copier, tables, chairs, cleaning supplies and equipment, vehicle, various recreational supplies and equipment.</div>
</div><br>
<div><div><b>Protective Equipment Required</b></div>
<div>All PPE Required for equipment in use.</div>
</div><br>
</div></div></div><div><div>Health and Safety
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Mechanical Hazards</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Chemical Hazards</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Electrical Hazards </b></div><div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Fire Hazards</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Explosives</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Communicable Diseases</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Physical Danger or Abuse</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Other</b></div>
</div><br>
<div></div><div><div><b>If Other, Description</b></div>
</div><br>
</div></div></div><div></div><div><div>Environmental Factors
<p>D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never</p>
</div><div><div><div><div><b>Dirt and Dust</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Extreme Temperatures</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Noise and Vibration</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Fumes and Odors</b></div> <div>M = Several Times Per Month</div>
</div><br>
<div><div><b>Wetness/Humidity</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Darkness or Poor Lighting</b></div> <div>S = Seasonally</div>
</div><br>
<div><div><b>Primary Work Location</b></div> <div>Office Environment</div>
</div><br>
</div></div></div><div><div>Non-Physical Demands
<p>C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.</p>
</div><div><div><div><div><b>Time Pressures</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Emergency Situations</b></div> <div>Rarely- Less than 1 hour per week.</div>
</div><br>
<div><div><b>Frequent Change of Tasks</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Irregular Work Schedule/Overtime</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Performing Multiple Tasks Simultaneously</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Working Closely with Others as Part of a Team</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Tedious or Exacting Work</b></div> <div>Occasionally- Up to 1/3 of the time.</div>
</div><br>
<div><div><b>Noisy/Distracting Environment</b></div> <div>Frequently- From 1/3 to 2/3 of the time.</div>
</div><br>
<div><div><b>Other</b></div>
</div><br>
<div></div><div><div><b>If Other, Description</b></div>
</div><br>
<div></div><div><div><b>Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)</b></div>
<div>Incumbent must be able to work independently</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Professional References</b></h2>
<div><div><div>Professional References
<p>Please provide contact information for professional references.</p>
</div><div><div><div><div><b>Minimum Requests</b></div> <div>0</div>
</div><br>
<div><div><b>Maximum Requests</b></div> <div>4</div></div></div></div></div></div></div></div><p></p>

Office Specialist - Administration (Full-Time)

BASIS FINANCIAL SERVICES, INC.

<p><b>Key Responsibilities</b></p><p><b>Accounts Support &amp; Receivables</b></p><ul><li>Prepare, issue, and dispatch customer invoices.</li><li>Follow up on outstanding receivables and maintain invoicing trackers.</li><li>Coordinate with finance or external accountants as needed.</li></ul><p><b>Administration &amp; Office Management</b></p><ul><li>Oversee daily office administration.</li><li>Manage office supplies.</li><li>Maintain organized company records, contracts, and statutory documentation.</li><li>Coordinate administrative requirements with management.</li></ul><p><b>HR Administration</b></p><ul><li>Maintain employee files and HR documentation.</li><li>Provide payroll inputs to management or external consultants.</li><li>Handle employee visa applications, renewals, and cancellations via relevant portals.</li></ul><p><b>Company Renewals, &amp; Portal Management</b></p><ul><li>Manage company renewals and compliance submissions (trade license, establishment, and statutory requirements).</li><li>Liaise with free zone authorities and service providers.</li><li>Ensure timely compliance with regulatory deadlines (excluding MOHRE and GDRFA).</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li><li>3&ndash;5 years of UAE experience in an Admin / Office Executive role.</li><li>Experience with company portals, visa processing, and renewals preferred.</li><li>Basic knowledge of invoicing, receivables.</li><li>DMCC and free zone administration experience is an advantage.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Ability to work independently with strong organizational and follow-up skills.</li><li>Understanding of UAE administrative and compliance processes.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Clear English communication skills (Arabic is a plus).</li><li>Detail-oriented with a strong deadline focus.</li></ul><p>The job is located in <b>Dubai, UAE</b>, and we are looking for someone who is either currently living in Dubai or willing to relocate there.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Office Administrator

