office executive

SAIC

<div>Job ID: 2610907
Location: Chantilly, VA, US
Date Posted: 2026-04-02
Category: Program Management
Subcategory: Project Analyst
Schedule: Full-Time
Shift: Day Job
Travel: Yes - 10% of the time
Minimum Clearance Required: TS.SCI
Clearance Level Must Be Able to Obtain: None
Potential for Remote Work: ORA_ON_SITE 
Description
Join a mission driven satellite program at the forefront of national defense innovation. Our team is developing cutting-edge technologies that directly support critical Department of War priorities, combining both proven and first-of-their-kind capabilities that have never been applied in space. Operating within a fast paced acquisition environment, we benefit from streamlined authorities and direct access to senior Government decisionmakers, enabling us to move quickly and execute aggressive schedules using the most innovative contracting strategies available.
SAIC is seeking self-directed leaders who skillfully navigate ambiguity, solve complex challenges, and bring diverse expertise to a dynamic environment focused on delivering capability rapidly. Success here requires adaptability, initiative, and a willingness to wear multiple hats in support of a high impact mission.
Job Description:
This position is for a Satellite Program Office Executive Assistant in Chantilly, VA supporting cutting-edge and innovative space programs. Be part of a highly effective and collaborative front office team responsible for delivering expectational support to senior level government staff.
The Executive Assistant supports the Satellite Program Office by providing direct executive services support to government customers in execution of their duties and responsibilities. The EA assists the Front Office Leadership, develops/ maintains the office file plan, and provides back-up support to the Front Office team, as needed. The EA composes documentation in accordance with government policies and practices and maintains working knowledge of all senior government office interfaces. 
Role Responsibilities:<ul><li>Provide administrative, project, and logistics support to senior managers, including the Government Program Manager and Front Office Staff that includes Military and Civilian personnel</li><li>Manage senior manager calendars/schedules and coordinate visit requests.</li><li>Process travel authorizations and expense reports</li><li>Coordinate program level technical engagements with senior corporate executive stakeholders and industry partners.</li><li>Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.</li><li>Review and route senior-level executive correspondence, ensuring compliance with established NRO correspondence standards.</li><li>Develops and maintains front office file plan; provides guidance, training, and oversight</li><li>Ensure the office maintains an adequate amount of office supplies and order more as needed.</li><li>Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.</li><li>Partner with the Government Military Leader and Program Managers to strategically and tactically guide nationally-critical satellite programs through acquisition, engineering, and operational trades to achieve on-time launch and on-orbit performance.</li></ul> 
Qualifications
Required Qualifications:<ul><li>Bachelors and 10 years of relevant experience; OR Masters and 7 years of relevant experience.</li><li>Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).</li><li>Strong experience in writing/editing memos and correspondence. - Excellent computer skills in MS Office (Word, Excel, PowerPoint).</li><li>Ability to communicate with a diverse audience of decision makers with varying levels of programmatic and technical expertise.</li><li>Effective communication, coordination, and customer engagement skills.</li><li>Ability to work in a fast paced, dynamic, and team environment with no supervision.</li><li>TS/SCI Required. Poly preferred.</li></ul></div>

Satellite Program Office Executive Assistant

Galadari Trucks & Heavy Equipment

<div>
 
 
 Front Office Executive - Sinotruk Division - UAE Nationals Only - Emiratisation - Abu Dhabi Based.
 
 
 
 
 
 
 
 Location:
 
 134 Sireef 6 St - Musaffah - MW2 - Abu Dhabi
 
 
 
 Work days:
 
 5 days per week, Monday to Friday.
 
 
 
 
 
 
 About the Position
 
 
 
 We&rsquo;re currently looking for a proactive and highly organised
 
 Front Office Executive
 
 to join our Sinotruk division in Abu Dhabi. This is a key all-rounder role, working closely with the General Manager and acting as a central support across the business.
 
 
 This role is for UAE Nationals Only.
 
