office administrative assistant

Logic Fire Protection

Office Administrative Assistant &ndash; In-PersonOur growing team is looking for a friendly, reliable Administrative Assistant to join us in person.About the roleThis is a full-time, in-person position based in 91214.You&rsquo;ll be a key part of day-to-day operations, helping keep things running smoothly for the team and our clients.Responsibilities include (but are not limited to):<ul><li>Answering phones and handling incoming calls</li><li>Working in Microsoft Office (Excel, Outlook, PowerPoint, and Word)</li><li>Communicating with clients in a clear, friendly, and professional manner</li><li>Scheduling jobs</li><li>Preparing work orders</li><li>Submitting reports</li></ul>What we&rsquo;re looking for:<ul><li>Strong organizational skills and the ability to multi-task</li><li>Fluent English with excellent verbal and written communication</li><li>Friendly, professional client interaction</li><li>Solid knowledge of Microsoft Office (Word, Excel, PowerPoint required)</li><li>Spanish speaking is a plus, but not required</li><li>Previous administrative experience preferred</li><li>Previous experience in fire protection field is a plus</li></ul>This is a W-2 position.We&rsquo;re looking for someone dependable who takes pride in being organized and helpful.If that describes you, we&rsquo;d love to hear from youWork Location: In person

Office Administrative Assistant

Nola's Home Care

Job Overview We are seeking a detail-oriented and proactive Office Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office environment. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to providing outstanding customer service. This position involves a variety of administrative tasks that support the daily functions of our office.Duties<ul><li>Manage front desk operations, including greeting visitors and handling inquiries.</li><li>Operate multi-line phone systems to facilitate effective communication.</li><li>Perform data entry and maintain accurate filing systems for easy access to information.</li><li>Utilize QuickBooks for bookkeeping and financial record management.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Provide customer support by addressing client needs and resolving issues promptly.</li><li>Prepare documents and correspondence using Microsoft Office and Google Workspace.</li><li>Proofread materials for accuracy and clarity before distribution.</li><li>Maintain office supplies inventory and order as necessary.</li><li>Support various clerical tasks including typing, filing, and organizing documents.</li><li>Collaborate with team members to enhance office efficiency and workflow.</li></ul>Requirements<ul><li>Previous office experience is preferred, with a focus on administrative roles.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.</li><li>Strong computer literacy with the ability to learn new software quickly.</li><li>Excellent organizational skills with a keen attention to detail.</li><li>Effective phone etiquette and strong verbal communication skills.</li><li>Bilingual candidates are encouraged to apply for enhanced customer interaction.</li><li>Experience in customer service or support roles is highly valued.</li><li>Familiarity with QuickBooks or similar accounting software is a plus.</li><li>Ability to manage time effectively and prioritize tasks in a fast-paced environment.</li><li>Experience as a dental or medical receptionist is advantageous but not required.</li><li>Previous personal assistant experience will be considered an asset. If you are enthusiastic about contributing to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting opportunity.</li></ul>Job Type: Part-timePay: $14.00 - $16.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Referral program</li></ul>Work Location: In person

