office administrative assistant

World Class Trucking

<p>Office Assistant</p><p>World Class Trucking is looking for a reliable and organized Office Assistant to join our team.</p><p>Responsibilities</p><ul><li>Answer phone calls and emails.</li><li>Assist with general office tasks and paperwork.</li><li>Communicate with customers and drivers.</li><li>Maintain records using Microsoft Excel.</li><li>Support day-to-day office operations.</li></ul><p>Requirements</p><ul><li>Basic computer skills.</li><li>Good communication and organizational skills.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Willing to learn.</li><li>Bilingual (English and Spanish or Turkish) is a plus.</li></ul><p>Job Type</p><ul><li>Full-time</li></ul><p>Pay</p><ul><li>$20&ndash;$24 per hour, based on experience</li></ul><p>Benefits</p><ul><li>Paid Time Off (PTO)</li><li>Opportunity for growth and advancement within the company</li><li>On-the-job training provided</li></ul><p>Location</p><ul><li>Holbrook, NY 11741</li></ul><p>Why Join Us?</p><ul><li>Friendly and supportive work environment</li><li>Opportunity to learn the transportation and logistics industry</li><li>Potential for career growth as the company continues to expand</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $24.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Ability to Commute:</p><ul><li>Holbrook, NY 11741 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Holbrook, NY 11741: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Office Administrative Assistant

Herron heating and cooling

<p><b>Job Summary</b></p><p>Office Administrative Assistant &ndash; HVAC</p><p><b>Location:</b> Herron Heating &amp; Cooling, LLC<br/><b>Type:</b> Full-time</p><p><b>Job Summary:</b><br/>We are looking for an organized and dependable <b>Office Administrative Assistant</b> to support daily operations in our HVAC office. This role involves customer service, scheduling, and general administrative support.</p><p><b>Responsibilities:</b></p><ul><li>Answer phones and assist customers</li><li>Schedule and dispatch HVAC technicians</li><li>Prepare invoices, work orders, and service documents</li><li>Maintain customer records and job files</li><li>Assist with billing, payments, and basic data entry</li><li>Provide general office and administrative support</li></ul><p><b>Qualifications:</b></p><ul><li>High school diploma or equivalent</li><li>Previous administrative experience (HVAC or construction preferred)</li><li>Strong communication and organizational skills</li></ul><p><b>Benefits:</b><br/>Pay, PTO, Insurance, 401K</p><p><b>Apply:</b><br/>Send resume to amanda@herronhvac.com</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>Customer service: 2 years (Required)</li></ul><p>Work Location: In person</p>

Office Administrative Assistant (2+years of customer service experience required)

Northbrook School District 28

<div><p><b>2026-2027 School Office Administrative Assistant (Full-Time) for Greenbriar Elementary School</b><br>
<br>
<b>Salary: </b>$35,000 - $43,000<br>
<b>Benefits Eligibility: </b>Eligible for full-time benefits for classified personnel<br>
<b>Work Year: </b>8/3/2026 - 6/25/2027<br>
<br>
<b>Qualifications:</b><br>
High School diploma or equivalent, Bachelor's Degree preferred; to perform this job successfully, an individual must have exceptional communication and customer service skills, an ability to contribute to a team environment, excellent multi-tasking skills, technology expertise especially with Google Suite; experience managing grants is desired</p><p><b>
Reports to:</b><br>
Principal</p><p><b>
Performance Responsibilities:</b></p><ul><li>
Manage daily staff and student attendance</li><li>
Communicate with parents regarding all aspects of the school and programming</li><li>
Answer telephone, respond to questions, set appointments or route calls to appropriate personnel</li><li>
Manage timesheet procedures</li><li>
Budget maintenance, ordering, and supply management</li><li>
Manage school-wide Google calendars</li><li>
Manage student enrollment and residency processes</li><li>
Coordinate with outside lunch providers</li><li>
Create and type correspondence, letters, memos and forms</li><li>
Prepare purchase orders, check requests, bank deposits, budget</li><li>
Receive visitors, parents, and students utilizing safety protocols</li><li>
Maintain school records, including cumulative files</li><li>
Act as liaison between school and community, volunteer groups, principal, parents, staff and students</li><li>
Help to secure substitutes for all building staff</li><li>
Coordinate daily substitute teachers, maintain records, and report substitute teacher service to District Administration staff as needed</li><li>
Process records transfer requests</li><li>
Other duties as assigned by building principal and/or the District Office</li></ul><p><b>
Terms of Employment:</b><br>
11 Month Position; salary and benefits as determined annually by the D28 Board of Education<br>
<br>
<b>Application Procedure:</b><br>
Please upload to your application at least three letters of reference<br>
<br>
<b>District 28 Statement:</b><br>
Northbrook District 28 is a four-school district with approximately 1,800 students. The community is committed to excellence in education, which is evidenced by the programs and opportunities available to our children. We are guided by the mission to Empower Every Learner.</p></div>

