office coordinator receptionist

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Job description:Location: Ajman, UAECompany: Tenaui Middle EastAbout UsTenaui Middle East is a leading distributor of Canon and Epson products across the region, providing professional imaging solutions to businesses and individuals from the last 31 Years. We are looking for a dedicated and organized Receptionist cum Logistics Coordinator (female candidate) to join our team in Ajman.Job Responsibilities:Reception Duties:<ul><li>Greet and assist visitors and clients professionally.</li><li>Answer, screen, and forward phone calls in a polite and efficient manner.</li><li>Handle incoming and outgoing mail and correspondence.</li><li>Maintain the reception area to ensure a welcoming environment.</li></ul>Logistics &amp; Administrative Duties:<ul><li>Coordinate with suppliers, shipping agents, and internal teams for import/export documentation.</li><li>Prepare shipping invoices, delivery notes, and customs documentation.</li><li>Monitor and track shipments to ensure timely delivery.</li><li>Maintain accurate records of stock movements and logistics operations.</li><li>Support the logistics manager with daily operational tasks.</li><li>Prepare and maintain reports related to shipments, deliveries, and logistics activities.</li></ul>Requirements:<ul><li>Female candidate only.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration, Logistics, or related field preferred.</li><li>Minimum 1&ndash;3 years of experience in reception/administration and logistics.</li><li>Strong communication skills (English required, Arabic is a plus).</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Knowledge of logistics processes, shipping, and customs documentation is an advantage.</li><li>Presentable, organized, and able to multitask efficiently.</li></ul>What We Offer:<ul><li>Competitive salary package.</li><li>Employment Visa + Health Insurance</li><li>Career growth opportunities within a reputable regional distributor.</li><li>Professional and supportive work environment.</li><li>Job Location: Ajman, UAE</li><li>Working Hours: Full-time (Monday &ndash; Saturday)</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What is your visa status? </li></ul>Experience:<ul><li>Logistics: 2 years (Required)</li><li>Receptionist: 2 years (Required)</li></ul>

Receptionist cum Logistics Coordinator (Female Candidate)

<div>
 
 
 Receptionist &amp; Administrative Coordinator
 
 
 
 
 Key Responsibilities
 
 
 
 
 Front Desk &amp; Reception Duties
 
 
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 Serve as the primary point of contact for visitors, employees, and external parties at the reception area.
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 Welcome and direct visitors, ensuring proper registration and compliance with company procedures.
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 Maintain a clean, organized, and presentable reception area at all times.
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 </ul>
 
 
 Administrative Support
 
 
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 Handle daily administrative tasks.
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 Coordinate office supplies, stationery, and pantry needs, including managing inventory and placing orders.
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 Support the planning and coordination of internal events, meetings, and giveaways.
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 Assist in managing facility-related needs such as buffet requirements, meeting room preparation, and general office upkeep.
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 Coordinate with company drivers for daily assignments, vehicle maintenance, and route scheduling.
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 </ul>
 
 
 Job Requirements:
 
 
 <ul>
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 Bachelor&rsquo;s degree.
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 1&ndash;3 years of experience in reception, administration, office coordination, or similar support roles.
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 Strong organizational and communication skills.
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 Ability to manage both external vendors and internal stakeholders effectively.
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 Proficiency in MS Office (Excel, Word, Outlook).
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 Problem‑solving skills and attention to detail.
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 Excellent command of English (written and spoken).
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 </ul>
</div>

Receptionist & Administrative coordinator

Fragorium LLC

Job SummaryWe are seeking a detail-oriented and proactive Female Receptionist/Admin Coordinator with strong Arabic and English communication skills to support our fragrance Research &amp; Development (R&amp;D) Laboratory at Dubai. The role is critical in ensuring smooth day-to-day administrative operations, coordination between internal departments, and compliance with laboratory and regulatory requirements.Key Responsibilities<ul><li>Provide full administrative support to the Fragrance R&amp;D team, including scheduling, documentation, and coordination of daily activities.</li><li>Act as a key point of contact between the R&amp;D lab, internal departments (Procurement, HR, Finance, Quality), and external vendors.</li><li>Coordinate meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Maintain accurate records for lab documentation, sample logs, formulations, MSDS, test reports, and approvals.</li><li>Assist in preparing documents for regulatory, audit, and compliance requirements related to fragrance development.</li><li>Ensure proper filing and confidentiality of R&amp;D data and sensitive information.</li><li>Coordinate with Procurement for lab consumables, raw materials, fragrance ingredients, and equipment.</li><li>Track inventory levels, raise purchase requisitions, and follow up on deliveries to ensure uninterrupted lab operations.</li><li>Maintain records of suppliers and service providers related to R&amp;D activities.</li><li>Support Arabic&ndash;English translation and communication for internal coordination, local authorities, suppliers, and service providers when required.</li><li>Draft professional correspondence, reports, and internal communications in both Arabic and English.</li><li>Assist with onboarding of new R&amp;D staff, visitors, and external consultants to the lab.</li><li>Coordinate maintenance, calibration schedules, and service visits for lab equipment.</li><li>Support management with ad-hoc administrative tasks and reporting as required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or Office Management</li><li>Fluent in Arabic and English (spoken and written) which is mandatory</li><li>Minimum 2 to 4 years of experience in an administrative or coordination role, preferably within R&amp;D, laboratory, manufacturing, or fragrance industries</li><li>Strong organizational, time management, and multitasking skills</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); experience with ERP systems is an advantage</li><li>Ability to handle confidential information with discretion</li><li>Well-presented, professional, and able to work effectively in a multicultural environment</li><li>Valid UAE Driving License is an added advantage</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthExperience:<ul><li>Receptionist/Admin: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic fluently (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving License (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Female Receptionist/Admin Coordinator (Arabic Speaker Only)

