office coordinator

Mays Plus

<div>Full Time Benefits available, but not limited to:
<ul><li>
Medical - We offer 3 options including PHCS PPO Plan, PHCS HSA Plan, or Preventive Plus.</li><li>
Dental and Vision - Take advantage of our Delta Dental and VSP plans!</li><li>
401k Match - We offer a very generous 401k match!</li><li>
Paid Time Off - You will begin earning paid time off from day one!</li><li>
AFLAC - You can access short term disability, accident, and cancer policies through AFLAC.</li></ul>

Part-Time &amp; PRN Benefits
<ul><li>
Medical - Part-time and prn staff are offered Preventive Plus Plan coverage.</li><li>
401k Match - If you average over 1000 hours per year, we offer a very generous 401k match!</li><li>
AFLAC -You can access short term disability, accident, cancer policies through AFLAC.</li></ul>

As an Office Coordinator you would be responsible for staffing and dispatching caregivers to our valued clients. You may also find yourself filing, making copies, and answering phones. The Office Coordinator treats members and coworkers with respect and dignity and will always maintain confidentiality of all client information. The Office Coordinator should have excellent communication skills, leadership abilities, be flexible and cooperative in fulfilling obligations, comply with accepted professional standards and practices. You would ideally be a self-directed individual that is able to work with little supervision. 

Office Coordinator Essential Duties
<ul><li>
Answering calls, data entry, reports, and filing</li><li>
Communicating with Mays Plus clients to schedule caregiver visits</li><li>
Tracking unstaffed caregiver hours for region</li><li>
Corresponding staffing needs to recruitment</li><li>
Training and orientation of new caregivers in location</li><li>
Company car fleet maintenance/mileage management</li><li>
Ordering monthly office supplies</li></ul> 

Office Coordinator Requirements
<ul><li>
Successfully pass a OSBI background check and health screening</li><li>
Must have a valid driver's license and current auto insurance</li><li>
Authorized to work legally in the United States of America</li>
Able to provide 2 valid forms of identification as listed on USCIS Form I-9 
<li>
</li></ul>This is not a full list of duties and responsibilities. A full job description will be provided

Mays Plus is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
About Us

Why work for Mays Plus?

We provide our employees with an atmosphere that will encourage them to develop their talents to their highest potential while being caregivers to those in need of personal care services. Join our Team to provide inspired care by offering a loving professional team approach to rendering care, allowing a patient to comfortably remain where they live for as long as services are required. 


Wondering what amazing benefits we can offer you?

Full-Time Benefits
<ul><li> Medical - We offer three options including PHCS PPO Plan, PHCS HSA Plan, or Preventive Plus.</li></ul>
<ul><li> Dental and Vision - Take advantage of our Delta Dental and VSP plans!</li></ul>
<ul><li> 401k Match - We offer a very generous 401k match!</li></ul>
<ul><li> Paid Time Off - You will begin earning paid time off from day one! The annual average for paid time off accrual is 18 days per year to start.</li></ul>

 AFLAC - You can access short term disability, accident, and cancer policies through AFLAC

Part-Time &amp; PRN Benefits
<ul><li> Medical - Part-time are offered Preventive Plus Plan coverage.</li></ul>
<ul><li> 401k Match - If you average over 1000 hours per year, we offer a very generous 401k match!</li></ul>
<ul><li> AFLAC -You can access short term disability, accident, cancer policies through AFLAC.</li></ul></div>

