office coordinator

M.IRFAN M.AAMIR & BROS

Job Description &mdash; Office Coordinator Position: Office CoordinatorLocation: Karachi, PakistanEmployment type: Full-time, Office-basedReports to: Office DirectorAbout the companyWe are a dynamic construction company delivering commercial and residential projects. We value safety, clear communication, operational rigor, and a collaborative office culture. The Office Coordinator supports the Office Director by ensuring the smooth, efficient running of the office and acting as a central point of contact for project teams, vendors, and site staff.Position summaryThe Office Coordinator is responsible for day-to-day office operations, administrative support, and coordination across projects and departments. This role ensures the Office Director&rsquo;s priorities are implemented, office processes run reliably, and internal and external stakeholders receive timely, professional service.Key responsibilities<ul><li>Serve as the primary point of contact for the office: answer phone, greet visitors, manage incoming/outgoing correspondence, and route communications appropriately.</li><li>Manage the Office Director&rsquo;s calendar, schedule meetings, prepare agendas, coordinate meeting logistics, and take/track minutes and action items.</li><li>Oversee office administration: ordering supplies, maintaining office equipment, managing vendor relationships (maintenance, security, cleaners), and ensuring a safe, organized work environment.</li><li>Support HR-related tasks: assist with onboarding/offboarding, coordinate background checks and inductions, maintain personnel files (confidentially), and schedule training and safety orientations.</li><li>Coordinate procurement and small-purchase processes: maintain vendor lists, obtain quotes, track purchase orders, and help reconcile invoices with the accounting team.</li><li>Maintain office and project records: organize and file contracts, permits, insurance certificates, and administrative project documentation (both digital and physical filing systems).</li><li>Assist with expense reporting and petty cash management: verify receipts, prepare expense submissions, and liaise with finance for timely processing.</li><li>Support project teams by coordinating site visit logistics, arranging temporary access/badges, and facilitating communication between field and office staff.</li><li>Prepare basic reports, presentations, and correspondence for the Office Director and project managers.</li><li>Implement and improve office procedures and workflows to increase efficiency and reduce administrative bottlenecks.</li><li>Ensure compliance with company policies on records retention, confidentiality, and safety procedures.</li><li>Perform ad-hoc administrative tasks and special projects as assigned by the Office Director.</li></ul>Required qualifications &amp; experience<ul><li>High school diploma or equivalent; certificate or diploma in Office Administration, Business, or related field preferred.</li><li>2+ years of administrative or office coordination experience; experience in construction, engineering, or a trades-related environment strongly preferred.</li><li>Proficiency with Microsoft Office (Outlook, Word, Excel) and comfort learning industry software (ERP, project management or construction management platforms).</li><li>Strong organizational skills and proven ability to manage multiple priorities and deadlines.</li></ul>Preferred skills &amp; competencies<ul><li>Excellent verbal and written communication skills; professional phone and email etiquette.</li><li>Meticulous attention to detail and strong follow-through.</li><li>Ability to build productive relationships with project teams, vendors and site personnel.</li><li>Discretion and the ability to handle confidential information sensitively.</li><li>Problem-solving mindset and initiative &mdash; able to anticipate needs and act autonomously.</li><li>Customer-service orientation and a calm, solutions-focused approach under pressure.</li><li>Basic numeracy and comfort preparing simple reconciliations and expense reports.</li></ul>Performance expectations / KPIs (examples)<ul><li>Office requests and inquiries responded to within 24 business hours.</li><li>Meeting logistics and Director calendar conflicts resolved proactively (target: 95% on-time coordination).</li><li>Onboarding paperwork and inductions completed within agreed timeframes.</li><li>Accuracy of administrative records and filing (target error rate &lt;1&ndash;2%).</li><li>Timely submission and basic reconciliation of expense reports (e.g., within 5 business days of receipt).</li></ul>Working conditions<ul><li>Standard office hours (9:00 AM &ndash; 6:00 PM)</li><li>Primarily office-based.</li><li>Role involves extended computer/phone use and frequent interaction with internal and external stakeholders.</li></ul>Job Type: Full-timeEducation:<ul><li>High School (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Office Coordinator

Confidential Events Agency

<div>
 
 This is a full-time on-site role for an Office Coordinator. Will be responsible for managing day-to-day administrative tasks, handling phone calls, operating office equipment, and ensuring efficient customer service for an Events Agency. Additionally, will maintain communication channels within the office and support the events team with coordination tasks.
 
