office manager executive assistant

Al Sahraa Recruitment Services

<ul><li>Experinces: 10 years in same field</li><li>Employment: Full Time</li><li>Salary : 0-9000 AED per month</li></ul>Job Description:We are seeking a highly organized and proactive individual to join our team as an Office Manager - Executive Assistant. In this role, you will be responsible for managing the day-to-day operations of the office while providing executive support to our senior management team.Responsibilities:<ul><li>Manage and coordinate the daily activities of the office, including scheduling appointments, organizing meetings, and maintaining office supplies</li><li>Act as the first point of contact for all visitors and calls, providing a professional and welcoming experience</li><li>Provide executive support to the senior management team, including managing their calendars, arranging travel, and preparing documents and presentations</li><li>Coordinate with various departments to ensure smooth communication and workflow</li><li>Prepare and distribute internal communications, such as memos and newsletters</li><li>Maintain and update company databases and records</li><li>Oversee the maintenance and upkeep of the office space</li><li>Handle confidential and sensitive information with discretion and professionalism</li><li>Assist with special projects and events as needed</li></ul>Requirements:<ul><li>Bachelor's degree in Business Administration or a related field</li><li>Min. 10 years Experiences in Human resource, recruitment company, and managerial position</li><li>️️ fluent in Arabic and English ( written, read and speak)</li><li>Having background in HR, Business development/ business partner</li><li>Excellent organizational and time-management skills</li><li>Strong communication and interpersonal skills</li><li>Proficient in Microsoft Office and other relevant software</li><li>Ability to handle multiple tasks and prioritize effectively</li><li>Proactive and able to anticipate needs and take initiative</li><li>Knowledge of UAE labor laws and regulations is preferred</li></ul> Salary Package:<img src="https://www.jobg8.com/Tracking.aspx?DnLcRSskKu9lhl842Y6vEsGN7Tj2uFjAc" width="0" height="0" />

Office Manager - Executive Assistant

ABC Consultants

A semi-government office is looking for a bright trilingual (Arabic, English, and French) Office Manager/Executive Assistant to manage all office administration activities, as well as provide effective and efficient services in events and office management in the CEO's office. The ideal candidate will be required to deliver high-class administrative support to the CEO in terms of managing and controlling the office environment & coordinating with the CEO for planning and scheduling meetings and appointments. As well as managing the office, the role will also require supervision and management on all hotel, transport, and travel arrangements for the CEO. The candidate will report to the Head of Administration who will assign other responsibilities associated with this position. Job Skills Candidates applying for this position need to be fluent in Arabic, English, and French with a minimum of 7 years experience as an EA/PA to senior management and preferably experience of office administration within the UAE. Experience with VIP affairs is a must. It is crucial for the candidate to be self-efficient, organized, and capable of exercising independent judgment in a corporate environment. Discretion is a must, as the candidate will handle confidential information, data, and correspondence in the CEO's office. Candidates should have a recognized degree in business administration and/or management.<img src="https://www.jobg8.com/Tracking.aspx?GNl9oJpztr8ksC7Sjjnbkd%2fnft4Z3Qhgk" width="0" height="0" />

Office Manager / Executive Assistant

Client of HUMAN-CRAFT

Requirements
<ul>
<li>Administrative &amp; Executive Support:</li>
<li>Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence.</li>
<li>Prepare reports, presentations, and documents as required.</li>
<li>Handle confidential information with discretion and professionalism.</li>
<li>Screen and prioritize emails, calls, and requests, responding on behalf of executives when necessary.</li>
</ul>
Office Management &amp; Coordination:
<ul>
<li>Oversee office operational requirements.</li>
<li>Liaise with suppliers, vendors, and service providers for office supplies and maintenance.</li>
<li>Manage travel arrangements, including visa processing, flight bookings, and accommodation for executives.</li>
<li>Coordinate office events, meetings, and team-building activities.</li>
</ul>
Communication &amp; Relationship Management:
<ul>
<li>Act as a bridge between executives and internal providers</li>
<li>Facilitate communication within the organization to ensure smooth workflow.</li>
</ul>
Qualifications &amp; Requirements:
<ul>
<li>Bachelor s degree in business administration, Office Management, or a related field.</li>
<li>3-5 years of experience as an Executive Assistant, Office Manager, or similar role.</li>
<li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Excellent organizational, multitasking, and time-management skills.</li>
<li>Strong verbal and written communication skills in English (Arabic and Russian is a plus as well as other languages).</li>
</ul>

Office Executive Assistant

Global Advisors Communications

<div>
 
 
 Job Title:
 
 Executive Assistant &amp; Office Manager (Spanish speaker)
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Type:
 
 Full-time
 
 
 
 Salary:
 
 Competitive
 
 
 
 Experience:
 
 Minimum 3&ndash;4 years in media, PR, or communications
 
 
 
 Languages:
 
 Spanish + English speakers only.
 
 
 
 About the Role:
 
 
 
 We are is seeking a dynamic and resourceful Executive Assistant &amp; Office Manager to support the CEO and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements.
 
