office coordinator

RSB PROJECTS PRIVATE LIMITED

<div>
 
 
 About the job
 
 
 
 
 
 
 
 
 Job Title: Office Coordinator cum Tendering Engineer
 
 
 
 
 
 
 
 
 
 Job Summary
 
 
 
 
 The Office Coordinator cum Tendering Engineer is responsible for managing daily office operations while overseeing the preparation, submission, and follow-up of tenders. This role combines administrative coordination with technical and commercial tendering expertise to ensure smooth office functioning and successful bid submissions.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 
 A. Tendering &amp; Engineering Duties
 
 
 
 <ul>
 <li>
 Identify and monitor tender opportunities through portals and clients
 </li>
 <li>
 Review tender documents, drawings, specifications, and BOQs
 </li>
 <li>
 Prepare technical and commercial proposals
 </li>
 <li>
 Coordinate with internal departments (engineering, procurement, finance) for required inputs
 </li>
 <li>
 Prepare cost estimates and pricing analysis
 </li>
 <li>
 Ensure timely submission of bids in compliance with client requirements
 </li>
 <li>
 Maintain tender database and track submission status
 </li>
 <li>
 Attend pre-bid meetings and clarify technical queries
 </li>
 <li>
 Follow up on submitted tenders and negotiate when required
 </li>
 <li>
 Prepare post-award documentation and support project handover
 </li>
 </ul>
 
 
 
 
 
 
 B. Office Coordination Duties
 
 
 
 <ul>
 <li>
 Manage day-to-day office operations and administrative activities
 </li>
 <li>
 Coordinate meetings, appointments, and schedules
 </li>
 <li>
 Maintain office records, files, and documentation
 </li>
 <li>
 Handle correspondence (emails, calls, letters)
 </li>
 <li>
 Coordinate with vendors, suppliers, and service providers
 </li>
 <li>
 Monitor office supplies and procurement requirements
 </li>
 <li>
 Assist management with reports, presentations, and documentation
 </li>
 <li>
 Ensure compliance with company policies and procedures
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 
 MBA in a relevant field
 
 (Operations / Finance / Marketing / Project Management or equivalent)
 </li>
 <li>
 1-5 years of experience in tendering and office administration
 </li>
 <li>
 Knowledge of tendering procedures, documentation, and costing
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, PowerPoint)
 </li>
 <li>
 Familiarity with tender portals and e-procurement systems
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent communication and coordination abilities
 </li>
 <li>
 Ability to work under deadlines and manage multiple tasks
 </li>
 </ul>
 
 
 
 Key Skills
 
 
 
 <ul>
 <li>
 Technical analysis
 </li>
 <li>
 Cost estimation &amp; BOQ preparation
 </li>
 <li>
 Documentation management
 </li>
 <li>
 Vendor coordination
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Negotiation skills
 </li>
 <li>
 Multitasking ability
 </li>
 </ul>
 
 
 
</div>

Office Coordinator

Azizi Developments

<div>
 
 One of our many projects, Azizi Venice, where Azizi is the Master Developer, has an approximate value AED 30 billion and is a mixed-use development located in Dubai South. The crown jewel located at the heart of the development will be Azizi Opera, a state-of-the-art opera house. Azizi Venice is planned to welcome over 30,000 visitors daily and Azizi Opera will become one of the most notable venues for high-caliber events in the emirate.
 
 
 
 
 
 We are Azizi, a leading Dubai-based developer and a passionate team of people driven by the goal of crafting beautiful homes for people living in the UAE. Our portfolio spans across Dubai&rsquo;s prime residential and commercial destinations, showcasing our commitment to transparency, customer centricity, quality, integrity and adding value through a construction-driven approach.
 
 
 
 
 
 
 Role Overview:
 
 
 
 
 
 
 The
 
 Office Coordinator
 
 will provide essential administrative, coordination, and operational support to the Hospitality division. This is a pivotal role within a small, fast-paced team, requiring a highly organized, proactive individual who can manage multiple priorities, support senior stakeholders, and help ensure the smooth day-to-day running of the department.
 
