office manager executive assistant

Villa Bella Riva

OverviewThis role is the connective tissue of the operation. The Executive Office Manager and Operations Assistant ensures that people, spaces, schedules, and vendors are coordinated and that nothing falls through the cracks.This person supports leadership directly while also overseeing day-to-day office and facilities operations, including managing the Facilities role and external vendors.Core Responsibilities<ul><li>Act as the primary coordinator for office operations and facilities</li><li>Oversee cleaners, vendors, maintenance, and service providers</li><li>Support executive scheduling, bookings, and logistics</li><li>Plan and coordinate events and meetings</li><li>Ensure offices and buildings are always in excellent shape</li><li>Anticipate needs and proactively solve operational issues</li><li>Support travel booking, airport logistics, and visitor coordination</li><li>Create simple systems and checklists to ensure consistency</li><li>Provide light executive assistant support as needed</li></ul>What Success Looks Like<ul><li>Everything feels organized, calm, and intentional</li><li>Events and meetings are smooth and well run</li><li>Facilities issues are resolved before they become distractions</li><li>Leadership is freed up from logistics and coordination</li><li>Vendors and staff know exactly what is expected of them</li></ul>Ideal Background<ul><li>Experience as an office manager, executive assistant, operations coordinator, or similar role</li><li>Strong organizational and communication skills</li><li>Comfortable managing people and vendors</li><li>High attention to detail with a proactive mindset</li><li>Calm under pressure and good judgment in ambiguous situations</li></ul>Pay: $49,810.09 - $75,000.00 per yearWork Location: In person

Executive Office Manager and Assistant

SMART LIFE TYPING SERVICES

Job Vacancy: Marketing Executive &amp; Office AssistantWe are looking for a dynamic and responsible Marketing Executive &amp; Office Assistant to join our team.Requirements:<ul><li>Valid UAE Driving License (mandatory)</li><li>Fluent in Hindi and English (spoken &amp; written)</li><li>Own visa candidates preferred</li><li>Previous experience in marketing and office administration is an advantage</li></ul>Job Responsibilities:<ul><li>Outdoor marketing activities</li><li>Client follow-ups and coordination</li><li>Handling office documentation and daily administrative tasks</li><li>Supporting management with marketing and office operations</li></ul>Location: SHARJAH - UAE Salary: To be discussed during interviewJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Marketing Executive And Office Assistant

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Confidential Government

<div>
 
 
 Job Title:
 
 Administrative Assistant / Office Manager
 
 
 
 
 
 
 
 
 
 Job Purpose
 
 
 
 We are seeking a highly organized and proactive Administrative Assistant / Office Manager to support daily office operations and ensure smooth administrative processes. The role plays a key part in coordinating internal activities, supporting management, and maintaining an efficient and professional office environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage daily office operations and administrative tasks.
 
 
 &bull; Provide administrative and executive support to management and project teams.
 
 
 &bull; Coordinate meetings, schedules, calendars, and business travel arrangements.
 
 
 &bull; Prepare correspondence, reports, presentations, and official documents.
 
 
 &bull; Act as a point of contact for internal staff, clients, and external partners.
 
 
 &bull; Maintain office records, filing systems, and documentation.
 
 
 &bull; Coordinate with vendors, service providers, and facility management.
 
 
 &bull; Support HR and finance functions such as onboarding, attendance records, and invoicing coordination.
 
 
 &bull; Ensure confidentiality and proper handling of sensitive information.
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration or a related field.
 
 
 &bull; 2&ndash;4 years of experience in an administrative or office management role.
 
 
 &bull; Strong organizational and multitasking skills.
 
 
 &bull; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 &bull; Excellent written and verbal communication skills in English (Arabic is a plus).
 
