office manager assistant

Saber Healthcare Group

<div>Join a team where compassion meets excellence in a skilled nursing facility &ndash; we&rsquo;re dedicated to delivering heartfelt care and making a meaningful difference in every patient&rsquo;s life. 
Advantages:<ul><li>
Flexible Pay Options &ndash; Choose On-Demand Pay and get paid as soon as tomorrow for work done today or opt for our Weekly Pay schedule!</li><li>
Positive, Family-Like Atmosphere &ndash; Work in a fun, supportive environment where teamwork and care go hand-in-hand.</li><li>
Generous PTO &amp; Benefits &ndash; Enjoy a comprehensive benefits package designed to support your well-being and work-life balance.</li><li>
Career Growth Opportunities &ndash; Take advantage of our Loan and Forgiveness program as well as other educational programs to advance your nursing career.</li><li>
Strong, Stable Leadership &ndash; Join a team led by experienced managers who are committed to customer service excellence and staff development.</li></ul> 
Benefits and Perks*:<ul><li>
DAILY Pay!</li><li>
Benefit eligibility the first of the month following 30 days</li><li>
Comprehensive benefit packages including medical, dental, and vision, and more. Health Savings Account available with employer contribution.</li><li>
401K through Fidelity</li><li>
Employer-paid life insurance (FT employees)</li><li>
Robust Employee Assistance Program</li><li>
Generous Paid Time Off (PTO)</li><li>
Educational, leadership, and tuition opportunities</li><li>
Various discount programs offered, including discounted childcare programs through KinderCare</li><li>
Wellness programs offered through WebMD</li><li>
Employee recognition programs</li><li>
Culture of employees creating an IMPACT!</li></ul> 
Position Summary:
The Business Office Manager Assistant is responsible for billing and collection of the community's revenue in accordance with current acceptable accounting principles, state and federal regulations, administrative policies and procedures, and as directed by the Business Office Manager and Administrator. The Business Office Manager Assistant will record census, cash, and revenue, counsel residents and responsible parties regarding their financial responsibilities and maintain documentation of collection efforts. 
Education/Qualifications:<ul><li>
Must be a high school graduate or equivalent.</li><li>
An Associate's degree, or higher, is preferred, but not required.</li><li>
Must be able to communicate in English and have the ability to follow verbal and written instructions.</li><li>
Must possess and demonstrate the ability to carry out both verbal and written directions.</li><li>
Must possess and demonstrate good interpersonal skills and attention to detail.</li><li>
Ability to work with supervisors, co-workers, support agencies and community staff in the performance of duties.</li><li>
Ability to work hours as scheduled base on the requirements of the position/assignment.</li><li>
Must not pose a direct threat to the health and safety of others in the workplace.</li><li>
A minimum of one (1) year of experience in a long-term care business office or other related healthcare setting is preferred.</li></ul> 
Shift &amp; Wage:<ul><li>
Full-Time Opportunity Available</li><li>
Shift Needed: Monday - Friday</li><li>
Wage: $20.00 per hour</li></ul><ul><li> 
Program details can vary amongst buildings. Please see HR for the facility-specific benefit plans.</li></ul> 
We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their actual or perceived gender, race, color, national origin, religion, disability, age, military or veteran status, or any other characteristic protected by applicable federal, state or local laws and ordinances.</div>

Business Office Manager Assistant

Buildable Ai

Job Description: Office Manager &amp; Operations Assistant (Part-Time)Company: Buildable Location: Irvine, CA (Irvine Spectrum area) Hours: Part-time (Flexible schedule, approx. 15-25 hours per week)Job SummaryWe are looking for a proactive and highly organized Part-Time Office Manager &amp; Operations Assistant to join the core team at Buildable. As we scale our &quot;vibe coding&quot; platform, we need a reliable professional to manage the day-to-day administrative engine and ensure our Irvine operations run with peak efficiency.This role is ideal for someone who excels at multitasking and wants to play a vital role in a fast-paced AI startup while maintaining a flexible part-time schedule.Key Responsibilities<ul><li>Office Operations: Oversee daily office needs, including vendor management, supply procurement, and maintaining a professional workspace.</li><li>Administrative Support: Manage executive calendars, coordinate local appointments in the Irvine/Riverside area, and assist with travel logistics (e.g., coordinating upcoming trips to Boston).</li><li>Financial Tasks: Support bookkeeping using QuickBooks, assist with payroll processing, and maintain organized records for internal invoices.</li><li>Project Coordination: Assist with specialized outreach campaigns, manage lead lists for business development, and update tracking sheets for creator collaborations.</li><li>Communication: Serve as a professional point of contact for external partners, influencers, and vendors.</li></ul>Skills &amp; Qualifications<ul><li>Efficiency Expert: Ability to manage multiple &quot;general tasks&quot; independently and meet deadlines without constant supervision.</li><li>Tech Proficiency: Experience with modern productivity tools (G Suite, Slack) and financial software like QuickBooks.</li><li>Communication: Strong verbal and written skills; comfortable reaching out to leads or coordinating with high-level vendors.</li><li>Organization: Exceptional attention to detail and the ability to keep digital and physical files perfectly organized.</li><li>Experience: 1-2+ years in an administrative, office management, or operations role.</li></ul>Why Join Buildable?You&rsquo;ll be working at the ground floor of an AI company redefining software development. This role offers the autonomy to manage office operations your way, a supportive team culture, and the opportunity to grow with us as we scale.Pay: $18.00 - $22.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Lake Forest, CA 92630

