office administrative assistant

Tigde Law Firm

TLF Tigde Law Firm is a progressive legal services firm committed to delivering excellence, innovation and client-focused solutions across a broad spectrum of legal practice areas. We pride ourselves on a collaborative work environment, high ethical standards and operational efficiency.Role Overview: You will play a pivotal role in ensuring smooth day-to-day administrative operations, workflow coordination, and operational efficiency across the firm. The role requires strong organizational skills, effective communication, and the ability to manage multiple priorities in a fast-paced legal environment.Key Responsibilities:Administrative &amp; Office Management<ul><li>Oversee daily office operations, ensuring smooth functioning of all administrative activities.</li><li>Maintain office supplies inventory, coordinate with vendors, and manage procurement processes.</li><li>Maintain organized filing systems (physical and digital) for firm documentation, contracts, and case files.</li><li>Coordinate facility management, housekeeping, and IT support requirements.</li></ul>Operations &amp; Workflow Management<ul><li>Support in planning, coordinating, and executing firm-wide operational initiatives.</li><li>Liaise between departments to streamline processes and ensure timely completion of tasks.</li><li>Track, monitor, and report on project timelines, case progress, and operational performance metrics.</li><li>Assist in developing and implementing process improvement strategies.</li></ul>Client Coordination &amp; Communication<ul><li>Serve as a point of contact for client communications related to administrative matters.</li><li>Coordinate client meetings, appointments, and events.</li><li>Maintain a high standard of professional and courteous communication with clients and stakeholders.</li></ul>Financial &amp; Compliance Support<ul><li>Assist in preparing operational budgets, expense tracking, and petty cash management.</li><li>Coordinate with accounting and legal compliance teams to ensure timely reporting and statutory compliance.</li><li>Support billing, invoicing, and payment follow-up processes.</li></ul>HR &amp; Staff Coordination<ul><li>Assist in recruitment coordination, onboarding, and staff engagement activities.</li><li>Maintain employee records and ensure adherence to HR policies.</li><li>Support in training coordination and professional development initiatives.</li></ul>Qualifications &amp; Requirements:<ul><li>MBA / MMS / M.Com in Business Management, Operations or related field.</li><li>Excellent verbal and written communication skills in English, Marathi and Hindi.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.</li><li>High attention to detail, problem-solving mindset and ability to work independently.</li><li>Professional demeanor with strong interpersonal skills.</li><li>Must Have personal laptop</li></ul>Experience<ul><li>1&ndash;3 years of relevant experience in administration, operations, or office management, preferably in a professional services or legal environment.</li></ul>Other Requirements:<ul><li>Strong work ethics, confidentiality and discretion in handling sensitive information.</li><li>Ability to adapt to changing priorities in a fast-paced work setting.</li><li>Willingness to work extended hours when necessary to meet deadlines.</li></ul>Job Types: Full-time, PermanentPay: &#8377;15,000.00 - &#8377;30,000.00 per monthWork Location: In person

Office Administrative Assistant

3A Group 

WE ARE HIRING &ndash; BS ENGLISH GRADUATE Location: Lahore &ndash; Admin Block (Pharmaceutical Company)Industry: PharmaceuticalsPosition: Admin &amp; Accounts Assistant&#11835;Job Description:We are looking for a BS English Graduate to assist with inter-office administrative tasks, including data entry, drafting letters, and supporting the accounts department. The ideal candidate should be organized, detail-oriented, and proficient in written English.Key Responsibilities:<ul><li>Draft and type official letters, emails, and other documents.</li><li>Maintain and update records accurately through data entry.</li><li>Assist the accountant with routine financial documentation and reports.</li><li>Coordinate with different departments for smooth office operations.</li><li>Perform other administrative tasks as assigned by management.</li></ul>Requirements:<ul><li>Education: BS English (or equivalent).</li><li>Experience: Fresh graduates are encouraged to apply.</li><li>Excellent written and verbal communication skills.</li><li>Strong computer skills (MS Office, Excel, Word).</li><li>Attention to detail and ability to work independently.</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Growth and learning opportunities in a professional environment.</li></ul>To Apply:Send your updated CV to [kiran.zahid@3apharma.biz,aamir.butt@3apharma.biz)Subject Line: BS English Graduate &ndash; Admin Assistant ApplicationJob Type: Full-timePay: Rs30,000.00 - Rs35,000.00 per monthWork Location: In person

