office executive

Hunar Saaz Construction Pvt Ltd

Company: Hunar Saaz Construction Pvt Ltd Location: Qainchi Bhatti Plaza, Main Walton Road, Near Packages Mall, Nishtar Town, Lahore &ndash; 54750 Job Type: Full-time | On-siteJob OverviewHunar Saaz Construction Pvt Ltd is looking for a Construction Accounts &amp; Office Executive who can manage day-to-day accounting tasks related to construction projects and also assist with basic marketing and office coordination. The ideal candidate should have prior experience in construction accounts and be comfortable working in a fast-paced office environment.Key ResponsibilitiesAccounts &amp; Finance (Construction)<ul><li>Maintain construction accounts, ledgers, and daily expenses</li><li>Handle site-wise costing, payments, and vouchers</li><li>Manage invoices, bills, receipts, and vendor payments</li><li>Prepare basic financial reports in MS Excel</li><li>Coordinate with management regarding budgets and expenses</li></ul>Office Management<ul><li>Maintain office records, files, and documentation</li><li>Work on MS Excel, MS Word, and accounting software</li><li>Coordinate between office staff and site teams</li><li>Handle basic administrative and reporting tasks</li></ul>Marketing Support<ul><li>Assist in basic marketing activities</li><li>Coordinate with marketing team or agency</li><li>Support Facebook &amp; Instagram posting (basic level)</li><li>Maintain customer data and follow-ups if required</li></ul>Requirements<ul><li>Proven experience in construction accounts (mandatory)</li><li>Strong knowledge of MS Excel and basic accounting</li><li>Experience with accounting or office management software</li><li>Basic understanding of marketing or social media</li><li>Good communication and organizational skills</li><li>Ability to handle multiple tasks independently</li></ul>Preferred Qualifications<ul><li>B.Com / BBA / MBA / Accounting or Finance background</li><li>Experience in construction or real estate industry</li><li>Familiarity with basic digital marketing is a plus</li></ul>Benefits<ul><li>Professional construction company environment</li><li>Long-term career growth opportunity</li><li>Market-competitive salary (based on experience)</li><li>Stable and supportive workplace</li></ul>How to ApplyInterested candidates can apply through Indeed or send their CV with subject: &ldquo;Construction Accounts &amp; Office Executive &ndash; Hunar Saaz Construction&rdquo;Job Type: Full-timePay: Rs20,000.00 - Rs60,000.00 per monthWork Location: In person

Accounts & Office Executive

Cartier

<div>
 YOUR MISSION: Is in charge of stocking merchandise onto shelves, organizing the sales floor to create a pleasant and safe shopping environment. HOW WILL YOU MAKE AN IMPACT? - Stock merchandise onto shelves and organize the sales floor to create a pleasant and safe shopping environment. - Execute a broad range of established service operations tasks, including resolving subprocesses or decisions/parameters to provide efficient operations service. - Support team members by performing routine inventory tasks and following established procedures. - Train and coach colleagues to handle nonroutine transactional activities, stock shelves, replenish inventory, and present merchandise effectively. - Conduct a range of customer service activities, including managing complex or atypical customer cases and inquiries. - Organize work schedules to ensure task completion, coordinate with support services, and assign short-term tasks to team members as needed. - Perform operational tasks by adhering to established processes, adjusting multiple settings or parameters to meet performance standards. - Follow mandatory procedures and methods of work, including the use of personal protection equipment, to safeguard the environment and ensure the well-being of self and others. - Prioritize workflow to meet quality and timeliness standards, utilizing performance management systems to enhance personal performance. - Post-Secondary Non-Tertiary Education. - Sound experience and understanding of straightforward procedures or systems. - Limited managerial experience.
 
 
 Skills - Strong organizational skills. - Effective communication and customer service abilities. - Proficiency in inventory management and operational processes. - Ability to train and mentor team members. - Attention to detail and adherence to safety protocols. - Capability to prioritize tasks and manage time efficiently. HOW WILL YOU EXPERIENCE SUCCESS WITH US? Post-Secondary Non-Tertiary Education Sound experience and understanding of straightforward procedures or systems.
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Stock and Back Office Executive

Atrium

<div>
 Our client is a global consulting firm known for driving business transformation and innovation. The company partners with diverse clients to deliver strategic solutions. They are looking to add an
 
 Office Manager/Executive Assistant
 
 to their team. Employees thrive in a collaborative, growth-focused environment.
 
