office bookkeeper

Silver State Geotechnical LLC

Join Our Team: Office Administrator / BookkeeperLocation: Reno, NVPay: $25.00 - $30.00/hour DOESchedule: Tuesday &ndash; Thursday, 8-hour shifts (24 hours/week)Job Type: Part-TimeWhy You&rsquo;ll Love Working With UsWe are a tight-knit, fast-growing geotechnical firm right here in Reno, and we know that a smooth-running field operation starts with an organized, efficient front office. We aren't a massive corporate machine&mdash;we value your individuality, respect your time, and genuinely care about your work-life balance.If you are a detail-oriented professional looking for a stable, high-paying part-time role with a predictable Tuesday through Thursday schedule, this is the perfect spot for you.What We Offer (The Good Stuff)We believe in taking care of the people who keep our business organized. Here is what&rsquo;s waiting for you:<ul><li>The Ultimate Work-Life Balance: Enjoy a set 3-day work week (Tuesday&ndash;Thursday). Have your Mondays and Fridays completely to yourself!</li><li>Retirement &amp; PTO: Even at 24 hours a week, we support your future and your personal time with a 401(k) with company matching and Paid Time Off (PTO).</li><li>A Supportive Environment: You&rsquo;ll work closely with a team that respects your expertise and keeps the communication open, positive, and direct.</li></ul>What You&rsquo;ll DoAs the organizational backbone of our Reno office, you will wear a few different hats to keep things running seamlessly. Your day-to-day will involve:<ul><li>Bookkeeping &amp; Finances: Managing accounts payable/receivable (AP/AR), processing invoices, recording deposits, and handling routine QuickBooks data entry.</li><li>Office Coordination: Answering incoming phone calls, routing mail, tracking office supplies, and maintaining clean electronic and physical files.</li><li>Project Support: Assisting our field team with data management, tracking project files, and generating basic reports using Word and Excel.</li><li>Vendor &amp; Client Liaison: Serving as a friendly, professional point of contact for our clients, vendors, and external CPA.</li></ul>What You Bring to the TableIf you have a knack for numbers, love an organized workspace, and bring a positive attitude, you'll thrive here. We are looking for:<ul><li>Experience: 2+ years of experience in bookkeeping and office administration (experience in construction, engineering, or professional services is a huge plus!).</li><li>Software Skills: High proficiency in QuickBooks and basic computer skills with Microsoft Word and Excel.</li><li>The Basics: Excellent verbal and written communication skills, great organizational habits, a strong work ethic, and a high level of discretion with financial data.</li></ul>Ready to Join the Team?If you're ready to trade the chaotic 5-day corporate grind for a steady, rewarding 3-day schedule with a company that actually has your back, we want to talk to you. Apply today!Pay: $25.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) 5% Match</li><li>401(k) matching</li><li>Paid time off</li></ul>Work Location: In person

Office Administrator/ Bookkeeper

Studio Loft

Studio Loft is looking for a passionate, self-driven, and highly organized Office Manager, Bookkeeper and Design Assistant to support our Lead Designer on client projects. We are located in beautiful Bloomfield Hills, MI and are focused on high end residential interiors within the surrounding area. This position requires you to work in an office setting and on site with our designer, clients, and tradespeople. You will be expected to maintain office records, create design layouts and custom millwork, organize and keep the materials library up to date, meet with reps, field measure, prepare quotes &amp; invoices, and handle all ordering of client items.This role primarily requires office work and bookkeeping, but knowledge of interior design is very helpful.Responsibilities<ul><li>Maintaining office records (Including: Bills, payables &amp; receivables, monthly &amp; yearly financial reports, etc...)</li><li>Maintaining relationships with clients, vendors, and tradespeople</li><li>Generating proposals, purchase orders, and invoices</li><li>Ordering of all selections for projects</li><li>Assist in design projects from concept to completion, including coordination of project installs</li><li>Correspondence, follow up and scheduling with both clients and vendors</li><li>Working with custom workshops and fabricators</li><li>Designing custom millwork</li><li>Creating AutoCAD floor plans and elevations</li><li>Field measuring client homes</li><li>Assisting in selections of finishes and furnishings</li><li>Attend client meetings</li></ul>Skills<ul><li>Proficient in AutoCAD, Excel, and Quicken</li><li>Highly organized &amp; efficient</li><li>Strong communication skills &amp; professionalism</li><li>Ability to work as a team or independently</li><li>Self-managed and motivated</li><li>Creative talent, imagination and eye for design</li><li>Ability to multi-task and maintain work on multiple jobs</li><li>Interest in Interior Design</li></ul>Pay: $600.00 - $700.00 per weekBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>Do you have experience working in AutoCAD or similar CAD programs?</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Work Location: Hybrid remote in Bloomfield Hills, MI 48302