Kare Chiropractic

Job SummaryWe are seeking a organized Office Administrative Assistant to join our team! In this vital role, you will be working with doctor/billing manager of our daily operations, ensuring that the office operations are running smoothly and efficiently. Your proactive approach and excellent communication skills will support various administrative functions, help manage staff and team interactions, and maintain a professional environment. This position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant, fast-paced workplace. The ideal candidate is energetic, detail-oriented, tech-savvy, and ready to take on diverse responsibilities with enthusiasm.Responsibilities<ul><li>Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professionalism and courtesy.</li><li>Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office and specialized accounting tools like excel, google docs.</li><li>Coordinate calendar management for team members, schedule appointments, meetings, and conference calls efficiently.</li><li>Handle correspondence via email, Word processing documents, proofreading materials for clarity and accuracy.</li><li>Support office management tasks such as ordering supplies, organizing files, and ensuring the office environment is tidy and well-equipped.</li><li>Assist with client communication by providing excellent customer service and support via phone or in person.</li><li>Perform clerical duties including emails, scanning documents, and maintaining organized records for easy retrieval.</li></ul>Experience<ul><li>Previous administrative or clerical experience in an office setting is required; experience supporting a busy front desk or personal assistant role is highly valued.</li><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), spreadsheets, data entry tools, and familiarity with productivity software.</li><li>Experience using multi-line phone systems and managing phone etiquette to ensure clear communication.</li><li>Bilingual abilities are a plus to effectively serve diverse clients and team members.</li><li>Demonstrated organizational skills with the ability to multitask efficiently while maintaining attention to detail.</li><li>Knowledge of computer software is preferred for handling basic transactions.</li><li>Excellent time management skills with the ability to prioritize tasks in a fast-paced environment while maintaining professionalism.</li></ul>Join us in creating a welcoming office atmosphere where efficiency meets excellence! This paid position offers valuable experience in office management while fostering your professional growth within a supportive team environment.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Ability to Commute:<ul><li>Grand Prairie, TX 75051 (Required)</li></ul>Ability to Relocate:<ul><li>Grand Prairie, TX 75051: Relocate before starting work (Required)</li></ul>Work Location: In person

All About Plumbing of Orlando

Join Our Family-Owned Plumbing Team as an Office/Administrative AssistantAbout Us We're a proud, family-owned plumbing company delivering top-tier residential and commercial services across Central Florida. Our core values? Dependable service, honest communication, and unmatched workmanship. We've built a stellar reputation and a warm, family-oriented culture where everyone feels valued and supported. If you're looking for a place where your contributions matter and you can grow with a tight-knit team, you've found it!Why This Role Rocks Imagine being the heartbeat of a bustling plumbing office&mdash;keeping everything running smoothly while making a real difference every day. As our Office/Administrative Assistant, you'll be the go-to problem-solver, handling everything from customer interactions to behind-the-scenes coordination. This isn't just a job; it's a chance to thrive in a fast-paced, rewarding environment where your organizational skills shine and your positive energy keeps the team motivated.What You'll Do (And Love Doing) Connect with People: Greet customers and team members via phone and email with your friendly, professional vibe&mdash;turning inquiries into satisfied smiles. Master Scheduling: Efficiently schedule and dispatch service calls, syncing technicians and clients for seamless operations. Handle the Details: Create accurate estimates, invoices, and reports on time, ensuring nothing falls through the cracks. Stay Organized: Manage digital and paper files for clients, vendors, and internal docs&mdash;keeping our office humming. Support the Team: Dive into data entry, record-keeping, and light bookkeeping using QuickBooks to keep things on track. Track Progress: Monitor parts orders, permits, and job statuses to empower our field pros. Office Essentials: Sort mail, maintain a tidy workspace, and communicate clearly with everyone to make days flow effortlessly. Get Creative: Help with fun social media posts, like showcasing cool project photos or company highlights.What We're Looking For High school diploma or equivalent (Associate&rsquo;s or Bachelor&rsquo;s degree is a plus!). 2+ years in administrative or office roles&mdash;bonus if it's in plumbing, construction, or service industries. Tech-savvy with QuickBooks, Microsoft Office (especially Excel), and Google Workspace.Super organized, a multitasking pro, with eagle-eyed attention to detail. Stellar communication skills&mdash;written and verbal&mdash;to build great relationships. A professional, upbeat attitude that's all about customer service. Comfortable working solo or collaboratively in a dynamic setting. Perks That Make It Even Better Competitive Pay Stability: Earn $18&ndash;$22/hour in a steady full-time role (35&ndash;40 hours/week). Health Wellness: Comprehensive benefits including dental insurance, health insurance, and paid time off. Growth Opportunities: Advance your career in a company that rewards hard work, reliability, and enthusiasm. Awesome Culture: Join a positive, family-like team where your ideas are heard and your efforts are celebrated. Ready to jump in and help us keep Central Florida flowing? We're excited to meet someone like you who brings energy and dedication to the table!How to Apply Send your resume and a quick note on why you'd be an amazing addition to our team. Let's chat!Pay: $18.00 - $22.00 per hourWork Location: In person

