office coordinator receptionist

Kemet Prime Properties

<div>
 Hiring: Receptionist &amp; Operations Coordinator
 
 
 📍 Dubai, UAE
 
 📅 Start Date: July 1st, 2026
 
 
 KEMET Prime Properties is a growing real estate company based in Dubai, dedicated to providing exceptional service and trusted real estate advisory to clients and investors.
 
 
 We are seeking a professional, well-presented, and highly organized Receptionist &amp; Operations Coordinator to be the first point of contact for our clients while supporting the day-to-day operations of the business.
 
 
 Key Responsibilities
 
 
 Reception &amp; Client Relations
 
 
 &bull; Welcome clients, investors, and visitors in a professional and friendly manner.
 
 &bull; Answer and direct incoming calls, emails, and WhatsApp inquiries.
 
 &bull; Schedule meetings, appointments, and property viewings.
 
 &bull; Maintain a professional reception area and meeting rooms.
 
 &bull; Deliver an outstanding client experience at all times.
 
 
 Sales &amp; Operations Support
 
 
 &bull; Assist the sales team with administrative and operational tasks.
 
 &bull; Coordinate property viewings and client appointments.
 
 &bull; Update and maintain CRM systems, client databases, and lead records.
 
 &bull; Assist with property listings, documentation, and transaction files.
 
 &bull; Follow up with clients, developers, and service providers when required.
 
 
 Administration
 
 
 &bull; Prepare letters, reports, presentations, and correspondence.
 
 &bull; Maintain filing systems and company records.
 
 &bull; Coordinate office supplies, vendors, and courier services.
 
 &bull; Support company events, meetings, and daily office operations.
 
 
 HR &amp; Compliance Support
 
 
 &bull; Assist with employee onboarding and document collection.
 
 &bull; Support visa applications, labour documentation, Emirates ID renewals, and related administrative processes.
 
 &bull; Maintain employee records and administrative files.
 
 
 Executive Support
 
 
 &bull; Assist senior management with scheduling, travel arrangements, and meeting coordination.
 
 &bull; Follow up on action items and maintain organized records of ongoing tasks.
 
 &bull; Handle confidential company information with professionalism and discretion.
 
 
 Requirements
 
 
 &bull; Fluent in English (written and spoken).
 
 &bull; Arabic language skills are mandatory.
 
 &bull; Minimum 1&ndash;2 years of UAE experience in reception, administration, customer service, or office coordination.
 
 &bull; Strong communication and interpersonal skills.
 
 &bull; Proficiency in Microsoft Office (Word, Excel, Outlook).
 
 &bull; Strong organizational and multitasking abilities.
 
 &bull; Professional appearance and positive attitude.
 
 &bull; Real estate experience is an advantage but not required.
 
 &bull; Ability to work independently and take initiative.
 
 
 What We Offer
 
 
 &bull; Employment Visa.
 
 &bull; Medical Insurance.
 
 &bull; Annual Leave as per UAE Labour Law.
 
 &bull; Opportunity to grow within a fast-growing real estate company.
 
 &bull; Professional and supportive working environment.
 
 
 💰 Salary: AED 4,000 &ndash; AED 5,000 per month (depending on experience)
 
