office coordinator

Alta facilities management services LLC

Office Coordinator ( Femail ) Dubai Real Estate Job SummaryWe are seeking a proactive, organized, and customer-focused Office Coordinator to support the daily operations of our Dubai real estate brokerage. The ideal candidate will ensure smooth office administration, coordinate with agents and management, maintain accurate records, and provide excellent client service.In addition to administrative responsibilities, this role will involve telecalling prospective and existing clients, following up on property inquiries, scheduling appointments, and supporting the sales team with lead management and CRM updates.Objectives of the Role● Ensure the smooth day-to-day operation of the office.● Provide administrative support to the sales and management teams.● Maintain organized records, documents, and client databases.● Serve as the first point of contact for office visitors and incoming calls.● Support lead generation by making outbound calls to prospective clients and following up on inquiries.● Deliver a professional and welcoming experience to clients, developers, and business partners.Key ResponsibilitiesOffice Administration● Manage daily office operations and ensure a well-organized work environment.● Coordinate meetings, appointments, and conference room bookings.● Maintain office supplies and coordinate maintenance requirements.● Handle incoming and outgoing correspondence, courier services, and office documentation.● Prepare reports, presentations, and other administrative documents as required.Client &amp; Reception Management● Welcome clients, investors, and business partners visiting the office.● Answer incoming phone calls and emails professionally and direct inquiries to the appropriate team members.● Coordinate client meetings with property consultants.● Maintain a high standard of customer service at all times.CRM &amp; Documentation● Maintain and update client records in the CRM system.● Upload and organize property listings and related documentation.● Assist with transaction files and compliance documentation.● Prepare contracts, forms, and administrative paperwork when required.Telecalling &amp; Lead Follow-Up● Make outbound calls to prospective buyers, sellers, landlords, and tenants.● Follow up on leads generated through property portals, social media, and marketing campaigns.● Qualify leads by understanding client requirements and updating CRM records.● Schedule meetings and property viewings for the sales team.● Conduct follow-up calls with existing clients to maintain relationships and gather feedback.● Support lead reactivation campaigns by contacting previous inquiries and inactive clients.Sales Support● Coordinate with property consultants regarding appointments and client requirements.● Assist in preparing property brochures, presentations, and marketing materials.● Liaise with developers, property owners, and service providers as required.● Support the team during project launches, exhibitions, and promotional events.Reporting● Prepare daily and weekly reports on office activities, lead follow-ups, and telecalling performance.● Maintain records of appointments, inquiries, and client interactions.● Assist management with operational reporting and administrative tasks.Skills &amp; Qualifications● Bachelor's degree or diploma in Business Administration, Management, or a related field.● 2&ndash;4 years of experience in office administration, customer service, or coordination.● Previous experience in the Dubai real estate industry is preferred.● Excellent verbal and written communication skills in English (additional languages are an advantage).● Strong organizational and multitasking abilities.● Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).● Experience using CRM systems and property management software is an advantage.● Professional telephone etiquette with confidence in making outbound calls.● Strong interpersonal skills and a customer-focused approach.● Ability to work in a fast-paced sales environment with attention to detail.Preferred Qualifications● Experience with Dubai real estate brokerages or property developers.● Familiarity with Property Finder, Bayut, Dubizzle, and other UAE property portals.● Knowledge of Dubai real estate documentation and sales processes.● Experience in telecalling, lead generation, customer support, or appointment setting.● Ability to communicate with international clients and investors.● Basic knowledge of digital marketing and social media platforms is an added advantage.Key Performance Indicators (KPIs)● Accuracy and timeliness of administrative tasks.● Office operational efficiency.● Number of outbound calls made per day.● Lead follow-up response time.● Qualified appointments scheduled for the sales team.● CRM data accuracy and timely updates.● Client satisfaction and responsiveness.● Successful coordination of meetings, events, and office operations.● Support provided to the sales team in achieving business targets.Why Join Us● Opportunity to work with a growing and dynamic Dubai real estate brokerage.● Collaborative and professional work environment.● Career growth opportunities within operations and sales support.● Exposure to Dubai's luxury, off-plan, and secondary property markets.● Performance-based incentives linked to telecalling, lead management, and operational excellence.Pay: AED6,000.00 - AED7,000.00 per monthWork Location: In person

