office administrative assistant

Spoton Training Institute - Institute of Global Technology and Innovation

<p><b>Office Administrator / Assistant (Arabic Speaking)</b></p><p>Location: Burjuman &ndash; Dubai, UAE</p><p>Company: Spoton Training Institute</p><p><b>Job Description</b></p><p>We are looking for a responsible and organized Office Administrator / Assistant (Arabic Speaking) to support daily operations at our training institute. The candidate will handle administrative tasks, student inquiries, and coordination between trainers, students, and management.</p><p>The ideal candidate should be fluent in Arabic and English, friendly, professional, and able to work in a fast-paced environment.</p><p>Responsibilities</p><ul><li>Handle inquiries in Arabic and English (phone, WhatsApp, email, in person).</li></ul><ul><li>Assist with course scheduling and coordination with trainers.</li></ul><ul><li>Support marketing activities (WhatsApp, emails, basic follow-ups).</li></ul><ul><li>Provide overall administrative support to management.</li></ul><p>Requirements</p><ul><li>Fluent in Arabic and English (mandatory)</li></ul><ul><li>Previous experience in office administration or customer service (preferred)</li></ul><ul><li>Good communication and interpersonal skills</li></ul><ul><li>Organized, responsible, and proactive</li></ul><ul><li>Friendly and customer-service oriented</li></ul><p><b>HIRING URGENTLY!!!</b><br/>Apply via WhatsApp or post your CV on Indeed: <b>+971 58 525 6717</b></p><p>Job Types: Part-time, Contract</p>

Office Administrative Assistant

Curve Solutions Qatar

<div>
 <p>
  We are seeking a highly organized and proactive Administrative Assistant to join our dynamic advertising agency. The ideal candidate will provide comprehensive administrative support to ensure the smooth operation of day-to-day activities, helping the team remain productive and efficient. This role involves coordinating office activities, managing communications, and assisting various departments with administrative tasks in a fast-paced, creative environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Responsibilities:
 </p>
 <p>
  Office Management &amp; Coordination:
 </p>
 <ul>
  <li>
   Manage office supplies, inventory, and equipment.
  </li>
  <li>
   Coordinate with vendors and service providers to ensure smooth office operations.
  </li>
  <li>
   Organize and schedule meetings, appointments, and events as needed.
  </li>
  <li>
   Assist with planning and executing agency events, presentations, and client meetings.
  </li>
  <li>
   Communication &amp; Correspondence:
  </li>
  <li>
   Handle incoming calls, emails, and correspondence professionally and promptly.
  </li>
  <li>
   Act as the first point of contact for clients and visitors, ensuring a welcoming atmosphere.
  </li>
  <li>
   Manage internal communications and maintain company contact lists.
  </li>
  <li>
   Document &amp; File Management:
  </li>
  <li>
   Prepare, organize, and maintain electronic and physical documents and reports.
  </li>
  <li>
   Assist with project documentation, including creative briefs, timelines, and contracts.
  </li>
  <li>
   Maintain filing systems and ensure the confidentiality of sensitive information.
  </li>
 </ul>
 <p>
  Team Support:
 </p>
 <ul>
  <li>
   Assist department heads and team members with administrative tasks, including scheduling meetings, booking travel, and expense reporting.
  </li>
  <li>
   Coordinate with HR on administrative support for onboarding new hires, including setting up workspaces and providing resources.
  </li>
  <li>
   Provide support during agency campaigns by helping track timelines and ensuring coordination between departments.
  </li>
 </ul>
 <p>
  Agency Operations:
 </p>
 <ul>
  <li>
   Assist the finance department with invoicing, billing, and tracking expenses when needed.
  </li>
  <li>
   Collaborate with the marketing and creative teams on projects that require administrative coordination.
  </li>
  <li>
   Ensure the agency environment is well-maintained and reflects the brand&rsquo;s culture and standards.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Qualifications &amp; Requirements:
 </p>
 <ul>
  <li>
   Proven experience as an Administrative Assistant or similar role in a fast-paced environment, preferably in the advertising, marketing, or media industry.
  </li>
  <li>
   Excellent organizational and multitasking skills, with strong attention to detail.
  </li>
  <li>
   Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with project management software (e.g., Trello, Asana).
  </li>
  <li>
   Strong verbal and written communication skills.
  </li>
  <li>
   Ability to prioritize tasks, meet deadlines, and handle confidential information.
  </li>
  <li>
   A positive, can-do attitude with excellent problem-solving skills.
  </li>
  <li>
   Team player with the ability to work independently and under minimal supervision.
  </li>
 </ul>
 <p>
  Preferred:
 </p>
 <ul>
  <li>
   Experience in an advertising, marketing, or creative agency environment.
  </li>
  <li>
   Familiarity with basic accounting, invoicing, and budget tracking.
  </li>
  <li>
   Knowledge of social media and digital marketing tools.
  </li>
 </ul>
</div>


