office coordinator receptionist

Eco Guardians Pest Control Disinfection and sanitization Services LLC.

Job Responsibilities:Operations Coordinator<ul><li>Manage daily scheduling of cleaning &amp; pest control teams.</li><li>Coordinate with clients, supervisors, and staff for smooth operations.</li><li>Prepare job sheets, reports, quotations, and invoices.</li><li>Monitor site progress and update management.</li><li>Handle staff allocation, attendance, and overtime records.</li></ul>Receptionist / Admin<ul><li>Manage front desk duties: calls, emails, and client inquiries.</li><li>Maintain proper filing of contracts, POs, invoices, and HR records.</li><li>Assist in preparing reports, presentations, and business correspondence.</li><li>Support management in day-to-day office administration.</li><li>Ensure smooth communication between office, clients, and field teams.</li></ul>Job Requirements:<ul><li>Gender: Female</li><li>Education: Bachelor&rsquo;s degree or diploma in Business/Admin (preferred).</li><li>Experience: Minimum 1&ndash;2 years in operations, admin, or receptionist role (facility management/cleaning/pest control background an advantage).</li><li>Skills:</li><li>Strong communication (English mandatory, Arabic/Hindi/Urdu an advantage).</li><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Organized, detail-oriented, and multitasking ability.</li><li>Customer service mindset and team coordination skills.</li><li>Visa Status: Cancelled Visa / Own Visa / Visit Visa accepted.</li><li>Must be available for immediate joining.</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary (based on experience)</li><li>Other benefits as per UAE Labour Law</li></ul>Contact Us:<ul><li>0561150324 | 0567526970 | 04-294455</li></ul>Email: info@ecoguardians.ae Website: www.ecoguardians.aeJob Type: Full-timePay: From AED2,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>english (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Operations Coordinator / Receptionist / Admin

New Beginnings

Role DescriptionThis is a full-time on-site role for a Medical Receptionist located in Dubai. The Medical Receptionist will be responsible for managing appointment scheduling, handling phone calls, and performing various receptionist duties. The role also involves greeting and assisting patients, maintaining medical records, and ensuring the efficient operation of the medical office.Key Responsibilities:Front Desk &amp; Patient Handling:- Greet and assist patients in a professional and friendly manner.- Schedule appointments and manage the clinic calendar.- Maintain accurate patient records and update information in the system.- Answer calls, respond to inquiries, and guide patients through procedures.- Ensure patient check-in and check-out processes are smooth and efficient.Insurance Coordination:- Verify insurance eligibility and coverage before appointments.- Take approvals of patients.- Submit pre-approval requests and follow up for timely responses.- Explain insurance coverage, approvals, and exclusions to patients.- Coordinate with insurance companies via email/phone &amp; our submission/resubmission team.- Maintain up-to-date knowledge of insurance policies, procedures, and changes.Administrative Support:- Maintain confidentiality of patient and insurance data.- Coordinate with doctors, nurses, and the billing department.- Ensure compliance with clinic policies and insurance regulations- Assist in daily reporting and documentation related to insurance and front desk operations.Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience in the health care Industry? </li><li>How many years of Insurance coordinator experience? </li></ul>Experience:<ul><li>receptionist : 1 year (Required)</li></ul>Language:<ul><li>Tagalog. (Required)</li></ul>

