office bookkeeper

JCR CPA PLLC

About usWe are a growing CPA firm dedicated to providing personalized accounting, tax, and advisory services to a diverse client base. We value accuracy, client care, and a collaborative work environment. We are looking for a proactive, organized Administrative Assistant / Bookkeeper who can support both our firm&rsquo;s operations and client bookkeeping needs.Job SummaryThe Office Manager / Bookkeeper will provide direct support to the firm&rsquo;s leadership while managing bookkeeping functions for multiple clients. This dual role requires strong organizational skills, attention to detail, and the ability to handle various client accounts with precision. Experience with organizing tax documents and collating tax returns is a plus.Responsibilities<ul><li>Handle client bookkeeping tasks, including accounts payable/receivable, invoice management, and data entry</li><li>Reconcile client bank and credit card statements to ensure accuracy in all records</li><li>Prepare financial reports and maintain organized client financial files using accounting software (e.g., QuickBooks, Xero)</li><li>Communicate with clients regarding documentation, bookkeeping inquiries, and deadlines</li><li>Prepare and file sales tax returns</li><li>Keep track of deliverables and statuses of clients</li><li>Maintain confidentiality and follow client-specific processes and compliance requirements</li></ul>Experience<ul><li>Proven experience in an administrative assistant or bookkeeping role, ideally with experience in public accounting</li><li>Proficiency in accounting software (QuickBooks, Xero, etc.) and Microsoft Office Suite</li><li>Exceptional attention to detail and organizational skills</li><li>Strong communication skills with a client-centered approach</li><li>Ability to manage multiple tasks and prioritize effectively</li><li>Experience with organizing tax documents and collating tax returns is a bonus</li></ul>Pay: $22.00 - $28.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Executive administrative support: 1 year (Preferred)</li><li>Bookkeeping: 1 year (Required)</li><li>Tax preparation: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: Remote

Office Manager/Bookkeeper

Addition Management

<div>
 
 Position: Bookkeeper (Family Office)
 
 
 Location: Midtown (hybrid)
 
 
 Salary: $130k &ndash; $170k + Bonus
 
 
 
 
 
 Boutique Family Office seeks a Bookkeeper to join their Team!!
 
 
 
 
 
 
 Responsibilities
 
 
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 Maintain full-cycle bookkeeping for personal and trust accounts using QuickBooks and supporting spreadsheets.
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 Maintain and reconcile bank accounts for personal and trust structures.
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 Execute bill-pay and other approved transactions under established authorization procedures.
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 Coordinate fund movements among personal accounts, trusts, and family branch LLCs with documented approval.
 </li>
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 Record and reconcile distributions received from business entities in coordination with the Controller function.
 </li>
 <li>
 Provide monthly reports to support trustee oversight and tax preparation.
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 Provide notarization of office documents as needed.
 </li>
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 Prepare organized tax handoff packages for the outside CPA firm for personal and trust returns.
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 Coordinate with the CPA firm throughout the year on account questions, documentation, and tax-related follow-up.
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 Prepare trust-level financial information for trustees
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 Handle routine coordination with owners on personal and trust Accounting matters.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
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 Bachelor&rsquo;s degree in accounting, finance, or a related field.
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 7+ years of bookkeeping or accounting experience, including meaningful exposure to personal, trust, or family office accounting.
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 Direct experience in a family office, trust company, or comparable private wealth setting.
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 Strong working knowledge of QuickBooks and Excel.
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 Notary commission, or willingness to obtain one promptly upon hire.
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 Demonstrated discretion in handling highly confidential financial and personal information.
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 Strong trust-based professional references.
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 </ul>
 
 
</div>

Bookkeeper - Family Office

Alabama State Department of Education

<div>POSITION TITLE: School Bookkeeper
RESPONSIBLE TO: Superintendent
REPORTS TO: School Principal
QUALIFICATIONS:
 
High school education or equivalent with successful experience in working in an office environment. Must have experience in bookkeeping, budgeting, preparing reports, computer operation and working with the public. Must be able to type proficiently, to operate office machines and to work with vendors, principals, supervisors and school staff. Must understand and be familiar with accounting codes and budget requirements for school system.
PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS:
 
1. Maintain all financial records as required.
 
2. Account for all monies and make bank deposits.
 
3. Operate computerized accounting program.
 
4. Maintain purchase order log.
 
5. Reconcile bank statements and prepare monthly financial report.
 
6. Establish good audit trail for all school accounts and activities.
 
7. Inform principal of financial status.
 
8. Handle accounts payable and accounts receivable.
 
9. Work with principal and custodian of funds on annual budget.
 
10. Attend local and state workshops as necessary.
 
11. Performs other duties as assigned.
JOB GOAL:
 
To serve as Bookkeeper in a manner which ensures efficient support for the operation of the school&rsquo;s bookkeeping department and to work with the Custodian of Funds in carrying out designated financial programs in the school.</div>