Admin & Accounts Assistant

Protele ENgineers

We are seeking a proactive Office Administrator to manage day-to-day office operations and provide administrative support to our team. The ideal candidate will have strong organizational skills, excellent communication abilities, and advanced proficiency in MS Word and MS Excel.Key Responsibilities<ul><li>Manage daily office administrative tasks, correspondence, and documentation.</li><li>Prepare, format, and maintain reports, letters, and business documents using MS Word.</li><li>Create, update, and analyze spreadsheets, budgets, and data reports in MS Excel.</li><li>Coordinate meetings, appointments, and team schedules.</li><li>Maintain filing systems (digital and physical) and ensure data accuracy.</li><li>Assist with office supply management and vendor coordination.</li><li>Support team members with documentation, presentations, and record-keeping tasks.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree or diploma. Prefernce to Engineers and Diploma holders</li><li>Proven work experience as an Office Administrator, Administrative Assistant, or in a similar role.</li><li>Strong proficiency in MS Word (document formatting, reports) and MS Excel (formulas, data analysis, charts).</li><li>Excellent organizational, time management, and multitasking skills.</li><li>Strong communication skills and attention to detail.</li><li>Ability to work independently and as part of a team.</li></ul>What We Offer<ul><li>Competitive salary and benefits.</li><li>Growth and skill development opportunities.</li><li>A supportive and collaborative work environment.</li></ul>Job Type: Full-timePay: &#8377;15,000.00 - &#8377;20,000.00 per monthWork Location: In person

Office Administrator

Nelson Mullins Riley & Scarborough LLP

Overview: 
Nelson Mullins, an AmLaw 60 firm, is seeking a Corporate Administrative Assistant to join its team in the Pittsburgh office. This role will provide critical support to attorneys and paralegals handling a broad range of corporate matters. The position offers an excellent opportunity for an experienced professional to deliver high-level legal and administrative assistance within a collaborative and fast-paced environment, working alongside accomplished colleagues at a leading national law firm.
 
A Day in the Life: 
The Corporate Legal Administrative Assistant will provide high-level administrative support to attorneys and practice teams in the Corporate Group. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include managing attorney calendars by scheduling meetings, calls, and deadlines, as well as coordinating travel and preparing expense reports. The assistant will format, proofread, and finalize legal documents, agreements, and correspondence with a strong focus on accuracy, grammar, and formatting. Additional duties involve supporting billing processes, including time entry, editing prebills, invoicing, monitoring accounts receivable, tracking unbilled work in progress, following up with payment reminders, and coordinating discounted payments from clients. The role also encompasses file administration tasks such as conducting conflicts checks, tracking case charts, updating contacts, preparing engagement letters, creating subfolders in NetDocs, coordinating rates with attorneys, and managing file openings and closures. Drafting, editing, and handling client correspondence will be a key responsibility, along with monitoring incoming mail by opening, scanning, and saving documents to NetDocs. The assistant will coordinate meeting logistics by reserving conference rooms, preparing materials, and handling technology needs, in addition to supporting real estate transactions by managing document mailings, deliveries, and returns. Finally, the role includes providing comprehensive case and matter management support, which involves maintaining files, monitoring deadlines, and tracking related documents.
 
We Know You: 
The ideal candidate will have a minimum of three years of experience as a legal administrative assistant, preferably within corporate law, is required for this role. Strong proficiency in Microsoft Office Suite, including Word, Outlook, and Excel, is essential, and experience with legal billing and time entry systems is preferred. The ideal candidate will demonstrate excellent written and verbal communication skills, along with a high level of professionalism. Strong organizational abilities and the capacity to prioritize multiple tasks effectively are critical, as is keen attention to detail with the ability to proofread for grammar, spelling, and formatting accuracy. The role also requires the ability to maintain confidentiality and exercise sound discretion at all times.
 