Office Manager / Assistant / General Tasks

Atrium

<div>
 Our client is a global consulting firm known for driving business transformation and innovation. The company partners with diverse clients to deliver strategic solutions. They are looking to add an
 
 Office Manager/Executive Assistant
 
 to their team. Employees thrive in a collaborative, growth-focused environment.
 
 
 
 Salary/Hourly Rate
 
 
 
 $35/hr - $40/hr
 
 
 
 Position Overview
 
 
 
 The Office Manager/Executive Assistant provides high-level administrative support to executives and manages office operations. This role ensures efficient scheduling, correspondence, and office services, supporting organizational goals and executive productivity.
 
 
 
 Responsibilities Of The Office Manager/Executive Assistant
 
 
 
 <ul>
 <li>
 Manage and maintain executives' schedules and calendars.
 </li>
 <li>
 Arrange travel, meetings, and conference calls.
 </li>
 <li>
 Prepare invoices, reports, memos, letters, and financial statements.
 </li>
 <li>
 Coordinate office services, including records, finances, and personnel issues.
 </li>
 <li>
 Answer phone calls, direct calls, and greet visitors.
 </li>
 <li>
 Prepare agendas and make arrangements for meetings and events.
 </li>
 <li>
 Conduct research, compile data, and prepare papers for executive review.
 </li>
 <li>
 Organize and prioritize work to meet deadlines and goals.
 </li>
 <li>
 Acquire, distribute, and store office supplies.
 </li>
 <li>
 Analyze internal processes and recommend improvements.
 </li>
 <li>
 Direct administrative or support services.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Office Manager/Executive Assistant:
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and office technology.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to manage confidential information.
 </li>
 <li>
 Experience in scheduling and calendar management.
 </li>
 <li>
 Attention to detail and accuracy.
 </li>
 <li>
 Problem-solving and decision-making skills.
 </li>
 <li>
 Minimum 3 years in an administrative or executive support role.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Office Manager/Executive Assistant:
 
 
 
 <ul>
 <li>
 Experience in a consulting or professional services environment.
 </li>
 <li>
 Supervisory experience with clerical staff.
 </li>
 <li>
 Familiarity with ERP and database management systems.
 </li>
 <li>
 Project management exposure.
 </li>
 <li>
 Experience with event planning and office operations.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field is required.
 </li>
 <li>
 Equivalent experience may be considered.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 388838
</div>

