office administrator iems 94000585

Eskenazi Health

<div></div><div><p><b>Date: </b>Mar 10, 2026
</p><p><b>Location:</b> Indianapolis, US, 46254
</p><p><b>Organization: </b>HHC
</p><div><p>Indianapolis Emergency Medical Services (EMS) is an organization that celebrates diversity, and seeks to employ a diverse workforce. We actively encourage all individuals to apply for employment and to seek advancement opportunities. Indianapolis EMS also provides reasonable accommodations to qualified individuals with disabilities as required by law. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.</p>
<div><div><div><h2 class="jobSectionHeader"><b>
FLSA Status</b></h2>
</div><div><p>
Non-Exempt</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Job Role Summary</b></h2>
</div><div><p>
The Office Administrator provides administrative support for the Administrative Division and senior leadership to include telephone coverage, copier projects, mail handling, filing, supplies control, and necessary communications internally and externally</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions and Responsibilities</b></h2>
</div><div><ul><li>Provides reception for guests answering phones, greeting guests and maintaining conference room schedules</li><li>Maintains responsibility for correspondence, calendars, word processing and special projects for senior leadership requiring interaction with various internal and external vendor contacts</li><li>Supports Policy Council by maintaining and updating policies</li><li>Reports all office equipment failures to appropriate departments</li><li>Maintains inventory of office supplies and reorder as necessary</li><li>Compiles and submits miscellaneous reports as requested</li><li>Completes special projects as assigned by leadership</li><li>Coordinate and schedule travel as needed for the Senior Leadership of Indianapolis EMS</li><li>Develops and maintains trusting relationships with staff and management</li><li>Reports sensitive and/or high profile issues timely to IEMS management</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b><br>
Associated Job Duties</b></h2>
</div><div><ul><li>Performs all other job related duties as assigned</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Job Requirements</b></h2>
</div><div><ul><li>Associate's Degree in Business Administration or related field or Administrative Assistant Certification with three years&rsquo; experience OR in lieu of degree or certificate must have five years directly related administrative support experience</li>
<li>Proficient knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms</li>
<li>Experience and familiarity with medical terminology preferred for clinical areas</li>
<li>Healthcare provider CPR (AHA)</li></ul></div></div><p></p><div><div><h2 class="jobSectionHeader"><b><br>
Knowledge, Skills &amp; Abilities</b></h2>
</div><div><ul><li>Excellent office management abilities</li><li>Strong organizational/interpersonal/problem solving/decision making skills</li><li>Strong ethical and professional standards, especially when dealing with confidential information</li><li>Strong organizational/interpersonal/problem solving/decision making skills</li><li>Proficient in MS Word. Excel, PowerPoint and the Internet</li><li>Excellent verbal and written communication skills</li><li>Professional appearance and telephone manner</li><li>Must have good command of the English language, oral and written</li><li>Must be proficient/skilled in multi-tasking</li><li>Prioritizes work, devise own work patter</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b><br>
Responsibility
</b></h2></div><div><ul><li>Maintain confidentiality of staff, student records and information</li>
<li>Maintain protected health information in accordance with HIPAA privacy guidelines and regulations</li>
<li>Maintain and stay in compliance with Department budget</li>
<li>Maintain and stay in compliance with Family Education and Privacy Acts (FERPA) record keeping</li>
<li>Maintains student records in accordance with Family Education Rights and Privacy Act (FERPA) guidelines and regulations.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Judgement</b></h2>
</div><div><ul><li>Employee may work under general supervision and receives general guidance on work priority with substantial employee latitude</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Contacts - Internal/External</b></h2>
</div><div><ul><li>Daily contacts with direct service staff, students and various IEMS/IU Faculty and staff</li>
<li>Daily contact with local, state, and regional EMS personnel and leaders</li>
</ul>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Special Effort Required</b></h2>
</div><div><ul><li>Exercise good judgement, flexibility, work effectively/efficiently under stressful conditions, exercise problem solving skills, etc.</li>
<li>Tact/diplomacy required in sensitive/complex/confidential situations</li>
<li>Set priorities, weighing effects of policies/procedures, stress of deadlines/frequent interruptions</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Working Environment
</b></h2></div><div><ul><li>Duties performed in office setting</li>
<li>Physical effort associated with routine office activities</li>
<li>Routinely visit other office site and/or hospital</li>
<li>May be required to attend meetings or perform work remote from hospital campus</li>
</ul></div></div></div><p>
It is Indianapolis EMS&rsquo; philosophy and policy to treat employees and applicants fairly and without regard to sex, race, color, religion, national origin, ancestry, age, sexual orientation, gender identity, veteran&rsquo;s status or physical or mental ability. Discrimination against any employee or applicant based on any of these conditions will not be allowed or tolerated. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.</p><br>
<p><br>
<b>Nearest Major Market: </b>Indianapolis</p></div></div><div></div>