Office Coordinator

RDE Logistics

Job Summary We are seeking a dynamic and highly organized Office Coordinator to join our team! This vital role is the heartbeat of our office operations, ensuring smooth daily functions, efficient communication, and seamless administrative support. As an Office Coordinator, you will manage a variety of responsibilities including Accounts Payable, Payroll, scheduling, vendor relations, human resources support, and office management. Your energetic approach and exceptional organizational skills will help foster a productive and welcoming environment for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your skills in a fast-paced, collaborative setting while making a meaningful impact on our organization&rsquo;s success.Duties<ul><li>Oversee daily office operations to ensure efficiency and organization across all departments</li><li>Manage appointment scheduling, calendar coordination, and meeting logistics for staff and leadership</li><li>Coordinate event planning activities including meetings, trainings, and company events to promote team engagement</li><li>Supervise administrative staff and provide training &amp; development opportunities to enhance team performance</li><li>Handle vendor management by sourcing supplies, negotiating contracts, and maintaining positive relationships with service providers</li><li>Maintain accurate bookkeeping records using QuickBooks Desktop for invoicing, expense tracking, and payroll processing</li><li>Support human resources functions such as onboarding new employees, managing files, and assisting with payroll administration</li><li>Oversee front desk responsibilities including multi-line phone systems, greeting visitors, and managing phone etiquette</li><li>Organize filing systems&mdash;both digital and physical&mdash;to ensure easy access to important documents</li><li>Manage office budgets and assist with basic bookkeeping tasks to keep expenses aligned with organizational goals</li></ul>Qualifications<ul><li>Proven experience in office management or administrative roles with strong clerical skills</li><li>Demonstrated supervisory experience with the ability to lead a team effectively</li><li>Proficiency in QuickBooks for financial management tasks such as payroll and budgeting</li><li>Excellent communication skills&mdash;both verbal and written&mdash;plus strong organizational abilities</li><li>Experience in event planning and vendor management to coordinate logistics smoothly</li><li>Knowledge of human resources procedures including onboarding, employee records management, and payroll support</li><li>Ability to handle multiple priorities efficiently in a fast-paced environment</li><li>Strong attention to detail combined with proactive problem-solving skills</li></ul>Pay: $25.00 - $28.00 per hourWork Location: In person

Luminey

Location: Raiwind, Lahore Job Type: (Full-Time)We are looking for a motivated and well-organized Office Coordinator to manage daily administrative and coordination tasks. The ideal candidate will support smooth office operations, assist different departments, and ensure proper record management.Key Responsibilities<ul><li>Manage day-to-day administrative and office coordination activities</li><li>Organize and maintain office files, records, and documentation</li><li>Coordinate communication between different departments</li><li>Schedule meetings and manage office calendars</li><li>Perform data entry and maintain accurate records</li><li>Provide administrative support to HR and accounts teams</li><li>Ensure smooth office operations and provide updates to management when required</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or relevant qualification preferred</li><li>Basic knowledge of MS Office (Word, Excel)</li><li>Good communication and coordination skills</li><li>Organized, responsible, and detail-oriented</li><li>Ability to work in a professional office environment and handle multiple tasks efficiently</li></ul>Job Type: Full-timeWork Location: In person

Clean Energy Ventures

<div>JOB OPENING: Office Coordinator
Hybrid with weekly travel into Boston Office
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.
Role Overview 
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs. 
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team. 
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization. 
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures. 
Key Responsibilities<ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul>
Qualifications &amp; Experience:
Qualified candidates will possess a strong combination of the following:<ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul>
When in doubt if you meet all these requirements, please apply!
Compensation &amp; Benefits
We provide competitive and holistic compensation to all our team members, including:<ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.
Closing Statement
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status. 

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Service Corporation International

