office administrative assistant

Fast-Fix Jewelry & Watch Repairs, Denver

Job OverviewWe are seeking a reliable and organized Part-Time Office &amp; Administrative Assistant to support the back-office operations of our jewelry and watch repair company. This role focuses on administrative support, purchasing tasks, and operational reporting to help keep the business running smoothly.The position is 15&ndash;20 hours per week, typically Monday through Thursday for 3&ndash;4 hours per day. Most work can be performed remotely, though occasional in-person visits may be required to collect paperwork or coordinate with store staff.This role works closely with the Director of Store Operations and supports multiple retail locations.Two weeks of initial training will take place in one of our stores so the assistant can develop a clear understanding of the business and the operations they will be supporting.Key Responsibilities<ul><li>Assist with purchasing and accounts payable tasks using Bill.com and Xero</li><li>Assist with sales tax tracking and reporting</li><li>Support timekeeping repords using When I Work and Gusto</li><li>Generate and organize operational and sales reports</li><li>Maintain accurate digital records and documentation</li><li>Coordinate paperwork and information flow between retail locations and the office</li><li>Assist with general administrative tasks as needed</li></ul>Qualifications<ul><li>Previous experience in office administration, bookkeeping, or accounting support</li><li>Experience with Xero or similar accounting software preferred</li><li>Strong organizational and time management skills</li><li>High attention to detail and accuracy</li><li>Comfortable working with cloud-based software and spreadsheets</li><li>Ability to work independently in a remote environment</li><li>Retail or multi-location business experience is a plus</li><li>Familiarity with Lightspeed POS is a plus</li></ul>Schedule &amp; Work Environment<ul><li>Part-time: 15&ndash;20 hours per week</li><li>Monday &ndash; Thursday, approximately 3&ndash;4 hours per day</li><li>Primarily remote work</li><li>Occasional in-person visits may be required to collect paperwork or coordinate with store locations</li></ul>Pay: $22.00 - $25.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Lone Tree, CO 80124

Office Administrative Assistant

Ear Solutions Pvt Ltd

Job Overview We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office functions, providing exceptional customer support, and maintaining efficient administrative processes. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to thrive in a fast-paced environment. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a positive workplace culture.Duties<ul><li>Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed</li><li>Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications</li><li>Perform data entry tasks with accuracy, including invoicing, record keeping, and updating client information using QuickBooks and other software</li><li>Support calendar management by scheduling appointments, meetings, and coordinating events for team members or executives</li><li>Assist with bookkeeping duties such as tracking expenses, reconciling accounts, and managing petty cash</li><li>Provide exceptional customer service by responding promptly to inquiries via phone or email and supporting client needs</li><li>Conduct proofreading of documents for accuracy and clarity before distribution or submission</li><li>Support office management tasks including supply inventory, maintaining cleanliness, and ensuring all equipment functions properly</li><li>Perform clerical duties such as copying, scanning, filing, and organizing documents efficiently</li></ul>Experience<ul><li>Proven experience in an office environment with strong clerical skills and familiarity with office management procedures</li><li>Prior experience using QuickBooks for bookkeeping or financial record-keeping preferred</li><li>Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy setting</li><li>Bilingual abilities are a plus to assist diverse client populations and team members</li><li>Experience working as a receptionist or medical/dental receptionist is advantageous</li><li>Demonstrated customer service skills with a professional demeanor and excellent phone etiquette</li><li>Familiarity with multi-line phone systems and data entry processes is highly desirable</li><li>Ability to proofread documents meticulously and maintain high attention to detail</li><li>Personal assistant or administrative support experience will be considered an asset</li></ul>Join us in creating a vibrant workplace where your organizational talents shine! This role offers the chance to develop essential administrative skills while supporting our team&rsquo;s success. We value proactive individuals who are eager to contribute their expertise in a collaborative environment.Job Types: Full-time, Part-timePay: $24.88 - $29.97 per hourExpected hours: 1.0 &ndash; 3.0 per weekWork Location: In person