 
 
 
 
 
 Skills &amp; Competencies
 
 
 
 &bull; Attention to detail and time management
 
 
 &bull; Professional communication and interpersonal skills
 
 
 &bull; Ability to work independently and prioritize tasks
 
 
 &bull; Problem-solving and adaptability
 
</div>

Administrative Assistant Office Manager

Doitto india services

Job Description: Executive Assistant Manager to Director (Project Management Support )Location: Shalimar, DelhiCompany: EcosteEmployment Type: Full-Time (On-site)Industry Exp. - constructionSalary: upto 9LPAAbout the RoleEcoste is seeking a detail-oriented, proactive, and highly organized Female Executive Assistant to support the Director and assist in Project Management activities within the MDO division.The ideal candidate must have experience in backend project coordination, project tracking, documentation, and stakeholder follow-ups, along with strong executive assistance capabilities.This role requires someone who can manage administrative responsibilities while also actively supporting ongoing projects, ensuring timely execution and smooth communication across departments.Key ResponsibilitiesExecutive AssistanceManage and maintain the Directors calendar, appointments, meetings, and travel schedules.Coordinate internal and external meetings and ensure proper documentation and follow-up.Draft, review, and manage emails, presentations, and communication material.Handle confidential information with utmost discretion.Act as a communication bridge between the Director and internal/external stakeholders.Project Management Support (Backend)Assist in project planning, coordination, and tracking of deliverables.Maintain project documentation, timelines, and progress reports.Follow up with cross-functional teams to ensure timely completion of tasks.Prepare project updates, MIS reports, and review documents for leadership meetings.Assist in monitoring project milestones and escalating delays when needed.Coordinate with vendors, internal departments, and stakeholders for smooth project execution.Administrative &amp; Coordination ResponsibilitiesOrganize and maintain files, documentation, and records.Support in planning review meetings, events, and leadership activities.Ensure seamless workflow by managing communication, follow-ups, and priority tasks.RequirementsFemale candidate preferred (as per role requirement).Prior experience in backend project management or project coordination is mandatory.Minimum 5 years of experience as an Executive Assistant/Project Coordinator/Project Executive.Excellent verbal and written communication skills.Strong presentation skills and proficiency in MS Office (Excel, PowerPoint, Word).Exceptional organizational and time-management abilities.Ability to multitask, prioritize, and work with minimal supervision.High level of professionalism, integrity, and attention to detail.Must be based in Delhi; proximity to Shalimar Bagh is preferred.Job Types: Full-time, PermanentPay: ₹40,000.00 - ₹70,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li></ul>Work Location: In person

Executive Assistant Manager

Sharp Brains

We are seeking a highly organised, discreet, and proactive Female Executive Assistant to provide dedicated support to our Human Resources Manager. This is a critical role that serves as the backbone of the HR department, ensuring smooth operations, managing confidential information, and facilitating effective communication. The ideal candidate is a master of logistics, a clear communicator, and thrives in a dynamic, people-focused environment.Key Responsibilities:Executive &amp; Administrative Support:<ul><li>Manage the HR Manager&rsquo;s complex calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, communications, presentations, and reports on behalf of the HR Manager.</li><li>Organise and prepare for meetings, including drafting agendas, gathering documents, and taking minutes.</li></ul>HR Department Support:<ul><li>Assist with the coordination of the employee life-cycle events, such as new hire orientations, promotions, and exit interviews.</li><li>Help maintain and update HR records in our HRIS (Human Resources Information System) with a high degree of accuracy.</li><li>Support the recruitment process by scheduling interviews and coordinating communication with candidates.</li><li>Assist in the planning and execution of company-wide events, training sessions, and employee engagement initiatives.</li></ul>Confidentiality &amp; Project Management:<ul><li>Handle sensitive and confidential information with the utmost integrity and discretion.</li><li>Assist with special HR projects, such as policy updates, benefits enrolment, and diversity &amp; inclusion initiatives.</li><li>Conduct light research and compile data to support HR strategy and decision-making.</li></ul>What We're Looking For:<ul><li>English: Excellent written and spoken English</li><li>Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role, preferably within an HR department or supporting senior leadership.</li><li>Tech Savvy: High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with HRIS platforms (e.g., Workday, BambooHR, ADP) is a strong plus.</li><li>Exceptional Communicator: Outstanding verbal and written communication skills, with the ability to interact professionally with employees at all levels.</li><li>Organizational Mastermind: Impeccable organizational and time-management skills, with the ability to prioritize multiple tasks seamlessly in a fast-paced environment.</li><li>Discretion &amp; Trustworthiness: A proven ability to handle highly sensitive and confidential information with integrity and sound judgment.</li><li>Proactive &amp; Resourceful: A self-starter who can anticipate needs, take initiative, and solve problems independently.</li><li>Empathy &amp; Interpersonal Skills: A genuine interest in people and a supportive, empathetic demeanor.</li></ul>Job Types: Full-time, InternshipWork Location: In person

Executive Assistant to HR Manager (Female)

Marcadors Marketing Private Ltd.

