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office assistant/receptionist

operations assistant

office assistant receptionist

A-1 Lawn & Landscaping

<p><i>Office Assistant / Receptionist </i></p><p><i>- </i><i><b>FULL TIME POSITIONS AVAILABLE IMMEDIATELY</b></i></p><p><b>Front Office Assistant Position - On The Job Training Offered - Many Growth Opportunities!</b></p><p><b>Are you tired of the mundane office job? Do you like fast-paced work?</b></p><p><b>Do you love working in an office and want to expand your experience?</b></p><p><i><b>COME JOIN OUR TEAM @ A-1 Lawn &amp; Landscaping.</b></i></p><p><b>Responsibilities include:</b></p><ul><li>Answering multi-line phones</li><li>Entering Data into a CRM system</li><li>Scheduling appointments &amp; maintaining calendars.</li><li>Processing daily time sheets.</li><li>Providing support for management team</li><li>Monitor e-mail accounts providing information, following-up on emails and phone calls.</li></ul><p><b>Skills/ Experience:</b></p><ul><li>Working knowledge of Microsoft Office Suite to include Excel, Word, &amp; Outlook.</li><li>One to three years of customer service experience preferred</li><li>People orientated with good communication skills</li><li>Comfortable speaking with customers</li><li>Dependable: show up on time and ready to work</li><li>Able to multi-task and work in a fast-paced environment.</li></ul><p><b>Hours: Full time positions available immediately; overtime available during summer months with rotating Saturday schedule.</b></p><p><b>Office hours</b> <b>are 8am to 5pm: Monday through Friday with rotating Saturdays during summer season 9am to 4pm.</b></p><p>Please submit resume to apply.</p><p>Pay: $18.00 - $24.00 per hour</p><p>Pay: $18.00 - $24.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Experience:</p><ul><li>Multi-line phone systems: 1 year (Preferred)</li><li>Payroll: 1 year (Preferred)</li><li>Bookkeeping: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Office Assistant/Receptionist

Denali Healthcare Specialists

<p>2 Full-Time positions available | Monday&ndash;Thursday | 8:00 AM &ndash; 6:00 PM</p><p>Enjoy a 3-Day Weekend Every Week <i>(Friday&ndash;Sunday Off)</i></p><p>Our growing specialty medical practice is currently seeking <i><b>two motivated professionals</b></i> to join our team: a <b>Medical Receptionist / Administrative Assistant</b> <i>and</i> a <b>Medical Assistant</b> <i>(MA, CMA, or NCMA)</i>.</p><p>We are looking for individuals who are professional, dependable, detail-oriented, and passionate about providing excellent patient care. If you thrive in a fast-paced medical environment and enjoy working as part of a collaborative team, we would love to hear from you.</p><p><b>Starting Pay:</b><br/>$17+ per hour depending on experience and qualifications</p><p><b>Some Benefits &amp; Perks:</b></p><ul><li><i>Consistent 4-day workweek with Fridays, Saturdays, and Sundays off</i></li></ul><p><i>&bull; Paid Time Off (PTO)</i><br/><i>&bull; Optional healthcare coverage</i><br/><i>&bull; Professional courtesy care available at all our facilities</i><br/><i>&bull; Supportive team environment and opportunity for growth</i></p><p><b>Medical Receptionist / Administrative Assistant Responsibilities:</b><br/>- <i>Welcome and check in patients while maintaining a professional and friendly front office environment</i><br/><i>- Answer incoming calls and assist patients with scheduling, questions, and general inquiries</i><br/><i>- Schedule, confirm, and manage patient appointments</i><br/><i>- Verify insurance information and update patient demographics</i><br/><i>- Process referrals, medical records, and required documentation</i><br/><i>- Collect copays and assist patients with payment processes</i><br/><i>- Maintain accurate records within the electronic medical record system</i><br/><i>- Communicate effectively with providers, staff, and patients to ensure efficient office flow</i></p><p><b>Medical Assistant (MA) Responsibilities:</b><br/><i>- Room patients and obtain vital signs</i><br/><i>- Prepare patients for provider visits and procedures</i><br/><i>- Assist providers with examinations and patient care as needed</i><br/><i>- Accurately document patient information in the electronic medical record system</i><br/><i>- Maintain stocked, clean, and organized exam rooms</i><br/><i>- Support clinical staff to ensure efficient patient flow throughout the day</i><br/><i>- Provide compassionate and professional patient interactions</i></p><p><b>Preferred Qualifications:</b><br/><i>&bull; Prior medical office or healthcare experience preferred but not required. We are willing to train the right motivated person.</i><br/><i>&bull; Medical Assistant certification or training is a plus for MA applicants</i><br/><i>&bull; Strong communication and organizational skills</i><br/><i>&bull; Ability to multitask and work efficiently in a busy clinical environment</i><br/><i>&bull; Dependable, professional, and team-oriented</i></p><p>Join a team that values professionalism, teamwork, and providing exceptional patient care while offering a work schedule that supports work-life balance.</p><p><b>To Apply:</b><br/>Please submit your resume and a brief introduction. We look forward to meeting you!</p><p>Job Type: Full-time</p><p>Pay: $17.00 - $23.00 per hour</p><p>Benefits:</p><ul><li>Bereavement leave</li><li>Continuing education credits</li><li>Free health screenings</li><li>Health insurance</li><li>On-the-job training</li><li>Opportunities for advancement</li><li>Paid jury duty</li><li>Paid sick time</li><li>Paid time off</li><li>Paid training</li></ul><p>Work Location: In person</p>

