office coordinator

visual architects

<p>Job description</p><p>Job Title: Office Coordinator</p><p>Location: Denton, South Manchester &ndash; Office Based</p><p>Company: Visual Architects</p><p><b>About us</b></p><p>Visual Architects is a leading design and experience company known for pushing creative boundaries and delivering immersive environments that captivate and inspire. As we continue to grow, we are looking for a highly organised, proactive, and resourceful Executive Assistant &amp; Office Coordinator to support our Director and help ensure the smooth running of both the business and its internal operations.</p><p><b>The Role</b></p><p>This is a hybrid position that combines the high-level executive support of a Personal Assistant with the operational focus of an Office Coordinator. You&rsquo;ll also work closely with HR in assisting with recruitment, engagement initiatives, and general administration. You&rsquo;ll need to be confident handling legal contracts, liaising with key stakeholders, and juggling a variety of tasks with discretion, initiative, and professionalism.</p><p><b>Key Responsibilities:</b></p><p><b>Support to Directors</b></p><ul><li>Provide high-level administrative support to the Director</li><li>Manage calendars, schedule meetings, and coordinate travel</li><li>Prepare reports, presentations, and business correspondence</li><li>Act as the first point of contact for internal and external communications</li><li>Liaise with clients, partners, and senior stakeholders on behalf of the Director</li><li>Support with project tracking and key business initiatives</li><li>Assist with ad hoc personal tasks and errands as required</li><li>Maintain strict confidentiality and handle sensitive information professionally</li></ul><p><b>Office Coordination and Administration</b></p><ul><li>Oversee day-to-day office operations and supplies (stationery, teas, coffe ect)</li><li>Liaise with service providers, contractors, and building management</li><li>Organise internal meetings, team activities, and company-wide communications</li><li>Maintain company records, documents, and office filing systems</li><li>Support company-wide initiatives and business events</li></ul><p><b>HR Support</b></p><ul><li>Assist in coordinating recruitment processes (job postings, interviews, onboarding)</li><li>Support employee engagement activities and internal communications</li><li>Help maintain HR records and documentation</li><li>Contribute to a positive team culture and internal wellbeing initiatives</li></ul><p><b>Legal and Compliance</b></p><ul><li>Assist with the preparation and review of legal contracts and service agreements</li><li>Maintain accurate and up-to-date files for contracts and legal correspondence</li><li>Liaise with external legal advisors as required</li></ul><p><b>What are we looking for:</b></p><ul><li>Proven experience as an Executive Assistant, Office Coordinator, or similar administrative role</li><li>Strong organisational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Experience supporting HR or recruitment processes is highly desirable</li><li>Working knowledge of legal contracts and basic compliance processes</li><li>Proficiency in Google Workspace and/or Microsoft Office</li><li>A proactive mindset and a high level of discretion and professionalism</li><li>Experience in creative industries or fast-paced SMEs is a plus</li></ul><p><b>Why Join us</b></p><ul><li>Competitive salary based on experience</li><li>A creative, collaborative team culture</li><li>Opportunities for growth in a dynamic company</li><li>Access to exciting events and industry experiences</li><li>Birthday off</li><li>Free parking</li><li>Access to a number of discounts across different shops and services</li><li>Pension scheme</li></ul><p>How to apply</p><p>If you're a highly organised and driven individual who thrives in a fast-paced, creative environment, we&rsquo;d love to hear from you. Send your CV and a brief cover letter outlining your experience to jobs@visual-architects.co.uk.</p><p>Benefits:</p><ul><li>Free parking</li><li>On-site parking</li></ul><p>Work Location: In person</p>

