office administrative assistant

Niagara Falls Coach Lines

Office Administrative Assistant - Bookkeeping &amp; Human Resources FocusPosition OverviewThis position supports upper administration and requires a professional, organized, and self-motivated individual. Duties include daily bookkeeping tasks such as accounts payable and receivable, account reconciliation, and billing preparation, along with general HR responsibilities.Position Type: 20 &ndash; 35 hours per week, hours will increase with time/responsibilities.About Us:We are a transportation company who offers transport services throughout the Western New York area.We are looking for an honest, hard-working, dependable and motivated individual, who is respectful to fellow employees and customers. We are seeking a detail-oriented and proactive Administrative Assistant with a strong background in bookkeeping and human resources to support our growing team.Responsibilities:<ul><li>Perform daily bookkeeping tasks, including data entry, accounts payable/receivable, bank reconciliations, and expense tracking.</li><li>Support HR functions such as onboarding, benefits administration, and compliance with employment regulations.</li><li>Prepare reports, correspondence, and documentation as needed.</li><li>Maintain organized filing systems (electronic and paper) for financial and HR records.</li><li>Serve as the point of contact for employee inquiries regarding HR policies, benefits, and payroll.</li><li>Assist with scheduling, office communications, and general administrative support.</li></ul>Qualifications:<ul><li>Proven experience in administrative support with concentration in bookkeeping and/or HR.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to handle confidential information with discretion.</li><li>Must have a valid driver&rsquo;s license.</li><li>Reliable transportation.</li><li>Strong ability in using MS Office (MS Excel is a must).</li><li>All candidates will be subject to a drug test/background check.</li><li>Minimum 23 years of age.</li><li>Must be eligible to work in the United States.</li></ul>Preferred:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Accounting, or Human Resources.</li></ul>What We Offer:<ul><li>Competitive salary based on experience</li><li>Paid time off and holidays</li></ul>Job Types: Full-time, Part-timePay: $20.00 - $22.00 per hourExpected hours: 25 &ndash; 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Office Administrative Assistant - Bookkeeping & Human Resources Focus

Ohio Citizen Action

<div>We are seeking a highly organized and proactive part-time Operations Administrative Assistant to oversee and manage office operations at four of our locations in Cleveland, OH. The ideal candidate will play a crucial role in supporting daily operations and ensuring a smooth workflow. This position requires excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. 
Key Responsibilities:
<ul><li>Oversee daily office functions, including facility maintenance and supply management.</li></ul>
<ul><li>Monitor office space utilization and coordinate layout adjustments as needed.</li></ul>
<ul><li>Support staff with administrative tasks, including scheduling and documentation.</li></ul>
<ul><li>Serve as a point of contact for facility-related inquiries and issues.</li></ul>
<ul><li>Maintain office safety protocols and coordinate with maintenance staff as required.</li></ul>
<ul><li>Prepare and maintain records for audits and compliance checks.</li></ul>
<ul><li>Manage phone calls and correspondence (e-mail, letters, packages etc.)</li></ul>
<ul><li>Other duties as assigned.</li></ul> 
Qualifications:
<ul><li>Proven experience in office administration or facility management.</li></ul>
<ul><li>Strong organizational and communication skills.</li></ul>
<ul><li>Ability to travel as needed.</li></ul>
<ul><li>Proficiency in office software (e.g., Microsoft Office, Google Workspace).</li></ul>
<ul><li>Problem-solving ability and attention to detail.</li></ul></div>

Operations Administrative Assistant (part-time)

Vanderlande

<div>
 Job Title
 
 
 Project Admin Assistant
 
 
 
 Job Description
 
 
 
 External Job Description
 
 
 
 Job Purpose Statement
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and logistical support to ensure
 
 
 </li>
 </ul>
 smooth and efficient operations at the site.
 
 
 <ul>
 <li>
 Coordinating with various stakeholders and maintaining essential
 
 
 </li>
 </ul>
 documentation and supplies.
 