School Bookkeeper (10-month position) at Marbury Middle

International Union, Security Police and Fire Professionals Of America

We are an International Security Union located in Roseville, MI. We are seeking a full-time, dependable and motivated Assistant Bookkeeper to join our team.HOURS: 8:00am-5:00pm Monday through FridayESSENTIAL DUTIES AND RESPONSIBILITIES (INCLUDE BUT NOT LIMITED TO):<ul><li>Accounts Payable</li><li>Payroll processing</li><li>Track and submit EFTPS payments</li><li>Investigate and resolve discrepancies in Accounts Payable and Payroll</li><li>File state wage reports and submit payments (weekly, monthly, quarterly and annually)</li><li>Reconcile various accounts/schedules on a monthly basis</li><li>Track and compile data for CPA</li><li>Provide support to the Bookkeeper and CPA</li><li>Perform data entry and clerical duties related to finance</li><li>Assistance with W2&rsquo;s, 1099&rsquo;s and year-end reporting</li><li>Assist local members with financial questions/training/etc.</li></ul>BEST CANIDATE:<ul><li>Strong attention to detail and accuracy</li><li>Excellent organizational skills</li><li>Ability to quickly prepare reports in Excel and Word</li><li>Strong verbal and written communication skills</li><li>Ability to perform in dynamic, multitasking, fast-paced environment</li><li>Quickly learn the complexity of our Union, IRS rules and policies</li><li>Ability to work independently and prioritize with minimal supervision</li></ul>REQUIREMENTS:<ul><li>At least 1+ years in a financial institution or relevant experience in a financial environment</li><li>Relevant experience in a business environment (union experience preferred)</li><li>Required to work occasional overtime during peak periods</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, Access)</li><li>Must maintain strict confidentiality of financial and personnel information</li><li>Professional demeanor and courteous interaction with union officials</li></ul>BENEFITS&middot; Medical, dental, vision&middot; 401(K)&middot; Paid vacation and personal time off (after 1 year of service)&middot; Weekly payroll with direct depositATTENDANCE POLICY:**This role requires consistent, reliable attendance. New employees are expected to complete their first year without taking time off.**We appreciate your interest and look forward to your application.Job Type: Full-timePay: From $31.57 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Assistant Bookkeeper

Raymond E Halstead, CPA, PLLC

Experienced Bookkeeper &ndash; Growth Opportunity | REH CPA, PLLC (Charlotte &amp; Mooresville/Lake Norman, NC) Hybrid Remote | Full-Time | $23&ndash;$27/hourREH CPA, PLLC is a dynamic and growing CPA firm with offices in Charlotte and Mooresville/Lake Norman, NC. As we continue to expand, we are seeking a skilled, detail-oriented Experienced Bookkeeper to join our team. This position is ideal for a motivated accounting professional looking for long-term career growth within a supportive, collaborative, and forward-thinking firm.About the RoleThe ideal candidate will have hands-on experience in bookkeeping and payroll, along with a solid understanding of accounting principles. A degree in accounting or a related field is preferred. You will manage monthly accounting functions for a diverse client base while providing exceptional accuracy and client service.This hybrid position allows you to work from either our Charlotte or Mooresville office, with remote work flexibility based on business needs.Key Responsibilities<ul><li>Process payroll for multiple business clients</li><li>Perform write-up bookkeeping, including bank reconciliations and journal entries</li><li>Prepare and file sales tax returns</li><li>Assist with business property tax filings</li><li>Communicate professionally with clients and respond promptly to their needs</li><li>Maintain accurate financial records and meet client deadlines</li></ul>Qualifications<ul><li>Associate's or Bachelor's degree in Accounting or a related field (preferred)</li><li>Two or more years of bookkeeping experience, preferably in a CPA firm or bookkeeping practice</li><li>Proficiency with QuickBooks and payroll software</li><li>Strong attention to detail and accuracy</li><li>Excellent organizational, time management, and communication skills</li><li>Ability to work independently while collaborating effectively with a team</li></ul>Why Join REH CPA?At REH CPA, we offer more than a job&mdash;we offer a career. As our firm continues to grow, you'll have opportunities to develop your skills, take on greater responsibility, and advance professionally. We foster a collaborative environment where your contributions are valued, and we support work-life balance through flexible scheduling and hybrid work arrangements.Compensation &amp; Benefits<ul><li>Competitive pay: $23.00&ndash;$27.00 per hour, based on experience</li><li>401(k) with company matching</li><li>Paid time off</li><li>Flexible schedule</li><li>Hybrid remote work environment</li><li>Professional growth and advancement opportunities</li></ul>Work LocationHybrid (Remote with in-office work in either Charlotte, NC or Mooresville/Lake Norman, NCJob Type: Full-timePay: $23.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: Hybrid remote in Mooresville, NC 28117