Office Coordinator

Palmer Bus Service

<div>Description:
<p>
Office Coordinator &ndash; Job Description</p><p>
Overview: The Office Coordinator plays a key role in the smooth operation of our terminal site, supporting the Site Manager, drivers, and school districts while providing excellent customer service. This is a dynamic role with opportunities to assist in routing, scheduling, and daily transportation operations.</p>
Requirements:
<p>
Key Responsibilities:</p><ul><li>
Answer phones and two-way company radios.</li><li>
Provide professional and courteous service to parents, school districts, drivers, monitors, and external contacts.</li><li>
Assist the Site Manager with routing, scheduling, and coordinating daily operations, including extracurricular activities and special education/early childhood transportation.</li><li>
Communicate with parents, drivers, and aides regarding issues and concerns.</li><li>
Help ensure all driver files and required training are documented and up-to-date.</li><li>
May cover school bus routes or assist with vehicle cleaning (internally &amp; externally) as needed.</li><li>
Perform other duties as assigned to ensure the terminal runs efficiently.
</li></ul><p>Requirements / Qualifications:</p><ul><li>
Ability to schedule and prioritize work effectively.</li><li>
Proficiency with phones, two-way radios, computers, Google Drive, and internet-based tools.</li><li>
Possess or be able to obtain a valid Minnesota Commercial Driver&rsquo;s License (CDL) with Passenger, School Bus, and Air Brake endorsements within 90 days of employment</li><li>
Strong written, verbal, and customer service communication skills.</li><li>
Problem-solving skills and ability to work in a fast-paced environment.</li><li>
Proficiency in reading, writing, grammar, and mathematics.</li><li>
Ability to develop and maintain effective working relationships at all levels.</li><li>
Self-starter with strong organizational and multitasking skills.</li><li>
Ability to exercise confidentiality, tact, diplomacy, and independent judgment.
</li></ul><p>Why You&rsquo;ll Love This Role:</p><ul><li>
Dynamic, fast-paced environment with a variety of tasks.</li><li>
Opportunity to work closely with drivers and school districts.</li><li>
Chance to grow professionally while obtaining a CDL with S and P endorsements.</li></ul></div>

Alta facilities management services LLC

<p><b>Office Coordinator ( Femail ) </b></p><p><b>Dubai Real Estate Job Summary</b></p><p>We are seeking a proactive, organized, and customer-focused <b>Office Coordinator</b> to support the daily operations of our Dubai real estate brokerage. The ideal candidate will ensure smooth office administration, coordinate with agents and management, maintain accurate records, and provide excellent client service.</p><p>In addition to administrative responsibilities, this role will involve <b>telecalling prospective and existing clients</b>, following up on property inquiries, scheduling appointments, and supporting the sales team with lead management and CRM updates.</p><p><b>Objectives of the Role</b></p><p>● Ensure the smooth day-to-day operation of the office.</p><p>● Provide administrative support to the sales and management teams.</p><p>● Maintain organized records, documents, and client databases.</p><p>● Serve as the first point of contact for office visitors and incoming calls.</p><p>● Support lead generation by making outbound calls to prospective clients and following up on inquiries.</p><p>● Deliver a professional and welcoming experience to clients, developers, and business partners.</p><p><b>Key ResponsibilitiesOffice Administration</b></p><p>● Manage daily office operations and ensure a well-organized work environment.</p><p>● Coordinate meetings, appointments, and conference room bookings.</p><p>● Maintain office supplies and coordinate maintenance requirements.</p><p>● Handle incoming and outgoing correspondence, courier services, and office documentation.</p><p>● Prepare reports, presentations, and other administrative documents as required.</p><p><b>Client &amp; Reception Management</b></p><p>● Welcome clients, investors, and business partners visiting the office.