executive assistant

admin assistant

adminstrative assistant

admin assistant - director of human resources Jobs in Cairo

admin assistant - director of human resources

admin director / office manager Jobs in Cairo

admin director / office manager

office administrator

Bilfinger Middle East

<div>
 
 
 Job Purpose:
 
 
 
 The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Social Insurance Administration
 
 
 <ul>
 <li>
 Manage employee registration, updates, and termination in the social insurance system.
 </li>
 <li>
 Maintain accurate records and documentation in line with local labor and social insurance laws.
 </li>
 <li>
 Liaise with relevant government departments for timely submission of social insurance forms and reports.
 </li>
 <li>
 Support HR with payroll and benefits data related to insurance contributions.
 </li>
 </ul>
 
 
 
 
 
 2. Government Relations
 
 
 <ul>
 <li>
 Handle all company-related government documentation, renewals, and submissions.
 </li>
 <li>
 Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
 </li>
 <li>
 Maintain up-to-date knowledge of changes in government procedures and requirements.
 </li>
 <li>
 Support visa, work permit, and related administrative processes for employees as needed.
 </li>
 </ul>
 
 
 
 
 
 3. Facility Coordination
 
 
 <ul>
 <li>
 Oversee office facilities, maintenance, and vendor management.
 </li>
 <li>
 Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
 </li>
 <li>
 Ensure the office environment is safe, functional, and compliant with company and local standards.
 </li>
 <li>
 Manage asset inventory and office-related procurement.
 </li>
 </ul>
 
 
 
 
 
 4. General Administration Support
 
 
 <ul>
 <li>
 Assist with coordination of internal and external meetings, travel, and logistics.
 </li>
 <li>
 Maintain filing systems and ensure proper documentation control.
 </li>
 <li>
 Support management in daily administrative activities and reporting.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
 </li>
 <li>
 Good understanding of Egypt&rsquo;s labor and social insurance regulations.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Fluent in Arabic and good command of English.
 </li>
 </ul>
 
 
</div>

Office Administrator

Dsquares

<div>
 Dsquares is not just a loyalty program provider; we specialize in crafting loyalty solutions that deliver unforgettable experiences, ensuring customers keep returning. From concept to execution, we handle the entire loyalty journey, turning brands into cherished favorites.
 
 
 Our tech-savvy team is driven by a passion for innovation, empowering businesses to cultivate lasting relationships with their clients.
 
 
 
 Our team is the core of Dsquares. We believe that exceptional people create exceptional solutions. Our culture is founded on openness, empowerment, and a collective passion for delivering extraordinary customer experiences. Join us and be part of a team that's redefining loyalty programs.
 
 
 
 
 More than rewards, we create experiences. And more than customers, we build advocates.
 
 
 
 
 About The Role:
 
 
 
 We are currently seeking a highly organized and detail-oriented
 
 Office Administrator
 
 to join our People &amp; Culture department at Dsquares. As an Office Administrator, you will play a crucial role in ensuring the smooth day-to-day operations of our office and providing administrative support to our HR team.
 
 
 
 Key Duties &amp; Responsibilities:
 
 
 
 <ul>
 <li>
 Handle employee inquiries and provide information regarding Administration policies and procedures
 </li>
 <li>
 Assist in organizing company events and employee engagement activities
 </li>
 <li>
 Organize office meetings, and training sessions, including catering and logistics
 </li>
 <li>
 Coordinate travel arrangements and accommodations for employees
 </li>
 <li>
 Oversee office maintenance, cleanliness, and security by coordinating with maintenance and cleaning staff
 </li>
 <li>
 Maintain office supply inventory, placing orders as needed ensuring inventory is well-stocked, and manage vendor relationships
 </li>
 <li>
 Process invoices, manage petty cash, and assist with expense tracking and budget management
 </li>
 <li>
 Maintain records for all office expenses and submit reports to the finance department
 </li>
 <li>
 Act as the primary point of contact for office-related inquiries, providing information and assistance to visitors and staff
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Skills &amp; Abilities:
 
 
 
 <ul>
 <li>
 Proven work experience as an Office Administrator or similar role
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Strong attention to detail and problem-solving abilities
 </li>
 <li>
 Ability to multitask and prioritize tasks effectively
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Excellent organizational and time-management abilities
 </li>
 <li>
 Strong communication skills, both written and verbal.
 </li>
 <li>
 Ability to work independently and manage multiple tasks simultaneously
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Required Education: Bachelor's degree (BSc.)
 </li>
 <li>
 1-2 Years of experience as an Office Administrator or similar role
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Private Medical Insurance &amp; life cover
 </li>
 <li>
 Transportation &amp; Mobile Allowance Benefit
 </li>
 <li>
 Annual profit share
 </li>
 <li>
 Hybrid working environment
 </li>
 <li>
 Inclusive working environment with enhanced maternity and paternity benefits
 </li>
 <li>
 Work and organizational culture which values learning
 </li>
 <li>
 Regular perks such as company social, wellbeing &amp; CSR events
 </li>
 <li>
 Your Birthday Off
 </li>
 <li>
 Extra day of leave for every year of completion
 </li>
 </ul>
</div>

Junior People and Culture operations

Talent 360 ME

<div>
 
 Are you an organized, professional, and proactive administrator who thrives in a fast-paced creative environment?
 