 
 📧 To apply, please send your CV to: hr@kemetprimeproperties.ae
 
 
 Only shortlisted candidates will be contacted.
</div>

Receptionist and Operations Coordinator

Wilshire Advisors LLC

<div>Company Description 
As part of the Wilshire family, you can rest assured that every day you are contributing to an organization that is helping investors improve their financial outcomes. For more than 50 years, Wilshire has been dedicated to providing customized portfolio solutions grounded in research and powered by next generation technologies.
Wilshire advises on over $1 trillion in assets for some of the world&rsquo;s largest and most sophisticated institutional investors and is headquartered in the United States with offices worldwide. 
Job Description 
The Office Services Coordinator is responsible for ensuring smooth daily operations in front desk management, guest services, office administration, event planning, and vendor relationships. This role serves as the primary point of contact for visitors, vendors, and internal teams, delivering excellent service and maintaining an organized, welcoming environment. This is an on-site role based in the Santa Monica office. The schedule is Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM (inclusive of a lunch break).
What You'll Do:
Front Desk &amp; Guest Services<ul><li>
Manage main phone line:<ul><li>
Answer calls</li><li>
Transfer to voicemail</li><li>
Verify email addresses</li></ul></li><li>
Coordinate guest access through Symmetry</li><li>
Communicate with employees for in-person or virtual attendance</li><li>
Greet guests:<ul><li>
Assist with sign-in</li><li>
Offer beverages</li><li>
Provide Wi-Fi access</li><li>
Assist with luggage storage</li><li>
Parking validation upon arrival and departure</li></ul></li><li>
Serve as the face of Wilshire by being positive, friendly, and professional</li></ul>
Start of the day<ul><li>
Preparing breakfast and snack stations</li><li>
Start the coffee machines</li><li>
Maintaining cleanliness</li><li>
Unload the dishwasher</li><li>
Load dirty cups left after hours</li></ul>
Mail &amp; Package Management<ul><li>
Collect and sort mail as needed<ul><li>
Log packages</li><li>
Notify recipients</li><li>
Maintain compliance documentation for gifts</li></ul></li><li>
Scan and upload the package and guest logs to SharePoint</li><li>
Handle FedEx shipping and label creation</li></ul>
Meeting &amp; Event Support<ul><li>
Book and prepare conference rooms<ul><li>
Set up the boardroom for major meetings with refreshments</li></ul></li><li>
Communicate with meeting organizers to address special requests and resolve technical issues</li><li>
In coordination with HR, plan and host Santa Monica office events<ul><li>
Holiday parties</li><li>
Team activities</li><li>
Happy hours</li><li>
Food drives</li><li>
Other events</li></ul></li></ul>
Vendor &amp; Food Coordination<ul><li>
Coordinate vendor access and compliance (Certificate of Insurance)</li><li>
Serve as the primary vendor contact</li><li>
Guide vendors onsite and update relevant stakeholders</li><li>
Manage pantry restocking and vending machine service</li><li>
Ensure proper presentation and timely communication</li><li>
Upload receipts to SharePoint and compile a monthly PDF for finance submission</li></ul>
Office Administration<ul><li>
Serve as the primary contact for office announcements and administrative inquiries<ul><li>
Santa Monica</li></ul></li><li>
Manage business card orders<ul><li>
Proofing</li><li>
Invoicing</li><li>
Maintain a reorder spreadsheet</li></ul></li><li>
Coordinate swag and merchandise with vendors and prepare pricing presentations</li><li>
Submit PO requests</li><li>
Notify building security of special events</li><li>
Submit maintenance requests</li></ul>
Office Maintenance &amp; Supplies<ul><li>
Maintain pantry and beverage inventory; restock kitchen and boardroom</li><li>
Organize office spaces</li><li>
Manage air purifier filter replacements</li><li>
Unbox snack shipments and keep the pantry organized</li><li>
Overseeing cleanliness, safety, and maintenance of the front desk, lobby, common spaces, and conference rooms</li></ul>
Transportation Coordination<ul><li>
Serve as Employee Transportation Coordinator<ul><li>
Collaborate with consultants for yearly city reporting</li></ul></li></ul>
Technology &amp; Security<ul><li>
Coordinate Miles IT on-site tech support for conference room equipment</li><li>
Assist Miles IT, when needed, with laptop setups</li><li>
Prepare laptops for shipment</li><li>
Manage access badges, as needed<ul><li>
Santa Monica</li><li>
Create new suite badges</li><li>
Request new building badges</li></ul></li><li>
Request new parking badges</li></ul>
Parking &amp; Validations<ul><li>
Manage monthly parking agreements</li><li>
Track and purchase validations for local structures</li></ul>
Recruitment Support<ul><li>
Ship the welcome merchandise to new hires</li><li>
Assist with interview scheduling</li><li>
Assist with new hire meeting scheduling</li><li>
Support internship program candidate screening and gift purchases</li></ul>
End-of-Day Closing<ul><li>
Clean the kitchen</li><li>
Restock supplies</li><li>
Run the coffee machine cleaning cycle</li><li>
Start the dishwasher</li><li>
Reload the snack baskets</li></ul>
Other<ul><li>
Other duties as assigned</li></ul> 