</p><p>● Answer incoming phone calls and emails professionally and direct inquiries to the appropriate team members.</p><p>● Coordinate client meetings with property consultants.</p><p>● Maintain a high standard of customer service at all times.</p><p><b>CRM &amp; Documentation</b></p><p>● Maintain and update client records in the CRM system.</p><p>● Upload and organize property listings and related documentation.</p><p>● Assist with transaction files and compliance documentation.</p><p>● Prepare contracts, forms, and administrative paperwork when required.</p><p><b>Telecalling &amp; Lead Follow-Up</b></p><p>● Make outbound calls to prospective buyers, sellers, landlords, and tenants.</p><p>● Follow up on leads generated through property portals, social media, and marketing campaigns.</p><p>● Qualify leads by understanding client requirements and updating CRM records.</p><p>● Schedule meetings and property viewings for the sales team.</p><p>● Conduct follow-up calls with existing clients to maintain relationships and gather feedback.</p><p>● Support lead reactivation campaigns by contacting previous inquiries and inactive clients.</p><p><b>Sales Support</b></p><p>● Coordinate with property consultants regarding appointments and client requirements.</p><p>● Assist in preparing property brochures, presentations, and marketing materials.</p><p>● Liaise with developers, property owners, and service providers as required.</p><p>● Support the team during project launches, exhibitions, and promotional events.</p><p><b>Reporting</b></p><p>● Prepare daily and weekly reports on office activities, lead follow-ups, and telecalling performance.</p><p>● Maintain records of appointments, inquiries, and client interactions.</p><p>● Assist management with operational reporting and administrative tasks.</p><p><b>Skills &amp; Qualifications</b></p><p>● Bachelor's degree or diploma in Business Administration, Management, or a related field.</p><p>● 2&ndash;4 years of experience in office administration, customer service, or coordination.</p><p>● Previous experience in the Dubai real estate industry is preferred.</p><p>● Excellent verbal and written communication skills in English (additional languages are an advantage).</p><p>● Strong organizational and multitasking abilities.</p><p>● Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</p><p>● Experience using CRM systems and property management software is an advantage.</p><p>● Professional telephone etiquette with confidence in making outbound calls.</p><p>● Strong interpersonal skills and a customer-focused approach.</p><p>● Ability to work in a fast-paced sales environment with attention to detail.</p><p><b>Preferred Qualifications</b></p><p>● Experience with Dubai real estate brokerages or property developers.</p><p>● Familiarity with Property Finder, Bayut, Dubizzle, and other UAE property portals.</p><p>● Knowledge of Dubai real estate documentation and sales processes.</p><p>● Experience in telecalling, lead generation, customer support, or appointment setting.</p><p>● Ability to communicate with international clients and investors.</p><p>● Basic knowledge of digital marketing and social media platforms is an added advantage.</p><p><b>Key Performance Indicators (KPIs)</b></p><p>● Accuracy and timeliness of administrative tasks.</p><p>● Office operational efficiency.</p><p>● Number of outbound calls made per day.</p><p>● Lead follow-up response time.</p><p>● Qualified appointments scheduled for the sales team.</p><p>● CRM data accuracy and timely updates.</p><p>● Client satisfaction and responsiveness.</p><p>● Successful coordination of meetings, events, and office operations.</p><p>● Support provided to the sales team in achieving business targets.</p><p><b>Why Join Us</b></p><p>● Opportunity to work with a growing and dynamic Dubai real estate brokerage.</p><p>● Collaborative and professional work environment.</p><p>● Career growth opportunities within operations and sales support.</p><p>● Exposure to Dubai's luxury, off-plan, and secondary property markets.</p><p>● Performance-based incentives linked to telecalling, lead management, and operational excellence.</p><p>Pay: AED6,000.00 - AED7,000.00 per month</p><p>Work Location: In person</p>