KW Streamline Solutions

DESCRIPTION A GROWING BOOKKEEPING, CONSULTING, BUSINESS SOLUTIONS AND ADMINISTRATIVE SUPPORT COMPANY IS SEEKING A DEPENDABLE OFFICE ADMINISTRATIVE ASSISTANT TO PROVIDE SUPPORT ON AN AS-NEEDED BASIS.THIS ROLE WILL ASSIST WITH BOOKKEEPING TASKS, ADMINISTRATIVE DUTIES, AND CLIENT SUPPORT TO HELP MAINTAIN EFFICIENT DAILY OPERATIONS. THE IDEAL CANDIDATE WILL HAVE EXPERIENCE WITH QUICKBOOKS ONLINE, BOOKKEEPING SKILLS, STRONG ORGANIZATIONAL SKILLS, AND THE ABILITY TO WORK INDEPENDENTLY WHILE MAINTAINING ACCURACY AND PROFESSIONALISM.THIS POSITION IS FLEXIBLE AND DESIGNED FOR SOMEONE WHO CAN ASSIST WHEN WORKLOAD INCREASES, MAKING IT IDEAL FOR INDIVIDUALS SEEKING PART-TIME OR SUPPLEMENTAL WORK.KEY RESPONSIBLITIES<ul><li>ASSIST WITH BOOKKEEPING TASKS AND FINANCIAL DATA ENTRY</li><li>MAINTAIN ACCURATE RECORDS USING QUICKBOOKS ONLINE</li><li>SUPPORT ADMINISTRATIVE OFFICE DUTIES INCLUDING DOCUMENT ORGANIZATION AND SCHEDULING</li><li>ASSIST WITH INVOICES, ACCOUNTS PAYABLE, AND ACCOUNTS RECEIVABLE TRACKING</li><li>MAINTAIN ORGANIZED FILES AND CLIENT RECORDS</li><li>COMMUNICATE WITH CLIENTS WHEN NECESSARY AND ASSIST WITH FOLLOW-UPS</li><li>ENSURE THE OFFICE ENVIRONMENT REMAINS PROFESSIONAL, ORGANIZED, AND EFFICIENT AT ALL TIMES</li><li>ASSIST WITH APPOINTMENT SCHEDULING, CALENDAR MANAGEMENT, AND COORDINATING MEETINGS OR EVENTS</li><li>PROVIDE EXCELLENT CUSTOMER SERVICE TO CLIENTS, VENDORS, AND STAFF BOTH IN PERSON AND VIA PHONE OR EMAIL</li><li>HANDLE FILING SYSTEMS, DOCUMENT PROOFREADING, AND ENSURE PROPER ORGANIZATION OF OFFICE FILES AND RECORDS</li></ul>REQUIRED QUALIFICATIONS <ul><li>MINIMUM 2 YEARS BOOKKEEPING EXPERIENCE</li><li>MINIMUM 2 YEARS EXPERIENCE WITH QUICKBOOKS ONLINE</li><li>STRONG ATTENTION TO DETAIL AND ACCURACY</li><li>EXCELLENT ORGANIZATIONAL AND TIME MANAGEMENT SKILLS</li><li>DEPENDABLE AND ABLE TO MEET DEADLINES</li><li>ABILITY TO WORK INDEPENDENTLY WITH MINIMAL SUPERVISION</li><li>PROFESSIONAL COMMUNICATION SKILLS</li><li>ABILITY TO HANDLE CONFIDENTIAL FINANCIAL INFORMATION RESPONSIBLY</li><li>STRONG ABILITY TO MULTI TASK</li><li>HAVE A QUIET WORKSPACE, ABILITY TO KEEP SENSISTIVE DATA CONFIDENTIAL</li><li>*REQUIRED &ndash; MUST HAVE A DEPENDABLE COMPUTER CAPABLE OF RUNNING QUCKBOOKS SOFTWARE, MULTI TASKING</li><li>*REQUIRED &ndash; MUST HAVE A PRINTER/SCANNER</li><li>*REQUIRED &ndash; MUST HAVE RELIABLE HIGH SPEED INTERNET</li><li>*REQUIRED &ndash; MUST HAVE ANTIVIRUS PROTECTION</li><li>*REQUIRED &ndash; MUST HAVE AND MAINTAIN YOUR OWN OFFICE SUPPLIES WHEN WORKING FROM HOME: i.e. PRINTING PAPER, HIGHLIGHTERS, STAPLER, FOLDERS, PENS/ PENCILES ETC. </li></ul>This position is integral to maintaining smooth office operations while providing outstanding support to staff and clients. We value professionalism, reliability, and a proactive approach in our team members.Job Types: Part-time, TemporaryPay: $15.00 - $20.00 per hourExpected hours: 2 &ndash; 10 per weekBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li></ul>Work Location: Hybrid remote in Eaton Rapids, MI 48827