 
 
 
 Talent360
 
 is now hiring for one of our clients:
 
 
 
 Admin Assistant &amp; Office Manager
 
 
 
 
 Company Industry:
 
 Architecture and Interior Design
 
 
 
 About the Role:
 
 
 
 We&rsquo;re looking for a highly organized
 
 Admin Assistant &amp; Office Manager
 
 to join a high-end interior design studio in
 
 Zamalek, Cairo
 
 . This role is essential to ensuring smooth day-to-day operations and supporting the Co-Founder and leadership team with top-tier administrative assistance.
 
 
 You will play a key part in maintaining a professional, polished office environment while coordinating administrative and HR-related tasks.
 
 
 
 Duties and Responsibilities:
 
 
 
 
 Office Management
 
 
 
 <ul>
 <li>
 Oversee daily office operations and ensure a clean, well-maintained workspace
 </li>
 <li>
 Manage office supplies, utilities, vendors, and maintenance schedules
 </li>
 <li>
 Supervise the office boy and ensure timely completion of office-related tasks
 </li>
 <li>
 Coordinate internal meetings, team events, and travel arrangements
 </li>
 <li>
 Monitor office expenses and handle service contracts with vendors
 
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide direct administrative support to the Co-Founder and leadership team
 </li>
 <li>
 Handle scheduling, correspondence, and documentation
 </li>
 <li>
 Maintain organized filing systems and follow up on invoices and procurement
 </li>
 <li>
 Act as the first point of contact for visitors and external stakeholders
 
 
 
 </li>
 </ul>
 
 HR Coordination (Basic Support)
 
 
 
 <ul>
 <li>
 Assist with onboarding and workstation setup for new hires
 </li>
 <li>
 Track employee attendance and maintain HR records
 </li>
 <li>
 Help organize internal communications and employee engagement activities
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field
 </li>
 <li>
 Minimum 5 years of experience in office management or administrative roles
 </li>
 <li>
 Strong multitasking and organizational skills
 </li>
 <li>
 Proficient in Microsoft Office (Excel, Word, Outlook)
 </li>
 <li>
 Professional, reliable, and detail-oriented with excellent communication skills
 
 
 
 </li>
 </ul>
 
 Working Conditions:
 
 
 
 <ul>
 <li>
 Working Days: Sunday to Thursday
 </li>
 <li>
 Working Hours: 10:00 AM &ndash; 6:00 PM
 </li>
 <li>
 Location: Zamalek, Cairo
 
 
 
 </li>
 </ul>
 
 What We Offer:
 
 
 
 <ul>
 <li>
 A supportive and elegant work environment
 </li>
 <li>
 Exposure to high-end, design-driven projects
 </li>
 <li>
 Competitive salary package based on experience
 
 
 
 </li>
 </ul>
 
 Ready to bring structure, professionalism, and poise to a thriving design studio?
 
 
 
 Apply now to join
 
 Studio Paradigm
 
 and grow your career with
 
 Talent360
 
 !
</div>

Admin Assistant & Office Manager - Zamalek

Oceaneering

<div>
 
 Company Profile
 
 
 
 This position is a
 
 Government relation office
 
 
 
 Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.
 
 
 
 Position Summary
 
 
 
 <ul>
 <li>
 This position is offered on a temporary basis (12 months) initially but may extended and applicants should be available to start immediately**
 </li>
 <li>
 Candidates must reside in a commutable distance to the Office location in Cairo**
 
 
 </li>
 </ul>
 Assist Country Manager with day-to-day running of administration, Co-ordinate movement of all personnel for operational and training requirements.
 
 
 Assisting Project Managers with Project Operations and liaison with clients, suppliers, authorities for the Mobilisation / demobilisation of offshore projects personnel.
 