Receptionist / Front Desk Executive / Insurance Coordinator

Moustache Escapes

Job Title: Admin &amp; office ReceptionistLocation: Mansarovar Riico, JaipurJob Type: Full-timeReports to: Office Manager / HR ManagerJob Summary:We are seeking a friendly, organized, and professional Office Receptionist to manage our front desk and provide administrative support. The ideal candidate will be the first point of contact for visitors and clients, handling incoming calls, directing inquiries, and maintaining a welcoming and efficient front office environment. Additionally, the Office Receptionist will be responsible for managing housekeeping duties and overseeing office inventory to ensure a smooth and productive workplace.Key Responsibilities:<ul><li>Greet and welcome visitors in a warm and professional manner</li><li>Answer and direct incoming phone calls promptly and courteously</li><li>Maintain the reception area and keep it neat and presentable</li><li>Schedule appointments and manage meeting room bookings</li><li>Receive, sort, and distribute daily mail and deliveries</li><li>Assist with basic administrative tasks such as filing, data entry, and photocopying</li><li>Coordinate with internal departments as needed</li><li>Maintain visitor logs and issue badges when necessary</li><li>Handle incoming emails and route them appropriately</li><li>Monitor office supplies and order when necessary</li><li>Manage office inventory, including tracking and replenishing supplies</li><li>Oversee housekeeping tasks to ensure a clean and organized office environment</li><li>Ensure the office is stocked with necessary items like toiletries, kitchen supplies, and office stationery</li></ul>Qualifications:<ul><li>High school diploma or equivalent; additional certification in Office Management is a plus</li><li>Proven experience as a receptionist or in a similar administrative role</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Excellent verbal and written communication skills</li><li>Strong interpersonal and customer service skills</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Professional appearance and demeanor</li></ul>Preferred Attributes:<ul><li>Familiarity with office equipment (e.g., printers, copiers, phone systems)</li><li>Friendly, positive attitude and a team player</li><li>Discretion and confidentiality</li></ul>Job Type: Full-timePay: &#8377;18,000.00 - &#8377;22,000.00 per monthWork Location: In person

Admin & office Receptionist

Oklahoma Mens Clinic OKC

Location: Relicus Medical (Aesthetic MedSpa), Livermore, CA, 94550Schedule: Part-Time | ~25 Hours/WeekPay: $22&ndash;$25/hour (DOE &amp; bilingual status)Total Compensation Potential: $22&ndash;$50+/hour due to uncapped commission &amp; bonusopportunityBilingual PreferredRole OverviewJoin our team as a Sales Receptionist &amp; Front Desk Coordinator, where patient connectionmeets strategic support. This hybrid role is ideal for a warm, professional communicator with asales-minded approach and strong organizational skills. You&rsquo;ll manage the front desk, supportpatients through their treatment journey, and work closely with providers, medical assistants,and aesthetics staff to deliver an elevated experience from start to finish.Key ResponsibilitiesPatient Experience &amp; Communication&#9679; Curate a high-end patient experience via phone, email, and in-person interactions.&#9679; Conduct 15-minute FAQ calls with new patients and follow-up calls after visits to ensuresatisfaction.&#9679; Ensure all patients are cleared for treatment prior to purchase.&#9679; Send pre-appointment reminders and post-visit follow-ups.&#9679; Build long-term patient relationships with active listening and solution-focusedcommunication.Sales, Lead Generation &amp; Follow-Up&#9679; Outbound outreach: Minimum of 90 calls per day.&#9679; Respond to leads via HubSpot, text, email, and phone.&#9679; Support upsell conversations at checkout (treatments, skincare, memberships).&#9679; Help collect 5-star public reviews (Google/Yelp) to support lead generation efforts.&#9679; Meet and exceed monthly sales targets.&#9679; Follow discounting and promotion protocols accurately.Front Desk Coordination&#9679; Check patients in/out and manage intake forms and consents.Note: Some forms may be pre-sent for ease at check-in.&#9679; Schedule appointments while adhering to spacing protocols between treatments.&#9679; Manage invoices, gift cards, RepeatMD credits, and patient rewards.&#9679; Coordinate coverage with the MA to maintain smooth front desk flow.&#9679; Occasional assistance with light treatment setup or HRT coordination if MA isunavailable.Systems &amp; Tools You'll Use&#9679; Google Drive&#9679; HubSpot CRM&#9679; RepeatMD&#9679; EMR &amp; scheduling software&#9679; Office intranet for policies, promotions, updatesPerks &amp; Benefits&#9679; 40% off retail products&#9679; Staff treatments at cost of consumables + 20% labor fee&#9679; Work with a dynamic, innovative, patient-focused team&#9679; Build sales, CRM, and aesthetics industry skills in a fast-paced environmentWho You Are&#9679; Warm, professional, and excellent on the phone&#9679; Highly organized and able to multitask&#9679; Sales-oriented with a strong sense of initiative&#9679; Comfortable with tech tools and CRM systems&#9679; Bilingual a plus (English/Spanish preferred)How to Apply:Send your resume and a brief statement on why you're excited about this role toadmin@sculptmdmedspa.comJob Type: Part-timePay: $22.00 - $25.00 per hourExpected hours: 25 per weekApplication Question(s):<ul><li>Why are you applying for this role?</li></ul>Ability to Commute:<ul><li>Livermore, CA 94550 (Required)</li></ul>Ability to Relocate:<ul><li>Livermore, CA 94550: Relocate before starting work (Required)</li></ul>Work Location: In person

