office assistant

Infinity Air HVAC LLC

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.Responsibilities<ul><li>Organize office and assist associates in ways that optimize procedures</li><li>Sort and distribute communications in a timely manner</li><li>Create and update records ensuring accuracy and validity of information</li><li>Schedule and plan meetings and appointments</li><li>Resolve office-related malfunctions and respond to requests or issues</li><li>Maintain trusting relationships with suppliers, customers and colleagues</li><li>Perform receptionist duties when needed</li><li>Following emails, messages, and calls and answering promptly</li><li>The rest of the description will be given in the in person interview</li></ul>Skills<ul><li>Proven experience as a back-office assistant, office assistant, or in another relevant administrative role is a plus, but with the right attitude we can provide training</li><li>Working knowledge of office equipment</li><li>Thorough understanding of office management procedures</li><li>Excellent organizational and time management skills</li><li>Analytical abilities and aptitude in problem-solving</li><li>Excellent written and verbal communication skills</li><li>Required: Bilingual Arabic and English</li></ul>Pay: $18.00 - $25.00 per hourSchedule:<ul><li>8 hour shift</li><li>Monday to Friday</li><li>Weekends as needed</li></ul>Application Question(s):<ul><li>How far is your commute?</li><li>What languages do you speak ?</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Work Location: In person

Office Assistant

Rutgers University

<div>
 
 Posting Summary
 
 
 
 Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Office Assistant. Reporting to the Director of Campus Programs and Visitor Services, the Office Assistant provides, but is not limited to, program coordination and administrative support to the Office of Graduate and Undergraduate Admissions. The Office Assistant is the first point of contact for visitors to the Office of Graduate and Undergraduate Admissions. He/she/they must be able to professionally manage high-volume welcome/reception and processing areas. This position is responsible for and not limited to the following: Coordination with the Director and the Administrative Coordinator to ensure the day-to-day operations of the Office of Graduate and Undergraduate Admissions are supported. Prioritize tasks and manage the flow of traffic in the welcome/reception and processing areas, handling regular walk-in traffic as well as scheduled appointments/visitors to the office. Manage other duties as assigned throughout the year demonstrating their capability to learn new information, understand it and use that information to be effective in the position. Due to the nature of this position and its open location, this person must maintain an organized, neat, clean, and confidential area; must also ensure that the reception area is always visually pleasing and welcoming to visitors.
 
 
 
 Overview
 
 
 
 The Division of Enrollment Management at Rutgers University&ndash;Newark is dedicated to attracting, admitting, and supporting students throughout their academic journey. The division includes several key areas: One Stop Student Services (which integrates the Office of Financial Aid and the Registrar&rsquo;s Office), the Office of Graduate and Undergraduate Admissions, and the Center for Pre-College Programs. The Office Assistant in the Office of Graduate and Ungraduate Admissions provides day-to-day office support ensuring high-quality, student-centered service delivery. This role supports staff, office workflow, and continuous improvement within the Office of Graduate and Undergraduate Admissions.
</div>

