office assistant

SEAPORTS THERAPEUTICS

Join SEAPORTS as an Office Assistant and become a vital part of our dynamic team supporting daily operations at one of the nation’s leading port authorities. This role offers an exciting opportunity to contribute to a fast-paced environment where organization, communication, and efficiency are key to keeping everything running smoothly.As an Office Assistant, you will play a crucial role in maintaining seamless administrative processes that support our teams and stakeholders. If you thrive in a collaborative setting and enjoy multitasking with a detail-oriented approach, this position is for you.<h2>Key Objectives</h2><ul><li>Provide comprehensive administrative support to ensure office efficiency and productivity.</li><li>Serve as a reliable point of contact for internal teams and external visitors.</li><li>Assist with day-to-day operations to help the SEAPORTS team meet organizational goals.</li></ul><h2>Responsibilities</h2><ul><li>Manage incoming calls, emails, and correspondence, directing inquiries appropriately.</li><li>Coordinate scheduling, appointments, and meetings for various departments.</li><li>Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents.</li><li>Prepare and process routine reports, forms, and documentation as required.</li><li>Support inventory tracking and ordering of office supplies to maintain stock levels.</li><li>Greet and assist visitors, providing a welcoming and professional first impression.</li><li>Assist with data entry and basic bookkeeping tasks as needed.</li><li>Collaborate with team members to support special projects and events.</li></ul><h2>Qualifications</h2><ul><li>High school diploma or equivalent; additional certification in office administration is a plus.</li><li>Proven experience in an administrative or office assistant role preferred.</li><li>Strong organizational skills with an ability to prioritize tasks effectively.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software.</li><li>Ability to work independently and as part of a team in a fast-paced environment.</li><li>Attention to detail and a proactive approach to problem-solving.</li></ul><h2>Benefits</h2><ul><li>Competitive salary with opportunities for growth and development.</li><li>Comprehensive health, dental, and vision insurance plans.</li><li>Retirement savings plan with company match.</li><li>Generous paid time off and holiday schedule.</li><li>Supportive and inclusive workplace culture focused on collaboration.</li><li>Access to professional training and career advancement resources.</li></ul>

OFFICE ASSISTANT

Skylift Marketing

Job Title: Office AssistantCompany: SkyLift Marketing (CEMTECH-NSTP, NUST H-12, Islamabad)Job Type: Full-TimeSalary: PKR 40,000 &ndash; 45,000/month + LunchLocation: NSTP, NUST, IslamabadJob Description:SkyLift Marketing, a creative agency based at NSTP&ndash;NUST Islamabad, is looking for a reliable, hardworking, and physically active Office Assistant to manage day-to-day office support tasks, errands, and office boy duties. The ideal candidate must be comfortable driving both car and bike, as the role frequently requires outside coordination, deliveries, and pickups.Key Responsibilities:Office Boy Duties:<ul><li>Prepare and serve tea/coffee/refreshments for staff and guests throughout the day</li><li>Maintain cleanliness and tidiness of office, pantry, meeting rooms, and workstations</li><li>Set up and clear meeting rooms before/after client meetings</li><li>Manage kitchen/pantry supplies and basic stock levels</li><li>Assist in daily office opening/closing routines</li></ul>Errands &amp; Driving:<ul><li>Drive company car and/or bike for bank visits, document delivery, courier pickups/drop-offs</li><li>Handle outside errands such as vendor visits, market purchases, and supply pickups</li><li>Transport office documents, packages, or items between office and external locations as needed</li><li>Maintain vehicle cleanliness and report any maintenance issues promptly</li></ul>General Admin Support:<ul><li>Assist admin/HR staff with routine data entry, filing, and documentation tasks</li><li>Support inventory checks and stock record-keeping</li><li>Assist in event setup (e.g., staff gatherings, meetings, Iftar/Eid events)</li><li>Perform any other administrative or physical task assigned by management</li></ul>Requirements:<ul><li>Must be able to drive both car and bike &mdash; valid driving license for both required (mandatory, non-negotiable)</li><li>Minimum 1-2 years of experience as Office Assistant/Office Boy preferred</li><li>Basic verbal communication skills in Urdu/English</li><li>Punctual, honest, and trustworthy with a strong work ethic</li><li>Physically fit and capable of handling errands, lifting, and light physical work</li><li>Should be based in or near Islamabad/Rawalpindi</li><li>Willingness to work flexible hours if required for urgent tasks</li></ul>Compensation &amp; Benefits:<ul><li>Salary: PKR 40,000 &ndash; 45,000/month (based on experience)</li><li>Free lunch provided daily</li><li>Friendly and professional work environment at NSTP-NUST</li></ul>How to Apply: Interested candidates can send their CV/resume along with contact details to [03005732494], or apply directly through this Indeed listing.Pay: Rs40,000.00 - Rs52,000.00 per monthEducation:<ul><li>Intermediate (Required)</li></ul>Experience:<ul><li>Office Boy/Office Assistant : 1 year (Preferred)</li></ul>License/Certification:<ul><li>Car Driving License (Required)</li></ul>Work Location: In person

