office coordinator receptionist

Prosigns

The Office Coordinator runs the operational floor of our evening shift. You will own the small-but-critical systems that keep the office moving attendance and check-ins, bills and documents, meeting schedules, office inventory, and the kitchen budget. The role pairs front-of-house presence with real back-office responsibility, and your work directly shapes how smoothly every shift runs.Office Location: Near Gaddafi Stadium, Hali Road, Gulberg 3, Lahore Office Timings: Monday to Friday, 2:30 PM &ndash; 10:30 PM Meal: Free DinnerWhat You Will Do:<ul><li>Office upkeep &amp; front desk &mdash; keep workstations, meeting rooms, kitchen, and common areas presentable; greet visitors and route incoming calls.</li><li>Attendance &amp; check-ins &mdash; monitor evening-shift check-ins and check-outs; flag late arrivals, absences, and irregularities to HR; maintain accurate shift records.</li><li>Bills &amp; documents &mdash; receive, log, and track utility bills, vendor invoices, and admin documents; coordinate timely payments with the accounts team; keep records organized and retrievable.</li><li>Meeting schedules &mdash; coordinate internal and client meeting calendars for the evening shift; book rooms, send reminders, prepare materials, and reset rooms afterward.</li><li>Office inventory &mdash; track stationery, IT consumables, pantry stock, and other supplies; raise reorders before stockouts; maintain a simple inventory log.</li><li>Kitchen &amp; pantry budget &mdash; manage groceries, refreshments, and dinner arrangements; track monthly spend against budget; negotiate with vendors where useful.</li><li>Document handling &amp; admin support &mdash; photocopy, scan, file, and assist HR / admin with record-keeping and onboarding logistics.</li><li>Shift handover &mdash; coordinate a clean handover with the day-shift team at start of shift and complete lock-up routines at end of shift.</li></ul>What We Are Looking For<ul><li>Bachelor's degree, with strong written and verbal communication skills.</li><li>2&ndash;4 years of experience as an Office Coordinator, Admin Officer, Receptionist, or similar role &mdash; ideally one with budget, bills, or attendance ownership.</li><li>Solid working knowledge of MS Excel (bills, budgets, inventory), Word, and Outlook.</li><li>Strong attention to detail, particularly with numbers, bills, and records.</li><li>Comfortable using attendance systems, WhatsApp Web, and basic admin tools.</li><li>Punctual, presentable, and dependable &mdash; this is a customer-facing shift.</li><li>Good spoken and written English; confident with international visitors and calls.</li><li>A service mindset paired with the confidence to follow up with staff and vendors when something needs to move.</li><li>Able to commute to the office for a 2:30 PM &ndash; 10:30 PM shift, five days a week.</li><li>A service mindset &mdash; you take pride in keeping things in order without being asked twice.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office Administration: 1 year (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Office Coordinator (Female)

Play and Learn

As a Receptionist / Admin coordinator you will be responsible for answering a multi-line telephone system of incoming calls and directs callers to appropriate personnel. Additionally, this position supports the sales process by providing administrative support. This position interacts daily with the General Manager and sales team. In this role, you will be responsible for providing administrative assistance and supporting the operations. Major duties include: answering the phone, preparing quotations, in-putting and tracking sales orders, work as the liaison between service delivery and sales, and making sure all orders are handled appropriately.Responsibilities<ul><li>Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or department.</li><li>Takes and delivers messages when appropriate personnel is unavailable.</li><li>Answers questions about the organization and provides callers with addresses, directions, and other information.</li><li>Welcomes on-site visitors determines the nature of business and announces visitors to appropriate personnel.</li><li>Receives, sorts, and routes email, and maintains and routes publications.</li><li>Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.</li><li>Prepare quotations, invoices, purchase orders etc</li><li>Connecting with Suppliers and freight company for shipments</li><li>Orders, receives, and maintains office supplies.</li><li>Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.</li><li>Performs other clerical duties as needed, such as filing, photocopying, and collating.</li><li>Manage Social Media Accounts</li></ul>Qualifications 2+ years in an administrative position in a business environment.<ul><li>Knowledge of order processing and procedures.</li><li>Strong time management practices.</li><li>Strong computer skills and ability to analyze reports to accurately identify issues related to order processing.</li><li>Ability to interact well with others; ability to communicate effectively in verbal and written formats; to ensure accurate order entry processing.</li><li>Basic graphic knowledge</li></ul>Job Types: Full-time, PermanentPay: QAR2,500.00 - QAR3,200.00 per monthWork Location: In person

