office coordinator

Impact Business Technologies

Position: Office CoordinatorLocation: IslamabadExperience Required: 2+ YearsWe are looking for a dedicated and organized Office Coordinator to join our team. The ideal candidate will play a key role in ensuring the smooth and efficient day-to-day operations of the office while supporting administrative and coordination activities across departments.Key ResponsibilitiesOffice Coordination<ul><li>Coordinate with different departments to ensure smooth communication and workflow.</li><li>Assist in maintaining an organized and productive office environment.</li></ul>Record Management<ul><li>Maintain accurate records of documents, correspondence, and important files.</li><li>Ensure proper documentation, filing, and secure storage of records.</li></ul>Documentation Support<ul><li>Assist in the preparation of technical documents, tenders, quotations, and reports.</li><li>Ensure all documents follow proper formatting and quality standards.</li></ul>Office Administration<ul><li>Manage office supplies and ensure timely procurement.</li><li>Maintain office equipment and coordinate maintenance when required.</li><li>Schedule meetings, appointments, and support general administrative tasks.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree (BBA, B.Com or equivalent).</li><li>Minimum 2 years of experience in office coordination, administration, or a related role.</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with attention to detail and multitasking ability.</li></ul>Interested candidates may apply via LinkedIn or share their CV at madiha.suhail@ibs.biz.pk.Job Type: Full-timePay: Rs55,000.00 - Rs60,000.00 per monthWork Location: In person

Office Coordinator

Manpoy

Job SummaryWe are seeking a highly organized and proactive Office Coordinator to oversee daily administrative operations and ensure the smooth functioning of our office. The ideal candidate will be detail-oriented, efficient, and capable of handling multiple tasks in a fast-paced environment.Key Responsibilities<ul><li>Coordinate and manage daily office operations</li><li>Handle incoming calls, emails, and correspondence</li><li>Maintain office supplies inventory and place orders when necessary</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Assist in organizing company events and meetings</li><li>Maintain filing systems (physical and digital)</li><li>Support HR and management with administrative tasks</li><li>Ensure office environment is clean, organized, and professional</li></ul>Requirements<ul><li>Proven experience as an Office Coordinator, Administrative Assistant, or similar role</li><li>Strong organisational and multitasking skills</li><li>Excellent verbal and written communication skills</li><li>Proficiency in English (spoken and written) is required</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to work independently and as part of a team</li><li>High school diploma or equivalent (Bachelor&rsquo;s degree preferred)</li><li>Must adhere to a professional dress code at all times</li></ul>Preferred Skills<ul><li>Time management and problem-solving abilities</li><li>Attention to detail</li><li>Basic knowledge of office management systems and procedures</li></ul>Benefits<ul><li>Competitive salary</li><li>Professional development opportunities</li><li>Friendly and supportive work environment</li></ul>Job Type: Full-timePay: Rs25,000.00 - Rs40,000.00 per monthWork Location: In person

RDE Logistics

Job Summary We are seeking a dynamic and highly organized Office Coordinator to join our team! This vital role is the heartbeat of our office operations, ensuring smooth daily functions, efficient communication, and seamless administrative support. As an Office Coordinator, you will manage a variety of responsibilities including Accounts Payable, Payroll, scheduling, vendor relations, human resources support, and office management. Your energetic approach and exceptional organizational skills will help foster a productive and welcoming environment for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your skills in a fast-paced, collaborative setting while making a meaningful impact on our organization&rsquo;s success.Duties<ul><li>Oversee daily office operations to ensure efficiency and organization across all departments</li><li>Manage appointment scheduling, calendar coordination, and meeting logistics for staff and leadership</li><li>Coordinate event planning activities including meetings, trainings, and company events to promote team engagement</li><li>Supervise administrative staff and provide training &amp; development opportunities to enhance team performance</li><li>Handle vendor management by sourcing supplies, negotiating contracts, and maintaining positive relationships with service providers</li><li>Maintain accurate bookkeeping records using QuickBooks Desktop for invoicing, expense tracking, and payroll processing</li><li>Support human resources functions such as onboarding new employees, managing files, and assisting with payroll administration</li><li>Oversee front desk responsibilities including multi-line phone systems, greeting visitors, and managing phone etiquette</li><li>Organize filing systems&mdash;both digital and physical&mdash;to ensure easy access to important documents</li><li>Manage office budgets and assist with basic bookkeeping tasks to keep expenses aligned with organizational goals</li></ul>Qualifications<ul><li>Proven experience in office management or administrative roles with strong clerical skills</li><li>Demonstrated supervisory experience with the ability to lead a team effectively</li><li>Proficiency in QuickBooks for financial management tasks such as payroll and budgeting</li><li>Excellent communication skills&mdash;both verbal and written&mdash;plus strong organizational abilities</li><li>Experience in event planning and vendor management to coordinate logistics smoothly</li><li>Knowledge of human resources procedures including onboarding, employee records management, and payroll support</li><li>Ability to handle multiple priorities efficiently in a fast-paced environment</li><li>Strong attention to detail combined with proactive problem-solving skills</li></ul>Pay: $25.00 - $28.00 per hourWork Location: In person

Clean Energy Ventures

<div>JOB OPENING: Office Coordinator
Hybrid with weekly travel into Boston Office
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.
Role Overview 
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs. 
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team. 
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization. 
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures. 
Key Responsibilities<ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul>
Qualifications &amp; Experience:
Qualified candidates will possess a strong combination of the following:<ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul>
When in doubt if you meet all these requirements, please apply!
Compensation &amp; Benefits
We provide competitive and holistic compensation to all our team members, including:<ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.
Closing Statement
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status. 