Amicorp Group

<div>
 <p>
  <strong>
   SUMMARY
  </strong>
 </p>
 <p>
  The Administrative Assistant provides comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the office. The role has a strong finance and operations support component, including expense management, vendor coordination, and payroll administration, alongside standard office administration responsibilities. The position requires a highly organized, detail-oriented individual capable of handling confidential information, coordinating with internal teams and external vendors, and supporting finance processes accurately and on time. This role requires handling of phone calls, responding incoming and outgoing correspondences, organizing internal and external events, supporting with all administrative matters and keeping the office organized as well as support all efforts and process on Sales and Clients matters.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   PRIMARY DUTIES AND RESPONSIBILITIES
  </strong>
 </p>
 <p>
  - Expense Management &amp; Cost Administration.
 </p>
 <p>
  - Collect, review, and process employee expense claims in accordance with company policies.
 </p>
 <p>
  - Verify supporting documentation (receipts, approvals) and ensure accuracy and completeness.
 </p>
 <p>
  - Maintain expense records and assist with monthly expense reporting.
 </p>
 <p>
  - Coordinate with Finance for timely reimbursement and accounting entries.
 </p>
 <p>
  - Track invoice submissions, approvals, and payment status. Follow up with internal stakeholders and vendors on outstanding invoices.
 </p>
 <p>
  - Maintain accurate invoicing and payment records, and ensure all bank transactions are done on time
 </p>
 <p>
  - Manage the petty cash, capture expenditure data and send the excel file to the Internal Accounting Department.
 </p>
 <p>
  - Maintain quarterly overviews of petty cash expenditures. Vendor Management &amp; Office Procurement
 </p>
 <p>
  - Act as the primary point of contact for office vendors and service providers, including office supplies, IT and telecom providers, Facilities and maintenance, Cleaning, security, and pantry services
 </p>
 <p>
  - Obtain quotations, raise purchase requests, and track vendor contracts and renewals.
 </p>
 <p>
  - Ensure vendors are properly onboarded, including documentation and invoicing details.
 </p>
 <p>
  - Monitor service levels and escalate issues when required.
 </p>
 <p>
  - Ensure inventory maintenance. General Office Administration
 </p>
 <p>
  - Manage office supplies, stationery, and inventory. Maintain the directory of internal and cellular extensions updated.
 </p>
 <p>
  - Coordinate office logistics, access cards, seating arrangements, and basic facilities support.
 </p>
 <p>
  - Travel co-ordination, meetings, and visitor coordination, arrange visa applications (in-coming and out-going) and assist Travel Desk for business trips and in-coming visitors from other offices.
 </p>
 <p>
  - Co-ordinate in organizing external meetings and assist in the smooth operation of office meetings.
 </p>
 <p>
  - Receive and welcome clients, offers refreshments, and refer them to the appropriate parties
 </p>
 <p>
  - Monitor conference and meeting room usage, services those rooms
 </p>
 <p>
  - Plan, organize, and schedule meetings for the Management and staff with external prospects and clients. Prepare minutes if requested.
 </p>
 <p>
  - Ensure that the office is kept tidy and well organized at all times and health and safety standard are met.
 </p>
 <p>
  - Forward all incoming/outgoing mail; and prepare outgoing correspondence forms.
 </p>
 <p>
  - Handle incoming calls, emails, and correspondence professionally. Office Coordination &amp; Internal Support
 </p>
 <p>
  - Provide administrative support to management and teams as required.
 </p>
 <p>
  - Coordinate with Finance, HR, and Operations on administrative processes.
 </p>
 <p>
  - Support audits or internal reviews by providing documentation and records.
 </p>
 <p>
  - Assist with ad-hoc projects and operational tasks as assigned.
 </p>
 <p>
  - Organize, coordinate and assist in the smooth operation of seminars.
 </p>
 <p>
  - Ensure that there is administrative support available to all the employees at any point of time.
 </p>
 <p>
  - Help with special projects (e.g. data entry, mailings, decorating offices for holidays, etc.).
 </p>
 <p>
  - Prepare for events both inside the company and external events
 </p>
 <p>
