office executive

Ayat Group

<div>
 
 Ayat Development is looking for a highly organized, proactive, and dynamic Executive Office Coordinator to join our growing team. The ideal candidate will play a key role in supporting executive management and coordinating between consultants, contractors, authorities, and internal departments to ensure smooth day-to-day operations across the company.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate effectively with consultants, contractors, government authorities, and internal departments to ensure smooth workflow and timely execution of tasks.
 </li>
 <li>
 Assist executive management in daily administrative and operational activities.
 </li>
 <li>
 Prepare, draft, review, and manage professional letters, official correspondences, reports, and emails in both Arabic and English.
 </li>
 <li>
 Attend meetings with management, consultants, contractors, and authorities, while maintaining professional representation of the company.
 </li>
 <li>
 Prepare accurate and well-structured Minutes of Meetings (MOM) with strong attention to detail and timely distribution.
 </li>
 <li>
 Follow up on action items, pending approvals, submissions, permits, and coordination matters with all stakeholders.
 </li>
 <li>
 Maintain organized records of correspondence, project documents, meeting records, engineering drawings, and company files.
 </li>
 <li>
 Coordinate appointments, schedules, meetings, and executive calendars efficiently.
 </li>
 <li>
 Support management in handling confidential and sensitive information professionally.
 </li>
 <li>
 Ensure proper communication flow between departments and external parties.
 </li>
 <li>
 Monitor ongoing coordination tasks and ensure deadlines are achieved.
 </li>
 <li>
 Assist in preparing presentations, reports, company profiles, and executive documentation for meetings, authorities, and business presentations.
 </li>
 <li>
 Arrange and prepare professional presentations using all required computer applications and presentation tools with high-quality standards.
 </li>
 <li>
 Coordinate documentation and communication related to engineering drawings, technical submissions, consultant comments, and contractor correspondence.
 </li>
 <li>
 Review and organize engineering drawings and technical documents for tracking, filing, coordination, and communication purposes.
 </li>
 <li>
 Handle multiple priorities simultaneously while maintaining high accuracy and professionalism.
 </li>
 <li>
 Provide administrative and coordination support for development projects and company operations.
 </li>
 <li>
 Maintain strong attendance, punctuality, professionalism, and responsiveness in all company matters.
 </li>
 <li>
 Work effectively under pressure and within fast-paced project environments.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, Engineering Administration, or related field is preferred.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic and English.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent interpersonal and coordination skills.
 </li>
 <li>
 High proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and presentation software.
 </li>
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 Strong ability to prepare professional letters, reports, presentations, and meeting documentation.
 </li>
 <li>
 High skill in arranging professional presentations, formatting reports, and preparing executive materials.
 </li>
 <li>
 Familiarity with engineering drawings, technical documentation, and construction-related correspondence.
 </li>
 <li>
 Ability to communicate effectively with consultants and contractors regarding technical documentation and project coordination matters.
 </li>
 <li>
 Ability to handle confidential information with professionalism and integrity.
 </li>
 <li>
 Strong problem-solving skills and ability to work independently
 </li>
 <li>
 Presentable personality with professional communication and meeting etiquette.
 </li>
 <li>
 Fast typing and note-taking skills are highly preferred
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Experience: Minimum 5 years of experience in the real estate development field in Dubai.
 </li>
 <li>
 Previous experience working with consultants, contractors, and government authorities in the UAE is mandatory.
 </li>
 <li>
 Fluent in Arabic and English (reading, writing, and speaking) is a must.
 </li>
 <li>
 Strong experience in coordination, executive support, and administrative management.
 </li>
 <li>
 Ability to work under pressure and manage multiple tasks efficiently.
 </li>
 <li>
 Active, dynamic, punctual, and highly committed personality.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 
 Career growth opportunities in a fast-growing company.
 
 
 A professional and supportive work environment.
 
 
 Opportunity to work on high-profile real estate development projects.
 