Office Administrative Assistant / 2 yrs EXP REQ

HHI Builders

<div>HHI Builders is looking for an organized, dependable, and personable Office Coordinator / Administrative Assistant to help keep our office and leadership team running smoothly.
This person will be the first point of contact for many clients, vendors, and visitors. You will answer phones, welcome guests, prepare meeting spaces, maintain office supplies and refreshments, assist with scheduling and paperwork, and help make sure important details do not fall through the cracks.
This is an in-office position for someone who enjoys helping people, staying organized, and being the person others can rely on. It is not a marketing, bookkeeping, or management position. Our primary need is someone who can keep the office organized and help keep our team on track.
This position is an important part of our daily operations because you will often be the first voice a prospective client hears and the first person a visitor meets. 
Compensation:
40000 - 60000 yearly 
Responsibilities:<ul><li>
Answer incoming phone calls professionally and direct calls to the appropriate team member</li><li>
Take accurate messages and make sure important inquiries receive follow-up</li><li>
Welcome clients, vendors, trade partners, and other visitors</li><li>
Offer guests refreshments and create a warm, professional first impression</li><li>
Prepare conference rooms and the design center before client meetings</li><li>
Make sure meeting spaces are clean, organized, stocked, and presentation-ready</li><li>
Reset conference rooms after meetings</li><li>
Monitor office supplies, kitchen items, drinks, snacks, and cleaning supplies</li><li>
Order supplies before they run out</li><li>
Receive and distribute mail, packages, and deliveries</li><li>
Assist with calendars, meeting coordination, appointments, and reminders</li><li>
Prepare documents, forms, spreadsheets, meeting materials, and correspondence</li><li>
Scan, file, and organize electronic and paper records</li><li>
Help leadership track administrative tasks and follow-up items</li><li>
Assist with onboarding preparations for new employees</li><li>
Coordinate office lunches, celebrations, meetings, and company events</li><li>
Communicate with office maintenance providers and service vendors</li><li>
Complete occasional basic marketing or social media support tasks when needed</li><li>
Help with other administrative responsibilities that support the team and office</li></ul> 
Qualifications:<ul><li>
Previous experience in administration, reception, office coordination, customer service, hospitality, or a similar role</li><li>
Professional and friendly telephone manner</li><li>
Strong written and verbal communication skills</li><li>
Highly organized with strong attention to detail</li><li>
Dependable, punctual, and consistent</li><li>
Able to manage interruptions and multiple small responsibilities throughout the day</li><li>
Comfortable working with clients, vendors, and company leadership</li><li>
Able to follow through on assignments without repeated reminders</li><li>
Comfortable using email, calendars, Microsoft Office, or Google Workspace</li><li>
Willing and able to learn company phone, CRM, and project management systems</li><li>
Able to handle confidential information professionally</li><li>
Comfortable working in a growing company where priorities and systems may evolve</li><li>
Experience in construction, remodeling, design, real estate, or professional services is helpful but not required</li><li>
A college degree is not required</li></ul> 
About Company 
HHI Builders is a growing design-build remodeling company serving homeowners on Hilton Head Island. We specialize in high-quality residential renovations and are known for detailed planning, strong communication, organized execution, and an exceptional client experience.
Our office is professional but relaxed. We work hard, communicate directly, support one another, and enjoy being part of the Hilton Head community. We also participate in company events, local activities, parades, and team celebrations.
We offer a consistent Monday-through-Friday schedule, typical hours of 7:00 a.m. to 4:00 p.m., paid time off, company holidays, health insurance options, team activities, and the opportunity to grow with a successful local company.</div>