Medical Receptionist or Medical Assistant

Senter Dermatology

<p><b>Job Summary</b><br/>We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your positive attitude and organizational skills will help create a friendly, efficient environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette</li><li>Handle appointment scheduling, calendar management, and coordinate meetings using tools like Google Workspace and Microsoft Office</li><li>Perform data entry, filing, and maintain accurate records with attention to detail and proofreading skills</li><li>Assist with clerical duties including copying, scanning, and organizing documents for easy retrieval</li><li>Provide customer support by addressing inquiries professionally and ensuring excellent service at all times</li></ul><p><b>Requirements</b></p><ul><li>Proven office experience or clerical background with strong organizational skills</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Experience with multi-line phone systems and phone etiquette standards</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills with attention to accuracy; familiarity with data entry and proofreading processes</li><li>Knowledge of office management procedures such as filing systems, calendar management, and document handling</li><li>Customer service experience with a friendly demeanor and excellent communication skills</li><li>Personal assistant or medical/dental receptionist experience is a plus but not required</li><li>Ability to manage time effectively in a fast-paced environment; multitasking is essential</li></ul><p>Join us in delivering outstanding service while honing your administrative expertise! This role is perfect for motivated individuals eager to grow their career in office management or customer support within a vibrant organization.</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $22.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Paid sick time</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Front Desk Receptionist

