office executive

Hunar Saaz Construction Pvt Ltd

Company: Hunar Saaz Construction Pvt Ltd Location: Qainchi Bhatti Plaza, Main Walton Road, Near Packages Mall, Nishtar Town, Lahore &ndash; 54750 Job Type: Full-time | On-siteJob OverviewHunar Saaz Construction Pvt Ltd is looking for a Construction Accounts &amp; Office Executive who can manage day-to-day accounting tasks related to construction projects and also assist with basic marketing and office coordination. The ideal candidate should have prior experience in construction accounts and be comfortable working in a fast-paced office environment.Key ResponsibilitiesAccounts &amp; Finance (Construction)<ul><li>Maintain construction accounts, ledgers, and daily expenses</li><li>Handle site-wise costing, payments, and vouchers</li><li>Manage invoices, bills, receipts, and vendor payments</li><li>Prepare basic financial reports in MS Excel</li><li>Coordinate with management regarding budgets and expenses</li></ul>Office Management<ul><li>Maintain office records, files, and documentation</li><li>Work on MS Excel, MS Word, and accounting software</li><li>Coordinate between office staff and site teams</li><li>Handle basic administrative and reporting tasks</li></ul>Marketing Support<ul><li>Assist in basic marketing activities</li><li>Coordinate with marketing team or agency</li><li>Support Facebook &amp; Instagram posting (basic level)</li><li>Maintain customer data and follow-ups if required</li></ul>Requirements<ul><li>Proven experience in construction accounts (mandatory)</li><li>Strong knowledge of MS Excel and basic accounting</li><li>Experience with accounting or office management software</li><li>Basic understanding of marketing or social media</li><li>Good communication and organizational skills</li><li>Ability to handle multiple tasks independently</li></ul>Preferred Qualifications<ul><li>B.Com / BBA / MBA / Accounting or Finance background</li><li>Experience in construction or real estate industry</li><li>Familiarity with basic digital marketing is a plus</li></ul>Benefits<ul><li>Professional construction company environment</li><li>Long-term career growth opportunity</li><li>Market-competitive salary (based on experience)</li><li>Stable and supportive workplace</li></ul>How to ApplyInterested candidates can apply through Indeed or send their CV with subject: &ldquo;Construction Accounts &amp; Office Executive &ndash; Hunar Saaz Construction&rdquo;Job Type: Full-timePay: Rs20,000.00 - Rs60,000.00 per monthWork Location: In person

Accounts & Office Executive

SIDCO FOODS MEAT TRADING L.L.C

We are looking for a motivated and organized Office Executive (Emirati National) to join our team. This role is ideal for candidates who are detail-oriented, proactive, and capable of handling daily administrative operations efficiently.Key Responsibilities:<ul><li>Manage day-to-day office operations and administrative tasks</li><li>Handle documentation, filing, and data entry accurately</li><li>Coordinate with internal departments and external stakeholders</li><li>Manage emails, calls, and correspondence professionally</li><li>Assist in scheduling meetings and maintaining calendars</li><li>Support HR and finance teams with basic administrative tasks</li><li>Ensure office supplies are maintained and organized</li></ul>Requirements:<ul><li>UAE National (Emirati) &ndash; Mandatory</li><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li><li>Freshers are welcome to apply</li><li>Strong communication skills in English &amp; Arabic</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Good organizational and multitasking abilities</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary (as per experience)</li><li>UAE Labor Law benefits</li><li>Professional and supportive work environment</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you a UAE National (Emirati)?</li><li>Do you have experience in administrative or office support roles?</li><li>Are you proficient in Microsoft Office tools (Word, Excel, Outlook)?</li></ul>Work Location: In person

Office Executive (Emirati Nationals Only)