Three Sixty Holding Limited

<p><b>Job Purpose</b></p><p>The Office Coordinator will be responsible for ensuring the smooth day-to-day operations of the office. This role involves coordinating administrative activities, managing communication, supporting staff requirements, and ensuring a productive and professional work environment.</p><p><b>Key Responsibilities</b></p><ul><li>Serve as the first point of contact for internal and external communications.</li><li>Coordinate office activities and operations to ensure efficiency and compliance with company policies.</li><li>Manage correspondence (emails, phone calls, courier services, etc.).</li><li>Maintain office supplies inventory, place orders, and track usage.</li><li>Support HR and administrative processes including onboarding, attendance, and record-keeping.</li><li>Organize and schedule meetings, appointments, and travel arrangements.</li><li>Assist with event planning, workshops, and company meetings.</li><li>Liaise with vendors, service providers, and facility management teams.</li><li>Maintain and update office records, databases, and filing systems (both electronic and physical).</li><li>Support management and other departments with administrative tasks as required.</li><li>It is beginner level role but will get to learn and develop professionally.</li></ul><p><b>Qualifications and Skills</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>2&ndash;4 years of experience in administration, office coordination, or a similar role in own country.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and as part of a team.</li><li>Strong problem-solving and interpersonal skills.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Language:</p><ul><li>fluent English (Required)</li></ul>

Office Admin

Hummel Tree Service

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. Your energetic approach and exceptional organizational skills will support various administrative functions, coordinate office activities, and foster a welcoming environment for staff and visitors alike. This position offers an exciting opportunity to showcase your multitasking abilities while contributing to the overall success of our organization.</p><p><b>Duties</b></p><ul><li>Manage daily office operations, including front desk responsibilities and multi-line phone systems to ensure seamless communication.</li><li>Oversee schedule management for staff appointments, meetings, and events, ensuring calendars are up-to-date and conflicts are minimized.</li><li>Coordinate vendor management activities&mdash;review contracts, place orders, and maintain positive relationships with suppliers.</li><li>Assist with human resources functions such as onboarding new employees, maintaining personnel records, and supporting training &amp; development initiatives.</li><li>Handle bookkeeping and bookkeeping-related tasks using QuickBooks or similar accounting software to manage invoices, expenses, and payroll processing.</li><li>Support office management tasks including filing, document organization, and maintaining a tidy work environment.</li><li>Plan and execute company or team events to foster engagement and team spirit.</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office administration or office management roles with strong clerical skills.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;with professional phone etiquette.</li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.</li><li>Supervising experience is preferred for overseeing administrative staff or interns.</li><li>Proficiency in QuickBooks for financial record-keeping and budgeting purposes.</li><li>Experience in event planning and vendor management to coordinate meetings, conferences, or company events smoothly.</li><li>Knowledge of human resources processes including payroll administration and employee onboarding.</li><li>Familiarity with medical office management is a plus for healthcare-related organizations.</li><li>Ability to handle multiple responsibilities such as calendar management, filing systems, front desk duties, and multi-line phone systems effectively.</li><li>Demonstrated team management skills with a focus on training &amp; development to support staff growth. Join us as an Office Administrator where your proactive attitude will drive operational excellence! We value energetic professionals who thrive in organized environments, excel at multitasking, and are eager to contribute their skills toward creating a productive workplace culture. This paid position offers the chance to develop your career while making a meaningful impact every day!</li></ul><p>Job Type: Full-time</p><p>Pay: $22.69 - $27.32 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: Remote</p>

Hi fi link

<p>We are seeking a highly organized and detail-oriented Administrative Executive to manage daily office operations and support the management team. The ideal candidate will ensure smooth administrative processes, coordinate office activities, maintain records, and provide operational support across departments.</p><p><b>Key Responsibilities</b></p><p>Manage daily office operations and administrative tasks.</p><p>Handle incoming calls, emails, and correspondence professionally.</p><p>Maintain office documents, records, and filing systems.</p><p>Coordinate meetings, appointments, and schedules for management.</p><p>Prepare reports, presentations, and office documents when required.</p><p>Assist with procurement of office supplies and inventory management.</p><p>Support HR tasks such as onboarding documentation and employee records.</p><p>Coordinate with vendors, suppliers, and service providers.</p><p>Manage travel arrangements, bookings, and logistics if required.</p><p>Ensure the office environment is organized, efficient, and professional.</p><p>Assist management with administrative and operational support.</p><p><b>Requirements</b></p><p>Bachelor&rsquo;s degree in Business Administration or related field.</p><p>2+ years experience in administration or office management.</p><p>Strong organizational and multitasking skills.</p><p>Excellent communication and interpersonal abilities.</p><p><b>Proficiency in Microsoft Office (Word, Excel, PowerPoint)</b>.</p><p>Ability to handle confidential information with professionalism.</p><p>Strong problem-solving and time management skills.</p><p><b>Preferred Skills</b></p><p>Experience with office management systems or CRM software.</p><p>Ability to work independently and within a team.</p><p>Strong attention to detail and accuracy.</p><p>✔ Employment Type: Full-Time</p><p>✔ Location: Dubai, UAE</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