 
 The ideal candidate should have a minimum of 4 years in corporate companies or Events companies or hotels.
 
 
 
 
 This role is located in Dubai and offers a salary of AED 3500.
 
 
 
 
 
 Job Description
 
 
 <ul>
 <li>
 Smooth running of all office operations and this will include all building and facilities management.
 </li>
 <li>
 Will be in-charge of the CEO&rsquo;s calendar and schedule
 </li>
 <li>
 Will have also an important role with Events team as an event coordinator as well , sending requests to hotels and suppliers and prepares quotes under the team supervision
 </li>
 <li>
 Assist in managing the company events.
 </li>
 <li>
 Maintain a good filing system as well as e-archive for administration documents
 </li>
 <li>
 Keeps a register of fixed assets and maintains an easy cross reference system of all company assets
 </li>
 <li>
 Manage office supplies and suppliers and be able to negotiate with them.
 </li>
 <li>
 Diary and calendar management
 </li>
 <li>
 Booking international travel arrangements
 </li>
 <li>
 Use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office
 </li>
 <li>
 Manage communication with Governmental entities for administration purposes
 </li>
 <li>
 Maintain the condition of the office and arrange for necessary repairs
 </li>
 <li>
 Provide daily reports to the Management as requested
 </li>
 <li>
 Manage the daily schedule of the company driver(s)
 </li>
 <li>
 Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
 </li>
 <li>
 Liaising with the Company&rsquo;s partners to arrange regular testing and maintenance for office IT and technical assets
 </li>
 <li>
 Maintaining employees&rsquo; HR records and leaves.
 </li>
 <li>
 Must be familiar with basic personnel affairs including social insurance, recruitment, etc.
 </li>
 <li>
 Accounting background is preferable.
 </li>
 <li>
 Managing reception and switch board
 </li>
 </ul>
 
 
 
 
 
 Skills
 
 
 
 The ideal candidates must have the following competencies:
 
 <ul>
 <li>
 At least 3-5 yrs. experience in a corporate company, events agency or a hotel in a similar role.
 </li>
 <li>
 Educational background in business, administration, and management related fields. (Minimum diploma award)
 </li>
 <li>
 Advanced knowledge in Microsoft Suite (Word, PowerPoint, Excel, outlook)
 </li>
 <li>
 Fluency in written and spoken English is a must. Possessing another language will be an added advantage.
 </li>
 <li>
 High organizational skills with eye for details
 </li>
 <li>
 Possessing a can-do flexible attitude all the time and can work well under pressure.
 </li>
 <li>
 Pleasant approachable personality.
 </li>
 <li>
 It&rsquo;s not a 9-6 industry so calibers need to be flexible when it comes to working hours.
 </li>
 <li>
 Ability to work independently and be a trouble-shooter.
 </li>
 <li>
 Strong collaboration, communication, and interpersonal skills.
 </li>
 <li>
 Excellent time management skills
 </li>
 <li>
 Exceptional customer service skills
 </li>
 <li>
 Strong prioritization and organization skills.
 </li>
 <li>
 Ability to handle confidential information
 </li>
 </ul>
</div>

