office administrator

AMC MOTORS TRADING LLC

<p><b>Job Title: Office Administrator (RTA &amp; Insurance Coordinator)</b></p><p><b>Location:</b> UAE<br/><b>Industry:</b> Automobile / Auto Repair / Trading</p><p><b>Job Summary:</b></p><p>We are looking for a responsible and experienced Office Administrator who can independently handle RTA-related transactions and vehicle insurance processes while managing daily office administrative tasks.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle all <b>RTA transactions</b> (vehicle registration, renewal, transfer, fines, inspections, plate issues, etc.).</li><li>Process and coordinate <b>vehicle insurance</b> (new policies, renewals, claims follow-up).</li><li>Liaise with insurance companies and customers regarding documentation and approvals.</li><li>Prepare and maintain proper records of vehicles, insurance, and RTA documents.</li><li>Manage office documentation and filing system.</li><li>Coordinate with PRO for any government-related work if required.</li><li>Prepare reports and update management regularly.</li><li>Assist in HR and basic accounting support if needed.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 2 years of UAE experience in RTA and insurance handling.</li><li>Good knowledge of UAE traffic rules and RTA procedures.</li><li>Experience in automobile workshop/trading company preferred.</li><li>Good communication skills (English &amp; Hindi; Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word).</li><li>Ability to handle multiple tasks independently.</li></ul><p><b>Preferred Skills:</b></p><ul><li>Experience with insurance claim processing.</li><li>Knowledge of Tasjeel / Shamil systems.</li><li>Strong coordination and follow-up skills.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p>

Office Administrator

Hoover Treated Wood Products

<div></div><div><div><div><b>Job Description: </b><b><i>Office Administrator</i></b></div><br>
<div></div><div><div><div><div><div><div><b>Job Status:</b><b> </b>Salary</div>
<div><b>FLSA Status:</b><b> </b>Exempt</div>
<div><b>Work Schedule:</b></div>
<div>Monday &ndash; Friday, Weekends</div><br>
</div><div><div><b>Reports To:</b><b> </b>Plant Manager
</div><div><b>Travel Required: </b>0%
</div><div><b>Positions Supervised: </b>None</div><br>
</div></div><br>
</div></div></div><div></div><div><b>POSITION SUMMARY</b></div><br>
<div>The Office Administrator is responsible for office administration of the plant while maintaining environmental and safety compliance at all times.</div><br>
<div><b>ESSENTIAL FUNCTIONS/DUTIES</b></div><br>
<ul><li>
<div>Plant level HR duties and keep employee records up-to-date.</div></li><br>
<li>
<div>Support budget activities to include receipts, billing, coding and tracking.</div></li><br>
<li>
<div>Answer telephone calls and direct to appropriate personnel.</div></li><br>
<li>
<div>Greet visitors to plant and direct to appropriate personnel.</div></li><br>
<li>
<div>Handle all UPS/FedEx/USPS packages and mailings.</div></li><br>
<li>
<div>Participate in physical inventories as required.</div></li><br>
<li>
<div>Create and mail treating certificates when necessary.</div></li><br>
<li>
<div>Assist as necessary with inventories.</div></li><br>
<li>
<div>Prepare export documentation when necessary.</div></li><br>
<li>
<div>Attend all training sessions and safety meetings.</div></li><br>
<li>
<div>Other duties as directed.</div></li></ul><br>
<div><b>QUALIFICATIONS</b></div><br>
<ul><li>
<div>High School Graduate or General Education Degree (GED) required.</div></li><br>
<li>
<div>Skills with spreadsheets and word processing programs necessary.</div></li><br>
<li>
<div>Ability to perform work accurately and thoroughly.</div></li><br>
<li>
<div>Ability to work independently with minimal supervision.</div></li><br>
<li>
<div>Ability to use thinking and reasoning to solve problems.</div></li><br>
<li>
<div>Ability to communicate effectively with others.</div></li><br>
<li>
<div>Ability to perform basic mathematical calculations.</div></li><br>
<li>
<div>Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.</div></li><br>
<li>
<div>Ability to demonstrate behaviors conforming to Hoover&rsquo;s set of values and accepted standards.</div></li><br>
<li>
<div>Ability to be internally inspired to perform a task to the best of one&rsquo;s ability using his or her own drive or initiative.</div></li></ul><br>
<div><b>SKILLS &amp; ABILITIES</b></div>
<div><b>Computer Skills</b></div>
<div>Be comfortable working within Google Drive programs, Windows based programs, using a word processor, and email. Must have a good knowledge of spreadsheeting.</div><br>
<div><b>WORK ENVIRONMENT</b></div>
<div>Indoors - 70% Outdoors - 30%</div><br>
<div></div>
<div>Background Check and Drug Testing Required.</div></div></div><div></div>