2026-2027 School Office Administrative Assistant (Full-Time) for Greenbriar Elementary School

The Joint Commission

<div>Overview:
<p>
The Administrative Office Coordinator provides administrative and operational support for the Washington, DC office location. This role ensures the smooth day-to-day functioning of the office while supporting leadership activities and coordinating administrative operations. In collaboration with Office Manager / Executive Assistant, Coordinator will support executives and provide administrative assistance to leaders visiting or working from the Washington, DC office. The role also serves as a backup resource to the Office Manager/Executive Assistant supporting the EVP of Public Policy &amp; Government Relations when needed. This position requires strong organizational skills, discretion when handling confidential information, and the ability to manage multiple priorities in a professional and fast-paced</p><p>
environment.</p>
Responsibilities:
<div>
Office Operations Coordination</div><ul><li>
Serve as administrative coordinator for the Washington, DC office location.</li><li>
Support the daily operational needs of the office, ensuring efficient and organized office operations.</li><li>
Coordinate office logistics including meeting room scheduling, visitor coordination, and internal office communications.</li><li>
Maintains office supplies and coordinate with vendors and building management as needed.</li><li>
Ensure conference rooms and shared spaces are prepared for meetings and leadership visits.</li></ul><div></div><div><br>
Administrative Support for Leadership</div><ul><li>
Provide administrative support to executives, including calendar coordination, meeting scheduling, and preparation of meeting materials.</li><li>
Assist with preparation and formatting of documents, presentations, and briefing materials.</li><li>
Coordinate meeting logistics including agendas, meeting materials, and follow-up actions.</li><li>
Assist with travel arrangements and expense reports as needed.</li></ul><div></div><div><br>
Leadership and Visitor Coordination</div><ul><li>
Provide administrative assistance to senior leaders and staff visiting or working from the Washington, DC office.</li><li>
Coordinate logistics for leadership visits, internal meetings, and small office events.</li><li>
Ensure visiting leaders and guests have the resources and administrative support needed while working from the office.</li></ul><div></div><div><br>
Executive Assistant Backup Support</div><ul><li>
Serve as a backup resource to the Office Manager / Executive Assistant supporting the EVP of Public Policy &amp; Government Relations as needed.</li><li>
Assist with scheduling coordination, meeting logistics, and administrative tasks during periods of high volume or absence of the Office Manager/Executive Assistant.</li></ul><div></div><div><br>
Administrative Coordination</div><ul><li>
Prepare, edit, and format documents, reports, and correspondence.</li><li>
Maintain organized electronic and physical filing systems.</li><li>
Support coordination of internal meetings, administrative workflows, and project tracking.</li><li>
Assist with special projects and administrative initiatives as assigned.</li><li>
Communication and Relationship Management</li><li>
Serve as a professional point of contact for staff and visitors to the Washington, DC office.</li><li>
Maintain strong working relationships with internal teams and external partners.</li><li>
Exercise sound judgment when handling confidential or sensitive information.</li></ul>
Qualifications:
<div>
Education</div><ul><li>
Bachelor&rsquo;s degree preferred or equivalent work experience.</li></ul><div></div><div><br>
Experience</div><ul><li>
4+ years of administrative, office coordination, or executive support experience.</li><li>
Experience supporting senior leaders preferred.</li><li>
Experience coordinating office operations or supporting leadership teams in a professional environment.</li></ul><div></div><div><br>
Skills and Abilities</div><ul><li>
Strong organizational and time management skills.</li><li>
Ability to manage multiple priorities and deadlines.</li><li>
Excellent written and verbal communication skills.</li><li>
Demonstrated ability to maintain confidentiality and exercise sound judgment.</li><li>
Strong attention to detail and commitment to accuracy.</li><li>
Professional presence and ability to interact effectively with senior leadership.</li><li>
Ability to work independently while collaborating effectively with teams.</li></ul><div></div><div><br>
Technical Skills</div><ul><li>
Proficiency in Microsoft Office Suite.</li><li>
Experience with contact databases or office management systems preferred.</li></ul><div></div><div><br>
This job description is intended to describe the general nature and level of work performed by an employee assigned to this position. The description is not an exhaustive list of all duties, responsibilities, knowledge, skills, and abilities, and working conditions associated with this position. All requirements are subject to possible modification and reasonably accommodate individuals with disabilities.</div>
Equal Opportunity Field:
<div><b>
We offer a comprehensive benefit package. For a complete overview of our benefits package, please visit our </b><b>Joint Commission Career Page</b></div><div></div><div><br>
We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by law.</div>
Min: USD $67,000.00/year Max: USD $84,000.00/year</div>