Job Title: Female Office CoordinatorLocation: Mima Construction, 303, 3rd Floor, Central Hotel Building, Mereweather Road, KarachiJob Type: Full-TimeDepartment: Administration / Project SupportReports To: Office Manager / DirectorJob Overview:We are seeking a highly organized and proactive Office Coordinator to join our construction company team. The Office Coordinator plays a vital role in ensuring the smooth day-to-day operations of the office and supports project teams with administrative and external coordination tasks.As the Office Coordinator, she will be the central point of contact for all administrative activities that keep our construction office running smoothly. She is responsible for organizing project documentation, facilitating communication between external stakeholders and future business contacts, and ensuring that day-to-day operations support our project goals and company standards.This position requires strong communication, multitasking, and organizational skills, as well as the ability to thrive in a fast-paced, deadline-driven environment.Key Responsibilities:<ul><li>Provide administrative support to the General Manager and Director</li><li>Coordinate office operations, including scheduling meetings, maintaining records, and filing documentation</li><li>Drafting and sending out emails to other businesses for official communication</li><li>Administrative Support: manage incoming/outgoing correspondence (e-mail, mail, fax).</li><li>Team Liaison: Coordinate internal communications&mdash;bulletins, policy updates, and company announcements.</li><li>Maintain up-to-date project files, logs, and reports using digital tools or project management software</li><li>Liaise with clients, suppliers, and businesses professionally and efficiently</li><li>Handle incoming and outgoing correspondence, including emails, calls, and mail</li><li>Ensure compliance with company policies and safety procedures in all administrative tasks</li></ul>Requirements:<ul><li>Punctuality and strict adherence to office timings from 9 am to 6 pm (Monday to Saturday). A hardworking and dedicated candidate with the ability to understand the office responsibilities and carry out their daily tasks with a strong commitment will be rewarded.</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook);</li><li>Ability to draft emails to prospective business partners and emails requesting the distributorship for the products of established foreign companies.</li><li>Excellent verbal and written communication skills</li><li>Ability to work independently and as part of a team</li><li>Interpersonal Attributes: Positive attitude, strong work ethic, and the flexibility to adapt in a fast-paced environment.</li><li>Attention to detail and problem-solving abilities</li><li>High school diploma required; additional qualifications or certifications in administration or construction management are an advantage</li></ul>Preferred Skills:<ul><li>Familiarity with construction terminology and workflows</li><li>Professional demeanor with strong interpersonal skills</li><li>Organizational Abilities: Highly detail&#8208;oriented, with the ability to juggle multiple projects and deadlines.</li></ul>Why Join Us?<ul><li>Career Growth: Opportunities to advance into project coordination or office management roles.</li><li>Collaborative Culture: A supportive team environment that values mentorship and continuous learning.</li></ul>We encourage qualified female candidates who thrive in dynamic settings to apply and become an integral part of our office team.Job Type: Full-timeLanguage:<ul><li>English (Preferred)</li></ul>Work Location: In person

Female Office Coordinator

Boston Consulting Group (BCG)

<div>
 Who We Are
 
 
 Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.
 
 
 To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures&mdash;and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.
 
