office assistant receptionist

Candidzone

<div>Candidzone is a leading recruitment and HR solutions provider in Qatar, connecting top talent with reputable organizations across various industries. We are currently seeking a professional Receptionist (Swedish Speaker) for a reputed client in Qatar.
The ideal candidate will have excellent communication and customer service skills, with the ability to create a positive first impression while managing front desk operations in a professional and efficient manner.
Key Responsibilities:<ul><li>
Welcome and assist visitors, clients, and guests in a courteous and professional manner</li><li>
Answer, screen, and direct incoming phone calls and emails</li><li>
Manage front desk operations and maintain a clean, organized reception area</li><li>
Schedule appointments and coordinate meeting room bookings</li><li>
Handle incoming and outgoing correspondence, deliveries, and courier services</li><li>
Provide administrative support to various departments as required</li><li>
Maintain visitor records and ensure compliance with company procedures</li><li>
Deliver exceptional customer service while handling inquiries efficiently</li></ul>
Skills &amp; Qualifications:<ul><li>
Minimum 1+ year of experience in a receptionist or customer service role</li><li>
Bilingual in Swedish and English with excellent verbal and written communication skills</li><li>
Strong customer service and interpersonal skills</li><li>
Proficiency in Microsoft Office applications</li><li>
Well-groomed, organized, and professional in appearance</li><li>
Ability to multitask and work efficiently in a fast-paced environment</li></ul>
Requirements:<ul><li>
Must have a valid QID (Qatar ID)</li><li>
Immediate joiners preferred</li></ul></div>

Receptionist

Fino Services and Hospitality

Serves as the primary point of contact for guests, managing arrivals, departures, and daily inquiries. Key responsibilities include processing reservations, handling billing and payments, and coordinating with housekeeping and maintenance to ensure exceptional guest satisfaction.Pay: QAR2,000.00 - QAR2,500.00 per monthWork Location: In person

Front Office Receptionist/Front Office Agent

Diplomatic Club

<div><div><h4 class="jobSectionHeader">Section</h4>
Facility Management
<h4 class="jobSectionHeader">Department</h4>
Facility Management
<h4 class="jobSectionHeader">Qualification</h4>
Bachelor&rsquo;s degree in business administration/marketing
<h4 class="jobSectionHeader">Experience</h4>
Minimum 3 years of sales experience in facility management, manpower supply, cleaning services, hospitality services, landscaping, pest control, or related industries.
<h4 class="jobSectionHeader">Skills</h4>
<div><ul><li>Minimum 3 years of sales experience in facility management, manpower supply, cleaning services, hospitality services, landscaping, pest control, or related industries.</li>
<li>Proven track record in selling manpower outsourcing services and facility management solutions.</li>
<li>Presentation and proposal preparation skills</li>
<li>Bachelor&rsquo;s degree in business administration/marketing</li>
<li>Additional certifications in Sales, Business Development, or Facility Management will be an advantage.</li>
<li>Experience in the Qatar/GCC market is highly preferred.</li>
<li>Existing network of corporate and government clients will be an advantage.</li>
<li>Provide management with accurate market feedback and business insights.</li>
<li>Strong time management and organizational skills</li>
<li>Well-versed in MS Office Applications (Excel/Word, PowerPoint)</li>
<li>Excellent communication skills in both Arabic and English, with fluency in written and spoken communication</li>
<li>Understanding of market trends and competitor analysis.</li>
<li>Valid Qatar driver&rsquo;s license</li>
</ul></div><h4 class="jobSectionHeader">Job Description</h4>
<div><ul><li>Identify and develop new business opportunities within corporate, hospitality, healthcare, educational, commercial, industrial, and government sectors.</li>
<li>Promote facility management manpower outsourcing services for:</li>
<li><ul><li>Housekeeping staff</li>
<li>F&amp;B service personnel</li>
<li>Engineering &amp; maintenance technicians</li>
<li>Support services staff</li>
<li>Landscaping</li>
<li>Pest control</li>
<li>Front office receptionist services</li>
<li>Fa&ccedil;ade cleaning</li>
<li>Security</li>
</ul></li><li>Generate leads through networking, cold calling, referrals, and market research.</li>
<li>Conduct client meetings, presentations, and site visits to understand customer requirements.</li>
<li>Prepare and submit proposals, quotations, technical submissions, and tender documents.</li>
<li>Negotiate pricing, commercial terms, and service agreements to secure contracts.</li>
<li>Establish and maintain long-term relationships with existing and prospective clients.</li>
<li>Act as the primary point of contact for customer inquiries and sales-related matters.</li>
<li>Follow up on quotations and proposals to ensure timely closures.</li>
<li>Ensure high levels of client satisfaction and retention.</li></ul></div></div></div><div></div>