Crawford Hoying

<div>Office Assistant
Summary
The Office Assistant oversees the general administrative function of the corporate office. This position has both routine and non-routine duties, including greeting visitors, answering phones, and serving as a point of contact for day-to-day issues affecting the office. A highly professional tone, appearance, and manner is both expected and required, including appropriate communication in person and while on the phone. Duties vary in scope, requiring significant judgment and experience to successfully accomplish tasks with limited direct supervision.
Job Responsibilities (responsibilities may include but are not limited to the following)
<ul><li>Conduct all front desk duties, including answering the phone and assisting visitors</li></ul>
<ul><li>Facilitate the upkeep of office equipment, including cleaning, maintenance, and repairs</li></ul>
<ul><li>Maintain office supplies and food and beverage to predetermined inventory levels</li></ul>
<ul><li>Manage all incoming and outgoing U.S. mail and express package services
</li></ul><ul><li>Scan documents and distribute them appropriately</li></ul>
<ul><li>Oversee the scheduling of the conference rooms; order food and refreshments as needed</li></ul>
<ul><li>Maintain conference room schedules and administer policies related to scheduling meetings, including inviting, sharing, rescheduling, and canceling</li></ul>
<ul><li>Physically inspect the office daily and communicate material issues to property management personnel</li></ul>
<ul><li>Track the status of work orders and approve vendor invoices
</li></ul><ul><li>Maintain files and records</li></ul>
<ul><li>Provide clerical support as needed</li></ul>
<ul><li>Perform other duties as assigned
</li></ul>Performance Objectives (objectives include but are not limited to the following)
<ul><li>The 7 Core Values established by Crawford Hoying to maintain its desired culture</li></ul>
<ul><li>Customer service and personal interactions
</li></ul><ul><li>Punctuality and reliability</li></ul>
<ul><li>Communication response time and professionalism</li></ul>
<ul><li>Willingness to take on projects and learn a variety of concepts, practices, and procedures</li></ul>
Preferred Knowledge, Skills, Education, and Experience
<ul><li>Exceptional customer service skills and an ability to develop a rapport with people
</li></ul><ul><li>Project management skills, including planning, organizing, and coordinating tasks</li></ul>
<ul><li>Ability to respond to inquiries quickly and professionally
</li></ul><ul><li>Excellent written and verbal communication skills</li></ul>
<ul><li>Strong analytical, organizational, problem-solving, and multitasking skills</li></ul>
<ul><li>Proficiency with Microsoft Office products</li></ul>
<ul><li>Associate's or bachelor's degree</li></ul>
<ul><li>Valid driver's license</li></ul>
Work Environment
The Office Assistant works at the corporate office and interfaces with external and internal customers, tenants, and vendors throughout the day. The hours for this position are 8:00 am to 5:00 pm, Monday through Friday. As this individual is the first point of contact for visitors, punctuality is essential. This position is fully onsite with no opportunity for remote work. The Office Assistant should be flexible and readily available depending on the needs of the company.
Reporting Structure
The Office Assistant reports to the Vice President of Property Management.
Physical Requirements
The Office Assistant's physical condition must be sufficient for the consistent and successful completion of the responsibilities defined for this position. This position frequently requires standing, walking, sitting, reaching with hands and arms, and lifting up to twenty-five pounds. The Office Assistant must be able to drive occasionally during the course of work.</div>

Al Haktur IT Solutions

<div>Al Haktur IT Solutions is seeking a reliable and organized Office Assistant to support our daily administrative operations in Dubai. This role is ideal for a proactive individual who can handle routine office tasks, assist different departments, and help maintain a smooth and efficient working environment within a growing IT solutions company.

Key Responsibilities:
<ul>
<li>Provide general administrative support to office staff and management.</li>
<li>Handle filing, scanning, photocopying, and document organization.</li>
<li>Assist in managing incoming and outgoing correspondence and emails.</li>
<li>Maintain office supplies inventory and place orders when required.</li>
<li>Support scheduling meetings and preparing meeting rooms.</li>
<li>Assist in maintaining accurate records and updating office databases.</li>
<li>Coordinate with various departments to support daily office operations.</li>
<li>Manage courier services and document deliveries when needed.</li>
<li>Ensure the office environment remains clean, organized, and professional.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>1&ndash;2 years of experience in an office assistant or administrative support role.</li>
<li>Basic knowledge of office procedures and documentation.</li>
<li>Proficiency in MS Office applications.</li>
<li>Good communication and interpersonal skills.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to follow instructions and work independently.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Attention to detail and accuracy</li>
<li>Time management and organizational skills</li>
<li>Professional attitude and reliability</li>
<li>Ability to handle multiple tasks efficiently</li>
<li>Team-oriented mindset with a positive approach</li>
</ul>
At Al Haktur IT Solutions, efficient administrative support plays an important role in maintaining productivity and smooth business operations. This Office Assistant position in Dubai offers a great opportunity to grow your career while working in a professional and technology-driven environment.</div>

Trustbend Logistics

<div>Trustbend Packers &amp; Movers is looking for a reliable and organized Office Assistant to join our administrative team in Dubai. This role is ideal for a proactive individual who can support daily office operations, assist different departments, and help maintain a smooth and efficient work environment within a busy logistics and relocation company.

