office administrative assistant

Logic Fire Protection

Office Administrative Assistant &ndash; In-PersonOur growing team is looking for a friendly, reliable Administrative Assistant to join us in person.About the roleThis is a full-time, in-person position based in 91214.You&rsquo;ll be a key part of day-to-day operations, helping keep things running smoothly for the team and our clients.Responsibilities include (but are not limited to):<ul><li>Answering phones and handling incoming calls</li><li>Working in Microsoft Office (Excel, Outlook, PowerPoint, and Word)</li><li>Communicating with clients in a clear, friendly, and professional manner</li><li>Scheduling jobs</li><li>Preparing work orders</li><li>Submitting reports</li></ul>What we&rsquo;re looking for:<ul><li>Strong organizational skills and the ability to multi-task</li><li>Fluent English with excellent verbal and written communication</li><li>Friendly, professional client interaction</li><li>Solid knowledge of Microsoft Office (Word, Excel, PowerPoint required)</li><li>Spanish speaking is a plus, but not required</li><li>Previous administrative experience preferred</li><li>Previous experience in fire protection field is a plus</li></ul>This is a W-2 position.We&rsquo;re looking for someone dependable who takes pride in being organized and helpful.If that describes you, we&rsquo;d love to hear from youWork Location: In person

Office Administrative Assistant

Nola's Home Care

Job Overview We are seeking a detail-oriented and proactive Office Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office environment. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to providing outstanding customer service. This position involves a variety of administrative tasks that support the daily functions of our office.Duties<ul><li>Manage front desk operations, including greeting visitors and handling inquiries.</li><li>Operate multi-line phone systems to facilitate effective communication.</li><li>Perform data entry and maintain accurate filing systems for easy access to information.</li><li>Utilize QuickBooks for bookkeeping and financial record management.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Provide customer support by addressing client needs and resolving issues promptly.</li><li>Prepare documents and correspondence using Microsoft Office and Google Workspace.</li><li>Proofread materials for accuracy and clarity before distribution.</li><li>Maintain office supplies inventory and order as necessary.</li><li>Support various clerical tasks including typing, filing, and organizing documents.</li><li>Collaborate with team members to enhance office efficiency and workflow.</li></ul>Requirements<ul><li>Previous office experience is preferred, with a focus on administrative roles.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.</li><li>Strong computer literacy with the ability to learn new software quickly.</li><li>Excellent organizational skills with a keen attention to detail.</li><li>Effective phone etiquette and strong verbal communication skills.</li><li>Bilingual candidates are encouraged to apply for enhanced customer interaction.</li><li>Experience in customer service or support roles is highly valued.</li><li>Familiarity with QuickBooks or similar accounting software is a plus.</li><li>Ability to manage time effectively and prioritize tasks in a fast-paced environment.</li><li>Experience as a dental or medical receptionist is advantageous but not required.</li><li>Previous personal assistant experience will be considered an asset. If you are enthusiastic about contributing to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting opportunity.</li></ul>Job Type: Part-timePay: $14.00 - $16.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Referral program</li></ul>Work Location: In person

The Medicare Authority

Job SummaryWe are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of daily operations, ensuring smooth office functions and exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster a productive, welcoming environment. The ideal candidate is proactive, tech-savvy, and excels at multitasking in a fast-paced setting. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization.Duties<ul><li>Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy</li><li>Perform data entry tasks accurately using spreadsheets, word processing, and productivity software such as Microsoft Office and Google Workspace</li><li>Maintain organized filing systems both digitally and physically, ensuring quick retrieval of documents and records</li><li>Schedule appointments, manage calendars, and coordinate meetings efficiently for staff and clients</li><li>Handle correspondence via email, phone communication, and written documents with clarity and professionalism</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping</li><li>Support office management activities including supply inventory, equipment maintenance, and general administrative support</li></ul>Skills<ul><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation, spreadsheets, and communication</li><li>Strong computer literacy with excellent typing speed, proofreading skills, and technical proficiency in office productivity software</li><li>Experience with multi-line phone systems, phone etiquette, and customer service to ensure positive client interactions</li><li>Bilingual abilities are a plus for effective client communication in diverse environments</li><li>Demonstrated organizational skills with the ability to prioritize tasks efficiently using time management techniques</li><li>Previous clerical experience or office management background preferred; familiarity with medical or dental receptionist duties is advantageous</li><li>Knowledge of bookkeeping procedures using QuickBooks or similar software is desirable for handling financial transactions</li></ul>Join us to be part of a vibrant team where your organizational talents make a real impact! We value proactive individuals who thrive on providing exceptional support while maintaining a positive attitude. This role offers the chance to grow your administrative expertise within a supportive environment that appreciates dedication and enthusiasm.Pay: $17.00 - $18.00 per hourWork Location: In person

TransGlobal Holdings Co.