Office Manager & Bookkeeper for Interior Design Firm

Lake Lanier Rowing Club

Job Title: Office Administrator &amp; Bookkeeper (Part time)Location: Gainesville, GA (Hybrid &ndash; some remote work possible)Reports to: LLRC Executive DirectorClassification: Part-Time Employee (W-2)Hours: Approximately 15 hours per weekCompensation: $22/hour, commensurate with experiencePosition Summary The Lake Lanier Rowing Club (LLRC) is seeking a detail-oriented and reliable Office Administrator &amp; Bookkeeper to support the club&rsquo;s day-to-day financial operations and general administrative functions. This part-time role is essential in maintaining the financial health and compliance of the organization, while enabling our Executive Director to focus on program development and event expansion.About Lake Lanier Rowing Club Lake Lanier Rowing Club is a registered 501(c)(3) nonprofit organization dedicated to promoting the sport of rowing and providing inclusive, community-centered programs for youth and adults. As a nonprofit, we rely on the support of volunteers, donors, and dedicated staff to fulfill our mission of advancing health, teamwork, and excellence through rowing. Employees play a key role in supporting our mission and upholding our commitment to public service and community engagement.Key Responsibilities Bookkeeping &amp; Financial Management <ul><li>Record and reconcile all transactions in QuickBooks Online</li><li>Process and track payments for bills, memberships, and vendors</li><li>Run payroll for coaches, contractors, and event staff</li><li>Maintain and reconcile credit card and bank statements monthly</li><li>Track receivables, issue invoices, and follow up on outstanding payments ● Assist in preparing financial summaries for events and programs</li></ul>Administrative Support <ul><li>Communicate with members and partners as required by the Executive Director</li><li>Maintain organized digital records for financial documentation, waivers, contracts, and insurance</li><li>Ensure timely collection and filing of W-9s and 1099s</li><li>Manage vendor files, certificates of insurance, and renewal tracking</li><li>Support inventory records for merchandise, medals, and club assets</li></ul>Compliance &amp; Reporting<ul><li>Assist with annual preparation of 1099 forms and 990 filings</li><li>Ensure income and expense categories align with nonprofit reporting standards</li><li>Coordinate with external accountant or CPA as needed</li></ul>Systems &amp; Integration Oversight <ul><li>Maintain and troubleshoot basic integrations between QuickBooks, SportsEngine, and payment processors</li><li>Ensure data integrity across platforms</li></ul>Qualifications <ul><li>2+ years of experience in bookkeeping or office administration</li><li>Proficiency with QuickBooks Online (required)</li><li>Experience with nonprofit accounting (preferred)</li><li>Familiarity with tools such as SportsEngine, Stripe, or Square is a plus</li><li>Strong attention to detail, organizational skills, and ability to work independently</li><li>Commitment to LLRC&rsquo;s mission and values</li></ul>Benefits <ul><li>Flexible schedule</li><li>Opportunity to support a growing youth and community sports organization</li><li>Meaningful impact on LLRC&rsquo;s financial stewardship and growth</li></ul>Please Note: This is a part-time position. LLRC does not offer additional benefits such as health insurance. Candidates should be prepared to manage their own coverage independently.Job Type: Part-timePay: $22.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Gainesville, GA 30506