Key Responsibilities:
<ul>
<li>Provide general administrative support to office staff and management.</li>
<li>Handle filing, scanning, photocopying, and document organization.</li>
<li>Assist in managing incoming and outgoing emails and correspondence.</li>
<li>Maintain office supplies inventory and coordinate procurement when required.</li>
<li>Support scheduling meetings and preparing meeting rooms.</li>
<li>Assist in maintaining office records and updating internal databases.</li>
<li>Coordinate courier services and document deliveries when needed.</li>
<li>Support operational teams with administrative tasks related to logistics activities.</li>
<li>Ensure the office environment remains clean, organized, and professional.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>1&ndash;2 years of experience in an office assistant or administrative support role.</li>
<li>Basic knowledge of office procedures and documentation.</li>
<li>Proficiency in MS Office applications.</li>
<li>Good communication and interpersonal skills.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to follow instructions and work independently.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Attention to detail and accuracy</li>
<li>Time management and organizational skills</li>
<li>Professional attitude and reliability</li>
<li>Ability to handle multiple tasks efficiently</li>
<li>Team-oriented mindset with a positive approach</li>
</ul>
At Trustbend Packers &amp; Movers, administrative efficiency plays a key role in supporting smooth logistics and relocation operations. This Office Assistant position in Dubai offers a valuable opportunity to grow your career while contributing to a professional and fast-paced working environment.</div>

Northminster Presbyterian Church

General Summary: Guided by Northminster's mission, vision, and values, the Office Assistant will support the Communications and Ministry Coordinator in creating a welcoming, joyful, resourceful environment in the church office. This role contributes to the daily operations of the church office by providing administrative assistance, maintaining efficient systems, ensuring office coverage, and supporting a responsive and hospitable environment for guests, staff, and ministry teams.Essential Job Functions:<ul><li>Support the work of the Communications and Ministry Coordinator.</li><li>Collaborate with the Coordinator to anticipate administrative needs in alignment with Northminster's ministry goals.</li><li>Welcome guests in a warm and friendly manner, answer phone calls and emails promptly and professionally, manage incoming and outgoing mail, and ensure coverage of incoming calls and essential tasks in coordination with volunteers.</li><li>Guide office volunteers, assign reception-related duties, provide direction and supervision for volunteer office staff and assign other tasks as needed to support daily operations.</li><li>Actively participate in weekly staff meetings and regular check-in meetings with the Coordinator.</li><li>Provide administrative support to ministry teams and church operations as time permits and under the direction of the Coordinator, including logistical assistance for events and programs.</li><li>Monitor the church calendar along with room reservations, schedule Zoom meetings, assist with communicating calendaring across ministry teams, and support logistical setup for ministry events.</li><li>Create, schedule, and publish engaging content for the church's social media platforms (Instagram, Facebook, etc.); prepare weekly news blasts, worship links, bulletins, and updates to website, app, and lobby slideshows for Coordinator review/approval.</li><li>Collaborate with the Coordinator to maintain and update the online church database, church app, church website, email platforms, files, membership records (including new members, baptisms, weddings, deaths with Clerk of Session), and administrative information; serve as a go-to person for administrative needs.</li><li>Create and manage lobby television slideshow presentations throughout the week.</li><li>Complete supply orders from approved vendors as requested by staff and ministry leaders; manage the budget for office equipment/office supplies and make purchases as needed.</li><li>Assist with the maintenance of office equipment, troubleshoot basic office tech issues, and maintain good communication with technical support people/companies for timely requests. Support onboarding of new Pastors and staff (e.g., preparing welcome materials, office setup, basic administrative orientation) in collaboration with the Coordinator, Pastor, and Director of Church Business and Operations.</li><li>Ensure the church office is staffed during stated office hours in collaboration with the Coordinator and volunteers.</li><li>Perform other duties related to office administration as assigned by the Coordinator.</li></ul>Qualifications, Skills and Abilities:<ul><li>Office Assistant is a ministry position within the structure of Northminster Presbyterian Church.</li><li>A committed follower of Jesus Christ, demonstrating Christian maturity and a deep and prayerful dependence upon God.</li><li>Theologically consistent with the Covenant Order of Evangelical Presbyterians (ECO) and NPC.</li><li>Proficient in Microsoft Office, Google Workspace, Canva, and basic knowledge of social media and website management platforms (or willingness to learn).</li><li>Strong interpersonal and communication skills Excellent organizational abilities and attention to detail.</li><li>Ability to manage multiple tasks efficiently and work collaboratively with staff and volunteers. Demonstrates discretion and professionalism in handling confidential information.</li><li>Work collaboratively with Pastor, staff, leadership and lay volunteers as together we seek to fulfill Northminster's purpose and vision, treating every Northminster Covenant Partner and coworker with Christ-like love and respect.</li><li>Working knowledge of standard office equipment (copiers, phones, computers, etc.) Oral and written communication skills: the ability to communicate effectively in person, over the phone, and in writing with Covenant Partners, guests, vendors and the public.</li><li>Flexible and adaptable, with the ability to adjust to changing priorities. Self-starter with independent drive, strong work ethic, and self-discipline.</li><li>Follow guidelines as written in the Employee Handbook.</li><li>Minimum of 2-4 years of experience in office management or related field with significant demonstration of office management skills.</li><li>Experience in non-profit or church setting is helpful.</li><li>Knowledge of (and/or ability to learn new) church office management computer systems.</li></ul>Working Conditions:<ul><li>Accountable to the Communications and Ministry Coordinator. Annual review to be completed with Coordinator and Pastor/Head of Staff or HR Team Member.</li><li>The Office Assistant will have office space, a computer, and phone at the church with necessary supplies for performing the ministry.</li><li>Maintain office weekday hours and an occasional evening meeting (up to 3 times per year, as needed).</li><li>Holidays, vacation, and personal time as provided in the Employee Handbook.</li></ul>Pay: From $18.00 per hourWork Location: In person