 
 
 
 You&rsquo;ll be the face of the division, ensuring a professional and welcoming front office experience, while also supporting with sales coordination, admin and day-to-day operations.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Welcoming customers and visitors, ensuring a high standard of service
 </li>
 <li>
 Supporting sales administration, documentation and reporting
 </li>
 <li>
 Managing emails, calendars and meeting coordination for the GM
 </li>
 <li>
 Assisting with internal coordination, events and office operations
 </li>
 <li>
 Acting as a reliable right hand to the GM and wider team
 </li>
 </ul>
 
 
 
 
 
 What we need from you:
 
 
 <ul>
 <li>
 Family Book
 </li>
 <li>
 Strong organisational and communication skills
 </li>
 <li>
 Professional, confident and customer-focused approach
 </li>
 <li>
 Ability to multitask in a fast-paced environment
 </li>
 <li>
 Previous experience in admin, front office or sales support is a plus
 </li>
 </ul>
 
 
 
 
 
 About us:
 
 
 
 Galadari Trucks &amp; Heavy Equipment (GTHE) is a leading dealer and distributor of construction machinery and commercial vehicles of leading international brands in the United Arab Emirates. The company was founded in 1978 and is headquartered in Dubai, United Arab Emirates as a subsidiary of Galadari Brothers.
 
</div>

Front Office Executive - UAE Nationals

Cartier

<div>
 YOUR MISSION: Perform clerical duties, such as document processing, record keeping, and report compilation. Receive, classify, reconcile, consolidate, and/or summarize documents and information. Maintain record of documents processed and control to ensure completion. Compile regular and special reports, drawing data from a variety of sources within and outside the department. Contact customers, suppliers, or organization employees outside the immediate work area to exchange information. At more senior levels, supervise and coordinate the work of other clerks. HOW WILL YOU MAKE AN IMPACT?
 
 
 <ul>
 <li>
 Plan, organize, and coordinate transversal HR projects, ensuring alignment with costs, quality, and time constraints.
 </li>
 <li>
 Manage the production of detailed project and workstream plans, identifying all necessary activities and resources to achieve project objectives in compliance with the organization's project management framework.
 </li>
 <li>
 Lead the delivery of comprehensive information gathering, analysis, and stakeholder consultation activities, specifying and negotiating project deliverables.
 </li>
 <li>
 Develop and execute stakeholder engagement strategies to foster effective working relationships and address stakeholder needs and concerns.
 </li>
 <li>
 Identify, elicit, and analyze project requirements, ensuring their completion and alignment, and manage these requirements throughout the project lifecycle.
 </li>
 <li>
 Evaluate and address project risks, issues, dependencies, and constraints, escalating as needed and implementing solutions to mitigate concerns.
 </li>
 <li>
 Prepare and present project review reports and presentations, including key information, commentary, and recommendations for stakeholder evaluation and decision-making.
 </li>
 <li>
 Lead and mentor a small- to medium-sized project team, communicating project vision and outcomes, coordinating team actions, and facilitating team development through training and coaching.
 </li>
 <li>
 Implement innovative processes to improve existing operations and ensure continuous improvement.
 </li>
 <li>
 Manage project resources, proactively controlling costs, providing forecasts, and presenting variances with explanations at review points.
 </li>
 <li>
 Develop and approve short- to medium-term work schedules to meet planned commitments, including managing overtime and additional resources.
 </li>
 <li>
 Organize and prepare complex documents using various applications, and gather and summarize data for special reports.
 </li>
 <li>
 Provide documentation and training for successful transition to business as usual, and record lessons learned for future projects.
 </li>
 <li>
 Conduct and facilitate assurance reviews, addressing any issues identified to ensure project delivery according to time, budget, and quality standards.
 </li>
 <li>
 Participate in professional development activities, maintain external professional accreditation, and stay informed on technology, regulations, and industry best practices. HOW WILL YOU EXPERIENCE SUCCESS WITH US? Upper Secondary School Basic experience of simple office / operational systems.
 </li>
 </ul>
</div>

Back Office Executive

TALENTMATE

<div>
 
 Job Description
 
 
 
 Join our dynamic corporate team and become part of Aman Group. With offices strategically located around the world (Zug, London, Dubai, Singapore, Bangkok, Miami and New York), our corporate colleagues are at the forefront of driving innovation and excellence for our ultra-luxury brand.
 