Qualifications 
<ul><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Excellent verbal and written communication skills</li><li>
Proficiency in Microsoft Office Suite and SharePoint</li><li>
Experience in event planning and vendor coordination preferred</li><li>
1+ year of previous experience as a receptionist in a professional environment</li><li>
Financial services industry experience is a plus</li><li>
Ability to be punctual and maintain a satisfactory attendance record</li><li>
Excellent organizational skills; detail-oriented with the ability to work under pressure</li><li>
Ability to multitask and handle multiple incoming calls and guest check-ins</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Comfortable interacting with high-level business individuals</li></ul> 

Additional Information 
<ul><li>
This position will work on-site out of our Santa Monica office</li><li>
We offer a comprehensive benefits package including a collaborative work environment, generous PTO, 401(k) match, affordable &amp; comprehensive medical/dental/vision insurance, CFA and other professional membership reimbursement, and more.</li></ul>
The pay range for this position is $26-$29/hour. However, base pay will be determined on an individual basis considering various factors, including location, qualifications, skills, and experience. The total compensation package includes a full range of health and financial benefit offerings, which will be provided in conjunction with an offer of employment.
Visit www.wilshire.com for additional company information.
Wilshire is an SEC registered investment adviser and required to track certain political contributions under Rule 206(4)-5. As such, you may be required to disclose your prior political contributions.
We are an equal opportunity employer, which means we afford equal employment opportunity to all individuals regardless of race/ethnicity, creed, color, religion, sex (including gender and gender identity), national origin, ancestry, age, marital status, veteran status, citizenship status, disability, medical condition (as defined by California Government Code section 12926), or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment. In addition, Wilshire adheres to the equal employment opportunity requirements of all states and localities in which it does business. We are completely committed to these principles not only because of the various laws which address these subjects, but because it is the right thing to do for our employees and clients to thrive.
If you have a disability, and require reasonable accommodations in the application process, contact Human Resources at ApplicantAccessibility@wilshire.com or 310-584-6011.</div>

Receptionist/Office Services Coordinator

Burraq Engineering Solutions

Office Administration:<ul><li>Greet visitors, clients, and employees in a professional and friendly manner.</li><li>Manage and Organize the Front Desk.</li><li>Answer and direct phone calls, respond to emails, and handle inquiries.</li><li>Organize and maintain office filing systems (physical and digital).</li><li>Coordinate office maintenance, including ensuring the cleanliness and functionality of office equipment and spaces.</li></ul>Scheduling and Coordination:<ul><li>Schedule and coordinate meetings, appointments, and events.</li><li>Maintain and update office schedules.</li><li>Ensure meeting rooms are set up and ready for use, including equipment.</li></ul>Other Administrative Support:<ul><li>Provide general administrative support to management and other departments as needed.</li><li>Assist with special projects, data entry, or research tasks.</li></ul>Required Skills and Qualification:<ul><li>Proven Work experience as a Receptionist, Front Office Representative, or similar role.</li><li>High school diploma or equivalent (Associate&rsquo;s or Bachelor&rsquo;s/ BSCS degree preferred).</li><li>Proven experience in office administration or similar administrative roles (1-2 years preferred).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Strong attention to detail and problem-solving skills.</li><li>Professional appearance and demeanor.</li></ul>Job Type: Full-timePay: Rs25,000.00 - Rs60,000.00 per monthJob Type: Full-timePay: Rs25,000.00 - Rs60,000.00 per monthWork Location: In person

Office Receptionist (Female)

