office administrator

OverviewWe are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role involves managing administrative tasks, supporting daily operations, and providing exceptional customer service to both internal teams and external clients. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to contribute to a productive and welcoming workplace. This paid position offers an exciting opportunity to develop your administrative expertise within a vibrant organization committed to growth and excellence.Responsibilities<ul><li>Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Oversee multi-line phone systems, answering inquiries promptly and routing calls efficiently</li><li>Maintain organized filing systems, including digital spreadsheets and paper records, ensuring easy access and data accuracy</li><li>Utilize productivity software such as Microsoft Office (Word, Excel) for document creation, data entry, proofreading, and report generation</li><li>Support calendar management by scheduling appointments, meetings, and coordinating events for team members</li><li>Handle office supply inventory, place orders as needed, and ensure the office remains well-stocked and organized</li><li>Assist with data entry tasks using computer skills to update databases like QuickBooks or other financial management tools</li><li>Provide customer support by responding to client inquiries via phone or email, ensuring a positive experience</li><li>Perform clerical duties such as photocopying, scanning documents, and maintaining filing systems with attention to detail</li><li>Collaborate with team members on office management projects to improve workflow efficiency and organizational productivity</li></ul>Requirements<ul><li>Proven office management or administrative experience in a fast-paced environment</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, and productivity software</li><li>Experience with QuickBooks or similar accounting software is preferred but not mandatory</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently</li><li>Exceptional communication skills, both verbal and written; bilingual ability is a plus</li><li>Familiarity with multi-line phone systems and professional phone etiquette</li><li>Demonstrated clerical experience including data entry, proofreading, filing, and document management</li><li>Ability to handle customer service interactions professionally while maintaining a positive attitude</li><li>Personal assistant or calendar management experience is advantageous</li><li>Strong technical proficiency in office equipment such as printers, scanners, and fax machines</li></ul>Join us as an Office Administrator where your organizational talents will keep our office running seamlessly! Bring your enthusiasm for efficient operations and excellent client communication to an environment that values your contributions. This role is perfect for someone eager to grow their administrative career while supporting a collaborative team dedicated to success.Pay: From $38,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Administrator

Garry & Sun USA

Seeking an Office Administrator for a medium-sized enterprise.Qualifications: A high school diploma or equivalent, along with proficient computer skills, is essential.Job Description:Responsibilities include client greeting procedures, point of sale transactions, invoicing and billing, maintenance of filing systems, and coordination with the shipping department. We are looking for a collaborative team member who demonstrates a capacity for learning and professional development. Applicants with some relevant experience are encouraged to apply.Employment Type: Full-timeCompensation: $18.00 per hour (negotiable)A potential pay increase may be granted after a 90-day review period.Paid Time Off (PTO)Additionally, three company-paid holidays are provided: Thanksgiving, Christmas, and New Year.Pay: From $18.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Office management: 1 year (Preferred)</li><li>Google Workspace: 1 year (Preferred)</li><li>Data entry: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish or one other language (Preferred)</li></ul>Ability to Commute:<ul><li>Reno, NV 89502 (Preferred)</li></ul>Work Location: In person

