office administrative assistant

IOT Gates Solutions

The team supports clients with digital systems, virtual environments, and technology-driven services. The role is based in an office environment and supports daily administrative operations.Job Summary The Office Administrative Assistant handles routine administrative tasks, supports internal departments, and ensures smooth day-to-day office operations.Key Responsibilities<ul><li>Manage incoming calls, emails, and general inquiries.</li><li>Organize files, documents, and internal records (digital and physical).</li><li>Schedule meetings, maintain calendars, and support team coordination.</li><li>Assist with basic data entry, document preparation, and updating internal systems.</li><li>Support procurement of office supplies and maintain inventory.</li><li>Assist HR and management with routine administrative tasks when required.</li><li>Coordinate with clients for simple follow-ups or appointment confirmations.</li><li>Maintain a clean and organized office environment.</li><li>Work with the internal team to support administrative needs related to software or service projects.</li></ul>Qualifications<ul><li>High school diploma or above.</li><li>Previous experience in administrative or office support is preferred.</li><li>Basic computer skills, including email, spreadsheets, and document management.</li><li>Ability to handle multiple tasks and follow processes accurately.</li><li>Strong communication and organizational skills.</li></ul>Employment Details<ul><li>Full-time position based in Oman.</li></ul>Job Type: Full-timePay: From RO1,000.000 per month

Office Administrative Assistant

GATEWAY TECHNOLOGY FZ-LLC 

Job descriptionOur company looking for FEMALE Office AdministratorKey Responsibilities:<ul><li>Handle day-to-day administrative tasks, including answering phone calls, responding to emails, and managing office supplies</li><li>Prepare contracts, agreements, and other documents</li><li>Manage and organize property files and documentation</li><li>Schedule and coordinate meetings, appointments, and travel arrangements</li><li>Provide administrative support to the management team</li></ul>Requirements:<ul><li>Working experience: Minimum of 5 year working in a administrative role</li><li>Proficient in MS Office: Familiarity with property management software is an advantage</li><li>Excellent organizational skills: Ability to manage multiple tasks and priorities in a fast-paced environment</li><li>Attention to detail: Strong ability to review and process documents with accuracy</li><li>Fluent in English (Writing and Speaking)</li></ul>Job Type: Full-timePay: From AED2,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office Administrator: 5 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Calcutta Corporate (GLAMOUR ENTERPRISE)

Job Title: Office Administration Executive &amp; HRJob Role Overview:A highly organized and dedicated professional with 5 years of experience in Office Administration and Human Resource Management. Skilled in managing office operations, employee relations, payroll, recruitment, and statutory compliance. Ensures smooth functioning of administrative systems while fostering a productive and positive workplace environment.Key Responsibilities:Office Administration:<ul><li>Manage day-to-day office activities and ensure efficient operations.</li><li>Handle office correspondence, record keeping, and documentation.</li><li>Supervise housekeeping, procurement, vendor management, and facility maintenance.</li><li>Coordinate meetings, travel arrangements, and company events.</li><li>Maintain attendance, leave records, and office asset management.</li></ul>Human Resources:<ul><li>Manage recruitment process &mdash; from job posting to onboarding.</li><li>Maintain and update employee files, offer letters, and HR databases.</li><li>Handle payroll processing and coordinate with accounts for timely disbursement.</li><li>Ensure compliance with statutory regulations &mdash; PF, ESIC, Professional Tax, and Gratuity.</li><li>Support performance appraisals, employee engagement, and grievance redressal.</li><li>Draft HR letters, notices, and internal communications.</li></ul>Required Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s or Master&rsquo;s Degree in Business Administration / HR / Commerce.</li><li>Minimum 5 years of experience in Office Administration and HR functions.</li><li>Proficient in MS Office, Tally (for payroll coordination), and HR software.</li><li>Strong knowledge of PF, ESIC, P. Tax, and HR compliance processes.</li><li>Excellent communication, coordination, and multitasking skills.</li><li>Ability to maintain confidentiality and handle responsibilities independently.</li></ul>Personal Attributes:<ul><li>Organized, reliable, and proactive.</li><li>Strong interpersonal and problem-solving skills.</li><li>Positive attitude and ability to work under minimal supervision.</li></ul>Job Type: Full-timePay: &#8377;10,000.00 - &#8377;20,000.00 per monthWork Location: In person

Alshamel Medical Laboratories Management Co.

<ul><li>Responsible for scanning and archiving all company related documents such as B2B contracts, internal contracts, tender documents, receipts and etc.</li><li>Serves as support system in HR Department, Finance and other Departments too.</li><li>Responsible for office supplies inventory and ordering.</li><li>Will serve as contact person and answer queries in the reception area.</li><li>Assist in day-to-day operation</li><li>Receiving and making phone calls as per request or as needed.</li><li>Tender process documents and contracts</li><li>Receiving &amp; sending daily transmittal with the business unit</li><li>Attending meetings and taking notes</li><li>Preparing internal and external letters and memos in English &amp; Arabic</li></ul>Qualifications:<ul><li>Preferably Female Arab nationals</li><li>Ages between 25 - 35 years old</li><li>With previous work experience in medical field is a plus</li><li>Strong communication and command in both Arabic and English language</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Have you had an experience drafting a contract in both English and Arabic language?</li></ul>Work Location: In person

Muller & Phipps Middle East

<div>
 
 Job Purpose
 
 
 
 A highly organized and detail-oriented Office Administrator to manage office operations, support administrative tasks, and enhance workplace efficiency. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and a proactive approach to office management. This role requires multitasking across a range of responsibilities to ensure a well-organized and productive work environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Oversee daily office operations and administrative procedures.
 </li>
 <li>
 Maintain office supplies inventory and ensure timely procurement.
 </li>
 <li>
 Handle correspondence, emails, and phone calls professionally.
 </li>
 <li>
 Assist in scheduling meetings, managing calendars, and coordinating events.
 </li>
 <li>
 Maintain organized records and files, both digital and physical.
 </li>
 <li>
 Coordinate with vendors, service providers, and building management.
 </li>
 <li>
 Ensure compliance with office policies and workplace safety regulations.
 </li>
 <li>
 Process invoices, expense reports, and basic bookkeeping tasks.
 </li>
 <li>
 Provide general administrative support to employees and management.
 </li>
 <li>
 Manage procurement processes, including supplier selection, purchase orders, and cost negotiations.
 </li>
 <li>
 Ensure efficient purchasing of office equipment, supplies, and services within budget constraints.
 </li>
 <li>
 Should have prior experience to exposure to UAE market.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Office Management, or a related field preferred.
 </li>
 <li>
 Proven experience as an Office Administrator, Administrative Assistant, or a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Problem-solving and decision-making abilities.
 </li>
 <li>
 Ability to work independently and within a team.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience in office management or administrative roles in a corporate setting.
 </li>
 <li>
 Knowledge of basic accounting and financial procedures.
 </li>
 <li>
 Familiarity with CRM and ERP systems.
 </li>
 </ul>
</div>

Office Administrator

Top Events Organization

Admin Assistant &ndash; Duties &amp; Responsibilities (Brief)<ul><li>Manage phone calls, emails, and visitor inquiries</li><li>Schedule meetings and maintain calendars</li><li>Prepare and organize documents, reports, and correspondence</li><li>Maintain filing systems and confidential records</li><li>Assist in quotation drafting and tender document preparation</li><li>Support procurement and follow-up with suppliers/clients</li><li>Manage office supplies and general administrative tasks</li><li>Provide customer service and internal support to staff</li></ul>Job Types: Full-time, Permanent

Admin Assistant (Female)

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

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