Office Coordinator

A&E Mechanical Inc

OverviewWe are seeking a dynamic and highly organized Assistant Coordinator to join our team! In this vital role, you will be the backbone of our operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth</li><li>Operate multi-line phone systems, handle incoming calls, and route inquiries efficiently using excellent phone etiquette</li><li>Maintain organized filing systems, perform data entry, and ensure all records are accurate and up to date.</li><li>Coordinate calendar management and schedule appointments or meetings for staff members with precision</li><li>Support office management activities such as supply inventory, ordering materials, and maintaining a clean workspace</li><li>Provide customer support by responding promptly to inquiries via phone or email, ensuring a positive experience for all stakeholders</li><li>Manage shipping activities, including organization and receiving of goods in the warehouse.</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications for document creation and collaboration</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Excellent typing speed and accuracy for efficient data entry and document proofreading</li><li>Bilingual abilities are highly desirable to assist diverse clients and team members</li><li>Previous office experience demonstrating familiarity with clerical tasks, administrative support, and office management procedures</li><li>Knowledge of computer literacy including familiarity with office equipment such as printers, scanners, and fax machines</li><li>Exceptional time management skills to prioritize tasks and meet deadlines consistently</li><li>Personal assistant experience or calendar management expertise to coordinate schedules seamlessly</li></ul>Join us as an Assistant Coordinator where your proactive attitude will make a real impact! We value energetic professionals eager to grow their administrative expertise while supporting a collaborative team environment. This paid role is perfect for individuals passionate about delivering outstanding customer service and maintaining an organized workspace.Pay: $20.00 per hourPeople with a criminal record are encouraged to applyWork Location: In person

Assistant Office Coordinator

Ability Rehabilitation

<div>Company Description 
Ability Rehabilitation believes in placing the well-being of our patients first. We accomplish this by carefully selecting compassionate, dedicated, and team-oriented staff. Our company is therapist owned with over 20 years of qualified therapy experience. Step inside our locations, and you will feel a culture of care, professionalism, and human connection. We serve communities in nine counties, with a total of 23 outpatient clinics, and we are still growing, so join our company and grow with us! 
Job Description 
Ability Rehabilitation is seeking a Full-Time Front Office Coordinator who will be responsible for handling all functions necessary for an efficient and productive flow of patients between check-in, treatment, and check-outs to join our friendly, fun, and family-oriented team.<ul><li>
Greet patients and provide outstanding customer service</li><li>
Answer phones</li><li>
Electronic scheduling/book appointments</li><li>
Data entry</li><li>
Validate current personal and financial information</li><li>
Verify insurance benefits</li><li>
Charge tickets</li><li>
Collecting money over the counter</li><li>
Faxing, filing, and performing any other duties assigned</li></ul> 

Qualifications 
<ul><li>
High school diploma or equivalent</li><li>
1+ years of previous knowledge in a medical front office</li><li>
Excellent telephone skills</li><li>
Proficient in Word and Excel</li><li>
Previous experience with medical software preferred</li><li>
Team player attitude and energetic with a focus on excellent customer service</li><li>
Available and flexible with your hours</li><li>
Close attention to detail</li><li>
Great time management and organizational skills</li></ul> 

Additional Information 
At Ability Rehabilitation, we believe in fostering a rewarding and supportive work environment. We offer:<ul><li>
Competitive salary</li><li>
Excellent benefits package including 401k, health, dental, vision, and generous paid time off</li><li>
Multiple opportunities for professional development, specialization, and leadership</li><li>
Employee discount plans</li><li>
Employee Assistance Program (EAP)</li><li>
Investment from a company that wants you to succeed and thrive</li></ul></div>