Office Administrator and Bookkeeper

Envisia Group

Part-Time Bookkeeper (QuickBooks ProAdvisor) &mdash; South Florida / RemoteEnvisia Group, a small e-commerce business, is looking for a reliable part-time bookkeeper to join us on a long-term contractor basis. If you're an experienced bookkeeper looking for steady, flexible, long-term work, we'd love to hear from you.A current QuickBooks ProAdvisor certification is required for this role. We're also looking to work directly with an individual bookkeeper &mdash; bookkeeping firms, recruiters, and agencies should not apply.The role is mostly remote, but we'd like to meet in person to start, so you'll need to be based in South Florida (Miami to Palm Beach). After that first meeting, you'll work from home on a flexible schedule.We're looking for someone organized, trustworthy, and responsive &mdash; someone who can independently manage recurring bookkeeping tasks in QuickBooks with minimal supervision. A current QuickBooks ProAdvisor certification is required.What you'd handle:<ul><li>Weekly or biweekly bank and credit card reconciliations</li><li>General bookkeeping and QuickBooks maintenance, including general ledger review</li><li>Merchant account statement entry and reconciliation</li><li>Payroll-related bookkeeping support</li><li>Light accounts payable and administrative bookkeeping</li><li>Routine filings like Florida sales tax returns</li><li>Support as we move from QuickBooks Enterprise to QuickBooks Online</li><li>Inventory adjustment experience is a plus, but not required &mdash; we can train the right person on that part of the role.</li></ul>What we're looking for:<ul><li>Current QuickBooks ProAdvisor certification</li><li>Strong hands-on QuickBooks experience and a solid grasp of bookkeeping fundamentals and reconciliations</li><li>Highly reliable, detail-oriented, and responsive, with clear communication and good follow-through</li><li>Able to provide professional references from current or recent clients or employers</li><li>You'll need to personally perform the work &mdash; this role isn't open to firms, agencies, recruiters, or outsourced help</li></ul>Nice to have:<ul><li>E-commerce bookkeeping experience</li><li>Experience with QuickBooks Enterprise and/or Online</li><li>Inventory adjustment experience is a plus, but not required</li><li>Experience supporting small multi-entity businesses</li></ul>The details:<ul><li>Independent contractor role, roughly 5&ndash;7 hours per week to start</li><li>Long-term, ongoing relationship</li><li>Flexible remote schedule after the initial in-person meeting</li><li>$25&ndash;30 per hour, depending on experience and fit</li></ul>To apply, send a cover letter and share your background, your QuickBooks certifications, and your relevant experience. We look forward to hearing from you.Pay: $25.00 - $30.00 per hourWork Location: In person

Part-Time Bookkeeper (QuickBooks ProAdvisor) – South Florida / Remote

Ｆｉｔ

Senior Bookkeeper Opportunity &ndash; Entertainment Business Management FirmA well-established Entertainment Business Management Firm is seeking an experienced Senior Bookkeeper to join its growing team. This position offers comprehensive training, ongoing mentorship, and excellent opportunities for professional growth and career advancement. The firm also provides a competitive benefits package and a supportive, team-oriented environment.This is an immediate hybrid opportunity, with the flexibility to work remotely.Job Responsibilities<ul><li>Handle bookkeeping for high-net-worth individuals in the entertainment industry</li><li>Book and reconcile investment accounts</li><li>Process high-volume accounts payable and accounts receivable transactions</li><li>Prepare multiple bank reconciliations</li><li>Perform investment reconciliations</li><li>Process payroll and manage payroll tax filings, quarterly returns, and related compliance requirements</li><li>Prepare and issue annual 1099 forms</li><li>Maintain and manage vendor relationships</li><li>Prepare clear, accurate, and complete work papers</li></ul>Qualifications<ul><li>Bachelor's degree in Business Administration preferred; completion of accounting coursework is highly desirable</li><li>Prior experience in Entertainment Business Management or a CPA firm</li><li>Ideally 1+ years of bookkeeping experience, including A/P, A/R, bank reconciliations, payroll, sales tax, and business licenses</li><li>AgilLink accounting software experience is required</li><li>Experience processing cash receipts, vendor invoices, payroll taxes, quarterly returns, and bank reconciliations</li><li>Strong organizational skills with the ability to manage multiple deadlines</li><li>Excellent verbal and written communication skills</li><li>Professional phone etiquette and interpersonal skills</li></ul>This is an excellent opportunity for a motivated accounting professional seeking long-term growth within a respected entertainment business management firm.Pay: $75,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) 3% Match</li><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Paid training</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Century City, CA 90067