 
 
 
 
 The role will act as the central point of coordination across internal teams and external partners, supporting hospitality development, F&amp;B initiatives, and operational planning.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Administrative &amp; Office Support
 </li>
 <li>
 Provide comprehensive administrative support to the Hospitality leadership team, including calendar management, meeting coordination, and document preparation.
 </li>
 <li>
 Manage correspondence, filing systems, and document control for hospitality and F&amp;B-related materials.
 </li>
 <li>
 Prepare presentations, reports, trackers, and meeting minutes as required.
 </li>
 <li>
 Coordination &amp; Team Support
 </li>
 <li>
 Act as the main point of contact for the Hospitality division, liaising with internal departments such as Development, Finance, Design, Legal, and Procurement.
 </li>
 <li>
 Coordinate with external consultants, operators, designers, and advisors to support project workflows.
 </li>
 <li>
 Assist with the organization of workshops, site visits, and stakeholder meetings.
 </li>
 <li>
 Project &amp; Operational Assistance
 </li>
 <li>
 Support hospitality and F&amp;B projects by maintaining trackers, timelines, and action logs.
 </li>
 <li>
 Assist with budget tracking, invoice processing, and follow-ups in coordination with Finance.
 </li>
 <li>
 Help manage contracts, proposals, NDAs, and consultant documentation.
 </li>
 <li>
 General Office Management
 </li>
 <li>
 Support day-to-day office operations for the Hospitality team, including office supplies, systems access, and onboarding of new team members.
 </li>
 <li>
 Ensure hospitality team processes are followed and continuously improved where possible.
 </li>
 <li>
 Handle ad hoc tasks and requests to support the wider division as needed.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Experience:
 
 
 
 
 
 <ul>
 <li>
 3&ndash;6 years&rsquo; experience in an Office Coordinator, Executive Assistant, or Administrative role, ideally within hospitality, real estate, development, or a corporate environment.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills, with excellent attention to detail.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Confident communicator with the ability to engage professionally with senior stakeholders.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Documentation Management Systems
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Ability to work independently in a small team environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred:
 
 
 
 
 
 <ul>
 <li>
 Experience within hospitality, F&amp;B, real estate development, or mixed-use projects.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Familiarity with consultant coordination and basic project support.
 </li>
 </ul>
 
 
 
 
 Interested candidates are encouraged to apply. Given the competitive nature of the industry, early application is recommended.
 
 
 
 
 
 This role offers an exciting opportunity to contribute to the development of landmark projects.
 
 
 
</div>

Al Khayyat Investments (AKI)

<div>
 
 
 As an Office Coordinator, your responsibilities include supporting and coordinating with the Operations Team, BinSina Team, suppliers, and customers to maintain seamless and efficient services for everyone involved.
 
 
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 <ul>
 <li>
 Create all types of POs such as operations expenses, admin expenses and capex expenses
 </li>
 <li>
 Handle the end-to-end process of validating and processing Petty Cash of all 100+ stores
 </li>
 <li>
 Processing stationary orders of all 100+ stores
 </li>
 <li>
 Processing more than 40+ stores utility monthly charges
 </li>
 <li>
 Processing more than 20+ high priority charges
 </li>
 <li>
 Process all the documents and information when Opening a Store
 </li>
 <li>
 Collect all the required documents when closing a store
 </li>
 <li>
 Assist and Creating PO&rsquo;s AKI Facilities Team:
 </li>
 <li>
 Upload documents in Legal App
 </li>
 <li>
 Document control i,e All Ins and Outs; safe keeping of electronic soft copies by developing and utilizing filling and retrieval systems to provide accurate historical reference. i.e AMC, Pestfree, Cleanco and more.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Support business unit head with presentations and reports.
 </li>
 <li>
 Keep up to date with the trend, new office systems, applications and Microsoft office skills to better assist the departments.
 </li>
 <li>
 Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
 </li>
 <li>
 Organize team communications and plan events, both internally and offsite.
 </li>
 <li>
 Manage all incoming and outgoing communications.
 </li>
 <li>
 Planning events &amp; schedule travel.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE &amp; QUALIFICATION:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in any discipline or Equivalent Experience
 </li>
 <li>
 Flexible team player willing to do what it takes to get the job done; adaptable and enjoys an extra challenge.
 </li>
 <li>
 Knowledgeable with Oracle System is a plus.
 </li>
 </ul>
 