CIRI

<div><p>Cook Inlet Region, Inc is seeking a talented Shareholder Relations Coordinator to join our Shareholder Relations team. This position is based in Anchorage, AK.</p><br>
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<p>
CIRI's offices are conveniently located in mid-town Anchorage at the Fireweed Business Center, a modern building that represents CIRI&rsquo;s cultural diversity, respect for the land, and sustainability. The Fireweed Business Center reflects our heritage in the displayed Alaska Native art and interior design.</p><p></p><p><br>
Cook Inlet Region, Inc., also known as CIRI, is one of 12 land-based Alaska Native regional corporations created pursuant to the Alaska Native Claims Settlement Act (ANCSA). CIRI&rsquo;s regional boundaries roughly follow the traditional Dena&rsquo;ina territory of Southcentral Alaska. CIRI was incorporated on June 8, 1972, and is owned today by a diverse group of more than 9,500 Shareholders who live in Alaska and throughout the world.</p><p></p><p><br>
CIRI offers excellent benefits for eligible employees. Benefits include paid holidays, paid time off, 401K with employer match, dental, vision, health insurance plans through the Federal Employee Health Benefits (FEHB) program, as well as life and disability benefits.<br>
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<p>CIRI only accepts applications through our online career page at https://www.ciri.com/careers/jobs/</p><p></p><p><b><br>
General Function</b></p>
<p>
In alignment with CIRI&rsquo;s mission and values, in conjunction with the Shareholder Specialist position, the Shareholder Relations Coordinator serves as the receptionist for the Shareholder Relations Department. This position 1) coordinates communication among Shareholders and Descendants, the Shareholder Relations Department, and various agencies, 2) provides assistance in person and by phone and 3) processes a high volume of Shareholder information changes in a computerized records database. This position requires the ability to handle confidential information appropriately.</p><p></p><p><b><br>
Major Activities (Typical Duties/Responsibilities)</b></p><br>
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<ul><li>In conjunction with the Shareholder Specialist position, responsible for performing front desk duties including, but not limited to:
<div><ul><li>Greet visitors, Shareholders, and business associates in a timely, friendly, and professional manner.</li></ul>
<ul><li>Answer the departments incoming calls.</li></ul>
<ul><li>Monitor department voice mail, emails, faxes, and RSVPs.</li></ul>
<ul><li>Assist Shareholders and Descendants regarding their records and other matters, such as enrollment, CDIBs, department procedures, concerns, non-profit services, and any other needs.</li></ul>
<ul><li>Sort and process incoming/outgoing departmental mail and distributing as appropriate.</li></ul>
<ul><li>Process returned mail, maintain associated files, and resend as appropriate. Periodically audit returned mail for accuracy in database.</li></ul>
<ul><li>Contact Shareholders and Descendants who have submitted forms that have missing information.</li></ul>
</div></li></ul><ul><li>Assist with locating Shareholders with bad addresses and updating contact information. Regularly prepare reports of missing Shareholders for external communication needs.</li></ul>
<ul><li>Assist with Shareholder payment confirmations and Descendant registration.</li></ul>
<ul><li>Update computerized Shareholder records and notifying appropriate staff of any changes that affect payments.</li></ul>
<ul><li>Maintain Shareholder Relations reception area, including nonprofit brochures and other literature.</li></ul>
<ul><li>Assist with preparations for CIRI Shareholder-related events, participating in and representing the department at such events, as appropriate.</li></ul>
<ul><li>Perform other duties as appropriate and as assigned.</li></ul></div><br>
<p></p>
<p><b>
Knowledge/Skills/Abilities</b></p><br>
<ul>
<li>Excellent organizational skills: ability to prioritize work and problem solve while exercising good judgment.</li>
<li>Intermediate administrative skills.</li>
<li>Excellent oral and written communication skills, including telephone etiquette, thorough knowledge of proper grammar, advanced vocabulary, spelling, editing, and proofreading skills.</li>
<li>Excellent interpersonal skills: ability to work effectively and cooperatively with all levels of management and staff, including the ability to be empathetic with respect to Shareholders&rsquo; needs.</li>
<li>Working knowledge of ANCSA and ANCSA Amendments as it relates to the subject areas typically raised by Shareholders (e.g., original ANCSA enrollment, Descendant enrollment, stock restrictions and protections and exemptions relative to eligibility determinations for federal or federally assisted programs).</li>
<li>Proficiency in computers including industry-standard computer software and Microsoft Office suites with accurate data entry skills.</li>
<li>Understand CIRI&rsquo;s mission, vision and strategic focus areas and incorporate knowledge into daily activities.</li>
<li>Work independently as well as on a team and with minimal supervision.</li>
<li>Familiarity with operation of standard office equipment.</li>
<li>High degree of sensitivity regarding confidential information.</li></ul><br>
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<p><b>
Physical Abilities</b></p><br>
<ul>
<li>Sufficient fine motor skills for use of computers, calculators with an ability to withstand repetitive keyboarding for extended periods of time</li>
<li>Visual and communication ability sufficient to perform the essential functions of the job</li>
<li>Ability to kneel, bend and twist at the waist on an occasional basis</li>
<li>Ability to reach below shoulder height with regular frequency (desk position) and at or above shoulder height on occasion</li>
<li>Ability to push, pull, carry, and lift objects weighing up to 20 pounds on a regular basis, and greater weights on an occasional basis</li></ul><br>
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<p><b>
Minimum Qualifications</b></p><br>
<ul>
<li>High School Diploma or equivalent GED</li>
<li>Two years of receptionist or general office administration experience</li>
<li>Customer service experience strongly preferred</li>
<li>Ability to obtain State of Alaska notary certification</li>
<li>Ability to pass a background check</li></ul><br>
<p></p>
<p>
CIRI does not discriminate, and the company provides equal employment opportunity for all employees and applicants without regard to race, religion, color, sex, gender, sexual orientation, national origin, citizenship status, age, marital status, pregnancy or parenthood, handicap or disability, genetics, veteran status or any other legally protected characteristic. CIRI adheres to all federal, state and local laws regarding equal employment opportunity and will not discriminate against you in violation of these laws. CIRI reserves the right to apply CIRI Shareholder preference to qualified Shareholders in employment and advancement opportunities.</p></div>

