office associate

NetCo Logistics LLC

<p>We are looking for a competent Office Associate to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.</p><p><b>Responsibilities</b></p><ul><li>Organize office and assist associates in ways that optimize procedures</li><li>Sort and distribute communications in a timely manner</li><li>Create and update records ensuring accuracy and validity of information</li><li>Resolve office-related malfunctions and respond to requests or issues</li><li>Coordinate with other departments to ensure compliance with established policies</li><li>Maintain trusting relationships with suppliers, customers and colleagues</li></ul><p><b>Skills and Qualifications</b></p><ul><li>Proven experience as a back-office assistant, office assistant, or in another relevant administrative role</li><li>Ability to thrive in a fast-paced environment</li><li>Organized &amp; detail oriented; able to keep sight of multiple deadlines &amp; responsibilities</li><li>Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially during important deadline periods such as month-end closing</li><li>Working knowledge of office equipment</li><li>Thorough understanding of office management procedures</li><li>Excellent organizational and time management skills</li><li>Analytical abilities and aptitude in problem-solving</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office - excellent Excel skills required</li><li>Proficiency in QuickBooks is preferred</li></ul><p>Job Type: Full-time</p><p>Pay: $16.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Business Office Associate

Lexington Health

<div><p>LFP Chapin<br>
Full Time<br>
Day Shift<br>
7:30-4:30</p><br>
<p></p>
<p>
Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet <i>with Distinction</i> status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News &amp; World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer.</p><br>
<p></p>
<p>
Lexington Health also includes an accredited Cancer Center of Excellence, the state&rsquo;s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer&rsquo;s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.</p><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2>
</div><div><p>
Assists patients, visitors, providers and office staff in a courteous and friendly manner. Performs all duties efficiently and timely, while maintaining a positive patient flow. Serves as an office liaison when required.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2>
</div><div><p><b>
Minimum Education</b>: High School Diploma or Equivalent<br>
<b>Minimum Years of Experience</b>: 6 months in a related field involving administrative support and customer service activities<br>
<b>Substitutable Education &amp; Experience</b>: Experience can be substituted for successful completion of a Medical Office Administrative Assistant certificate program<br>
<b>Required Certifications/Licensure</b>: None.<br>
<b>Required Training</b>: None.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions</b></h2>
</div><div><ul><li>Maintains positive attitude. Has contact by phone, correspondence or in person meetings with persons in other departments or outside the practice. Tact is required in all communication and the employee is responsible for harmonious relationships.</li>
<li>Demonstrates the following:
<ul><li>Appropriate communication of information to all ages.<br>
i. Infant - birth to 1 year<br>
ii. Child - 1 year through 12 years<br>
iii. Adolescent - 13 years through 17 years<br>
iv. Adult - 18 years through 65 years<br>
v. Geriatric - over 65 years</li>
<li>Responsiveness to all patients and office staff requests.</li>
<li>Performance of duties assigned by authorized personnel or as required in an emergency, i.e., fire or disaster.</li>
</ul></li><li>Provides/Performs
<ul><li>Communication
<ul><li>Telephone (Answer, Transfer)</li>
<li>Orders/Messages - Accurate and timely relay of information</li>
</ul></li><li>Scheduling
<ul><li>Referrals</li>
<li>Appointments</li>
<li>Ancillaries</li>
<li>Surgeries</li>
<li>Hospital Admissions</li>
</ul></li><li>Medical Records
<ul><li>Documentation</li>
<li>Forms - Chart structure</li>
<li>Electronic chart maintenance</li>
<li>Image files</li>
<li>Faxing</li>
<li>Copying</li>
</ul></li><li>Mail - In and Out</li>
<li>Office Operations
<ul><li>Enter/Verify/Correct patient demographics and insurance information</li>
<li>Obtain necessary signatures and consents as appropriate</li>
<li>Post charges/payments</li>
<li>Collect payment for office visits</li>
<li>Daily updates</li>
<li>Deposits</li>
<li>Maintain cash drawer</li>
<li>Screening and collecting unpaid balances</li>
<li>Financial counseling when needed</li>
<li>Work accounts receivable</li>
<li>Precertification/Authorization</li>
</ul></li></ul></li><li>Operation of and responsibility for equipment (including, but not limited to, routine maintenance, ordering of supplies, log sheets and cleaning)
<ul><li>General Office Equipment, i.e., fax machine, copier, etc.</li>
</ul></li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Duties &amp; Responsibilities</b></h2>
</div><div><ul><li>In-service/Education<br>
a. Department Orientation<br>
b. Annual Training</li>
<li>Clerical log sheets/auditsa. Samplesb. Equipment</li>
<li>Other
 <ul><li>Coding
<ul><li>E&amp;M/basic visits</li>
<li>Office procedures/complex visits</li>
<li>Surgeries</li>
<li>Hospital Services</li>
<li>Correspondence</li>
<li>Statistical reports</li>
<li>Accounts payable</li>
<li>Payroll</li>
<li>Chaperone</li>
</ul></li><li>Provides support and guidance for clerical policies and procedures</li>
</ul></li><li>All other duties as assigned
</li></ul></div></div></div><p>We are committed to offering quality, cost-effective benefits choices for our employees and their families:</p>
<ul>
<li>Day ONE medical, dental and life insurance benefits</li>
<li>Health care and dependent care flexible spending accounts (FSAs)</li>
<li>Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.</li>
<li>Employer paid life insurance &ndash; equal to 1x salary</li>
<li>Employee may elect supplemental life insurance with low cost premiums up to 3x salary</li>
<li>Adoption assistance</li>
<li>LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment</li>
<li>Tuition reimbursement</li>
<li>Student loan forgiveness</li>
</ul>
<p><b>Equal Opportunity Employer</b><br>
It is the policy of Lexington Health to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. Lexington Health strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. Lexington Health endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee&rsquo;s desires and abilities and the hospital&rsquo;s needs.</p></div>