 
 
 Role
 
 
 
 We are seeking a charismatic and detail-oriented Private Office Executive to join the team for Janu Middle East, based in Dubai. As the front-facing representative of the Janu brand, you will play a pivotal role in nurturing relationships with our clients, residence owners, and Amanjunkie (VIP guest) communities, ensuring that every interaction reflects Janu&rsquo;s philosophy of social wellness, connection, and understated luxury.
 
 
 Reporting to the Regional Manager of Private Office &ndash; Residences EMEA, this role bridges client relationships with operational excellence, ensuring a seamless delivery of Private Office benefits, retention programmes, and sales support across Janu&rsquo;s growing portfolio of hotels and residences in the Middle East.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Represent the Janu brand as the first point of contact for clients, residence owners, and VIP guests, delivering highly personalised service.
 </li>
 <li>
 Oversee daily office management, logistics, and inventory for Janu&rsquo;s corporate regional office and sales gallery.
 </li>
 <li>
 Act as a liaison between UHNW buyer prospects and Janu&rsquo;s residences and hotels, ensuring exceptional relationship management.
 </li>
 <li>
 Manage inbound sales leads, verify prospects, and coordinate timely follow-ups using CRM systems (Salesforce, Peoplevine, Monday).
 </li>
 <li>
 Provide insights on buyer segmentation, campaign performance, lead conversion, and ROI to optimise outreach.
 </li>
 <li>
 Support the preparation of monthly sales and marketing dashboards and reporting packs for internal teams and developer stakeholders.
 </li>
 <li>
 Develop market intelligence packs on luxury residential trends, competitor benchmarks, and pricing.
 </li>
 <li>
 Collaborate with sales, marketing, and digital teams to refine messaging and audience targeting.
 </li>
 <li>
 Assist in the preparation of corporate presentations and marketing reports.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 At least three years of experience in client relations within the luxury sector.
 </li>
 <li>
 A graduate degree or equivalent qualification.
 </li>
 <li>
 Fluent in English, with exceptional written and verbal communication skills.
 </li>
 <li>
 Ideally also speak Arabic or French, which would be a strong advantage.
 </li>
 <li>
 Highly organised, thrive in fast-paced environments, and bring entrepreneurial energy.
 </li>
 <li>
 Sociable, personable, and able to build meaningful relationships quickly with internal and external stakeholders.
 </li>
 <li>
 Proficient in Salesforce, Microsoft Word, Excel, and PowerPoint at an advanced level.
 </li>
 <li>
 Excellent presentation skills and can tailor communication effectively across diverse audiences.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 At Janu and Aman, we believe our colleagues are at the core of our success. We offer competitive benefits, including exciting global career opportunities within a rapidly expanding company. We prioritise and support your professional journey, ensuring you feel valued, included, and inspired.
 
 
 If you are energised by the opportunity to shape marketing and communications for Janu Residences in the Middle East and are passionate about bringing a modern, connected approach to luxury living, we invite you to apply to join us on our journey.
 
 
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://careers.aman.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Hospitality
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Private Office Executive - Janu Middle East

<div>
 YOUR MISSION: Is in charge of stocking merchandise onto shelves, organizing the sales floor to create a pleasant and safe shopping environment. HOW WILL YOU MAKE AN IMPACT? - Stock merchandise onto shelves and organize the sales floor to create a pleasant and safe shopping environment. - Execute a broad range of established service operations tasks, including resolving subprocesses or decisions/parameters to provide efficient operations service. - Support team members by performing routine inventory tasks and following established procedures. - Train and coach colleagues to handle nonroutine transactional activities, stock shelves, replenish inventory, and present merchandise effectively. - Conduct a range of customer service activities, including managing complex or atypical customer cases and inquiries. - Organize work schedules to ensure task completion, coordinate with support services, and assign short-term tasks to team members as needed. - Perform operational tasks by adhering to established processes, adjusting multiple settings or parameters to meet performance standards. - Follow mandatory procedures and methods of work, including the use of personal protection equipment, to safeguard the environment and ensure the well-being of self and others. - Prioritize workflow to meet quality and timeliness standards, utilizing performance management systems to enhance personal performance. - Post-Secondary Non-Tertiary Education. - Sound experience and understanding of straightforward procedures or systems. - Limited managerial experience.
 
