office coordinator

International CATS Contests (Private) Limited

Job Description: Office CoordinatorCompany: ICATS CONTESTS Position: Office Coordinator Location: Lahore Job Type: Full-TimeAbout ICATS CONTESTSICATS CONTESTS is a leading organizer of innovative academic and talent competitions designed to inspire students and professionals to push the boundaries of their creativity and knowledge. We provide a platform for participants worldwide to showcase their skills, gain valuable experience, and connect with a global community of peers and mentors. Our mission is to foster a spirit of healthy competition and lifelong learning.Position OverviewWe are seeking a highly organized, proactive, and energetic Office Coordinator to be the operational backbone of our dynamic organization. This role is crucial for ensuring the smooth day-to-day functioning of our office and providing critical support for our contest cycles. The ideal candidate will be a master multitasker with excellent communication skills, a keen eye for detail, and a passion for supporting a team that makes a real impact.Key ResponsibilitiesOffice Administration &amp; Operations:<ul><li>Serve as the first point of contact for the office, managing phone calls, emails, and visitor inquiries in a professional and friendly manner.</li><li>Maintain office supplies inventory by checking stock, anticipating needs, and placing orders.</li><li>Ensure the office environment is tidy, organized, and fully operational.</li><li>Coordinate with building management and vendors for office maintenance and services.</li><li>Manage incoming and outgoing mail and packages.</li></ul>Contest Support &amp; Logistics:<ul><li>Provide administrative support to the contest management team during peak seasons.</li><li>Assist with the preparation and shipment of contest materials, certificates, and prizes to participants and schools.</li><li>Help maintain and update participant databases with a high degree of accuracy.</li><li>Process participant registrations and respond to general inquiries from participants, parents, and educators.</li><li>Coordinate the scheduling of meetings, judging panels, and other contest-related events.</li></ul>Communication &amp; Coordination:<ul><li>Draft, proofread, and send official communications, such as emails and newsletters.</li><li>Act as a liaison between different internal teams (e.g., Marketing, IT, Contest Design) to ensure information flows smoothly.</li><li>Prepare materials for internal and external meetings, including agendas and minutes.</li></ul>Financial &amp; Record Keeping:<ul><li>Assist with basic bookkeeping tasks, such as processing invoices, expense reports, and tracking budgets for office supplies.</li><li>Maintain organized digital and physical filing systems for all administrative and contest-related documents.</li></ul>Qualifications &amp; SkillsRequired:<ul><li>Proven experience as an Office Coordinator, Administrative Assistant, or similar role.</li><li>Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.</li><li>Strong verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.</li><li>High level of discretion and confidentiality.</li><li>A positive, &quot;can-do&quot; attitude and the ability to work both independently and as part of a team.</li></ul>Preferred:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.</li><li>Familiarity with basic database management.</li><li>Basic understanding of social media platforms.</li></ul>What We Offer<ul><li>A competitive salary package.</li><li>A vibrant, supportive, and mission-driven work culture.</li><li>Opportunities for professional growth and development.</li></ul>How to ApplyInterested candidates should submit their resume and a cover letter detailing their interest and qualifications to catscontestspk@gmail.com with the subject line &quot;Office Coordinator Application&quot;.ICATS CONTESTS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Job Type: Full-timePay: Rs30,000.00 - Rs75,000.00 per monthWork Location: In person

Office Coordinator

Zillionaire Markets

The Office Coordinator plays a key role in ensuring the smooth day-to-day operation of the office. This position manages administrative tasks, supports internal teams, maintains office supplies and facilities, and coordinates communication between departments. The ideal candidate is organized, proactive, and detail-oriented with excellent communication skills.Key Responsibilities:<ul><li>Manage daily office operations, including scheduling, filing, and correspondence.</li><li>Serve as the first point of contact for visitors and handle incoming calls and inquiries.</li><li>Maintain office supplies inventory and place orders as needed.</li><li>Coordinate facility maintenance, repairs, and vendor relationships.</li><li>Support HR and management with onboarding, scheduling, and record-keeping.</li><li>Assist in organizing meetings, company events, and travel arrangements.</li><li>Maintain and update databases, records, and documentation.</li><li>Ensure a professional, efficient, and welcoming office environment.</li><li>Monitor and manage office budgets, petty cash, and expense reports.</li><li>Collaborate with various departments to improve workflow and communication.</li></ul>SkillsBachelor's degree in Business Administration or related field (preferred).1-3 years of experience in office administration or coordination.Excellent organizational and multitasking abilities.Strong verbal and written communication skills.Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).Positive attitude, reliability, and a team-oriented mindset.Ability to maintain confidentiality and handle sensitive information.

