office administrative assistant

THE COVAI CAREERS

We are seeking a reliable and well-organized Office Administrator with strong computer skills to manage day-to-day administrative operations. The ideal candidate should be proficient in MS Office, email handling, and basic office software, ensuring smooth workflow and effective support to management and staff.Key Responsibilities:<ul><li>Manage daily office operations, correspondence, and documentation.</li><li>Prepare and maintain records, reports, and office files.</li><li>Handle emails, phone calls, and scheduling of meetings.</li><li>Assist in drafting letters, presentations, and business documents.</li><li>Coordinate with internal teams and external clients/vendors.</li><li>Monitor office supplies, place orders, and maintain inventory.</li><li>Ensure proper data entry, filing, and record keeping in both digital and physical formats.</li><li>Support HR and accounts teams with administrative tasks as required.</li><li>Maintain confidentiality of sensitive information.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree / Diploma in Administration, Commerce, or related field.</li><li>Proven experience as an Office Administrator, Administrative Assistant, or similar role.</li><li>Strong computer skills (MS Word, Excel, PowerPoint, Email, Internet, and basic accounting software).</li><li>Good written and verbal communication skills.</li><li>Excellent organizational and time-management abilities.</li><li>Ability to multitask and handle work with attention to detail.</li></ul>Job Type: Full-timePay: &#8377;15,000.00 - &#8377;18,000.00 per monthBenefits:<ul><li>Health insurance</li></ul>Work Location: In person

Office Administrator

The House of Torrija Cafe

We are seeking a reliable, detail-oriented Personal Assistant with a strong background in the food &amp; beverage industry and proficiency in graphic design tools and office software. This role requires excellent multitasking abilities, strong organizational skills, and the capability to support day-to-day business operations, content creation, and administrative duties.Key Responsibilities:Provide administrative support to the executive or business owner, including calendar management, meeting coordination, and travel arrangements.Assist in managing food &amp; beverage operations, including inventory coordination, supplier communication, and menu updates.Create visually appealing content such as menus, promotional materials, social media posts, and product packaging using design tools (e.g., Adobe Photoshop, Illustrator, Canvas).Handle emails, phone calls, and daily correspondence professionally and efficiently.Manage social media platforms: post content, engage with followers, and track performance metrics.Support event planning, catering schedules, and product launches.Maintain organized digital files, databases, and reports.Conduct research and prepare presentations or reports as needed.Take initiative to solve problems and improve workflows.Qualifications:Proven experience as a personal assistant or administrative assistant (preferably in food &amp; beverage).Knowledge of kitchen or caf&eacute; operations, menu planning, or hospitality logistics.Proficient in graphic design tools (Adobe Creative Suite, Canva, etc.).Strong computer skills: Microsoft Office, Google Workspace, file management, etc.Familiarity with social media platforms and scheduling tools (e.g., Instagram, Facebook, Later, Hootsuite).Excellent time management, communication, and organizational skills.Ability to handle confidential information with discretion.Fluent in English; Arabic is a plus.Preferred Skills:Photography or videography experience.Basic understanding of branding and marketing.Experience working in a startup or creative environment.Job Types: Full-time, ContractPay: AED2,500.00 - AED3,500.00 per monthJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED2,500.00 - AED3,500.00 per monthExperience:<ul><li>2years: 1 year (Preferred)</li></ul>

Office Administrator with F&B background, illustrator and ADOBE photoshop

AlGhandoura Industrial Group LTD 

Job Overview AlGhandoura Industrial Group LTD is seeking a highly organised and efficient Administrative Assistant (Female) to join our team in Jeddah, Saudi Arabia. This is a full-time position offering a challenging and rewarding opportunity to contribute to the smooth running of our operations. The successful candidate will provide comprehensive administrative support to ensure efficient office operations. This role requires a proactive individual with excellent communication and interpersonal skills, capable of handling a diverse range of tasks and maintaining a high level of professionalism. Responsibilities * Manage and maintain schedules, appointments, and travel arrangements. * Prepare and edit correspondence, communications, presentations, and other documents. * Organise and maintain filing systems, both electronic and physical. * Answer and direct phone calls, taking messages and handling inquiries. * Manage office supplies and equipment, ensuring adequate stock levels. * Coordinate meetings and events, including booking venues and catering. * Provide general administrative support to various departments as needed. * Handle confidential information with discretion and professionalism. Qualifications * Proven experience as an administrative assistant or in a similar role. * Strong organisational and time management skills with the ability to prioritise tasks effectively. * Excellent written and verbal communication skills in English. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to work independently and as part of a team. * Strong attention to detail and accuracy. * Ability to maintain confidentiality and handle sensitive information. * Adaptability and flexibility to handle changing priorities and deadlines. &nbsp;