Experienced Bookkeeper

B. A. Colella Heating & Cooling, LLC

About the Position We are seeking a reliable, detail-oriented Bookkeeper with strong QuickBooks experience to support the day-to-day accounting operations of our growing service business. The ideal candidate will be comfortable working independently while collaborating with management and our outside accounting firm.This position offers a flexible hybrid work environment and is ideal for an experienced bookkeeper seeking a long-term part-time opportunity.Responsibilities<ul><li>Enter vendor invoices into QuickBooks using purchase orders.</li><li>Assign costs to specific jobs for job-costing purposes.</li><li>Prepare and enter customer invoices into QuickBooks.</li><li>Manage accounts payable, including vendor payments and reconciliations.</li><li>Manage accounts receivable, customer payments, and collections follow-up.</li><li>Reconcile accounts and credit card accounts.</li><li>Maintain accurate accounting records and supporting documentation.</li><li>Work closely with the company's outside accounting firm by providing schedules, reports, and supporting information as needed.</li><li>Perform general bookkeeping and administrative accounting duties.</li></ul>Qualifications<ul><li>3+ years of bookkeeping experience.</li><li>Strong proficiency in QuickBooks.</li><li>Experience with accounts payable and accounts receivable.</li><li>Experience with job costing preferred.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency with Microsoft Excel and Microsoft Office.</li><li>Ability to manage multiple priorities and work independently.</li><li>Excellent communication and problem-solving skills.</li></ul>Preferred Experience<ul><li>Experience working with contractors, service companies, or project-based businesses.</li><li>Familiarity with purchase order systems.</li><li>Experience supporting outside accountants or CPA firms.</li></ul>What We Offer<ul><li>Flexible hybrid work schedule.</li><li>Competitive hourly compensation.</li><li>Professional and collaborative work environment.</li><li>Long-term opportunity with a stable and growing company.</li></ul>Pay: $35.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Work from home</li></ul>Work Location: Hybrid remote in Morris County, NJ

Part-Time Bookkeeper (QuickBooks)

Modern Driveline

Full Charge Bookkeeper / HR CoordinatorModern Driveline | Caldwell, IDAbout Modern DrivelineModern Driveline is a leading aftermarket specialist in 5- and 6-speed manual transmissions with overdrive, serving automotive enthusiasts and performance shops worldwide. We are looking for a detail-oriented Full Charge Bookkeeper / HR Coordinator to own the financial and human resources functions of the business.Position OverviewThis dual-role position handles day-to-day accounting and human resources administration. You will work directly with company leadership and report to the President. The right candidate is organized, self-directed, and comfortable managing both financial and HR functions independently. Full-time and part-time hours are negotiable for the right candidate.Accounting Responsibilities<ul><li>Process accounts payable and accounts receivable</li><li>Run bi-weekly payroll accurately and on schedule</li><li>Manage vendor relationships and payment terms</li><li>Issue customer refunds and resolve billing discrepancies</li><li>Perform banking transactions and reconciliations</li><li>Administer state sales tax compliance using Avalara AvaTax</li><li>Prepare financial reports for management review</li><li>Coordinate with our CPA firm for quarterly and year-end tax filings</li></ul>Human Resources Responsibilities<ul><li>Onboard new hires &mdash; paperwork, system setup, orientation</li><li>Administer employee benefits programs</li><li>Serve as the primary contact with insurance providers</li><li>Maintain employee records and ensure compliance with applicable regulations</li><li>Handle general HR inquiries and day-to-day HR tasks as they arise</li></ul>Required Skills &amp; Experience<ul><li>3+ years of accounting experience; HR experience a plus</li><li>QuickBooks Desktop &mdash; proficient, daily use</li><li>Microsoft Office Suite &mdash; Word, Excel, Outlook</li><li>Avalara AvaTax &mdash; experience preferred; training available for the right candidate</li><li>Working knowledge of payroll processing</li><li>Familiarity with employee benefits administration</li><li>Strong organizational skills and attention to detail</li><li>Ability to handle confidential information with discretion</li><li>Small business environment experience preferred</li></ul>What We Offer<ul><li>Competitive salary commensurate with experience</li><li>Benefits package for full-time employees; part-time positions eligible for select benefits</li><li>Stable, established company with a tight-knit team</li><li>Caldwell, ID office &mdash; in-person position</li></ul>To ApplySubmit your resume and a brief cover letter outlining your accounting and HR experience.Pay: $31.25 - $34.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) 3% Match</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Paid training</li><li>Vision insurance</li></ul>Work Location: In person

Full Charge Bookkeeper / HR Coordinator

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