office coordinator receptionist

ResCare Community Living

<div>Our Company:
<div>
ResCare Community Living</div><div></div>
Overview:
<div>
Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today!�</div>
Responsibilities:
<div>
The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.</div><div>
Essential Job Responsibilities:</div><ul><li>
Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center</li><li>
Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly</li><li>
Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review</li><li>
Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly</li><li>
Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment</li><li>
Collect PCard receipts from cardholders weekly and reallocate expenses as required</li><li>
Assist with processing of client funds requests as required</li><li>
Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed</li><li>
Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required</li><li>
Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates</li><li>
Ensure business documents are retained as per policy</li><li>
Performs other duties as assigned</li></ul>
Qualifications:
<ul><li>Two years of related office management or bookkeeping experience
</li><li>Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company</li><li>
Experience in managing systems, processes, and people</li><li>
Must be able to work independently as well as part of a team</li><li>
Capable of working responsibly with highly confidential information</li><li>
Must meet all agency requirements for pre- employment as required by Company and/or State regulations</li></ul><div>
Education:
</div><ul><li>Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience</li></ul><div>
Certificates, Licenses, Registrations:</div>
Valid driver&rsquo;s license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements) 
<ul><li>
</li></ul>
About our Line of Business: ResCare Community Living, an affiliate of BrightSpring Health Services, has five decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental, or cognitive disability. We provide a comprehensive range of high-quality services, including: community living, adult host homes for adults regardless of disability, behavioral/mental health support, in-home pharmacy solutions, telecare and remote support, supported employment and training programs, and day programs. For more information, please visit www.rescarecommunityliving.com. Follow us on Facebook and LinkedIn. Salary Range: USD $10.00 / Hour</div>

Office Coordinator/Receptionist

WSP in the Middle East

<div>
 
 Job Description
 
 
 
 What if you could shape a career as unique as you?
 
 
 At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.
 
 
 WSP is looking for a motivated and professional UAE National to join our team as a Receptionist and Coordinator &ndash; Workplace &amp; Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It&rsquo;s an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Assist in organizing internal meetings, employee engagement activities, and team events.
 </li>
 <li>
 Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.
 </li>
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 Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.
 </li>
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 Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.
 </li>
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 Greet and welcome all visitors and clients in a professional and courteous manner.
 </li>
 <li>
 Maintain a clean, organized, and welcoming front desk area and shared office spaces.
 </li>
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 Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.
 </li>
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 Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.
 </li>
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 Support daily administrative tasks such as document preparation, filing, scanning, and data entry.
 </li>
 <li>
 Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.
 </li>
 <li>
 Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 UAE Nationality (with a valid Family Book).
 </li>
 <li>
 Recent graduate with a Diploma or bachelor&rsquo;s degree in business administration, Communications, or a related field.
 </li>
 <li>
 0&ndash;2 years of work experience.
 </li>
 <li>
 Strong communication and interpersonal skills in both English and Arabic, with the ability to build rapport and communicate effectively with people.
 </li>
 <li>
 Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Professional demeanor with a positive attitude and customer service mindset.
 </li>
 <li>
 Ability to multi-task and stay organized in a fast-paced, client-facing environment.
 </li>
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 A genuine interest in building a career in corporate services, administration, or HR.
 </li>
 <li>
 Willingness to learn, collaborate with diverse teams, and grow within the organization.
 </li>
 <li>
 Flexibility to support occasional internal events or office coordination tasks.
 
 
 
 </li>
 </ul>
 
 Imagine a better future for you and a better future for us all.
 
 
 
 Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?
 
 
 
 With us, you can. Apply today.
 
</div>

Office Coordinator - Receptionist_(Emirati National)

Global Edge Advertisements LLC

Female Receptionist &amp; Office CoordinatorLocation: Sharjah, UAEJoin Our Team at Global Edge Advertisements LLCWe are looking for a dynamic and well-organized Female Receptionist &amp; Office Coordinator to join our team in Sharjah. If you have excellent communication skills and a proactive attitude, we&rsquo;d love to hear from you!Key Responsibilities:Greet visitors and manage front desk operations professionallyHandle incoming calls, emails, and office correspondenceCoordinate office activities, schedules, and meetingsMaintain office supplies and ensure smooth day-to-day operationsProvide administrative support to different departmentsMaintain and update client records in the CRM systemRequirements:Female candidates onlyMust have their own visaImmediate joiner preferredPrior experience in a receptionist or office admin role preferredStrong communication and organizational skillsProficiency in MS Office (Word, Excel, Outlook)Familiarity with CRM software is a plusMultitasking ability with a positive attitudeFull-time position | Office-based in SharjahTo apply, send your CV to info@geadvt.comJob Types: Full-time, Permanent

Female Receptionist & Office Coordinator

Darling Consulting Group

<div>Description:

