office administrative assistant

NB Dental, LLC

ENTHUSIASTIC AND COMPASSIONATE Administrative Coordinator needed for a unique, small private practice.We are a one-of-a-kind, three-operatory private general dentistry office that provides high quality dental care to patients with general dentistry needs, patients with special needs, and patients with dental phobias. We are looking for someone with a passion for providing care to those who can&rsquo;t find it otherwise! We value high quality, consistent, comfortable, and safe dentistry in a welcoming, positive, fun environment. We strive to always be learning and growing, and we really care about the service we provide &ndash; it is important, and our patients need us!We are looking for a friendly and enthusiastic candidate with the following qualities:&middot; Excellent communication skills&middot; Organized and detail-oriented&middot; Trustworthy&middot; Positive mindset&middot; Experience or interest in helping patients with special needs and/or anxiety&middot; Team player&middot; Self-motivated&middot; Personable and upbeat&middot; Loves helping people and wants to make a difference in our community&middot; Values work-life balance&middot; Willing to learn (we are happy to train!)&middot; Dental or medical office experience preferred&middot; Front office experience preferred &ndash; insurance knowledge appreciated&middot; Willing to assist for procedures and help out in sterilization as neededWe are offering our administrative assistant:Competitive payThe ability to grow with and help shape your work environment and teamThe type of dentistry we do is extremely rewarding, and every day presents a new challenge. Best of all, our patients and their families truly value the work we do. We need a special person excited to contribute to this important work and join our team!If this sounds like the job you&rsquo;ve been searching for, and you are willing to be held accountable for the above values, please email nicolebarnettdmd@gmail.com with your:1. Resume2. Compensation requirements3. Favorite restaurant!If you do not respond with all three items, we will not review your resume. Attention to detail is imperative. We can&rsquo;t wait to meet you and hear more about you!Job Type: Part-timePay: $18.00 - $23.00 per hourBenefits:<ul><li>Dental insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Application Question(s):<ul><li>Do you have dental office admin experience?</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Work Location: In person

Dental Office Administrative Assistant

KYNY Group LLC

Must be legally authorized to work in the United States to apply. We are looking for a dependable Office Administrative Assistant to provide essential support to our clients and internal teams. In this role, you will handle a variety of administrative tasks, including correspondence, document preparation, scheduling, and file management. You will be the organized force that keeps operations smoothly, all while working remotely.<h3>Key Responsibilities</h3><ul><li>Serve as a professional point of contact for clients, vendors, and team members via email, phone, or chat.</li><li>Monitor and manage email inboxes, responding to routing inquiries and flagging urgent matters.</li><li>Draft, proofread, and format professional correspondence, memos and reports.</li><li>Create, format, and edit documentations, presentations, and spreadsheets using Microsoft Office or Google Workspace.</li><li>Maintain organized digital filing systems in cloud platforms (Google Drive, SharePoint, Dropbox, One Drive).</li><li>Coordinate and schedule meetings, appointments, and conference calls for team members and executives.</li><li>Assist with data entry and database updates as needed.</li></ul><h3>Requirements</h3><ul><li>Must be a resident of the United States.</li><li>Previous experience in administrative support, office coordination, or related role is preferred. Entry-level candidates are encouraged to apply.</li><li>Proficiency in Microsoft Office Suite or Google Workspace.</li><li>Familiarity with cloud storage platforms.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to prioritize tasks and manage multiple deadlines.</li><li>Self-motivated and able to work independently in a remote environment.</li></ul><h3>Benefits</h3><ul><li>Work from anywhere</li><li>Paid training</li><li>Flexible schedule</li><li>Supportive and collaborative environment</li><li>Opportunities for growth and advancement</li></ul>

Office Administrative Assistant (Remote, United States)

TransGlobal Holdings Co.