FABLES INTERIORS

Job Title: Front Office Executive &amp; PRO CoordinatorJob SummaryWe are looking for a well-organized and presentable Front Office Executive &amp; PRO Coordinator to manage reception duties while supporting and coordinating all company-related PRO activities. The role requires strong communication, attention to detail, and the ability to manage documentation and follow-ups efficiently.Key Responsibilities1. Front Office Management (Primary Responsibility)<ul><li>Greet and assist visitors, clients, and staff in a professional manner</li><li>Handle incoming calls, emails, and general inquiries</li><li>Maintain reception area, meeting rooms, and office coordination</li><li>Manage couriers, deliveries, and office supplies</li><li>Schedule meetings and coordinate appointments</li><li>Maintain visitor records and basic administrative logs</li></ul>2. PRO Coordination (Documentation &amp; Tracking)<ul><li>Maintain and update employee visa and document tracker</li><li>Monitor expiry of:</li><li>Visas</li><li>Emirates ID</li><li>Passports</li><li>Insurance</li><li>Coordinate visa processes (new, renewal, cancellation)</li><li>Prepare and organize required documentation for submissions</li><li>Liaise with typing centers, agents, and relevant authorities</li><li>Track application status and ensure timely follow-ups</li><li>Coordinate medical appointments and Emirates ID processes</li><li>Ensure all employee records are complete and up to date</li></ul>3. Government &amp; Company Compliance Support<ul><li>Track company-related renewals such as:</li><li>Trade license</li><li>Establishment card</li><li>Vehicle registration</li><li>Insurance</li><li>Assist in ensuring timely renewals and avoiding penalties</li><li>Maintain proper records of all company legal documents</li></ul>4. Coordination with PRO Support <ul><li>Plan and assign daily/weekly government-related tasks</li><li>Prepare documents required for external submissions</li><li>Coordinate with Primal for:</li><li>Document submission</li><li>Collection of approvals and IDs</li><li>Government visits and follow-ups</li><li>Ensure all tasks are tracked and completed on time</li></ul>5. HR &amp; Administrative Support<ul><li>Maintain employee personal files and documentation</li><li>Assist in onboarding documentation</li><li>Support preparation of letters (NOC, salary certificate, etc.)</li><li>Assist HR and accounts team with basic coordination tasks</li></ul>Skills &amp; Requirements<ul><li>Good communication skills in English (Hindi/Arabic is an advantage)</li><li>Strong organizational and time management skills</li><li>Basic knowledge of UAE visa and PRO processes preferred</li><li>Proficient in MS Office (Excel, Word, Email)</li><li>Presentable and professional demeanor</li><li>Ability to handle multiple tasks and follow up consistently</li></ul>Experience<ul><li>1&ndash;3 years of experience in front office, admin, or PRO coordination preferred</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Front Office Executive & PRO Coordinator

Cartier

<div>
 YOUR MISSION: Perform clerical duties, such as document processing, record keeping, and report compilation. Receive, classify, reconcile, consolidate, and/or summarize documents and information. Maintain record of documents processed and control to ensure completion. Compile regular and special reports, drawing data from a variety of sources within and outside the department. Contact customers, suppliers, or organization employees outside the immediate work area to exchange information. At more senior levels, supervise and coordinate the work of other clerks. HOW WILL YOU MAKE AN IMPACT?
 