  - Research relevant events and register participants, assist with researching prospects and create databases
 </p>
 <p>
  - Support in the general organization. Document Management &amp; Record Keeping
 </p>
 <p>
  - Maintain organized electronic and physical filing systems.
 </p>
 <p>
  - Support document preparation, scanning, and archiving.
 </p>
 <p>
  - Ensure compliance with internal policies for document retention and confidentiality.
 </p>
 <p>
  - Accept, identify, copy, date/label, file and distribute all incoming correspondence, including from couriers.
 </p>
 <p>
  - Management &amp; update of internal databases and provide administrative support
 </p>
 <p>
  - Send, copy, date and file faxes as requested by employees.
 </p>
 <p>
  - Ensure that files are maintained and readily accessible. Labels, scans and files all correspondences and documents up to date e.g. cards, bank statements, invoices, receipts, and other records of client companies that are not being handled by the Account Manager and/or other assistants. Confidential Payroll &amp; Administration Support
 </p>
 <p>
  - Prepare necessary data for monthly payroll processing, if instructed by Management
 </p>
 <p>
  - Monthly payroll processing by coordinating with HR and Finance. Collect and verify payroll inputs, including Attendance and leave data, Overtime and allowances, Salary changes and deductions
 </p>
 <p>
  - Coordinate for payroll and ensure timely salary payments, and applications for work and resident permit with the authorities.
 </p>
 <p>
  - Maintain accurate salary and benefits details in the HR system. Maintain employee payroll records and confidentiality,
 </p>
 <p>
  - Maintain the office calendar and registers all employee absence and escalate any violation in HR policies to Group Human Resources (GHR) where necessary
 </p>
 <p>
  - Assist Group Human Resources on any other local administrative matters related to hiring, absence, audit or exits.
 </p>
 <p>
  - Provide administrative assistance to the Group CEO under the supervision of Group Head - Human Resources; maintain strict confidentiality in all matters.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   TIME RECORDING AND DELIVERY
  </strong>
 </p>
 <p>
  - Accurately record time and value of service when working on projects and business line linked activities or required to do so.
 </p>
 <p>
  - Monitor own productivity and review productivity and performance against deliverables.
 </p>
 <p>
  - Follow a disciplined approach to submitting timesheets and tracking deliverables.
 </p>
 <p>
  - Ensure all daily and weekly deliverables are met, all deadlines are always adhered to and quality is ensured with no errors that impact the business and the Company
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   OTHER DUTIES
  </strong>
 </p>
 <p>
  - Undertake the role of director, trustee, nominee, manager, partner, secretary, authorized signatory or any related position in internal entities or client entities of Amicorp Group, where necessary and required by the Management.
 </p>
 <p>
  - Undertake such other duties, as may from time to time, be required by the Management or/ and Group Human Resources.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   CANDIDATE PROFILE
  </strong>
 </p>
 <p>
  - Graduate or equivalent, relevant experience of at least 10 years, with prior Payroll and Accounting experience.
 </p>
 <p>
  - High energy, takes initiative, self-motivated with a high degree of accountability.
 </p>
 <p>
  - Strong commercial mindset, positive and proactive, dedicated, focused and result driven.
 </p>
 <p>
  - Thorough knowledge of the established filing system with strong organizational skills.
 </p>
 <p>
  - Excellent organizational, interpersonal and communication skills. Excellent client/ people facing skills.
 </p>
 <p>
  - Well-developed spoken and written communication skills and the ability to tailor style to relevant audiences and successfully liaise with people at different levels. Excellent English language fluency: additional languages preferred.
 </p>
 <p>
  - Strong analytical and problem-solving skills, solution driven, highly organized and detail-orientated with good decision making and time management skills. Independent, hands-on and takes accountability to deliver solutions and results.
 </p>
 <p>
  - Ability to adapt and work in a smaller, dynamic local team environment; along with being part of a bigger matrix organization. Proven team player skills, with ambition to excel in the role.
 </p>
</div>


