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office assistant receptionist

Centurion Managenet & Consulting Services

<p>We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist&rsquo;s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist&rsquo;s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.</p><p><b>Responsibilities</b></p><ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li></ul><p><b>Skills</b></p><ul><li>Proficiency in Microsoft Office Suite, Google Docs &amp; Mac</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks</li><li>Customer service attitude</li><li>High school degree, GED or Equivalent.</li><li>Bilingual (English &amp; Spanish)</li></ul><p>Pay: $14.00 - $16.00 per hour</p><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>People with a criminal record are encouraged to apply</p><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Spanish (Preferred)</li></ul><p>Work Location: In person</p>

Part time Receptionist/Office Assistant

Greenberg Traurig

<div><p>Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you.
</p><p></p><p><b>Join the Greenberg Traurig Team as a Temporary Receptionist located in our Miami office.
</b></p><p></p><p>We are seeking an energetic Receptionist to support The Real Estate team serving as the first point of contact for high-profile clients, partners, and visitors. This role requires exceptional professionalism, superior communication skills, and the ability to manage a high volume of incoming calls while maintaining a polished and client‑focused demeanor. The ideal candidate is organized, proactive, and able to uphold high service standards.
</p><p></p><p>This role will be based in-office basis Monday &ndash; Friday, 9:00 am &ndash; 6:00 pm. Regular in-office presence is required for day-to-day operations.
</p><p></p><p><b>Position Summary
</b></p><p></p><p>The ideal Real Estate Receptionist candidate is poised, highly organized, and exceptionally skilled in communication. You will serve as the first point of contact for high‑profile clients and guests, expertly manage a high volume of incoming calls, coordinate conference rooms, and support the Real Estate team with administrative tasks. Professionalism, discretion, and a service‑oriented mindset are essential to success in this role. If you excel in fast‑paced environments and enjoy delivering exceptional client experiences, we encourage you to apply and grow with our team.
</p><p></p><p><b>Key Responsibilities
</b></p><ul><li><p>Serves as the primary point of contact for clients, visitors, and business partners, ensuring a warm, polished, and professional welcome.
</p></li><li><p>Manages a high volume of inbound calls and route inquiries efficiently to the appropriate team members.
</p></li><li><p>Assists clients, using empathy, clear communication, and service recovery techniques to ease frustration and ensure a positive experience.
</p></li><li><p>Maintains a clean, organized, and client-ready reception area at all times.
</p></li><li><p>Oversees conference room scheduling, ensuring seamless coordination for internal meetings and client appointments.
</p></li><li><p>Supports internal events and on-site gatherings by coordinating space, supplies, and guest accommodations.
</p></li><li><p>Assists with general administrative tasks such as mail distribution, document handling, scanning, copying, and filing.
</p></li><li><p>Prepares basic correspondence, updates departmental logs, and supports communication flow between clients and the Real Estate team.
</p></li><li><p>Upholds strict confidentiality and manage sensitive information with discretion.
</p></li><li><p>Collaborates with facilities, IT, and security teams to resolve front-office support needs.
</p></li></ul><p></p><p><b>Qualifications
</b></p><p></p><p><i>Skills &amp; Competencies
</i></p><ul><li><p>1&ndash;3 years of receptionist or administrative experience, ideally in a real estate, corporate, legal, or client‑driven environment.
</p></li><li><p>Strong verbal and written communication skills with a professional demeanor.
</p></li><li><p>Proven ability to remain calm, empathetic, and solution‑driven when assisting clients.
</p></li><li><p>Ability to multitask effectively and remain composed while managing high call volume and competing priorities.
</p></li><li><p>Exceptional attention to detail and organizational skills.
</p></li><li><p>Customer service&ndash;oriented approach with the ability to work independently and anticipate needs.
</p></li></ul><p></p><p><i>Education &amp; Prior Experience
</i></p><ul><li><p>High school diploma or equivalent. Additional administrative training is a plus.
</p></li></ul><p></p><p><i>Technology
</i></p><ul><li><p>Proficient on MS Office (Word, Excel, Outlook, PowerPoint, Teams).
</p></li></ul><p></p><p>GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual&rsquo;s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.</p></div>