<div>GENERAL FUNCTION / SUMMARY
The Administrative Assistant is the first point of contact for visitors and callers and plays a key role in maintaining a smooth and professional front office environment. This position is responsible for handling incoming communications, supporting internal teams with clerical and administrative tasks, and assisting with day-to-day office operations. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
MAJOR DUTIES AND RESPONSIBILITIES<ul><li>
Greet guests with a professional and friendly demeanor, ensuring they are assisted promptly and connected with the appropriate team members.</li><li>
Answer incoming phone calls, directing them to the right contacts or taking accurate messages when needed.</li><li>
Notify agents, managers, or staff immediately when clients or visitors arrive.</li><li>
Enter new client and agent information into internal platforms (e.g., Inbound system) to support follow-ups and data accuracy.</li><li>
Input insurance policy details into AI and digital systems, ensuring accuracy and timeliness.</li><li>
Scan and save insurance policies and related documents into client folders under the appropriate categories (e.g., New Business).</li><li>
Communicate with the Asia team and relevant agents to confirm the status of mailed policies (sent and received).</li><li>
Maintain the cleanliness and organization of the front desk and lobby area to ensure a professional appearance at all times.</li><li>
Manage conference room reservations; coordinate room usage schedules and communicate availability clearly with coworkers.</li><li>
Ensure timely distribution of mail to internal departments and individuals.</li><li>
Scan and forward important documents to designated contacts across multiple office locations.</li><li>
Assist with outgoing mail or materials, ensuring accurate labeling and delivery.</li><li>
Coordinate holding and release of checks, marketing materials, or policy packages as instructed.</li><li>
Provide general administrative support to team members and management, including special projects and time-sensitive requests.</li><li>
Train and mentor newly hired front desk team members, sharing best practices, office protocols, and system procedures.</li><li>
Stay informed on company policies and updates to answer common internal and external questions.</li></ul>
BASIC QUALIFICATIONS<ul><li>
High school diploma or equivalent; associate degree preferred.</li><li>
1-2 years of experience in an administrative or front desk role.</li><li>
Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfortable learning new systems.</li><li>
Strong communication skills, both verbal and written.</li><li>
Excellent organizational and time management skills.</li><li>
Ability to maintain confidentiality and exercise good judgment.</li><li>
Bilingual skills (e.g., English/Mandarin) is required.</li></ul>
WHO WE ARE
With over 30 years of experience, TransGlobal has grown into the largest Asian-focused, all-in-one financial services platform in the U.S. We offer a comprehensive suite of services-including life and health insurance, annuities, real estate, private lending, tax and estate planning, and investment management-through a network of 30+ branches across 14 states and over 5,000 professional independent agents. Our mission is to deliver trustworthy, customer-centric financial solutions, all in your language and aligned with your goals.
WHY JOIN US<ul><li>
Industry Leader: Join the nation's largest Asian-focused financial services firm with a well-established brand and expansive network.</li><li>
MultilingualMulticultural: Work in a dynamic, diverse environment that understands and serves multicultural communities.</li><li>
Career Growth: Access to cross-functional training, licensing support, and professional development opportunities.</li><li>
Collaborative Culture: Be part of a supportive team that values innovation, initiative, and shared success.</li><li>
Impactful Work: Help individuals and families achieve financial security and generational wealth.</li></ul>
WHAT WE OFFER<ul><li>
Competitive salary and benefits package.</li><li>
Opportunity to work in a collaborative and innovative environment.</li><li>
Professional development and growth opportunities.</li><li>
Pay starts at $18 -$22/hour based on experience.</li></ul></div>

Office Administrative Assistant (Bilingual in Chinese)