Calcutta Corporate (GLAMOUR ENTERPRISE)

<p><b>Job Title:</b> Office Administration Executive &amp; HR<b>Job Role Overview:</b></p><p>A highly organized and dedicated professional with 5 years of experience in <b>Office Administration and Human Resource Management</b>. Skilled in managing office operations, employee relations, payroll, recruitment, and statutory compliance. Ensures smooth functioning of administrative systems while fostering a productive and positive workplace environment.</p><p><b>Key Responsibilities:</b></p><p><b>Office Administration:</b></p><ul><li>Manage day-to-day office activities and ensure efficient operations.</li><li>Handle office correspondence, record keeping, and documentation.</li><li>Supervise housekeeping, procurement, vendor management, and facility maintenance.</li><li>Coordinate meetings, travel arrangements, and company events.</li><li>Maintain attendance, leave records, and office asset management.</li></ul><p><b>Human Resources:</b></p><ul><li>Manage recruitment process &mdash; from job posting to onboarding.</li><li>Maintain and update employee files, offer letters, and HR databases.</li><li>Handle payroll processing and coordinate with accounts for timely disbursement.</li><li>Ensure compliance with statutory regulations &mdash; <b>PF, ESIC, Professional Tax, and Gratuity</b>.</li><li>Support performance appraisals, employee engagement, and grievance redressal.</li><li>Draft HR letters, notices, and internal communications.</li></ul><p><b>Required Skills &amp; Qualifications:</b></p><ul><li>Bachelor&rsquo;s or Master&rsquo;s Degree in <b>Business Administration / HR / Commerce</b>.</li><li>Minimum <b>5 years of experience</b> in Office Administration and HR functions.</li><li>Proficient in <b>MS Office</b>, <b>Tally (for payroll coordination)</b>, and HR software.</li><li>Strong knowledge of <b>PF, ESIC, P. Tax</b>, and HR compliance processes.</li><li>Excellent communication, coordination, and multitasking skills.</li><li>Ability to maintain confidentiality and handle responsibilities independently.</li></ul><p><b>Personal Attributes:</b></p><ul><li>Organized, reliable, and proactive.</li><li>Strong interpersonal and problem-solving skills.</li><li>Positive attitude and ability to work under minimal supervision.</li></ul><p>Job Type: Full-time</p><p>Pay: &#8377;10,000.00 - &#8377;20,000.00 per month</p><p>Work Location: In person</p>

AAA Cooper Transportation

<div><b>Job Description:</b><br>
<b>Office Administrative Clerk |Janesville, WI</b><br>
 AAA Cooper Transportation is immediately hiring a reliable and experienced Office Administrative Terminal Clerk to join the team at our Janesville, WI<b>, </b>Service Center. This administrative position plays a key role in resolving freight discrepancies to maintain service quality and customer satisfaction. This position offers competitive pay and a full benefits package while providing a stable and rewarding career opportunity with a leading transportation company. Apply now and find out why Clerks and Customer Service Representatives choose AAA Cooper Transportation.<br>
<b>RESPONSIBILITIES</b> - <b><i>A Day in the life</i></b><br>
<ul>
<li>Communicate with customers, drivers, and service center staff to resolve issues.</li>
<li>Document discrepancies, file reports, and maintain accurate records.</li>
<li>Assist in identifying trends to improve freight handling practices.</li>
<li>Support general clerical tasks within the operations team.</li>
<li>Other duties as assigned.</li>
</ul><br>
<b>REQUIREMENTS</b> - <b><i>What you bring</i></b><br>
<ul>
<li>Previous experience in freight, logistics, or clerical support preferred.</li>
<li>Strong attention to detail and data accuracy.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Problem-solving mindset and customer service orientation.</li>
<li>Proficient in Microsoft Office and data entry systems.</li>
<li>High school diploma or equivalent</li>
<li>Other duties as assigned</li>
</ul><br>
<b>BENEFITS - </b><b><i>What we offer</i></b><br>
<ul>
<li><b>Competitive Compensation</b><br>
Hourly Pay</li>
<li><b>Comprehensive Insurance Options</b><br>
Access high-quality medical, vision, and dental coverage for you and your family, plus company-sponsored life insurance and disability coverage.</li>
<li><b>401(k) Retirement Plan with Company Match</b><br>
Secure your financial future with a solid retirement plan and company contributions.</li>
<li><b>Paid Time Off (PTO) and Holidays</b><br>
Relax and recharge with generous PTO and eight paid holidays.</li>
<li><b>Professional Development Opportunities</b><br>
ACT invests in you! Enhance your skills and advance your career.</li>
</ul><br>
AAA Cooper Transportation an independent subsidiary of Knight-Swift Holdings, delivers comprehensive transportation solutions, specializing in less-than-truckload, dedicated contract carriage, and truckload services. Our strategic partnerships with trusted regional affiliates ensure reliable freight movement throughout much of the United States.<br>
Ready to drive your career to the next level? Join the growing team and accelerate your career TODAY!<br>
AAA Cooper Transportation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Compensation is commensurate with experience. This job posting is intended as a general description of the position.<br>
<br>
It does not constitute a comprehensive list of all responsibilities, duties, and skills required. Benefits and compensation are subject to change at the company's discretion. <b>Job Requirements:</b><br>
General Description of Benefits: High Deductible Health Plan or PPO Health Plan, Prescription Benefits, Dental, Vision &amp; Employee Assistance Program<br>
Health Savings Account (HSA with company match)<br>
Company sponsored Retirement Savings Plan with pre-tax 401K and Roth options; includes company match &amp; vesting schedule.<br>
Employer sponsored Life and Accidental Death &amp; Dismemberment Insurance<br>
Voluntary Employee &amp; Spousal Life Insurance<br>
Voluntary Hospital Indemnity, Short Term Disability, Long Term Disability, Critical Illness and Accident Insurance.<br>
60-180-280 &amp; 360 day pay increases for specified positions.<br>
Paid Time Off-8 paid Holiday's, 1 week PTO in first year of employment with increases based on years of service. Up to 3 personal days per year, pro-rated based on hire date.</div>