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Acentria Insurance

<div>Foundation Risk Partners, one of the fastest growing insurance brokerage and consulting firm in the US, is adding an Office Coordinator to their Acentria team in Destin, FL.

Job Summary:

The Office Coordinator duties and responsibilities include providing administrative support to ensure efficient operation of the branch. This position is familiar with a variety of the team's concepts, practices, and procedures and assists in administrative or clerical duties. Provide clerical assistance to operations support.

Essential Functions:
<ul>
<li>Greets and announces visitors</li>
<li>Answers phones and directs calls to appropriate team member and/or relay messages accurately</li>
<li>General office duties including providing clerical support to team</li>
<li>Keeps supplies stocked and organized</li>
<li>Receives and stamps incoming mail and distributes accurately and timely</li>
<li>Prepares certificates of insurance</li>
<li>Regularly interacts with clients and will help resolve client concerns</li>
<li>Schedules conference room reservations</li>
<li>Maintains acceptable standards with respect to company attendance policy</li>
<li>Adheres to agency customer service standards</li>
</ul>
Education &amp; Experience:
<ul>
<li>High School diploma or equivalent</li>
<li>Insurance experience preferred</li></ul><div> 
Disclaimer:

While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary.

Equal Employment Opportunity (EEO):

FRP provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other classifications protected by law.

Benefits:
FRP offers a comprehensive range of health-related benefit options including medical, vision, and dental. We offer a 401(k) with company match, company paid life insurance, STD, LTD and a generous PTO policy starting at 18 days per year plus 10 paid holidays &amp; 2 floating holidays!</div></div>

Luminey

Location: Raiwind, Lahore Job Type: (Full-Time)We are looking for a motivated and well-organized Office Coordinator to manage daily administrative and coordination tasks. The ideal candidate will support smooth office operations, assist different departments, and ensure proper record management.Key Responsibilities<ul><li>Manage day-to-day administrative and office coordination activities</li><li>Organize and maintain office files, records, and documentation</li><li>Coordinate communication between different departments</li><li>Schedule meetings and manage office calendars</li><li>Perform data entry and maintain accurate records</li><li>Provide administrative support to HR and accounts teams</li><li>Ensure smooth office operations and provide updates to management when required</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or relevant qualification preferred</li><li>Basic knowledge of MS Office (Word, Excel)</li><li>Good communication and coordination skills</li><li>Organized, responsible, and detail-oriented</li><li>Ability to work in a professional office environment and handle multiple tasks efficiently</li></ul>Job Type: Full-timeWork Location: In person

Service Corporation International

<div>Our associates celebrate lives. We celebrate our associates.
Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work!
National Cremation Society is the largest provider of affordable cremation services in the nation. Over the past 40 years, our experienced team has assisted families in carrying out final wishes more affordably, with dignity and respect. Certified a Great Place to Work 3 years in a row, we provide our team members a Work/Life Balance unique for our industry.
We are currently looking for an Office Coordinator responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day.
Why work for National Cremation Society? We are the largest provider of cremation and pre-arrangement services in the industry. In additional to Work/Life Balance, some rewarding benefits we provide include:<ul><li>
A generous compensation package</li><li>
Competitive health and wellness plans (medical, dental, vision, STD, LTD, wellness credits, etc.)</li><li>
401(k) with company match</li><li>
Paid Time Off (Vacation, Sick, Holiday and Personal time)</li><li>
Job-related training, tuition reimbursement, and career path development</li><li>
Company discounts, and more</li></ul>
Who should apply? If you are committed to teamwork, respect, trust, communication and accountability we would love to have you join our growing team today! Some essential duties, responsibilities and requirements for the Office Coordinator role include:<ul><li>
Support the sales team by processing and validating contractual agreements to ensure accuracy</li><li>
Provide exceptional customer service support by handling customer inquiries, questions, and updates</li><li>
Greet and assist visitors as they arrive at the office</li><li>
Answer and direct phone calls to the appropriate party along with taking and delivering messages accurately</li><li>
Produce and maintain same day checks, trust claims, and the reconciliation of bank records.</li><li>
Operate office equipment such as photocopiers, printers, fax machines, etc.</li><li>
Input statistical information into a CRM system and other databases</li><li>
Use of SOX compliance software to reconcile daily, weekly, and monthly reports</li></ul>
Requirements:<ul><li>
Proficient in Microsoft Office Suite (Word, Excel, Outlook)</li><li>
Time management and organizational skills</li><li>
Must have the ability to work independently or with a team</li><li>
Convey information clearly and concisely in written and spoken communication</li><li>
Capable of setting and meeting priorities and deadlines.</li><li>
General clerical tasks, accounts payable, data entry, etc.</li><li>
Ability to maintain composure in a fast-paced office setting</li><li>
Notary license preferred but not required</li><li>
High school diploma or Equivalent</li><li>
3- 5 years of administrative or related experience</li></ul>
What are you waiting for? If this describes you, apply today and find your &ldquo;Why&rdquo; in a rewarding career with National Cremation Society!
Postal Code: 30064
Category (Portal Searching): Administration and Clerical
Job Location: US-GA - Marietta</div>

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