Office Coordinator - Administrative Assistant

Friends Home in Kennett

Company OverviewFriends Home in Kennett is a non-profit, Quaker-based retirement community dedicated to serving the needs of older adults of modest means. We offer a range of services including independent living, personal care, dementia care and nursing care, all within a supportive and compassionate environment. EOESummaryAs the Office Manager at Friends Home in Kennett, you will be the first point of contact for residents and visitors, ensuring a welcoming atmosphere while overseeing daily operations at the front desk. This role is vital in maintaining our commitment to exceptional customer service and enhancing the overall experience for our residents and our employees.Responsibilities<ul><li>Oversee daily front office operations, ensuring smooth and efficient service delivery.</li><li>Order office and other supplies as requested and monitor deliveries for accuracy</li><li>Assist with new hire orientations</li><li>Manage day to day business office equipment needs, including calling vendors for repairs</li><li>Perform administrative duties, projects and tasks in support of all other departments</li><li>Receive resident payments and process bank deposits</li><li>Ensure high standards of customer service are consistently met for residents and visitors.</li><li>Handle inquiries and resolve issues promptly, positively and professionally.</li><li>Maintain accurate records of resident information and manage changes promptly</li><li>Coordinate with other departments to ensure seamless communication and service delivery.</li></ul>Requirements<ul><li>Proven experience in office management</li><li>Strong customer service skills with a passion for helping others.</li><li>Excellent communication skills</li><li>Proficiency in Word, Excel and Outlook</li><li>Basic math skills</li><li>Positive attitude</li><li>Patience and a desire to make a difference</li><li>Ability to maintain confidentiality</li><li>Ability to manage multiple tasks efficiently in a fast-paced environment.</li></ul>If you are ready to make a difference in the lives of older adults while leading a dedicated team, we invite you to apply for the Front Office Manager position at Friends Home in Kennett today!Job Type: Full-timePay: $21.50 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you willing to undergo a post-offer criminal background check?</li><li>Are you williing to undergo a post-offer drug screen, physical and TB test?</li></ul>Experience:<ul><li>office management: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Kennett Square, PA 19348 (Required)</li></ul>Work Location: In person

Office Manager/Administrative Assistant

Parrish Contracting

Job OverviewWe are seeking a dynamic and highly organized Office Assistant/Administrator to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment, loves multitasking, and is passionate about ensuring smooth office operations. As an essential part of our administrative team, you will handle a variety of clerical, customer service, and office management duties that keep our workplace running efficiently. Your proactive attitude and excellent communication skills will help foster a welcoming atmosphere for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while supporting our vibrant organizational culture.Responsibilities<ul><li>Maintain organized filing systems, both physical and digital, ensuring confidentiality of sensitive information</li><li>Perform data entry tasks accurately using Microsoft Office applications and bookkeeping software such as QuickBooks, SharePoint and Excel</li><li>Support calendar management by scheduling meetings, appointments, and coordinating personal assistant tasks (as needed)</li><li>Handle office supply inventory and place orders to ensure smooth daily operations</li><li>Sorting through truck tickets on and off site</li><li>Data entry</li></ul>Experience<ul><li>Proven experience in an office environment with strong clerical and administrative responsibilities</li><li>Familiarity with QuickBooks for bookkeeping and financial record keeping</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy</li><li>Demonstrated organizational skills with the ability to prioritize tasks effectively in a busy setting</li><li>Personal assistant or office management experience is a plus</li></ul>Join us to be part of our team where your organizational talents make a real difference! We value proactive individuals who are eager to contribute their skills in a supportive environment that encourages growth. This role is paid &mdash; offering you the opportunity to develop your career while making meaningful contributions every day.Pay: From $16.00 per hourWork Location: In person

Office Assistant/Administrator

Search 9174+ Office administrative assistant jobs near you this August. New roles added regularly across leading industries. Apply today.

9174 office administrative assistant jobs Near Me

Office Administrative Assistant

Office Administrative Assistant

Office Administrative Assistant

Office Administrative Assistant / 2 yrs EXP REQ

Office Coordinator - Administrative Assistant

Office Manager/Administrative Assistant

Office Assistant/Administrator