 
 What You'll Do
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Team &amp; Office Management
 </li>
 <li>
 Ensure optimal coordination within the support team and across departments.
 </li>
 <li>
 Manage day-to-day operations of two offices
 </li>
 <li>
 Ensure high attendance and operational efficiency across all office locations.
 </li>
 <li>
 New hire onboarding on Cairo office operations
 </li>
 <li>
 Facilities &amp; Building Management
 </li>
 <li>
 Oversee office functionality and appearance, ensuring both locations are well-maintained.
 </li>
 <li>
 Coordinate with vendors for monthly maintenance visits and resolve technical issues.
 </li>
 <li>
 Manage utility processes including water and electricity recharges. (Frequent checks till we have clear highs and lows to automate the process &ndash; Bi-weekly checks in the winters and weekly checks in the summer)
 </li>
 <li>
 Schedule and coordinate printer maintenance visits for both offices with local IT. (Happening on a monthly basis &ndash; with IT on ground with the maintenance team but you make sure they&rsquo;re scheduled)
 </li>
 <li>
 Handle office space planning, office design, expansion, remodeling, or relocation.
 </li>
 <li>
 Maintain communication with the landlord and oversee rental contracts.
 </li>
 <li>
 Lead new office projects, coordinating with BCG Cairo, global teams, architects, contractors, and service providers.
 </li>
 <li>
 Ad-hoc tasks related to the office facility
 </li>
 <li>
 Safety &amp; Security
 </li>
 <li>
 Act as the primary contact for all safety and security protocols for the Cairo office.
 </li>
 <li>
 Coordinate with global and regional teams on safety initiatives.
 </li>
 <li>
 Oversee building access systems and first aid readiness
 </li>
 <li>
 Support compliance with information security and data loss prevention (DLP) protocols.
 </li>
 <li>
 Coordinate with the global team of IRT sessions
 </li>
 <li>
 Ad-hoc tasks related to Safety and security of the office and BCG teams
 </li>
 <li>
 Send quarterly refreshers to the team on all BCG Cairo security processes
 </li>
 <li>
 IT Support
 </li>
 <li>
 Coordinate new hire IT setup and end-user support
 </li>
 <li>
 Manage access cards for the offices
 </li>
 <li>
 Ad-hoc tasks related to Office access
 </li>
 <li>
 Manage with IT employee business lines and make sure lines are activated prior to new employee joining
 </li>
 <li>
 Manage signpost on office screens when needed
 </li>
 <li>
 Office Operations &amp; Administrative Support
 </li>
 <li>
 Handle onboarding activities such as updating distribution lists and adding new hires to the office&rsquo;s list
 </li>
 <li>
 Oversee weekly kitchen and office supply orders for both office locations. (Quarterly surveys to be sent out to the team for order preferences to make sure team needs are met)
 </li>
 <li>
 Generate visa invitation letters for visiting teams.
 </li>
 <li>
 Manage internal communications tools the employee documentation.
 </li>
 <li>
 Ad-hoc tasks related to office management
 </li>
 <li>
 Bi-annual new hire welcome packs and professional photographs
 </li>
 <li>
 Mobility
 </li>
 <li>
 Support immigration documentation and coordinate with service providers (PEO).
 </li>
 <li>
 Track visa status of immigrants and upcoming travel requirements. (Tracking expiration dates for renewals)
 </li>
 <li>
 Assist global teams with employee transfers. (E.g. as security briefings)
 </li>
 <li>
 Coordinate with Global Mobility team on the requirements and the process to ensure compliance in all cases.
 </li>
 <li>
 Ad-hoc tasks required by Global Mobility Team for the mobility compliance.
 </li>
 <li>
 Transportation &amp; Local Logistics
 </li>
 <li>
 Approve and coordinate London cab bookings and MDP limo arrangements.
 </li>
 <li>
 Arrange local transportation for client workshops and office events.
 </li>
 <li>
 Maintain strong relationships with transportation vendors and resolve issues.
 </li>
 <li>
 Travel Coordination
 </li>
 <li>
 Oversee excel travel flight and hotel bookings for staff and visitors.
 </li>
 <li>
 Support team with visa processes with Excel travel.
 </li>
 <li>
 Liaise with Excel Travel and related vendors to streamline travel logistics.
 </li>
 <li>
 Ensure timely approvals and booking confirmations.
 </li>
 <li>
 Vendor &amp; Contract Management
 </li>
 <li>
 Interview, onboard, and manage contracts for local vendors (facilities, drivers, catering, etc.).
 </li>
 <li>
 Oversee all vendor communications and monthly invoice
 </li>
 <li>
 Ensure invoice accuracy before approvals and payments.
 </li>
 <li>
 Resolve issues between vendors and employees. (Such as issues with travel agency/car provider)
 </li>
 <li>
 Assisting the team during any escalation needed to make sure our team is getting the desired service level.
 </li>
 <li>
 Social Insurance &amp; Employee Documentation
 </li>
 <li>
 Manage social insurance processes including new hire registrations and offboarding.
 </li>
 <li>
 Manage documentation with BCG Cairo, Third Parties, and government agencies.
 </li>
 <li>
 Ensure records are maintained and accurate handovers occur during resignations.
 </li>
 <li>
 Support with employee ID, passport renewal or title changes by managing the documents needed from social insurance when requested.
 </li>
 <li>
 Ad-hoc tasks coming from the social insurance and employee documentation to ensure being compliant
 </li>
 <li>
 Maintain employee tracking sheet with all details required for easiest access.
 </li>
 <li>
 Financial Management
 </li>
 <li>
 Track and manage budgets related to facilities, mobility, consumables, and office events.
 </li>
 <li>
 Review and approve all related vendor invoices and maintain spend control.
 </li>
 <li>
 Office Events &amp; Engagement
 </li>
 <li>
 Plan and organize recurring and special events (bi-weekly, monthly, annual).
 </li>
 <li>
 Coordinate workshops and meetings for internal teams and clients.
 </li>
 <li>
 Source quotations, manage budgeting, and execute events in collaboration with local agencies.
 </li>
 <li>
 Establish corporate benefits such as restaurant and coffee shop deals for employees.
 </li>
 <li>
 Ad-hoc tasks related to office events to maintain high level of event management and problem solving
 
 
 </li>
 </ul>
 Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
 
 
 BCG is an E - Verify Employer. Click here for more information on E-Verify.
</div>

Hilton

<div>Engineering Office Coordinator
An Engineering Office Coordinator is responsible for managing the Engineering office to deliver an excellent Guest and Member experience. 
 
