executive assistant

admin specialist

administrative assistant

accounting assistant

admin assistant

office administrator

Bilfinger Middle East

<div>
 
 
 Job Purpose:
 
 
 
 The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Social Insurance Administration
 
 
 <ul>
 <li>
 Manage employee registration, updates, and termination in the social insurance system.
 </li>
 <li>
 Maintain accurate records and documentation in line with local labor and social insurance laws.
 </li>
 <li>
 Liaise with relevant government departments for timely submission of social insurance forms and reports.
 </li>
 <li>
 Support HR with payroll and benefits data related to insurance contributions.
 </li>
 </ul>
 
 
 
 
 
 2. Government Relations
 
 
 <ul>
 <li>
 Handle all company-related government documentation, renewals, and submissions.
 </li>
 <li>
 Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
 </li>
 <li>
 Maintain up-to-date knowledge of changes in government procedures and requirements.
 </li>
 <li>
 Support visa, work permit, and related administrative processes for employees as needed.
 </li>
 </ul>
 
 
 
 
 
 3. Facility Coordination
 
 
 <ul>
 <li>
 Oversee office facilities, maintenance, and vendor management.
 </li>
 <li>
 Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
 </li>
 <li>
 Ensure the office environment is safe, functional, and compliant with company and local standards.
 </li>
 <li>
 Manage asset inventory and office-related procurement.
 </li>
 </ul>
 
 
 
 
 
 4. General Administration Support
 
 
 <ul>
 <li>
 Assist with coordination of internal and external meetings, travel, and logistics.
 </li>
 <li>
 Maintain filing systems and ensure proper documentation control.
 </li>
 <li>
 Support management in daily administrative activities and reporting.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
 </li>
 <li>
 Good understanding of Egypt&rsquo;s labor and social insurance regulations.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Fluent in Arabic and good command of English.
 </li>
 </ul>
 
 
</div>

Office Administrator

Cyber Force

<div>
 
 Job Code:
 
 [T24-002-GRC-Mid]
 
 
 
 Job Type:
 
 Hybrid (Office and Remote)
 
 
 
 Location:
 
 HQ, Cairo, Egypt
</div>

Junior Office Administrator

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Administrator | MAF Entertainment
 
 
 
 Role Summary
 
 
 
 Oversees reception and administrative functions at the Head Office, ensuring a professional experience for visitors and clients. Provides comprehensive support to senior management through calendar management, travel arrangements, meetings, reports, and overall administrative assistance.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 To give visitors a positive impression of the MAF &amp; MAFE culture by behaving in a professional and helpful manner.
 </li>
 <li>
 Receive CVs from applicants on a regular basis and send them to the relevant HR Manager promptly.
 </li>
 <li>
 Allocate and book meeting rooms for employees when requested.
 </li>
 <li>
 Responsible for dispatching documents and parcels through Courier.
 </li>
 <li>
 Fill in forms on behalf of Senior Management ex. Business Travel Allowance (BTAs)
 </li>
 <li>
 Supervising day-to-day operations of the administrative department and staff members (driver(s)/office boy(s))
 </li>
 <li>
 Handling all office utilities-related invoices and payments follow-up as per finance.
 </li>
 <li>
 Carry out general administrative duties as requested by the line manager.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Should have 2-3 years of work experience in administrative.
 </li>
 <li>
 Be able to deal with different nationalities in a courteous and helpful manner.
 </li>
 <li>
 Good organizational skills, punctual and hard-working.
 </li>
 <li>
 Proficient knowledge of MS Suite.
 </li>
 <li>
 Patient and good ability to handle high-pressure situations.
 </li>
 <li>
 Understand the organization of MAFE Egypt, the main elements of its business, and the key executives and employees.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Administrator

<div>
 
 Job Summary
 
 
 
 We are seeking a proactive and highly organized Site Coordinator / Assistant to support the daily operations of our newly established office in Egypt. This position combines administrative support with site management, ensuring smooth office functioning and compliance with local operational standards.
 
 
 The role includes producing detailed reports and presentations, maintaining confidentiality, proactively offering solutions, and ensuring compliance with global process standards while participating in continuous improvement initiatives within the department.
 
 
 
 Responsibilities
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Manage documentation workflows including contracts, onboarding forms, and HR-related paperwork.
 </li>
 <li>
 Wet signatures: arranging signatures from person with PoA; meeting employees and providing them with documents to be signed and distributing documents to employees.
 </li>
 <li>
 Coordinate scheduling, meeting logistics, and travel arrangements for local staff and visiting teams.
 </li>
 <li>
 Maintain records and filing systems (digital and physical), ensuring confidentiality and compliance.
 </li>
 <li>
 Support payroll and social insurance documentation processes in coordination with HR and external vendors.
 </li>
 <li>
 Ensures that confidentiality is maintained at all times, upholding the company's data protection and privacy policies.
 </li>
 <li>
 Takes initiative in anticipating needs and proactively offering solutions, demonstrating a proactive approach to administrative support.
 
