office coordinator receptionist

Bolmay Chocolate

Receptionist &ndash; Shipping CoordinatorAbout Us Bolmay Chocolate, established in 2017, is a fast-growing chocolate manufacturing brand specializing in chocolate dips and B2B chocolate solutions. With factories in Bangalore and Calicut, we supply premium chocolates to the ice cream and dessert industry across India. Job Description We are looking for a smart and responsible Receptionist who will also handle purchase coordination and shipping of finished goods at our Bangalore factory. The ideal candidate will be the first point of contact for visitors and calls, while ensuring smooth operations of material procurement and timely dispatch of products. Key Responsibilities Manage front desk operations: attend calls, greet visitors, maintain visitor log. Handle day-to-day purchase requirements &ndash; raise purchase orders, follow up with vendors, ensure timely delivery of raw materials. Coordinate shipping and logistics for finished goods &ndash; prepare invoices, track dispatches, and ensure on-time delivery to clients. Maintain records of inward and outward stock. Support factory admin tasks such as filing, email correspondence, and documentation. Liaise with courier/transport partners for smooth dispatch operations. Requirements Graduate (any discipline) with 1&ndash;3 years of relevant experience. Good communication skills in English, Malayalam and Kannada. Basic computer knowledge (MS Office, email, invoicing software). Organizational skills with attention to detail. Experience in purchase/logistics will be an added advantageJob Types: Full-time, PermanentPay: &#8377;10,176.64 - &#8377;16,999.98 per monthAbility to commute/relocate:<ul><li>Bangalore City, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Language:<ul><li>Malayalam (Required)</li></ul>Work Location: In person

Receptionist Purchase & Shipping Coordinator

Apex Capital Real Estate

<div>
 
 
 Salary Range:
 
 
 
 AED 4000 - 4500 per month
 
 
 
 
 
 
 Employment Type:
 
 
 
 Full Time
 
 
 
 
 
 
 Work Timings:
 
 
 
 Monday to Friday (9:00am to 6:00pm)
 
 
 Saturday (10:00am to 3:00pm)
 
 
 
 
 
 
 Job Location:
 
 
 
 Control Tower, Motor City, Dubai - United Arab Emirates (UAE)
 
 
 
 
 
 
 About Our Team:
 
 
 
 
 https://apexcapitaldubai.com/about/our-team/
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 The Front Desk Receptionist plays a vital role in ensuring the smooth day-to-day operations of the office by managing reception duties, internal logistics, inventory, and CRM systems. This position serves as the first point of contact for visitors and callers, supports the leadership and sales team administratively, and maintains accurate records of office assets and communications. The role also oversees CRM data integrity, assists with lead management, and supports internal systems including cold calling tools and basic tech troubleshooting.
 
 
 
 
 
 
 Daily Tasks:
 
 
 <ul>
 <li>
 
 Reception Management:
 
 Greet visitors, clients, and guests with a warm and professional demeanor at the reception desk. Ensure the reception area remains tidy and well organized.
 </li>
 <li>
 
 Call Handling:
 
 Manage incoming calls by taking messages and directing them to the appropriate individuals or departments.
 </li>
 <li>
 
 Key Custodianship:
 
 Maintain a record of key issuance and returns, including office keys and company car keys.
 </li>
 <li>
 
 Logistics Management:
 
 Organize company car usage, coordinate meeting room bookings, and manage the schedules for the driver and photographer.
 </li>
 <li>
 
 Inventory and Maintenance Oversight:
 
 Manage office inventory, including office supplies, pantry items, printer toners, and assets. Purchase necessary supplies, submit invoices to finance, and liaise with suppliers for maintenance needs.
 </li>
 <li>
 
 CRM Management:
 
 Oversee CRM system maintenance, including user management, data entry, customization, and configuration. Monitor system performance and suggest enhancements.
 </li>
 <li>
 
 Lead Management:
 
 Ensure all portal leads are promptly entered into the CRM system. Report any technical issues to the Line Manager.
 </li>
 <li>
 
 Reporting:
 
 Compile and send a leads report to the Sales Director and Sales Coordinator every Monday. Issue regular reports and reminders for data clean-up to agents.
 </li>
 <li>
 
 Administrative Support:
 
 Provide comprehensive administrative assistance to the Directors and sales team, including managing correspondence, filing documents, and maintaining office systems and procedures.
 </li>
 <li>
 
