office administrator

Guzzle H2O

GUZZLE H2OOffice AdministratorPart-Time to Full-Time &bull; Hybrid &bull; Bingen, WAAbout the RoleGuzzle H2O is a growing company passionate about keeping people hydrated and on the move. We are seeking a motivated and organized Office Administrator to join our team. This is a part-time position with the potential to grow into a full-time role as our business expands. The ideal candidate is a self-starter who thrives in a dynamic, small-business environment and is comfortable wearing many hats.This hybrid position requires regular on-site presence at our Bingen, WA location to manage daily operational tasks, with flexibility for remote work on applicable duties.Key ResponsibilitiesOrder Management &amp; Customer Service<ul><li>Process and track incoming customer orders accurately and in a timely manner</li></ul><ul><li>Communicate order status updates to customers and resolve inquiries professionally</li></ul><ul><li>Maintain organized records of all customer transactions</li></ul><ul><li>Operate our fulfillment and business stack including Shopify, Quickbooks, Katana and Shiprush</li></ul>Purchasing &amp; Vendor Relations<ul><li>Purchase materials, supplies, and inventory from vendors</li></ul><ul><li>Manage purchase orders and maintain vendor records</li></ul><ul><li>Monitor stock levels and coordinate timely replenishment</li></ul>Invoicing &amp; Accounts<ul><li>Generate and send customer invoices promptly and accurately</li></ul><ul><li>Track outstanding payments and follow up on accounts receivable</li></ul><ul><li>Assist with basic bookkeeping tasks and expense tracking</li></ul>Shipping &amp; Logistics<ul><li>Coordinate and process outbound shipments, including packaging and carrier scheduling</li></ul><ul><li>Track shipments and resolve any delivery issues or discrepancies</li></ul><ul><li>Maintain shipping records and ensure compliance with carrier requirements</li></ul>Trade Shows &amp; Events<ul><li>Assist with planning, logistics, and setup for trade shows and events</li></ul><ul><li>Coordinate booth materials, product samples, and travel arrangements</li></ul><ul><li>Represent Guzzle H2O professionally at trade show events when needed</li></ul>Marketing Support<ul><li>Support the execution of marketing campaigns and promotional materials</li></ul><ul><li>Assist with social media content, email newsletters, or other digital outreach as needed</li></ul><ul><li>Help maintain brand consistency across communications and materials</li></ul>Qualifications<ul><li>2+ years of experience in office administration, operations, or a related role</li></ul><ul><li>Proficiency with Microsoft Office or Google Workspace (Docs, Sheets, Gmail)</li></ul><ul><li>Experience with invoicing or accounting software (e.g., QuickBooks) is a plus</li></ul><ul><li>Strong organizational skills with high attention to detail</li></ul><ul><li>Excellent written and verbal communication skills</li></ul><ul><li>Ability to prioritize and manage multiple tasks simultaneously</li></ul><ul><li>Self-motivated and comfortable working independently in a hybrid setting</li></ul><ul><li>Experience with shipping platforms preferred</li></ul><ul><li>Interest in outdoor recreation, hydration, or consumer products is a bonus</li></ul>What We Offer<ul><li>Flexible, part-time schedule with the opportunity to grow into a full-time role</li></ul><ul><li>Hybrid work arrangement &mdash; a mix of on-site (Bingen, WA) and remote work</li></ul><ul><li>Collaborative, small-team environment where your contributions make a real impact</li></ul><ul><li>Competitive hourly compensation commensurate with experience</li></ul><ul><li>Opportunity to be part of a growing brand in the outdoor space</li></ul><ul><li>Accrued PTO</li></ul>How to ApplyInterested candidates are encouraged to submit a resume and a brief cover letter describing their relevant experience and interest in the role. Please email your resume to Guzzle H2O at carrers@guzzleh2o.com.Guzzle H2O is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.Pay: $24.85 - $29.93 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Bingen, WA 98605

Office Administrator

Yount, Hyde & Barbour

<div>You chart the course; we help you lift off. At YHB, we aren't limited by small-firm constraints or stuck in the big-firm mentality. We aim to hire great people who want to take ownership of their careers while we help to provide the tools for success. The Office Administrator provides organizational support for multiple levels of staff throughout the Firm. They facilitate communication internally and externally with clients and vendors. Primary tasks: welcoming guests, maintaining office supplies, and coordination of incoming and outgoing mail. The Office Administrator will coordinate and execute office events.