 
 </li>
 </ul>
 Site Coordination
 
 
 <ul>
 <li>
 Act as the primary point of contact for office-related matters.
 </li>
 <li>
 Oversee day-one onboarding logistics including welcome kits, office tours, and badge issuance.
 </li>
 <li>
 Ensure compliance with local labor laws and internal policies regarding workplace setup and documentation.
 
 
 </li>
 </ul>
 Operational Support
 
 
 <ul>
 <li>
 Assist with procurement coordination, including PO creation and vendor onboarding.
 </li>
 <li>
 Monitor and report on office supplies, IT equipment, and facility needs.
 </li>
 <li>
 Support local HR and payroll teams with document collection, background checks, and onboarding timelines.
 
 
 </li>
 </ul>
 
 
 Education &amp; Experience
 
 Recommended
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, HR, or related field.
 </li>
 <li>
 +3 years of experience in office administration or site coordination.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Fluent in English and Arabic. French is a plus.
 </li>
 <li>
 Familiarity with Egyptian labor laws and administrative procedures.
 </li>
 <li>
 Proficiency in Microsoft Office. Exposure to Workday and SAP is preferred.
 
 
 </li>
 </ul>
 
 Disclaimer
 
 
 
 This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.
</div>

Site Coordinator / Assistant

International Federation of Red Cross and Red Crescent Societies - IFRC

<div>
 Organizational Context
 
 
 The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world&rsquo;s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is &ldquo;to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.&rdquo; IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.
 
 
 IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.
 
 
 IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into four main Divisions: (i) National Society Development and Coordination; (ii) Humanitarian Diplomacy and Digitalization; (iii) Management and Accountability; and (iv) People and Strategy.
 
 
 IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.
 
 
 IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.
 
 
 
 Job Purpose
 
 
 
 Under the management and supervision of the Coordinator, Finance and Administration, the incumbent is responsible for providing overall administrative support services to the IFRC Delegation in Egypt. The Administration Officer will be responsible for implementing and safeguarding all the administrative policies and procedures according to IFRC standards. S/he also requires liaising with the National Society matters related to general office administration. S/he also work closely with the Head of Delegation in fixing meeting appointments internally and externally.
 
 
 
 Job Duties And Responsibilities
 
 
 
 
 Ensuring the well-functioning and efficient delivery of administrative services:
 
 
 
 <ul>
 <li>
 Manage the delivery of all general services to ensure smooth day-to-day running of the office, including
 </li>
 <li>
 telephone/reception, hotel reservations, housing, ticketing, purchasing and transport.
 </li>
 <li>
 Manage the relevant and timely dispatch of outgoing and incoming mail.
 </li>
 <li>
 Ensure compliance with all local regulations in country (e.g., labor law, taxes, social security, pension funds, etc.).
 </li>
 <li>
 Manage the relevant visa application process of visitors and staff travelling to Egypt if applicable, as well as the resident/work permits of staff to be based in Egypt.
 </li>
 <li>
 Handle any other official paperwork processing with the authorities.
 </li>
 <li>
 Arrange the travel and accommodation for delegates and visitors according to agreed processes and procedures.
 </li>
 <li>
 Update the administrative welcome package to be distributed &ndash; along with the delegation&rsquo;s security welcome brief - to new delegates, member National Societies, and visitors.
 </li>
 <li>
 Ensure that the standardized filing and archiving system is in place.
 </li>
 <li>
 In coordination with the National Society&rsquo;s fleet, manage transportation for delegates and for all incoming and outgoing IFRC visitors.
 </li>
 <li>
 Management of VRP rented vehicles, monthly fuel reporting, upkeep of the vehicle maintenance and repairs records and monthly reporting to Dubai Fleet on vehicle movement.
 </li>
 <li>
 Ensure correct coding and financial dimensions for administrative related invoices in the ERP system
 
 
 
 </li>
 </ul>
 
 Facilities And Housing Management
 
 
 
 <ul>
 <li>
 Ensure that office utilities are functioning properly, the premises are clean, and invoices are timely paid.
 </li>
 <li>
 Keep an accurate record of the inventory of assets, document properly the procurements or disposals of assets, conduct a physical count to ensure the list is reconciled with the physical items.
 </li>
 <li>
 Verify periodically that the insurance policy is up to date and covers the existing list of assets.
 </li>
 <li>
 Coordinate with the IT staff responsible for the proper insurance of the IT equipment.
 </li>
 <li>
 Manage the office share point system. Review and ensure that the staff in the office file their documents according to the standardized filing system.
 </li>
 <li>
 Identify new houses for delegates within the security perimeter as defined and authorized by the IFRC Regional Security Coordinator/Focal point and ensure that all houses leased are equipped and properly maintained.
 </li>
 <li>
 Undertake full IFRC residential lease agreements rental process, and ensure the relevant guidelines and procedures are being followed throughout the full process (including invoices payment, renewals, cancellations, etc.).
 </li>
 <li>
 Conduct periodical market assessments of residential apartments in security clear areas and update the housing guidelines as necessary.
 