<div><p>LFP - Lexington<br>
Full Time<br>
Day Shift<br>
M-F 7:40a-5p, rotate 1/2 day</p><br>
<p></p>
<p>
Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet <i>with Distinction</i> status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News &amp; World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer.</p><br>
<p></p>
<p>
Lexington Health also includes an accredited Cancer Center of Excellence, the state&rsquo;s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer&rsquo;s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.</p><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2>
</div><div><p>
Assists patients, visitors, providers and office staff in a courteous and friendly manner. Performs all duties efficiently and timely, while maintaining a positive patient flow. Serves as an office liaison when required.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2>
</div><div><p><b>
Minimum Education</b>: High School Diploma or Equivalent<br>
<b>Minimum Years of Experience</b>: 6 months in a related field involving administrative support and customer service activities<br>
<b>Substitutable Education &amp; Experience</b>: Experience can be substituted for successful completion of a Medical Office Administrative Assistant certificate program<br>
<b>Required Certifications/Licensure</b>: None.<br>
<b>Required Training</b>: None.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions</b></h2>
</div><div><ul><li>Maintains positive attitude. Has contact by phone, correspondence or in person meetings with persons in other departments or outside the practice. Tact is required in all communication and the employee is responsible for harmonious relationships.</li>
<li>Demonstrates the following:
<ul><li>Appropriate communication of information to all ages.<br>
i. Infant - birth to 1 year<br>
ii. Child - 1 year through 12 years<br>
iii. Adolescent - 13 years through 17 years<br>
iv. Adult - 18 years through 65 years<br>
v. Geriatric - over 65 years</li>
<li>Responsiveness to all patients and office staff requests.</li>
<li>Performance of duties assigned by authorized personnel or as required in an emergency, i.e., fire or disaster.</li>
</ul></li><li>Provides/Performs
<ul><li>Communication
<ul><li>Telephone (Answer, Transfer)</li>
<li>Orders/Messages - Accurate and timely relay of information</li>
</ul></li><li>Scheduling
<ul><li>Referrals</li>
<li>Appointments</li>
<li>Ancillaries</li>
<li>Surgeries</li>
<li>Hospital Admissions</li>
</ul></li><li>Medical Records
<ul><li>Documentation</li>
<li>Forms - Chart structure</li>
<li>Electronic chart maintenance</li>
<li>Image files</li>
<li>Faxing</li>
<li>Copying</li>
</ul></li><li>Mail - In and Out</li>
<li>Office Operations
<ul><li>Enter/Verify/Correct patient demographics and insurance information</li>
<li>Obtain necessary signatures and consents as appropriate</li>
<li>Post charges/payments</li>
<li>Collect payment for office visits</li>
<li>Daily updates</li>
<li>Deposits</li>
<li>Maintain cash drawer</li>
<li>Screening and collecting unpaid balances</li>
<li>Financial counseling when needed</li>
<li>Work accounts receivable</li>
<li>Precertification/Authorization</li>
</ul></li></ul></li><li>Operation of and responsibility for equipment (including, but not limited to, routine maintenance, ordering of supplies, log sheets and cleaning)
<ul><li>General Office Equipment, i.e., fax machine, copier, etc.</li>
</ul></li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Duties &amp; Responsibilities</b></h2>
</div><div><ul><li>In-service/Education<br>
a. Department Orientation<br>
b. Annual Training</li>
<li>Clerical log sheets/auditsa. Samplesb. Equipment</li>
<li>Other
 <ul><li>Coding
<ul><li>E&amp;M/basic visits</li>
<li>Office procedures/complex visits</li>
<li>Surgeries</li>
<li>Hospital Services</li>
<li>Correspondence</li>
<li>Statistical reports</li>
<li>Accounts payable</li>
<li>Payroll</li>
<li>Chaperone</li>
</ul></li><li>Provides support and guidance for clerical policies and procedures</li>
</ul></li><li>All other duties as assigned
</li></ul></div></div></div><p>We are committed to offering quality, cost-effective benefits choices for our employees and their families:</p>
<ul>
<li>Day ONE medical, dental and life insurance benefits</li>
<li>Health care and dependent care flexible spending accounts (FSAs)</li>
<li>Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.</li>
<li>Employer paid life insurance &ndash; equal to 1x salary</li>
<li>Employee may elect supplemental life insurance with low cost premiums up to 3x salary</li>
<li>Adoption assistance</li>
<li>LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment</li>
<li>Tuition reimbursement</li>
<li>Student loan forgiveness</li>
</ul>
<p><b>Equal Opportunity Employer</b><br>
It is the policy of Lexington Health to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. Lexington Health strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. Lexington Health endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee&rsquo;s desires and abilities and the hospital&rsquo;s needs.</p></div>