Senior Bookkeeper - Entertainment Business Management Firm

The Ocean Floor

Job Overview We are seeking a proactive and detail-oriented Bookkeeper / Administrative and Personal Assistant to join our small dynamic team. This vital role combines core bookkeeping responsibilities with administrative support, ensuring the smooth operation of financial processes and office functions. The ideal candidate will bring enthusiasm, precision, and a strong understanding of accounting principles to help maintain accurate financial records and support organizational efficiency. This position offers an exciting opportunity to develop your skills in a collaborative environment committed to excellence and growth.Responsibilities<ul><li>Manage day-to-day bookkeeping tasks using accounting software such as QuickBooks</li><li>Perform bank reconciliations and general ledger reconciliation to ensure accuracy of financial data</li><li>Prepare and record journal entries, including debits &amp; credits, for various accounts in accordance with GAAP (Generally Accepted Accounting Principles)</li><li>Handle accounts payable and accounts receivable processes, ensuring timely payments and collections</li><li>Assist with payroll processing and related tax filings to ensure compliance with governmental regulations</li><li>Conduct balance sheet reconciliation and account analysis to identify discrepancies and resolve issues promptly</li><li>Support budgeting activities by compiling financial data and preparing reports for management review</li><li>Filing monthly and quarterly taxes</li><li>Maintaining social media postings</li><li>Fulfill administrative and personal assistant tasks, running errands, ordering supplies, filling out applications, renewing permits and conversing with clients</li><li>Scheduling employees, contractors and vendors</li></ul>Requirements<ul><li>Proven experience with accounting software such as QuickBooks, Xero, Sage, or similar platforms</li><li>Strong understanding of corporate accounting principles, including double entry bookkeeping and financial concepts</li><li>Ability to perform account reconciliation, bank reconciliation, and general ledger accounting accurately</li><li>Excellent attention to detail with proficiency in 10 key typing and data entry skills</li><li>Knowledge of payroll processing, tax experience, and financial report writing is highly desirable</li><li>Effective communication skills combined with the ability to prioritize tasks in a fast-paced environment</li><li>Customer service and hospitality experience particularly in the marine and boating industry a plus</li></ul>Join us in a role that combines essential financial management with administrative excellence! We are dedicated to fostering a supportive workplace where your skills contribute directly to our success. If you thrive on accuracy, organization, and making a meaningful impact through your work, we want to hear from you!Job Type: Part-timePay: From $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Bookkeeper / Administrative Assistant

Cyclone Linehaul

Job Title: Remote Bookkeeper (Chicago-Based) &ndash; QuickBooks Experience RequiredPay: $42,000 &ndash; $47,000 per year Job Type: Full-Time Schedule: Monday&ndash;Friday, flexible hours (generally between 9:00 AM &ndash; 5:00 PM) Location Requirement: Must reside in the Chicago, IL area (occasional in-person meetings required)Job Description:Cyclone Linehaul is seeking a reliable and detail-oriented Bookkeeper to support our Controller and help manage day-to-day financial operations. This is a remote position; however, candidates must be based in the Chicago, IL area and available to meet in person a few times per month.This role is ideal for someone who is already comfortable using QuickBooks and can step in without requiring extensive training, while also being open to feedback and continuous improvement. You will play a key role in maintaining accurate financial records and ensuring transactions are properly documented.Key Responsibilities:<ul><li>Categorize and record financial transactions in QuickBooks</li><li>Attach invoices and receipts to corresponding transactions</li><li>Follow up on and track down missing receipts/documentation</li><li>Perform account reconciliations</li><li>Assist with general bookkeeping and administrative tasks as needed</li><li>Support the Controller with ongoing financial organization and reporting needs</li></ul>Qualifications:<ul><li>Prior bookkeeping experience required</li><li>Proficiency in QuickBooks (must be able to work independently)</li><li>Strong attention to detail and organizational skills</li><li>Coachable, with a willingness to learn and improve processes</li><li>Ability to manage tasks and follow through without constant supervision</li><li>Strong communication skills, especially for follow-ups on missing documentation</li><li>Must be based in the Chicago, IL area and able to meet in person periodically</li></ul>What We Offer:<ul><li>Competitive salary ($42,000 &ndash; $47,000)</li><li>Flexible work schedule</li><li>Remote work environment with limited in-person requirements</li><li>Opportunity to work closely with leadership and grow within the company</li></ul>How to Apply:Apply through Indeed with your resume. Candidates with hands-on QuickBooks experience will be prioritized.Pay: $42,000.00 - $47,000.00 per yearBenefits:<ul><li>Work from home</li></ul>Work Location: Remote

Remote Bookkeeper (Oswego, IL) - Quickbooks Experience Required

Search 6891+ Office bookkeeper jobs near you this June. New roles added regularly across leading industries. Apply today.