 Serve as Focal Point for Info and Leads Mailboxes:
 
 Act as the central contact for the company mailboxes.
 </li>
 </ul>
 
 
 
 
 
 As Required Tasks:
 
 
 <ul>
 <li>
 
 Communications:
 
 Send reminders and announcements via WhatsApp to the Apex Capital group and handle official correspondence, including drafting letters and memos.
 </li>
 <li>
 
 Cold Calling Software Coordination:
 
 Serve as the point of contact for DooCTI cold calling software, addressing concerns with the support team and assisting agents with queries.
 </li>
 <li>
 
 CRM User Support:
 
 Provide training, guidance, and support for CRM users, including onboarding, training sessions, and resolving user inquiries.
 </li>
 <li>
 
 Basic Technical Support:
 
 Offer basic technical assistance as needed to ensure smooth operational functionality.
 </li>
 <li>
 
 Developers and Agency Agreements:
 
 Assist the supervisor in coordinating with the developer for agency agreements, renewing existing contracts, and updating our agents on their portals.
 </li>
 </ul>
 
 
 
 
 
 Desired Candidate Profile
 
 
 <ul>
 <li>
 Bachelor's degree (preferred)
 </li>
 <li>
 Minimum of two (2) years of experience in an administrative role.
 </li>
 <li>
 Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Knowledge of CRM Software.
 </li>
 <li>
 Fluent in English (both written and spoken).
 </li>
 <li>
 Ability to manage multiple tasks efficiently.
 </li>
 <li>
 Strong problem-solving abilities.
 </li>
 </ul>
 
 
 
 
 
 Preferred:
 
 
 <ul>
 <li>
 Minimum of one (1) year of experience working in Real Estate in Dubai, UAE.
 </li>
 <li>
 Candidates with a valid UAE driving license (preferred).
 </li>
 </ul>
 
 
</div>

Front Desk Receptionist

Technology Applications Group, Inc.

Company OverviewTechnology Applications Group, Inc. is a leader in the aerospace and defense industry, known for inventing the Tagnite Coating System. Our mission is to provide innovative solutions that enhance the performance and durability of magnesium alloys, ensuring superior quality verified by major aerospace and defense companies. SummaryWe are seeking a Front Desk Receptionist to join our dynamic team in [City]. This pivotal role is essential in creating a welcoming environment for our clients and visitors while supporting our operations through excellent customer service and administrative tasks. Responsibilities<ul><li>Greet and assist visitors with professionalism and courtesy.</li><li>Manage multi-line phone systems, directing calls appropriately.</li><li>Handle incoming correspondence and maintain organized filing systems.</li><li>Provide exceptional customer service to clients and staff.</li><li>Assist with office management tasks as needed.</li><li>Maintain appointment calendars and schedule meetings.</li><li>Perform data entry and maintain accurate records.</li><li>Support administrative functions to ensure smooth office operations.</li><li>Procurement of Office supplies and Plant supplies</li><li>Creating PO's in ERP for supply orders</li><li>Reconciling PO's to inbound receipts and invoices</li><li>Qualifications</li><li>Proven experience as a Front Desk Receptionist or similar role.</li><li>Strong customer service skills with a friendly demeanor.</li><li>Proficiency in Microsoft Office Suite and general computer skills.</li><li>Excellent organizational abilities and attention to detail.</li><li>Experience with multi-line phone systems is preferred.</li><li>Bilingual candidates are encouraged to apply.</li><li>Ability to manage time effectively and prioritize tasks.</li><li>Previous office management experience is a plus.</li><li>Call-To-Action</li></ul>If you are ready to make a significant impact at Technology Applications Group, we invite you to apply today and be part of our innovative journey!Job Type: Full-timePay: $20.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Front Desk Receptionist / Office Coordinator / Procurement

Equiti Group

<div>
 
 Equiti is a pioneering fintech firm and world-class provider of multi-asset fintech products - from liquidity solutions to in-house tech hubs to online trading platforms. With over 400 global specialists in 9 languages, Equiti provides clients with access to individual, professional, and institutional brokerage services in Europe, the Middle East, and Africa.
 
 
 At Equiti, we believe that financial opportunities can unlock potential for everyone, everywhere. We&rsquo;re on a mission to deliver accessible online trading products around the world through education and accessibility.
 