OFFICE ADMINISTRATOR - IEMS (94000585)

Sonova

<div></div><div><div><div><p>Who we are</p><p>
At Sonova, we envision a world where everyone can enjoy the delight of hearing. This vision inspires us and fuels our commitment to developing innovative solutions that improve hearing health and human connection - from personal audio devices and wireless communication systems to hearing aids and cochlear implants. We're dedicated to providing outstanding customer experiences through our global audiological care services, ensuring that everyone has the opportunity to engage fully with the world around them.</p>
<p>Guided by a culture of continuous improvement that fosters resilience and self-motivation, our team is united by a shared commitment to excellence and a deep sense of pride in our work, each of us playing a vital role in creating meaningful change,</p>
<p>Here you&rsquo;ll find a diverse range of opportunities that span both consumer and medical solutions and the freedom to shape your career while making an impact on the lives of others. Join us in our mission to create a more connected world, where every voice is heard and every story matters.</p>
</div></div><div><div><div><div>Indianapolis (IN), United States
</div></div></div></div><div><div><div><div><p>Patient Care Coordinator - Indianapolis, IN
</p></div></div></div></div><div><div><div><div>162525
</div></div></div></div><div><div><div><div><div><b>Connect Hearing, part of AudioNova</b></div>
<div><b>
Location:</b> <b>Indianapolis, IN</b></div><br>
<div></div>
<div><b>
8202 Clearvista Pkwy.</b></div>
<div><b>
Suite 9C</b></div>
<div><b>
Indianapolis, IN 46256</b></div><br>
<div></div>
<div><b>
Current pay:</b> $16.00-18.00 an hour + Sales Incentive Program!</div>
<div><b>
Clinic Hours:</b> Monday-Friday, 8:30am-5:00pm</div><br>
<div></div>
<div><b>
What We Offer:</b></div>
<ul>
<li>Medical, Dental, Vision Coverage</li>
<li>401K with a Company Match
</li><li>FREE hearing aids to all employees and discounts for qualified family members</li>
<li>PTO and Holiday Time</li>
<li>No Nights or Weekends!</li>
<li>Legal Shield and Identity Theft Protection
</li><li>1 Floating Holiday per year</li></ul><br>
<div></div>
<div><b>
Job Description:</b></div>
<div>
The Hearing Care Coordinator (HCC) works closely with the clinical staff to ensure patients are provided with quality care and service. By partnering with the Hearing Care Professionals onsite, the HCC provides support to referring physicians and patients. The HCC will schedule appointments, verify insurance benefits and details, and assist with support needs within the clinic.</div><br>
<div></div>
<div><b>
Be sure to click 'Take Assessment' during the application process to complete your HireVue Digital Interview. These links will also be sent to your email and phone. Please note that your application cannot be considered without completing this assessment. This is your opportunity to shine and advance your application quickly and effortlessly! You'll also gain an exclusive look at the Hearing Care Coordinator role and discover what makes AudioNova such an exceptional place to grow, belong, and make a meaningful impact. Congratulations on taking the first step toward joining the AudioNova team!</b></div><br>
<div></div>
<div><b>