</div>

Office Executive Coordinator

Master Park's World Champion Taekwondo

Overview We are seeking a friendly, dedicated, and organized Receptionist/Office Manager to join our small business team. This role is essential in providing excellent customer service and administrative support to ensure smooth operations within our office. The ideal candidate will possess strong customer service skills, be proficient in using various computer applications (Microsoft Word, Google Drive, Canva, MyStudio), and demonstrate good time management abilities.Duties<ul><li>Greet and assist visitors and our customers in a friendly and professional manner.</li><li>Manage incoming calls, text messages, emails, and MyStudio correspondence efficiently.</li><li>Create marketing materials on Canva (such as posters for events, information brochures/flyers, and social media posts (mainly Facebook)).</li><li>Maintain organized filing systems for documents and records.</li><li>Manage student attendance records and class appointments.</li><li>Perform clerical tasks such as data entry, document preparation, and report generation.</li><li>Assist with general office duties to support team members as needed.</li><li>Assist in running booths during festivals or events as needed (usually on weekends).</li></ul>These are some of the main duties you will be tasked with. If you have any questions or concerns about any of them, please feel free to reach out (972-565-5554 or wctkdfrisco@gmail.com)!Skills<ul><li>Excellent customer service skills to enhance client interactions.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Proficient in clerical duties including filing and data management. Ability and willingness to learn computer and mobile applications (such as Canva and MyStudio) if not proficient yet.</li><li>Familiarity with Google Suite and Microsoft Office applications for efficient office management.</li><li>Experience as a personal assistant is a plus but not required.</li></ul>Join our Taekwondo family as a Receptionist/Office Manager where your contributions will help create a welcoming environment while supporting the operational needs of our organization. We look forward to your application!Job Type: Part-timePay: From $15.00 per hourWork Location: In person

Front Office Executive

Era Projects

Job Description:&middot; Greeting and assisting of Owners /Tenants/clients/visitors in a professional and friendly manner&middot; Direct persons to correct destination&middot; Direct phone inquiries to the appropriate Department/ Staff members&middot; Deal the queries from the Owner /Tenant and Clients&middot; Maintaining the reception area in a tidy manner&middot; Perform other clerical front office duties such as filing, photocopying, scanning, faxing etc.&middot; Visitor&rsquo;s registration and issuing security pass for all deliveries&middot; Check, sort and forward emails to the appropriate staff&middot; Responding to email query&middot; Registering maintenance request&middot; Taking appointments for maintenance works&middot; Programming Access Cards&middot; Preparing daily &amp; monthly reports&middot; Responsible for reservation of Party Hall &amp; Swimming pool area&middot; Handling cash transactions with the customers&middot; Safe Cash handling and updating in master filesRequired Skills:<ul><li>Self-motivated</li><li>Team player</li><li>Innovative thinking</li><li>Strong interpersonal and communication skills</li><li>Able to multi-task and prioritize tasks consistent with business objectives</li><li>Computer literate with knowledge of Microsoft office tools</li><li>Must be fluent in English &amp; Arabic</li><li>Minimum of 2 years&rsquo; experience in the same position</li></ul>Work Location: In person

Front office Executive

Atlantic Group

<div>
 
 
 
 Prestigious International Bank Seeks an Office Manager/Executive Assistant
 
 
 
 
 
 
 
 *Support the Managing Director/Head of Bank
 
 
 
 
 
 *Administrative Support- Calendars, Scheduling, etc.
 
 
 
 
 
 *Prepare Agendas, Meeting Materials &amp; Presentations
 
 
 
 
 
 *Expense Reports
 
 
 
 
 
 *Office Management
 
 
 
 
 
 *Manage Employee Social Events/Oversee Event Planning- Including Major Global Events &amp; Conferences
 
 
 
 
 
 *Travel Arrangements
 
 
 
 
 
 *Oversee Relationships with Third Party Vendors
 
 
 
 
 
 *Assists with Managing Relationship with Building
 
 
 
 
 
 *Oversees Office Supplies, Lunches, Inventory, etc.
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 *3-7 Years of Office Management/Executive Assistant Experience
 
 
 
 
 
 *Ideal Candidates will be Coming out of Financial Services
 
 
 
 
 
 *Strong Communication Skills
 
 
 
 
 
 
 Base Salary 100k-120k + Bonus &amp; Excellent Benefits &amp; Full Comprehensive Package. Great Culture, Hours &amp; Quality of Life. Hybrid Schedule.
 