RSB PROJECTS PRIVATE LIMITED

<div>
 
 
 About the job
 
 
 
 
 
 
 
 
 Job Title: Office Coordinator cum Tendering Engineer
 
 
 
 
 
 
 
 
 
 Job Summary
 
 
 
 
 The Office Coordinator cum Tendering Engineer is responsible for managing daily office operations while overseeing the preparation, submission, and follow-up of tenders. This role combines administrative coordination with technical and commercial tendering expertise to ensure smooth office functioning and successful bid submissions.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 
 A. Tendering &amp; Engineering Duties
 
 
 
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 Identify and monitor tender opportunities through portals and clients
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 Review tender documents, drawings, specifications, and BOQs
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 Prepare technical and commercial proposals
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 Coordinate with internal departments (engineering, procurement, finance) for required inputs
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 Prepare cost estimates and pricing analysis
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 Ensure timely submission of bids in compliance with client requirements
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 Maintain tender database and track submission status
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 Attend pre-bid meetings and clarify technical queries
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 Follow up on submitted tenders and negotiate when required
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 Prepare post-award documentation and support project handover
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 </ul>
 
 
 
 
 
 
 B. Office Coordination Duties
 
 
 
 <ul>
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 Manage day-to-day office operations and administrative activities
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 Coordinate meetings, appointments, and schedules
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 Maintain office records, files, and documentation
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 Handle correspondence (emails, calls, letters)
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 Coordinate with vendors, suppliers, and service providers
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 Monitor office supplies and procurement requirements
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 Assist management with reports, presentations, and documentation
 </li>
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 Ensure compliance with company policies and procedures
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 </ul>
 
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 
 MBA in a relevant field
 
 (Operations / Finance / Marketing / Project Management or equivalent)
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 1-5 years of experience in tendering and office administration
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 Knowledge of tendering procedures, documentation, and costing
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 Proficiency in MS Office (Excel, Word, PowerPoint)
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 Familiarity with tender portals and e-procurement systems
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 Strong organizational and time management skills
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 Excellent communication and coordination abilities
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 Ability to work under deadlines and manage multiple tasks
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 </ul>
 
 
 
 Key Skills
 
 
 
 <ul>
 <li>
 Technical analysis
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 Cost estimation &amp; BOQ preparation
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 Documentation management
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 Vendor coordination
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 Attention to detail
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 Negotiation skills
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 Multitasking ability
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 </ul>
 
 
 
</div>

Office Coordinator

Imdad

<div>The Human Capital &amp; Administration Coordinator plays a key role in supporting the Human Capital and administrative function. This position is responsible for assisting with employee relations, benefits and policies administration, and general administrative tasks to ensure smooth business operations. 
Job Responsibilities:<ul>
<li>Support onboarding and offboarding processes for employees.</li>
<li>Handle employee queries related to HR policies, benefits, and payroll in collaboration with the HR team.</li>
<li>Undertake human capital related administrative duties including drafting general documents, filing, managing employee files and records to ensure proper document filing.</li>
<li>Undertake and assist in recording and processing invoices, receipts, and payments as required and instructed.</li>
<li>Prepare POs and contracts for suppliers as advised.</li>
<li>Arrange meetings, events, and office logistics. relating to the core operation of the company.</li>
<li>Handle expense management system and ensure alignment with expense policies.
</li><li>Provide general administrative support to the management and team members.</li>
</ul>Requirements
Minimum Qualifications:<ul>
<li>Bachelor&rsquo;s degree or diploma in Human Resources, Business Administration, or a related field.</li>
<li>0-2 years of experience in HR and/or administrative roles.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).</li>
</ul>Required Skills:<ul>
<li>Strong organizational, time management and multitasking skills.</li>
<li>Excellent communication and interpersonal skills.
</li><li>A strong team player who collaborates effectively across departments.</li>
<li>High level of discretion and confidentiality.</li>
<li>Patient, friendly, tactful and well presented.</li>
<li>Good computer skills.</li>
<li>Excellent Arabic and English skills (Written &amp; spoken).</li>
<li>Ability to handle multiple priorities in a fast-paced environment.</li></ul></div>

HR & Admin Coordinator - Emirati National - Dubai

Al Khayyat Investments (AKI)

<div>
 
 
 As an Office Coordinator, your responsibilities include supporting and coordinating with the Operations Team, BinSina Team, suppliers, and customers to maintain seamless and efficient services for everyone involved.
 