<div>GENERAL FUNCTION / SUMMARY
The Administrative Assistant is the first point of contact for visitors and callers and plays a key role in maintaining a smooth and professional front office environment. This position is responsible for handling incoming communications, supporting internal teams with clerical and administrative tasks, and assisting with day-to-day office operations. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
MAJOR DUTIES AND RESPONSIBILITIES<ul><li>
Greet guests with a professional and friendly demeanor, ensuring they are assisted promptly and connected with the appropriate team members.</li><li>
Answer incoming phone calls, directing them to the right contacts or taking accurate messages when needed.</li><li>
Notify agents, managers, or staff immediately when clients or visitors arrive.</li><li>
Enter new client and agent information into internal platforms (e.g., Inbound system) to support follow-ups and data accuracy.</li><li>
Input insurance policy details into AI and digital systems, ensuring accuracy and timeliness.</li><li>
Scan and save insurance policies and related documents into client folders under the appropriate categories (e.g., New Business).</li><li>
Communicate with the Asia team and relevant agents to confirm the status of mailed policies (sent and received).</li><li>
Maintain the cleanliness and organization of the front desk and lobby area to ensure a professional appearance at all times.</li><li>
Manage conference room reservations; coordinate room usage schedules and communicate availability clearly with coworkers.</li><li>
Ensure timely distribution of mail to internal departments and individuals.</li><li>
Scan and forward important documents to designated contacts across multiple office locations.</li><li>
Assist with outgoing mail or materials, ensuring accurate labeling and delivery.</li><li>
Coordinate holding and release of checks, marketing materials, or policy packages as instructed.</li><li>
Provide general administrative support to team members and management, including special projects and time-sensitive requests.</li><li>
Train and mentor newly hired front desk team members, sharing best practices, office protocols, and system procedures.</li><li>
Stay informed on company policies and updates to answer common internal and external questions.</li></ul>
BASIC QUALIFICATIONS<ul><li>
High school diploma or equivalent; associate degree preferred.</li><li>
1-2 years of experience in an administrative or front desk role.</li><li>
Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfortable learning new systems.</li><li>
Strong communication skills, both verbal and written.</li><li>
Excellent organizational and time management skills.</li><li>
Ability to maintain confidentiality and exercise good judgment.</li><li>
Bilingual skills (e.g., English/Mandarin) is required.</li></ul>
WHO WE ARE
With over 30 years of experience, TransGlobal has grown into the largest Asian-focused, all-in-one financial services platform in the U.S. We offer a comprehensive suite of services-including life and health insurance, annuities, real estate, private lending, tax and estate planning, and investment management-through a network of 30+ branches across 14 states and over 5,000 professional independent agents. Our mission is to deliver trustworthy, customer-centric financial solutions, all in your language and aligned with your goals.
WHY JOIN US<ul><li>
Industry Leader: Join the nation's largest Asian-focused financial services firm with a well-established brand and expansive network.</li><li>
MultilingualMulticultural: Work in a dynamic, diverse environment that understands and serves multicultural communities.</li><li>
Career Growth: Access to cross-functional training, licensing support, and professional development opportunities.</li><li>
Collaborative Culture: Be part of a supportive team that values innovation, initiative, and shared success.</li><li>
Impactful Work: Help individuals and families achieve financial security and generational wealth.</li></ul>
WHAT WE OFFER<ul><li>
Competitive salary and benefits package.</li><li>
Opportunity to work in a collaborative and innovative environment.</li><li>
Professional development and growth opportunities.</li><li>
Pay starts at $18 -$22/hour based on experience.</li></ul></div>

Office Administrative Assistant (Bilingual in Chinese)