 
 
 Salary/Hourly Rate
 
 
 
 $35/hr - $40/hr
 
 
 
 Position Overview
 
 
 
 The Office Manager/Executive Assistant provides high-level administrative support to executives and manages office operations. This role ensures efficient scheduling, correspondence, and office services, supporting organizational goals and executive productivity.
 
 
 
 Responsibilities Of The Office Manager/Executive Assistant
 
 
 
 <ul>
 <li>
 Manage and maintain executives' schedules and calendars.
 </li>
 <li>
 Arrange travel, meetings, and conference calls.
 </li>
 <li>
 Prepare invoices, reports, memos, letters, and financial statements.
 </li>
 <li>
 Coordinate office services, including records, finances, and personnel issues.
 </li>
 <li>
 Answer phone calls, direct calls, and greet visitors.
 </li>
 <li>
 Prepare agendas and make arrangements for meetings and events.
 </li>
 <li>
 Conduct research, compile data, and prepare papers for executive review.
 </li>
 <li>
 Organize and prioritize work to meet deadlines and goals.
 </li>
 <li>
 Acquire, distribute, and store office supplies.
 </li>
 <li>
 Analyze internal processes and recommend improvements.
 </li>
 <li>
 Direct administrative or support services.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Office Manager/Executive Assistant:
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and office technology.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to manage confidential information.
 </li>
 <li>
 Experience in scheduling and calendar management.
 </li>
 <li>
 Attention to detail and accuracy.
 </li>
 <li>
 Problem-solving and decision-making skills.
 </li>
 <li>
 Minimum 3 years in an administrative or executive support role.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Office Manager/Executive Assistant:
 
 
 
 <ul>
 <li>
 Experience in a consulting or professional services environment.
 </li>
 <li>
 Supervisory experience with clerical staff.
 </li>
 <li>
 Familiarity with ERP and database management systems.
 </li>
 <li>
 Project management exposure.
 </li>
 <li>
 Experience with event planning and office operations.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field is required.
 </li>
 <li>
 Equivalent experience may be considered.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 388838
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Office Manager/Executive Assistant - 388838

Bridgewater Advisors Inc.

<div>
 
 
 About Us:
 
 
 
 We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we&rsquo;re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment.
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Office Management:
 
 
 <ul>
 <li>
 Oversee daily office operations, ensuring an efficient and organized work environment.
 </li>
 <li>
 Answer phones.
 </li>
 <li>
 Greet clients as they arrive for meetings.
 </li>
 <li>
 Manage office supplies and vendor relationships.
 </li>
 <li>
 Coordinate office maintenance, equipment, and facilities management.
 </li>
 <li>
 Organize and manage meetings, conferences, and travel arrangements.
 </li>
 <li>
 Ensure the office kitchen remains tidy and well-stocked on a daily basis.
 </li>
 <li>
 Assist with office equipment as needed.
 </li>
 </ul>
 
 
 HR Administration:
 
 
 <ul>
 <li>
 Assist with onboarding and offboarding processes for new and departing employees.
 </li>
 <li>
 Maintain employee records and ensure compliance with HR policies and procedures.
 </li>
 <li>
 Help manage benefits administration and payroll coordination.
 </li>
 </ul>
 
 
 Executive Assistant Support:
 
 
 <ul>
 <li>
 Provide administrative support to senior executives, including calendar management and email correspondence.
 </li>
 <li>
 Experience using a CRM in the RIA industry is desirable
 </li>
 <li>
 Coordinate meetings, conferences, and client events.
 </li>
 <li>
 Assist Tax Team during tax preparation season.
 </li>
 <li>
 Assist with special projects and research as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of office management experience, ideally in a financial services or professional services setting.
 </li>
 <li>
 Executive assistant experience preferred.
 </li>
 <li>
 Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software.
 </li>
 <li>
 Excellent organizational, communication, and time-management skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 </li>
 <li>
 A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Work in a collaborative and dynamic team environment.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 Salary range&nbsp;$60,000 - $80,000
 </li>
 <li>
 Hybrid workplace - 4 days in office, 1 day remote.
 </li>
 <li>
 The opportunity to contribute to the success and growth of a growing firm.
 </li>
 <li>
 Convenient Manhattan location: Rockefeller Center
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re a motivated, detail-oriented professional who thrives in a hands-on role, we&rsquo;d love to hear from you. Apply today and become an integral part of our team!
 