<div>Our associates celebrate lives. We celebrate our associates.
Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work!
National Cremation Society is the largest provider of affordable cremation services in the nation. Over the past 40 years, our experienced team has assisted families in carrying out final wishes more affordably, with dignity and respect. Certified a Great Place to Work 3 years in a row, we provide our team members a Work/Life Balance unique for our industry.
We are currently looking for an Office Coordinator responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day.
Why work for National Cremation Society? We are the largest provider of cremation and pre-arrangement services in the industry. In additional to Work/Life Balance, some rewarding benefits we provide include:<ul><li>
A generous compensation package</li><li>
Competitive health and wellness plans (medical, dental, vision, STD, LTD, wellness credits, etc.)</li><li>
401(k) with company match</li><li>
Paid Time Off (Vacation, Sick, Holiday and Personal time)</li><li>
Job-related training, tuition reimbursement, and career path development</li><li>
Company discounts, and more</li></ul>
Who should apply? If you are committed to teamwork, respect, trust, communication and accountability we would love to have you join our growing team today! Some essential duties, responsibilities and requirements for the Office Coordinator role include:<ul><li>
Support the sales team by processing and validating contractual agreements to ensure accuracy</li><li>
Provide exceptional customer service support by handling customer inquiries, questions, and updates</li><li>
Greet and assist visitors as they arrive at the office</li><li>
Answer and direct phone calls to the appropriate party along with taking and delivering messages accurately</li><li>
Produce and maintain same day checks, trust claims, and the reconciliation of bank records.</li><li>
Operate office equipment such as photocopiers, printers, fax machines, etc.</li><li>
Input statistical information into a CRM system and other databases</li><li>
Use of SOX compliance software to reconcile daily, weekly, and monthly reports</li></ul>
Requirements:<ul><li>
Proficient in Microsoft Office Suite (Word, Excel, Outlook)</li><li>
Time management and organizational skills</li><li>
Must have the ability to work independently or with a team</li><li>
Convey information clearly and concisely in written and spoken communication</li><li>
Capable of setting and meeting priorities and deadlines.</li><li>
General clerical tasks, accounts payable, data entry, etc.</li><li>
Ability to maintain composure in a fast-paced office setting</li><li>
Notary license preferred but not required</li><li>
High school diploma or Equivalent</li><li>
3- 5 years of administrative or related experience</li></ul>
What are you waiting for? If this describes you, apply today and find your &ldquo;Why&rdquo; in a rewarding career with National Cremation Society!
Postal Code: 30064
Category (Portal Searching): Administration and Clerical
Job Location: US-GA - Marietta</div>

University of Utah

<div>Details
Open Date 03/26/2026
Requisition Number PRN16897N
Job Title Office Assistant
Working Title Office Coordinator
Career Progression Track B
Track Level
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Type Non Benefited Staff / Student
Temporary? Yes
Standard Hours per Week 20
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary
April: 10-20 hours/week, flexible schedule
May: 20-40 hours/week (increasing), standard office hours &amp; some evening staff trainings
June 1-August 14: 40 hours/week, Mon 6a-2p &amp; Tu-F 7:30a-3:30p
August 17-December 15: 10-15 hours/week, flexible M-F schedule
<ul><li>This is a temporary role that ends December 15th
</li></ul>Is this a work study job? No
VP Area Academic Affairs
Department 02203 - Youth &amp; Personal Enrichment
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 17.25
Close Date 06/26/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
This is an administrative role with Youth Education&rsquo;s Club U Day Camp and Campus Camps programs. Youth Education customers are parents/guardians of youth participants. After Youth Camps end in August, this role will continue and transition to serving the Osher Lifelong Learning Institute until December 15.
The Osher program is a non-credit academic program designed for adult learners ages 50 and better. This role will help administer the Osher Special Events program, which offers tours and fun social events for Osher members.
Responsibilities
The responsibilities of this role are:
75% Office-based administrative work &ndash; Phone calls, Emails, Paperwork &amp; Printing, Event Management, Reservations &amp; Scheduling, etc.
25% In-person engagement &ndash; Staff &amp; Volunteer Trainings, Program Events, Material Distribution, etc.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Excellent organizational skills.
Excellent grammar, spelling, and proofreading skills.
At least 18 years of age.
Possess a valid driver&rsquo;s license.
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (&ldquo;URS&rdquo;). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS&rsquo; post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans&rsquo; preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran&rsquo;s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information can be located on theUniversity of Utah Non‑Discrimination page.
Online reports may be submitted atoeo.utah.edu.</div>