MarketStar

<div><div><div><div><div><div><div><div><p><i>If you are a current employee who is interested in applying to this position, please navigate to the internal </i><i>Careers </i><i>site to apply.
</i></p></div></div></div></div></div></div></div><p></p><div><div><p><b>About </b><b>MarketStar </b><b>:
</b></p></div><div><p>In everything we do, we believe in creating growth, for our clients, our employees, and our community. For the past 35+ years, we have been generating revenue for the most innovative tech companies across the globe through our outsourced B2B demand, sales, customer success, and revenue operations solutions. We are passionate about cultivating career advancements for our people, and support them through mentorship, leadership, and career-development programs. We provide service and support to our communities through the MarketStar Foundation.
<br>
<br>
Our exceptional team is the cornerstone of MarketStar's accomplishments. We are proud of our award-winning workplace culture and to be named a top employer in our industry. These achievements are a testament to our six core values, embraced by our 3,000+ employees worldwide. From our headquarters in Utah, USA, to our global offices in India, Ireland, Bulgaria, Mexico, the Philippines, and Australia, we all work together to drive innovation and success.
</p></div><p></p><div><p>We are excited to have you apply to join our MarketStar team and can&rsquo;t wait to discuss how we can help you find growth!<br>
</p></div><p></p><div><p><b>About t </b><b>he </b><b>Office Coordinator </b><b>:
</b></p></div><div><p>MarketStar is seeking a dedicated and organized Office Coordinator to join our team. The Facilities Specialist will b e responsible for ensuring that our buildings and facilities are well-maintained , safe, and functional.
</p></div><p></p><div><p><b>Location: </b>Ogden, UT
</p></div><p></p><div><p><b>What will you do </b><b>?
</b></p></div><div><ul><li><p>Secure the building at all times
</p></li></ul></div><div><ul><li><p>Monitor cameras
</p></li></ul></div><div><ul><li><p>Answer phone/forward calls
</p></li></ul></div><div><ul><li><p>Direct traffic
</p></li></ul></div><div><ul><li><p>Use the Envoy system to check in and out visitors into the building
</p></li></ul></div><div><ul><li><p>Will assist other departments in general administrative tasks when needed
</p></li></ul></div><p></p><div><p><b>What Will You Need to Succeed </b><b>?
</b></p></div><div><ul><li><p>Must be willing, to be trained in Pasco Guard training for the state of Utah
</p></li></ul></div><div><ul><li><p>Must be required to take a Background check
</p></li></ul></div><div><ul><li><p>High school graduate or equivalent
</p></li></ul></div><div><ul><li><p>Some college or advanced secretarial training preferred
</p></li></ul></div><div><ul><li><p>Proficient typing and computer skills
</p></li></ul></div></div><div><div><ul><li><p>Excellent oral and written communication
</p></li></ul></div><div><ul><li><p>Good interpersonal and public relations skills
</p></li></ul></div><div><ul><li><p>Proficient in Excel and Microsoft
</p></li></ul></div><div><ul><li><p>Well organized, attentive to detail, and able to work well independently
</p></li></ul></div><div><ul><li><p>Able to operate basic office equipment including 10-key, calculator, telephone, fax, and copy machines
</p></li></ul></div><p></p><div><p><b>What We Offer:
</b></p></div><div><p>In our commitment to our &ldquo;We Care&rdquo; value, we believe in providing employees with valuable mental and physical well-being benefits including:<br>
</p></div><p></p><div><ul><li><p>Structured learning and career development programs
</p></li></ul></div><div><ul><li><p>Mental health program
</p></li></ul></div><div><ul><li><p>Generous Paid Time Off policy
</p></li></ul></div><div><ul><li><p>Paid medical leave
</p></li></ul></div><div><ul><li><p>Child/Dependent care reimbursement
</p></li></ul></div><div><ul><li><p>Education reimbursement
</p></li></ul></div><div><ul><li><p>401k match, hardship loan program, access to financial wellness advisor
</p></li></ul></div><div><ul><li><p>Comprehensive healthcare coverage including medical, dental, and vision<br>
</p></li></ul></div><p></p><div><p><b><i>Compensation Range: $35,000.00 - $40,000.00 USD
</i></b></p></div><div><p><i>The hourly pay range for this position is between $16.83 and $19.23 USD. </i><i>There are several factors to consider including but not limited to, the role&rsquo;s responsibilities, experience, location, education/training, internal equity, and key skills. Your recruiter will provide more detailed information during the interview process </i><i>.
</i></p></div><p></p><div><p><i>MarketStar </i><i>is </i><i>firmly committed </i><i>to Equal Employment Opportunity (EEO) and to compliance with all federal, state, and local laws that prohibit employment discrimination. Reasonable accommodations are available on request for candidates taking part in all aspects of the selection process. If you are an individual who </i><i>identifies as </i><i>someone with a disability and </i><i>require </i><i>reasonable accommodation(s) to complete any part of the job application process, please contact us at </i>people.success@marketstar.com for <i>assistance </i><i>.</i></p></div></div></div>

Tom James Company

<div><div><div>At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An office professional is a valued member of the Tom James support team.</div>
<div></div>
<div>We currently have a full-time opening in our Austin, TX. Our position is for 35 hours per week at <b>$20.00 </b>per hour with benefits. We offer a generous PTO plan, paid holidays, and a 401(k) plan. Regular onsite attendance required.</div><br>
<div></div>
<div></div>
<div><b>RESPONSIBILITIES</b></div>
<div><b>Order Entry</b></div>
<div>Entering Order Tickets, Customer Order Forms, and customer payments daily</div>
<div></div>
<div><b>Receiving &amp; Shipping</b></div>
<div>Unpacking received shipments daily</div>
<div>Prepping and steaming (if necessary) garments for delivery; placing on proper Sales Professionals rack</div>
<div>Processing returns, remakes and alterations</div>
<div>Prepares all clothing for delivery by sales professional</div>
<div>Picks up and delivers client items as needed</div>
<div></div>
<div><b>Alterations</b></div>
<div>Entering all alteration instructions into the proprietary system</div>
<div>Delivering/picking up garments to/from outside (contract) tailors</div>
<div>Compiling Alteration Expense Summary for in-house tailors and sending to Accounting</div>
<div></div>
<div><b>Telephones/E-Mail/Mail</b></div>
<div>Answering incoming phone calls and giving messages to Sales Professional</div>
<div>Checking store e-mail daily and giving all information to the proper person(s)</div>
<div>Bank Deposits/Errands</div>
<div>Makes follow-up calls to factories, customers, and corporate office</div>
<div>Performing other duties as assigned.</div>
<div></div>
<div><b>REQUIRED KNOWLEDGE, SKILLS &amp; ABILITIES</b></div>
<div>Experience with social media platforms for marketing and research purposes</div>
<div>Extensive knowledge of computer, Microsoft Office software and Google Docs</div>
<div>Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines</div>
<div>Strong organizational skills</div>
<div>Ability to bend and lift up to 30 lbs.</div>
<div>Valid Driver&rsquo;s License (Exception: larger metropolitan areas)</div>
</div>
<p>We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