 
 <ul>
 <li>
 Plan, organize, and coordinate transversal HR projects, ensuring alignment with costs, quality, and time constraints.
 </li>
 <li>
 Manage the production of detailed project and workstream plans, identifying all necessary activities and resources to achieve project objectives in compliance with the organization's project management framework.
 </li>
 <li>
 Lead the delivery of comprehensive information gathering, analysis, and stakeholder consultation activities, specifying and negotiating project deliverables.
 </li>
 <li>
 Develop and execute stakeholder engagement strategies to foster effective working relationships and address stakeholder needs and concerns.
 </li>
 <li>
 Identify, elicit, and analyze project requirements, ensuring their completion and alignment, and manage these requirements throughout the project lifecycle.
 </li>
 <li>
 Evaluate and address project risks, issues, dependencies, and constraints, escalating as needed and implementing solutions to mitigate concerns.
 </li>
 <li>
 Prepare and present project review reports and presentations, including key information, commentary, and recommendations for stakeholder evaluation and decision-making.
 </li>
 <li>
 Lead and mentor a small- to medium-sized project team, communicating project vision and outcomes, coordinating team actions, and facilitating team development through training and coaching.
 </li>
 <li>
 Implement innovative processes to improve existing operations and ensure continuous improvement.
 </li>
 <li>
 Manage project resources, proactively controlling costs, providing forecasts, and presenting variances with explanations at review points.
 </li>
 <li>
 Develop and approve short- to medium-term work schedules to meet planned commitments, including managing overtime and additional resources.
 </li>
 <li>
 Organize and prepare complex documents using various applications, and gather and summarize data for special reports.
 </li>
 <li>
 Provide documentation and training for successful transition to business as usual, and record lessons learned for future projects.
 </li>
 <li>
 Conduct and facilitate assurance reviews, addressing any issues identified to ensure project delivery according to time, budget, and quality standards.
 </li>
 <li>
 Participate in professional development activities, maintain external professional accreditation, and stay informed on technology, regulations, and industry best practices. HOW WILL YOU EXPERIENCE SUCCESS WITH US? Upper Secondary School Basic experience of simple office / operational systems.
 </li>
 </ul>
</div>

Back Office Executive

<div>
 YOUR MISSION: Is in charge of stocking merchandise onto shelves, organizing the sales floor to create a pleasant and safe shopping environment. HOW WILL YOU MAKE AN IMPACT? - Stock merchandise onto shelves and organize the sales floor to create a pleasant and safe shopping environment. - Execute a broad range of established service operations tasks, including resolving subprocesses or decisions/parameters to provide efficient operations service. - Support team members by performing routine inventory tasks and following established procedures. - Train and coach colleagues to handle nonroutine transactional activities, stock shelves, replenish inventory, and present merchandise effectively. - Conduct a range of customer service activities, including managing complex or atypical customer cases and inquiries. - Organize work schedules to ensure task completion, coordinate with support services, and assign short-term tasks to team members as needed. - Perform operational tasks by adhering to established processes, adjusting multiple settings or parameters to meet performance standards. - Follow mandatory procedures and methods of work, including the use of personal protection equipment, to safeguard the environment and ensure the well-being of self and others. - Prioritize workflow to meet quality and timeliness standards, utilizing performance management systems to enhance personal performance. - Post-Secondary Non-Tertiary Education. - Sound experience and understanding of straightforward procedures or systems. - Limited managerial experience.
 
 
 Skills - Strong organizational skills. - Effective communication and customer service abilities. - Proficiency in inventory management and operational processes. - Ability to train and mentor team members. - Attention to detail and adherence to safety protocols. - Capability to prioritize tasks and manage time efficiently. HOW WILL YOU EXPERIENCE SUCCESS WITH US? Post-Secondary Non-Tertiary Education Sound experience and understanding of straightforward procedures or systems.
</div>

Stock and Back Office Executive

Atrium

<div>
 Our client is a global consulting firm known for driving business transformation and innovation. The company partners with diverse clients to deliver strategic solutions. They are looking to add an
 
 Office Manager/Executive Assistant
 
 to their team. Employees thrive in a collaborative, growth-focused environment.
 
 
 
 Salary/Hourly Rate
 
 
 
 $35/hr - $40/hr
 
 
 
 Position Overview
 
 
 
 The Office Manager/Executive Assistant provides high-level administrative support to executives and manages office operations. This role ensures efficient scheduling, correspondence, and office services, supporting organizational goals and executive productivity.
 