Shareholder Relations Coordinator

All Alaska Tours

<p><b>Alaska Private Touring </b><br/><b>Operations Assistant Role Definition </b></p><p><b>Primary Responsibilities: </b>The Operations Assistant has the principal responsibility of preparing and coordinating delivery of client travel documents while supporting the activities of the Travel Designers and the overall customer experience.</p><p><b>Position is:</b> Hourly, Non-Exempt, Full-Time, Temporary <b>Reports to: </b>Sales &amp; Operations Manager</p><p><b>Supervises: </b>N/A</p><p><b>Supports: </b>General Manager, Operations Manager, Travel Designer, Product Coordinator</p><p><b>Operations Assistant Accountability:</b></p><p>1. Serving as the company&rsquo;s first point of contact, answering phones and responding to preliminary inquiries as required.</p><p>2. Updating client travel documents in preparation for summer season</p><p>3. Preparing client travel documentation and delivering to transportation providers</p><p>4. Supporting the Travel Designers by verifying vendor service availability, reconfirming scheduled client itinerary services</p><p>5. Maintaining all vendor files including contracts and certificates of insurance</p><p>6. Assisting the Product Coordinator in requesting updated vendor contract details including current rates, services, products, and images and communicating updates proactively to the team</p><p>7. Assisting with special projects as required</p><p>8. Ordering and maintaining all office supplies inventory, including visitor guides and vendor brochures</p><p><b>Operations Assistant Authority: </b></p><p>Within established budgets the Operations Assistant has the authority to:</p><p>1. Order office supplies and materials and request IT assistance as directed.</p><p>2. Maintain vendor and product information in company databases and website.</p><p>Page 1 of 1</p><p>Pay: From $21.00 per hour</p><p>Experience:</p><ul><li>Microsoft Excel: 1 year (Preferred)</li><li>Administrative: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Operations Assistant

Stoel Rives LLP

<div><div>Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in our Anchorage office. This position provides legal and administrative support to attorneys in the Litigation practice group. This position reports to the Anchorage Office Coordinator.<br>
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ESSENTIAL FUNCTIONS/RESPONSIBILITIES</div><div>
Legal Document Preparation and Filing</div><div>
Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks.</div><div>
Word Processing</div><div>
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.</div><div>
Timekeeping and Billing</div><div>
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.</div><div>
Client Service</div><div>
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.</div><div>
Teamwork</div><div>
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.</div><div>
File and Document Management</div><div>
Scan, copy, fax, print, and organize documents; request and review conflict reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.</div><div>
Other Administrative Support</div><div>
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.</div><div>
Other duties as assigned.<br>
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ESSENTIAL CAPABILITIES</div><div>
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.</div><div></div><div>
Technical Knowledge</div><ul><li><div>
Accurately type 50+ wpm</div></li><li><div>
Proficiency in Microsoft Office suite</div></li><li><div>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Aderant, Intapp, Rendezvous, Box, Litera Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus</div></li></ul><div></div><div>
Physical/Mental Capabilities</div><div>
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.<br>
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EDUCATION &amp; EXPERIENCE</div><div>
High school diploma or GED equivalent required. At least three years of experience providing legal administrative support, preferably in the area of litigation law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred.<br>
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NORMAL WORK HOURS</div><div>
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.</div><div></div><div>
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!</div><div>
The pay range for this position is $59,000 - $98,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.</div><div></div><div>
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.</div><div></div><div>
No recruiters please.</div></div><div></div>

Litigation Practice Assistant (Legal Assistant/Secretary)

ACE Worldwide Logistics Inc.

<p><b>Overview</b><br/>We are seeking a motivated and detail-oriented Operations Assistant to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our internal production client. This position requires organizational skills, and communication abilities both domestic and foreign. On the job training is provided.</p><p><b>Responsibilities</b></p><ul><li>Operate and maintain specialized office equipment (training provided).</li><li>Provide customer support by addressing inquiries and resolving issues promptly.</li><li>Assist with daily office tasks including production, data entry, and maintaining accurate records.</li><li>Maintain a clean and organized workspace.</li></ul><p><b>Qualifications</b></p><ul><li>Strong attention to detail and willingness to learn.</li><li>Basic computer skills and ability to follow instructions.</li><li>Dependable, team-oriented, and proactive.</li><li>Ability to work independently and efficiently as well as part of a team in a fast-paced environment.</li><li>Strong customer support skills with a friendly demeanor and excellent phone etiquette.</li><li>Excellent organizational skills with attention to detail to ensure accuracy in all tasks.</li></ul><p>Job Type: Full-time</p><p>Pay: $15.50 - $20.00 per hour</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Ability to Commute:</p><ul><li>Anchorage, AK 99518 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Anchorage, AK 99518: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Account Operations Assistant

Explore 60+ Office assistant receptionist in Anchorage this March. Find roles across top companies and apply now to boost your career.