Receptionist / Social Media Coordinator

Westview Dental office

Job Summary We are seeking a dynamic and organized Front Office Receptionist/Patient Coordinator to join our healthcare team. In this vital role, you will serve as the first point of contact for patients and visitors, providing exceptional customer service while efficiently managing front desk operations. Your expertise in medical administrative support, appointment scheduling, insurance verification, and electronic health record (EHR) systems will ensure smooth clinic workflows and a positive patient experience. This position offers an exciting opportunity to contribute to a caring healthcare environment while utilizing your strong communication and technical skills.Duties<ul><li>Greet patients and visitors warmly, ensuring a welcoming atmosphere from the moment they arrive.</li><li>Manage patient check-in and check-out processes, including updating demographic information and verifying insurance details.</li><li>Schedule appointments accurately using EMR (Electronic Medical Record) systems such as Epic, Meditech, or Athenahealth, coordinating with clinical staff to optimize clinic flow.</li><li>Verify insurance coverage, perform insurance pre-authorizations, and handle billing inquiries related to medical collections and claims processing.</li><li>Maintain meticulous medical records by reviewing documentation for accuracy, completeness, and compliance with HIPAA regulations.</li><li>Answer multi-line phone systems professionally, providing information or directing calls to appropriate staff members with excellent phone etiquette.</li><li>Assist with administrative tasks such as filing, data entry (including 10 key typing), managing office supplies, and supporting overall clinic management.</li><li>Support documentation review processes for CPT coding, ICD-9/10 coding standards, and medical billing procedures to ensure proper reimbursement.</li><li>Use various EHR systems like Dentrix to update patient information, document care plans, and manage health information securely.</li><li>Collaborate with clinical teams to facilitate patient intake procedures and ensure seamless communication between patients and providers.</li></ul>Requirements<ul><li>Proven experience in a medical office setting or healthcare environment with strong front desk or receptionist responsibilities.</li><li>Familiarity with systems such as Athenahealth, Dentrix or Eaglesoft is highly preferred.</li><li>Knowledge of medical terminology, CPT coding, ICD-9/10 coding standards, and medical billing practices including Medicare procedures.</li><li>Ability to verify insurance benefits accurately and perform insurance verification efficiently.</li><li>Excellent computer skills including proficiency in Microsoft Office Suite (Word, Excel) and office management software like Meditech or similar platforms.</li><li>Strong organizational skills with attention to detail for documentation review and filing tasks.</li><li>Exceptional customer service skills paired with professional phone etiquette and clear communication abilities.</li><li>Bilingual abilities are a plus to serve diverse patient populations effectively.</li><li>Experience working with multi-line phone systems and handling high-volume intake processes is advantageous.</li><li>Knowledge of HIPAA regulations and health information management best practices is essential for maintaining confidentiality. Join our team where your dedication makes a difference! We value energetic professionals who thrive in fast-paced environments while delivering compassionate care through efficient administrative support. This paid position offers an engaging work environment where your skills in medical office management will help improve patient experiences every day!</li></ul>Pay: $23.00 - $30.00 per hourWork Location: In person