Office Assistant

NW Metal Finishing

Job OverviewWe are seeking a motivated and highly organized Office Assistant to join our team! In this vital role, you will be the first point of contact for customers, ensuring smooth daily operations and providing exceptional administrative support. Your energy, attention to detail, and proactive approach will help foster a productive and welcoming office environment. This position offers an exciting opportunity to contribute to a collaborative team dedicated to excellence.Responsibilities<ul><li>Greet visitors, clients, and vendors with professionalism and warmth at the front desk</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently</li><li>Perform data entry tasks using spreadsheets and productivity software with accuracy and speed</li><li>Invoicing, handling payments &amp; collections</li><li>Maintaining organized filing systems&mdash;both physical and digital&mdash;to ensure easy retrieval of documents</li><li>Support production scheduling by scheduling work orders &amp; tracking products through the production cycle</li><li>Assist with office supply inventory, ordering supplies as needed to keep operations running smoothly</li><li>Provide customer service support by addressing inquiries promptly and professionally</li><li>Utilize Microsoft Office tools such as Word, Excel, and Outlook for various administrative tasks</li><li>Handle clerical duties including proofreading documents, preparing reports, and managing correspondence</li><li>Support office management activities to enhance overall productivity and organization</li></ul>Experience<ul><li>Proven experience in an office environment or administrative role, ideally with front desk or personal assistant responsibilities</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry software</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting</li><li>Experience using multi-line phone systems and practicing professional phone etiquette</li><li>Bilingual abilities (Spanish) are a plus to effectively communicate with diverse clients and team members</li><li>Demonstrated customer service skills with a friendly yet professional demeanor</li><li>Knowledge of QuickBooks or similar accounting software</li><li>Prior experience managing calendars, maintaining production scheduling , or handling clerical tasks enhances your fit for this role</li></ul>Join us as an Office Assistant where your enthusiasm meets your expertise! Be part of a vibrant team that values your contributions while offering opportunities for growth. Your organizational skills and positive attitude will make a meaningful impact every day!Pay: $20.00 - $23.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Briarwood Bagel Cafe

Job SummaryWe are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support administrative functions, enhance customer interactions, and maintain a welcoming environment for clients and staff alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace culture.Responsibilities<ul><li>Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette</li><li>Perform data entry tasks using productivity software such as Microsoft Office, spreadsheets, and word processing tools to maintain accurate records</li><li>Assist with office management activities, including organizing supplies, maintaining filing systems, and supporting administrative projects</li><li>Provide exceptional customer support by responding promptly to inquiries and assisting clients both in person and via phone or email</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software for invoicing, expense tracking, and financial record keeping</li><li>Coordinate appointments, schedule meetings, and handle calendar management for staff or executives</li><li>Proofread documents for accuracy and clarity, ensuring high-quality communication across all written materials</li></ul>Requirements<ul><li>Proven experience in an office environment with strong clerical skills and familiarity with office management procedures</li><li>Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry skills</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced setting</li><li>Exceptional phone communication skills coupled with professional phone etiquette</li><li>Demonstrated time management skills to prioritize tasks effectively and meet deadlines</li><li>Personal assistant or front desk experience is advantageous but not mandatory</li><li>Ability to adapt quickly to new technology tools and maintain high levels of productivity software proficiency</li><li>Works well under pressure and unsupervised.</li></ul>Join us in creating a vibrant work environment where your organizational talents shine! This role offers the chance to grow your administrative expertise while making a meaningful impact on our team&rsquo;s success.Pay: $17.00 - $20.00 per hourWork Location: In person

The Management Trust

<div>The Management Trust 
Position Title: Office Assistant 
Location: Palm Desert, CA 
Reporting To: Division Operations Manager 
Status: Non-Exempt, Full-Time 
Salary: $17.00 $21.00/Hourly DOE

COMPANY PROFILE:
The Management Trust (http://www.managementtrust.com/)is a community association management company. We believe that building
 
and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients&rsquo; needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage
 
you to explore this opportunity to join The Management Trust team.