InvestGC

<div>
 <p>
  <strong>
   InvestGC
  </strong>
  leads the market of T&uuml;rkiye and expands into the Middle East and Europe - in Golden Visas and Crossborder Investments - as an Integrated Service Provider + Property Developer. We have developed the largest villa community project of Greece - Villas of Gerakini, as well as Oliville Halkidiki, Lotus of Gerakini, and more. Further projects, funds, and developments will follow in Athens, Germany, United Kingdom, Italy, Bulgaria, and Saudi Arabia.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Be Doing
  </strong>
 </p>
 <ul>
  <li>
   Manage daily to-dos and follow-ups with the CEO, and key employees reporting to the CEO,
  </li>
  <li>
   Update tasks, and maintain the flow of information between CEO and key employees,
  </li>
  <li>
   Assist the COO with certain administrative tasks, emails, follow-ups,
  </li>
  <li>
   Communicate with, track work of, and report outcomes of the work of multiple international marketing agencies - running international campaigns,
  </li>
  <li>
   Arrange events, trips, and bookings for local and international seminaries,
  </li>
  <li>
   Research, and develop ways of enhancing productivity via artificial intelligence,
  </li>
  <li>
   Design and deliver presentations, board decks, and reports,
  </li>
  <li>
   Conduct market research, competitor analysis, and trend reports,
  </li>
  <li>
   Prepare background briefs and analysis for CEO-level meetings,
  </li>
  <li>
   Support hiring, organizational strategy, and business planning,
  </li>
  <li>
   Take ownership of cross-functional projects,
  </li>
  <li>
   Identify bottlenecks and help design solutions to improve execution,
  </li>
  <li>
   Act as a strategic thought partner to the CEO,
  </li>
  <li>
   Support preparation for key external and internal meetings,
  </li>
  <li>
   Step in as a project owner when needed to ensure follow-through.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We&rsquo;re Looking For
  </strong>
 </p>
 <ul>
  <li>
   High potential, ambitious, sharp mind: You don&rsquo;t wait for instructions, you make things happen.
  </li>
  <li>
   Structured thinker with strong analytical skills.
  </li>
  <li>
   Self-directed, fast, focused, and responsive; comfortable working at a startup-style pace.
  </li>
  <li>
   Ability to structure, synthesize, and communicate complex topics clearly.
  </li>
  <li>
   Hands-on, proactive, and detail-oriented approach.
  </li>
  <li>
   Flexibility to work on diverse topics, from marketing to organizational productivity.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why InvestGC?
  </strong>
 </p>
 <p>
  We move fast. We care deeply about what we build. And we&rsquo;re just getting started.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Here&rsquo;s what makes us different:
 </p>
 <ul>
  <li>
   Impact at Scale - Your work will impact revenues of hundreds of million euros.
  </li>
  <li>
   Ownership from Day 1 - Expanding team, growing responsibility, no micromanagement.
  </li>
  <li>
   Career Acceleration - Learn faster than anywhere else, grow with the company.
  </li>
  <li>
   Competitive Compensation - 65.000 ₺ net monthly salary + benefits.
  </li>
  <li>
   Commuting Support - Monthly transportation allowance for office work. All work is onsite.
  </li>
  <li>
   Meal Compensation - Daily meal card for a healthy and satisfying lunch.
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