Empower Accounting Solutions

<p>Empower Accounting Solutions, an expert, women-owned accounting firm serving small</p><p>businesses in Puyallup, WA, is seeking a <b>Part-Time Office Administrator </b>to maintain</p><p>organization, ensure efficient workflows, and support smooth daily operations. This job is</p><p>great for someone who loves keeping things organized, checking off tasks, working with</p><p>digital tools, and making sure everything runs smoothly behind the scenes. If you value</p><p>structure, clear communication, and making sure nothing slips through the cracks, this is a</p><p>job for you!</p><p><b>Benefits and Schedule:</b></p><p>● Ideal Schedule for this position: Flexible, Monday-Friday</p><p>[Flexible shifts include: 8AM-12PM, 9AM-1PM, or 10AM-2PM]</p><p>● $20.00 - $25.00/hour depending on experience</p><p>● WA Standard Sick Leave</p><p><b>Highlighted Responsibilities</b></p><p>As our Part-Time Office Administrator, you will support our team with strong administrative and organizational skills while delivering professional client service and collaborating effectively with staff in a team-focused environment.</p><p><b>In this role you will:</b></p><p>● Process daily workflows in Dext, QuickBooks Online, and Karbon, ensuring accurate</p><p>records and updates</p><p>● Maintain organized electronic files using consistent naming conventions and filing</p><p>procedures</p><p>● Support client service by preparing documents, gathering information, and</p><p>completing assigned tasks on time</p><p>● Track tasks and deadlines, proactively updating the team on delays or issues</p><p>● Provide general office support, including email, scheduling, document prep, and</p><p>internal communications</p><p><b>What We Are Looking For</b></p><p>Someone who demonstrates independence in task execution, supports team success and</p><p>cohesion, and thrives in client support. Our ideal candidates will have:</p><p>● 1+ years of administrative or office support experience.</p><p>● Strong organization and time management skills with the ability to manage multiple</p><p>deadlines.</p><p>● Proficient in Microsoft Office and other communication tools.</p><p>● Clear, professional written and verbal communication skills for internal and external</p><p>interactions.</p><p>● Ability to work independently and handle routine physical tasks, including lifting up to</p><p>15 lbs.</p><p>*Background Check and Drug Test will be required.</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: In person</p>