Temporary Receptionist

OHLA USA

<div>Overview:
<div>
Who is <b>OHLA USA</b>?</div><div></div><div><br>
We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, <b>our people!</b></div><div></div><div><br>
OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.</div><div></div><div><br>
OHLA USA is seeking a Front Desk Receptionist in our Miami, Florida, office. This is a full-time onsite position that requires an 8:00 am to 5:00 pm schedule.</div><div></div><div><br>
The Front Desk Receptionist serves as the front-line support for the organization, ensuring efficient operation of the office environment. This role encompasses a variety of duties, including administrative tasks, managing incoming communications, and maintaining office supplies and facilities. The Receptionist plays a pivotal role in providing a welcoming atmosphere for guests and supporting various departments through clerical assistance.</div>
Responsibilities:
<div>
Front Desk Coverage and Visitor Management</div><ul><li>Provide continuous front desk coverage during business hours (8:00 AM &ndash; 5:00 PM).</li><li>Greet and assist visitors, vendors, and employees.</li><li>Answer and route incoming phone calls in a professional and efficient manner.</li><li>Maintain office security by screening calls and visitors.</li></ul><div><br>
Office Maintenance and Preparation<br>
<ul><li>Conduct daily checks of kitchen and common areas.</li><li>Prepare coffee and arrange conference rooms for meetings.</li></ul></div><ul><li>Maintain cleanliness and organization of front desk area.</li><li>Ensure copier is stocked with paper and operational.</li></ul><div><br>
Mail and Correspondence Management<br>
<ul><li>Review, sort, and distribute incoming mail and packages.</li><li>Coordinate courier services and prepare outgoing shipments.</li><li>Scan and distribute correspondence to appropriate departments.</li></ul></div><div><br>
Office Supplies and Inventory<br>
<ul><li>Organize and maintain office supply storage.</li><li>Stock and replenish kitchen and office supplies.</li><li>Lift and transport supplies and packages as needed.</li></ul></div><div><br>
Administrative Support<br>
<ul><li>Assist Accounts Payable by reviewing, stamping, and scanning invoices.</li><li>Provide clerical support to various departments as needed.</li><li>Coordinate lunch and catering for meetings.</li></ul></div><div><br>
The above duties require consistent, in-person presence during standard business hours and cannot be permanently reassigned without fundamentally altering the structure of the position</div>
Qualifications:
<div>
POSITION REQUIREMENTS:<br>
<ul><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in office technology and software for email, scanning, and document management.</li><li>Ability to work independently and collaboratively.</li><li>High school diploma or equivalent.</li></ul></div><div><br>
PHYSICAL DEMANDS:<br>
<ul><li>Ability to sit for prolonged periods while performing desk-based tasks.</li><li>Ability to stand and move around the office as needed for tasks such as greeting guests, preparing meeting rooms, and managing mail and supplies.</li><li>Sufficient manual dexterity to operate office equipment and files.</li><li>Ability to lift and carry office supplies and packages weighing up to 15 pounds. This may include paper for the copier, coffee supplies, and occasionally heavier packages or items for events and meetings.</li><li>Adequate visual and hearing ability for communication.</li></ul></div><ul><li>Occasional reaching, bending, and twisting.</li></ul><div></div><div><br>
ESSENTIAL ATTENDANCE REQUIREMENT: Regular and reliable full-time attendance of 40 hours per week is an essential function of this role. Continuous in-person presence during standard business hours is required to maintain operational coverage and fulfill the responsibilities of the position.</div><div></div><div><b><i><br>
OHLA ADA Message</i></b><i>: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</i></div><div><i>
While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.</i></div><div></div><div><b><i><br>
OHLA EEO Message:</i></b><i> OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class.</i></div><div></div><div><i><br>
OHLA USA and its subsidiaries (&ldquo;OHLA&rdquo;) shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.&rsquo;s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.</i></div><div>
#LI-JH1</div></div>

Receptionist

Robert Half

<div>
 <p>
  We are looking for a detail-oriented Receptionist to join our team in Miami, Florida for a contract role lasting approximately a week and a half with a private equity investment firm. This role is essential in ensuring the office runs smoothly, maintaining organization, and providing exceptional administrative support. The ideal candidate will be proactive, possess strong communication skills, and excel at multitasking.
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  Responsibilities:
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  &bull; Oversee access to the office, ensuring security and proper protocols are followed.
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  &bull; Manage the stocking and organization of supplies in the kitchens to maintain efficiency.
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  &bull; Maintain the cleanliness and orderliness of the office environment to ensure a neat appearance.
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  &bull; Handle incoming phone calls using a multi-line phone system, providing courteous and efficient service.
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  &bull; Assist with scheduling appointments and coordinating meetings as needed.
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  &bull; Perform accurate data entry tasks to support administrative functions.
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  &bull; Organize and maintain files, ensuring easy accessibility and proper documentation.
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  &bull; Communicate effectively via email to address inquiries and provide information.
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  &bull; Execute various ad hoc projects and tasks as assigned to support office operations.
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 &bull; Proficiency in using a multi-line phone system for managing calls.
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 &bull; Strong customer service skills with the ability to handle inquiries professionally.
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 &bull; Experience in data entry with attention to detail and accuracy.
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 &bull; Ability to communicate effectively through email correspondence.
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 &bull; Excellent interpersonal skills to interact with staff and visitors.
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 &bull; Competence in Microsoft Excel, Outlook, and Word for administrative tasks.
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 &bull; Organizational skills to manage files and maintain office order.
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 &bull; Capability to schedule appointments and coordinate meetings efficiently.
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 TalentMatch
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 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
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 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