Hendricks Regional Health

<div>Job Summary :
Provides office services by supporting, implementing administrative systems, procedures, policies; and monitoring administrative projects. Maintains an efficient and effective front office functionality and procurement of supplies. Serves the needs of associates, physicians and patients.
Job Description
Essential Responsibilities:<ul><li>
Performs all typing and copying for the department. Includes creating forms, maintaining menu system, typing reports, minutes, physician, and hospital communications. All word processing and communications to be completed in a timely and efficient manner.</li><li>
Is responsible for assuring the completion of requested correspondence by the scheduled due date, unless otherwise indicated by the Office Manager.
</li><li>Responsible for answering the phones, retrieving voicemails, initiating phone contact or paging of physicians or inter- and intra- departmental associates as requested.</li><li>
Assures coverage of the front office phones when unavailable. Maintains correspondence and message taking that is required from the above mentioned responsibilities.</li><li>
Responsible for the filing and copying of all patient and non-patient related items and correspondence.</li><li>
Provide appropriate feedback in order to assure efficient and effective front office functions.</li></ul>
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice.
Vocational and Educational Preparation:<ul><li>
Graduate from high school or the equivalent.</li><li>
Previous class work related to administrative and receptionist duties preferred, i.e. typing, computer skills related to word-processing and/or spreadsheets, and communication skills.</li></ul>
Work Shift :
8:00am &ndash; 4:30pm (United States of America)
Scheduled Weekly Hours :
40</div>

Secretary Receptionist Oncology Full Time Days

visual architects

Job descriptionJob Title: Office CoordinatorLocation: Denton, South Manchester &ndash; Office BasedCompany: Visual ArchitectsAbout usVisual Architects is a leading design and experience company known for pushing creative boundaries and delivering immersive environments that captivate and inspire. As we continue to grow, we are looking for a highly organised, proactive, and resourceful Executive Assistant &amp; Office Coordinator to support our Director and help ensure the smooth running of both the business and its internal operations.The RoleThis is a hybrid position that combines the high-level executive support of a Personal Assistant with the operational focus of an Office Coordinator. You&rsquo;ll also work closely with HR in assisting with recruitment, engagement initiatives, and general administration. You&rsquo;ll need to be confident handling legal contracts, liaising with key stakeholders, and juggling a variety of tasks with discretion, initiative, and professionalism.Key Responsibilities:Support to Directors<ul><li>Provide high-level administrative support to the Director</li><li>Manage calendars, schedule meetings, and coordinate travel</li><li>Prepare reports, presentations, and business correspondence</li><li>Act as the first point of contact for internal and external communications</li><li>Liaise with clients, partners, and senior stakeholders on behalf of the Director</li><li>Support with project tracking and key business initiatives</li><li>Assist with ad hoc personal tasks and errands as required</li><li>Maintain strict confidentiality and handle sensitive information professionally</li></ul>Office Coordination and Administration<ul><li>Oversee day-to-day office operations and supplies (stationery, teas, coffe ect)</li><li>Liaise with service providers, contractors, and building management</li><li>Organise internal meetings, team activities, and company-wide communications</li><li>Maintain company records, documents, and office filing systems</li><li>Support company-wide initiatives and business events</li></ul>HR Support<ul><li>Assist in coordinating recruitment processes (job postings, interviews, onboarding)</li><li>Support employee engagement activities and internal communications</li><li>Help maintain HR records and documentation</li><li>Contribute to a positive team culture and internal wellbeing initiatives</li></ul>Legal and Compliance<ul><li>Assist with the preparation and review of legal contracts and service agreements</li><li>Maintain accurate and up-to-date files for contracts and legal correspondence</li><li>Liaise with external legal advisors as required</li></ul>What are we looking for:<ul><li>Proven experience as an Executive Assistant, Office Coordinator, or similar administrative role</li><li>Strong organisational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Experience supporting HR or recruitment processes is highly desirable</li><li>Working knowledge of legal contracts and basic compliance processes</li><li>Proficiency in Google Workspace and/or Microsoft Office</li><li>A proactive mindset and a high level of discretion and professionalism</li><li>Experience in creative industries or fast-paced SMEs is a plus</li></ul>Why Join us<ul><li>Competitive salary based on experience</li><li>A creative, collaborative team culture</li><li>Opportunities for growth in a dynamic company</li><li>Access to exciting events and industry experiences</li><li>Birthday off</li><li>Free parking</li><li>Access to a number of discounts across different shops and services</li><li>Pension scheme</li></ul>How to applyIf you're a highly organised and driven individual who thrives in a fast-paced, creative environment, we&rsquo;d love to hear from you. Send your CV and a brief cover letter outlining your experience to jobs@visual-architects.co.uk.Benefits:<ul><li>Free parking</li><li>On-site parking</li></ul>Work Location: In person