 
 Skills - Strong organizational skills. - Effective communication and customer service abilities. - Proficiency in inventory management and operational processes. - Ability to train and mentor team members. - Attention to detail and adherence to safety protocols. - Capability to prioritize tasks and manage time efficiently. HOW WILL YOU EXPERIENCE SUCCESS WITH US? Post-Secondary Non-Tertiary Education Sound experience and understanding of straightforward procedures or systems.
</div>

Stock and Back Office Executive

Hearlink Hearing Solution Center

Office Boy &amp; Executive Family DriverOTEX is seeking highly professional, dedicated, and reliable candidates for the following roles. A valid UAE Driving License is a mandatory requirement for this role.Executive Family Driver<ul><li>Role: Provide safe and professional transportation for family members and executives, manage vehicle maintenance, and handle various personal errands.</li><li>Key Traits: Highly organized, proactive, and a natural problem solver who can navigate traffic and scheduling changes efficiently.</li><li>Communication: Must have good communication skills to coordinate with family members and manage schedules.</li><li>Flexibility: Must be flexible with the schedule, including availability after work hours, on weekends, or as needed.</li></ul>Office Boy / Messenger<ul><li>Role: Maintain office cleanliness, prepare/serve refreshments, handle filing, and perform outdoor tasks such as bank and document deliveries.</li><li>Key Traits: Proactive and organized in managing office supplies and pantry stock. Ability to identify and solve minor office issues (repairs/maintenance) before they are reported.</li><li>Communication: Good English communication is essential for interacting with staff, guests, and external vendors.</li><li>Flexibility: Must be flexible with the schedule, including staying after work hours or being available as needed to support office operations.</li></ul>Salary Range: 2,000.00 (AED) - 3,500.00 (AED) per monthJob Type: Full-timePay: AED2,000.00 - AED3,500.00 per month

Office Boy & Executive Family Driver

Atrium

<div>
 Our client is a global consulting firm known for driving business transformation and innovation. The company partners with diverse clients to deliver strategic solutions. They are looking to add an
 
 Office Manager/Executive Assistant
 
 to their team. Employees thrive in a collaborative, growth-focused environment.
 
 
 
 Salary/Hourly Rate
 
 
 
 $35/hr - $40/hr
 
 
 
 Position Overview
 
 
 
 The Office Manager/Executive Assistant provides high-level administrative support to executives and manages office operations. This role ensures efficient scheduling, correspondence, and office services, supporting organizational goals and executive productivity.
 
 
 
 Responsibilities Of The Office Manager/Executive Assistant
 
 
 
 <ul>
 <li>
 Manage and maintain executives' schedules and calendars.
 </li>
 <li>
 Arrange travel, meetings, and conference calls.
 </li>
 <li>
 Prepare invoices, reports, memos, letters, and financial statements.
 </li>
 <li>
 Coordinate office services, including records, finances, and personnel issues.
 </li>
 <li>
 Answer phone calls, direct calls, and greet visitors.
 </li>
 <li>
 Prepare agendas and make arrangements for meetings and events.
 </li>
 <li>
 Conduct research, compile data, and prepare papers for executive review.
 </li>
 <li>
 Organize and prioritize work to meet deadlines and goals.
 </li>
 <li>
 Acquire, distribute, and store office supplies.
 </li>
 <li>
 Analyze internal processes and recommend improvements.
 </li>
 <li>
 Direct administrative or support services.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Office Manager/Executive Assistant:
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and office technology.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to manage confidential information.
 </li>
 <li>
 Experience in scheduling and calendar management.
 </li>
 <li>
 Attention to detail and accuracy.
 </li>
 <li>
 Problem-solving and decision-making skills.
 </li>
 <li>
 Minimum 3 years in an administrative or executive support role.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Office Manager/Executive Assistant:
 
 
 
 <ul>
 <li>
 Experience in a consulting or professional services environment.
 </li>
 <li>
 Supervisory experience with clerical staff.
 </li>
 <li>
 Familiarity with ERP and database management systems.
 </li>
 <li>
 Project management exposure.
 </li>
 <li>
 Experience with event planning and office operations.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field is required.
 </li>
 <li>
 Equivalent experience may be considered.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 388838
</div>

Office Manager/Executive Assistant - 388838

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