 
 
 Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Assist Country Manager with day-to-day running of administration and travel department as required, including Secretarial Support.
 </li>
 <li>
 Liaise with Global Mobility Department for all offshore personnel movements in country.
 </li>
 <li>
 Prepare documentation required for Military permits for offshore personnel ( Cost Guard permits, G26 etc.) and Port permits for personnel and follow-up issuance process to make sure timely readiness for personnel mobilisation to the work site .
 </li>
 <li>
 Book Chopper for Personnel mob / demob to/from Offshore Rig.
 </li>
 <li>
 Liaise all permits for personnel to go offshore and come back.
 </li>
 <li>
 Provide assistance to various projects with crew changes.
 </li>
 <li>
 Liaise with other offices on a day to day basis to assist with project requirements.
 </li>
 <li>
 Manage all records of entry / exit stamps, Visa expiry dates, Visa requirements.
 </li>
 <li>
 Schedule transportation, accommodation, permits etc. for crew member as and when required.
 </li>
 <li>
 Assisting Project Managers with Project Operations as required.
 </li>
 <li>
 Co-ordination of personnel and material logistics movements to offshore / onshore locations.
 </li>
 <li>
 Co-ordination of Expats work permits requirements and maintain records of all data.
 </li>
 <li>
 Liaison with internal departments regarding all aspects of Project Management.
 </li>
 <li>
 Covers all administrative aspects in the office including company&rsquo;s registration with EGPC, EGAS etc.
 </li>
 <li>
 Filing and archiving files.
 
 
 </li>
 </ul>
 
 General
 
 
 
 <ul>
 <li>
 Assist with any other duties as and when required.
 </li>
 <li>
 Undertake specific projects as instructed by management.
 
 
 </li>
 </ul>
 
 Non-essential
 
 
 
 <ul>
 <li>
 Assist with any other duties as and when required.
 </li>
 <li>
 Undertake specific projects as instructed by management.
 
 
 </li>
 </ul>
 
 
 Safety
 
 
 
 
 Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.
 
 
 
 Other
 
 
 
 Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
 
 
 Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
 
 
 Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
 
 
 Ensuring that OI Quality Policies and Procedures are adhered to.
 
 
 
 Qualifications
 
 
 
 
 REQUIRED
 
 
 
 <ul>
 <li>
 Minimum of 3 years&rsquo; experience in Coordination - Secretarial/Office Administrator role.
 </li>
 <li>
 University Degree
 </li>
 <li>
 Intermediate English language &ndash; Verbal and written
 
 
 </li>
 </ul>
 
 DESIRED
 
 
 
 <ul>
 <li>
 Professional qualification in Business Administration, Business Studies or Equivalent (P)
 </li>
 <li>
 Experience with Oilfield Industry (Preferred)
 
 
 </li>
 </ul>
 
 Language Skills
 
 
 
 Ability to read, analyzes, and interprets general business periodicals, professional journals, or governmental regulations in English language. Ability to write reports, business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
 
 
 
 Computer Skills
 
 
 
 To perform this job successfully, an individual should have complete knowledge of Microsoft Word, Excel and have the ability to learn any new application as it may be required.
 
 
 
 Additional Information
 
 
 
 To perform the job successfully, an individual should demonstrate the following competencies:
 
 
 <ul>
 <li>
 Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
 </li>
 <li>
 Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
 </li>
 <li>
 Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
 </li>
 <li>
 Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
 </li>
 <li>
 Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
 </li>
 <li>
 Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
 </li>
 <li>
 Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
 </li>
 <li>
 Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
 </li>
 <li>
 Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
 </li>
 <li>
 Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
 </li>
 <li>
 Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time
 </li>
 <li>
 Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
 </li>
 <li>
 Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
 </li>
 </ul>
</div>

Project Coordinator - Fixed Term for 12 months

Admin director / Office manager

Arabian Construction Co.

<div>
 
 At
 
 Arabian Construction Company (ACC)
 
 , we pride ourselves on professionalism, service excellence, and operational efficiency across every touchpoint&mdash;including our front office.
 
 
 We are seeking a
 
 Front Desk Receptionist
 
 to be the welcoming face of our organization and the first point of contact for clients, visitors, and team members. This role plays a vital part in creating a professional and friendly environment while supporting administrative functions that keep our office running smoothly.
 
 
 
 
 
 
 What You&rsquo;ll Achieve:-
 
 
 
 
 
 
 
 Guest Experience
 
 
 <ul>
 <li>
 Greet and welcome all visitors in a professional, courteous, and friendly manner, ensuring they feel acknowledged and well-guided upon arrival.
 </li>
 <li>
 Maintain a well-organized and presentable reception area that reflects ACC&rsquo;s standards of excellence.
 </li>
 <li>
 Manage the sign-in process and visitor logs in compliance with company security policies.
 </li>
 </ul>
 