Office Clerk, Administrative Assistant

University of Nevada, Las Vegas

<div><div>The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:</div><ul><li>
Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.</li><li>
Required attachments are listed below on the posting. Your application will not be considered without the required attachments.</li><li>
Please note that applications must be submitted prior to the close of the recruitment.</li></ul><div></div><div>
Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or <div>unlvjobs@unlv.edu</div>.</div><div></div><div>
Job Description</div><div>
The University of Nevada, Las Vegas invites applications for Medical Assistant, Front/Back Office, Administrative Assistant 1, UNLV Student Wellness [R0150193]</div><div></div><div>
ROLE of the POSITION</div><div>
Student Wellness at the University of Nevada, Las Vegas seeks a full-time Front &amp; Back Office Medical Assistant I, to join our health care team at the Student Health Center and Faculty and Staff Treatment (FAST) Center. The AAI Office Medical Assistant duties include but are not limited to:</div><div></div><div>
Front Office Duties</div><ul><li>
Accurately schedule, re-schedule, cancel, and confirm appointments.</li><li>
Enter and update patient/client data into the electronic health record (EHR), forms and reports.</li><li>
Verify, obtain and maintain patient/client demographics.</li><li>
Perform check-in and check-out procedures.</li><li>
Assist and guide patients/clients with patient portal system.</li><li>
Trouble shoot portal use issues and resolve portal concerns.</li><li>
Accept and process payments according to department procedures.</li><li>
Perform assigned clinic opening and closing procedures. Assists as required during daily reconciliation process.</li><li>
Follow and complete individual daily closing and reconciliation process per department policy and procedure.</li><li>
Maintain and update SWC patient accounts in a timely manner and organized format.</li><li>
Assist in the preparing and mailing of patient billing statements as requested by the Accounting Assistant, Associate Director or the Director of Business &amp; Administration.</li></ul><div></div><div>
Reception Duties and Customer Service</div><ul><li>
Greet patients, clients, and visitors upon entering the Student Wellness Center. Provide accurate general information about SWC and its services. Treat patients with compassion and empathy.</li><li>
Control flow, monitor and manage entry into clinic area.</li><li>
Answer telephones, emails, instant messages and assist with requests resulting from inquiries.</li><li>
Retrieve and respond to messages (phone, in-person, electronic).</li><li>
Coordinate deliveries, patient/client/guest/visitor flow with internal departments.</li><li>
Ensure a neat, clean and professional appearance of the lobby, check-in, and front desk areas. Report work orders, or hazards.</li><li>
Prioritize and perform multiple tasks as needed in the clinic.</li><li>
Adjust work schedule as needed, based on patients, staffing, and clinical need</li><li>
Effectively and efficiently use the SHC/FAST Center electronic health records system.</li><li>
Maintain proper (e.g., correct spelling, clear and definitive statements) legible documentation and clinical records.</li><li>
Comply with the SHC/FAST Center&rsquo;s policies, procedures, and accreditation standards.</li><li>
Participate in infection prevention assessments and safety drills.</li><li>
Comply with quality assurance practices.</li><li>
Strictly uphold the confidentiality of health information and protect patients&rsquo; right to privacy.</li></ul><div></div><div>
Back Office:</div><ul><li>
Apply principles of universal precautions, aseptic technique, and infection control</li><li>
Assist healthcare providers with treatments, examinations, and procedures</li><li>
Comply with quality assurance practices</li><li>
Complete laboratory requisitions ensuring all relevant information is included along with supporting documentation (e.g., copies of insurance cards) when indicated.</li><li>
Follow up on patient test results under the guidance of healthcare provider/RN</li><li>
Participate in infection prevention assessments and safety drills</li><li>
Perform accurate and thorough patient intakes with minimal spelling errors and review patient history, vital signs, and medications.</li><li>
Perform and maintain inventory of medical supplies and equipment</li><li>
Perform diagnostic tests such as vision screening, EKG, and spirometry as recommended by the reason for patient visit.</li><li>
Prepare and administer injections and immunizations per SHC policy and procedure</li><li>
Prepare patients for medical examinations and medical procedures</li><li>
Prepare, maintain, and stock examination and treatment areas</li><li>
Prioritize and perform multiple tasks as needed in the clinic</li><li>
Recognize and respond to emergencies in collaboration with the healthcare provider team</li><li>
Strictly uphold the confidentiality of health information and protect patients&rsquo; right to privacy</li><li>
Teach patients methods of health promotion and disease prevention</li><li>
Treat patients with compassion, empathy, and professionalism</li></ul><div></div><div>
MINIMUM QUALIFICATIONS</div><div>
Successful completion of a medical assistant program (or related education and experience within a healthcare setting) are required. Must have valid CPR certification. All candidates must pass a background screening.</div><div></div><div>
Employees of the UNLV Student Wellness Center must be in compliance with our Employee Exposure to Communicable Disease (Prevention of) Policy and Immunization Compliance Manager.</div><div></div><div>
Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.</div><div></div><div>
PREFERRED QUALIFICATIONS</div><div>
Medical assistant national certification.</div><div></div><div>