Sales Receptionist & Front Desk Coordinator

M.IRFAN M.AAMIR & BROS

Job Title: Female Office CoordinatorLocation: Mima Construction, 303, 3rd Floor, Central Hotel Building, Mereweather Road, KarachiJob Type: Full-TimeDepartment: Administration / Project SupportReports To: Office Manager / DirectorJob Overview:We are seeking a highly organized and proactive Office Coordinator to join our construction company team. The Office Coordinator plays a vital role in ensuring the smooth day-to-day operations of the office and supports project teams with administrative and external coordination tasks.As the Office Coordinator, she will be the central point of contact for all administrative activities that keep our construction office running smoothly. She is responsible for organizing project documentation, facilitating communication between external stakeholders and future business contacts, and ensuring that day-to-day operations support our project goals and company standards.This position requires strong communication, multitasking, and organizational skills, as well as the ability to thrive in a fast-paced, deadline-driven environment.Key Responsibilities:<ul><li>Provide administrative support to the General Manager and Director</li><li>Coordinate office operations, including scheduling meetings, maintaining records, and filing documentation</li><li>Drafting and sending out emails to other businesses for official communication</li><li>Administrative Support: manage incoming/outgoing correspondence (e-mail, mail, fax).</li><li>Team Liaison: Coordinate internal communications&mdash;bulletins, policy updates, and company announcements.</li><li>Maintain up-to-date project files, logs, and reports using digital tools or project management software</li><li>Liaise with clients, suppliers, and businesses professionally and efficiently</li><li>Handle incoming and outgoing correspondence, including emails, calls, and mail</li><li>Ensure compliance with company policies and safety procedures in all administrative tasks</li></ul>Requirements:<ul><li>Punctuality and strict adherence to office timings from 9 am to 6 pm (Monday to Saturday). A hardworking and dedicated candidate with the ability to understand the office responsibilities and carry out their daily tasks with a strong commitment will be rewarded.</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook);</li><li>Ability to draft emails to prospective business partners and emails requesting the distributorship for the products of established foreign companies.</li><li>Excellent verbal and written communication skills</li><li>Ability to work independently and as part of a team</li><li>Interpersonal Attributes: Positive attitude, strong work ethic, and the flexibility to adapt in a fast-paced environment.</li><li>Attention to detail and problem-solving abilities</li><li>High school diploma required; additional qualifications or certifications in administration or construction management are an advantage</li></ul>Preferred Skills:<ul><li>Familiarity with construction terminology and workflows</li><li>Professional demeanor with strong interpersonal skills</li><li>Organizational Abilities: Highly detail&#8208;oriented, with the ability to juggle multiple projects and deadlines.</li></ul>Why Join Us?<ul><li>Career Growth: Opportunities to advance into project coordination or office management roles.</li><li>Collaborative Culture: A supportive team environment that values mentorship and continuous learning.</li></ul>We encourage qualified female candidates who thrive in dynamic settings to apply and become an integral part of our office team.Job Type: Full-timeLanguage:<ul><li>English (Preferred)</li></ul>Work Location: In person

