administrative assistant

office assistant

receptionist

office manager

hr assistant

office assistant receptionist

Houston Drapery Center

Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this role, you will be the backbone of our daily operations, ensuring the smooth flow of administrative tasks and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, welcoming, and professional office environment. This paid position offers an exciting opportunity for someone eager to develop their office management skills while contributing to a vibrant team.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism</li><li>Operate multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette</li><li>Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks accounting software</li><li>Handle clerical tasks such as filing, proofreading documents, and organizing office supplies to ensure a tidy workspace</li><li>Support calendar management and appointment scheduling for staff members and executives</li><li>Assist with bookkeeping duties including invoice processing and basic financial record keeping</li><li>Provide excellent customer service by supporting clients, vendors, and internal teams with timely responses and support</li><li>Maintain office organization through filing systems, inventory management, and document management procedures</li><li>Support office management activities to improve workflow efficiency and overall office operations</li></ul>Experience<ul><li>Prior office experience or administrative support experience is required; familiarity with office procedures is highly preferred</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar, Drive) is essential</li><li>Experience with QuickBooks or other bookkeeping software is a plus</li><li>Bilingual skills are highly desirable to assist diverse client needs effectively</li><li>Strong organizational skills with the ability to prioritize tasks and manage time efficiently in a fast-paced environment</li><li>Excellent communication skills with professional phone etiquette and customer service orientation</li><li>Clerical skills such as typing quickly and accurately, proofreading documents, and data entry are necessary</li><li>Knowledge of front desk operations, multi-line phone systems, medical or dental receptionist duties, or personal assistant experience will be advantageous</li></ul>Join us as an Office Assistant where your enthusiasm meets your organizational talents! Be part of a team that values proactive support, clear communication, and a positive work environment. This role offers the chance to grow your administrative expertise while making a meaningful impact every day.Pay: $18.00 - $22.00 per hourWork Location: In person

Office Assistant

Texas Pipe & Supply

<div>
 
 
 Position Summary
 
 
 
 
 
 
 The Receptionist will provide general front office support with a variety of clerical activities and related tasks.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Answers telephones and provides general information to callers, and/or directs calls to appropriate individuals
 </li>
 <li>
 Assist with office supply orders when necessary
 </li>
 <li>
 Greets visitors
 </li>
 <li>
 Distributes incoming mail
 </li>
 <li>
 General office duties
 </li>
 <li>
 Provides clerical support to the staff
 </li>
 <li>
 Other tasks and projects as assigned by management
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 2 - 5 years&rsquo; experience in office administration
 </li>
 <li>
 Bilingual
 </li>
 <li>
 Outstanding communication and interpersonal abilities
 </li>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Accelerated computer skills; ability to adapt quickly to computer software programs
 </li>
 <li>
 Professional appearance and demeanor
 </li>
 <li>
 Self-motivated and trustworthy
 </li>
 <li>
 Ability to pass a background check and drug screen
 </li>
 </ul>
 
 
 
 
 
 Physical Requirements:
 
 
 <ul>
 <li>
 Position works primarily in an office environment
 </li>
 <li>
 Constant telephone activity; must have a high comfort level of initiating conversation
 </li>
 <li>
 Moderate noise levels
 </li>
 <li>
 Occupation requires being sedentary greater than or equal to 80% of the time
 </li>
 <li>
 Work involves sitting, standing, hearing, talking, handling/fingering, reach outward, reach above shoulder, walk, climb, squat or kneel, bend
 </li>
 <li>
 Regularly required to work on multiple concurrent tasks with constant interruptions
 </li>
 </ul>
 
 
 
 
 
 Expected Hours of Work:
 
 
 
 This position will work Monday through Friday, 8:00 a.m. to 5:00 p.m.
 