Cascadia Art Museum

Bookkeeper &amp; Office AdministratorAbout Cascadia Art MuseumFounded in 2015, Cascadia Art Museum celebrates the rich artistic heritage of the Northwest through exhibitions, publications, educational programs, and the preservation of our region's cultural legacy. Located in Edmonds, Washington, Cascadia is the premier museum dedicated to Northwest art from 1870&ndash;1970.As a growing organization, every member of our team plays an important role in advancing our mission. We value collaboration, professionalism, flexibility, and a commitment to excellence in serving our visitors, members, donors, volunteers,and community.Position SummaryCascadia Art Museum is seeking a highly organized and detail-oriented Bookkeeper &amp; Office Administrator to oversee the museum's day-to-day bookkeeping and provide administrative support for museum operations.Reporting to the Executive Director, this position is responsible for maintaining accurate financial records, processing accounts payable and payroll, reconciling accounts, preparing financial reports, maintaining donor records, and supporting the administrative needs of the museum. The ideal candidate enjoys working independently, takes pride in accuracy, and appreciates being part of a collaborative, mission-driven team.Primary Responsibilities&middot; Financial Management&middot; Manage all accounts payable and prepare vendor payments.&middot; Process payroll and maintain payroll records.&middot; Prepare bank deposits.&middot; Reconcile bank accounts and credit card statements.&middot; Maintain accurate financial records using QuickBooks.&middot; Maintain organized financial files and supporting documentation.&middot; Assist with annual tax return filingOffice Administration&middot; Provide administrative support to the Executive Director.&middot; Order and maintain office supplies.&middot; Assist with general office operations and administrative projects.&middot; Help maintain organized office systems and records.&middot; Provide administrative support for Cascadia's annual Gala &amp; Auction.Donor Database Administration&middot; Ensure donor acknowledgements are prepared and mailed in a timely manner.&middot; Assist with data entry and record management as needed.QualificationsWe are seeking someone who is:&middot; Highly organized with exceptional attention to detail.&middot; Dependable, professional, and committed to accuracy.&middot; Self-motivated and able to work independently.&middot; Able to manage multiple priorities while meeting deadlines.&middot; Friendly, collaborative, and comfortable working in a small team environment.Required Qualifications&middot; Experience in bookkeeping and general accounting practices.&middot; Proficiency in QuickBooks and Microsoft Excel.&middot; Experience maintaining databases or CRM systems.&middot; Ability to maintain confidentiality with financial and personnel informationPreferred Qualifications&middot; Experience working in a nonprofit organization.&middot; Experience working with Little Green Light Data BaseEmployment InformationPosition: Part-Time (30 hours per week)Compensation: Starting at $35.00 per hour, depending on qualifications and experience.Schedule: Flexible weekday schedule.Location: Edmonds, WashingtonPay: From $35.00 per hourBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Bookkeeper & Office Administrator

Sandy Beach Hotel& Resort Fujairah

Administrative work in a resort involves managing the day-to-day office and business operations that support guests and staff. Common responsibilities include:<ul><li>Answering phone calls, emails, and guest inquiries</li><li>Preparing reports, invoices, and other documents</li><li>Maintaining guest records and filing systems</li><li>Coordinating with housekeeping, front office, and maintenance departments</li><li>Managing office supplies, inventory &amp; gift shop</li><li>Processing payments and maintaining financial records</li><li>Assisting with payroll and human resources tasks</li><li>Ensuring compliance with resort policies and procedures</li></ul>Skills required<ul><li>Strong communication and customer service skills</li><li>Computer proficiency (Microsoft Office, hotel management software)</li><li>Organizational and time management skills</li><li>Attention to detail</li><li>Problem-solving abilities</li><li>Ability to work in a fast-paced environment</li></ul>Pay: AED1,200.00 - AED1,500.00 per monthWork Location: In person

Gulf Aquaculture

Position Summary:Gulf Aquaculture is seeking a detail-oriented and proactive Administrative Coordinator to ensure smooth office operations by managing daily workflows, coordinating internal communications, and overseeing schedules. In this role, you will act as the organizational backbone&mdash;often supporting HR, managing vendor invoices, and streamlining cross-departmental operations.Key Responsibilities<ul><li>Office Management: Oversee daily administrative operations, maintain physical/digital files, and manage office supply inventories.</li><li>Communication &amp; Scheduling: Act as the primary point of contact for employees, vendors, and clients. Manage executive calendars, schedule in-house meetings, and arrange travel logistics.</li><li>Financial Support: Track office expenses, process vendor invoices, and assist management with budget development.</li><li>Process Improvement: Evaluate current administrative workflows and implement strategies to increase efficiency and reduce operational costs.</li></ul>Essential Qualifications<ul><li>Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field. Master's degree or SHRM/CIPD certification is highly preferred.</li><li>Experience: Minimum 3 years of proven experience in an administrative or office support role.</li><li>Soft Skills: Exceptional multitasking, problem-solving, and communication skills to navigate a fast-paced environment.</li><li>Problem-Solving: The ability to handle unexpected workplace challenges, prioritize high workloads, and resolve administrative issues proactively.</li><li>Communication: Clear written and verbal communication skills to bridge gaps between internal departments, management, and external clients.</li><li>Attention to Detail: Meticulous approach to data entry, filing, archiving, and processing correspondence or invoices.</li><li>Interpersonal &amp; Customer Service Skills: A welcoming demeanor and diplomacy when interacting with diverse colleagues, stakeholders, vendors, and visitors</li><li>Software: Proficiency in the Microsoft Office Suite (Word, Excel, Outlook), digital collaboration tools, and basic database management</li><li>Languages: Fluent in English (written and spoken); Arabic or other languages are a plus.</li></ul>What We Offer<ul><li>Competitive tax-free salary package.</li><li>UAE residence visa and comprehensive medical insurance.</li><li>Annual flight ticket home, career growth.</li></ul>Pay: AED4,000.00 - AED4,500.00 per monthWork Location: In person