Office Manager/Executive Assistant - 388838

Wall SYstems

Office Manager/Administrative Assistant &ndash; Commercial Construction CompanyLocation: Lexington, SC (On-site only &ndash; very little, if any remote work available) Employment Type: Full-Time Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PM (with 1-hour lunch break) Salary: $35,000 &ndash; $45,000 per year, based on experienceAbout the Role We are a growing commercial construction company headquartered in Lexington, SC, specializing in high-quality subcontracting services for various building projects. We're seeking a reliable, detail-oriented Office Manager/Administrative Assistant to handle the day-to-day administrative and financial operations of our office. This is a hands-on role in a fast-paced environment where you'll work independently while coordinating with field teams, subcontractors, vendors, and leadership.If you're organized, proactive, and comfortable managing multiple priorities without constant supervision&mdash;but still enjoy interacting with people to get things scheduled and coordinated&mdash;this could be a great fit.Key Responsibilities<ul><li>Perform bookkeeping tasks using QuickBooks (including accounts payable/receivable, reconciliations, and general ledger maintenance)</li><li>Process payroll for employees and subcontractors</li><li>Process vendor payments through various vendor websites/portals.</li><li>Schedule jobs, meetings, and subcontractor coordination</li><li>Prepare and assemble submittal packages for projects</li><li>Acquire and manage necessary business licenses and permits</li><li>Manage cloud-based file storage systems (organization, access, backups)</li><li>Manage hotel reservations for field crews when needed.</li><li>Handle general office duties such as correspondence, filing, supply ordering, and vendor coordination</li><li>Support other administrative needs to keep operations running smoothly</li></ul>Required Qualifications<ul><li>Minimum 3 years of hands-on experience with QuickBooks (proficiency in both Desktop and Online versions strongly preferred)</li><li>Strong experience with Microsoft Office suite (especially Excel and Word)</li><li>Ability to work independently with minimal supervision while being personable and communicative for scheduling and coordination</li><li>Comfortable learning construction-specific materials, labor codes, and terminology quickly (construction-related field experience preferred but not required)</li><li>Reliable transportation and ability to work on-site full-time in Lexington, SC</li></ul>Preferred Qualifications<ul><li>Experience with iPad or Mac devices and apps</li><li>Familiarity with construction project management software (e.g., ProCore, AutoDesk, BuilderTrend)&mdash;please highlight any relevant experience on your resume</li><li>Previous office or administrative experience in construction, subcontracting, or a related industry</li><li>Bilingual fluency in English and Spanish (spoken and written) &ndash; this is a huge plus for effective communication with diverse teams, subcontractors, and vendors but certainly not required.</li></ul>Benefits<ul><li>Paid Time Off (PTO) available after 6 months of employment</li><li>Paid holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day</li></ul>No formal education requirements&mdash;practical experience and skills matter most here.How to Apply Please submit your resume through Indeed. In your application or cover message, briefly note your QuickBooks experience level (years and versions), any construction/project management software familiarity, and if you're bilingual in Spanish/English.We review applications promptly and will reach out to qualified candidates to discuss next steps, including sharing more details about the company.We look forward to hearing from organized, dependable professionals ready to support a growing team!(Equal Opportunity Employer &ndash; we hire based on skills and experience.)Job Type: Full-timePay: $35,000.00 - $45,000.00 per yearBenefits:<ul><li>Health savings account</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Office Manager/Administrative Assistant

Big Brothers Big Sisters

Overview We are seeking a dynamic and highly organized Office Manager / Executive Assistant to join our team! This vital role combines office management with executive administrative support, ensuring our daily operations run smoothly and efficiently. The ideal candidate will be proactive, detail-oriented, and possess a passion for creating a productive work environment. You will serve as the backbone of our office, managing schedules, coordinating projects, and providing exceptional support to leadership. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your skills in a fast-paced setting.Duties<ul><li>Oversee daily office operations, including supply management, filing systems, and front desk responsibilities to maintain a welcoming and organized environment</li><li>Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision</li><li>Coordinate various projects and events from planning through execution, ensuring deadlines are met and logistics are handled seamlessly</li><li>Provide executive administrative support by preparing correspondence, proofreading documents, transcribing meetings, and managing phone etiquette on multi-line phone systems</li><li>Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial recordkeeping</li><li>Assist with personal assistant duties such as travel arrangements, personal scheduling, and confidential task management</li><li>Maintain accurate data entry records and ensure all filing is up-to-date for easy retrieval and compliance purposes</li></ul>Skills<ul><li>Proven experience in office management or administrative roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation and collaboration</li><li>Skilled in calendar management, including scheduling meetings and coordinating multiple priorities efficiently</li><li>Excellent communication skills with professional phone etiquette across multi-line phone systems</li><li>Experience with bookkeeping software like QuickBooks for financial transactions and recordkeeping</li><li>Strong attention to detail in proofreading, transcription, and data entry tasks</li><li>Ability to handle clerical responsibilities such as filing, data management, and front desk duties confidently</li><li>Knowledge of project coordination techniques to support team initiatives effectively</li><li>Familiarity with office technology including Microsoft Outlook Calendar and DocuSign for digital signatures</li><li>Customer service orientation to assist visitors or clients warmly while maintaining professionalism</li></ul>Join us in this energetic role where your organizational prowess will directly impact our success! We value proactive individuals who thrive on multitasking and delivering exceptional support. If you&rsquo;re ready to be an essential part of a vibrant team dedicated to excellence&mdash;apply today!Pay: $24.34 - $26.52 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Sacramento, CA 95825