Front office receptionist/patient coordinator

Purely Storage

About Purely StoragePurely Storage is a fast-growing third-party self-storage management company overseeing more than 45 commercial self-storage properties throughout the western United States.We are a highly entrepreneurial, team-oriented company where each member of our leadership team plays an active role in driving operational excellence, growth, and customer experience.We are looking for an organized, proactive, and adaptable Office Assistant, Operations Coordinator to join our corporate office team and help support the day-to-day operations of our growing company.Position OverviewThis is not a traditional receptionist or administrative role.This position is ideal for someone who enjoys variety, has a strong &lsquo;can-do&rsquo; attitude, and likes helping solve problems across multiple departments.Our leadership team operates very collaboratively, and this role will work closely with executives and department heads on a wide variety of administrative, operational, financial, and coordination-related tasks.The ideal candidate is highly organized, dependable, detail-oriented, resourceful, and comfortable taking initiative wherever needed.As Purely Storage continues to expand, we anticipate this role growing alongside the company with opportunities for greater ownership, specialization, and leadership.Key ResponsibilitiesAdministrative &amp; Office Support<ul><li>Manage incoming and outgoing mail</li><li>Scan, print, organize, and file company documents</li><li>Maintain office organization and inventory</li><li>Assist with scheduling and calendar coordination</li><li>Prepare reports, spreadsheets, and documents</li><li>Coordinate meetings, mailings, and office logistics</li><li>Organize digital files and shared drives</li><li>Track assignments and follow-up items</li></ul>Accounts Payable Support<ul><li>Assist with invoice organization and routing</li><li>Upload invoices and paid bills to Google Drive</li><li>Track vendor payment approvals and statuses</li><li>Prepare checks and payment packets</li><li>Coordinate vendor follow-up as needed</li><li>Assist with reimbursement tracking and filing</li></ul>Operations &amp; General Support<ul><li>Assist with recurring operational reporting</li><li>Support property onboarding and operational setup tasks</li><li>Coordinate special initiatives and assist in project management</li></ul>Qualifications<ul><li>Highly organized with strong attention to detail</li><li>Strong communication and follow-through skills</li><li>Ability to manage and track multiple tasks and priorities simultaneously</li><li>Efficient and resourceful &ndash; an independent problem solver</li><li>Positive, proactive, and team-oriented attitude</li><li>Professional and trustworthy with confidential information</li><li>Comfortable learning and experimenting with new software and systems</li></ul>Preferred Experience<ul><li>Administrative, office coordination, or operations experience</li><li>Accounts payable or bookkeeping support experience preferred</li><li>Experience with Google Workspace, Slack, spreadsheets, and task management systems</li><li>Experience in property management or operations environments is a plus!</li></ul>Compensation &amp; Benefits<ul><li>Competitive compensation based on experience</li><li>Health Insurance</li><li>Performance-based bonus opportunities</li></ul>Why Join Purely Storage?At Purely Storage, you will work directly alongside experienced leadership in a fast-growing company where your contributions genuinely matter.This role offers an exceptional opportunity for someone who wants to grow professionally, gain exposure to multiple areas of business operations, and become an important part of a high-performing team.Pay: $25.00 - $30.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Office Assistant / Operations Coordinator

Limitless East Marketing

<div>
 At Limitless East Marketing, we redefine possibilities through innovative, data-driven strategies that inspire and connect, ensuring measurable results for your brand.
 
 
 
 Job Description
 
 
 
 
 Job Description:
 
 We are seeking a friendly, organized, and professional Office Receptionist to join our dynamic team. The ideal candidate will be the first point of contact for our company, representing our organization's values and commitment to excellent customer service. This role requires someone who thrives in a fast-paced environment, handles multiple tasks efficiently, and communicates effectively with both internal teams and external visitors.
 
 
 
 Responsibilities
 
 
 
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 Greet and welcome visitors in a warm and professional manner.
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 Answer, screen, and forward incoming phone calls promptly and courteously.
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 Manage and schedule appointments and meetings for staff members.
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 Maintain and update visitor logs and office security protocols.
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 Handle incoming and outgoing mail, packages, and deliveries.
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 Maintain cleanliness and organization of the reception area.
 
 
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 Qualifications
 
 
 
 
 Requirements
 
 
 
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 Proven experience as a receptionist, front office representative, or similar role.
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 Excellent verbal and written communication skills.
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 Proficiency with Microsoft Office Suite and basic office equipment.
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 Strong organizational and multitasking abilities with attention to detail.
 