HNTB Corporation

<div>What We're Looking For
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
 
 
This opportunity entails, while under limited supervision, leveraging skills and experience to perform a broad range of administrative functions in support of office locations. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.
What You&rsquo;ll Do:<ul><li>
Performs administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel, preparing a variety of correspondence under general guidance, receiving and directing incoming calls and welcoming visitors. Furnishes information and responds to routine correspondence when necessary. Coordinates the receipt, distribution and delivery of mail both to and from the office. Delivers new hire orientation when needed.</li><li>
Coordinates local policy and procedures with the appropriate corporate and or/ divisional functions to ensure full and complete procedures are in place covering assigned areas. Recommends changes in process or procedure to management.</li><li>
Prepares reports, gathering and summarizing a variety of data from multiple sources. Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.</li><li>
Prepares and submits expense reports on behalf of office staff, securing and maintaining supporting documentation and ensuring accurate coding of expense items. Supports Accounts Payable functions by accurately coding and processing invoices.</li><li>
Tracks and coordinates the acquisition and distribution of materials, supplies and equipment. Maintains inventory of furniture and equipment. Working with Corporate Procurement and facilities, assists with office moves. Coordinates with facilities on any building maintenance issues. May track mileage and ensure maintenance of vehicle fleet.</li><li>
Performs other duties as assigned.</li></ul>
What You&rsquo;ll Need:<ul><li>
High School Diploma/GED or equivalent</li><li>
4 years related administrative experience</li></ul>
What We Prefer:<ul><li>
Ability to maintain confidentiality</li><li>
Planning, time management and organizational skills</li><li>
Ability to balance multiple tasks and changing priorities</li><li>
Attention to detail</li><li>
Demonstrated ability to compose, edit and proof read written documents (routine letters, business correspondence and reports of varying complexity)</li></ul>
Additional Information
Click here for benefits information: HNTB Total Rewards
Click here to learn more about Equal Opportunity Employer/Disability/Veteran
Visa sponsorship is not available for this position.
#JEK #Administration #LI-JK1
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Locations:
Minneapolis, MN
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The approximate pay range for Minnesota is $26.70 - $40.05. Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual&rsquo;s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.
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NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.</div>

Edward Jones

<div><div>This job posting is anticipated to remain open for 30 days, from 29-Jul-2026. The posting may close early due to the volume of applicants.</div><div>
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500&sup1; company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we&rsquo;re proud to be privately-owned, placing the focus on our clients rather than shareholder returns. 
 
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
 
 
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
 
 
View our Purpose, Inclusion and Citizenship Report. 
 
&sup1;Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. 
</div><div>If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We&rsquo;re proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. 
 
Role Summary: 
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. 
 
We&rsquo;ll give you the support you need. Our team will be there every step of the way, providing:<ul><li>
Comprehensive 6-month training including an experienced peer to help mentor you</li><li>
A wide support network that extends from your branch office to your region to the home office</li><li>
You&rsquo;ll often work independently but will have a team of thousands backing you every step of the way</li></ul>
Can you see yourself&hellip;<ul><li>
Delivering exceptional personalized service to ensure clients feel understood and informed</li><li>
Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year</li><li>
Actively listen for situations in the clients' lives that may indicate a need for additional services</li><li>
Driving marketing activities such as planning and executing events</li></ul></div><div><div><div>
What skills would make you a successful BOA?<ul><li>
Analytical Thinking</li><li>
Attention to Detail</li><li>
Adaptability</li><li>
Conversational Skills</li><li>
Digital Tool Utilization</li><li>
Team Collaboration</li></ul>
Role Requirements<ul><li>
Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.</li><li>
Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.</li><li>
Administrative &amp; Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
</li><li>Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.</li></ul></div></div></div><div>
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. 
 
Check out our U.S. awards and accolades: Insights &amp; Information Blog Postings about Edward Jones 
 
Check out our Canadian awards and accolades: Insights &amp; Information Blog Postings about Edward Jones</div><div><div>
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.</div></div><div>
You can also expect&hellip;<ul><li>
A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions</li><li>
An inclusive environment where everyone&rsquo;s different viewpoints are valued and help to achieve results.</li><li>
We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family&rsquo;s well-being</li><li>
Full-time Associates receive the following benefits:<ul><li>
Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&amp;D coverage. Short- and long-term disability, basic life, and basic AD&amp;D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page.</li></ul></li></ul>
You'll be competitively compensated&hellip;<ul><li>
Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.</li><li>
Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.</li><li>
The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.</li></ul></div></div>

Branch Office Administrator

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