Office Coordinator

Allaire Rehab and Nursing

<div>Office Coordinator (Entry-Level) &ndash; Join a High-Energy Healthcare Team
We&rsquo;re looking for someone sharp, organized, and personable to join our corporate office as an Office Coordinator. This is a great opportunity for someone early in their career who wants exposure to operations, business, and a fast-paced team environment.
What You&rsquo;ll Do:<ul><li>Be the first point of contact for visitors and calls</li><li>Keep the office running smoothly (supplies, scheduling, coordination)</li><li>Assist with onboarding new hires and general office projects</li><li>Support different departments (HR, finance, operations) as needed</li></ul>
What We&rsquo;re Looking For:<ul><li>Strong communication skills and a positive, professional presence</li><li>Organized and detail-oriented</li><li>Comfortable multitasking in a busy environment</li><li>Tech-comfortable (Outlook, basic Excel, etc.)</li><li>No healthcare experience required</li></ul>
Why This Role:<ul><li>Hands-on exposure to how a growing healthcare company operates</li><li>Opportunity to take on additional responsibilities and grow</li><li>Fast-paced, team-oriented environment</li><li>Ideal for someone looking to build a long-term career in business/operations</li></ul>
If you&rsquo;re reliable, sharp, and want to be part of a team that moves quickly and values initiative, we&rsquo;d love to meet you.</div>

Office Coordinator/ Front Desk Receptionist

Palmer Bus Service

<div>Description:

Office Coordinator &ndash; Job Description
Overview: The Office Coordinator plays a key role in the smooth operation of our terminal site, supporting the Site Manager, drivers, and school districts while providing excellent customer service. This is a dynamic role with opportunities to assist in routing, scheduling, and daily transportation operations.
Requirements:

Key Responsibilities:<ul><li>
Answer phones and two-way company radios.</li><li>
Provide professional and courteous service to parents, school districts, drivers, monitors, and external contacts.</li><li>
Assist the Site Manager with routing, scheduling, and coordinating daily operations, including extracurricular activities and special education/early childhood transportation.</li><li>
Communicate with parents, drivers, and aides regarding issues and concerns.</li><li>
Help ensure all driver files and required training are documented and up-to-date.</li><li>
May cover school bus routes or assist with vehicle cleaning (internally &amp; externally) as needed.</li><li>
Perform other duties as assigned to ensure the terminal runs efficiently.
</li></ul>Requirements / Qualifications:<ul><li>
Ability to schedule and prioritize work effectively.</li><li>
Proficiency with phones, two-way radios, computers, Google Drive, and internet-based tools.</li><li>
Possess or be able to obtain a valid Minnesota Commercial Driver&rsquo;s License (CDL) with Passenger, School Bus, and Air Brake endorsements within 90 days of employment</li><li>
Strong written, verbal, and customer service communication skills.</li><li>
Problem-solving skills and ability to work in a fast-paced environment.</li><li>
Proficiency in reading, writing, grammar, and mathematics.</li><li>
Ability to develop and maintain effective working relationships at all levels.</li><li>
Self-starter with strong organizational and multitasking skills.</li><li>
Ability to exercise confidentiality, tact, diplomacy, and independent judgment.
</li></ul>Why You&rsquo;ll Love This Role:<ul><li>
Dynamic, fast-paced environment with a variety of tasks.</li><li>
Opportunity to work closely with drivers and school districts.</li><li>
Chance to grow professionally while obtaining a CDL with S and P endorsements.</li></ul></div>

Search 10000+ Office coordinator receptionist jobs near you this July. New roles added regularly across leading industries. Apply today.

10000 office coordinator receptionist jobs Near Me

Receptionist and Operations Coordinator

Receptionist/Office Services Coordinator

Office Receptionist (Female)

Secretary Receptionist Oncology Full Time Days

Office Coordinator

Office Coordinator/ Front Desk Receptionist

Office Coordinator