BRIGHT STATE ELECTRIC

About Bright State Electric Inc.Bright State Electric Inc. is a growing electrical contracting company specializing in commercial, residential, and construction electrical services throughout Florida. Our team is committed to delivering high-quality electrical solutions while maintaining exceptional customer service, safety, and professionalism.Position SummaryWe are seeking a highly organized, motivated, and detail-oriented Office Assistant Administrator to join our team. This position plays a critical role in supporting daily business operations, project administration, payroll processing, billing, collections, and communication with contractors, vendors, and clients.The ideal candidate is bilingual (English/Spanish), professional, dependable, and able to manage multiple priorities in a fast-paced environment.Responsibilities<ul><li>Manage daily office operations and administrative tasks.</li><li>Prepare and issue weekly payroll and subcontractor payments.</li><li>Coordinate check preparation, deposits, and banking activities.</li><li>Follow up on outstanding invoices and collections from contractors and clients.</li><li>Assist with billing, invoicing, and accounts receivable.</li><li>Maintain and organize company records, files, and documentation.</li><li>Answer and direct phone calls professionally.</li><li>Respond to emails and communicate with customers, vendors, and contractors.</li><li>Prepare reports, spreadsheets, and project documentation.</li><li>Assist with insurance payments, company expenses, and vendor accounts.</li><li>Order office supplies, food, and other company necessities.</li><li>Manage inventory and track materials, equipment, and office supplies.</li><li>Support project managers with administrative needs and deadlines.</li><li>Coordinate meetings and maintain company calendars.</li><li>Ensure tasks are completed accurately and within deadlines.</li></ul>Qualifications<ul><li>Bilingual in English and Spanish (Required).</li><li>Strong organizational and time management skills.</li><li>Ability to multitask and prioritize responsibilities.</li><li>Excellent communication and customer service skills.</li><li>Strong attention to detail and problem-solving abilities.</li><li>Ability to work independently and as part of a team.</li><li>Professional attitude and strong work ethic.</li></ul>Preferred Skills<ul><li>Microsoft Office (Word, Excel, Outlook)</li><li>QuickBooks</li><li>Dropbox</li><li>Data Entry</li><li>Payroll Processing</li><li>Billing &amp; Collections</li><li>Inventory Management</li><li>Report Preparation</li><li>Administrative Support</li><li>Problem Solving</li></ul>Pay: Up to $18.00 per hourWork Location: In person

Office Administrator / Administrative Assistant

Karen B. Donahue, PsyD LLC

PART-TIME OFFICE ADMINISTRATIVE ASSISTANTForensic &amp; Clinical Psychology Practice | Wall Township, NJAbout the PracticeA well-established forensic and clinical psychology practice seeks a sharp, dependable Part-Time Office Administrative Assistant. In addition to clinical therapy, the practice specializes in family court evaluations and court involved therapies working closely with attorneys, judges, and families in the New Jersey family court system. The Office Assistant plays a key role in maintaining organized office operations and efficient communication with clients. This is a small, professional office where your work directly supports meaningful outcomes for children and families.Position SummaryThis role is the backbone of daily office operations: managing communications with attorneys and clients, maintaining meticulous, organized files, and ensuring the practice runs smoothly. If you thrive in environments that demand precision, discretion, and professionalism, this is a strong fit.Schedule<ul><li>Monday&ndash;Wednesday: In-office, approximately 6&ndash;8 hours/day</li><li>Thursday: ~1 hour remote (check phone and email messages with follow-up)</li><li>Some flexibility available based on mutual needs</li></ul>Key Responsibilities<ul><li>Serve as the first point of contact for clients, counsel, and court professionals via phone and email</li><li>Draft, proofread, and send professional correspondence (engagement letters, scheduling communications, record requests)</li><li>Maintain organized electronic and paper filing systems in compliance with forensic record-keeping standards</li><li>Schedule appointments and coordinate calendars across multiple cases</li><li>Scan, organize, and manage legal and clinical documents</li><li>Assist with personal and professional file storage and organization projects</li><li>Handle sensitive and confidential materials with the highest level of discretion</li><li>Ensure confidentiality and proper handling of sensitive information and HIPAA compliance</li></ul>QualificationsRequired:<ul><li>Direct experience as an administrative assistant, legal secretary, or secretary</li><li>Excellent verbal and written communication skills (you'll be drafting correspondence that goes to attorneys and the court)</li><li>Strong organizational skills and meticulous attention to detail</li><li>Comfortable handling confidential information in a legal/forensic context</li><li>Proficiency with Mac computers and Microsoft Office Suite</li></ul>Strongly Preferred:<ul><li>Experience in a law firm, legal department, or administrative role</li><li>Familiarity with legal terminology, document management, or case file organization</li><li>Undergrad/Graduate students pursuing future LPC, LCSW, or Psych licensure encouraged to apply</li><li>Tech-savvy and confident troubleshooting independently or by contacting support</li></ul>Why This Role Stands Out<ul><li>Work at the intersection of psychology and law in a collegial, small-office setting</li><li>Predictable part-time schedule with built-in flexibility</li><li>Professional growth opportunity for candidates interested in forensic or legal fields</li></ul>CompensationCompetitive hourly rate, commensurate with experience and qualifications.Interested applicants should apply via email. Send resume and letter of interest to officeadmin@drkdonahue.comPay: $20.00 - $25.00 per hourWork Location: Hybrid remote in Wall Township, NJ 07719

