office assistant receptionist

NEXS Medical

Job Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your energy and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers a fantastic opportunity to develop your administrative skills while contributing to a vibrant workplace culture.Responsibilities<ul><li>invoice, calling insurance . paper work.</li><li>Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Handle data entry, filing, and document proofreading to maintain accurate records</li><li>Assist with calendar management and scheduling appointments for team members or executives</li><li>Support office management tasks such as supply ordering, inventory tracking, and organization of office spaces</li><li>Utilize Microsoft Office, Google Workspace, and other computer skills to prepare reports, correspondence, and presentations</li></ul>Requirements<ul><li>Proven office experience with strong clerical skills and organizational abilities</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent typing speed and data entry skills for efficient record keeping</li><li>Knowledge of QuickBooks or bookkeeping experience is a plus</li><li>Strong communication skills with professional phone etiquette and customer service orientation</li><li>Ability to multitask efficiently while managing time effectively in a fast-paced environment</li><li>Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required</li></ul>Join us as an Office Assistant where your enthusiasm for organization and service will make a meaningful impact! We value energetic individuals eager to grow their administrative expertise in a supportive setting. This paid role is perfect for those looking to build a versatile skill set while contributing to an engaging team environment.Pay: $15.00 - $16.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant

Kingfisher Senior Living.

Company Overview Ella Springs Senior Living Community is a dedicated senior living company committed to creating vibrant and welcoming communities. We prioritize quality service and compassionate care, fostering an environment where residents feel valued and supported.** this position is for Tuesday - Saturday.Job Overview We are seeking an energetic and detail-oriented Office Assistant / Inside Sales Assistant to join our team. This paid position offers an exciting opportunity to support daily office operations, manage administrative tasks, and assist with inside sales efforts. The ideal candidate will be proactive, organized, and possess excellent communication skills to ensure smooth office functions and exceptional customer support.Duties<ul><li>Handle incoming calls, direct inquiries, and provide accurate information using phone etiquette.</li><li>Manage office management tasks including filing, data entry, proofreading, and maintaining organized records.</li><li>Support inside sales activities by assisting with customer inquiries, follow-ups, and lead tracking.</li><li>Utilize computer skills in Microsoft Office, QuickBooks, Paychex, and other software to prepare documents, reports, and correspondence.</li><li>Assist with calendar management and scheduling appointments or meetings for team members.</li><li>Provide clerical support such as copying, scanning, filing documents, and supporting administrative projects as needed.</li><li>Assist with scheduling of staff and onboarding new staff.</li></ul>Qualifications<ul><li>Proven office experience with strong organizational skills and attention to detail.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and basic data entry skills.</li><li>Experience with QuickBooks or bookkeeping is a plus.</li><li>Excellent phone etiquette and customer service skills; bilingual ability is highly desirable.</li><li>Previous experience in reception roles such as dental or medical receptionist is advantageous.</li><li>Strong typing skills with high accuracy; ability to multitask efficiently in a fast-paced environment.</li><li>Knowledge of office management procedures including filing systems, calendar management, and clerical support.</li><li>Personal assistant or administrative experience that demonstrates reliability and proactive problem-solving. Join us to be part of a dynamic team dedicated to excellence in senior living services! We value motivated individuals who thrive on organization, communication, and delivering outstanding support every day.</li></ul>Pay: $16.00 - $20.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant / Inside Sales Assistant

Codispoti Law PC

Responsibilities:- Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls to the appropriate person or department - Receive, process and distribute incoming and outgoing mail/packages- Prepare and set up conference room for visitors- Open and close office-Prepare refreshments for visitors - Maintain a clean and organized reception, conference room and kitchen areas - Manage incoming and outgoing mail, packages, and deliveries - Schedule appointments and maintain calendars - Assist with office management tasks such as ordering supplies and coordinating maintenance requests - Perform basic administrative duties, including filing, photocopying, and data entry- Assists Marketing and Sales Team prepare event materials and follow up client calls - Provide support to other departments as neededSkills: - Proficiency in using office software such as Microsoft Office Suite (Word, Excel, Outlook) - High School Diploma, or equivalent - Experience with file management and organization - Strong organizational and time management skills - Excellent communication skills and phone etiquette - Ability to multitask and prioritize tasks effectively - Previous experience as a receptionist or personal assistant is preferred - Experience in event planning is a plus-Bilingual - Spanish/English (preferably)Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the role.Job Type: Full-timePay: $16.00 - $17.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Parental leave</li><li>Professional development assistance</li></ul>Work Location: In person

Administrative Assistant/Receptionist

Smith

<div>
 
 Job Purpose
 
 
 
 The receptionist serves as the first point of contact for all Smith customers, vendors, and visitors, and plays a key role in maintaining a positive image of the company. This role is responsible for greeting guests, front desk administration, and entry level support for the Accounting and Operations Departments.
 