Female Office Coordinator

Job Description &mdash; Office Coordinator Position: Office CoordinatorLocation: Karachi, PakistanEmployment type: Full-time, Office-basedReports to: Office DirectorAbout the companyWe are a dynamic construction company delivering commercial and residential projects. We value safety, clear communication, operational rigor, and a collaborative office culture. The Office Coordinator supports the Office Director by ensuring the smooth, efficient running of the office and acting as a central point of contact for project teams, vendors, and site staff.Position summaryThe Office Coordinator is responsible for day-to-day office operations, administrative support, and coordination across projects and departments. This role ensures the Office Director&rsquo;s priorities are implemented, office processes run reliably, and internal and external stakeholders receive timely, professional service.Key responsibilities<ul><li>Serve as the primary point of contact for the office: answer phone, greet visitors, manage incoming/outgoing correspondence, and route communications appropriately.</li><li>Manage the Office Director&rsquo;s calendar, schedule meetings, prepare agendas, coordinate meeting logistics, and take/track minutes and action items.</li><li>Oversee office administration: ordering supplies, maintaining office equipment, managing vendor relationships (maintenance, security, cleaners), and ensuring a safe, organized work environment.</li><li>Support HR-related tasks: assist with onboarding/offboarding, coordinate background checks and inductions, maintain personnel files (confidentially), and schedule training and safety orientations.</li><li>Coordinate procurement and small-purchase processes: maintain vendor lists, obtain quotes, track purchase orders, and help reconcile invoices with the accounting team.</li><li>Maintain office and project records: organize and file contracts, permits, insurance certificates, and administrative project documentation (both digital and physical filing systems).</li><li>Assist with expense reporting and petty cash management: verify receipts, prepare expense submissions, and liaise with finance for timely processing.</li><li>Support project teams by coordinating site visit logistics, arranging temporary access/badges, and facilitating communication between field and office staff.</li><li>Prepare basic reports, presentations, and correspondence for the Office Director and project managers.</li><li>Implement and improve office procedures and workflows to increase efficiency and reduce administrative bottlenecks.</li><li>Ensure compliance with company policies on records retention, confidentiality, and safety procedures.</li><li>Perform ad-hoc administrative tasks and special projects as assigned by the Office Director.</li></ul>Required qualifications &amp; experience<ul><li>High school diploma or equivalent; certificate or diploma in Office Administration, Business, or related field preferred.</li><li>2+ years of administrative or office coordination experience; experience in construction, engineering, or a trades-related environment strongly preferred.</li><li>Proficiency with Microsoft Office (Outlook, Word, Excel) and comfort learning industry software (ERP, project management or construction management platforms).</li><li>Strong organizational skills and proven ability to manage multiple priorities and deadlines.</li></ul>Preferred skills &amp; competencies<ul><li>Excellent verbal and written communication skills; professional phone and email etiquette.</li><li>Meticulous attention to detail and strong follow-through.</li><li>Ability to build productive relationships with project teams, vendors and site personnel.</li><li>Discretion and the ability to handle confidential information sensitively.</li><li>Problem-solving mindset and initiative &mdash; able to anticipate needs and act autonomously.</li><li>Customer-service orientation and a calm, solutions-focused approach under pressure.</li><li>Basic numeracy and comfort preparing simple reconciliations and expense reports.</li></ul>Performance expectations / KPIs (examples)<ul><li>Office requests and inquiries responded to within 24 business hours.</li><li>Meeting logistics and Director calendar conflicts resolved proactively (target: 95% on-time coordination).</li><li>Onboarding paperwork and inductions completed within agreed timeframes.</li><li>Accuracy of administrative records and filing (target error rate &lt;1&ndash;2%).</li><li>Timely submission and basic reconciliation of expense reports (e.g., within 5 business days of receipt).</li></ul>Working conditions<ul><li>Standard office hours (9:00 AM &ndash; 6:00 PM)</li><li>Primarily office-based.</li><li>Role involves extended computer/phone use and frequent interaction with internal and external stakeholders.</li></ul>Job Type: Full-timeEducation:<ul><li>High School (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Office Coordinator

Confidential Events Agency

<div>
 
 This is a full-time on-site role for an Office Coordinator. Will be responsible for managing day-to-day administrative tasks, handling phone calls, operating office equipment, and ensuring efficient customer service for an Events Agency. Additionally, will maintain communication channels within the office and support the events team with coordination tasks.
 