 
 
 
 
 Think finance is stuffy? Think again.
 
 
 
 
 We see Equiti as a new breed of broker, and we are on the lookout for talented individuals who can perform and excel in a dynamic and innovative working environment. Our
 
 People and Facilities department
 
 would like to welcome a detail-oriented
 
 
 
 
 
 Office Administrator/Receptionist
 
 in our office in
 
 Dubai.
 
 
 
 
 
 The Office Administrator/Receptionist
 
 
 will be responsible for organizing and coordinating administration duties and office procedures. Her key role will be to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety , include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees
 
 
 
 
 A successful Office Administrator/Receptionist should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Provide warm and welcoming reception to all visitors and staff upon arrival to our Dubai Office and notifies company personnel of visitor arrival.
 </li>
 <li>
 Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
 </li>
 <li>
 Management of day-to-day office operations
 </li>
 <li>
 Direct and manage in a professional and efficient way all incoming phone calls and inquiries to the relevant persons
 </li>
 <li>
 Receive, sort, and distribute daily mail/deliveries
 </li>
 <li>
 Order all office supplies and keep inventory of stock updated
 </li>
 <li>
 General management of the office to ensure that we provide our staff with the optimum experience and the environment maintains a professional look and feel.
 </li>
 <li>
 Schedule meetings and appointments
 </li>
 <li>
 Maintain the office condition and arrange necessary repairs
 </li>
 <li>
 Organize office operations and procedures
 </li>
 <li>
 Coordinate with IT department on all office equipment
 </li>
 <li>
 Ensure that all items are invoiced and paid on time and coordinate with the Finance department
 </li>
 <li>
 Manage contract and price negotiations with office vendors, service providers and office lease
 </li>
 <li>
 Handle travel and accommodation for the team when required
 </li>
 <li>
 Assist in the onboarding process for new hires
 </li>
 <li>
 Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
 </li>
 <li>
 General EA support to senior management, including setting up and coordinating meetings
 </li>
 <li>
 Liaise with facility management vendors, including cleaning, catering and security services
 </li>
 <li>
 Plan in-house or off-site team building activities, staff events, etc..
 </li>
 </ul>
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong communication skills (Written and Verbal) in English and ideally in Arabic
 </li>
 <li>
 Proficiency in Microsoft Office Suite
 </li>
 <li>
 Professional attitude and appearance
 </li>
 <li>
 Solid written and verbal communication skills
 </li>
 <li>
 Ability to be resourceful and proactive when issues arise
 </li>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Multitasking and time-management skills, with the ability to prioritize tasks
 </li>
 <li>
 Customer service attitude
 </li>
 <li>
 Attentions to detail and diligent at their work
 </li>
 <li>
 Punctual
 </li>
 <li>
 Have the capacity to understand the business
 </li>
 </ul>
 
 
 
 
 Experience Requirements
 
 
 <ul>
 <li>
 3+ years of professional experience
 </li>
 <li>
 Team management skills
 </li>
 <li>
 Highly organized and detailed oriented
 </li>
 <li>
 Shows passion, motivation and dedication
 </li>
 <li>
 Strong business ethics, including the ability to work in a highly confidential workspace
 </li>
 <li>
 Strong written and verbal communication skills in both Arabic and English is required
 </li>
 <li>
 Proven working experience with Microsoft Office.
 </li>
 </ul>
 
 
 
 
 Perks
 
 
 
 Each of our offices has its special perks; be it &lsquo;no ties&rsquo;, free lunches, charity events, or a hybrid work policy &ndash; but whenever you walk into an Equiti office, you&rsquo;re sure to see a friendly face. We encourage international collaborations and always keep our eyes open to how we can do more.
 
 
 The benefits you can expect at your Equiti workplace include:
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 Performance-based bonus
 </li>
 <li>
 Medical insurance coverage for employees and family members
 </li>
 <li>
 Smart working options
 </li>
 <li>
 Employee wellness initiatives
 </li>
 <li>
 Personalized career development
 </li>
 <li>
 Company lunch in the office
 </li>
 <li>
 Regular company events
 </li>
 </ul>
 
 
 
 With energy, drive, and imagination, there&rsquo;s no limit to where your career can go at Equiti. With a diverse workforce and geographical spread of offices, we strongly support career development initiatives as well as provide a range of opportunities for professional and life experiences.
 