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Office Assistant / Executive Assistant

Big Brothers Big Sisters

Overview We are seeking a dynamic and highly organized Office Manager / Executive Assistant to join our team! This vital role combines office management with executive administrative support, ensuring our daily operations run smoothly and efficiently. The ideal candidate will be proactive, detail-oriented, and possess a passion for creating a productive work environment. You will serve as the backbone of our office, managing schedules, coordinating projects, and providing exceptional support to leadership. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your skills in a fast-paced setting.Duties<ul><li>Oversee daily office operations, including supply management, filing systems, and front desk responsibilities to maintain a welcoming and organized environment</li><li>Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision</li><li>Coordinate various projects and events from planning through execution, ensuring deadlines are met and logistics are handled seamlessly</li><li>Provide executive administrative support by preparing correspondence, proofreading documents, transcribing meetings, and managing phone etiquette on multi-line phone systems</li><li>Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial recordkeeping</li><li>Assist with personal assistant duties such as travel arrangements, personal scheduling, and confidential task management</li><li>Maintain accurate data entry records and ensure all filing is up-to-date for easy retrieval and compliance purposes</li></ul>Skills<ul><li>Proven experience in office management or administrative roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation and collaboration</li><li>Skilled in calendar management, including scheduling meetings and coordinating multiple priorities efficiently</li><li>Excellent communication skills with professional phone etiquette across multi-line phone systems</li><li>Experience with bookkeeping software like QuickBooks for financial transactions and recordkeeping</li><li>Strong attention to detail in proofreading, transcription, and data entry tasks</li><li>Ability to handle clerical responsibilities such as filing, data management, and front desk duties confidently</li><li>Knowledge of project coordination techniques to support team initiatives effectively</li><li>Familiarity with office technology including Microsoft Outlook Calendar and DocuSign for digital signatures</li><li>Customer service orientation to assist visitors or clients warmly while maintaining professionalism</li></ul>Join us in this energetic role where your organizational prowess will directly impact our success! We value proactive individuals who thrive on multitasking and delivering exceptional support. If you&rsquo;re ready to be an essential part of a vibrant team dedicated to excellence&mdash;apply today!Pay: $24.34 - $26.52 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Sacramento, CA 95825

Office Manager / Executive Assistant

Luminous Technologies

Job Title:Sales Coordinator / Business Development &amp; Back-Office Executive (Audio Visual, IT &amp; ELV Systems &ndash; UAE Market)Job DescriptionWe are seeking a detail-oriented, presentable, and proactive professional to support sales coordination, business development activities, back-office operations, logistics coordination, certification processes, and structured market outreach for Audio Visual, IT, and ELV systems within the UAE market.This role requires strong coordination skills, professional communication, and the ability to manage both internal and external stakeholders efficiently.Key Responsibilities Sales Coordination &amp; Business Development<ul><li>Arrange and coordinate meetings, video conferences, and site visits with potential customers, contractors, consultants, and developers.</li><li>Conduct structured cold calls to introduce company solutions and schedule appointments.</li><li>Support business development activities and maintain systematic follow-ups.</li><li>Assist and coordinate new team member onboarding, including sales training and orientation support.</li><li>Manage calendars, confirmations, reminders, and post-meeting follow-ups.</li><li>Maintain accurate and organized records of client interactions and sales activities.</li><li>Coordinate internal actions related to sales and business development initiatives.</li></ul>Client Registration, Certifications &amp; Compliance<ul><li>Coordinate company registration requirements with clients, consultants, and portals.</li><li>Maintain and update certifications, approvals, and compliance documentation.</li><li>Collect and organize necessary technical submittals and documents.</li><li>Ensure proper document control, filing, and version management.</li></ul>Internal &amp; External Coordination<ul><li>Act as a coordination point between internal technical teams and clients.</li><li>Coordinate with manufacturers for product demos, technical clarifications, and approvals.</li><li>Communicate with freight forwarders, clearing agents, and logistics partners when required.</li><li>Support coordination related to deliveries, demos, and documentation.</li></ul>Back-Office &amp; Administrative Support<ul><li>Maintain well-organized digital and physical documentation systems.</li><li>Prepare basic reports, updates, and status summaries as required by management.</li><li>Support daily administrative and operational coordination activities.</li><li>Assist management and teams with ad-hoc tasks aligned with company objectives.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in a relevant field is preferred.</li><li>0&ndash;3 years of experience in sales coordination, administration, or business support roles.</li><li>Proficient in Microsoft Office (Excel, Word, PowerPoint).</li><li>Strong English communication skills (spoken and written).</li><li>Excellent organizational skills with attention to detail.</li><li>Confident and professional when handling calls, emails, and coordination tasks.</li><li>Presentable and professional appearance suitable for client interactions.</li><li>Ability to multitask and work effectively in a fast-paced environment.</li></ul>Job Type: PermanentPay: Up to AED8,000.00 per monthWork Location: In person