 
 
 </li>
 </ul>
 
 Organization Of Events
 
 
 
 <ul>
 <li>
 Manage the technical set up and the administrative organization of major meetings (interpreters set up, meeting facilities, organization of receptions, food and beverage requirements, renting of office equipment).
 </li>
 <li>
 Organize hotel, transportation and other logistics for meeting participants.
 
 
 
 </li>
 </ul>
 
 Job Duties And Responsibilities (continued)
 
 
 
 
 Non-operational procurement:
 
 
 
 <ul>
 <li>
 Undertake non-operational procurement based on the IFRC procurement procedures and regulations, inclusive of full tender processes for non-operational items and services.
 </li>
 <li>
 Oversee that the items/services are well delivered, properly stocked where relevant and invoices processed in a timely manner for payment purposes.
 </li>
 <li>
 Create a portfolio of suppliers and service providers to be used by IFRC where needed and based on proper clearances and documentation.
 </li>
 <li>
 Perform market assessment and analysis on suppliers&rsquo; network and initiate framework agreement with potential suppliers for non-operational procurement and service providers
 </li>
 <li>
 Liaison with Regional Office Admin focal point on framework agreement processes.
 
 
 
 </li>
 </ul>
 
 Relationships With Other Stakeholders
 
 
 
 <ul>
 <li>
 Manage relationship with the CEO Office at ERCS, and coordinate with the Host National Society when required
 </li>
 <li>
 Liaise with administration offices of external actors, such as MOFA, UN Agencies and embassies
 </li>
 <li>
 Liaise with project managers and unit staff to provide effective services with the aim of contributing to the achievements of the plans and results.
 </li>
 <li>
 Support auditors in terms of clarification or providing supporting documentation.
 
 
 
 </li>
 </ul>
 
 Others
 
 
 
 <ul>
 <li>
 Be part of the after working hours administrative support phone rotation in case of urgent needs.
 </li>
 <li>
 Act as back up for admin colleagues as per the administration job tasks list (including different administrative tasks).
 </li>
 <li>
 Support sample document checking including translation on documents from Arabic to English on finance documents, bills, and invoices received from the National Society
 </li>
 <li>
 Perform any other duties that may be assigned by the Head of Delegation and Coordinator, Finance and Administration.
 
 
 
 </li>
 </ul>
 Education
 
 
 <ul>
 <li>
 University Degree in Business Administration or relevant major (Required)
 </li>
 <li>
 Master&rsquo;s degree in business administration or relevant major (Preferred)
 
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 Required experience
 
 
 <ul>
 <li>
 3-5 years of relevant professional experience in administration
 </li>
 <li>
 Experience in organising events management
 </li>
 <li>
 Experience in procurement tenders and processes
 </li>
 <li>
 Experience in working in complex environment
 
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 Basic experience/knowledge in handling financial matters
 
 
 
 </li>
 </ul>
 Knowledge, Skills and Languages
 
 
 
 Required
 
 
 
 <ul>
 <li>
 Proficient with Internet and Microsoft Office &ndash; MS Word, MS Excel and MS PowerPoint
 </li>
 <li>
 Multi-tasking skills
 </li>
 <li>
 Good written and verbal communications skills
 </li>
 <li>
 Stress management skills
 </li>
 <li>
 Teamwork spirit
 </li>
 <li>
 Fluent spoken and written English and Arabic
 
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Knowledgeable of the ERP system (administration and non-operational procurement relevant aspects)
 </li>
 <li>
 Basic financial knowledge
 </li>
 <li>
 Good command of another IFRC official language (French or Spanish)
 
 
 
 </li>
 </ul>
 Competencies, Values and Comments
 
 
 <ul>
 <li>
 Values: Respect for diversity; Integrity; Professionalism; Accountability
 </li>
 <li>
 Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust
 </li>
 </ul>
</div>

Officer, Administration

LC Waikiki

<div>
 
 
 About Us
 
 
 
 LC Waikiki Retail Company is a leading fashion retail company with a turnover of $ 4,4 billion. LC Waikiki&rsquo;s journey started in France in 1988, continuing after 1997 as a Turkish brand under the umbrella of LC Waikiki Ma&gbreve;azac&inodot;l&inodot;k Hizmetleri Ticaret A.&Scedil;.
 