Applied Home Care

Position: Office Administrative AssistantLocation: Tucker, GA Wage: $18-20.00/hr Hours: On-call every other weekend with company phone for assistance10:00-5:00 5 days per week with 30 min lunch breaksPayday: Bi-weekly Travel: Some travel required (Normally to perform background checks, package and/or office supply pick ups. No more than 10-15 miles)Key Responsibilities:<ul><li>Client Care:</li><li>Assist management with client intakes, assessments, and wellness visits.</li><li>Collaborate with clients, families, care partners, and referral sources for satisfaction.</li><li>Onboarding:</li><li>Assist with background checks, orientations, and new hire paperwork.</li><li>Manage client and caregiver schedules and ensure good caregiver-client matches.</li><li>Enter shifts into proprietary scheduling software and provide coaching to caregivers.</li><li>Clerical:</li><li>Perform office tasks like filing and answering phones.</li><li>Maintain databases for clients and employees.</li><li>Use mid-level to advanced Microsoft Office tools for day-to-day tasks.</li><li>Knowledge of computer navigation and be technology savyy.</li></ul>Required Qualifications:<ul><li>Experience in home care, administrative assisting, schedule management, and office assisting.</li><li>Proven background in care management, particularly with geriatric populations.</li><li>Proficient with Microsoft Office (Word, Excel, Outlook).</li><li>Valid driver's license and auto insurance.</li></ul>Ideal Candidate Traits:<ul><li>Strong oral and written communication skills.</li><li>Independent, organized, and self-motivated with attention to detail.</li><li>Ability to maintain confidentiality and demonstrate integrity.</li><li>Able to communicate clearly with patients over the telephone and in person.</li><li>Resolve any medical-administrative problems and keep lines of communication open with staff to ensure high employee morale and a professional, healthful clinic atmosphere</li></ul>QUALIFICATIONS THAT WILL GIVE YOU THE LEADING EDGE:&middot; Bachelor's in business administration, healthcare administration, Human Resource Management or related fields&middot; Familiar with basic medical terminology, insurance company operating procedures, regulations, billing requirements and government reimbursement programs.&middot; Able to recognize, analyze and prioritize problems; experience with process improvement theories.&middot; Displays an outgoing, warm, and helpful attitudeThis role is well-suited for someone with previous experience in administrative roles, especially in healthcare or home care settings. If you&rsquo;re interested, apply today!Pay: $18.00 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

RUKN AL MADAR AUTO MAINT. W.HOP

Position SummaryWe are seeking a detail-oriented and customer-focused Office Assistant with experience in automotive estimates, insurance coordination, and customer service. The ideal candidate will support daily office operations while ensuring smooth communication between customers, insurance companies, and the workshop team.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Tagalog (Required)</li></ul>

The Weinel Group

Overview We are seeking a highly organized and detail-oriented Office Administrator to join our team. This role is essential in ensuring the smooth operation of our office environment. The ideal candidate will possess strong administrative skills, be proficient in various software applications, and have excellent communication abilities. As an Office Administrator, you will be responsible for managing daily office tasks, supporting staff, and enhancing overall productivity.Duties<ul><li>Manage office operations including filing, data entry, and maintaining organized records.</li><li>Handle phone systems efficiently, addressing inquiries and directing calls as necessary.</li><li>Answer customer email and phone questions regarding product availability, lead times and initiate returns.</li><li>Provide administrative support to staff members, assisting with customer and vendor correspondence.</li><li>Collaborate with team members to streamline processes and improve office efficiency.</li></ul>Qualifications<ul><li>Proficiency in Microsoft Office is preferred.</li><li>Strong computer literacy with the ability to learn new software quickly.</li><li>Previous experience in an administrative or customer service role is highly desirable.</li><li>Excellent proofreading skills with a keen eye for detail.</li><li>Strong organizational skills with the ability to manage multiple tasks simultaneously.</li><li>A proactive attitude towards problem-solving and improving office operations.</li></ul>.Join our team as an Office Administrator where your contributions will be valued, and your skills will help shape our office's success!Job Type: Full-timePay: From $15.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Day shift</li><li>Monday - Friday</li></ul>Ability to Commute:<ul><li>Butler, PA 16001 (Required)</li></ul>Job Type: Full-timePay: From $15.00 per hourBenefits:<ul><li>401(k) matching</li><li>Employee discount</li></ul>Ability to Commute:<ul><li>Butler, PA 16001 (Required)</li></ul>Ability to Relocate:<ul><li>Butler, PA 16001: Relocate before starting work (Required)</li></ul>Work Location: In person

Nestlé

<div>
 Foods you love. Brands you trust. And a career that empowers you to grow.
 