Darling Consulting Group (DCG) is a leading national provider of consulting services and software solutions to the banking industry and consistently voted Boston Globe Top Places to Work. As DCG continues to grow, we are expanding our Administration Department and seeking a highly organized and adaptable Executive Coordinator and Backup Receptionist.
This role provides administrative support to DCG consultants, while also serving as backup coverage for the front desk. The ideal candidate is detail-oriented, professional, and thrives in a fast-paced, collaborative environment.
Responsibilities:<ul><li>
Provide correspondence support and document preparation for DCG Consultants</li><li>
Produce and format client-facing materials and presentations</li><li>
Create and edit PowerPoint presentations</li><li>
Manage and coordinate client meeting calendars</li><li>
Assist with travel arrangements</li><li>
Provide front desk and receptionist support as needed, including greeting visitors and answering phones</li></ul>
Requirements:

Skills/Qualifications:<ul><li>
Excellent written and verbal communication skills</li><li>
Strong attention to detail and accuracy</li><li>
Proficiency in Microsoft Word, PowerPoint, Excel, and Outlook</li><li>
Familiarity with Salesforce is a plus</li><li>
General knowledge of office operations and standard office equipment</li><li>
Flexibility to adapt to changing administrative/receptionist needs</li><li>
Ability to work independently and collaboratively in a team</li><li>
Strong organizational skills with the ability to manage multiple priorities and meet deadlines</li></ul></div>

Executive Coordinator and Backup Receptionist

St Paul's Cathedral

Job Overview We are seeking an energetic and detail-oriented Receptionist, Rental Events Coordinator &amp; Registrar to join our dynamic team. In this multifaceted role, you will serve as the first point of contact for visitors and callers, manage rental event bookings, and oversee the recording of life events (registrar) processes. Your proactive approach and excellent organizational skills will ensure smooth daily operations, exceptional customer service, and efficient management of administrative tasks. You will be an assistant to several key team members and will work closely with volunteers and staff of St. Paul's Episcopal Cathedral. This paid position offers a fantastic opportunity to develop diverse skills in a vibrant, affirming, inclusive environment dedicated to excellence, outreach, and community engagement.DUTIES:Receptionist Duties 50%<ul><li>&middot; Welcome and greet all visitors with professionalism and warmth</li><li>&middot; Answer incoming phone calls, direct to appropriate staff, take messages, and monitor voicemail and emails</li><li>&middot; Provide clear, accurate information to public inquiries regarding services, events, rentals, and staff/clergy schedules</li><li>&middot; Distribute, sort, and process mail</li><li>&middot; Ensure lobby, coffee hospitality, staff break room, Receptionist workspace maintenance/cleanliness.</li><li>&middot; Communicate supply needs to DAO or FHM</li><li>&middot; Maintenance of and coordination of Administrative Offices plants</li><li>&middot; Operate and maintain office equipment: copier, printer, phone system, LAZ complimentary parking system</li><li>&middot; Assist with creating and circulating correspondence, announcements, petitions, bulletins, and other print materials</li><li>&middot; Coordinate Cathedral operations with Facilities &amp; Hospitality Manager and Facilities Team members, and vendors for day-to-day Cathedral operations</li></ul>Rental Events Coordinator Duties 48%<ul><li>Be the initial contact for Event Inquires and internal reservation inquiries regarding the Space Rentals and the Facilities Calendar of Reservations for the SPC campus</li><li>Initiate sales quotes for rental clients; review quotes with management, if needed, for special pricing or questions</li><li>Tour potential or contracted renters around rentable spaces on the Cathedral campus</li><li>Schedule additional appointments with supporting teams for rentals (i.e.: Music Department, AV team, Facilities Team Members, Communications team, Executive Staff, et. al)</li><li>Initiates the Facilities schedule review and calendar &ldquo;holds&rdquo; or bookings of Event Inquiries</li><li>Reviews with management, if needed, special exceptions to general guidelines for reservations</li><li>Initiates Letters of Agreements (LOAs) for contracted rentals</li><li>Initiates request and maintain files of Certificates of Insurance (COIs) requested for contracted use of Cathedral property</li><li>Coordinate with Facilities &amp; Hospitality Manager and Facilities Team members for day-to-day rental details and requirements</li><li>Coordinate with Accounting Department regarding rentals and accounting status of contracts</li></ul>Registrar and Sacramental Records 2%<ul><li>Maintain and update parishioner data, including baptisms, confirmations, weddings, funerals in historic logs and also Church Management System (Realm)</li><li>Prepare and send official sacramental certificates upon the direction of the Canon for Liturgy &amp; Worship</li><li>Provide annual data for the Parochial Report and Annual Report, as well as other reporting as needed</li></ul>QUALIFICATIONS &amp; RELEVANT SKILLS:<ul><li>Excellent verbal and written communication; strong interpersonal effectiveness.</li><li>Customer service experience preferred.</li><li>Strong organizational skills.</li><li>Disciplined multitasker in busy settings.</li><li>Comfortable working in a busy environment.</li><li>Flexible and able to pivot if schedules or plans change.</li><li>Able to integrate into the existing collaborative team.</li><li>Experience with Microsoft Office Suite and facility databases/CMSs.</li><li>Familiarity with office equipment (voicemail systems, copiers, et.al.).</li><li>Ability to work well with others and the public.</li><li>Ability to work with people with different backgrounds and opinions.</li><li>Ability and willingness to learn new skills, responsibilities, technologies and systems with training.</li><li>Some college education preferred.</li></ul>Join us to be part of a dedicated team that values professionalism, community engagement, and continuous growth. We believe in fostering a positive work environment where your skills can shine while making a meaningful impact!Our mission statement: Love Christ, Serve Others, Welcome All.Pay: $23.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Receptionist, Rental Events Coordinator & Registrar