What will I be doing? 
Specifically, you will be responsible for performing the following tasks to the highest standards:
<ul><li>Carry out daily administrative activities of the Engineering office while adhering to Hilton Standards, policies and Procedures</li>
<li>Provide secretarial support to the Engineering team</li>
<li>Ensure all communications, particularly relating to owners, guests and the corporate office are handled promptly and professionally</li>
<li>Receive and distribute mail</li>
<li>Ensure outgoing mail is dispatched in a timely manner</li>
<li>Provide minutes to Engineering Team Meetings and compile management reports in a timely and accurate manner if necessary</li>
<li>Maintain adequate supplies of office stationary</li>
<li>Identify and build internal and external relationships</li>
<li>Carry out all filing</li>
<li>Comply with all key security mandates</li>
<li>Report any maintenance issues or hazards</li>
<li>Maintain own work area in a clean, tidy and good manner</li>
<li>Report defective materials and equipment</li>
<li>Assist with special projects related to the Engineering Office</li>
<li>Perform other tasks as assigned by management</li>
</ul>What are we looking for? 
An Engineering Office Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Excellent verbal and written communication skills in English</li>
<li>Excellent administration and IT skills</li>
<li>Committed to delivering a high level of customer service, both internally and externally</li>
<li>Flexibility to respond to a range of different work situations</li>
<li>Ability to work under pressure</li>
</ul>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
<ul><li>Previous Engineering Office Coordinator experience in a fast paced environment</li> 
</ul> 
 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Engineering Office Coordinator

Carrollton Springs

<div>Office Coordinator- PRN
**Schedule on as needed basis.
About Us
Carrollton Springs is a behavioral health hospital located in Carrollton, TX, part of the Dallas-Ft. Worth Metro Area north of Dallas, TX. We provide inpatient and outpatient programming for those facing mental health and addiction challenges. We treat adults ages 18+, as well as provide specialized programming for active duty military, veterans, first responders, and other high-risk frontline professionals. 
 
Programs include inpatient mental health and addiction treatment, Partial Hospitalization Programs (PHP) and Intensive Outpatient Programs (IOP).
Job Summary
The Office Coordinator supervises daily administrative operations and staff for an assigned area, ensuring smooth workflow, quality service, and compliance with organizational standards.
Responsibilities<ul><li>Determines, coordinates, and supervises daily staffing assignments and levels.</li><li>Provides direction, orientation, training, coaching, and mentoring to staff.</li><li>Assists with performance evaluations and disciplinary actions.</li><li>Assesses and ensures quality of services delivered and facilitates staff development programs.</li><li>Ensures staff compliance with departmental and organizational policies, procedures, and protocols.</li><li>Performs staff responsibilities as needed to fulfill required service levels.</li><li>Leads the handling and resolution of complex issues and complaints.</li><li>Regular and reliable attendance.</li><li>Performs other duties as assigned.</li><li>Must complete all assigned education in a timely manner.</li><li>Attends and participates in staff meetings, in-service trainings, projects, and committees.</li><li>Maintains a neat and professional appearance in compliance with the existing dress code.</li></ul>
Qualifications<ul><li>Associate's Degree in related field preferred. Applicable work experience may be used in lieu of education.</li><li>Requires critical thinking skills, decisive judgment, and the ability to work with minimal supervision.</li><li>Moderate communication skills and ability to use word processing, spreadsheets, and email systems.</li><li>Knowledge of HIPAA, compliance, and healthcare administrative policies.</li></ul>
EEOC Statement
Carrollton Springs is an Equal Opportunity Employer. Carrollton Springs is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.
Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.</div>

Office Coordinator- PRN

Faith Regional Health Services

<div>Work Status Details : Part Time Benefit Eligible | 64.00 Hours Every Two Weeks
 