 
 
 
 
 
 ID#49082
 
</div>

Office Manager/Executive Assistant- International Bank

NOBLE TECH FUEL TRADING LLC

We are seeking a responsible and organized Admin Executive to manage daily administrative operations and support office activities efficiently. The ideal candidate should have good communication skills, knowledge of office procedures, and experience handling administrative tasks in the UAE.Key Responsibilities<ul><li>Handle day-to-day administrative and office operations</li><li>Maintain office files, records, and documentation</li><li>Coordinate with staff, clients, and suppliers</li><li>Prepare letters, reports, and official correspondence</li><li>Manage office supplies and inventory</li><li>Schedule meetings and maintain calendars</li><li>Assist in HR and employee documentation processes</li><li>Handle incoming calls, emails, and courier services</li><li>Support management with administrative tasks and reporting</li><li>Ensure smooth functioning of office activities</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Administration or related field</li><li>Minimum 2&ndash;3 years of experience in administration</li><li>Good communication and interpersonal skills</li><li>Proficiency in MS Office applications (Word, Excel, Outlook)</li><li>Strong organizational and multitasking abilities</li><li>Knowledge of UAE office procedures and documentation</li><li>Ability to work independently and under pressure</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthWork Location: In person

Admin Assistant

Right Choice General Trading

Company DescriptionRight Choice Group (RCG), established in 2007 in Abu Dhabi, UAE, is a trusted partner serving the Oil &amp; Gas, Petrochemical, Power, Marine, Infrastructure, and Industrial sectors. With three companies under its umbrella in Abu Dhabi and Dubai, RCG offers a comprehensive range of specialized products, including refrigeration packages, compressors, pumps, valves, and industrial equipment. Representing over 61 of the largest and most reputable companies in their respective business sectors, RCG is committed to providing innovative solutions to industrial challenges. Its highly competent team prioritizes customer satisfaction through engineering consultancy and specialized maintenance services. Visit www.rcg.ae for more information.Roles &amp; Responsibilities &ndash; HR &amp; Admin ExecutiveJob PurposeTo manage front office operations, provide administrative and HR support, and ensure smooth coordination across administrative, HR, and operational functions. The role serves as the first point of contact for visitors, clients, and employees while supporting daily organizational operations. The role also ensures timely tracking, reminding, and initiating the renewal of company documents and compliance requirements.Key Accountabilities and Responsibilities1. Front Office Management<ul><li>Welcome and assist visitors, clients, and guests professionally.</li><li>Handle reception calls and manage incoming emails and correspondence.</li><li>Receive and send couriers and maintain a professional reception area.</li><li>Prepare welcome messages for guests and schedule appointments/meetings for staff and management.</li></ul>2. Administrative Support<ul><li>Prepare the attendance register daily and submit it for review at the end of the month.</li><li>Manage office stationery and consumables ordering.</li><li>Organize safety trainings and maintain records.</li><li>Coordinate tender packing and other office administrative tasks as assigned by managers.</li><li>Manage IT maintenance coordination with the management.</li><li>Maintain folders on the server with all relevant documents.</li></ul>3. Documentation &amp; Compliance<ul><li>Document control and file management for HR and administrative records.</li><li>Track expiry dates of company documents (trade license, chamber certificates, Tawteeq, etc.), send reminders, and initiate timely renewals.</li><li>Assist in visa processing, travel insurance coordination, and related documentation.</li><li>Coordinate with the PRO for complete visa processing.</li><li>Manage degree attestation coordination.</li><li>Maintain time sheets for employees on-site.</li><li>Coordinate medical insurance for employees.</li><li>Assist with LOA for ADNOC onsite requirements.</li></ul>4. Additional Responsibilities<ul><li>Perform other admin, HR, or operational tasks assigned by managers as needed.</li><li>Ensure compliance with office protocols, administrative policies, and HR procedures.</li><li>Maintain a professional demeanor and provide support to ensure smooth daily operations.</li></ul>Job RequirementsMinimum Qualifications and Experience:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, HR, or related field preferred.</li><li>2&ndash;4 years of experience in front office, administrative, or HR support roles.</li><li>Familiarity with office administration, document management, and basic HR processes.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li></ul>Key Skills and Competencies:<ul><li>Detail-oriented, proactive, and organized.</li><li>Strong sense of responsibility and ownership.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to handle confidential information with discretion.</li><li>Adaptable and flexible to dynamic work requirements.</li><li>Ability to work independently and as part of a team.</li><li>Professional demeanor and customer service orientation.</li></ul>Additional Requirements:<ul><li>Good command of English (verbal and written).</li><li>UAE experience preferred (if applicable).</li><li>Willingness to work flexible hours if required.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