Sales Coordinator / Business Development & Back-Office Executive (Audio Visual, IT & ELV Systems )

Leap Clixx

Office Manager / Executive AssistantLocation: St. Louis, MOExperience Level: 2+ yearsCompensation: Starting at $65,000 + BonusApproximate Hours per Week: Full Time, 40 Hours / WeekABOUT AGILE &amp; COAgile &amp; Co is a digital marketing agency that manages advertising, SEO, and lead generation for service-based businesses across the country. We&rsquo;re a lean, high-performing team that punches well above its weight. If you thrive in an environment where no two days look the same and you take pride in keeping things running smoothly behind the scenes, this role was made for you.THE ROLEWe&rsquo;re looking for an Office Manager / Chief of Staff who will serve as the operational backbone of the agency. This person sits at the intersection of executive support, financial operations, team oversight, and office management. You&rsquo;ll support the founder directly while also keeping the broader team on track and unblocked.This is not a &ldquo;sit at the desk and answer phones&rdquo; role. You&rsquo;ll be deep in ad account budgets one moment, reviewing the founder&rsquo;s calendar the next, and coordinating a team outing by the afternoon. The common thread across everything you do: precision, ownership, and a genuine willingness to help wherever help is needed.WHAT YOU&rsquo;LL OWNExecutive SupportManage the founder&rsquo;s calendar, travel, and communications. Own the full sales support cycle from initial outreach emails through proposal creation (at the direction of sales), signing, and client introductions. Handle access requests and serve as the first line of organization for all things running through the founder&rsquo;s desk.Financial OperationsProcess client payment forms, one-time invoices, and budget changes. Manage credit cards across advertising accounts adding, removing, auditing for accuracy, and following up on declined transactions. Pay office bills and remote team members weekly. Keep financial operations tight and organized.Team Support &amp; OversightAudit and monitor project management tasks across the team, checking in on outstanding items and ensuring nothing falls through the cracks. Review content drafts, manage time tracking and deliverable quality, and handle onboarding for new team members. Step into the Communications Team inbox when someone is out or backup is needed. Manage 2FA codes, tool signups, and Google Workspace updates for the team.Office ManagementSchedule and prepare agendas for internal meetings. Own time tracking, job postings, and interview scheduling. Plan quarterly team outings, keep the office stocked and running, and maintain up-to-date client tier documentation.WHO YOU ARE<ul><li>You have an extreme attention to detail. Not &ldquo;pretty good&rdquo; attention to detail - extreme. Budgets, proposals, invoices, and audits demand precision, and you deliver it consistently.</li><li>You&rsquo;re the person who jumps in and helps, even when the task isn&rsquo;t in your wheelhouse. You figure it out, ask the right questions, and get it done without waiting to be told.</li><li>You bring a positive, steady energy every single day. The role touches every corner of the business, and your attitude sets the tone for the people around you.</li><li>You&rsquo;re highly organized and can juggle competing priorities without letting things slip. You have a system for everything and you trust your system.</li><li>You&rsquo;re comfortable working across tools and platforms - ad accounts, project management software, spreadsheets, CRMs, and you pick up new ones quickly.</li><li>You communicate clearly and proactively. If something&rsquo;s off, you flag it. If something&rsquo;s done, you confirm it. No one has to wonder where things stand with you.</li></ul>NICE TO HAVE (BUT NOT REQUIRED)<ul><li>Experience in a digital marketing agency or advertising environment</li><li>Familiarity with Google Ads, Meta Ads, or other paid media platforms</li><li>Experience with project management tools (Teamwork, Asana, Monday, etc.)</li><li>Background in bookkeeping, office administration, or executive assistance</li><li>Comfort reviewing written content for quality and completeness</li></ul>HOW TO APPLYSend your resume and a brief note on why this role excites you to careers [at] agileandco.com. We&rsquo;re not looking for a cover letter essay; just tell us who you are and what makes you great at this kind of work.Job Type: Full-timePay: From $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

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Accounts & Office Executive

Stock and Back Office Executive

Office Manager/Executive Assistant - 388838

Office Assistant / Executive Assistant

Office Manager / Executive Assistant

Sales Coordinator / Business Development & Back-Office Executive (Audio Visual, IT & ELV Systems )

Office Manager / Executive Assistant