Front Office Coordinator

Emery Accounting

WHAT YOU&rsquo;LL DOAccounting Solutions of Idaho (ASI) is seeking an experienced Bookkeeper and Office Coordinator to support day-to-day operations and bookkeeping functions. This person will most commonly serve as the first point of contact for our clients. This role serves as a key connection point between our clients and accounting team by managing client communication, coordinating intake and documentation, and maintaining accurate financial records. This role is essential in creating a positive client experience while keeping office operations organized and running smoothly. Other responsibilities aligned with this role but are not limited to:<ul><li>Oversee front desk at our in-office location, including answering incoming client calls and providing a professional, friendly first point of contact.</li><li>Facilitate client intake by collecting documentation and gathering necessary information to ensure Accounting Specialists can efficiently respond with actionable next steps.</li><li>Monitor and manage multiple shared email inboxes, routing messages appropriately and ensuring timely follow-up.</li><li>Maintain organized and accurate client records, ensuring documentation is accessible to both in-office and remote team members.</li><li>Utilize project tracking software to monitor workflow, deadlines, and outstanding tasks.</li><li>Support front office operations to include Client Invoicing, New Client Inquiries, and Daily Client record keeping.</li><li>Maintain strict confidentiality of client financial information, handling sensitive data with professionalism and discretion</li><li>Execute client bookkeeping workflows by gathering documentation, requesting clarification on financial activity, and coordinating with Payroll Specialists and Client Accounting Specialists to ensure complete and accurate financial reporting.</li><li>Maintain accurate and timely client financial records, including transaction entry, account reconciliations, bookkeeping clean-up, and preparation of financial reports for internal review and client use.</li></ul>WHAT YOU&rsquo;LL BRINGThe successful candidate will be adaptable, curious, and dependable, with the ability to quickly learn the unique needs of our diverse client base. They will be detail-oriented, organized, and comfortable transitioning between tasks efficiently in a fast-paced environment. The ideal candidate is able to work independently within structured workflows while remaining engaged and connected in a collaborative hybrid team environment. Other qualifications include:<ul><li>Must possess a high school diploma or GED; exposure to accounting, payroll, or bookkeeping principles is preferred.</li><li>Must have a minimum of two (1) years of bookkeeping or accounting experience.</li><li>Must have strong computer and technology skills with a minimum of one (1) year of experience working with Microsoft Office 365, including Outlook, Teams, and SharePoint.</li><li>Must be comfortable using standard office equipment, including scanners and printers, to manage client documentation and maintain organized digital records as well as run basic IT troubleshooting on all office equipment when necessary.</li><li>Must have demonstrated the ability to work independently while staying engaged in a collaborative, hybrid team environment.</li><li>Must have proficiency managing multiple communication channels, including shared inboxes, task management systems, and voicemail.</li><li>Must be comfortable answering phones and interacting with clients on a regular basis.</li><li>Must have strong attention to detail with solid analytical and problem-solving abilities.</li><li>Must have exceptional written and verbal communication skills.</li><li>Must be able to speak, read, write, and understand English fluently.</li><li>Must be eligible to work in the United States without employer sponsorship.</li></ul>WHAT WE OFFERWe&rsquo;re a collaborative, team-oriented group that takes pride in doing things right. Our work is transparent and shared, which means no one works in a silo. Team members step in to support one another, ask questions, and share knowledge freely. We value accountability, reliability, and a strong work ethic, while maintaining a supportive and down-to-earth environment where people genuinely enjoy working together. Additional position highlights:&middot; Flexible scheduling to support work-life balance&middot; Paid time off&middot; Variety of work and opportunities for growth&middot; Commission opportunitiesAccounting Solutions of Idaho hires exceptional team members who take pride in their work, build trust, and deliver with accuracy and care. If you&rsquo;re ready to grow, own your impact, and be part of a firm that values relationships as much as results, apply today!Job Type: Full-timePay: $17.00 - $21.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Physical Setting:<ul><li>Office</li></ul>Work Location: In person

Bookkeeper & Office Coordinator

Brookdale Senior Living

<div><h2 class="jobSectionHeader">About Us</h2><div> 
</div><div></div> 
<div><div>Brookdale is a Great Place to Be:
<ul><li>Gracious hospitality and neighborliness for our residents and families.</li>
<li>Home-like feel and all-around comfort for residents and visiting family members.</li>
<li>Entertaining events and gatherings so our residents can find connections in groups and 1:1 settings.</li>
<li>Industry leader in clinical care.</li>
<li>Nationwide company with 589 communities as of November 30, 2025, offering many opportunities to grow and learn as a sales professional.</li>
<li>Extensive corporate support including a robust training program.</li> 
</ul></div></div> 
 
<h2 class="jobSectionHeader">Job Description</h2>
Brookdale Waxahachie Assisted Living and Memory Care community - Recognized as 1 of America's Greatest Workplaces for Diversity by Newsweek in 2024 and 2025!

Make Lives Better Including Your Own: Our Business Office Coordinators have opportunities for advancement by exploring a new career in positions such as Business Office Managers, Sales Managers and Executive Directors.
If you want to work in an environment where you can become your best possible self, join us! You&rsquo;ll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.

Part and Full Time Benefits Eligibility
<ul>
<li>Medical, Dental, Vision insurance</li>
<li>401(k)</li>
<li>Associate assistance program</li>
<li>Employee discounts</li>
<li>Referral program</li>
<li>Early access to earned wages for hourly associates (outside of CA)</li>
<li>Optional voluntary benefits including ID theft protection and pet insurance</li>
</ul>
Full Time Only Benefits Eligibility
<ul>
<li>Paid Time Off</li>
<li>Paid holidays</li>
<li>Company provided life insurance</li>
<li>Adoption benefit</li>
<li>Disability (short and long term)</li>
<li>Flexible Spending Accounts</li>
<li>Health Savings Account</li>
<li>Optional life and dependent life insurance</li>
<li>Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan</li>
<li>Tuition reimbursement</li>
</ul>
Base pay in range will be determined by applicant&rsquo;s skills and experience. Temporary associates are not benefits eligible but may participate in the company&rsquo;s 401(k) program.

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting. 