 
 Communication &amp; Coordination
 
 
 <ul>
 <li>
 Answer, screen, and route incoming calls efficiently, taking accurate messages when necessary.
 </li>
 <li>
 Respond promptly to email and in-person inquiries with clear, helpful communication.
 </li>
 <li>
 Coordinate meeting room bookings and notify relevant parties of scheduled appointments.
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Handle incoming and outgoing mail, couriers, and deliveries.
 </li>
 <li>
 Support internal departments with clerical tasks such as filing, data entry, photocopying, and document preparation.
 </li>
 </ul>
 
 
 Professional Office Management
 
 
 <ul>
 <li>
 Maintain confidentiality and discretion in handling sensitive documents or conversations.
 </li>
 <li>
 Liaise with building management for facility needs, maintenance issues, or access control.
 </li>
 <li>
 Support leadership and other team members with ad hoc administrative requests and office coordination.
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Bring to ACC
 
 
 <ul>
 <li>
 High school diploma required; associate degree or higher in business administration or related field preferred.
 </li>
 <li>
 2&ndash;5 years of experience in a front desk, administrative assistant, or office coordinator role.
 </li>
 <li>
 Strong verbal and written communication skills in English (Arabic or French is a plus).
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
 </li>
 <li>
 Excellent interpersonal skills, professional demeanor, and a customer-service mindset.
 </li>
 <li>
 Ability to multitask and stay organized in a fast-paced environment.
 </li>
 <li>
 Dependable, punctual, and committed to maintaining high professional standards.
 </li>
 </ul>
 
 
 
 
 
 Why ACC?
 
 
 
 At ACC, we believe that every role contributes to our success&mdash;from the job site to the front office. As a member of our team, you&rsquo;ll be part of a supportive, dynamic environment that values professionalism, teamwork, and personal growth. We offer opportunities to grow within the company and contribute to projects that are shaping the future of construction and infrastructure across the region.
 
</div>

Front Desk Receptionist

The American University in Cairo

<div>
 
 
 Job Purpose:
 
 The job holder will provide administrative support to the program, ensuring efficient operations through effective communication management, scheduling coordination, and accurate document processing, thereby facilitating seamless workflow and supporting both internal and external stakeholders.
 
 
 
 
 
 
 Core Responsibilities:
 
 
 
 ● Calendar and Meeting Management: Manage program calendars, schedule appointments, and
 
 
 coordinate logistics for meetings and events
 
 
 ● Communication Management: Handle internal and external communications, including emails and phone calls, ensuring clear and timely responses
 
 
 ● Record and File Management: Maintain organized physical and digital filing systems, ensuring
 
 
 efficient access to records
 
 
 ● Document Preparation: Prepare documents such as reports, letters, and event materials
 
 
 ● Procurement and Expense Processing: Process purchase orders, travel requests, and supply
 
 
 requisitions
 
 
 ● Event Coordination: Assist and lead organizing events, workshops, and meetings, including catering and room setup
 
 
 ● Supply Inventory Management: Track and maintain supplies and inventory
 
 
 ● Coordination with Stakeholders: Coordinate with stakeholders, and external vendors for
 
 
 administrative requests, business needs, and projects
 
 
 ● Interdepartmental Liaison: Serve as a point of contact between the department and university
 
 
 offices
 
 
 ● Reports: Prepare and follow up on monthly required reports
 
 
 ● Compliance with University Policies: Ensure adherence to university administrative protocols and
 
 
 data privacy standards
 
 
 ● Data Management: Monitor and record student and instructor performance, attendance, and
 
 
 engagement; ensure all logs and relevant documentation are complete and up to date
 
 
 ● General Administrative Support: Perform other administrative duties as assigned
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 Education and Experience:
 
 
 
 ● Bachelor&rsquo;s degree in a relevant field
 
 
 ● From zero to four years of experience in an administrative support role
 
 
 
 
 
 
 Skills:
 
 
 
 ● Organizational: Good time management, scheduling, and record-keeping skills
 
 
 ● Communication: Verbal and written communication; ability to interact professionally with all levels of staff
 
 
 ● Technical: Proficient in Microsoft Office Suite, e.g. Word, Excel, and Outlook, and standard office
 
 
 equipment
 
 
 ● Problem-Solving: Ability to handle multiple tasks with great attention to detail
 
 
 
 
 
 
 This position is open until October 29, 2025
 
 
 
 
 
 
 Placement is based on the candidate&rsquo;s experience and skills. Only candidates who make it to the short list will be contacted.
 
 
 
 
 
 "The American University in Cairo is an equal opportunity employer. We celebrate diversity and are
 
 
 committed to creating an inclusive environment for all employees. Individuals with disabilities are
 
 
 encouraged to apply."
 
 
 
 
 
 
 
 &ldquo;We thank all individuals who have expressed interest in working at The American University in Cairo.&rdquo;
 
 
 
</div>

Administrative Assistant, American Studies and Research Center, Grant Position

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