EMPLOYEE OWNER POSITION PURPOSE:
The Office Assistant is responsible for providing exceptional customer service and quality administrative support in a fast-paced and high-volume environment. This key position interacts directly with clients, vendors, and multiple levels of employees. This individual is often the first voice and first face of The Management Trust, and therefore critical to the overall experience of the office. The primary focus at
 
all times is delivering a consistent, quality experience to everyone who comes in contact with reception.

JOB DUTIES AND RESPONSIBILITIES:
<ul><li>Manage daily office opening and closing operations</li>
<li>Handle a high volume of customer phone calls in a professional and courteous manner</li>
<li>Greet visitors and ensure adherence to Company policies regarding sign-in/out logs, visitor badges, and guests being accompanied by an employee in private office spaces</li>
<li>Understands needs of caller, opens accounts and answers questions with first person resolution where possible</li>
<li>Screen incoming calls to determine caller needs and route call to internal critical path partners only as needed</li>
<li>Processes and log returned mail and document system</li>
<li>Process daily incoming mail, prepare for distribution, and post outgoing mail</li>
<li>Documents system with call notes and owner requests in real time</li>
<li>Maintain homeowner gate access database</li>
<li>Log owner access devices or support owner pick-up of Association access devices as needed</li>
<li>Assists in support of physical office location facility needs such as stocking breakroom, inventory of common office supplies, coordinating courier and supplier pick-ups and deliveries, and setup and take down of material related to office events or holidays</li>
<li>Assists in some administrative tasks such as ordering business cards, paper, supplies, and reporting office facility needs to appropriate party</li>
<li>Check voicemails throughout the day and returns calls or routes correctly</li>
<li>Monitor the postage machine/supplies, fund balance, and either service when needed (i.e. if the machine is out of ink) or coordinate appropriate vendor support</li>
<li>Alert supervisor to issues related to phones, computer, or other potentially disruptive matters in the reception area</li>
<li>Arrange for backup support for planned absences, with supervisor approval</li>
<li>Prepare conference rooms with beverages and/or meals for meetings</li>
<li>Maintain a clean and well-organized reception area</li>
<li>Maintain current records (i.e. contact lists) for the reception desk</li>
<li>Other duties and special projects as assigned</li>
</ul>
QUALIFICATIONS:
<ul><li>Experience in reception and customer service preferred</li>
<li>Ability to handle a high volume of calls with an exceptional level of customer service</li>
<li>Speak with a smile</li>
<li>Ability to utilize multiple technology platforms while maintaining efficiency</li>
<li>Experience with Microsoft Office suite</li>
<li>Ability to identify and prioritize tasks</li>
<li>High School Diploma (or equivalent)</li>
<li>Proficiency in administrative support &ndash; generally between 1-4 years</li>
<li>Conflict resolution skills in managing difficult calls</li>
<li>Ability to meet deadlines and address time-sensitive issues</li>
<li>Excellent written and verbal communication</li>
<li>Must be a team player</li>
<li>Highly organized and able to monitor records for pending deadlines</li>
<li>Willing to learn Company process and procedures, and learn/use proprietary software</li>
<li>Adaptable and dependable with a solid attendance record</li>
</ul>
ESSENTIAL FUNCTIONS:
<ul><li>Use standard office equipment, including computer, phone, copier/scanner, etc.</li>
<li>Be stationary for periods of time</li>
<li>Ability to setup or stage conference room chairs, move tables, and relocate incoming packages</li>
<li>Relocate up to (25) pounds</li>
</ul>
SUPERVISES OTHERS? IF SO, LIST:
<ul><li>None</li>
</ul>
SCHEDULE &amp; TRAVEL:
<ul><li>Monday-Friday from approx. 8:00 am-5:00 pm</li>
<li>This position may require occasional long hours to meet business needs</li>
</ul>
The Management Trust is an Equal Opportunity employer. We celebrate and support diversity. 
 
TMT reserves the right to modify this job description at any time based on business need.
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