<div>
 
 
 Receptionist &amp; Administrative Coordinator
 
 
 
 
 Key Responsibilities
 
 
 
 
 Front Desk &amp; Reception Duties
 
 
 <ul>
 <li>
 Serve as the primary point of contact for visitors, employees, and external parties at the reception area.
 </li>
 <li>
 Welcome and direct visitors, ensuring proper registration and compliance with company procedures.
 </li>
 <li>
 Maintain a clean, organized, and presentable reception area at all times.
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Handle daily administrative tasks.
 </li>
 <li>
 Coordinate office supplies, stationery, and pantry needs, including managing inventory and placing orders.
 </li>
 <li>
 Support the planning and coordination of internal events, meetings, and giveaways.
 </li>
 <li>
 Assist in managing facility-related needs such as buffet requirements, meeting room preparation, and general office upkeep.
 </li>
 <li>
 Coordinate with company drivers for daily assignments, vehicle maintenance, and route scheduling.
 </li>
 </ul>
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 1&ndash;3 years of experience in reception, administration, office coordination, or similar support roles.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Ability to manage both external vendors and internal stakeholders effectively.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook).
 </li>
 <li>
 Problem‑solving skills and attention to detail.
 </li>
 <li>
 Excellent command of English (written and spoken).
 </li>
 </ul>
</div>

Receptionist & Administrative coordinator

Bébélux - Babyspa & Wellness

Spa Receptionist &amp; Admin Coordinator &ndash; Join Our Boutique Spa for Moms &amp; BabiesAbout UsB&eacute;b&eacute;lux Baby Spa &amp; Wellness is Qatar&rsquo;s leading boutique spa dedicated to moms and babies. We provide a unique combination of baby hydrotherapy, baby massage, and wellness treatments for mothers, all within a calm, nurturing, and premium environment.We are looking for a professional, punctual, and detail-oriented Spa Receptionist &amp; Admin Coordinator to become the welcoming face of our spa and support our daily operations.This role is essential in creating a smooth, warm, and memorable experience for every client.Key Responsibilities<ul><li>Welcome every client with warmth, care, and professionalism</li><li>Manage all client communication via WhatsApp, phone, email, and walk-ins</li><li>Handle appointment scheduling and coordinate with therapists</li><li>Monitor punctuality and ensure the daily schedule runs smoothly</li><li>Process payments and maintain accurate client records</li><li>Confidently promote spa services, packages, and products</li><li>Encourage rebookings and build long-term client relationships</li><li>Support administrative tasks: forms, filing, stock checks, and basic reporting</li><li>Maintain a clean, calm, and inviting reception area</li><li>Work closely with the team to maintain a positive and supportive environment</li></ul>We are looking for someone who is:<ul><li>Experienced in reception or administrative roles (spa, clinic, salon, or hospitality preferred)</li><li>Friendly, confident, and professional in communication</li><li>Highly organised with strong time-management skills</li><li>Sales-oriented and comfortable recommending services and products</li><li>Punctual, reliable, and detail-focused</li><li>Comfortable using WhatsApp, email, and booking systems</li><li>Fluent in English (spoken and written)</li><li>Currently based in Qatar (local hire only, with valid documents)</li></ul>Working Hours &amp; Compensation<ul><li>Full-time: 6 days per week</li><li>Working hours: 11:00 AM &ndash; 8:00 PM</li><li>Salary: QAR 2,500 &ndash; 3,000 (based on experience and performance)</li></ul>If you take pride in organisation, communication, and creating meaningful client connections, and enjoy working in a small, caring, and professional team, we would love to hear from you.Apply today and grow with B&eacute;b&eacute;lux.Job Type: Full-timePay: From QAR2,500.00 per monthApplication Question(s):<ul><li>Are you immediately available and in Qatar?</li></ul>Experience:<ul><li>Receptionist: 4 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Spa Receptionist & Admin Coordinator ( FEMALE)

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