Administrative Office Coordinator (Administrative Assistant)

Zaki Salon

<p><b>Job Title: HR/Administrative Assistant</b></p><p><b>Location:</b> Dubai</p><p><b>Job Type:</b> Full-time</p><p><b>About Us:</b> Zaki Group are seeking an organized and proactive Office Admin to support our team and ensure efficient office operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide general administrative support, including managing correspondence, scheduling appointments, and maintaining files.</li><li>Answer phone calls and respond to emails in a professional manner.</li><li>Assist with document preparation, data entry, and record keeping.</li><li>Coordinate meetings, including arranging logistics and preparing materials.</li><li>Maintain office supplies and inventory, placing orders as needed.</li><li>Support project management tasks, including tracking progress and deadlines.</li><li>Assist in onboarding new employees and organizing training sessions.</li><li>Perform other related duties as assigned.</li></ul><p><b>Qualifications:</b></p><ul><li>High school diploma or equivalent; additional certification in office management or related field is a plus.</li><li>Proven experience as an administrative assistant or in a similar role.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent verbal and written communication skills.</li><li>Ability to handle multiple tasks and prioritize effectively.</li><li>Discretion and confidentiality in handling sensitive information.</li></ul><p><b>How to Apply:</b> Interested candidates should also submit their resume and a cover letter to info@zakigroup.ae</p><p>Job Type: Full-time</p><p>Pay: From AED4,000.00 per month</p><p>Experience:</p><ul><li>Microsoft Office: 1 year (Required)</li><li>Administrative experience: 1 year (Required)</li><li>admin: 1 year (Required)</li></ul><p>Language:</p><ul><li>english (Preferred)</li></ul><p>Work Location: In person</p>