HR & Admin Executive

Jumeirah

<div>
 
 About Jumeirah
 
 
 
 Jumeirah, a global leader in luxury hospitality and a member of Dubai Holding, operates a portfolio of 29 exceptional properties across 11 countries in the Middle East, Europe, Asia, and Africa. In 1999, Jumeirah changed the face of luxury hospitality with the opening of the iconic Jumeirah Burj Al Arab and since then the brand has become known for its distinguished beachfront resorts, esteemed city hotels, and exclusive branded residences. Jumeirah is synonymous with Arabian luxury hospitality and the ability to craft distinctive, purposeful experiences for the world&rsquo;s most discerning travelers.
 
 
 
 About Jumeirah Gulf Of Bahrain
 
 
 
 Located on the pristine beaches of Bahrain&rsquo;s West Coast, the resort features stunning ocean views, verdant greenery, and meandering waterways with modern, spacious rooms and suites as well as an exclusive Gulf Summer House, located directly on the beach. Guests can enjoy a variety of water sports activities, the resort&rsquo;s five pools, and book treatments at Jumeirah&rsquo;s signature Talise Spa.
 
 
 
 About The Job
 
 
 
 An exciting opportunity has arisen for a
 
 
 
 Guest Relations Executive &ndash; Front Office
 
 
 
 to join
 
 
 
 Jumeirah Gulf of Bahrain.
 
 
 
 
 
 
 The Main Duties And Responsibilities Of This Role Include
 
 
 
 <ul>
 <li>
 Build and maintain strong relationships with repeat guests and VIPs, ensuring personalized service and recognizing loyalty.
 </li>
 <li>
 Actively solicit and review guest feedback, using insights to implement improvements and enhance guest satisfaction.
 </li>
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 Handle and resolve complex guest issues with empathy and professionalism, working to achieve timely and satisfactory resolutions.
 </li>
 <li>
 Assist with the coordination of guest events or special occasions, ensuring all arrangements exceed expectations.
 </li>
 <li>
 Identify opportunities for service enhancement and contribute to the implementation of best practices that elevate the guest journey.
 </li>
 <li>
 Promote hotel services and packages in a personalized manner to enrich the guest experience and create memorable stays.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 The ideal candidate for this position will have the following experience and qualifications:
 
 
 <ul>
 <li>
 Previous Experience or internships in Front Office department preferable
 </li>
 <li>
 Good knowledge of Opera PMS
 </li>
 <li>
 Intermediate computer skills (Microsoft Office)
 </li>
 <li>
 A minimum of 1&ndash;2-year work experience for a luxury hotel.
 
 
 </li>
 </ul>
 
 About The Benefits
 
 
 
 At Jumeirah, we are dedicated to fostering a workplace where colleagues feel valued, supported, and inspired to grow. Our benefits package reflects this commitment by combining rewarding financial incentives, comprehensive healthcare, and opportunities for professional development.
 
 
 
 Benefits Include
 
 
 
 <ul>
 <li>
 Opportunities for internal mobility within our global network
 </li>
 <li>
 Colleague discounts on food, beverage, and hotel stays worldwide
 </li>
 <li>
 Health care and insurance benefits
 </li>
 <li>
 Locally competitive tax-free salary and incentive structure
 
 
 </li>
 </ul>
 
 Primary Location
 
 
 
 Bahrain-Manama
 
 
 
 Organization
 
 
 
 MEASA Region [Main]
 
 
 
 Job Posting
 
 
 
 Apr 27, 2026, 7:31:53 AM
</div>

Guest Relations Executive – Front Office – Jumeirah Gulf of Bahrain

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