 
 
 Essential Job Duties
 
 
 
 <ul>
 <li>
 Greet visitors upon arrival, offer refreshments, and escort to meetings as needed
 </li>
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 When necessary, assist visitors with the Smith Visitor Sign In process, including but not limited to: visitor ID verification, issuing temporary visitor badge, notifying appropriate personnel and ensuring the visitor is escorted at all times on Smith premises
 </li>
 <li>
 Answer incoming telephone calls in a professional and courteous manner and connect callers to appropriate extensions
 </li>
 <li>
 Prepare and complete Accounts Receivable mail outs as applicable
 </li>
 <li>
 Sort and deliver incoming mail to appropriate departments
 </li>
 <li>
 Assist the Accounting and Operations departments with data entry as needed
 </li>
 <li>
 Itemize and submit invoices or credit card statements for payment
 </li>
 <li>
 Maintain POD &ndash; Post Worldwide Delivery &ndash; FedEx, UPS, DHL etc. accounts
 </li>
 <li>
 Track Worldwide Shipments - FedEx, UPS, DHL etc. and provide updates as necessary
 </li>
 <li>
 Order office supplies, drinks, and snacks for all departments and offices as applicable
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 
 Job Qualifications:
 
 
 
 <ul>
 <li>
 Experience in a fast-paced environment, with multi-line phone experience preferred
 </li>
 <li>
 Experience in data entry preferred
 
 
 </li>
 </ul>
 
 Education
 
 
 
 <ul>
 <li>
 High School Diploma or Equivalent
 
 
 </li>
 </ul>
 
 Certifications
 
 
 
 <ul>
 <li>
 N/A
 
 
 </li>
 </ul>
 
 Software Requirements
 
 
 
 <ul>
 <li>
 Microsoft Word, Excel
 
 
 </li>
 </ul>
 
 Other Requirements
 
 
 
 <ul>
 <li>
 Adherence to the following dress code:
 </li>
 <ul>
 <li>
 Acceptable attire includes neat slacks, blouses, sweaters, shirts with collars, skirts/dresses, jeans, and Smith polos. However, please refrain from wearing t-shirts, jeans with holes, shorts, or sweatshirts. Our receptionists are the first, most frequent representation of our company&rsquo;s values. To make a strong and positive impact on customers, vendors and visitors, we encourage maintaining a polished appearance while also allowing for individual style.
 
 </li>
 </ul>
 </ul>
 
 Physical Demands
 
 
 
 <ul>
 <li>
 Ability to lift up to 35lbs
 
 
 </li>
 </ul>
 
 Position Type
 
 
 
 <ul>
 <li>
 Part-Time/Regular
 
 
 </li>
 </ul>
 
 FSLA
 
 
 
 <ul>
 <li>
 Non-exempt
 
 
 </li>
 </ul>
 
 Equal Opportunity/Affirmative Action Employer
 
 
 
 
 We are an Equal Opportunity/Affirmative Action Employer.
 
 
 
</div>

Receptionist

Divin Electrical Services

Overview We are seeking a dedicated Office Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office environment.Duties - Perform general office tasks such as filing and organizing documents - Answer and direct phone calls in a professional manner - Assist with customer scheduling and inquiries and provide excellent customer service - Support administrative staff with various tasks as neededRequirements - Proficiency in Microsoft Office suite (Word, Excel) - Strong communication skills and phone etiquette - Ability to type accurately and efficiently - Prior experience in customer support or administrative roles is a plus - Prior experience in an office for a skilled trade is a plus - Excellent organizational skills with attention to detail, and ability to multitask - Basic proofreading skills for reviewing documentsJob Type: Full-timePay: $15.00 - $17.00 per hourExpected hours: 38 &ndash; 45 per weekExperience:<ul><li>Customer service: 3 years (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77080 (Required)</li></ul>Work Location: In person