 
 
 Scope
 
 
 
 <ul>
 <li>
 Covering site administration and logistics operations at the airport.
 </li>
 <li>
 Interfacing with management, technical teams, vendors, and finance,
 
 
 </li>
 </ul>
 while ensuring compliance with airport and organizational regulations.
 
 
 
 Qualification And Abilities
 
 
 
 <ul>
 <li>
 A bachelor's degree or equivalent with strong computer skills.
 </li>
 <li>
 At least 2-3 years of relevant administrative or office management
 
 
 </li>
 </ul>
 experience.
 
 
 <ul>
 <li>
 Excellent communication skills (in English and Arabic).
 </li>
 <li>
 Experience handling multiple tasks in a high-performing environment.
 </li>
 <li>
 MS Office skills (Word, Excel, PowerPoint).
 </li>
 <li>
 Detail-oriented, self-starter, and proactive personality.
 </li>
 <li>
 Must be punctual, dedicated, and responsible.
 </li>
 <li>
 Decision-making ability.
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative assistance to management.
 </li>
 <li>
 Track, log, and up-keep of documentation, records of work visas,
 
 
 </li>
 </ul>
 passports, and resident IDs.
 
 
 <ul>
 <li>
 Manage airport pass applications and renewals.
 </li>
 <li>
 Manage vendor coordination for timely delivery of orders/supplies.
 </li>
 <li>
 Collect POs, payment cheques, and deposit in the bank.
 </li>
 <li>
 Collaborate with Finance for billing.
 </li>
 <li>
 Prepare entry/exit gate passes.
 </li>
 <li>
 Keep tracked records of work visas, passports, and resident IDs.
 
 
 </li>
 </ul>
 Supervise security Team if required.
</div>

Project Admin Assistant

Vanderlande Industries

<div><div>Job Title</div>
Project Admin Assistant<div></div><div>
Job Description</div><div>
External Job Description</div><div>
Job purpose statement:</div><ul><li>Provide comprehensive administrative and logistical support to ensure</li></ul><div>
smooth and efficient operations at the site.</div><ul><li>Coordinating with various stakeholders and maintaining essential</li></ul><div>
documentation and supplies.</div><div></div><div> 
Scope:</div><ul><li>Covering site administration and logistics operations at the airport.</li><li>Interfacing with management, technical teams, vendors, and finance,</li></ul><div>
while ensuring compliance with airport and organizational regulations.</div><div></div><div> 
Qualification and abilities:</div><ul><li>A bachelor's degree or equivalent with strong computer skills.</li><li>At least 2-3 years of relevant administrative or office management</li></ul><div>
experience.</div><ul><li>Excellent communication skills (in English and Arabic).</li><li>Experience handling multiple tasks in a high-performing environment.</li><li>MS Office skills (Word, Excel, PowerPoint).</li><li>Detail-oriented, self-starter, and proactive personality.</li><li>Must be punctual, dedicated, and responsible.</li><li>Decision-making ability.</li></ul><div></div><div> 
Responsibilities:</div><ul><li>Provide administrative assistance to management.</li><li>Track, log, and up-keep of documentation, records of work visas,</li></ul><div>
passports, and resident IDs.</div><ul><li>Manage airport pass applications and renewals.</li><li>Manage vendor coordination for timely delivery of orders/supplies.</li><li>Collect POs, payment cheques, and deposit in the bank.</li><li>Collaborate with Finance for billing.</li><li>Prepare entry/exit gate passes.</li><li>Keep tracked records of work visas, passports, and resident IDs.</li></ul><div>
Supervise security Team if required.</div></div>

Upstrol Technologies

Upstrol Health Private Limited is a growing organization in the healthcare and wellness industry, committed to delivering quality services and products. We are looking for a proactive and detail-oriented Office Assistant to support our daily operations and ensure smooth functioning of the office.Female (Only)Key Responsibilities:Handle day-to-day administrative tasks and office operations.Maintain files, records, and documents in an organized manner.Manage incoming and outgoing correspondence (emails, letters, packages).Assist in scheduling meetings, appointments, and travel arrangements.Support HR and accounts teams with basic data entry and documentation.Monitor office supplies and coordinate with vendors for purchases.Welcome and assist visitors, clients, and employees as needed.Ensure the office environment is clean, safe, and well-maintained.Job Type: Full-timePay: &#8377;10,000.00 - &#8377;13,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Tamil, English (Preferred)</li></ul>Work Location: In person

Office Admin

Justice For Workers, P.C.