Administrative Assistant

O & P Clinics of America ( Orthotic & Prosthetic Clinics of America )

The administrative assistant will assist our CEO. Incoming calls are answered appropriately and efficiently. Clerical functions to include copying, faxing, e-mailing, scanning and filing documents are carried out in a timely basis. Excellent communications skills are exhibited via phone and in person. A professional image is presented in both voice and appearance. Must be detail-oriented, organized and self-motivated with the ability to multi-task and work in a fast-paced environment. Contributes to team effort by accomplishing related results as needed. Upholds the culture of Orthotic and Prosthetic Clinics of America including relationship building with customers as well as maintaining a professional behavior on Orthotic and Prosthetic Clinics of America&rsquo;s premises.Administrative Assistant Job Responsibilities:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Answers phone calls, schedules meetings and supports visitors.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Completes operational requirements by scheduling and assigning administrative projects and expediting work results.</li><li>Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.</li><li>Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.</li><li>Provides information by answering questions and requests.</li><li>Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul>Administrative Assistant Skills and Qualifications:<ul><li>Reporting Skills</li><li>Administrative Writing Skills</li><li>Microsoft Office Skills</li><li>Managing Processes</li><li>Organization</li><li>Analyzing Information</li><li>Professionalism</li><li>Problem Solving</li><li>Supply Management</li><li>Inventory Control</li><li>Verbal Communication'</li></ul>'Work Remotely NoJob Type: Full-timePay: $18.00 - $19.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Microsoft Office: 3 years (Preferred)</li><li>Administrative experience: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33150 (Preferred)</li></ul>Ability to Relocate:<ul><li>Miami, FL 33150: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Office Administrator

Dumarey group

Clerical Administrative Assistant Job Overview Dumarey Group, a leading multinational organisation, is seeking a meticulous and highly organised Clerical Administrative Assistant to join our dedicated team. This is a Full-Time position based in Michigan Center, Michigan, United States. Dumarey Group specialises in providing exceptional administrative support, data management, and digital workflow solutions to a diverse range of clients. We are committed to efficiency, accuracy, and fostering a supportive work environment that values professional growth. In this role, you will be a crucial part of our administrative function, ensuring the smooth and efficient operation of our daily tasks. The ideal candidate will be a proactive problem-solver with excellent communication skills and a keen eye for detail. Salary: $30 - $40 USD per hour Responsibilities * Provide comprehensive administrative and clerical support to ensure efficient office operations. * Manage and maintain digital and physical filing systems, ensuring all records are accurate and up-to-date. * Handle data entry tasks with a high degree of accuracy and assist with the management of company databases. * Prepare and edit correspondence, reports, and other professional documents. * Respond to and direct client or internal enquiries in a timely and professional manner. * Schedule appointments, manage calendars, and coordinate meetings as required. * Support the implementation and maintenance of digital workflow solutions to enhance operational efficiency. * Collaborate with team members to support various projects and administrative needs. Qualifications * Proven experience in an administrative, clerical, or office support role. * Excellent organisational and time-management skills, with the ability to prioritise tasks effectively. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Strong written and verbal communication skills. * Exceptional attention to detail and a commitment to accuracy. * The ability to work independently and as part of a collaborative team. * A proactive and reliable approach to completing tasks and managing responsibilities. * Familiarity with data management and customer service operations is highly desirable. Benefits * A competitive hourly wage. * Access to structured training programmes and ongoing professional development. * Opportunities for career progression within a growing multinational organisation. * A supportive, collaborative, and professional work environment. * The stability of a full-time position with a reputable company. * Flexible scheduling to promote a healthy work-life balance.

Clerical Administrative Assistant

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