Tidewater Physicians Multispecialty Group

<div>Position Summary
The Office Coordinator assists with the overall functions in the office and gives direction to staff under the supervision of the medical office manager. Must have strong organizational skills, customer service orientation, time management, computer operation, and confidentiality.
Major Duties and Responsibilities<ul><li>
Assists office manager with overseeing the daily office operations and delegates as needed.</li><li>
Responsible for training new front office staff and responsible for appropriate staff coverage and staff schedules (which includes filling in as needed- must know how to perform all front office duties: checking in/checking out, collecting copays, answering phones, verifying insurance).</li><li>
Functions in a multi-disciplinary environment, which requires the application of excellent customer service skills and able to handle all staff/coworker interactions professionally.</li><li>
Implements efficient front office procedures as needed.</li><li>
Ensure staffing reports to work and inform department managers are advised if staff does not show or is late for work.</li><li>
Appointment scheduler on multiple telephone line system.</li><li>
Checking in patients for appointments and checking out patients at the end of appointments.</li><li>
Verifying insurance and collecting copays and balances.</li><li>
Creating patient charts with protected health information.</li><li>
Greeting and assisting efficiently and professionally patients and other customers that present to the practice with business other than appointments.</li><li>
Assure timely delivery of patient services and maintains strictest confidentiality.</li><li>
First point of contact to resolve patient complaints received.</li><li>
Accounts Payable duties for the location to include:<ul><li>
Monthly reporting of the timeshare schedule to accounting department and Regional Operations Manager for expense purposes.</li><li>
Petty Cash oversight and replenishment, and invoice submission for the site.</li><li>
Monthly financial review of the GL and Trend Report for the location to ensure proper expense allocation and communicating discrepancies to Regional Operations Manager and accounting department.</li><li>
Daily Deposit reporting and submission.<ul><li>
Answer patient billing questions, works bad debt delinquent reports (includes delinquent letter preparation and calls to patients), set up budget plans, collect patient balances, prepares fee slips with include insurance verification, and checking patients.</li><li>
CBO liaison regarding insurance issues.</li><li>
Correct front office errors/issues which include educating teams.</li></ul></li></ul></li><li>
Act as a liaison between the physicians and office manager and clerical staff.</li></ul><ul><li>
Functions in a multi-disciplinary environment, which requires the application of excellent customer service skills.</li><li>
Perform other duties, as requested.</li></ul>
Knowledge, Skills and Abilities
<ul><li>Knowledge of computer systems and applications.</li><li>
Knowledge of office equipment.</li><li>
Knowledge of medical terminology and office procedures.</li><li>
Knowledge of grammar, spelling, and punctuation to type from draft copy, review and edit reports, and correspondence.</li><li>
Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately.</li><li>
Pays strong attention to detail.</li><li>
Excellent customer service skills.</li><li>
Ability to work scheduled hours as defined in the job offer.</li><li>
Ability to communicate effectively and professionally.</li><li>
Ability to present information in an organized manner.</li><li>
Skill in multi-tasking.</li></ul>
Education / Training / Requirements
<ul><li>High school diploma or equivalent required.</li><li>
One year experience in a medical environment (or)</li></ul>
Physical Demands
<ul><li>Ability to lift or move equipment.</li><li>
Ability to stand and walk for limited periods of time; sit for extended periods of time.</li><li>
Ability to enter data into a computer via a keyboard.</li><li>
Ability to occasionally reach, bend, stoop and lift up to 30 lbs. *</li><li>
Ability to grasp and hold up to 30 lbs.*</li><li>
Ability to occasionally squat and lean over.</li><li>
Ability to hear normal voice level communications in person or through the telephone.</li><li>
Ability to speak clearly and understandably; basic vision, corrected.</li><li>
Ability to see and understand data on a computer screen.</li></ul>
Success Factors
<ul><li>Alignment with Company Mission and Core Values</li><li>
Excellent Time Management/Organized</li><li>
Open Communication/Positive</li><li>
Goal Driven</li><li>
Excellent Customer Service</li><li>
Juggles Multiple Priorities</li><li>
Accuracy and Attention to Detail</li></ul>
All statements are essential functions of the position unless identified as non-essential by an asterisk (*).</div>

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