 
 
 
 
 Today LC Waikiki trades with more than 1300 stores in 59 countries, with the company&rsquo;s philosophy that &ldquo;Everyone Deserves to Dress Well&rdquo; enabling people to enjoy accessible fashion through quality products at affordable prices.
 
 
 
 
 
 There are around 6000 employees working at LC Waikiki&rsquo;s corporate office, more than 60,000 people in Turkey and abroad.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Welcomes and directs the visitors to the related person
 </li>
 <li>
 Provide full administrative support of management team providing secretarial/support functions as required
 </li>
 <li>
 Creating or Reviewing Office Procedures
 </li>
 <li>
 Maintain documents workflow
 </li>
 <li>
 Support personnel in business trips arrangements, ticket and hotel booking, cooperate with agencies
 </li>
 <li>
 Assist in the coordination, preparation, and development of internal and external meetings, conferences, seminars, workshops, and studies
 </li>
 <li>
 Dealing with courier provider.
 </li>
 <li>
 Monitors office materials, stationery, and supplies and orders as needed
 </li>
 <li>
 Managing work permit process. Renewals for expatriate employees
 </li>
 <li>
 Follow up with Third-party providers - renewals, invoices, contracts maintenance, building, security &amp; cleaning)
 </li>
 <li>
 Processing and Payment of invoices related to mobile phone contracts of country employees.
 </li>
 <li>
 Develop and maintain a physical archiving system for all activities
 </li>
 </ul>
 
 
 
 
 
 Job Requirements
 
 
 
 
 
 Education &amp; Language Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business or any relevant education.
 </li>
 <li>
 Very Good Command of English Language (written &amp; verbal).
 </li>
 <li>
 Preferably 2-4 years with retail experience in similar position.
 </li>
 </ul>
 
 
 
 
 Professional Expertise
 
 
 <ul>
 <li>
 Presentable and punctual
 </li>
 <li>
 Excellent time management skills and ability to multi-task and prioritize work
 </li>
 <li>
 Advanced knowledge of MS Office (Word, PowerPoint, Excel)
 </li>
 <li>
 Discretion and confidentiality
 </li>
 <li>
 Attention to details and accuracy.
 </li>
 </ul>
</div>

Office Administrative Assistant

The German University in Cairo

<div>
 
 
 
 Position Summary:
 
 
 Administrative Associates are required to assist several leading positions at the GUC to ensure effective and efficient operations.
 
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 Performs a variety of moderately complex administrative tasks which may include:
 
 <ol>
 <li>
 Providing administrative support to ensure that operations are maintained in an effective, up to date and accurate manner.
 </li>
 <li>
 Assisting in the daily office needs and managing all the general administrative activities.
 </li>
 <li>
 Coordinating and completing significant special projects independently or in cooperation with other groups as directed by the superiors.
 </li>
 <li>
 Providing support to superiors to ensure the availability of all resources necessary for effective decision making.
 </li>
 <li>
 Writing and distributing email, correspondence memos, letters, and forms, etc.
 </li>
 <li>
 Scheduling appointments and meetings, assisting with materials preparation.
 </li>
 <li>
 Proficient in taking and compiling minutes of meetings.
 </li>
 <li>
 Compiling and typing statistical reports and charts.
 </li>
 <li>
 Creating spreadsheets and presentations.
 </li>
 <li>
 Carrying out research duties as and when needed.
 </li>
 <li>
 Maintaining electronic and hard copy filing system
 </li>
 <li>
 Updating and ensuring the accuracy of the organization's databases
 </li>
 <li>
 Assisting on any ad-hoc tasks as required.
 </li>
 </ol>
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Education: University Graduate, preferably Bachelor&rsquo;s Degree in Business Administration.
 </li>
 <li>
 Experience: 0 to 3 years&rsquo; experience
 </li>
 </ul>
 
 
 
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 Excellent Command of English.
 </li>
 <li>
 Excellent communication and presentation skills.
 </li>
 <li>
 Effective administrative skills, including the ability to organize and prioritize own workload in order to meet tight deadlines, whilst maintaining a high degree of accuracy.
 </li>
 <li>
 Proactive, take initiative and able to make decisions.
 </li>
 <li>
 Creative within the scope of work &amp; very resourceful in problem solving.
 </li>
 <li>
 Profi&shy;ciency in or knowledge of using a variety of computer software applications (Microsoft Office).
 </li>
 <li>
 A hard worker that is capable of multitasking and dealing with work under pressure.
 </li>
 <li>
 Able to work and interact efficiently with all levels of colleagues.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

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