 
 
 
 
 
 Education and Experience:
 
 
 <ul>
 <li>
 High school diploma
 </li>
 <li>
 2-4 years of Receptionist / Front Desk experience preferred
 </li>
 </ul>
</div>

Receptionist

Webtrends

<div>
 
 Description
 
 
 
 We are looking for a bilingual (English and Spanish) friendly and welcoming Receptionist to join our growing company. You will greet clients and visitors when they arrive at the office and determine their reason for their visit. Job duties include:
 
 
 <ul>
 <li>
 Answer phone inquiries and provide basic company information;
 </li>
 <li>
 Perform clerical duties, take memos, maintain files, and organize documents;
 </li>
 <li>
 Monitor front desk and comply with all security procedures for visitors;
 </li>
 <li>
 Assist in planning company events, meetings, luncheons, and employee team building activities;
 </li>
 <li>
 Restock and maintain vending machines throughout facility;
 </li>
 <li>
 Oversee mail deliveries, packages, and couriers;
 </li>
 <li>
 Purchase, track, and invoice office supplies for each department;
 </li>
 <li>
 Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma or equivalent
 </li>
 <li>
 Prior administrative or clerical experience preferred
 </li>
 <li>
 Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)
 </li>
 <li>
 Highly organized multitasker who works well in a fast-paced environment
 </li>
 <li>
 Excellent time management and communication skills
 </li>
 <li>
 Willingness to learn and to grow with the company
 </li>
 </ul>
</div>

Volta, LLC

<div>Description:

W-Industries is an energy service company that specializes in Automation Solutions, I&amp;E Construction Services, Power Generation and Packaged Equipment for the Energy and Industrial markets. Our expertise encompasses the full spectrum of system technologies from pneumatic - hydraulic control systems to state-of-the-art programmable solutions to chemical injection systems, and everything in-between.
W-Industries Receptionist/Admin Assistant role encompasses a broad variety of duties which include answering phones, greeting visitors, scheduling appointments, managing calendars, coordinating meetings, and performing other administrative functions in the office. This role helps to ensure that our customers, vendors, internal and external contacts receive timely support and positive experience about our organization.
Requirements:
<ul><li>Answering phone in a professional manner; screening and routing calls as necessary.</li><li>
Greeting customers and visitors with a positive, helpful attitude.</li><li>
Assisting guests with their scheduled appointments and helping them to navigate around the office, escorting vendors to the proper area in the office.</li><li>
Maintaining established workplace security processes by issuing, checking, and collecting temporary badges as necessary, and maintaining visitors&rsquo; log.</li><li>
Providing excellent customer service, including responding to requests for information about products or services offered by the company, directing inquiries to the proper person/department on location.</li><li>
Managing conference and training rooms activities: arranging daily conference room reservations and setup, distributing meeting materials, assisting room attendees with food and beverage orders, etc.</li><li>
Coordinating floating offices (hot desks) reservations for W employees and customers.</li><li>
Preparing and setting up offices and cubicles for new occupants.</li><li>
Maintaining and updating office phone list and office/cubicle assignments.</li><li>
Assisting Executive Projects manager with coordination of special projects, internal and external events, ELT &amp; BOD meetings, marketing requests and orders.</li><li>
Working alongside the Facilities &amp; HSE teams to help them manage their day-to-day operations on location.</li><li>
Assisting colleagues from other departments (HR, Sales &amp; Business Development, Engineering, Document Control, Estimation) with a variety of administrative tasks; performing ad-hoc administrative duties as needed.</li><li>
Managing relationships with administrative vendors such as office equipment &amp; supplies, shredder service, etc.</li><li>
Monitoring and restocking office supplies, breakroom and bathroom supplies for the Main Administrative &amp; Engineering buildings, Manufacturing office and Main shop.</li><li>
Sorting and distributing incoming mail. Preparing, shipping, and tracking outgoing mail and parcels.</li><li>
Performing other clerical duties, such as: data entry, printing, photocopying, scanning, laminating, faxing, filing, binding, and collating.</li></ul>
Required Skills &amp; Competencies<ul><li>
Interpersonal skills: Ability to deal with different people and situations in a professional manner. Dependable, consistent, and trustworthy; Assertive and resourceful; Self-motivated, willing to ask questions and take initiative.</li><li>
Communication skills: Ability to communicate with customers and colleagues in a variety of ways including in-person, over the phone and through email. Excellent verbal and written communication skills.</li><li>
Customer service skills: Ability to maintain professional, courteous, and welcoming attitude with a &ldquo;customer-first&rdquo; approach. Excellent problem-solving and conflict resolution skills.</li><li>
Multitasking skills: Multitasking expert with ability to maintain balance among multiple priorities. Work effectively under pressure and in a fast-pacing environment.</li><li>
Organizational skills: Exceptional time-management, administrative and planning skills with proven ability to meet deadlines. Attention to detail and a high level of accuracy is a must.</li><li>
Technical skills: Computer literacy, including Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint), web-based and social media platforms, SharePoint and drive storage, messaging tools/applications. Additional technical knowledge of graphic programs (i.e., Photoshop, Adobe, etc.) is desired. General knowledge of office equipment such as multi-line phone systems, computers, printers, scanners.</li></ul>
Required Experience &amp; Education<ul><li>
Minimum of 3+ years of relevant working experience in a corporate setting.</li><li>
High school diploma or equivalent is required.</li><li>
Associate&rsquo;s degree or a certificate in business administration and/or business communications is preferred (but not required).</li></ul>
Physical Requirements<ul><li>
Prolonged periods of sitting or standing at a desk.</li><li>
Continuously requires vision, hearing, twisting, and talking.</li><li>
Some lifting (up to 30 lbs.). Long hours on computer keyboard.</li></ul>
Offered Benefits<ul><li>
401(k)</li><li>
Medical, dental, and vision insurance</li><li>
Basic Life, AD&amp;D, Short and Long term Disability insurance</li><li>
Voluntary benefits</li><li>
FSA and HSA</li><li>
PTO</li></ul>
W-Industries is an Equal Opportunity Employer. We ensure that no applicant for employment or employee is denied an equal opportunity based on race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors.
W-Industries is a participant of E-Verify. E-Verify is an Internet-based system that compares information entered by an employer from an employee&rsquo;s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.</div>