Exempt from Overtime : Non-Exempt
 
Shift Details : Monday-Friday hours may vary
 
Department : Surgery Center | Reports To: Administrator-Surgery Center 
 
The mission of Faith Regional Health Services is to serve Christ by providing all people with exemplary medical services in an environment of love and care.
Summary: 
 
The Business Office Coordinator is responsible for directing and coordinating the daily financial and clerical operations of the Faith Regional Surgery Center. Directs and facilitates the operation of the business office to include all functions related to patient scheduling, admitting, billing, medical records, insurance, and collections in accordance with the Surgery Center's policies and procedures. Maintains payable and receivable within established guidelines and reports variances and trends to the Administrator proactively. May delegate duties as deemed necessary. Supports the goals of the Partnership and optimizes the financial and human resources of the Center. Performs as a role model for guest relations to ensure that the staff provides courteous, respectful, and personalized customer service.
The listing of job duties contained in this job description is not all inclusive. Duties may be added or subtracted at any time due to the needs of the organization. 
 
Responsibilities: 
 
1. Efficiently controls and coordinates the services provided by the business office.
2. Responsible for the monthly time schedule of the business office staff; coordinates daily time schedule with the OR schedule and PTO requests.
3. In collaboration with the Administrator supervises the staff in compliance with the Surgery Center policies; interviews, hires the staff in accordance with established staffing plans; assists in establishing performance standards and expectations; provides input for performance reviews and counsels and disciplines staff as necessary to assure effective department operations.
4. Responsible for adhering to the monthly budgets established for the Surgery Center. Reviews monthly budgets, identifies variances and assists the Administrator/Facility Manager to develop strategies to keep budget on track and maintain a cost effective and efficient Center; Assists in the preparation of the monthly statistical report.
5. Assists in developing policies and procedures; at least annually reviews the policies and procedures and updates as needed.
6. Assures accurate and timely billing of accounts; ensures that organized data and billing documents are maintained in patient's electronic health record; reviews for errors and requests revisions accordingly; remains in consistent communication with the billing companies regarding all billing practices. Ensures timely deposits to bank accounts.
7. Works accounts receivable as needed and follows up with billers as needed; determines accounts to be sent to collections, works to maintain A/R within set goals.
8. Prepares any requested information from third party payers.
9. Performs banking and checking functions, including daily deposits and petty cash management.
10. Supervises the registration, collaborates with the surgery scheduler as needed for scheduling patients for surgery; assures accurate verification of eligibility and pre-admission authorizations and benefits; ensures that the appropriate team members are notified of cancellations, denials, or changes in the surgery schedule in a timely manner.
11. Responsible for completeness and integrity of the data system; ensures that the staff is utilizing the system to its full capabilities.
12. Proficient in email, Microsoft word, excel and knowledge of SharePoint.
13. Collaborates with the physicians' office staff to identify needs; resolve all complaints in a timely manner
14. Identifies needs and recommends programs for staff development and education; evaluates orientation and in-service programs, identifying and recommending present and future needs; have regular departmental staff meetings to promote communication and problem solving and inform staff of any changes.
15. Respects and complies with decisions made by the Partnership and the Administrator/Facility Manager. 
 
Hours will be dependent on patient census and workload. Ability and willingness to work a flexible schedule, to include after-hours and weekends as necessary.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
 
Other information: 
 
Job Requirements:
The requirements listed below must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required.
EDUCATION (Minimum Requirements for Position):
GED or High School Diploma required.
Associate Degree required.
Previous Experience Requirements
EXPERIENCE:
Previous clinical experience preferred.
Previous management experience required.
Previous healthcare experience preferred.
Strong accounting experience, including accounts payable, accounts receivable, general ledger and collections preferred.
Combination of 3 years of education and experience in position field required.
Skills/Knowledge Requirements:
SKILLS (If Applicable):
Language Skills &ndash; Ability to read, write, speak, and understand the English language required.
Language Skills &ndash; Ability to read, write, speak, and understand the Spanish language preferred.
Proficient computer skills required.
Strong understanding of medical office and billing functions preferred.
KNOWLEDGE (If Applicable):
Surgical Scheduling required.
Billing and Collections required.
Insurance Verification required. 
 
Faith Regional Health Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.</div>

Business Office Coordinator

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