Al Kareem City

We are looking for a highly organized, proactive, and detail-oriented Office Coordinator who will support the CEO, coordinate with all departments, and ensure smooth office operations. This role offers continuous growth as job enrichment and job enlargement will take place.This role requires a polished personality, excellent communication skills, and strong management capabilities.Education Requirements (Must be from one of the following institutions):<ul><li>LUMS (Bachelor&rsquo;s or Master&rsquo;s)</li><li>NUST</li><li>COMSATS University Islamabad (CUI)</li><li>NUTECH</li><li>LGS International</li><li>Information Technology University</li><li>Lahore School of Economics (LSE)</li><li>University of Lahore (UOL)</li><li>NCA (National College of Arts)</li><li>Foreign Qualified Person will be given extra priority</li></ul>Candidates from these top-tier institutions will be preferred.Language &amp; Accent Neutrality<ul><li>Good English comprehension</li><li>Neutral accent or clear pronunciation</li><li>Ability to understand diverse international and local accents</li></ul>Tech LiteracyProficient in:<ul><li>Zoom</li><li>Google Meet</li><li>Notion</li><li>Slack</li><li>Trello</li><li>Google Workspace</li><li>Basic IT troubleshooting</li></ul>Problem-Solving<ul><li>Offers solutions, not excuses</li><li>Anticipates problems early</li><li>Handles pressure with smart decision-making</li></ul>Key Responsibilities<ul><li>Act as a bridge between the CEO and all departments</li><li>Communicate with all stakeholders on behalf of the CEO</li><li>Ensure accurate and timely flow of information</li><li>Conduct market research for business decisions</li><li>Assist in procurement, vendor comparisons, sourcing, and quotation evaluation</li><li>Manage office operations and administrative tasks</li><li>Organize CEO&rsquo;s schedules, meetings, and follow-ups</li><li>Maintain documentation, records, and filing systems</li><li>Coordinate with teams, clients, and vendors</li><li>Adapt to expanded responsibilities as the company grows (job enrichment &amp; enlargement)</li></ul>Required Skills<ul><li>Excellent verbal and written communication</li><li>Strong MS Office &amp; Google Workspace proficiency</li><li>Professional, well-presented, and disciplined</li><li>Strong multitasking and time management</li><li>Effective decision-making and problem-solving abilities</li></ul>Experience<ul><li>Fresh graduates can apply</li><li>1&ndash;2 years of admin, coordination, or research experience is a plus</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs300,000.00 per monthWork Location: In person

Gopuff

<div>
 We are seeking an experienced and highly organized
 
 Office Coordinator
 
 to support daily administrative operations and ensure our headquarters runs smoothly. This role requires a personable, detail-oriented individual who can multitask effectively, react quickly under pressure, and maintain a high level of professionalism. The Office Coordinator will manage mail and packages, support office organization, and assist with office events, supplies, and cross-functional needs.
 