 
 
 
 
 SKILLS, KNOWLEDGE &amp; ABILITIES:
 
 
 
 
 Job Specific
 
 Fluent and Clear communication and problem solving
 
 
 
 Generic Skills:
 
 Verbal/Written Communication Skills, Computer Skills, Analytical Ability and Presentation Skills
 
 
 
</div>

Office Coordinator - BinSina

Blue Ocean Digital Agency

We are seeking a high-energy, multi-talented Front Office Coordinator to be the face (and voice) of our practice. This isn't just a receptionist role; you will be the bridge between clinical excellence and patient engagement. You will manage the patient lifecycle&mdash;from the first phone call to post-appointment follow-ups&mdash;while driving our clinic&rsquo;s digital presence through social media and content creation.Key Responsibilities<ul><li>Patient Concierge: Handle high-volume calls, schedule appointments, and master the art of the &quot;follow-up&quot; for no-shows and cancellations.</li><li>CRM Management: Maintain meticulous patient records, ensuring history and preferences are updated for a personalized experience.</li><li>Digital Growth: Execute email marketing campaigns, manage social media platforms, and write engaging, SEO-friendly blogs for the clinic website.</li><li>Clinical Liaison: Work seamlessly with our diverse team, including General Dentists, Periodontists, Hygienists, and back-office staff.</li></ul>Qualifications &amp; Requirements<ul><li>Clinical Foundation: A Dental Diploma or Degree is required. You must speak the &quot;language of dentistry&quot; fluently.</li><li>Marketing Experience: At least 1 year of digital marketing experience, specifically with email platforms and social media management.</li><li>Tech Savvy: Proficiency in Dental CRM software (e.g., Dentrix, Open Dental, or Curve) and marketing tools.</li><li>Communication Pro: Fluent in US English with exceptional writing skills. You should be equally charming over the phone, via text, and in professional emails.</li><li>Soft Skills: A &quot;quick learner&quot; mindset with the ability to pivot between administrative tasks and creative marketing.</li></ul>Why Join Us?You will be part of a collaborative, diverse work environment that values professional growth. We offer a fast-paced setting where your marketing ideas will directly impact the clinic&rsquo;s success.Job Type: Contract Contract length: 12 monthsPay: Rs180,000.00 - Rs250,000.00 per monthWork Location: Remote

Dental Front Office Coordinator & Marketing Specialist

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
 <li>
 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
 <li>
 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
 <li>
 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
 <li>
 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
 <li>
 Completes tasks in resourceful and effective ways.
 </li>
 <li>
 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
 <li>
 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

Solar Turbines

<div>Career Area:
Business Services
Job Description:
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do &ndash; but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here &ndash; we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Role Definition
 
Provides administrative support and coordination activities for field offices.
<div>Responsibilities
 
<ul><li>Administration of Field Service Representatives with respect to work order processing from deployment to invoicing.
</li><li>Purchasing office supplies, equipment, and other items as required.
</li><li>Organizing trainings, medical visits, meetings and conferences (regional meetings, customer meetings, technical conferences).
</li><li>Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and purchasing card reconciliation.
</li><li>Assist the District Service Manager with budget tracking and tasks, submitting A/R requests as needed.
</li></ul></div>Degree Requirement
 
Degree or equivalent experience desired
<div>Skill Descriptors
 
. Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
 
Level Working Knowledge:
 
<ul><li>Accurately gauges the impact and cost of errors, omissions, and oversights.
</li><li>Utilizes specific approaches and tools for checking and cross-checking outputs.
</li><li>Processes limited amounts of detailed information with good accuracy.
</li><li>Learns from mistakes and applies lessons learned.
</li><li>Develops and uses checklists to ensure that information goes out error-free.
</li></ul></div><div>.Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
 
Level Working Knowledge:
 
<ul><li>Demonstrates experience participating in productive collaborative processes.
</li><li>Under guidance, initiates collaborative meetings.
</li><li>Assists in communicating shared goals with diverse groups and parties.
</li><li>Helps promote collaboration across generations, functions, regions, and levels.
</li><li>Helps solve business problems and meet business goals through collaborative processes.
</li></ul></div><div>.Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
 