Sales Executive

DesignedByMBS

Administrative AssistantLocationDoha, Qatar (In-Person, Full-Time)About the CompaniesThis unique full-time position offers the opportunity to support the operations of two distinct and dynamic companies:We are a company specializing in sanitary pads and feminine products, focused on e-commerce and logistics.The Role: Administrative AssistantWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to manage the day-to-day administrative and operational needs. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and be adept at managing diverse responsibilities.This is a full-time, in-person position based in Doha, Qatar.Key ResponsibilitiesThe responsibilities are divided to clearly outline the support required for each company:The primary focus for Feora is on order fulfillment, logistics, and customer communication.Order Preparation &amp; Fulfillment: Accurately prepare, package, and coordinate the dispatch of customer orders.Logistics Coordination: Liaise with shipping providers and internal teams to ensure timely and cost-effective delivery of products.Client Communication: Handle customer inquiries, order tracking, and post-sale support via email, phone, and social media channels.Inventory Tracking: Assist with basic data entry for inventory levels and sales records.Communication Management: Serve as the primary point of contact, screening and directing phone calls and managing general email inboxes.General Administrative Support: Perform routine office tasks, including purchasing supplies, organizing the workspace, and running necessary errands.Qualifications and SkillsRequired SkillsExcellent Communication Skills: Fluent in English (written and spoken) with a professional and articulate demeanor. Arabic proficiency is a significant advantage.Organizational Prowess: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a dual-role capacity.Data Entry &amp; Accuracy: High level of accuracy and attention to detail for order processing, inventory tracking, and financial data entry.Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace equivalents.Preferred QualificationsPrevious experience in an administrative, executive assistant, or office management role.Experience in e-commerce logistics or a similar fast-paced operational environment.Job Type: Full-timePay: From QAR3,000.00 per monthWork Location: In person

Administrative Assistant

new state facility management 

We are currently looking for a Timekeeper / HR Assistant with excellent experience to join our team.Requirements:<ul><li>Minimum 3&ndash;5 years of experience as a Timekeeper and HR Assistant.</li><li>Strong knowledge of attendance management, timesheets, and payroll support.</li><li>Experience in HR administration, employee documentation, and record keeping.</li><li>Good knowledge of Qatar Labour Law and HR procedures.</li><li>Proficient in Microsoft Office (Excel, Word, Outlook).</li><li>Strong communication and organizational skills.</li><li>Ability to work independently and under pressure.</li><li>Valid Qatar Driving License is an advantage.</li></ul>Responsibilities:<ul><li>Maintain daily attendance and timesheets.</li><li>Coordinate with site supervisors regarding manpower records.</li><li>Assist in payroll preparation and leave management.</li><li>Maintain employee files and HR documentation.</li><li>Support recruitment, onboarding, and other HR administrative activities.</li><li>Prepare reports and ensure accurate employee records.</li></ul>Interested candidates are invited to send their updated CV to nssqafco@gmail.com with the subject line: Application &ndash; Timekeeper / HR Assistant.Pay: QAR10.00 - QAR100.00 per monthWork Location: In person

Timekeeper / HR Assistant

Hilton

<div>
 
 Job Description
 
 
 
 
 Exceptional Hospitality Starts with You
 
 
 
 Picture yourself brightening someone&rsquo;s day. When you join our Hotels team, that&rsquo;s exactly what you&rsquo;ll do every time you come to work! As a
 
 Spa Receptionist
 
 , you&rsquo;re not just providing administrative support to ensure seamless spa operations &ndash; you&rsquo;re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.
 
 
 
 Responsibilities
 
 
 
 Here's what you'll do during a typical day:
 