Roles &amp; Responsibilities

Technical Expertise &amp; Quality
<ul>
<li>Adhere to and preserve confidentiality standards both internally and externally.</li>
<li>Open and close the front lobby (locking doors, closing blinds, turning off lights).</li>
<li>Maintain appearance and supplies for front lobby and all conference rooms.</li>
<li>Use technology to perform duties such as typing letters, memos or correspondence, and Internet research.</li>
<li>Performs administrative duties including copies, faxes, Letter, and document scanning.</li>
<li>Serves as the central communication point for staff, delivering essential updates related to Operations, Administration, and Facilities.</li>
<li>Fold/stuff invoices and statements for mailing.</li>
<li>Processes daily bank deposit.</li>
<li>Update Intranet with weather-related closures.</li>
<li>Maintain the break room/kitchen area, including loading and emptying the dishwasher as needed and stocking kitchen supplies.</li>
<li>Order snacks/beverages/cleaning and office supplies as needed.
</li><li>Track expenses for monthly reconciliation/budget recording.</li>
<li>Setup of new clients.</li>
<li>Logging in/out of client documents for pick-up.</li>
<li>Prepare FedEx/UPS shipments, certified mail, and track deliveries.</li>
<li>Open or distribute incoming mail to appropriate parties.</li>
<li>Processing Certified Mail receipts.</li>
<li>Other duties as assigned, which may include cross-training and backup to various CSC tasks, as well as assistance with scanning and paper assembly of tax filings.</li>
</ul>
Professionalism &amp; Service Excellence
<ul>
<li>Actively participates in self-development activities and works with circle leader to develop and monitor appropriate and challenging goals.</li>
<li>Solicits overall performance feedback on assigned areas and provides upward feedback.</li>
<li>Demonstrates an understanding of the importance of cooperation and teamwork through daily interactions with co-workers by maintaining positive working relationships with other team members and displaying an attitude of helpfulness, a focus on team success, and the consideration of the ideas of others.</li>
</ul>
Education, Experience, &amp; Other Requirements
<ul>
<li>Minimum of a High School Diploma.</li>
<li>4 years related experience or equivalent combination of education and experience.</li>
<li>Proficient in the use of MS Office applications.</li>
<li>Possesses a prominent level of integrity and ability to respect confidentiality.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to handle multiple tasks simultaneously.</li>
<li>Good knowledge of firm policies and procedures.</li>
<li>Enthusiastic and self-motivated.</li>
</ul>
Benefits &amp; Perks

We believe that real effort should be rewarded. That is why YHB is investing in our people and fostering a supportive, rewarding work environment. As part of our team, you will enjoy:

Competitive Compensation &amp; Rewards:
<ul>
<li>Market-competitive salary with performance-based bonuses.</li>
<li>Retirement savings plan with a 401(k) &amp; profit-sharing plan.</li>
</ul>
Comprehensive Health &amp; Wellness:
<ul>
<li>Health, dental, and vision insurance.</li>
<li>Wellness programs and employee assistance programs (EAP).</li>
<li>Paid parental leave and family support.</li>
</ul>
Professional Development:
<ul>
<li>Learning and development opportunities.</li>
<li>Tuition reimbursement.</li>
<li>CPA exam support, certification reimbursements, and mentorship programs.</li>
<li>Internal promotions and career pathing opportunities.</li>
</ul>
Work-Life Balance:
<ul>
<li>Generous paid time off (PTO) and holidays.</li>
<li>Flexible work arrangements (hybrid/remote options available).</li>
</ul>
Engaging Work Culture:
<ul>
<li>Collaborative and inclusive work environment.</li>
<li>Employee resource groups and diversity initiatives.</li>
<li>Social events, team-building activities, and volunteer opportunities.</li>
</ul>
YHB is strongly committed to providing equal employment opportunities for all employees and all applicants for employment. For us, this is the only acceptable way to do business!
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Laureate Properties