 
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 <ul>
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 Create all types of POs such as operations expenses, admin expenses and capex expenses
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 Handle the end-to-end process of validating and processing Petty Cash of all 100+ stores
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 Processing stationary orders of all 100+ stores
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 Processing more than 40+ stores utility monthly charges
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 Processing more than 20+ high priority charges
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 Process all the documents and information when Opening a Store
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 Collect all the required documents when closing a store
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 Assist and Creating PO&rsquo;s AKI Facilities Team:
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 Upload documents in Legal App
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 Document control i,e All Ins and Outs; safe keeping of electronic soft copies by developing and utilizing filling and retrieval systems to provide accurate historical reference. i.e AMC, Pestfree, Cleanco and more.
 </li>
 </ul>
 
 
 
 <ul>
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 Support business unit head with presentations and reports.
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 Keep up to date with the trend, new office systems, applications and Microsoft office skills to better assist the departments.
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 Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
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 Organize team communications and plan events, both internally and offsite.
 </li>
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 Manage all incoming and outgoing communications.
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 Planning events &amp; schedule travel.
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 </ul>
 
 
 
 
 
 EXPERIENCE &amp; QUALIFICATION:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in any discipline or Equivalent Experience
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 Flexible team player willing to do what it takes to get the job done; adaptable and enjoys an extra challenge.
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 Knowledgeable with Oracle System is a plus.
 </li>
 </ul>
 
 
 
 
 
 SKILLS, KNOWLEDGE &amp; ABILITIES:
 
 
 
 
 Job Specific
 
 Fluent and Clear communication and problem solving
 
 
 
 Generic Skills:
 
 Verbal/Written Communication Skills, Computer Skills, Analytical Ability and Presentation Skills
 
 
 
</div>

Office Coordinator - BinSina

Heal Hub

Job Title: Office Coordinator (Local Talent)Department: AdministrationReporting to: Clinic ManagerLocation: Dubai, UAEEmployment Type: Full-time (5 days/week, Saturday &amp; Sunday off)About Heal Hub Rehabilitation Center:Heal Hub is a leading rehabilitation center in Dubai offering holistic care for physical, mental, and emotional well-being. Our multidisciplinary team provides physiotherapy, chiropractic, osteopathy, yoga, energy healing, and recovery services. We are committed to excellence, innovation, and a patient-centric approach.Role Overview: We are looking for a proactive and organized Office Coordinatorto manage daily office operations, administration, and IT-related tasks. The ideal candidate will be a UAE national, reliable, tech-savvy, and capable of ensuring smooth operations while supporting management and staff.Key Responsibilities:<ul><li>Oversee day-to-day office operations, including scheduling, correspondence, and office supplies.</li><li>Manage inventory of office supplies.</li><li>Coordinate appointments, workshops, and events across departments.</li><li>Maintain accurate databases, filing systems, and digital records.</li><li>Assist with IT administration: manage user accounts, software updates, troubleshoot minor IT issues, and liaise with external IT support.</li><li>Prepare reports, presentations, and internal communications.</li><li>Assist management with ad hoc administrative tasks and projects.</li><li>Ensure smooth workflow and support staff across departments.</li></ul>Qualifications &amp; Skills:<ul><li>UAE National (local talent) with a valid Family Book.</li><li>Minimum 1 year of experience in administrative or office coordination roles.</li><li>Basic IT knowledge: MS Office, cloud-based tools, digital filing systems; familiarity with IT troubleshooting is a plus.</li><li>Strong organizational, multitasking, and problem-solving skills.</li><li>Excellent communication skills in English; Arabic proficiency is a plus.</li><li>Professional, proactive, and detail-oriented with a strong sense of confidentiality.</li></ul>Why Join Us:<ul><li>Work in a dynamic, tech-enabled healthcare environment.</li><li>Opportunity to contribute to a growing holistic wellness center.</li><li>Exposure to multidisciplinary healthcare operations and professional development opportunities.</li></ul>Benefits:<ul><li>Competitive salary, up to AED 6000/ Month.</li><li>Professional development opportunities</li><li>Dynamic and inclusive work environment</li></ul>Job Types: Full-time, Permanent, Fresher

Office Coordinator- UAE Nationals Only

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