Paneled Perfection Home & Decor

Job Summary We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management functions. Your positive attitude and organizational skills will ensure smooth daily operations, creating a professional and friendly environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.Duties<ul><li>Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly</li><li>Answer multi-line phone systems efficiently, directing calls to appropriate departments or personnel</li><li>Manage appointment scheduling and calendar coordination using tools like Google Workspace and Microsoft Office</li><li>Handle data entry, filing, and document proofreading with accuracy and attention to detail</li><li>Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software</li><li>Maintain organized records of visitor logs, correspondence, and administrative files</li><li>Provide excellent customer support through professional phone etiquette and personalized assistance</li></ul>Requirements<ul><li>Proven office management or clerical experience in a fast-paced environment</li><li>Strong computer literacy including proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills</li><li>Experience with multi-line phone systems and excellent phone etiquette</li><li>Bilingual abilities are highly preferred to serve diverse client needs effectively</li><li>Exceptional organizational skills with the ability to prioritize tasks efficiently</li><li>Previous experience in customer service or as a medical/dental receptionist is advantageous</li><li>Ability to type quickly with high accuracy; proofreading skills are a plus</li><li>Knowledge of office management software such as QuickBooks or bookkeeping tools is desirable</li><li>Strong time management skills with the ability to handle multiple responsibilities seamlessly</li><li>Personal assistant or calendar management experience is beneficial for supporting executives or teams</li></ul>Join us as a Front Desk Receptionist and be the friendly first point of contact that sets the tone for our organization! Your enthusiasm, professionalism, and organizational prowess will help create an inviting atmosphere while ensuring operational excellence. This role is paid &mdash; we value your contribution from day one!Job Type: Full-timePay: $15.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Employee discount</li></ul>Work Location: In person

Cashier/Sales Associate

Kellys

Kelly's A/C has established itself as a high quality,low cost contractor for air conditioning cooling and heating system. As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce.Responsibilities<ul><li>Answer phone calls and redirect them when necessary</li><li>Manage the daily/weekly/monthly agenda and arrange new meetings and appointments</li><li>Prepare and disseminate correspondence, memos and forms</li><li>File and update contact information of employees, customers, suppliers and external partners</li><li>Support and facilitate the completion of regular reports</li><li>Develop and maintain a filing system</li><li>Check frequently the levels of office supplies and place appropriate orders</li><li>Make travel arrangements</li><li>Document expenses and hand in reports</li><li>Undertake occasional receptionist duties</li></ul>Skills<ul><li>Proven work experience as a secretary or administrative assistant</li><li>Familiarity with office organization and optimization techniques</li><li>High degree of multi-tasking and time management capability</li><li>Excellent written and verbal communication skills</li><li>Integrity and professionalism</li><li>Proficiency in MS Office</li><li>High school diploma</li></ul>Additional Compensation:<ul><li>Bonuses</li></ul>Administrative Duties:<ul><li>Scheduling</li><li>Answering and routing phone calls</li><li>Greeting visitors</li></ul>Financial Duties:<ul><li>Expense reports</li><li>Processing payments</li><li>Billing</li><li>Payroll</li></ul>Setting:<ul><li>Other</li></ul>Benefit Conditions:<ul><li>Waiting period may apply</li></ul>This Company Describes Its Culture as:<ul><li>Detail-oriented -- quality and precision-focused</li><li>Outcome-oriented -- results-focused with strong performance culture</li><li>People-oriented -- supportive and fairness-focused</li></ul>Ergonomic Workspace:<ul><li>Yes</li></ul>This Job Is:<ul><li>A job for which military experienced candidates are encouraged to apply</li><li>A &ldquo;Fair Chance&rdquo; job (you or the employer follow Fair Chance hiring practices when performing background checks)</li><li>Open to applicants who do not have a college diploma</li></ul>Work Remotely<ul><li>No</li></ul>Job Type: Full-timePay: From $17.00 per hourWork Location: In person

Secretary/Dispatcher

Explore 237+ Office assistant receptionist in Houston this May. Find roles across top companies and apply now to boost your career.

237 office assistant receptionist jobs In Houston

Office Assistant

Office Assistant / Inside Sales Assistant

Administrative Assistant/Receptionist

Receptionist

Office Assistant

Cashier/Sales Associate

Secretary/Dispatcher