 
 The ideal candidate should have a minimum of 4 years in corporate companies or Events companies or hotels.
 
 
 
 
 This role is located in Dubai and offers a salary of AED 3500.
 
 
 
 
 
 Job Description
 
 
 <ul>
 <li>
 Smooth running of all office operations and this will include all building and facilities management.
 </li>
 <li>
 Will be in-charge of the CEO&rsquo;s calendar and schedule
 </li>
 <li>
 Will have also an important role with Events team as an event coordinator as well , sending requests to hotels and suppliers and prepares quotes under the team supervision
 </li>
 <li>
 Assist in managing the company events.
 </li>
 <li>
 Maintain a good filing system as well as e-archive for administration documents
 </li>
 <li>
 Keeps a register of fixed assets and maintains an easy cross reference system of all company assets
 </li>
 <li>
 Manage office supplies and suppliers and be able to negotiate with them.
 </li>
 <li>
 Diary and calendar management
 </li>
 <li>
 Booking international travel arrangements
 </li>
 <li>
 Use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office
 </li>
 <li>
 Manage communication with Governmental entities for administration purposes
 </li>
 <li>
 Maintain the condition of the office and arrange for necessary repairs
 </li>
 <li>
 Provide daily reports to the Management as requested
 </li>
 <li>
 Manage the daily schedule of the company driver(s)
 </li>
 <li>
 Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
 </li>
 <li>
 Liaising with the Company&rsquo;s partners to arrange regular testing and maintenance for office IT and technical assets
 </li>
 <li>
 Maintaining employees&rsquo; HR records and leaves.
 </li>
 <li>
 Must be familiar with basic personnel affairs including social insurance, recruitment, etc.
 </li>
 <li>
 Accounting background is preferable.
 </li>
 <li>
 Managing reception and switch board
 </li>
 </ul>
 
 
 
 
 
 Skills
 
 
 
 The ideal candidates must have the following competencies:
 
 <ul>
 <li>
 At least 3-5 yrs. experience in a corporate company, events agency or a hotel in a similar role.
 </li>
 <li>
 Educational background in business, administration, and management related fields. (Minimum diploma award)
 </li>
 <li>
 Advanced knowledge in Microsoft Suite (Word, PowerPoint, Excel, outlook)
 </li>
 <li>
 Fluency in written and spoken English is a must. Possessing another language will be an added advantage.
 </li>
 <li>
 High organizational skills with eye for details
 </li>
 <li>
 Possessing a can-do flexible attitude all the time and can work well under pressure.
 </li>
 <li>
 Pleasant approachable personality.
 </li>
 <li>
 It&rsquo;s not a 9-6 industry so calibers need to be flexible when it comes to working hours.
 </li>
 <li>
 Ability to work independently and be a trouble-shooter.
 </li>
 <li>
 Strong collaboration, communication, and interpersonal skills.
 </li>
 <li>
 Excellent time management skills
 </li>
 <li>
 Exceptional customer service skills
 </li>
 <li>
 Strong prioritization and organization skills.
 </li>
 <li>
 Ability to handle confidential information
 </li>
 </ul>
</div>

Search 10000+ Office coordinator receptionist jobs near you this September. New roles added regularly across leading industries. Apply today.

10000 office coordinator receptionist jobs NEAR_ME

Operations Coordinator / Receptionist / Admin

Receptionist / Front Desk Executive / Insurance Coordinator

Admin & office Receptionist

Sales Receptionist & Front Desk Coordinator

Female Office Coordinator

Office Coordinator

Office Coordinator