STARTX HOLDING LLC

Company Overview: Small Real Estate Management Company in an expansion mode.We seek an individual who would carve his/her way in the firm as the company is in its initial growth grid and is first expansion year. You will be among the first initial additions to the firm.Preferred Qualifications:-Real Estate Exposure.-Property Management Exposure.-Admin Office AssistantJob Overview: We are seeking a highly organized and detail-oriented Office Assistant to join our team. The Office Assistant will provide administrative support, handle customer inquiries, and assist with office management tasks. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively.Responsibilities: - Provide general administrative support, including answering phone calls, responding to emails, and managing correspondence - Assist with scheduling appointments and maintaining calendars - Perform data entry and maintain accurate records - Prepare and proofread documents, reports, and presentations - Assist with office management tasks such as ordering supplies and maintaining inventory - Serve as a personal assistant to the office manager as needed - Provide exceptional customer service by addressing inquiries and resolving issues in a timely manner - Assist with basic bookkeeping tasks using QuickBooks software - File and organize documents both electronically and in physical filing systemsQualifications: - Previous experience in an administrative or office assistant role is preferred - Strong organizational skills with the ability to prioritize tasks effectively - Excellent written and verbal communication skills - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) - Familiarity with QuickBooks or other accounting software is a plus - Ability to work independently with minimal supervision - Attention to detail and accuracy in all work performed - Strong problem-solving skills and ability to handle multiple tasks simultaneouslyIf you are a motivated individual with a strong work ethic and a passion for providing exceptional administrative support, we encourage you to apply for the Office Assistant position.Job Types: Temporary, Temp-to-hirePay: From $7.25 per hourExperience:<ul><li>OFFICE ASSISTANT: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Cypress, TX 77433 (Preferred)</li></ul>Work Location: Hybrid remote in Cypress, TX 77433

Search 10000+ Office assistant jobs near you this April. New roles added regularly across leading industries. Apply today.

10000 office assistant jobs Near Me

Office Assistant

Office Assistant

Office Assistant

Office Assistant

Office Assistant

Office Assistant

Office Assistant