 
 
 
 Equiti is an equal opportunity employer.
 
 
 
 
 &ldquo;Equiti&rdquo; refers to a group of companies consisting of seven regulated financial services companies licensed to operate in the respective jurisdictions of their incorporation, in addition to our tech and marketing hubs. Equiti has presence in Africa, Europe, and the Middle East.
 
</div>

Office Administrator & Receptionist

DAVENPORT CSD

<div>The Davenport Community School District is an EEO/AA employer.
 Minimum Salary: $16.32 (Dependent on Education &amp; Experience) 
All current district employees and external applicants may apply online by completing the external application. 
Duties &amp; Responsibilities<ul><li>
Greets and assists visitors and staff in a professional and courteous manner.</li><li>
Answers, screens and directs incoming calls promptly.</li><li>
Monitors and guides visitors following safety and security procedures.</li><li>
Answers questions and provides information in person, via phone or email.</li><li>
Manages incoming and outgoing mail, packages and deliveries.</li><li>
Manages districtwide online facilities scheduling requests utilizing the School Dude software platform.</li><li>
Obtains insurance certificates, setup billing, manage user accounts and train new users on the School Dude software.</li><li>
Provides administrative support to the Communications &amp; Community Relations Department and other Departments as needed.</li><li>
Assists with office supply inventory and order management.</li><li>
Supports special projects and district initiatives as assigned.</li><li>
All other duties as assigned.</li></ul> 
Physical Requirements<ul><li>
Ability to sit for extended periods at a desk or reception area.</li><li>
Frequent use of hands, fingers, and wrists for typing, writing and operating office equipment.</li><li>
Clear speech and hearing for answering phones, greeting visitors, and communicating effectively in person or electronically.</li><li>
Lift, carry, or move items such as office supplies, packages or files (up to 20 pounds).</li><li>
Walk or stand to greet visitors, escort them or access office equipment.</li><li>
Good attendance and punctuality are required.</li></ul>
Work Environment<ul><li>
Works at the district&rsquo;s central office reception area to serve as the first point of contact for visitors and callers.</li><li>
Frequent contact with employees, students, families and visitors; requires a friendly, professional demeanor at all times.</li><li>
Fast paced environment with multiple interruptions, phone calls, and walk-in inquiries occurring simultaneously.</li><li>
Must be self motivated and able to complete work without direct supervision.</li></ul> 
Minimum Requirements<ul><li>
High school diploma or equivalent required.</li><li>
Prior experience in a receptionist, customer service, or administrative support role.</li><li>
Proficient with computers, office software (Microsoft Office, Google Workspace), and phone systems.</li><li>
Strong verbal and written communication skills.</li></ul> 
Preferred Qualifications<ul><li>
Additional coursework or certification in office administration, business, or related field.</li><li>
Associates degree or certificate in office administration.</li><li>
Previous experience in customer service.</li></ul></div>