 
 This position will report onsite, Monday through Friday in Aventura, FL.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Receive, log, and distribute daily mail and packages
 </li>
 <li>
 Review incoming mail for high-priority items and ensure expedited handling
 </li>
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 Scan and route all incoming mail appropriately
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 Manage confidential and sensitive information with discretion and timeliness
 </li>
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 Assist with event and off-site meeting setup and clean-up
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 Monitor daily lunch program deliveries; manage setup and make recommendations to reduce waste
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 Validate guest parking tickets and provide assistance to visitors as needed
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 Communicate with building management and security regarding incoming guests and vendors
 </li>
 <li>
 Manage conference room scheduling, readiness, and upkeep; ensure rooms are properly equipped and reset between meetings
 </li>
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 Oversee inventory of office snacks, beverages, and supplies; coordinate with facilities and vendors for restocking
 </li>
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 Provide day-to-day operational support to the to Executive Assistant to the CEOs and assist with special projects as needed
 </li>
 <li>
 Maintain confidentiality at all times regarding employees and third-party information
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 <li>
 Be physically able to work onsite during business hours and lift packages up to 20 lbs as required
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
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 A./B.S. degree preferred but not required with adequate experience
 </li>
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 1-2 years of reception, office coordination or administrative experience
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 Computer proficiency and working knowledge of GSuite and Gmail
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 Excellent verbal and written communication skills Ability to stay calm under pressure in a fast-paced environment
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 Creative thinker with a keen eye for process improvements
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 Attention to detail with ability to manage multiple priorities and responsibilities
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 Ability to work well either independently or as part of a team
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 <ul>
 <li>
 Gopuff pays employees based on market pricing and pay may vary depending on your location. The salary range below reflects what we&rsquo;d reasonably expect to pay candidates. A candidate&rsquo;s starting pay will be determined based on job-related skills, experience, qualifications, interview performance, and market conditions. These ranges may be modified in the future. Exceptions may be made for exceptional individuals. For additional information on this role&rsquo;s compensation package, please reach out to the designated recruiter for this role.
 </li>
 <li>
 This role is eligible for a discretionary annual cash bonus and participation in Gopuff&rsquo;s equity incentive plan.
 </li>
 <li>
 Base Salary Range: $60,000 - $65,000
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Medical/Dental/Vision Insurance
 </li>
 <li>
 401(k) Retirement Savings Plan
 </li>
 <li>
 HSA or FSA eligibility
 </li>
 <li>
 Long and Short-Term Disability Insurance
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 Mental Health Benefits
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 Fitness Reimbursement Program
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 <li>
 25% employee discount &amp; FAM Membership
 </li>
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 Flexible PTO
 </li>
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 Group Life Insurance
 </li>
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 EAP through AllOne Health (formerly Carebridge)
 
 
 </li>
 </ul>
 At Gopuff, we know that life can be unpredictable. Sometimes you forget the milk at the store, run out of pet food for Fido, or just really need ice cream at 11 pm. We get it&mdash;stuff happens. But that&rsquo;s where we come in, delivering all your wants and needs in just minutes.
 
 
 And now, we&rsquo;re assembling a team of motivated people to help us drive forward that vision to bring a new age of convenience and predictability to an unpredictable world.
 
 
 Like what you&rsquo;re hearing? Then join us on Team Blue.
 
 
 Gopuff is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We believe in diversity and encourage any qualified individual to apply.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
</div>