CEO Office Associate

CarMax

<div>7185 - Greensboro NC - 3412 W Wendover Ave, Greensboro, North Carolina, 27407<p></p>
CarMax, the way your career should be!<h1 class="jobSectionHeader"><b>
Provide an iconic customer experience - Summary:</b></h1><p>
Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls.</p><h1 class="jobSectionHeader"><b>
What you will do - Essential Responsibilities:</b></h1><ul><li>
Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines</li><li>
Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process.</li><li>
Seeks win/win solutions for the customer and partners appropriately</li><li>
Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork</li><li>
Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up),</li></ul><p>
payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts</p><ul><li>
Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with</li></ul><p>
considerations to security and loss prevention.</p><ul><li>
Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale.</li><li>
Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure</li><li>
Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags.</li><li>
Answers multi-line phone system, responds to callers&rsquo; needs and direct calls as appropriate.</li></ul><p></p><h1 class="jobSectionHeader"><b>
Learn and succeed as part of a team:</b></h1><ul><li>
Pleasant, but noisy office environment</li><li>
Numerous distractions and disruptions due to incoming communication</li><li>
May require walking or standing for extended periods of time</li><li>
Variety of work schedules with shifts that do include nights, weekends, and holidays.</li><li>
Wear CarMax clothing (acquired through the company) at all times while working in the store</li></ul><p></p><h1 class="jobSectionHeader"><b>
Qualifications:</b></h1><p>
Work requires ability to:</p><ul><li>
Read, interpret and transcribe data in order to maintain accurate records</li><li>
Use resources and partnership to balance the needs of the customer and the business</li><li>
Understand numeric filing system</li><li>
Use word processing, spreadsheet and other programs, displaying intermediate PC skills</li><li>
Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail</li><li>
Lift objects that weigh as much as 15-20 lbs</li><li>
Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written</li><li>
Complete CarMax provided training as required</li><li>
Develop partnerships with Sales team and other departments in order to provide quality customer service</li><li>
Maintain confidentiality of all records, files and reports within the scope of the position</li><li>
Report Asset Protection and/or Human Resource related issues to management</li></ul><p></p><p>
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.</p></div>

Business Office Associate - Full Time

Southeast Consolidators

<div>Description:
<p>
The purpose of the Office Associate is to accurately enter information into SECO&rsquo;s and our customers&rsquo; systems, telecommunication activities, and support internal and external customers.</p><p><b>
Essential Duties and Responsibilities: </b>Other duties and responsibilities may be assigned.</p><ul><li>
Accurately update inbound load information into multiple systems for inbound shipments.</li><li>
Update completed inbound loads within multiple systems. Shortages, overages, damages, and other information should be properly notated and updated.</li><li>
Entering and tendering outbound loads into multiple systems. Partially loaded outbound trailers are to be updated as well.</li><li>
Maintain reports and spreadsheets throughout the day and submit them internally and to the customers, if required.</li><li>
Promptly and courteously answer phone calls, assist caller, and transfer calls to the appropriate party or department.</li><li>
Reporting findings and general notes on daily processes to their manager/supervisor.</li><li>
Report any malfunctioning equipment or programs to their manager/supervisor.</li></ul><p>
 <b>Working Conditions</b></p><ul><li>
Ability to sit and type at a computer station for long periods of time.</li><li>
Ability to operate/use call center style telephone.</li><li>
Ability to lift up to 10 lbs.</li><li>
Ability to work in fast paced environment.</li><li><b>
Shift: Second Shift: 4:00 pm - 1:00 am or until; Monday through Friday</b></li></ul><p>
Must be able to execute all the above functions and meet all the above demands safely, posing no threat to themselves or those around them while doing so, and must willingly comply with applicable safety regulations in the completion of all work.</p>
Requirements:
<ul><li>0 - 2 years of experience in freight consolidation and/or shipping and receiving environment, or related field is desired.</li><li>
High school diploma or equivalent preferred.</li><li>
Must be detail oriented and accurate along with the ability to multi-task.</li><li>
Must be able to demonstrate basic typing and computer skills. These should include checking and sending emails, ability to use Microsoft Excel and Word, answering and transferring phone calls, electronic document filing, and office machine operation.</li><li>
Familiarity with AS400 and PC applications.</li><li>
Excellent verbal and written communication skills.</li><li>
Must be able to work in a team environment and support other team members.</li><li>
Takes pride in doing good work, has a positive attitude, and promotes SECO&rsquo;s fundamentals.</li><li>
Ability to prioritize tasks and manage time efficiently and effectively.</li></ul><p><b>
Disclaimer</b></p><p>
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.</p></div>