Office Administrator - Female

TOBIN GROUP

<p><b>Office Administrator</b></p><p>The Tobin Group, PLLC &mdash; Stafford, TX 77477</p><p>$18.00 &ndash; $25.00 per hour | Full-Time | In-Office Only | Immediate Opening</p><p>------------------------------------------------------------</p><p>ABOUT US</p><p>------------------------------------------------------------</p><p>The Tobin Group, PLLC is an established tax preparation and bookkeeping firm serving individuals and businesses in the Greater Houston area. Our six-person team is dedicated to accuracy, integrity, and exceptional client service. We're looking for a dependable, detail-oriented Office Administrator to become an essential part of our daily operations.</p><p>------------------------------------------------------------</p><p>ABOUT THE ROLE</p><p>------------------------------------------------------------</p><p>This is primarily an operations support role &mdash; not a traditional receptionist position. You'll keep the office running smoothly, ensure clients are welcomed professionally, and handle a range of administrative responsibilities. You'll also serve as our first-line IT contact for routine technical issues, with the opportunity to train in bookkeeping over time.</p><p>------------------------------------------------------------</p><p>PRIMARY RESPONSIBILITIES</p><p>------------------------------------------------------------</p><p>Office Operations &amp; Administration:</p><ul><li>Prepare and send certified letters and client correspondence</li><li>Scan, organize, and upload documents into firm systems</li><li>Manage and pay office bills; coordinate vendor invoicing</li><li>Answer phones and greet approximately 7&ndash;10 client visitors per week during tax season</li><li>Maintain a professional, orderly office environment</li></ul><p>Communications &amp; Client Outreach:</p><ul><li>Send periodic client email blasts using Constant Contact</li><li>Maintain professional written communications on behalf of the firm</li></ul><p>IT Point of Contact (First-Line):</p><ul><li>Troubleshoot basic printer and workstation issues</li><li>Serve as liaison with the firm's managed IT provider</li><li>Coordinate and escalate equipment issues as needed</li></ul><p>------------------------------------------------------------</p><p>GROWTH OPPORTUNITY</p><p>------------------------------------------------------------</p><p>This role includes the potential to cross-train in bookkeeping duties as the right candidate demonstrates aptitude and interest. We invest in our people and welcome those who want to grow with the firm.</p><p>------------------------------------------------------------</p><p>REQUIRED SKILLS &amp; QUALIFICATIONS</p><p>------------------------------------------------------------</p><p>Software Proficiency (all required):</p><ul><li>Microsoft Outlook</li><li>Microsoft Word &amp; Excel</li><li>QuickBooks</li><li>Constant Contact</li></ul><p>Professional Attributes:</p><ul><li>Professional, polished demeanor for client-facing interactions</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple priorities in a deadline-driven environment</li><li>Reliable and punctual &mdash; dependable attendance is essential</li><li>Discreet and trustworthy &mdash; you will handle sensitive financial and personal data</li><li>Comfortable working independently in a small professional office</li><li>Basic technical aptitude for first-line troubleshooting</li></ul><p>------------------------------------------------------------</p><p>SCHEDULE &amp; WORK ENVIRONMENT</p><p>------------------------------------------------------------</p><ul><li>Tax season (Jan &ndash; Apr 15): Monday&ndash;Friday, 8:30 AM &ndash; 4:30 PM</li><li>Off-season: Flexible, minimum 30 hours/week</li><li>In-office only &mdash; no hybrid or remote work</li><li>Small, collaborative team of 6 professionals</li><li>On-site parking provided</li></ul><p>------------------------------------------------------------</p><p>COMPENSATION &amp; BENEFITS</p><p>------------------------------------------------------------</p><ul><li>Pay: $18.00 &ndash; $25.00/hour based on experience</li><li>Retirement plan &mdash; eligible to enroll immediately upon hire</li><li>Paid Holidays: New Year's Day, Post-Tax Season Break (day after April 15th), Good Friday (when after April 15th), Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, Christmas Day</li><li>Paid Time Off (PTO) &mdash; varies by seniority</li><li>Additional benefits as outlined in the company policies</li></ul><p>Pay: $18.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Please include a brief note telling us why this position interests you.</li><li>This position is available immediately. What is your earliest available start date?</li><li>Briefly describe your experience in an office administration, operations, or support role. How many years have you worked in a similar capacity?</li><li>Have you worked in a professional services firm (accounting, legal, financial, or similar)? If so, please describe the environment.</li><li>This role involves handling sensitive client financial and personal information. Describe how you have managed confidential information in a previous role.</li><li>This role includes first-line IT support: troubleshooting printers, basic workstation issues, and coordinating with our managed IT provider. How comfortable are you in that kind of role? Give an example if you can.</li><li>This is a small office of six people. What do you find most appealing about working in a small, close-knit professional environment? What, if anything, do you find challenging about it?</li></ul><p>Ability to Commute:</p><ul><li>Stafford, TX 77477 (Required)</li></ul><p>Work Location: In person</p>

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