Parrish Contracting

Job OverviewWe are seeking a dynamic and highly organized Office Assistant/Administrator to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment, loves multitasking, and is passionate about ensuring smooth office operations. As an essential part of our administrative team, you will handle a variety of clerical, customer service, and office management duties that keep our workplace running efficiently. Your proactive attitude and excellent communication skills will help foster a welcoming atmosphere for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while supporting our vibrant organizational culture.Responsibilities<ul><li>Maintain organized filing systems, both physical and digital, ensuring confidentiality of sensitive information</li><li>Perform data entry tasks accurately using Microsoft Office applications and bookkeeping software such as QuickBooks, SharePoint and Excel</li><li>Support calendar management by scheduling meetings, appointments, and coordinating personal assistant tasks (as needed)</li><li>Handle office supply inventory and place orders to ensure smooth daily operations</li><li>Sorting through truck tickets on and off site</li><li>Data entry</li></ul>Experience<ul><li>Proven experience in an office environment with strong clerical and administrative responsibilities</li><li>Familiarity with QuickBooks for bookkeeping and financial record keeping</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy</li><li>Demonstrated organizational skills with the ability to prioritize tasks effectively in a busy setting</li><li>Personal assistant or office management experience is a plus</li></ul>Join us to be part of our team where your organizational talents make a real difference! We value proactive individuals who are eager to contribute their skills in a supportive environment that encourages growth. This role is paid &mdash; offering you the opportunity to develop your career while making meaningful contributions every day.Pay: From $16.00 per hourWork Location: In person

Office Assistant/Administrator

Go Ready Solar

Job OverviewWe are seeking an entry level bilingual, dedicated and organized Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support, ensuring smooth office operations, and delivering exceptional customer service. This role requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. The schedule will be as follows: 10:00 AM-2:00 PM.Duties<ul><li>Answer and manage incoming phone calls with professionalism and courtesy, demonstrating excellent phone etiquette.</li><li>Perform data entry tasks accurately and efficiently, maintaining up-to-date records.</li><li>Provide customer support by addressing inquiries and resolving issues promptly.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings for team members.</li><li>Conduct proofreading of documents to ensure accuracy and clarity before distribution.</li><li>Collaborate with team members to maintain an organized office environment, ensuring all supplies are stocked and readily available.</li><li>Act as a personal assistant to executives or managers when required, handling various administrative tasks.</li></ul>Experience<ul><li>Entry-Level role</li><li>Bilingual candidates are highly encouraged to apply, as this skill will enhance communication with diverse clients.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li></ul>If you possess these skills and are eager to contribute to our team's success, we invite you to apply for the Office Assistant position today!Job Type: Full-timePay: $16.00 - $18.00 per hourApplication Question(s):<ul><li>What is the best phone number to reach you at?</li><li>Do you speak both english and spanish?</li></ul>Ability to Commute:<ul><li>McAllen, TX 78501 (Required)</li></ul>Work Location: In person

Part-Time Office Admin Assistant | English & Spanish Required

The Makeover Corp

Admin Cum Office AssistantTre&yuml;sta Abu DhabiLocation: Abu Dhabi, UAEJob Type: Full-timeAbout UsTre&yuml;sta Abu Dhabi is part of the Tre&yuml;sta Real Estate brand, built on the belief that trust isn&rsquo;t just a value&mdash;it&rsquo;s our identity. Inspired by the Nordic word for &ldquo;trust,&rdquo; we combine integrity, transparency, and data-driven expertise to help clients buy, sell, and invest in real estate with confidence. Our mission is to make every property journey simple, enjoyable, and rewarding while delivering exceptional service and long-term relationships.About the RoleTre&yuml;sta Abu Dhabi is looking for a highly organized and proactive Admin Cum Office Assistant to support our daily office operations. The ideal candidate will ensure the office runs efficiently while assisting the management team with administrative tasks, documentation, communication, and coordination.Key Responsibilities<ul><li>Manage day-to-day office administration and operations.</li><li>Handle incoming calls and walk-in clients.</li><li>Maintain and organize company files, records, and documents.</li><li>Prepare reports, letters, contracts, and other business documents.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Coordinate with internal teams and external vendors.</li><li>Manage office supplies and ensure smooth office functioning.</li><li>Ensure confidentiality of company information and documents.</li></ul>Requirements<ul><li>Minimum 1 year of administrative or office assistant experience (real estate experience is an advantage).</li><li>Excellent communication skills in English.</li><li>Strong organizational and time management skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional appearance and positive attitude.</li><li>Immediate joiners will be preferred.</li></ul>Salary: Up to AED 4,000 per month (based on experience and qualifications).Pay: Up to AED4,000.00 per monthWork Location: In person

Admin Cum Office Assistant

Search 9565+ Office administrative assistant jobs near you this August. New roles added regularly across leading industries. Apply today.

9565 office administrative assistant jobs Near Me

Office Administrative Assistant

Office Administrative Assistant

Office Administrative Assistant

Office Administrative Assistant (Bilingual in Chinese)

Office Assistant/Administrator

Part-Time Office Admin Assistant | English & Spanish Required

Admin Cum Office Assistant