Who We Are: 
With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

Corporate Administrative Assistant

Village of Arlington Heights

The Village of Arlington Heights is seeking an organized and detail-oriented administrative professional to join our team as a part-time Administrative Assistant in the Finance Department. This is an exciting opportunity to play a key role in supporting a busy department committed to supporting the Village&rsquo;s financial operations with integrity and efficiency.Reporting to the Finance Director, the Administrative Assistant is responsible for a wide range of administrative and confidential duties, including financial record keeping, coordinating committee and commission minutes, coordinating general liability insurance claims, handling public inquiries, and preparing reports and official correspondence. The Administrative Assistant works both independently and as part of a team, contributing to the smooth operation of the Finance Department by streamlining office procedures, supporting Village-wide initiatives, and helping ensure compliance with policies and deadlines.The ideal candidate will possess advanced proficiency in Microsoft Office, demonstrate strong writing and interpersonal skills, and be comfortable managing sensitive information. The position requires excellent judgment, the ability to manage multiple projects independently, and a high level of professionalism in dealing with internal staff, outside agencies, and the public.Successful candidates will have at least a high school diploma or equivalent, one to three years of related administrative experience, and strong organizational and communication skills. Prior experience in finance, municipal government, or in a legal environment is preferred. Paralegal training is a plus. An equivalent combination of education and experience will be considered.The hourly rate for this part-time position begins at $35.58 an hour. The regular schedule for this position is Monday-Friday, from 9:00 a.m. - 2:00 p.m., for a total of 25 hours a week. As a part-time role, this position does not offer medical and dental insurance, but does offer paid time off (as provided to part-time employees) and participation in the Illinois Municipal Retirement Fund pension plan. This position is open until filled.If you are organized and committed to supporting the fiscal operations in our community, please apply today! Interested applicants should apply by Friday, September 26th at 4:30p.m.For more information about the Village of Arlington Heights, please visit our website at www.vah.com or visit www.vah.com/careers to apply.Job Type: Part-timePay: From $35.58 per hourBenefits:<ul><li>Employee assistance program</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li></ul>Ability to Commute:<ul><li>Arlington Heights, IL 60005 (Required)</li></ul>Ability to Relocate:<ul><li>Arlington Heights, IL 60005: Relocate before starting work (Required)</li></ul>Work Location: In person

Administrative Assistant - Finance Department - Part-Time

Oceanair Travels

Job Summary: The Administrative Assistant will play a crucial role in ensuring the smooth operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the executive leadership team.Key Responsibilities:<ul><li>Organize and maintain complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Manage and prioritize incoming emails, phone calls, and other correspondence. Draft and proofread emails, reports, and presentations.</li><li>Prepare agendas, take meeting minutes, and follow up on action items. Arrange meeting logistics and ensure materials are prepared in advance.</li><li>Maintain and organize digital and physical files, ensuring confidentiality and easy retrieval of documents.</li><li>Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.</li><li>Prepare and submit expense reports, ensuring accuracy and compliance with company policies.</li><li>Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.</li><li>Assist with various projects and initiatives as assigned by the executive leadership team.</li><li>Act as a point of contact between the executive leadership and internal/external stakeholders, ensuring smooth communication and follow-up.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li><li>Ability to handle sensitive information with discretion and maintain confidentiality.</li><li>Strong problem-solving skills and the ability to work independently.</li><li>High level of attention to detail and accuracy.</li><li>Professional demeanor and strong interpersonal skills.</li><li>A high school diploma or equivalent is required. A Bachelor's degree in Business Administration or a related field is preferred.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>If we offered you position, can you start immediately?</li><li>What is your expected salary?</li><li>Do you have previous experience in same role or similar?</li><li>Do you have family book?</li><li>Do you feel comfortable working in Dubai? That role requires Office Attendance</li></ul>

Administrative Assistant - UAE National Only

LUMI HR

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 This position is being recruited on behalf of one of our valued clients &mdash; an established and innovative technology company with a growing presence in the U.S. market. The successful candidate will be joining a dynamic organization known for its cutting-edge solutions, collaborative culture, and global reach. While the recruitment process is managed by LUMI HR, the selected individual will be hired directly by the client and play a key role in supporting their regional growth strategy.
 
 
 
 
 
 
 
 Job Description:
 
 
 
 We are seeking a reliable and detail-oriented Office Manager &amp; Administrative Assistant to join our team. This role is responsible for providing comprehensive administrative and clerical support to ensure efficient operation of the office. The ideal candidate will be organized, proactive, and able to manage multiple tasks with precision and professionalism.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Answer and direct phone calls in a professional manner
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 Manage calendars, schedule meetings, and coordinate appointments
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 Prepare and edit correspondence, communications, presentations, and other documents
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 Organize and maintain paper and electronic files
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 Perform data entry and maintain accurate records
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 Assist with the preparation of reports and presentations
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 Order office supplies and manage inventory
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 Handle incoming and outgoing mail and deliveries
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 Support team members with administrative tasks as needed
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 Maintain a clean and organized office environment
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 Provide support to the VP of Corporate Communications
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 Provide support to the Head of Human Resources
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 Required Qualifications &amp; Experience
 
 
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 High school diploma or equivalent; Associate&rsquo;s or Bachelor&rsquo;s degree preferred
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 Proven experience as an administrative assistant or in a similar role
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 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
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 Strong written and verbal communication skills
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 Excellent organizational and time management skills
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 Ability to handle confidential information with discretion
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 Professional demeanor and positive attitude
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 Ability to work independently and as part of a team
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 Working Conditions:
 
 
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 Office environment, Monday to Friday.
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Administrative Assistant Office Manager

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