Administrative Assistant (Female)

Lunarx Bioscience and Laboratories Pvt. Ltd

Job Description &ndash; Office AdministratorLocation:Odisha Zonal Office &ndash; Lunarx Bioscience &amp; Laboratories Pvt. Ltd. Position Type: Full-Time | On-siteAbout UsLunarx Bioscience &amp; Laboratories Pvt. Ltd. is a forward-thinking pharmaceutical and bioscience company committed to innovation, precision, and excellence. With a foundation rooted in scientific integrity and a vision to advance healthcare, we are shaping the future of medicine while upholding time-tested values of discipline, accountability, and trust.We are seeking an Office Administrator to join our Head Office team, ensuring seamless coordination, efficiency, and professionalism in all administrative functions.Role OverviewThe Office Administrator will be responsible for overseeing daily operations of the head office, supporting management, and ensuring smooth communication across departments. This role requires organizational acumen, discretion, and the ability to manage multiple responsibilities with integrity and efficiency.Key Responsibilities<ul><li>Manage and oversee day-to-day office operations, ensuring an efficient and professional work environment.</li><li>Act as the first point of contact for visitors, clients, and external stakeholders at the head office.</li><li>Coordinate schedules, meetings, appointments, and travel arrangements for senior management.</li><li>Handle office correspondence, documentation, and filing systems (both physical and digital).</li><li>Maintain office supplies, equipment, and vendor relationships to ensure uninterrupted functioning.</li><li>Assist with HR-related administrative tasks including attendance, leave records, and onboarding support.</li><li>Support finance and procurement teams in invoice management, expense tracking, and petty cash handling.</li><li>Draft letters, memos, and official communications on behalf of the management.</li><li>Ensure compliance with company policies, confidentiality, and regulatory requirements in all administrative tasks.</li><li>Contribute to a professional, disciplined, and respectful office culture.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Administration, Business Management, or related field (preferred).</li><li>Proven experience (2&ndash;5 years) as an Office Administrator, Executive Assistant, or in a similar administrative role.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent written and verbal communication skills (English and Hindi proficiency required).</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently with minimal supervision while maintaining accountability.</li><li>Discretion, integrity, and professionalism in handling sensitive information.</li><li>Pleasant personality with strong interpersonal and coordination abilities.</li></ul>What We Offer<ul><li>A professional, growth-oriented work environment with opportunities for advancement.</li><li>Exposure to the dynamic world of pharmaceutical and biosciences innovation.</li><li>Competitive salary package with performance-based incentives.</li><li>A culture rooted in discipline, respect, and a shared vision for healthcare excellence.</li></ul>Application Process: Interested candidates may send their CV and a cover letter to [*lunarxbio@gmail.com]*, with the subject line: Application for Office Administrator &ndash; Head Office.Job Types: Full-time, Permanent, Freelance Contract length: 10 monthsPay: &#8377;7,000.00 - &#8377;14,900.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Alankrit

Role OverviewWe are looking for a detail-oriented and proactive Office Administrator to manage daily administrative operations and ensure smooth functioning of the office. The ideal candidate will be organised, resourceful, and capable of multitasking in a fast-paced environment.Key Responsibilities<ul><li>Oversee day-to-day office operations and maintain a productive work environment.</li><li>Manage correspondence, emails, and phone calls professionally.</li><li>Maintain office supplies and handle procurement as needed.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Assist with HR functions such as onboarding and maintaining employee records.</li><li>Handle vendor management and liaise with service providers.</li><li>Prepare reports, presentations, and documentation as required.</li><li>Ensure compliance with company policies and procedures.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration or related field preferred.</li><li>Proven experience as an Office Administrator, Office Assistant, or similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); basic accounting knowledge is a plus.</li><li>Ability to work independently and as part of a team.</li></ul>What We Offer<ul><li>Competitive salary and benefits.</li><li>A collaborative and supportive work environment.</li><li>Opportunities for professional growth and development.</li></ul>Job Type: Full-timeWork Location: In person