About the Company Laureate Properties is a Dubai-based real estate agency specializing in off-plan sales, secondary market transactions, rentals, and investment advisory services. The company caters to high-net-worth clients and is expanding its operational and administrative structure to support rapid growth.Job OverviewWe are seeking a highly organized and proactive Office Administrator who will also function as the Executive Assistant to the CEO. The ideal candidate will be responsible for managing daily office operations, coordinating internal communication, supporting sales and management teams, and assisting the management in administrative and operational tasks.This role requires prior real estate experience in the UAE, strong understanding of RERA regulations, and the ability to work in a fast-paced, high-performance environment.Key Responsibilities<ul><li>Provide direct administrative support to the management, including calendar management, scheduling meetings, and follow-ups</li><li>Manage day-to-day office operations and ensure smooth workflow across departments</li><li>Handle professional email communication with clients, developers, and internal teams</li><li>Draft, review, and respond to business correspondence in a professional manner</li><li>Maintain client records, listings data, and internal documentation accurately</li><li>Coordinate with sales agents, marketing teams, and third-party vendors</li><li>Assist in preparing reports, presentations, and business summaries for management</li><li>Ensure compliance awareness and coordination in line with RERA guidelines</li><li>Support CRM updates and lead management processes</li><li>Assist in organizing meetings, property viewings, and internal events</li><li>Use AI tools and productivity software to improve efficiency in reporting, communication, and operations</li></ul>Required Skills &amp; Qualifications<ul><li>Minimum 1 year experience in UAE real estate industry (mandatory)</li><li>Strong understanding of RERA regulations and Dubai property market practices</li><li>Prior experience in administrative, office management, or executive assistant roles</li><li>Strong written and verbal English communication skills</li><li>Ability to independently manage emails, client communication, and follow-ups</li><li>Familiarity with CRM systems and basic real estate documentation</li><li>AI-equipped mindset: ability to use AI tools (e.g., ChatGPT, automation tools) for productivity, drafting, and workflow optimization</li><li>Strong organizational and multitasking abilities</li><li>High attention to detail and confidentiality when handling business information</li><li>Ability to work directly with senior leadership.</li></ul>Preferred Attributes<ul><li>Experience working in a fast-paced brokerage or developer environment</li><li>Knowledge of off-plan sales processes in Dubai</li><li>Tech-savvy with interest in automation and digital tools</li><li>Problem-solving mindset with proactive approach to tasks</li><li>Professional demeanor suitable for UHNW client-facing environment</li></ul>Pay: From AED3,500.00 per monthWork Location: In person

Oujo Wealth Strategies

Our FirmOujo Wealth Strategies is a Wealth Management Firm with over 30 years of history. We work with high income earners and high net worth families. We provide financial planning, investment, tax, insurance, and estate planning services to our clients.OujoWealthStrategies.comAbout the RoleWe are seeking a highly organized, proactive, and personable Office Administrator to help create a welcoming, efficient, and professional experience for both our clients and team members.This role is central to the day-to-day operations of our office. As the first point of contact for visitors and a key support to our internal team, you will help ensure our office runs seamlessly &mdash; creating an environment where meaningful work, clear communication, and strong relationships can thrive.We are looking for someone who takes ownership, anticipates needs before they arise, and values both professionalism and collaboration. The right person will be detail-oriented, resourceful, and committed to creating a positive experience for everyone who walks through our doors.What You&rsquo;ll DoOffice Management &amp; Operations<ul><li>Help maintain a professional, organized, and welcoming office environment</li><li>Manage office inventory, including supplies, refreshments, and equipment, ensuring the office is consistently stocked and operating smoothly</li><li>Maintain shared spaces, including kitchens, conference rooms, and common areas, to ensure they are functional and guest-ready</li><li>Identify opportunities to improve office systems, organization, and day-to-day efficiency</li></ul>Reception &amp; Guest Experience<ul><li>Serve as the first point of contact for clients, visitors, and deliveries, creating a warm and professional first impression</li><li>Welcome and assist guests, ensuring a seamless experience that reflects our commitment to care, responsiveness, and clear communication</li><li>Manage incoming and outgoing mail and packages, including routing and organization as needed</li><li>Coordinate conference room scheduling and setup to support internal and client meetings</li><li>Assist with meeting logistics, including room preparation, technology setup, and refreshments when needed</li></ul>Administrative Support<ul><li>Provide day-to-day administrative support to the team as needed</li><li>Assist with scheduling, meeting coordination, and operational logistics</li><li>Support special projects and additional administrative responsibilities as they arise</li><li>Handle sensitive and confidential information with professionalism and discretion</li></ul>Who You Are<ul><li>A proactive and dependable professional who takes pride in keeping things organized and running smoothly</li><li>An excellent communicator who is professional, welcoming, and comfortable interacting with clients and colleagues at all levels</li><li>Highly detail-oriented with strong organizational and time-management skills</li><li>Resourceful, adaptable, and able to prioritize effectively in a dynamic environment</li><li>Someone who values teamwork and enjoys contributing to a collaborative, people-first culture</li><li>Discreet and thoughtful when handling confidential information</li></ul>Qualifications &amp; Experience<ul><li>Strong organizational skills with exceptional attention to detail</li><li>Excellent written and verbal communication skills</li><li>Proficiency with standard office technology and the ability to learn new systems quickly</li><li>A proactive mindset with a willingness to step in and help where needed</li></ul>Compensation/Benefits<ul><li>Salary starts at $45k with bonus opportunities</li><li>Full Time</li><li>Health Insurance</li><li>401(k) Plan</li><li>Paid Time Off</li></ul>Job Type: Full-timeBenefits:<ul><li>401(k) 4% Match</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health savings account</li><li>Life insurance</li><li>Retirement plan</li></ul>Ability to Commute:<ul><li>Belmar, NJ 07719 (Required)</li></ul>Work Location: In personPay: From $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health savings account</li><li>Life insurance</li><li>Retirement plan</li></ul>Work Location: In person

MillerKnoll

<div>
 
 Why join us?
 