 
 
 Responsibilities Of The Office Manager/Executive Assistant
 
 
 
 <ul>
 <li>
 Manage and maintain executives' schedules and calendars.
 </li>
 <li>
 Arrange travel, meetings, and conference calls.
 </li>
 <li>
 Prepare invoices, reports, memos, letters, and financial statements.
 </li>
 <li>
 Coordinate office services, including records, finances, and personnel issues.
 </li>
 <li>
 Answer phone calls, direct calls, and greet visitors.
 </li>
 <li>
 Prepare agendas and make arrangements for meetings and events.
 </li>
 <li>
 Conduct research, compile data, and prepare papers for executive review.
 </li>
 <li>
 Organize and prioritize work to meet deadlines and goals.
 </li>
 <li>
 Acquire, distribute, and store office supplies.
 </li>
 <li>
 Analyze internal processes and recommend improvements.
 </li>
 <li>
 Direct administrative or support services.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Office Manager/Executive Assistant:
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and office technology.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to manage confidential information.
 </li>
 <li>
 Experience in scheduling and calendar management.
 </li>
 <li>
 Attention to detail and accuracy.
 </li>
 <li>
 Problem-solving and decision-making skills.
 </li>
 <li>
 Minimum 3 years in an administrative or executive support role.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Office Manager/Executive Assistant:
 
 
 
 <ul>
 <li>
 Experience in a consulting or professional services environment.
 </li>
 <li>
 Supervisory experience with clerical staff.
 </li>
 <li>
 Familiarity with ERP and database management systems.
 </li>
 <li>
 Project management exposure.
 </li>
 <li>
 Experience with event planning and office operations.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field is required.
 </li>
 <li>
 Equivalent experience may be considered.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 388838
</div>

Office Manager/Executive Assistant - 388838

Career Group

<div>
 
 
 Office Manager/Executive Assistant
 
 
 
 
 Salary
 
 : $120,000 &ndash; 140,000 + Equity + Excellent Benefits!
 
 
 
 Location:
 
 San Francisco - onsite Monday - Friday
 
 
 
 
 
 
 
 
 Our client, a high-growth, venture-backed startup, is seeking an Office Manager &amp; Executive Assistant to join their team and play a pivotal role in shaping how the company operates and scales.
 
 
 
 
 
 This is not your typical office role. It&rsquo;s a unique opportunity to step into the center of a fast-moving organization where you&rsquo;ll influence both the day-to-day experience of the team and the effectiveness of leadership. If you&rsquo;re someone who thrives on ownership, anticipates needs before they arise, and enjoys building structure in a dynamic environment, this role offers real impact and visibility.
 
 
 
 
 
 You&rsquo;ll be the driving force behind a seamless, high-functioning office while acting as a trusted partner to executives. From managing operations and vendor relationships to supporting strategic priorities and keeping leadership organized, your work will directly enable the company to move faster and smarter.
 
 
 
 
 
 What you&rsquo;ll do:
 
 <ul>
 <li>
 Own and elevate daily office operations, creating an organized, efficient, and welcoming environment
 </li>
 <li>
 Manage vendors, logistics, supplies, and space planning with a proactive, solutions-first approach
 </li>
 <li>
 Handle administrative functions including scheduling, bill pay, and account management
 </li>
 <li>
 Partner closely with executives on calendar management, meeting coordination, and travel planning
 </li>
 <li>
 Lead internal communications, team events, and employee experience initiatives
 </li>
 <li>
 Build and refine operational processes that scale with the business
 </li>
 <li>
 Serve as a go-to resource and culture driver across the organization
 </li>
 </ul>
 
 
 
 
 What we&rsquo;re looking for:
 
 <ul>
 <li>
 3+ years of experience in Office Management, Workplace Operations, or Executive Assistance (startup experience required)
 </li>
 <li>
 A highly proactive, detail-oriented operator who takes pride in ownership
 </li>
 <li>
 Confidence balancing hands-on execution with executive-level support
 </li>
 <li>
 Comfort navigating ambiguity and solving problems independently
 </li>
 <li>
 Strong communication skills and a collaborative mindset
 </li>
 <li>
 Experience with Google Workspace, Slack, and Notion
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re excited by the idea of wearing multiple hats, building from the ground up, and being an integral part of a company&rsquo;s growth story, we&rsquo;d love to connect.
 
</div>

Office Manager / Executive Assistant

Search 10000+ Office executive jobs near you this April. New roles added regularly across leading industries. Apply today.