COMMITMENT to DIVERSITY and CAMPUS VALUES</div><div>
A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our <div>Campus Values</div> to guide their decisions and actions and demonstrate our Rebel spirit.</div><div></div><div>
SALARY</div><div>
Grade 23 Step 1, salary $39,421.44</div><div></div><div>
In accordance with Nevada Administrative Code (NAC) <div>284.170</div>, initial appointments to classified positions typically begin at Step 1 of the assigned grade. A &quot;Step&quot; refers to the specific rate of pay within a grade, as determined by the Division of Human Resources.</div><div></div><div><div>
BENEFITS OF WORKING AT UNLV</div></div><ul><li>
Competitive total rewards package including:<ul><li>
Paid time off, sick leave, and holidays</li><li>
Excellent health insurance including medical, dental and vision</li><li>
Comprehensive retirement plans and voluntary benefits programs</li></ul></li><li>
No state income tax</li><li>
Tuition discounts at Nevada System of Higher Education (NSHE) schools</li><li>
Tuition discounts for spouses, domestic partners, and dependents</li></ul><div></div><div>
PERKS/PROGRAMS</div><ul><li>
Employee recognition and appreciation programs</li><li>
UNLV athletics ticket discounts</li><li>
Statewide employee purchase program discounts</li><li><div>
RebelCard</div> discounts on and off campus</li><li><div>
Wellness programming</div> for all UNLV faculty and staff at no cost</li><li>
Opportunity for career advancements to leadership roles</li><li><div>
Connect with colleagues with shared interests</div></li><li><div>
Personal and professional development opportunities</div></li><li>
A comprehensive onboarding program, <div>Rebels: Onboard</div></li><li>
Support and resources available for veteran applicants &mdash; contact vetjobseekers@unlv.edu or visit our <div>Veterans Webpage</div>.</li></ul><div></div><div>
HOW TO APPLY</div><div>
THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.</div><div></div><div>
Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran&rsquo;s status.</div><div></div><div>
Attach ALL documents in the CV/Resume attachment section when applying.</div><div></div><div>
Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete. Materials should be addressed SWC FD Search Committee.</div><div></div><div>
This recruitment will close at midnight (Pacific Standard Time) on January 15, 2026.</div><div></div><div>
Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted.</div><div></div><div>
If you are a veteran or eligible family member, we encourage you to apply. Learn more about resources and support for veterans at UNLV Veterans Services (https://www.unlv.edu/jobs/veterans), or reach out to us at <div>vetjobseekers@unlv.edu</div>.</div><div></div><div>
Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more at <div>Veterans Webpage</div> or contact vetjobseekers@unlv.edu for support.</div><div></div><div>
For assistance with the application process, please review instructions on <div>How to Apply</div>. For further assistance contact UNLV Human Resources at (702) 895-3504 or <div>UNLVJobs@unlv.edu</div>.</div><div></div><div>
SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES</div><div>
UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the &ldquo;Find Jobs&rdquo; process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type &quot;Find Jobs&quot; in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, &ldquo;R0150193&rdquo; in the search box.</div><div></div><div>
If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.</div><div></div><div>
PROFILE of the UNIVERSITY</div><div>
Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.</div><div></div><div>
Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News &amp; World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.</div><div></div><div>
For more information, visit us on line at: <div>http://www.unlv.edu</div></div><div></div><div>
EEO/AA STATEMENT</div><div>
The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person&rsquo;s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.</div><div></div><div>
TITLE IX STATEMENT</div><div>
The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. &sect;&sect; 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University&rsquo;s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Mail Stop 1062, Las Vegas, NV 89154-1062, Campus Services Building (CSB) Room 246, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov; or to both.</div><div></div><div>
Information pertaining to the University&rsquo;s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the<div> Office of Equal Employment &amp; Title IX</div> webpage.</div><div></div><div>
SAFETY AND SECURITY STATEMENT</div><div>
UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. <div>The Annual Security Report and Annual Fire Safety Report compliance document</div> is available online.</div><div></div><div>
JOB CATEGORY</div><div>
Classified</div><div></div><div>
Exempt</div>
No<div></div><div>
Full-Time Equivalent</div>
100.0%<div></div><div>
Required Attachment(s)</div><div>
Resume, cover letter, three professional references</div><div></div><div>
Posting Close Date</div>
01/15/2026<div></div><div>
Note to Applicant</div><div>
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.</div><div></div><div>
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member&rsquo;s first day of employment.</div><div></div><div>
References will be contacted at the appropriate phase of the recruitment process.</div><div></div><div>
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.</div><div></div><div>
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.</div><div></div><div>
All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).</div><div></div><div>
Recruitments that provide a work schedule are subject to change based on organizational needs.</div></div>