Office Associate - 2nd Shift - Ellenwood

The Irvine Company

<p></p><div><div><div><div><h2 class="jobSectionHeader"><b>Position Summary:</b></h2></div><div><p>
Supports the operations management leadership team (Senior Manager, Manager and Assistant Manager) by performing administrative and reporting functions, integral to the day to day management of assigned office properties. Exhibits superior customer service in all communication with customers as the initial point of contact.</p><div><br>
</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Key Responsibilities:</b></h2></div><div><ul><li>
Resolve customer service calls and requests; escalate requests that are above scope to Senior Associate.</li><li>
Answer phone, distribute mail and prepare email and regular mail.
</li><li>Verify phone and voice mail systems are working properly.</li><li>
Activate and deactivate access cards and order keys.</li><li>
Maintain a key sign-in/out log for outside vendors.</li><li>
Ensure that the management office is presentable at all times (high rise).</li><li>
Maintain all office/kitchen supplies and inventory, including printers and copier if needed (high rise); issue purchase orders.</li><li>
Maintain and distribute nightly security passdown logs (high rise).</li><li>
Maintain and distribute janitorial logs (high rise).</li><li>
Create general notices and communications to customers.</li><li>
Monitor all customer service requests to ensure timely and efficient resolution.</li><li>
May support Senior Associate with accounts payable and accounts receivable.</li><li>
Coordinate with service providers as needed to ensure top quality work is performed in a timely manner.</li><li>
Complete all general filing (electronic or paper).</li><li>
Coordinate Conference Center usage.</li><li>
Assist with move-ins and move-outs.</li><li>
Update various databases, spreadsheets, and directories.</li><li>
May review, audit, collect customer insurance certificates, and maintain compliance.</li><li>
Maintain vacant suites and marketing materials.</li><li>
May manage the new and existing employee hiring process to include, but not limited to, phone, computer, signage, and business cards (high rise).</li><li>
Assist operations management team in facilitating customer events.</li><li>
Provide administrative support to operations team as needed.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications / Other Expectations:</b></h2></div><div><ul><li>
Bachelor's degree preferred</li><li>
Professional appearance and demeanor</li><li>
Business writing capability</li><li>
Organized and self-motivated</li><li>
Calm in emergency situations</li><li>
Ability to thrive and multi-task in fast-paced environment</li><li>
Punctual with attendance and dependable work ethic</li><li>
Zero to two years of relevant work experience</li><li>
Proficient in Word, Excel and Outlook</li><li>
Detail oriented and able to prioritize tasks</li><li>
Customer service focused</li></ul><p>
This position, depending on physical location, may require:</p><ul><li>
Valid California driver&rsquo;s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company&rsquo;s MVR policy, and is part of the essential duties of this position.)</li></ul></div></div></div><p><b>
Compensation:</b></p><p>
Base Pay Range: $26.54 - $34.52</p><p></p><p><br>
Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.</p><p>
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.</p><p></p><p><b><br>
About Us:</b><br>
Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.<br>
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We&rsquo;ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.<br>
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We take as much pride in our employee community as we do the communities we create. It&rsquo;s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.<br>
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Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.<br>
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Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.</p><p>
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Associate - Office ($26.54 - $34.52)

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