Receptionist and Building Coordinator

Davenport Community Schools

<div></div><div><ul><div><div>JobID: 12111</div></div> 
<div><div>
Position Type: 
 Other/Other 
</div><div>
Date Posted: 
 9/16/2025 
</div><div>
Location: 
 Administrative Service Center - ASC</div><div> 
The Davenport Community School District is an EEO/AA employer.</div> 
 <div>Minimum Salary: $16.32 (Dependent on Education &amp; Experience)</div> 
<div>All current district employees and external applicants may apply online by completing the external application.</div> 
<div>Duties &amp; Responsibilities</div> 
<ul><li><div>Greets and assists visitors and staff in a professional and courteous manner.</div>
</li><li><div>Answers, screens and directs incoming calls promptly.</div>
</li><li><div>Monitors and guides visitors following safety and security procedures.</div>
</li><li><div>Answers questions and provides information in person, via phone or email.</div>
</li><li><div>Manages incoming and outgoing mail, packages and deliveries.</div>
</li><li><div>Manages districtwide online facilities scheduling requests utilizing the School Dude software platform.</div>
</li><li><div>Obtains insurance certificates, setup billing, manage user accounts and train new users on the School Dude software.</div>
</li><li><div>Provides administrative support to the Communications &amp; Community Relations Department and other Departments as needed.</div>
</li><li><div>Assists with office supply inventory and order management.</div>
</li><li><div>Supports special projects and district initiatives as assigned.</div>
</li><li><div>All other duties as assigned.</div> 
</li></ul><div>Physical Requirements</div> 
<ul><li><div>Ability to sit for extended periods at a desk or reception area.</div>
</li><li><div>Frequent use of hands, fingers, and wrists for typing, writing and operating office equipment.</div>
</li><li><div>Clear speech and hearing for answering phones, greeting visitors, and communicating effectively in person or electronically.</div>
</li><li><div>Lift, carry, or move items such as office supplies, packages or files (up to 20 pounds).</div>
</li><li><div>Walk or stand to greet visitors, escort them or access office equipment.</div>
</li><li><div>Good attendance and punctuality are required.</div></li> 
</ul><div>Work Environment</div> 
<ul><li><div>Works at the district&rsquo;s central office reception area to serve as the first point of contact for visitors and callers.</div>
</li><li><div>Frequent contact with employees, students, families and visitors; requires a friendly, professional demeanor at all times.</div>
</li><li><div>Fast paced environment with multiple interruptions, phone calls, and walk-in inquiries occurring simultaneously.</div>
</li><li><div>Must be self motivated and able to complete work without direct supervision.</div> 
</li></ul><div>Minimum Requirements</div> 
<ul><li><div>High school diploma or equivalent required.</div>
</li><li><div>Prior experience in a receptionist, customer service, or administrative support role.</div>
</li><li><div>Proficient with computers, office software (Microsoft Office, Google Workspace), and phone systems.</div>
</li><li><div>Strong verbal and written communication skills.</div></li> 
</ul><div>Preferred Qualifications</div> 
<ul><li><div>Additional coursework or certification in office administration, business, or related field.</div>
</li><li><div>Associates degree or certificate in office administration.</div>
</li><li><div>Previous experience in customer service.</div></li></ul></div></ul></div>

KJ MEDIA

Position Title: Executive Secretary / Office Coordinator Department: Administration &ndash; KJ Media Reports to: Executive DirectorRole PurposeTo provide administrative and secretarial support to the Executive Director, ensuring smooth coordination of office operations, schedules, and personal logistics. The role includes managing calendars, organizing bookings, and handling both professional and personal tasks when required.Key ResponsibilitiesOffice &amp; Schedule Coordination<ul><li>Manage the Executive Director&rsquo;s daily calendar, meetings, and appointments.</li><li>Organise office schedules and follow up on tasks and deadlines.</li><li>Handle correspondence, filing, and record-keeping.</li></ul>Travel &amp; Booking Arrangements<ul><li>Book flights, hotels, and other related travel arrangements for the Executive Director and their family as needed.</li><li>Coordinate with travel agencies to secure the best options.</li><li>Keep accurate records of travel and accommodation.</li></ul>Administrative &amp; Personal Support<ul><li>Perform daily secretarial tasks and general office coordination.</li><li>Assist with personal reservations and bookings (restaurants, hotels, services).</li><li>Act as a communication link between the Executive Director and staff/clients when delegated.</li></ul>Optional (Plus Skills)<ul><li>Assist in basic bookkeeping or expense tracking if knowledgeable in accounting.</li><li>Support finance with simple administrative financial tasks.</li></ul>Skills &amp; Competencies<ul><li>Strong organisational and multitasking skills.</li><li>Excellent command of English (spoken &amp; written).</li><li>Proficiency in MS Office (Word, Excel, Outlook) or Google Workspace.</li><li>High discretion and confidentiality.</li><li>Flexibility with working hours.</li></ul>Qualifications<ul><li>Previous experience as a secretary, office coordinator, or administrative assistant (1&ndash;2 years preferred).</li><li>Experience in travel booking is an advantage.</li><li>Nationality: Preferred foreign national.</li></ul>Work Conditions<ul><li>Contract Type: Full-time.</li><li>Working Hours: 48 hours per week, as determined by the Executive Director.</li><li>Work Location: KJ Media offices, with flexibility as required.</li><li>Salary Range: QAR 2,000 &ndash; QAR 3,000 .</li></ul>send your cv through whatsapp: +974 31000809Job Type: Full-timePay: QAR1,500.00 - QAR3,000.00 per month

Office Coordinator

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