As a Hearing Care Coordinator, you will:</b></div>
<ul>
<li>Greet patients with a positive and professional attitude</li>
<li>Place outbound calls to current and former patients for the purpose of scheduling follow-up hearing tests and consultations and weekly evaluations for the clinic</li>
<li>Collect patient intake forms and maintain patient files/notes</li>
<li>Schedule/Confirm patient appointments</li>
<li>Complete benefit checks and authorization for each patients&rsquo; insurance</li>
<li>Provide first level support to patients, answer questions, check patients in/out, and collect and process payments</li>
<li>Process repairs under the direct supervision of a licensed Hearing Care Professional</li>
<li>Prepare bank deposits and submit daily reports to finance</li>
<li>General sales knowledge for accessories and any patient support</li>
<li>Process patient orders, receive all orders and verify pick up, input information into system</li>
<li>Clean and maintain equipment and instruments</li>
<li>Submit equipment and facility requests</li>
<li>General office duties, including cleaning</li>
<li>Manage inventory, order/monitor stock, and submit supply orders as needed</li>
<li>Assist with event planning and logistics for at least 1 community outreach event per month</li>
</ul>
<div><b>Education:</b></div>
<ul>
<li>High School Diploma or equivalent</li>
<li>Associates degree, preferred</li>
</ul>
<div><b>Industry/Product Knowledge Required:</b></div>
<ul>
<li>Prior experience/knowledge with hearing aids is a plus</li>
</ul>
<div><b>Skills/Abilities:</b></div>
<ul>
<li>Professional verbal and written communication</li>
<li>Strong relationship building skills with patients, physicians, clinical staff</li>
<li>Experience with Microsoft Office and Outlook</li>
<li>Knowledge of HIPAA regulations</li>
<li>EMR/EHR experience a plus</li>
</ul>
<div><b>Work Experience:</b></div>
<ul>
<li>2+ years in a health care environment is preferred</li>
<li>Previous customer service experience is required</li></ul><br>
<div></div>
<div>
We love to work with great people and strongly believe that a diverse team makes us better. We guarantee every person equal treatment in regard to employment and opportunity for employment, regardless of race, color, creed/religion, sex, sexual orientation, marital status, age, mental or physical disability.</div><br>
<div></div>
<div>
We thank all applicants in advance; however, only individuals selected for an interview will be contacted. All applications will be kept confidential. Sonova is an equal opportunity employer. Applicants who require reasonable accommodation to complete the application and/or interview process should notify the Director, Human Resources.</div><br>
<div></div>
<div>
#INDPCC</div><br>
<div></div>
</div></div></div></div><div><div><p>Sonova is an equal opportunity employer.</p><p>
We team up. We grow talent. We collaborate with people of diverse backgrounds to win with the best team in the market place. We guarantee every person equal treatment in regard to employment and opportunity for employment, regardless of a candidate&rsquo;s ethnic or national origin, religion, sexual orientation or marital status, gender, genetic identity, age, disability or any other legally protected status.</p></div></div></div><p></p>