PAC Worldwide

<div>Description
Office Assistant 
Be the welcoming face of our plant while building valuable administrative and HR experience. 
We&rsquo;re seeking a polished, organized, and people‑focused Office Assistant to serve as the first point of contact for employees, applicants, customers, vendors, and visitors. This highly visible role supports both the Plant Manager and HR Manager and helps keep the front office running smoothly through reception, administrative support, purchasing coordination, and cross‑functional communication. 
As you grow in the role, you&rsquo;ll also have opportunities to take on additional responsibilities within Human Resources.
Key Responsibilities
Front Office &amp; Reception 
<ul><li>
Greet employees, applicants, customers, vendors, and visitors with professionalism and warmth</li></ul> 
<ul><li>
Answer and direct incoming calls promptly</li></ul> 
<ul><li>
Serve as a resource for employees and visitors needing information or assistance</li></ul> 
<ul><li>
Obtain and scan required visitor documentation (including nondisclosure agreements)</li></ul> 
<ul><li>
Manage incoming and outgoing mail and correspondence</li></ul> 
<ul><li>
Maintain communication with shift supervisors, warehouse staff, and other plant departments</li></ul> 
<ul><li>
Support general office tasks such as filing, scanning, copying, and document organization</li></ul>
Administrative &amp; HR Support 
<ul><li>
Provide administrative support to the Plant Manager and HR Manager</li></ul> 
<ul><li>
Schedule meetings, manage calendars, and reserve conference rooms</li></ul> 
<ul><li>
Coordinate office events, employee lunches, meetings, and plant activities</li></ul> 
<ul><li>
Arrange travel for plant leaders and employees</li></ul> 
<ul><li>
Assist with special projects and take on additional HR responsibilities as experience grows</li></ul> 
<ul><li>
Handle confidential information with professionalism and discretion</li></ul>
Purchasing &amp; Accounts Payable 
<ul><li>
Create purchase orders and purchase requisitions</li></ul> 
<ul><li>
Verify receipt of goods and services and submit invoices for payment</li></ul> 
<ul><li>
Reconcile company credit card statements</li></ul> 
<ul><li>
Partner with Purchasing, Accounting, and other departments to resolve questions</li></ul>
Qualifications 
<ul><li>
High school diploma or equivalent</li></ul> 
<ul><li>
2&ndash;3 years of office, reception, or administrative experience</li></ul> 
<ul><li>
Professional presence and confidence interacting with employees, leaders, applicants, customers, and vendors</li></ul> 
<ul><li>
Strong organization, communication, and time‑management skills</li></ul> 
<ul><li>
Ability to prioritize multiple tasks and take initiative</li></ul> 
<ul><li>
Excellent written and verbal English communication skills</li></ul> 
<ul><li>
Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint</li></ul> 
<ul><li>
Comfort using online travel and scheduling systems</li></ul> 
<ul><li>
Ability to follow instructions, solve routine problems, and adapt to changing priorities</li></ul>
What Helps You Succeed 
<ul><li>
Friendly, approachable, and service‑oriented</li></ul> 
<ul><li>
Dependable and detail‑focused</li></ul> 
<ul><li>
Comfortable working independently while supporting multiple leaders</li></ul> 
<ul><li>
Able to maintain confidentiality and use sound judgment</li></ul> 
<ul><li>
Interested in learning more about Human Resources and plant operations</li></ul> 
<ul><li>
Comfortable working in an office located near an active manufacturing environment</li></ul>
Work Environment 
This role is primarily based in an office near the manufacturing floor. You may experience occasional machinery noise and regular interaction with employees throughout the plant. 
The position requires the ability to sit, stand, walk, and occasionally lift or move items up to 25 pounds. Reasonable accommodations may be provided to enable qualified individuals to perform essential job functions.
Grow With Us 
This is an excellent opportunity for an experienced administrative professional who enjoys helping people, creating positive first impressions, and keeping an office organized. It&rsquo;s also a strong pathway for someone interested in expanding their HR knowledge while supporting plant leadership and employees.</div>

HoneySalt Premium Craft Bakery

Position Summary HoneySalt Bakery is looking for a reliable and detail-oriented Office Assistant to support daily operations. This role is ideal for someone who enjoys organization and accuracy. You will play a key role in ensuring orders and inventory are managed efficiently each day.Schedule: Monday through Friday, 6:30 AM to 11:00 AM Additional Hours: Optional extra hours available in productionCore Responsibilities<ul><li>Take and print daily customer orders</li><li>Organize and prepare order paperwork for production</li><li>Track and maintain inventory levels</li><li>Print daily inventory labels</li><li>Ensure all order and inventory information is accurate and up to date</li><li>Communicate with production team as needed</li></ul>Additional Responsibilities<ul><li>Assist with general office tasks</li><li>Support production team with additional hours if desired</li></ul>Requirements<ul><li>Strong attention to detail and organization</li><li>Basic computer and printing skills</li><li>Ability to work independently and stay on task</li><li>Reliable and punctual</li><li>Must be 18 years or older</li><li>Must be able to remove jewelry and have no nail polish or acrylic nails while working in production.</li></ul>Preferred (Not Required)<ul><li>Previous office or administrative experience</li><li>Experience with inventory tracking</li><li>Quickbooks</li></ul>Why Work With Us<ul><li>Consistent weekday schedule</li><li>Opportunity for additional hours</li><li>Team-oriented environment</li><li>Growth opportunities within the bakery</li></ul>Apply today to join the HoneySalt Bakery team and help keep our daily operations running smoothly.Pay: From $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

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