 
 At Nestl&eacute; USA, we&rsquo;re all working towards the same goal &ndash; to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity &ndash; and responsibility &ndash; to be there for every moment in our consumers&rsquo; lives.
 
 
 Joining Nestl&eacute; means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.
 
 
 
 This position is not eligible for Visa Sponsorship.
 
 
 
 
 Position Summary:
 
 
 
 This hybrid role provides comprehensive administrative support to the Vice President of Sales and delivers day-to-day workplace services for office operations. The incumbent will manage executive calendars, travel, meetings, and procurement activities while also overseeing facilities management, vendor coordination, and employee service standards. This role requires multitasking across administrative and facilities responsibilities, acting as a liaison with internal teams, vendors, and property management to ensure smooth office functioning and alignment with Nestl&eacute; standards.
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Administrative Support:
 
 
 
 <ul>
 <li>
 Maintain executive calendars, proactively resolving scheduling conflicts and prioritizing meetings.
 </li>
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 Arrange travel and conferences, ensuring timely approvals and expense reporting.
 </li>
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 Maintain organizational charts, distribution lists, and vendor files.
 </li>
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 Serve as liaison with direct reports, employees, vendors, and external service providers.
 </li>
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 Order office supplies and equipment as needed.
 </li>
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 Assist leadership with presentations, including creating charts and graphs, and liaising with division leaders to gather information and content.
 </li>
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 Schedule and manage meetings and events, including room bookings, catering, and logistics.
 </li>
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 Manage office floorplans, seating arrangements, and update seating data regularly.
 </li>
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 Support employee communications and internal program promotions.
 </li>
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 Coordinate procurement activities and manage purchase orders, invoices, and P-Card compliance.
 </li>
 <li>
 Maintain confidentiality of sensitive team and financial information.
 
 
 </li>
 </ul>
 
 Facilities Management Responsibilities:
 
 
 
 <ul>
 <li>
 Deliver workplace services aligned with established service levels, ensuring high standards of customer service and employee experience.
 </li>
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 Manage employee-facing services such as pantry supplies, coffee, and snacks, including inventory and ordering.
 </li>
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 Oversee day-to-day operations of in-house teams and external service providers (janitorial, delivery, maintenance).
 </li>
 <li>
 Coordinate with vendors and property management for work requests, site access, and facility maintenance.
 </li>
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 Facilitate performance reviews with contractors and vendors.
 </li>
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 Provide reporting on occupancy, space utilization, and asset optimization.
 </li>
 <li>
 Support large events and employee services including room reservations, catering, and furniture setups.
 </li>
 <li>
 Collaborate with Nestl&eacute; Safety, Health &amp; Environmental (SH&amp;E) teams to support office safety requirements and audits.
 </li>
 <li>
 Manage site-specific safety metrics and postings in coordination with SHE-PM Manager.
 </li>
 <li>
 Participate in Workplace Solutions team meetings and represent Workplace Solutions in various forums.
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 Be available for on-call support during off-hours emergencies.
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred; or equivalent experience with at least 3-5 years in relevant roles.
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 3+ years of administrative support experience, preferably in a corporate environment.
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 3-5 years of experience in facilities management or critical service delivery operations.
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 Experience managing third-party service providers and engaging senior-level stakeholders.
 
 
 </li>
 </ul>
 
 Required Skills:
 
 
 
 <ul>
 <li>
 Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
 </li>
 <li>
 Experience with SAP, Concur, and procurement processes highly desired.
 </li>
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 Strong organizational, communication, and stakeholder management skills.
 </li>
 <li>
 Ability to multitask, prioritize, and work independently in a fast-paced environment.
 </li>
 <li>
 Excellent customer service orientation and interpersonal skills.
 </li>
 <li>
 Adaptability to shifting priorities and problem-solving capabilities.
 
 
 </li>
 </ul>
 It is our business imperative to remain a very inclusive workplace.
 
 
 To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestl&eacute;. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestl&eacute; seeks such skilled and qualified individuals to share our mission where you&rsquo;ll join a cohort of others who have chosen to call Nestl&eacute; home.
 
 
 The Nestl&eacute; Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.
 
 
 This position is not eligible for Visa Sponsorship.
 
 
 Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.
 
 
 Job Requisition: 392159
 
 
 #Salaried
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