Office Administrator

Laureate Properties

<p><b>About the Company</b><br/><b>Laureate Properties</b> is a Dubai-based real estate agency specializing in off-plan sales, secondary market transactions, rentals, and investment advisory services. The company caters to high-net-worth clients and is expanding its operational and administrative structure to support rapid growth.</p><p><b>Job Overview</b></p><p>We are seeking a highly organized and proactive Office Administrator who will also function as the Executive Assistant to the CEO. The ideal candidate will be responsible for managing daily office operations, coordinating internal communication, supporting sales and management teams, and assisting the management in administrative and operational tasks.</p><p>This role requires prior real estate experience in the UAE, strong understanding of RERA regulations, and the ability to work in a fast-paced, high-performance environment.</p><p><b>Key Responsibilities</b></p><ul><li>Provide direct administrative support to the management, including calendar management, scheduling meetings, and follow-ups</li><li>Manage day-to-day office operations and ensure smooth workflow across departments</li><li>Handle professional email communication with clients, developers, and internal teams</li><li>Draft, review, and respond to business correspondence in a professional manner</li><li>Maintain client records, listings data, and internal documentation accurately</li><li>Coordinate with sales agents, marketing teams, and third-party vendors</li><li>Assist in preparing reports, presentations, and business summaries for management</li><li>Ensure compliance awareness and coordination in line with RERA guidelines</li><li>Support CRM updates and lead management processes</li><li>Assist in organizing meetings, property viewings, and internal events</li><li>Use AI tools and productivity software to improve efficiency in reporting, communication, and operations</li></ul><p><b>Required Skills &amp; Qualifications</b></p><ul><li>Minimum 1 year experience in <b>UAE real estate industry (mandatory)</b></li><li>Strong understanding of <b>RERA regulations and Dubai property market practices</b></li><li>Prior experience in administrative, office management, or executive assistant roles</li><li>Strong written and verbal English communication skills</li><li>Ability to independently manage emails, client communication, and follow-ups</li><li>Familiarity with CRM systems and basic real estate documentation</li><li><b>AI-equipped mindset</b>: ability to use AI tools (e.g., ChatGPT, automation tools) for productivity, drafting, and workflow optimization</li><li>Strong organizational and multitasking abilities</li><li>High attention to detail and confidentiality when handling business information</li><li>Ability to work directly with senior leadership.</li></ul><p><b>Preferred Attributes</b></p><ul><li>Experience working in a fast-paced brokerage or developer environment</li><li>Knowledge of off-plan sales processes in Dubai</li><li>Tech-savvy with interest in automation and digital tools</li><li>Problem-solving mindset with proactive approach to tasks</li><li>Professional demeanor suitable for UHNW client-facing environment</li></ul><p>Pay: From AED3,500.00 per month</p><p>Work Location: In person</p>

Studio link interior and decoration

<p>The Administrative Assistant provides administrative and clerical support to ensure efficient office operations. This role involves managing schedules, handling correspondence, maintaining records, coordinating meetings, and assisting staff and management with day-to-day tasks.</p><p>Key Responsibilities</p><ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, edit, and distribute documents, reports, and presentations.</li><li>Organize and maintain filing systems, records, and databases.</li><li>Coordinate travel arrangements and expense reports.</li><li>Order and manage office supplies and equipment.</li><li>Assist with data entry and record keeping.</li><li>Greet visitors and provide customer service support.</li><li>Support special projects and administrative initiatives.</li><li>Ensure confidentiality of sensitive information.</li></ul><p>Required Qualifications</p><ul><li>High school diploma or equivalent (Associate's or Bachelor's degree preferred).</li><li>Proven experience in an administrative, clerical, or office support role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office software.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational and time-management abilities.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to multitask and prioritize workload effectively.</li><li>OWN VISA PREFFERED</li></ul><p>Preferred Skills</p><ul><li>Experience with scheduling software and office management systems.</li><li>Basic bookkeeping or accounting knowledge.</li><li>Professional demeanor and customer service orientation.</li><li>Ability to work independently and as part of a team.</li></ul><p>Pay: AED3,000.00 per hour</p><p>Work Location: In person</p>

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8675 office administrative assistant jobs Near Me

Office Administrative Assistant

Office Administrative Assistant (2+years of customer service experience required)

2026-2027 School Office Administrative Assistant (Full-Time) for Greenbriar Elementary School

Administrative Office Coordinator (Administrative Assistant)

Office Administrator

Office Administrator

Office Administrator