 
 <ul>
 <li>
 As Spa Receptionist, you will provide excellent administrative support to the Spa and Fitness department and other managers, as assigned. Specifically, a Wellness Coordinator will perform the following tasks to the highest standards:
 </li>
 <li>
 1. Maintain a professional presence on the Spa &amp; Fitness front desk &ndash; answering the phone and coordinating appointments for massage, treatments, classes, and personal training in a polite and helpful manner.
 </li>
 <li>
 2. Acts as the ambassador of the Spa &amp; Fitness greeting and welcoming all visitors. Ensure each visitor is acclimated to the standards of spa use and sign a liability waiver. Supervise/assist Staff with morning setup and closing duties.
 </li>
 <li>
 3. Responsible for maintaining all stations, rooms, Spa &amp; Fitness; ensuring cleanliness/sanitation, stations organized and well stocked, all items put away at the end of the day. Responsible for meeting all MOPH requirements.
 </li>
 <li>
 4. Monitors the entire facility with thorough walkthroughs at opening and every two hours until the end of day. This must include all Fitness Center, Pool, and Spa facilities.
 </li>
 <li>
 5. Organize/plan daily setup and close
 </li>
 <li>
 6. Daily management of the Retail Outlet to present an inviting area for members and guests to shop. Discuss items of interest with members and guests encouraging them to browse and purchase. Process all sales in POS accurately and timely.
 </li>
 <li>
 7. Completes monthly inventories.
 </li>
 <li>
 8. Monitor and execute proper POS setup and training; ensuring the system is properly closed and paperwork submitted to accounting at the end of each shift.
 </li>
 <li>
 9. Maintains and stocks as needed to ensure member satisfaction. Assists Manager with ordering supplies as needed.
 </li>
 <li>
 10. Financial - Control ongoing service and product management to ensure profitability, implement full Spa product and service purchasing standards and ensure compliance, administer staff and member scheduling for maximum revenue generation and profitability.
 </li>
 <li>
 12. Customer Service - Anticipate, identify, and ensure member/guest needs are being met in the very best possible way. Develop and deliver credible, competitive, value-plus services to our members/guests.
 </li>
 <li>
 16.Ensure stock and cash items are kept secured to minimize/eliminate losses. Implement a clearly established opening and closing procedure.
 </li>
 <li>
 17.Manage Spa inventories effectively, follow purchasing standards; ensure compliance.
 </li>
 <li>
 18.. Effectively and efficiently communicate all member/guest questions and/or complaints to Manager.
 </li>
 <li>
 19. Assist in any other areas as directed by the Manager.
 </li>
 <li>
 20. Assist guests and clients in an appropriate and timely manner
 </li>
 <li>
 21. Manage customer feedback effectively to ensure issues or compliments are escalated to enable long-term improvements in products and services
 </li>
 <li>
 22. Ensure client experience is proficient including bookings, payments, and consultation cards
 </li>
 <li>
 23. Adhere to cash handling procedures
 </li>
 <li>
 24. Interact and communicate effectively with clients, members, team members, guests, and management team Up-sell with latest departmental incentives
 </li>
 <li>
 25. Report accidents, maintenance issues, or other incidents
 </li>
 <li>
 Ensure compliance with all health and safety regulations
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 What It Takes to Make the Stay
 
 
 
 At Hilton, Our Core Values Define What It Takes To Succeed Here And Guide The Qualities We Look For In Every Team Member
 
 
 A passion for spreading the light and warmth of
 
 Hospitality
 
 . Acting with
 
 Integrity
 
 and always doing the right thing. Inspiring others through
 
 Leadership
 
 . A belief that
 
 Teamwork
 
 drives the best outcomes. A sense of
 
 Ownership
 
 and accountability. And a focus on the
 
 Now
 
 , bringing urgency and discipline to every moment, knowing it can make a lasting impact.
 
 
 
 About Us
 
 
 
 
 Join an Award-Winning Workplace Culture
 
 
 
 At Hilton, we don&rsquo;t just deliver exceptional experiences for our guests&mdash;we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we&rsquo;ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
 
 
 Our award-winning culture has earned us repeated recognition on the World&rsquo;s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we&rsquo;re setting new standards for the future of travel.
 
 
 Whether you&rsquo;re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career&mdash;and help us make every stay a little more magical.
 
 
 Curious about life at Hilton? Explore our Careers Blog to see why we&rsquo;re more than a great place to stay&mdash;we&rsquo;re a great place to work.
</div>

Spa Receptionist (Arabic Speaker)

HOPE Qatar Centre for Persons with Disabilities

Company DescriptionEstablished in 2005, HOPE Qatar is a leading provider of meaningful and affordable educational and therapeutic services to persons with disabilities in Qatar. HOPE Qatar is dedicated to offering the highest quality of services to its clients, ensuring impactful results in the lives of the children and youth under its care.Role DescriptionThis is a full-time, on-site role for a Male/Female Admin Assistant, located in Doha, Qatar.The Admin Assistant is responsible for supporting the efficient day-to-day operations of the Centre by managing administrative processes, preparing official correspondence, maintaining records, coordinating with internal departments and external stakeholders, and ensuring smooth office operations. The ideal candidate is a bilingual professional with strong organizational and communication skills, preferably with experience in an educational or rehabilitation setting for special needs, who can contribute to maintaining a professional and well-organized work environment while supporting the Centre's mission of providing quality services to persons with disabilities.Qualifications<ul><li>Bachelor's degree in Business Administration, Public Administration, Educational Administration, or a related field.</li><li>A Master's degree in Administration or a related discipline is preferred.</li><li>Minimum 3 years of administrative experience, preferably in an educational institution, school, or training centre.</li><li>Fluent in Arabic and English (spoken and written).</li><li>Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, organizational, and interpersonal skills.</li><li>Ability to multitask and work independently.</li></ul>Job Types: Full-time, ContractApplication Question(s):<ul><li>Have you handled a special education Centre before?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>special education: 3 years (Required)</li></ul>Language:<ul><li>English and Arabic (Required)</li></ul>Work Location: In person

Male/Female Admin Assistant – Bilingual (Arabic & English)

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