Ameristar Oil LLC

<p><b>RESPONSIBILITIES </b></p><p>Answering the phone.</p><p>Taking orders from clients.</p><p>Billing/emailing clients.</p><p>Invoices on Quick Books.</p><p><b>WORK EXPERIENCE </b></p><p>Secretary, receptionist, and or office assistant experience.</p><p><b>SKILLS </b></p><p>Bilingual(Spanish/English)</p><p>Some to little experience with Quick Books.</p><p><b>EDUCATION</b></p><p>High school diploma</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $17.50 per hour</p><p>Benefits:</p><ul><li>Employee discount</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Required)</li><li>Customer Service: 1 year (Required)</li></ul><p>Work Location: In person</p>

Office Secretary

Fargo Funding LLC

<p>MUST FOLLOW US ON BOTH LINKEDIN AND INSTAGRAM TO BE FURTHER CONSIDERED</p><p>Fargo Funding on LinkedIn</p><p>@fargofunding on Instagram</p><p><b>Job Overview</b><br/>We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative tasks. This position requires proficiency in office management, strong communication skills, and the ability to multitask effectively in a fast-paced environment.</p><p><b>Duties</b></p><ul><li>Manage front desk operations, including greeting visitors and handling inquiries.</li><li>Answer and direct calls using a multi-line phone system, demonstrating excellent phone etiquette.</li><li>Perform data entry tasks accurately and efficiently, maintaining organized records.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Provide clerical support such as filing, proofreading documents, and managing correspondence.</li><li>Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations.</li><li>Maintain office supplies inventory and assist with bookkeeping tasks as needed.</li><li>Offer customer support by addressing client inquiries and resolving issues promptly.</li><li>Collaborate with team members to ensure effective communication and workflow within the office.</li><li>Support dental or medical reception duties as required, ensuring patient information is handled confidentially.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in an administrative role or similar position is preferred.</li><li>Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is advantageous.</li><li>Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.</li><li>Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.</li><li>Previous experience as a dental or medical receptionist is beneficial but not mandatory.</li><li>Strong typing skills and familiarity with data entry processes are essential.</li><li>Demonstrated customer service experience with a focus on providing support in a professional manner.</li><li>Ability to manage time effectively and prioritize tasks to meet deadlines. Join our team as an Administrative Assistant where you can contribute your skills while growing professionally in a supportive environment!</li></ul><p>Job Types: Full-time, Contract</p><p>Pay: $55,000.00 - $70,000.00 per year</p><p>Work Location: Remote</p>

Administrative Assistant

State Farm

<div><div><div><b>Benefits:</b></div>
<ul><li>Bonus based on performance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
</ul></div><div><div><b>ROLE DESCRIPTION:</b><br>
Miami State Farm is a leading insurance agency dedicated to providing exceptional service to our customers. We are currently seeking a dynamic individual to join our team as a receptionist.<br>
<br>
Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team.</div>
<div></div>
<div><b>RESPONSIBILITIES:</b></div>
<ul><li>Greet customers warmly in person and over the phone, directing them to the appropriate team members.</li>
<li>Manage appointment scheduling and office communications.</li>
<li>Assist in handling incoming inquiries and maintaining customer records.</li>
<li>Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options.</li>
<li>Provide excellent customer service and follow up on customers needs.</li>
<li>Support the team with various administrative tasks and projects.</li>
</ul><div><b>QUALIFICATIONS:</b></div>
<ul><li>Previous experience in a receptionist or customer service role.</li>
<li>Communication and interpersonal skills.</li>
<li>Organizational and multitasking abilities.</li>
<li>Comfortable with engaging in sales conversations.</li>
<li>Basic computer skills, including Microsoft Office and CRM systems.</li></ul></div></div>

Receptionist - State Farm Agent Team Member

Explore 109+ Office assistant receptionist in Miami this March. Find roles across top companies and apply now to boost your career.

109 office assistant receptionist jobs In Miami

Part time Receptionist/Office Assistant

Temporary Receptionist

Receptionist

Receptionist

Office Secretary

Administrative Assistant

Receptionist - State Farm Agent Team Member