Patient Care Coordinator

TA Services

<p>Company Description<br/></p><p>At TA Services, we don&rsquo;t just move freight &ndash; we move business forward. Since 1986, we&rsquo;ve been delivering peak performance for our customers through our Freight Brokerages, Managed Transportation, Warehousing &amp; Fulfillment, Mills Services, and Cross-Border Logistics.<br/></p><p>What sets us apart? Our people! At TA, culture isn&rsquo;t an afterthought &ndash; it&rsquo;s a competitive advantage. We&rsquo;re intentional about building a workplace where you&rsquo;re supported, challenged, and equipped to grow. From day one, you&rsquo;ll get the tools, training, and trust to unlock your full potential.<br/></p><p>We believe when the right people live the right values, there&rsquo;s no limit to what we can achieve. If you&rsquo;re driven, collaborative, and ready to win, you&rsquo;ll fit right in.<br/></p><p>Here&rsquo;s what drives us:<br/></p><p>&middot; People First &ndash; We lead with care, connection, and respect.<br/>&middot; Service &ndash; Our customers, carrier partners, and team members deserve nothing less than excellence.<br/>&middot; Safety &ndash; Built into every move we make.<br/>&middot; Results &ndash; High standards. Real outcomes.<br/>&middot; Innovation &ndash; We push boundaries and never settle.<br/></p><p>Sound like the kind of team you want to be part of? Let&rsquo;s take a closer look at the role<br/></p><p>Job Description<br/></p><p>Key Responsibilities<br/></p><p>Team Leadership &amp; Operational Oversight- Lead and coordinate daily POD operations, ensuring efficient execution of LTL shipments across multiple customer accounts. Delegate responsibilities, provide guidance to team members, and maintain accountability for service performance.<br/>LTL Shipment Management &amp; Execution- Oversee the execution of LTL shipments including load tendering, rate sourcing, and carrier coordination. Ensure adherence to carrier rules tariffs, density/class rating practices, and established service standards.<br/>Customer Success &amp; Account Support- Act as a senior operational contact for assigned customer accounts. Support issue resolution, proactively communicate shipment status, and ensure service expectations are consistently met in a fast-paced, multi-customer environment.<br/>Operational Performance &amp; KPI Management- Monitor operational performance indicators including on-time delivery, dwell time, and carrier compliance. Provide performance feedback, identify operational challenges, and implement improvements to enhance service quality and efficiency<br/>Process Standardization &amp; Continuous Improvement- Maintain and enforce standardized processes for booking, shipment tracking, documentation, SOP adherence, and exception management. Collaborate with leadership to support initiatives that improve scalability and operational consistency.<br/></p><p>Work Environment<br/></p><p>This role operates in a fast-paced logistics environment supporting multiple customers and shipment flows simultaneously. Priorities may shift quickly based on shipment status, customer needs, and operational requirements. Success in this role requires strong collaboration, adaptability, and the ability to manage competing priorities while maintaining high service standards.<br/></p><p>Qualifications<br/></p><p>Education<br/></p><p>Bachelor&rsquo;s degree in Supply Chain, Logistics, Business Administration, or a related field preferred. Equivalent professional experience may be considered in lieu of formal education.<br/></p><p>Experience<br/></p><p>3&ndash;5 years of hands-on experience in LTL transportation operations.<br/>Familiarity with LTL freight pricing, carrier rules tariffs, and density/class rating.<br/>Experience managing load tender processes, rate sourcing, and carrier compliance.<br/>Exposure to contract carrier onboarding and operational coordination.<br/>Prior leadership or team coordination experience preferred.<br/>Experience working in a fast-paced, multi-customer logistics environment.<br/>Experience with Transportation Management Systems (TMS); familiarity with MercuryGate is a plus but not required.<br/>Proficiency with standard business software such as Microsoft Office.<br/></p><p>Personality Traits<br/></p><p>Strong decision-making ability with confidence in operational judgment.<br/>Proactive problem solver who can anticipate and resolve issues quickly.<br/>Leadership presence with the ability to guide and delegate day-to-day operational tasks.<br/>Collaborative and team-oriented mindset.<br/>Organized and adaptable in a dynamic logistics environment.<br/></p><p>Additional Information<br/></p><p>Benefits/Perks<br/></p><p>$59,500 Annually<br/>Accrue up to five days PTO in first year. Two-weeks vacation, plus one week PTO accrue on first anniversary.<br/>Medical, Dental, Vision, Life Insurance, Disability<br/>Other benefits include Doc-On-Demand, Tuition Reimbursement, Paid Volunteer Day, Employee Assistance Program<br/></p><p>All your information will be kept confidential according to EEO guidelines.<br/></p>

Operations Supervisor - LTL

Explore 3+ Office administrator iems 94000585 in Indianapolis this April. Find roles across top companies and apply now to boost your career.

3 office administrator iems 94000585 jobs In Indianapolis

OFFICE ADMINISTRATOR - IEMS (94000585)

Patient Care Coordinator

Operations Supervisor - LTL