Level Working Knowledge:
 
<ul><li>Delivers helpful feedback that focuses on behaviors without offending the recipient.
</li><li>Listens to feedback without defensiveness and uses it for own communication effectiveness.
</li><li>Makes oral presentations and writes reports needed for own work.
</li><li>Avoids technical jargon when inappropriate.
</li><li>Looks for and considers non-verbal cues from individuals and groups.
</li></ul></div><div>.Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
 
Level Working Knowledge:
 
<ul><li>Adjusts to new or changing assignments, processes, and people.
</li><li>Demonstrates willingness to listen to other opinions.
</li><li>Provides examples of shifting from task to task.
</li><li>Identifies and considers alternative approaches to situations or problems.
</li><li>Accepts new or radical ideas with an open mind; avoids snap reactions.
</li></ul></div><div>.Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
 
Level Working Knowledge:
 
<ul><li>Recognizes changing demands and priorities; validates changes with management.
</li><li>Obtains information about how current assignments contribute to organizational goals.
</li><li>Completes current work according to assigned priorities.
</li><li>Responds to day-to-day operational priorities while still making progress on project work.
</li><li>Performs at least 2-3 concurrent activities without reducing productivity.
</li></ul></div><div>.Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
 
Level Extensive Experience:
 
<ul><li>Assists in developing administrative process flow to and from other functions and departments.
</li><li>Coordinates preparation and distribution of standard reports (e.g. status or activity).
</li><li>Processes and documents requirements for equipment or staff requisitions.
</li><li>Manages current equipment service agreements and support services.
</li><li>Develops and maintains physical and electronic filing systems.
</li><li>Performs all aspects of administrative support for a location or a department.
</li></ul></div><div>.Accounts Receivable (A-R): Knowledge of an organization's billing requirements; ability to utilize the proper tools and follow accounts receivable practices and procedures.
 
Level Working Knowledge:
 
<ul><li>Performs major types of accounts receivable transactions.
</li><li>Prepares miscellaneous or special invoices.
</li><li>Maintains accounts receivable records as a regular part of daily work.
</li><li>Implements current accounting practices and closing cycle procedures and requirements.
</li><li>Processes payments, credits, debits and adjustments.
</li></ul></div><div>.Purchasing Tasks and Activities : Knowledge of policies, regulations and processes of purchasing; ability to use practices and procedures for procurement of materials, components, equipment and services.
 
Level Working Knowledge:
 
<ul><li>Records documents of purchasing tasks and activities, such as orders, bidding.
</li><li>Uses available procurement systems and tools.
</li><li>Ensures compliance with procurement regulations and contract specifications.
</li><li>Works with basic purchasing related tasks and activities.
</li><li>Adheres to various requirements and steps of the procurement process.
</li></ul></div>Posting Dates:
February 19, 2026 - February 27, 2026
Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
Not ready to apply? Join our Talent Community .</div>

Field Office Coordinator (Fixed term-1 year)

UPO Real Estate

We are currently hiring a Back Office Sales Coordinator to support our sales team. The ideal candidate must be a female Arabic speaker with prior hard-core sales experience and strong coordination skills.Job Responsibilities:<ul><li>Provide back-office support to the sales team</li><li>Coordinate with clients and internal departments</li><li>Prepare and maintain sales documentation and reports</li><li>Follow up on leads, inquiries, and pending transactions</li><li>Ensure smooth coordination between sales and operations</li></ul>Candidate Requirements:<ul><li>Female candidate only</li><li>Fluent in Arabic (mandatory) &amp; Good in English</li><li>Proven background in hard-core sales</li><li>Driving lisence (Preffered) &amp; Transferable visa (NOC)(mandatory)</li><li>Ready to join Immediately</li><li>Strong organizational and communication skills</li></ul>Compensation:<ul><li>Professional, supportive, and growth-focused work environment</li><li>Opportunity to grow with a dynamic and fast-expanding real estate organization</li><li>Commission based on performance</li></ul>Note: Only shortlisted candidates will be contacted.Job Types: Full-time, PermanentPay: QAR2,500.00 - QAR3,000.00 per month

Back Office Sales Coordinator (Arabic Speaker – Female)

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