 
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 Benefits
 
 
 
 
 Additional Information
 
 
 
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 Competitive hourly pay based on experience.
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 Opportunities for career growth and advancement.
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 Hands-on experience in office administration and operations.
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 Supportive and team-oriented work environment.
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Office Receptionist

Platinum Medical Center

Receptionist-Arabic Female that can speak English must have QID and NOC ready. Currently available in Qatar and willing to be assigned in Lusail branch and 2shift duty. Salary of 5,000 QR full packageWe are looking for a Medical Receptionist to join our medical center. The ideal candidate should have experience in medical reception and insurance processing, or be a fast learner willing to be trained.Please send your CV : pdcqatar@yahoo.comQualifications:<ul><li>Experience as a medical receptionist is an advantage</li><li>Knowledge in insurance processing or willing to learn fast</li><li>Can speak Arabic</li><li>Can understand and communicate in English</li><li>Must have a valid QID</li><li>Currently residing in Qatar</li><li>Professional personality and presentable appearance</li><li>Polite and respectful when dealing with patients and staff</li><li>Good communication and customer service skills</li><li>Willing to work on a 2-shift duty schedule</li></ul>Job Types: Full-time, ContractPay: QAR5,000.00 per monthAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Receptionist/Insurance Coordinator-Female Arabic

Citi Trends

<div>
 
 Citi Trends is seeking a professional, organized, and customer-focused Receptionist / Office Manager to support our New York office. This individual will serve as the face of the office, creating a welcoming experience for visitors, associates, and business partners while ensuring the office operates smoothly and efficiently.
 
 
 
 
 
 This role is ideal for someone who thrives in a fast-paced retail environment, enjoys supporting senior leaders and cross-functional teams, and can effectively balance front desk responsibilities with office operations, coordination, and administrative support.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Reception &amp; Front Desk Support
 
 
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 Greet and assist visitors, candidates, vendors, and associates in a professional and welcoming manner
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 Answer and direct incoming calls, emails, and deliveries
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 Manage visitor sign-in procedures and maintain office security protocols
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 Coordinate conference room scheduling and prepare meeting spaces for internal and external meetings
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 Support interview scheduling and candidate hospitality for recruiting visits
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 Receive, sort, and distribute incoming mail and packages
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 Office Management
 
 
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 Maintain office supplies, kitchen inventory, and general office organization
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 Coordinate with vendors for office services, maintenance, repairs, cleaning, and deliveries
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 Manage relationships with building management and service providers
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 Ensure common areas, conference rooms, and office spaces remain clean, organized, and presentable
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 Assist with planning office events, team meetings, celebrations, and employee engagement activities
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 Support onboarding logistics for new hires, including workspace setup, supplies, badges, and equipment coordination
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 Partner with IT, HR, and Facilities teams to address office-related needs
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 Administrative Support
 
 
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 Provide administrative support to leaders and cross-functional teams as needed
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 Assist with travel arrangements, expense reports, calendars, meeting coordination, and presentation preparation
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 Support invoice processing, office budgets, and vendor payment tracking
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 Maintain office records, contact lists, and filing systems
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 Assist with special projects and ad hoc assignments as needed
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 Qualifications
 
 
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 3+ years of experience in a receptionist, office manager, administrative assistant, or similar support role
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 Prior experience supporting a corporate office environment preferred
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 Strong organizational skills with the ability to manage multiple priorities simultaneously
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 Excellent verbal and written communication skills
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 Professional presence with strong customer service skills
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 High attention to detail and follow-through
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 Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word
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 Experience coordinating meetings, events, and office operations
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 Ability to handle sensitive and confidential information with discretion
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 Self-starter with the ability to work independently and anticipate needs
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 Preferred Qualifications
 
 
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 Experience supporting retail, fashion, merchandising, or creative office environments
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 Experience working with vendors, building management, and office budgets
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 Familiarity with travel booking, expense reporting, and onboarding coordination
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 Physical Requirements
 
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 While performing the duties of this job, the employee is regularly required to sit. The employee must frequently use their hands to handle or feel objects and must be able to speak and hear clearly.
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 The employee may occasionally need to lift and/or move up to 25 pounds. Specific vision abilities required for this job include close vision, distance vision, and depth perception.
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 The employee must be able to work effectively in a fast-paced environment.
 
 
 
 
 
 
 What We Offer
 
 
 
 At Citi Trends, you will have the opportunity to work in a collaborative, entrepreneurial, and fast-moving environment where your contributions will directly impact the day-to-day success of the New York office. We offer competitive pay, comprehensive benefits, career growth opportunities, and the ability to be part of an organization focused on growth and transformation.
 
 
 
 
 
 
 Citi Trends is an Equal Opportunity Employer
 
 
 
 Citi Trends is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.
 
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Receptionist/Office Manager

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