 
 
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 
 
 
 Job Description &ndash; Office Administrator KSA
 
 
 
 
 Purpose of the job
 
 
 
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 
 
 
 Specific Responsibilities
 
 
 
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 
 
 
 Resource management
 
 
 
 Financial:
 
 
 None
 
 
 Human:
 
 
 None
 
 
 
 Contacts and relationships
 
 
 
 Internal contacts:
 
 
 Sales Staff and Managers
 
 
 HM Staff throughout International and the US
 
 
 External contacts:
 
 
 Clients
 
 
 Dealers
 
 
 
 Person profile
 
 
 
 
 Education And Experience
 
 
 
 Essential:
 
 
 Good level of Education
 
 
 Excellent English &ndash; spoken and written
 
 
 Fluency in verbal and written Arabic is preferred.
 
 
 Experience of administration/sales support
 
 
 
 Competences
 
 
 
 Essential:
 
 
 Able to communicate effectively at all levels, by telephone and face-to-face
 
 
 Computer skills &ndash; word, excel and email
 
 
 Good organisational skills
 
 
 Good level of financial awareness
 
 
 
 Characteristics
 
 
 
 Essential:
 
 
 Very professional, friendly and confident
 
 
 Well presented and smartly dressed
 
 
 Able to keep work area tidy at all times
 
 
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 
 
 Happy to work on own initiative.
 
 
 Flexible
 
 
 Mature attitude essential
 
 
 
 Who We Hire?
 
 
 
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 
 
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>

Zaki Salon

Job Title: HR/Administrative AssistantLocation: DubaiJob Type: Full-timeAbout Us: Zaki Group are seeking an organized and proactive Office Admin to support our team and ensure efficient office operations.Key Responsibilities:<ul><li>Provide general administrative support, including managing correspondence, scheduling appointments, and maintaining files.</li><li>Answer phone calls and respond to emails in a professional manner.</li><li>Assist with document preparation, data entry, and record keeping.</li><li>Coordinate meetings, including arranging logistics and preparing materials.</li><li>Maintain office supplies and inventory, placing orders as needed.</li><li>Support project management tasks, including tracking progress and deadlines.</li><li>Assist in onboarding new employees and organizing training sessions.</li><li>Perform other related duties as assigned.</li></ul>Qualifications:<ul><li>High school diploma or equivalent; additional certification in office management or related field is a plus.</li><li>Proven experience as an administrative assistant or in a similar role.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent verbal and written communication skills.</li><li>Ability to handle multiple tasks and prioritize effectively.</li><li>Discretion and confidentiality in handling sensitive information.</li></ul>How to Apply: Interested candidates should also submit their resume and a cover letter to info@zakigroup.aeJob Type: Full-timePay: From AED4,000.00 per monthExperience:<ul><li>Microsoft Office: 1 year (Required)</li><li>Administrative experience: 1 year (Required)</li><li>admin: 1 year (Required)</li></ul>Language:<ul><li>english (Preferred)</li></ul>Work Location: In person

Sparein Automotive LLC

WE ARE HIRING A OFFICE ADMIN TO JOIN OUR TEAM IN DUBAI. THE IDEAL CANDIDATE SHOULD HAVE KNOWLEDGE IN OFFICE ADMINISTRATION AND HANDS-ON EXPERIENCE IN THIS FIELD.KEY RESPONSIBILITIES. MANAGE OFFICE DOCUMENTS, FILES, AND RECORDSHANDLE DATA ENTRY AND MAINTAIN DATABASESANSWER PHONE CALLS, EMAILS, AND INQUIRIESACT AS A POINT OF CONTACT BETWEEN STAFF, CLIENTS, AND MANAGEMENTASSIST ACCOUNTANT WITH ATTENDANCE, RECORDS AND BASIC ACCOUNTS.MAINTAIN PROPER FILING AND ENSURE DOCUMENTS ARE STORED SECURELYQUALIFICATIONS: ANY BACHELOR DEGREE.EXPERIENCE : 0-2 YEARSCONTACT NUMBER: 0522384101LOCATION: AL QOUZ, DUBAI https://share.google/Xsa1ZbJwaz11S3ZCPJob Types: Full-time, PermanentPay: AED2,000.00 - AED4,000.00 per monthWork Location: In person

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