Receptionist / Admin Assistant

Robert Half

<div>
 
 We are looking for a detail-oriented and welcoming Receptionist to join our team on a contract basis in Houston, TX. This role is ideal for someone who is committed to delivering exceptional customer service while managing a variety of hospitality and administrative responsibilities. You will play a key role in ensuring smooth operations and creating a positive experience for guests and team members.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Greet and assist guests with a courteous and guest-focused demeanor, ensuring they feel welcomed.
 
 
 &bull; Provide high-quality customer service and guide visitors through the check-in process.
 
 
 &bull; Manage the badging process using related software and ensure accuracy.
 
 
 &bull; Escort guests through the building as needed and assist in setting up meeting spaces.
 
 
 &bull; Maintain and restock hospitality areas, including preparing coffee and ensuring cleanliness.
 
 
 &bull; Handle reprographics tasks such as creating books, pitch decks, and coil-bound materials.
 
 
 &bull; Perform printing, scanning, and copying tasks with attention to detail and quality control.
 
 
 &bull; Collaborate with clients to run proof samples and confirm approvals before final printing.
 
 
 &bull; Ask questions and work collaboratively to resolve uncertainties and improve processes.
 
 
 &bull; Stay proactive and organized, anticipating needs to ensure seamless operations.
 
 
 
 Reception &amp; Hospitality Expectations
 
 
 &bull; Welcoming, polished, guest focused demeanor
 
 
 &bull; White glove customer service
 
 
 &bull; Guiding and coaching guests through check in
 
 
 &bull; Understanding the badging process and associated software
 
 
 &bull; Walking guests through the building as needed
 
 
 &bull; Setting up meeting spaces, coffee, restocking, and maintaining hospitality areas
 
 
 &bull; Staying proactive, busy, and ahead of needs
 
 
 &bull; Previous experience as a receptionist or in a similar customer-facing role.
 
 
 &bull; Ability to manage multi-line phone systems and handle inbound calls efficiently.
 
 
 &bull; Familiarity with reprographics tasks, including printing, scanning, and formatting materials.
 
 
 &bull; Strong attention to detail and ability to maintain high-quality standards.
 
 
 &bull; Excellent communication skills and a collaborative mindset.
 