Barnes & Thornburg LLP

<div><p><b>Summary:</b></p><p>
Under general supervision and according to established policies and procedures, the Office Administrator will be responsible for providing the day-to-day management of and long-term strategic planning for administrative functions related to Human Resources, Operations and Facilities, Administrative Support, and Financial Planning for the assigned office location. The Office Administrator also serves as a trusted operational advisor to office leadership, proactively identifying issues, anticipating needs, and ensuring that day-to-day operations function smoothly without requiring unnecessary leadership intervention.</p><p><b>
Key Responsibilities:</b></p><p>
Performs assigned human resources functions for the office(s) including, but not limited to:</p><ul><li><p>
Ensures fair and consistent implementation of human resources policies and procedures.</p></li><li><p>
Compliance with applicable federal, state and local employment laws.</p></li><li><p>
Responsible for full cycle performance management of direct reports, including direct supervision, training, coaching, evaluation, and compensation review. Managing personnel concerns, workflow disruptions, and operational challenges with discretion and sound judgment.</p></li><li><p>
Partners with Human Resources on direct report employment-based decisions related to promotion, performance improvement, and termination.</p></li><li><p>
Partners with the business professional recruiting team in the full-cycle recruiting of direct reports, including sourcing candidates, interviewing, and hiring.</p></li><li><p>
Assists Legal Recruiting with attorney and legal support staff interview scheduling.</p></li><li><p>
Prepares and maintains business professionals compensation budget.</p></li><li><p>
Implements the Firm&rsquo;s Policy on Legal Administrative Support and drives the continuous improvement of support staff operational efficiency. Supports staffing strategy and resource alignment by evaluating workload distribution, identifying staffing gaps, and recommending adjustments to ensure attorneys are properly supported.</p></li><li><p>
Administers and facilitates new hire onboarding.</p></li><li><p>
Administers hourly employee time and attendance processes, including the approval of time away requests and the administration and monitoring of electronic worktime recording, approval and submission.</p><p>
Serves as the primary liaison between attorneys and administrative teams in the office, acting as the first point of contact for concerns and independently resolving workflow or staffing challenges before they escalate. Performs or manages all required financial management functions for the office(s) including, but not limited to:</p></li><li><p>
Processes and transmits invoices to accounting for payment on a weekly basis.</p></li><li><p>
Maintains Dayforce update and exceptions and approves timecards for all hourly administrative business professionals on a bi-weekly basis.</p></li><li><p>
Prepares and maintains office operating expense and capital budget.</p></li><li><p>
Reviews and analyzes the office budget variance report on a monthly basis providing explanations for discrepancies.</p></li><li><p>
Establishes financial controls and guidelines that optimize cost effectiveness and profitability.</p></li><li><p>
Prepares and submits monthly budget variance report.</p></li><li><p>
Performs or manages all required facilities management functions for the office(s) including, but not limited to:</p></li><li><p>
Ensures office is impeccably maintained.</p></li><li><p>
Ensures that meeting services and onsite cafes and break rooms are maintained and well supplied.</p></li><li><p>
Manages routine maintenance requests.</p></li><li><p>
Maintains constructive and collaborative working relationship with the office building manager.</p></li><li><p>
Oversees office assignments and internal office restructuring.</p></li><li><p>
Partners with the Firm&rsquo;s Director of Real Estate Operations and Facilities on space planning, leasehold improvements, and office relocation.</p></li><li><p>
Manages capital projects in partnership with the Office Managing Partner.</p></li><li><p>
Oversees and manages the purchasing, inventory control, and vendor relations for the office(s) in partnership with the Firm&rsquo;s Procurement and Logistics Manager.</p></li><li><p>
Oversees reception services.</p></li><li><p>
Other Duties and Responsibilities</p></li><li><p>
Serves as a stabilizing leadership presence during periods of change, including staffing transitions, retirements, or office reconfigurations.</p></li><li><p>
Maintains office culture and engagement stability by monitoring morale, addressing emerging concerns, and reinforcing a collaborative and professional office environment through consistent, hands‑on leadership.</p></li><li><p>
Identifies risks and issues proactively, and resolving operational, staffing, or culture‑related concerns at the earliest stages, escalating to the Chief of Staff and Office Managing Partner when necessary.</p></li><li><p>
Liaison between Human Resources, Information Technology, Finance, Facilities, and Recruiting to resolve operational issues and advocate for office needs.</p></li><li><p>
Responsible for the planning and execution of office engagement and other office events including, but not limited to, annual holiday party, business professional appreciation event, summer outing and attorney party. Partners with Client Growth and Marketing in the coordination and execution of client events.</p></li><li><p>
Plans Summer Law School Program activities for the office(s) in coordination with the Director of Law Student Programs.</p></li><li><p>
Attends monthly Firm meetings and provides updates to the Office Managing Partner and Chief of Staff as necessary on matters relating to administration, facilities, budget, resources, hiring, training, performance issues, and recruiting. Translates firm-wide directives and goals into practical workflows and ensures successful adoption and execution within the office.</p></li><li><p>
Other duties as assigned and required by the Chief of Staff or Office Managing Partner.</p><p>
The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodation. Reasonable accommodation requests may be accommodated, absent undue firm hardship.</p></li></ul><h1 class="jobSectionHeader"><b>
Qualifications:</b></h1><ul><li><p>
Bachelor&rsquo;s degree or equivalent required.</p></li><li><p>
Minimum of 5&ndash;7 years of experience as an Office Administrator or senior-level business manager, preferably within a legal or professional services environment.</p></li><li><p>
Proven track record of progressive success in human resources or administrative management with a growing organization.</p></li><li><p>
Demonstrated leadership and management capabilities, with a strong ability to implement initiatives and drive positive organizational change.</p></li><li><p>
Experience in facilities management, including design, construction, contract negotiation, and project oversight, is a plus.</p></li><li><p>
Solid understanding of basic accounting principles and experience with budget management.</p></li><li><p>
Strong written and verbal communication skills, with the ability to interact effectively and diplomatically with attorneys, business professionals, and external vendors.</p></li><li><p>
Excellent organizational, project management, and problem-solving skills.</p></li><li><p>
Strong relationship-building and team leadership abilities.</p></li><li><p>
Demonstrated strong business acumen, judgment and decision-making skills.</p></li><li><p>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</p></li></ul><p></p><p>
This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job. Subject to Firm needs, the duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice.</p><p></p><p><b>
Working Conditions:</b></p><ul><li><p>
Normal office environment with little exposure to excessive noise, dust, temperature and the like.</p></li></ul><p>
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.</p><p></p><p><b>
Equal Employment and Opportunity Statement:</b></p><p>
Barnes &amp; Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran&rsquo;s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.</p><p>
Compensation Range: $115K - $161.2K</p></div>

Employers' Administrative Services Inc.

