office assistant receptionist

O’Hagan Meyer

<div>O&rsquo;Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply.
Duties &amp; Responsibilities:<ul><li>
Greeting Clients and Visitors</li></ul><ul>
<li>Operating multi-line phone system including transferring calls and forwarding voicemails</li>
<li>Scheduling and confirming appointments</li>
</ul><ul><li>Maintain firm conference room schedule and calendar</li>
<li>Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned 
Scanning and distributing incoming mail and deliveries daily 
Mailing documents via USPS, USPS Certified, UPS, and FedEx</li>
<li>Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings 
Keeping reception area clean, organized and presentable for guests</li>
<li>Assist with maintaining office supply inventory and replenishing office supplies with office managers approval
</li><li>Other projects and tasks as assigned</li>
<li>Assist as backup for file clerk</li>
<li>Assist with additional administrative tasks and projects as assigned by the office manager.</li>
<li>Collaborate in the planning and execution of office social events with office manager.</li>
<li>Crosstrain on firm technology systems (document management, calendaring, others as needed)</li>
</ul>
Requirements<ul>
<li>
Proficient with Microsoft Office Suite (Word, Excel and Outlook)</li>
<li>Proficient with Adobe PDF</li>
<li>Excellent interpersonal and customer service skills</li>
<li>Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine</li>
<li>Ability to work in fast-paced environment</li>
<li>Excellent organizational skills and strong attention to detail</li>
</ul>
Education &amp; Experience:
High school diploma or equivalent.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times.<ul><li>The Office Receptionist is required to be in-office five days per week.</li></ul>
Compensation: $40,000-47,000 per year
Benefits<ul>
<li>Health Care Plan (Medical, Dental &amp; Vision)</li>
<li>Retirement Plan (401k, IRA)</li>
<li>Life Insurance (Basic, Voluntary &amp; AD&amp;D)</li>
<li>Paid Time Off (Vacation, Sick &amp; Public Holidays)</li>
<li>Family Leave (Maternity, Paternity)</li>
<li>Short Term &amp; Long Term Disability</li>
<li>Training &amp; Development</li>
<li>Work From Home</li>
<li>Free Food &amp; Snacks</li>
<li>Wellness Resources</li></ul></div>

Administrative Assistant/Receptionist

DOCTOR STYLE FOR DERMATOLOGY

Job Description and Responsibilities:(Preferred Arabic speaker) Female*Warmly welcome patients and visitors, handle phone calls, and address inquiries promptly.*Efficiently schedule appointments and ensure punctuality.*Assist patients in completing necessary forms and documentation.*Maintain a tidy and organized workspace.*Provide clear and courteous communication, both written and verbal, to patients.*Manage records and perform daily cash deposits as required.*Ensure accurate and timely collection of payments through various methods and platforms (Visa, tabby, Postpay, Tamara, Stripe, Classpass).*Conduct follow-up calls with current and past patients.*Collaborate with the Doctor's Assistant and nurses to maintain accurate patient information.*Generate daily stock transaction and cash sales reports, as well as a monthly report of new patient files.*Skillfully manage scheduling for patients, therapists, and doctors.*Coordinate with medical staff to optimize clinic operations.*Adhere to patient flow policies and procedures.*Provide prompt service recovery and strive to exceed patient expectations in issue resolution.*Communicate service delays promptly to all parties involved, including patients.*Inform and promote clinic promotions to patients.*Proficient in Microsoft Office Suite, email communication, and Electronic Medical Records (EMR) systems.*Proactively contact marketing ad leads to maximize conversion into confirmed appointments.Job Types: Full-time, Part-timePay: From AED4,500.00 per monthExperience:<ul><li>receptionist: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Female Clinic Receptionist & Telemarketing

Sukooon Wellness Pvt Ltd.

Position: Receptionist Company: Sukooon Wellness Location: Faisalabad Employment Type: Full-TimeJob Responsibilities:<ul><li>Greet and assist visitors in a professional manner</li><li>Handle incoming calls and WhatsApp inquiries</li><li>Manage front desk operations and appointments</li><li>Maintain visitor logs and basic records</li><li>Coordinate with internal departments as needed</li></ul>Requirements:<ul><li>Minimum qualification: Intermediate / Bachelor&rsquo;s preferred</li><li>Good communication skills (English &amp; Urdu)</li><li>Presentable personality with a positive attitude</li><li>Basic knowledge of MS Office and phone handling</li><li>Prior experience as a receptionist is a plus How to Apply:</li></ul>Send your CV at: hr@sukooo.com Contact / WhatsApp: 0321 8886785Job Types: Full-time, FresherWork Location: In person

Receptionist

Marwari Catalysts

Job Title: ReceptionistLocation: Elara IVF, Kota, RajasthanJob Type: Full-timeExperience: 1&ndash;3 years preferredIndustry: Healthcare / IVF / HospitalAbout Elara IVF:Elara IVF is a leading fertility center committed to providing compassionate care and advanced reproductive treatments. We are looking for a professional and friendly Receptionist to be the first point of contact for our patients at our Kota center.Key Responsibilities:Greet and welcome patients and visitors in a polite and professional mannerManage front desk operations and maintain patient recordsHandle incoming calls, appointments, and inquiries efficientlyCoordinate with doctors, nurses, and staff for smooth patient flowMaintain reception area cleanliness and organizationHandle billing coordination and basic administrative tasksRequirements:Graduate in any field<ul><li>1&ndash;3 years of experience as a Receptionist, preferably in healthcare/hospital/clinic Good communication and interpersonal skills</li><li>Basic computer knowledge (MS Office, email handling)</li><li>Professional appearance and positive attitude</li></ul>Preferred Skills:<ul><li>Experience in hospital/IVF/clinic setup is an advantage</li><li>Ability to handle patients with empathy and professionalism</li><li>Salary: As per industry standards</li></ul>Work Location: Kota, RajasthanHow to Apply:Interested candidates can apply through Indeed or send their resume to hr@elaraivf.comJob Type: फ़ुल-टाइमPay: ₹10,000.00 - ₹15,000.00 per monthWork Location: In person