 
 The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide top-tier executive support to the CEO
 </li>
 <li>
 Oversee and coordinate daily office operations and team logistics
 </li>
 <li>
 Lead tender submissions and coordinate new business proposals
 </li>
 <li>
 Manage document workflows through government and client portals
 </li>
 <li>
 Prepare and design PowerPoint presentations for proposals, briefings, and meetings
 </li>
 <li>
 Attend internal and client meetings, record detailed minutes, and manage follow-ups
 </li>
 <li>
 Organize complex travel arrangements and protocols (regionally and internationally)
 </li>
 <li>
 Assist in planning internal and external communications events
 </li>
 <li>
 Maintain confidentiality and manage sensitive information discreetly
 </li>
 <li>
 Support recruitment coordination and onboarding administration as needed
 </li>
 </ul>
 
 
 Candidate Profile:
 
 
 <ul>
 <li>
 Minimum 3&ndash;4 years of experience in a similar role, ideally within a PR agency or government communications setting
 </li>
 <li>
 Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)
 </li>
 <li>
 Proficient in Microsoft Office, especially PowerPoint and Excel
 </li>
 <li>
 Familiarity with UAE government and business portals is highly preferred
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to multitask and perform effectively under pressure
 </li>
 <li>
 Holds a valid US visa or is open to international travel
 </li>
 <li>
 Discreet, professional, and solutions-oriented
 </li>
 </ul>
 
 If interested, please share your updated CV. We look forward to hearing from qualified candidates!
 
</div>

Executive Assistant Office Manager

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!<img src="https://www.jobg8.com/Tracking.aspx?WkfnyEeN8Nb9%2bCo0h1FExMklwZ0%2fb65tx" width="0" height="0" />

VSR Hospital

Role - Executive Assistant / Secretary (Female)Company - Kutung Design Labs Pvt LtdLocation - Alwarpet, Chennai* ONLY FEMALE CANDIDATES PREFERREDThe Executive Assistant / Secretary will provide comprehensive administrative, operational, and financial coordination support to senior management. This role requires a proactive individual who can efficiently manage executive schedules, office operations, and handle basic accounting responsibilities, including TDS-related documentation and vendor payments.The ideal candidate is highly organized, detail-oriented, and possesses strong multitasking and communication skills.Key Responsibilities<ul><li>Manage executive calendars, meetings, travel itineraries, and appointments.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Serve as the communication link between senior management, internal teams, and external partners.</li><li>Handle confidential information and documentation with discretion.</li><li>Prepare meeting agendas, record minutes, and track follow-ups.</li></ul>Operations &amp; Administration<ul><li>Oversee daily office operations and ensure smooth coordination across departments.</li><li>Handle procurement, vendor management, and office supply inventory.</li><li>Liaise with service providers for maintenance, travel, and administrative requirements.</li><li>Support HR and admin processes like attendance tracking, onboarding, and employee records.</li><li>Maintain documentation, records, and filing systems (digital and physical).</li><li>Assist in planning company events, meetings, and logistics.</li></ul>Finance &amp; Accounting Support<ul><li>Handle basic accounting tasks such as data entry, expense tracking, and petty cash management.</li><li>Coordinate with finance teams for invoice processing and payment follow-ups.</li><li>Prepare and maintain vendor payment details and ensure timely TDS deductions and compliance.</li><li>Maintain records of TDS challans, vendor invoices, and related financial documentation.</li><li>Liaise with external accountants or auditors for financial information and document sharing.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or a related field.</li><li>3&ndash;6 years of experience as an Executive Assistant, Secretary, or Office Administrator.</li><li>Working knowledge of basic finance and accounting principles, including TDS.</li><li>Strong organizational and multitasking abilities with excellent attention to detail.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and basic accounting tools (e.g., Tally, Excel-based MIS).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to maintain confidentiality and handle sensitive information responsibly.</li><li>Positive attitude, initiative, and ability to work independently under minimal supervision.</li></ul>Interested candidates please share your updated resume to mathew@kutung.comJob Types: Full-time, PermanentPay: &#8377;450,000.00 - &#8377;650,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Executive Assistant / Secretary (Operations & Admin) (Female)

HUSA

Industry: Medical Devices / In-Vitro Diagnostics (IVD) Level: Junior (1 3 YOE) to Middle (3 5 YOE) Reports to: General Manager Job Responsibilities: - Administrative Support: <ul> <li>Manage GM s calendar, meetings, and travel (local & international).</li> <li>Prepare reports, presentations, and correspondence.</li> <li>Maintain documentation and filing systems.</li> </ul> - Business Operations: <ul> <li>Liaise with local authorities, partners, and clients.</li> <li>Support market research, data collection, and business development.</li> <li>Assist with logistics for product registration, shipment, and compliance.</li> </ul> - Communication & Coordination: <ul> <li>Serve as a bridge between Vietnam office and HQ (China).</li> <li>Ensure effective coordination with HR, Finance, and other departments.</li> </ul> - Travel Coordination: <ul> <li>Prepare logistics for business trips; accompany GM to China 1 2 times per year.</li> </ul> Skills & Experience <ul> <li>Bachelor s in Business, International Trade, or related.</li> <li>2+ years as an executive assistant or office coordinator.</li> <li>Fluent in Vietnamese and Chinese (mandatory).</li> <li>Experience in the medical or healthcare industry preferred.</li> </ul><img src="https://www.jobg8.com/Tracking.aspx?%2f%2bszOVVEyppI4%2bfVrTF%2bgbNV60jOn2ZOn" width="0" height="0" />

Office / General Manager Assistant HUSA Client

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Office / General Manager Assistant HUSA Client