Office Manager / Executive Assistant

Hodge Building Company

Job Summary We are seeking a dynamic and highly organized Office Manager/Personal Assistant to join our team. This pivotal role combines office management with personal assistance duties, ensuring smooth daily operations and supporting executive needs. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to handle a variety of administrative tasks, coordinate events, manage schedules, and oversee vendor relationships. Your energy and enthusiasm will help foster an efficient work environment while providing personalized support to leadership.Responsibilities<ul><li>Manage and coordinate daily office operations, including front desk duties, filing systems, and clerical tasks to ensure a productive workspace</li><li>Oversee schedule management for executives and team members, including calendar organization, appointment setting, and meeting coordination</li><li>Plan and execute company events, meetings, and special functions with attention to detail and logistical precision</li><li>Supervise administrative staff and provide training &amp; development opportunities to enhance team performance</li><li>Handle vendor management by sourcing, negotiating, and maintaining relationships with service providers and suppliers</li><li>Manage bookkeeping activities using QuickBooks or similar accounting software, including invoicing, expense tracking, and payroll processing</li><li>Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with payroll administration</li></ul>Experience<ul><li>Proven experience in office management or administrative roles within a professional environment</li><li>Supervising experience with the ability to lead teams effectively and foster a collaborative work atmosphere</li><li>Strong proficiency in QuickBooks or comparable bookkeeping/accounting software</li><li>Demonstrated expertise in event planning, vendor management, and schedule management</li><li>Knowledge of medical office management or healthcare administration is a plus but not required</li><li>Excellent communication skills with the ability to handle multi-line phone systems and phone etiquette professionally</li><li>Organizational skills that ensure efficient filing systems, calendar management, and multitasking across various responsibilities</li></ul>Join us to be part of a vibrant team dedicated to operational excellence! Your proactive approach will empower our organization&rsquo;s success while providing exceptional support at every level.Pay: $15.00 - $18.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Office Manager/ Personal Assistant

Angel for Loved Ones Homecare Inc.

Overview We are seeking a dynamic and highly organized Office Manager/Personal Assistant to join our team. This vital role combines office management with personalized administrative support, ensuring smooth daily operations and effective coordination across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication, organizational skills, and a proactive attitude. You will be the backbone of our office, managing schedules, overseeing vendor relationships, and supporting team members to foster a productive and welcoming workplace.Duties<ul><li>Manage and coordinate daily office operations to ensure efficiency and organization </li><li>Oversee calendar management, scheduling meetings, appointments, and events with precision </li><li>Handle front desk responsibilities, including greeting visitors and managing multi-line phone systems with professionalism and courtesy </li><li>Support human resources functions such as onboarding, training &amp; development, and maintaining employee records </li><li>Supervise administrative staff and coordinate team management activities to promote a collaborative work environment </li><li>Oversee vendor management, including negotiating contracts, processing payments via QuickBooks, and maintaining positive vendor relationships </li><li>Assist with bookkeeping, budgeting, payroll processing, and financial recordkeeping to ensure accuracy and compliance </li><li>Plan and organize company events, meetings, and special functions to boost team morale and engagement </li><li>Maintain meticulous filing systems&mdash;both physical and digital&mdash;and ensure confidentiality of sensitive information</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles within a professional setting </li><li>Demonstrated supervising experience with team management capabilities </li><li>Proficiency in QuickBooks for financial transactions and recordkeeping </li><li>Strong schedule management skills with the ability to prioritize tasks effectively </li><li>Experience in vendor management, contract negotiation, and relationship building </li><li>Knowledge of human resources processes including onboarding, training &amp; development, payroll administration, and employee records management </li><li>Familiarity with medical office management or healthcare environments is a plus but not required </li><li>Excellent communication skills&mdash;both verbal and written&mdash;and phone etiquette mastery </li><li>Exceptional organizational skills with keen attention to detail in clerical tasks such as filing and data entry </li><li>Ability to handle multi-line phone systems efficiently while maintaining professionalism at all times </li><li>Experience with office experience tools such as calendar management software and office equipment operation</li></ul>Join us to be part of an energetic team dedicated to creating an organized, efficient workspace where every detail matters. We value proactive individuals who are eager to contribute their skills in a vibrant environment that encourages growth, teamwork, and excellence.Pay: $40,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Work Location: In person

Office Manager/Personal Assistant

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