Khyber Chemical (Pvt) Ltd

The Receptionist will manage front desk responsibilities, welcome clients, handle appointments, and provide excellent customer service. The ideal candidate must have prior experience in a salon, spa, clinic, or skin care brand environment and be fluent in English.Key Responsibilities<ul><li>Greet and welcome clients in a professional and friendly manner</li><li>Manage appointment scheduling and confirmations</li><li>Answer phone calls, emails, and inquiries efficiently</li><li>Maintain client records and update database accurately</li><li>Handle billing, payments, and issue receipts</li><li>Coordinate with therapists and staff to ensure smooth daily operations</li><li>Maintain cleanliness and organization of the reception area</li><li>Handle customer complaints politely and professionally</li></ul>Requirements<ul><li>Minimum 2&ndash;3 years of receptionist experience (preferably in skin care, salon, spa, or clinic)</li><li>Fluent in English (mandatory)</li><li>Excellent communication and interpersonal skills</li><li>Professional appearance and positive attitude</li><li>Basic computer knowledge (MS Office, appointment booking systems)</li></ul>Job Type: Full-timePay: Rs45,000.00 - Rs50,000.00 per monthWork Location: In person

RISING MEDICARE HOSPITAL

Job Summary:We are seeking a friendly, professional, and well-organized Receptionist to join our healthcare facility. The ideal candidate should have at least 1 year of relevant experience, Strong communication skills in English, Hindi, and Marathi are required to effectively interact with patients and staff.Key Responsibilities:<ul><li>Greet and assist patients and visitors in a courteous manner.</li><li>Handle incoming calls and direct them to the appropriate department.</li><li>Schedule appointments and manage the front desk calendar.</li><li>Maintain patient records and ensure documentation accuracy.</li><li>Provide general administrative and clerical support.</li><li>Coordinate with doctors, nurses, and other departments as needed.</li><li>Ensure the reception area is clean, organized, and welcoming.</li></ul>Requirements:<ul><li>Minimum 1 year of experience in a receptionist or front desk role.</li><li>Hospital or healthcare experience is preferred.</li><li>Proficient in English, Hindi, and Marathi (verbal and written).</li><li>Good computer skills (MS Office, basic hospital software knowledge a plus).</li><li>Excellent communication and interpersonal skills.</li><li>Professional appearance and attitude.</li><li>Ability to multitask and handle stressful situations calmly.</li></ul>Job Type: Full-timePay: ₹15,000.00 - ₹30,000.00 per monthWork Location: In person

Waad Education

<div>Waad Education is seeking a dynamic and organized Receptionist to be the first point of contact for our school community. This multifaceted role combines administrative support with supervision responsibilities to ensure the smooth operation of our school environment. As the Receptionist, you will manage front desk operations, greet visitors, handle inquiries, and provide information about our programs and services. You will also assist in supervising the daily activities of our staff and students, contributing to a positive and productive atmosphere throughout the school.
The ideal candidate will have excellent communication and interpersonal skills, a proactive approach to conflict resolution, and the ability to work collaboratively with staff, students, and parents. This position requires a strong organizational ability to manage multiple tasks effectively while ensuring the highest level of professionalism and customer service.
Key Responsibilities<ul><li><ul>
<li>
Maintain a visitor log, documenting all visits with complete details and the purpose of each visit.
</li><li>Greet all guests with a warm smile and professional courtesy, striving to fulfill their needs whenever possible.
</li><li>Stay at your station during working hours except for emergencies, ensuring a replacement is arranged if you must step away.
</li><li>Communicate effectively with all departments regarding visitors or guests coming to see them.
</li><li>Obtain scheduled visit agendas from departments and be prepared to assist visitors accordingly.
</li><li>Ensure every visitor wears a visitor badge while inside the school premises.
</li><li>Answer daily incoming phone calls from parents, coordinate with supervisors to provide swift responses.
</li><li>Handle urgent calls from parents, working with school supervisors to resolve issues promptly.
</li><li>Return all missed calls daily and fill out the related tracking form.
</li><li>Provide on-site support at external marketing events, introducing the school&rsquo;s services and registering new students.
</li><li>Organize guided tours for prospective parents or investors, showcasing school facilities and services.
</li><li>Assist with scheduling and booking small meeting spaces if needed.
</li><li>Help maintain organized paper and electronic records related to front desk operations.
</li><li>Any other tasks as assigned by the administration.</li>
</ul></li></ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree; relevant coursework or training in office administration or management is a plus.</li>
<li>Previous experience in a receptionist or administrative role; experience in an educational setting preferred.</li>
<li>Strong communication and interpersonal skills to interact effectively with students, parents, and staff.</li>
<li>Proficient in Microsoft Office Suite and other relevant software applications.</li>
<li>Excellent organizational skills with the ability to multitask and prioritize effectively.</li>
<li>Demonstrated problem-solving skills and the ability to handle challenging situations with professionalism.</li>
<li>Ability to work collaboratively in a team-oriented and inclusive environment.</li>
<li>Fluency in Arabic and English is required.</li></ul></div>

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