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Office Administrator to join our team!</p><p>The ideal candidate would have prior experience in an office setting and have the availability to work from 12pm-5pm daily.</p><p><b>Responsibilities</b></p><ul><li>Manage multi-line phone systems, directing calls accurately and courteously</li><li>Perform data entry, filing, and light accounting work</li><li>Utilize office management software including Microsoft Office Suite, Pro Payroll Software and other computer applications to support daily operations</li><li>Assist with clerical duties including typing reports, preparing correspondence, and entering E-Verify information</li></ul><p><b>Experience</b></p><ul><li>Proven experience in office administration or clerical roles within a professional setting</li><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel) preferred</li><li>Prior experience managing multi-line phone systems</li><li>Demonstrated organizational skills with the ability to prioritize tasks efficiently</li><li>Familiarity with data entry, filing systems, proofreading documents, and general office management practices</li></ul><p>This paid position offers an engaging opportunity to develop your administrative expertise while supporting our team&rsquo;s success. We look forward to hearing from you!</p><p>Pay: $20.00 per hour</p><p>Work Location: In person</p>

Atlas Laboratories Inc.

<p><b>Office Administrator &ndash; Full-Time</b><br/>An established analytical laboratory is currently seeking a highly organized and professional <b>Office Administrator</b> to join our team full-time.</p><p>We are looking for a detail-oriented individual who excels in communication and thrives in a dynamic, fast-paced environment. The ideal candidate will be personable, dependable, and possess strong problem-solving abilities.</p><p><b>Key Qualifications:</b></p><ul><li>Exceptional attention to detail and accuracy</li><li>Strong interpersonal and communication skills (both verbal and written)</li><li>Excellent computer proficiency and ability to learn new software quickly</li><li>Proven ability to work efficiently under pressure</li><li>Outstanding customer service skills</li><li>Critical thinking and strong problem-solving capabilities</li><li>Highly organized with the ability to multitask and meet tight deadlines</li><li>Able to work well with others and in a team setting</li><li>Accurate data entry skills</li><li>Scheduling experience is a plus, but not required</li></ul><p>If you're someone who enjoys working collaboratively while keeping operations running smoothly, we&rsquo;d love to hear from you!</p><p>Job Type: Full-time</p><p>Pay: From $3,250.00 per month</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Mullen Wylie

<p><b>Company Description</b></p><p>Mullen Wylie is a boutique law firm located in Myrtle Beach, South Carolina. The firm offers litigation and collection services to property owners and homeowners' associations. We are seeking a versatile Office Administrator to manage the daily operations of our boutique law firm. This role is the backbone of our office, handling everything from financial record-keeping to employee onboarding. The ideal candidate is highly organized, discreet, and comfortable wearing multiple hats in a professional environment.</p><p><b>Core Responsibilities</b></p><ul><li>Manage Accounts Payable and Accounts Receivable.</li><li>Process monthly client billing and trust account transactions.</li><li>Reconcile bank statements and track firm expenses.</li><li>Coordinate with external CPAs for tax preparation and audits.</li><li>Oversee payroll processing and tax filings.</li><li>Facilitate recruitment, interviewing, and hiring processes.</li><li>Lead onboarding for new attorneys and support staff.</li><li>Manage employee benefit programs (health insurance, 401k).</li><li>Maintain confidential personnel files and firm policies.</li><li>Monitor compliance with state and federal labor laws.</li><li>Maintain vendor relationships and service contracts.</li><li>Order office supplies and manage equipment maintenance.</li><li>Ensure the office remains tidy and professionally presented.</li><li>Assist with basic IT troubleshooting or coordinate tech support.</li><li>Organize firm events, meetings, and holiday schedules.</li><li>3+ years of experience in office administration.</li><li>Prior experience in a law firm or professional services preferred.</li><li>Proficiency in QuickBooks or specialized legal billing software (e.g., Clio).</li><li>Strong understanding of basic GAAP and HR best practices.</li><li>Exceptional communication skills and attention to detail.</li></ul><p>Pay: From $60,000.00 per year</p><p>Work Location: In person</p>

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