Job Summary We are seeking a bilingual Executive and Administrative Assistant (Vietnamese-English) to provide comprehensive administrative and personal support to our two founding attorneys. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage diverse responsibilities efficiently.Prior experience is not required&mdash;what matters most is a positive attitude, reliability, and a willingness to learn.Responsibilities<ul><li>Serve as front desk receptionist, managing incoming calls and welcoming visitors.</li><li>Conduct client intake both over the phone and in person.</li><li>Perform general administrative duties, including sorting and distributing mail, scanning, mailing, filing, data entry, and preparing basic reports.</li><li>Act as a liaison between attorneys and clients, court clerks, and vendors to ensure clear and timely communication.</li><li>Provide executive support such as calendar management, meeting coordination, phone screening, and setting reminders using Outlook.</li><li>Plan and coordinate travel and event logistics for the attorneys.</li><li>Manage and pay business-related and household bills.</li><li>Purchase office and household supplies as needed.</li><li>Coordinate and supervise maintenance vendors for both office and home-related tasks.</li></ul>Requirements<ul><li>Bilingual in Vietnamese and English, with proficiency in speaking, reading, and writing both languages</li><li>Excellent phone etiquette and interpersonal communication skills</li><li>Ability to work independently and handle multiple priorities in a fast-paced environment</li><li>College graduate with a GPA of 3.5 or higher</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>Paid holidays</li><li>Paid time off</li></ul>Job Type: Full-timePay: $23.00 - $28.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant (Vietnamese Bilingual)

Celerity Supply chain

Job description:We are seeking a friendly, customer-oriented individual to join our team as a FDO cum Admin Assistant (Female), who will be responsible for managing the reception area and providing excellent customer service to visitors and employees. This role requires strong communication skills, a professional demeanor, and the ability to multitask in a fast-paced environment.Responsibilities:<ul><li>Greet and welcome visitors, clients, and employees warmly and professionally.</li><li>Answer and direct phone calls, taking messages and transferring calls as necessary.</li><li>Provide accurate information to visitors regarding the company, its products/services, and relevant policies.</li><li>Maintain a professional and helpful attitude when assisting visitors, clients, and employees.</li><li>Maintain a tidy and organized reception area, ensuring it reflects a positive image of the company.</li><li>Assist with administrative tasks, such as typing, filing, photocopying, and scanning documents.</li><li>Assist with various administrative duties, including data entry, record-keeping, and maintaining office supplies.</li><li>Help in organizing company events, meetings, and workshops, including</li></ul>Qualifications and Skills:<ul><li>Bachelor&rsquo;s degree, additional certification in office administration is a plus.</li><li>Proven experience as a Front Desk Officer or similar customer-facing role.</li><li>Excellent verbal and written communication skills</li><li>Professional appearance and demeanor, with a strong customer service orientation.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in using office equipment, such as a phone system, scanner, printer, and computer.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Ability to remain calm and composed under pressure.</li><li>Strong attention to detail and accuracy.</li></ul>Experience: Fresh - 1 year.Job Type: Full-timeApplication Question(s):<ul><li>What is your current/Last Salary?</li><li>What is your expected salary?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>FDO: 1 year (Preferred)</li></ul>Work Location: In person

FDO cum Admin Assistant (Female)

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Office Administrative Assistant - Bookkeeping & Human Resources Focus

Operations Administrative Assistant (part-time)

Project Admin Assistant

Project Admin Assistant

Office Admin

Administrative Assistant (Vietnamese Bilingual)

FDO cum Admin Assistant (Female)