<h2 class="jobSectionHeader">
Responsibilities</h2>
﻿
<ul><li>Our business office coordinators provide support to the community, which include accounts receivable, accounts payable, payroll and other human resources related duties.</li>
<li>You will also track community accounting changes, prepare and record all invoices for the community, assist with new hire documentation as well as organize and maintain personnel, resident, marketing and other files as needed.</li>
<li>An Associate's degree (A. A.) or equivalent from a two-year college or technical school; or minimum of one to two years related experience and/or training; or equivalent combination of education and experience is preferred.</li>
</ul>
<div>Brookdale is an equal opportunity employer and a drug-free workplace.</div></div><div></div>

Business Office Coordinator

Hingham

Job Type: full timeOverview:Come work with Hingham's finest, dental team. We are a busy general dental practice seeking an experienced dental office Front Desk Coordinator to join our team. The ideal candidate will be organized, customer service-oriented, and proficient in managing front desk operations in a dental office setting. Applicants must be friendly and possess a strong work ethic. Main job responsibilities include, filing dental insurance claims; maintaining the schedule and collecting co- payments. We offer a competitive salary. Please e-mail your resume. Qualified candidates will be contacted to schedule an interview.Responsibilities: - Manage the front desk activities including answering phones emails, and text messages, scheduling appointments, collecting acopayments and greeting patients. - - Coordinate patient check-in and check-out processes efficiently. Skills: - Strong organizational skills to manage front office operations effectively. - Excellent customer service abilities to provide a welcoming environment for patients. - Experience working at the front desk dental office is preferred. -Knowledge of Dentrix software helpful - Familiarity with dental receptionist duties would be advantageous.Pay: From $28.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Experience:<ul><li>Dental office: 1 year (Required)</li></ul>Work Location: In person

Dental Front Office Coordinator

Hiring Pakistan

A reputable company is hiring a Female Office Coordinator / Office Executive for its office located at I.I. Chundrigar Road, Karachi.The ideal candidate should have good communication skills, basic computer knowledge, and the ability to manage office coordination, quotations, invoices, records, calls, emails, and daily administrative tasks.Job Responsibilities<ul><li>Contact companies and follow up regarding business updates, documents, payments, and pending matters.</li><li>Prepare, manage, and maintain quotations and invoices.</li><li>Handle incoming and outgoing office calls, emails, and professional correspondence.</li><li>Coordinate with clients, companies, management, vendors, and internal staff.</li><li>Maintain office records, files, documents, and computer data.</li><li>Assist the manager in daily office operations and administrative work.</li><li>Keep proper records of quotations, invoices, client communications, and follow-ups.</li><li>Ensure assigned tasks are completed accurately and on time.</li><li>Perform general office coordination and administrative duties as required.</li></ul>Job Requirements<ul><li>Good verbal and written communication skills.</li><li>Basic computer knowledge and internet usage.</li><li>Familiarity with Microsoft Word, Microsoft Excel, email, and office documentation.</li><li>Experience in preparing quotations and invoices will be preferred.</li><li>Strong coordination, follow-up, and record-management skills.</li><li>Responsible, organized, punctual, and professional attitude.</li><li>Ability to work independently and report directly to the manager.</li><li>Female candidates residing in Karachi are encouraged to apply.</li></ul>Job DetailsJob Title: Female Office Coordinator / Office Executive Job Category: Administration, Office Management and Coordination Employment Type: Full-Time Reporting To: Manager Monthly Salary: Rs. 40,000 Working Hours: 10:00 AM to 5:00 PM Job Location: I.I. Chundrigar Road, KarachiCandidates living near I.I. Chundrigar Road, Saddar, Tower, Kharadar, Mithadar, Burns Road, City Railway Station, Civil Lines, Garden, Clifton, Lyari, and nearby Karachi areas will be preferred.Preferred Skills<ul><li>Office coordination</li><li>Office administration</li><li>Quotation preparation</li><li>Invoice management</li><li>Client communication</li><li>Company follow-ups</li><li>Data entry</li><li>Record keeping</li><li>Microsoft Office</li><li>Email handling</li><li>Telephone communication</li><li>Administrative support</li></ul>How to ApplyThis job vacancy is being advertised through Hiring Pakistan, a recruitment and job placement platform connecting qualified candidates with employers in Karachi and across Pakistan.Interested candidates should send their updated CV and clearly mention &ldquo;Female Office Coordinator / Office Executive&rdquo; in the email subject or WhatsApp message.Call or WhatsApp: 0348-2350367 Email: info.hiringpakistan@gmail.comOnly shortlisted candidates will be contacted for an interview.Pay: From Rs40,000.00 per monthApplication Question(s):<ul><li>Are u Female?</li><li>Fill out The Form ? https://bit.ly/jobs-in-pakistan</li></ul>Experience:<ul><li>Office Coordinator: 1 year (Preferred)</li></ul>Work Location: In person

Female Office Coordinator / Office Executive – Karachi

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