RENOVPK

<p><b>RENOVE INTERIORS</b> is a full-service interior and architecture design firm dedicated to crafting beautiful, functional, and sustainable environments that inspire and delight. From concept to completion, our team combines creativity, innovation, and technical expertise to bring our clients' visions to life.</p><p>We are seeking a versatile, proactive, and organized <b>Office Assistant</b> to join our team on a full-time, on-site basis at our office in the <b>I-10/3 Industrial Area, Islamabad</b>. This role is the backbone of our daily operations, perfect for someone who thrives in a dynamic environment and loves wearing multiple hats.</p><p>Key Responsibilities</p><ul><li><b>HR Support:</b> Assist with basic recruitment (scheduling interviews, posting ads), managing employee attendance/records, onboarding new team members, and maintaining a positive office culture.</li><li><b>Accounts &amp; Administration:</b> Handle day-to-day petty cash, track office expenses, assist with invoicing, coordinate with our accountant, and manage general office supplies and utilities.</li><li><b>Client Coordination:</b> Act as the first point of contact for clients via phone and email. Schedule consultations, share project updates, and ensure a smooth, professional communication flow.</li><li><b>Business Development Support:</b> Assist the management team in preparing project proposals, following up on leads, managing social media inquiries, and organizing marketing materials.</li></ul><p>Qualifications &amp; Skills</p><ul><li><b>Education:</b> Bachelor&rsquo;s degree in Business Administration, Commerce, HR, or a related field.</li><li><b>Experience:</b> 1&ndash;3 years of experience in an administrative, office assistant, or coordinator role (experience in a small business or design firm is a plus).</li><li><b>Communication:</b> Excellent written and verbal communication skills (English and Urdu) with a professional demeanor.</li><li><b>Tech Savvy:</b> Proficiency in MS Office (Word, Excel, PowerPoint) and basic familiarity with social media platforms or basic accounting tools.</li><li><b>Attributes:</b> Strong multitasking abilities, highly organized, detail-oriented, and a problem-solving mindset.</li></ul><p>Pay: Rs40,000.00 - Rs55,000.00 per month</p><p>Work Location: In person</p>

Office Coordinator (female)

Remote Control Solutions

<p><strong>Job Overview</strong><br /><br />Remote Control Solutions (RCS) specialises in innovative access control products, offering reliable and flexible solutions to suppliers and installers worldwide for over 20 years. We are currently seeking a highly organised and personable <strong>Front Office Coordinator</strong> to join our team at our <strong>Houston, Texas, United States</strong> location. This is a <strong>full-time</strong> position, and the successful candidate will be the first point of contact for our company, playing a crucial role in shaping the visitor experience and ensuring the smooth operation of our office. The ideal candidate will possess excellent communication skills, a professional attitude, and a proactive approach to administrative tasks. This position offers a competitive hourly rate of <strong>$32 - $35 USD</strong>.<br /><br /><strong>Responsibilities</strong><br /><br />* Serve as the first point of contact for the company, greeting clients and visitors in a professional and welcoming manner.<br />* Answer, screen, and forward incoming phone calls while providing basic information when needed.<br />* Manage all incoming and outgoing correspondence, including emails, letters, and packages.<br />* Schedule and coordinate meetings, appointments, and travel arrangements for staff.<br />* Maintain office security by following safety procedures and controlling access via the reception desk.<br />* Order front office supplies and keep an accurate inventory of stock.<br />* Provide general administrative and clerical support to various departments as required.<br />* Ensure the reception area and conference rooms are tidy and presentable, with all necessary stationery and materials.<br /><br /><strong>Qualifications</strong><br /><br />* Proven experience as a Front Office Coordinator, Receptionist, or in a similar administrative role.<br />* Proficiency in the Microsoft Office Suite (Word, Excel, Outlook).<br />* Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.<br />* Excellent verbal and written communication skills.<br />* A professional demeanour and a customer-service-oriented approach.<br />* Ability to be resourceful and proactive when dealing with issues that may arise.<br />* A high school diploma is required; an associate's or bachelor's degree in a relevant field is preferred.<br />* Previous experience within the technology or manufacturing industry is advantageous but not essential.</p>

Front Office Coordinator

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Front Office Coordinator