Horti Group

We are seeking a highly organized and versatile Office Coordinator to serve as the central hub of our landscape and horticulture business. This role is unique because it bridges the gap between Administration, Finance, and Field Operations.&#8203;You will not just sit at a desk; you will ensure that the financial data from our various business segments (e.g., Design, Construction, Maintenance) flows correctly into our billing systems, that field teams have the administrative support they need, and that the office runs smoothly.&#8203;Key Responsibilities&#8203;1. Finance &amp; Billing Coordination<ul><li>&#8203;Invoicing &amp; Receivables: Prepare and send accurate invoices for different business segments (e.g., monthly maintenance contracts vs. one-off landscape installation milestones). Follow up on outstanding payments.</li><li>&#8203;Expense Tracking: Collect and verify receipts from site supervisors and purchasers (e.g., nursery bills, hardware store receipts). Reconcile these against specific project budgets.</li><li>&#8203;Petty Cash Management: Manage the office petty cash and process cash requisition requests for daily site labor or fuel, ensuring all transactions are logged.</li><li>&#8203;Payroll Support: Collate timesheets for office staff, gardeners, and daily wage laborers to assist the HR/Finance department in payroll processing.</li></ul>&#8203;2. Operational Support (Landscape &amp; Horticulture)<ul><li>&#8203;Procurement Coordination: Assist in ordering plants, soil, and hardscape materials. Maintain a database of preferred vendors and nurseries to ensure competitive pricing.</li><li>&#8203;Asset &amp; Fleet Management: Maintain logs for company vehicles and machinery (lawnmowers, hedge trimmers). Schedule routine maintenance and handle vehicle registration or insurance renewals.</li><li>&#8203;Project File Management: Create and maintain physical and digital files for every project, ensuring that client contracts, designs, and &quot;As-Built&quot; drawings are filed correctly according to company SOPs.</li><li>&#8203;Site Communication: Act as the primary liaison between the office and site supervisors, ensuring they have the administrative resources (forms, permits, cash flow) required to work efficiently.</li></ul>&#8203;3. General Administration<ul><li>&#8203;Office Management: Oversee the upkeep of the office premises, manage office supplies, and coordinate with utility providers/landlords.</li><li>&#8203;Documentation: Draft internal memos, letters, and standard operating procedures (SOPs) as directed by management.</li><li>&#8203;Client Relations: Serve as the first point of contact for incoming calls and walk-in clients, maintaining a professional image for the company.</li><li>&#8203;Schedule Management: Manage the calendar for senior management, including scheduling client consultations and site visits.</li></ul>Job Type: Full-timePay: Rs47,500.00 - Rs57,500.00 per monthAbility to commute/relocate:<ul><li>Lahore: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your expected salary?</li><li>What is your notice period at your current job?</li></ul>Work Location: In person

Groworld vijatour private limited

Key Responsibilities<ul><li>Manage incoming and outgoing emails; draft, send, and respond to candidate and staff communications.</li><li>Contact candidates via phone to request, follow up, and confirm submission of necessary documents.</li><li>Maintain accurate records of documents received and pending.</li><li>Coordinate with internal departments and staff to ensure timely processing of applications.</li><li>Assist in scheduling appointments, reminders, and follow-ups with candidates.</li><li>Track progress of submissions and provide status updates when required.</li><li>Ensure all communication is handled professionally and in accordance with office standards.</li><li>Organize digital files and ensure proper documentation management.</li><li>Perform general administrative duties to support daily office operations.</li></ul>Required Skills &amp; Qualifications<ul><li>Strong verbal communication and professional calling etiquette.</li><li>Excellent email drafting and email management skills.</li><li>Good coordination and follow-up abilities.</li><li>Basic knowledge of office software (MS Office, Google Workspace, etc.).</li><li>Ability to multitask, stay organized, and work with attention to detail.</li><li>Prior experience in administration or office coordination (preferred but not mandatory).</li></ul>Personal Attributes<ul><li>Professional and polite communication style.</li><li>Responsible, punctual, and organized.</li><li>Able to work both independently and within a team.</li><li>Positive attitude and willingness to learn.</li></ul>Job Type: Full-timePay: &#8377;8,000.00 - &#8377;12,000.00 per monthWork Location: In person

CONTESTS ORGANIZERS

FULL TIME JOB OPPORTUNITYCommunication &amp; Coordination DepartmentICATS CONTESTS | www.catscontests.org&#9993; Contact: Ms. Um-e-FarwaPosition: Director, CoordinationAbout the Role:We're seeking enthusiastic interns to join our dynamic team! This 2-month intensive program offers hands-on experience in institutional communication and educational coordination.Key Responsibilities:&#9656; Manage correspondence with 500+ educational institutions&#9656; Coordinate contest logistics via email/WhatsApp/phone&#9656; Maintain organized digital records and databases&#9656; Assist in event planning and executionIdeal Candidate:&#10003; Fluent in professional English (written &amp; spoken)&#10003; Tech-savvy (MS Office, email management)&#10003; Exceptional organizational skills&#10003; Current student/recent graduate (any discipline)We Provide:* Monthly stipend* Comprehensive training program* Performance-based job opportunities* Professional recommendation lettersApplication Process:Send your CV to info@catscontests.orgFor queries: Contact at 0323-5132277Positions filling fast - Apply today!Job Type: Full-timePay: Rs35,000.00 - Rs45,000.00 per monthWork Location: In person

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