ABU ISSA HOLDING

Job Description:We are seeking a detail-oriented and organized Administrative Assistant to support our team. The ideal candidate will have strong skills in Microsoft Excel and hold a bachelor&rsquo;s degree.Key Responsibilities:<ul><li>Perform general administrative tasks such as filing, scheduling, and correspondence</li><li>Manage data entry, maintain records, and update spreadsheets using Excel</li><li>Assist in preparing reports, presentations, and documentation</li><li>Coordinate meetings, appointments, and travel arrangements</li><li>Support other departments with clerical and administrative duties as needed</li><li>Ensure accuracy and confidentiality of information</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree from a recognized university</li><li>Proven experience working with Microsoft Excel (data entry, formulas, pivot tables, etc.)</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Ability to work independently and as part of a team</li><li>Attention to detail and problem-solving aptitude</li></ul>Job Type: Full-timePay: QAR3,000.00 - QAR3,500.00 per monthApplication Question(s):<ul><li>What is your current salary/previous salary?</li><li>What is your salary expectation?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>administrative assistant: 3 years (Required)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>

Admin Assistant (Female)

Phillips Lytle LLP

<div><h3 class="jobSectionHeader">Job Summary</h3>
The Legal Administrative Assistant, for our Land, Environment and Energy Practice Group, (based out of our Buffalo, NY office) supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys and paralegals, performing complex and specialized administrative clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment.<h3 class="jobSectionHeader">
Essential Duties and Responsibilities</h3><ul><li>
Under attorney direction, prepare and organize opening or closing of Matters.</li><li>
Prepares and processes New Matter Intake forms.
</li><li>Prepares documents for e-filing as required. Responsible to accurately transcribe legal documents and materials.
</li><li>Prepare, revise, and process correspondence and memoranda as well as complex legal documents according to the requirements set by the relevant Practice Group.
</li><li>Maintains paper and electronic files in compliance with the Firm&rsquo;s policies.
</li><li>Coordinates lengthy and complex document preparation with the appropriate support departments, as needed. Ensures that all attachments, exhibits and enclosures are included.
</li><li>Reviews and routes incoming mail and faxes. Prepares and processes outgoing mail, arranging for faxing, specialized mail or messenger services as required.
</li><li>Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Prepares daily time entries for assigned attorneys and paralegals and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Coordinates client billing matters with the billing staff in the Accounting Department as needed.</li><li>
Receives and screens phone calls and takes messages as required. Receives and directs clients and visitors. Schedules meetings and arranges for conference rooms and meals.</li><li>
Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports.
</li><li>Uphold the firm&rsquo;s reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter.</li><li>
Performs other duties as assigned 
</li></ul><h3 class="jobSectionHeader">Qualifications and Requirements</h3><ul><li>
High school diploma required; at least two years of college preferred.</li><li>
At least two (2) years of experience as a Legal Administrative Assistant is preferred; prior experience in the assigned practice area(s) is desirable.</li></ul><h3 class="jobSectionHeader">
Knowledge, Skills and Abilities</h3><ul><li>
Demonstrated knowledge of legal terminology, legal documents, and legal processes in the assigned practice area(s).</li><li>
Accurate typing at a net speed of at least 60 words per minute preferred.</li><li>
Highly proficient in using MS Word and Outlook; computer skills sufficient to become proficient in the various computer applications used by Legal Administrative Assistants, such as time entry, billing, document management, etc.</li><li>
Excellent communication skills, both written and oral; solid command of the English language; demonstrated understanding of correct grammar, spelling and punctuation; excellent proofreading skills.</li><li>
Strong interpersonal skills; ability to work effectively, cooperatively and proactively within a team environment.</li><li>
Strong time management skills and the ability to work under pressure in a fast-paced environment; ability to coordinate multiple tasks concurrently and to meet deadlines.</li><li>
Strong organizational skills, basic math skills, and attention to detail.</li><li>
Initiative, flexibility, resiliency, and a willingness to adapt to change.</li></ul>
This position is anticipated to pay the range of $20-$30/hour, depending on experience.</div>

Legal Administrative Assistant

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Office Administrator

Office Administrator with F&B background, illustrator and ADOBE photoshop

Administrative Assistant (Female)

Office Administrator

Office Administrator

Admin Assistant (Female)

Legal Administrative Assistant