Marcadors is seeking an Executive Assistant for one of our esteemed clientJob Title: Executive Assistant &amp; Operations CoordinatorLocation: Gurgaon, Haryana (On-site Position &ndash; Not Remote)Salary: ₹3.6 LPA (Annual CTC)Company OverviewWe are a rapidly growing multi-business group with diversified interests across various industries, united by a commitment to excellence, innovation, and integrity. Our ventures include:<ul><li>KAFA Football Academy &ndash; a premier youth sports academy dedicated to nurturing football talent through structured training programs, world-class coaching, and holistic development.</li><li>Fabric by Echelon &ndash; a luxury fabric retail brand offering premium materials, personalised service, and a refined customer experience.</li><li>Additional Ventures &ndash; several other upcoming and existing business interests under the same group, spanning retail, services, and brand development.</li></ul>We are looking for a dynamic, resourceful, and detail-oriented Executive Assistant &amp; Operations Coordinator to join our core team and support the leadership in ensuring seamless coordination across all entities.Position OverviewThe Executive Assistant &amp; Operations Coordinator will serve as the operational backbone of the organisation &mdash; providing direct support to company leadership while managing day-to-day business activities, communications, and field operations. This is a hands-on, on-site role that blends administrative precision with practical execution.The ideal candidate will be someone who thrives in a multi-tasking environment, demonstrates initiative, and brings professionalism and structure to a fast-paced, growing ecosystem of businesses.Key ResponsibilitiesAdministrative &amp; Executive Support<ul><li>Manage and streamline communication across all company entities &ndash; including emails, phone calls, and correspondence.</li><li>Draft, review, and prepare reports, proposals, and presentations as directed by management.</li><li>Maintain accurate and organised records, including invoices, contracts, and internal documentation.</li><li>Manage calendars, schedule appointments, and coordinate meetings for the leadership team.</li></ul>Operational Coordination<ul><li>Support and oversee daily operations across KAFA Football Academy, Fabric by Echelon, and other group ventures.</li><li>Coordinate inventory management, supplier communication, and order processing for retail operations.</li><li>Assist in the organisation of football training sessions, events, and matches at KAFA.</li><li>Monitor logistics, task execution, and follow-ups to ensure smooth workflow across departments.</li></ul>Client &amp; Partner Relations<ul><li>Represent the company professionally in client and vendor meetings.</li><li>Attend in-person meetings across Gurgaon and nearby regions as required.</li><li>Handle client inquiries, provide updates, and maintain positive relationships with all stakeholders.</li></ul>General &amp; Marketing Support<ul><li>Conduct site visits, handle errands, and coordinate with vendors as required.</li><li>Collaborate with marketing teams to assist with content preparation, coordination, and social media communication.</li><li>Provide additional administrative or project-based support to management when needed.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline</li></ul>(preferred but not mandatory).<ul><li>Excellent verbal and written communication skills.</li><li>Strong organisational, time management, and multitasking abilities.</li><li>Proficiency in Microsoft Office and/or Google Workspace.</li><li>Self-motivated and capable of working independently with minimal supervision.</li><li>Must possess a valid driver&rsquo;s license and be comfortable with travel within the NCR region for meetings and operations.</li></ul>Personal Attributes<ul><li>Highly professional, well-presented, and confident in communication.</li><li>Dependable, disciplined, and committed to delivering quality work.</li><li>Adaptable to changing priorities and able to perform under pressure.</li><li>Proactive, solution-oriented, and willing to take initiative in dynamic situations.</li></ul>Compensation &amp; Growth<ul><li>Salary Package: ₹3.6 Lakhs per annum (CTC).</li><li>Opportunities for career growth and cross-functional exposure across multiple business verticals.</li><li>A dynamic and collaborative work environment offering direct interaction with leadership and decision-making processes.</li></ul>If you are someone who enjoys variety in your workday, values responsibility, and is eager to contribute meaningfully to multiple growing brands &mdash; we would love to hear from you.Apply now and become an integral part of our expanding business ecosystem.Job Type: Full-timeWork Location: In person

Executive Assistant & Operations Coordinator

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