 
 &bull; Proficiency in using software for badging and other administrative functions.
 
 
 &bull; Ability to work proactively and stay ahead of operational needs.
 
 
 &bull; Part-time availability with flexibility to adapt to dynamic schedules.
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

San Jose Based Company

Job description:Overview We are seeking a detail-oriented and organized Office Assistant in our Mobile Home Community to join our dynamic team. This role is essential in maintaining smooth office operations, supporting administrative functions, and providing excellent customer service. The ideal candidate will possess strong computer literacy, excellent communication skills, and the ability to manage multiple tasks efficiently. Experience with office management software, clerical tasks, and a professional demeanor are highly valued. Bilingual abilities are a plus to assist diverse client needs.Duties<ul><li>Manage front desk responsibilities including greeting visitors and answering multi-line phone systems with professionalism and courtesy</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and correspondence</li><li>Schedule appointments, manage calendars, and coordinate meetings using calendar management tools</li><li>Assist with bookkeeping tasks using QuickBooks or similar software as needed</li><li>Provide customer support via phone, email, or in person while maintaining excellent phone etiquette</li><li>Support office management activities such as supply inventory, mail distribution, and general administrative support</li><li>Maintain a clean and organized work environment to promote efficiency and professionalism</li><li>Perform clerical duties including typing reports, managing files, and supporting other administrative functions as required</li></ul>Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Strong organizational skills with the ability to prioritize tasks effectively</li><li>Excellent written and verbal communication skills; bilingual abilities are preferred</li><li>Experience with front desk operations, multi-line phone systems, and customer service excellence</li><li>Familiarity with office management software such as QuickBooks or bookkeeping tools is a plus</li><li>Demonstrated clerical experience including data entry, filing, proofreading, and calendar management</li><li>Strong computer literacy with the ability to adapt to new software quickly</li><li>Time management skills to handle multiple responsibilities efficiently</li><li>Professional phone etiquette and customer support skills for positive client interactions</li><li>Previous experience as an office assistant or personal assistant is advantageous but not required</li></ul>Job Type: Full-timePay: From $18.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

JSL Multi Management Co

**MUST BE BI-LINGUAL IN SPANISH/ENGLISH**Job Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with efficiency, and support daily office operations. Your energetic approach and attention to detail will help create a welcoming environment while ensuring smooth workflow across departments. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced setting, contributing to the overall success of our organization.Duties<ul><li>Greet visitors and clients at the front desk with professionalism and warmth, providing excellent customer service and assistance.</li><li>Operate multi-line phone systems, answer inquiries, direct calls appropriately, and maintain phone etiquette at all times.</li><li>Manage calendar appointments, schedule meetings, and coordinate conference room bookings using Microsoft Office and Google Workspace tools.</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records.</li><li>Handle correspondence via email and phone, supporting internal communication needs efficiently.</li><li>Maintain office supplies inventory, place orders as needed, and ensure the office environment remains tidy and organized.</li><li>Support bookkeeping activities using QuickBooks or similar software for basic financial record-keeping.</li><li>Assist with clerical tasks such as photocopying, scanning documents, and preparing reports or presentations.</li><li>Provide administrative support to team members or executives as needed, including personal assistant duties like calendar management and travel arrangements.</li></ul>Qualifications<ul><li>Proven experience in an office environment with strong clerical or administrative skills.</li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools.</li><li>Familiarity with QuickBooks or bookkeeping software is a plus.</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced setting.</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Previous experience in customer service or front desk roles is preferred.</li><li>Attention to detail in proofreading documents and managing schedules accurately.</li><li>Ability to handle confidential information discreetly while demonstrating professionalism at all times. Join us as an Office Assistant if you&rsquo;re energetic, detail-oriented, and eager to support a vibrant team! Your dedication will help foster a welcoming environment while ensuring operational excellence every day!</li></ul>Pay: From $14.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Explore 424+ Office assistant receptionist in Houston this March. Find roles across top companies and apply now to boost your career.

424 office assistant receptionist jobs In Houston

Office Assistant

Receptionist

Receptionist

Receptionist / Admin Assistant

Receptionist

Office Assistant

Office Assistant