Medical Assistant, Front/Back Office, Administrative Assistant 1, UNLV Student Wellness

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<p><b>Job Title:</b> Admin Assistant / HR Assistant<br/><b>Location:</b> UAE<br/><b>Employment Type:</b> Full-time<br/><b>Nationality:</b> UAE Nationals only</p><p><b>Job Description:</b><br/>We are seeking a motivated and detail-oriented <b>Admin Assistant / HR Assistant</b> to support daily administrative and human resources operations. This role is ideal for UAE Nationals looking to grow their career in administration and HR.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide administrative support including filing, data entry, and document control</li><li>Assist with HR activities such as employee records, onboarding, and coordination of interviews</li><li>Prepare letters, reports, and internal communications</li><li>Maintain confidential employee information and HR databases</li><li>Coordinate with different departments for day-to-day operations</li><li>Handle office correspondence and scheduling</li></ul><p><b>Requirements:</b></p><ul><li>UAE National (with valid family book)</li><li>Basic knowledge of HR and administrative procedures</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Organized, professional, and willing to learn</li></ul><p>Job Types: Full-time, Permanent, Contract, Fresher</p>

Admin Assistant/ hr assistant (UAE LOCALS ONLY)

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Admin Assistant/ hr assistant (UAE LOCALS ONLY)