office manager executive assistant

M I R A L.L.C

<div>
 We are seeking a highly organized, proactive, and professional
 
 Executive Assistant / Office Manager
 
 to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.
 
 
 The ideal candidate will have
 
 at least 5 years of experience as an Executive Assistant or Office Manager
 
 , with
 
 previous experience in a real estate development company strongly preferred
 
 . The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive executive support to the CEO and CFO.
 </li>
 <li>
 Manage complex calendars, appointments, and meeting schedules.
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries.
 </li>
 <li>
 Prepare meeting agendas, presentations, reports, and executive correspondence.
 </li>
 <li>
 Record meeting minutes and follow up on action items to ensure timely completion.
 </li>
 <li>
 Act as the primary point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Manage confidential documents and sensitive business information with the highest level of discretion.
 </li>
 <li>
 Coordinate board meetings, investor meetings, and executive presentations.
 </li>
 <li>
 Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes.
 </li>
 <li>
 Organize company events, executive meetings, and business functions.
 </li>
 <li>
 Liaise with various departments to ensure projects and executive requests are completed on time.
 </li>
 <li>
 Monitor office supplies, vendor relationships, and administrative budgets where applicable.
 </li>
 <li>
 Assist with special projects and strategic initiatives as assigned by management
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field is preferred.
 </li>
 <li>
 Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager.
 </li>
 <li>
 Previous experience within a real estate development, construction, or property development company is highly preferred.
 </li>
 <li>
 Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director).
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
 </li>
 <li>
 Experience preparing reports, presentations, and executive documentation.
 </li>
 <li>
 Ability to prioritize multiple tasks and work under pressure.
 </li>
 <li>
 Strong problem-solving and interpersonal skills.
 </li>
 <li>
 UAE experience will be considered a strong advantage
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 Employment visa
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 Opportunity to work directly with senior leadership
 </li>
 <li>
 Professional and dynamic work environment
 </li>
 <li>
 Career growth within a leading real estate development company
 </li>
 </ul>
</div>

Executive Assistant (CEO/CFO Office)

Aubergine Kitchen

The OpportunityAubergine Kitchen is a fast-growing, health-forward fast-casual brand with restaurant locations across Utah, Nevada, Arizona, and Idaho &mdash; with more markets on the horizon. As we scale toward our next phase of growth, we're building the infrastructure, systems, and team that will get us there.This role sits at the center of that growth. You'll work in close partnership with our CEO, helping execute on new store openings, key vendor relationships, product development initiatives, and the daily operations of our headquarters. This isn't a role where you'll be handling logistics from a distance; you'll be in the room, in the meetings, and trusted with the details that make a growing company run smoothly.For the right person, this is a rare opportunity: outsized visibility into how a company scales, direct mentorship from company leadership, and the chance to help shape the culture of our office as we grow the team around you. As Aubergine adds new roles and continues building out its office team, you'll be one of the people who helped lay that foundation.What You'll DoExecutive support (primary focus, CEO)● Manage CEO's calendar, meetings, travel, and expenses● Participate in meetings alongside the CEO, helping track decisions and follow-through● Support the CEO in product development and procurement initiatives● Serve as a trusted point of contact with key vendors and partners on the CEO's behalf Calendar support (COO)● Manage the COO's calendar and scheduling needs, and assist with occasional related tasks (e.g., coordinating meeting agendas) as neededNew store openings● Support the CEO through the store-opening process: coordinating purchases, scheduling and attending meetings with architects and designers, and assisting with permit applicationsOffice &amp; organizational management● Manage, purchase, and replenish office supplies● Manage significant purchases on behalf of the organization● Own and maintain basic internal company systems● Help shape the day-to-day culture and operations of a growing officeWhat Makes This Role a Fit for YouThis role blends Executive Assistant, Office Manager, and Chief of Staff responsibilities &mdash; which means no two weeks look exactly alike. You'll thrive here if you're the kind of person who:● Stays organized and unshaken when priorities shift quickly● Takes ownership rather than waiting for direction● Handles sensitive information &mdash; financial, personal, strategic &mdash; with absolute discretion● Builds trust quickly with executives, vendors, and teammates alike● Wants real proximity to decision-making, not just administrative tasksWhat We're Looking For● Prior experience as an Executive Assistant, Chief of Staff, or Office Manager &mdash; ideallysupporting C-level leadership● Demonstrated ability to manage confidential information and financial responsibility withintegrity● Strong project coordination skills &mdash; comfortable managing multiple workstreams (a vendornegotiation, a permit application, a calendar conflict) at once● Excellent written and verbal communication; confidence interfacing with external partners on theCEO's behalf● A proactive, mature, high-trust operating style &mdash; someone who anticipates needs rather thanwaiting to be asked● Experience in a small or scaling company is a plus; comfort with ambiguity is a mustSchedule● Now &ndash; September 1: In-office Monday, Wednesday, Friday, 9:00 AM &ndash; 5:00 PM● Beginning September 1: In-office Monday &ndash; Friday, 9:00 AM &ndash; 5:00 PMBenefits:<ul><li>Employee discount</li><li>Paid time off</li><li>Referral program</li></ul>Work Location: In person

Executive Assistant/Office Manager

Hiring Pakistan

A reputable company is hiring a Female Office Coordinator / Office Executive for its office located at I.I. Chundrigar Road, Karachi.The ideal candidate should have good communication skills, basic computer knowledge, and the ability to manage office coordination, quotations, invoices, records, calls, emails, and daily administrative tasks.Job Responsibilities<ul><li>Contact companies and follow up regarding business updates, documents, payments, and pending matters.</li><li>Prepare, manage, and maintain quotations and invoices.</li><li>Handle incoming and outgoing office calls, emails, and professional correspondence.</li><li>Coordinate with clients, companies, management, vendors, and internal staff.</li><li>Maintain office records, files, documents, and computer data.</li><li>Assist the manager in daily office operations and administrative work.</li><li>Keep proper records of quotations, invoices, client communications, and follow-ups.</li><li>Ensure assigned tasks are completed accurately and on time.</li><li>Perform general office coordination and administrative duties as required.</li></ul>Job Requirements<ul><li>Good verbal and written communication skills.</li><li>Basic computer knowledge and internet usage.</li><li>Familiarity with Microsoft Word, Microsoft Excel, email, and office documentation.</li><li>Experience in preparing quotations and invoices will be preferred.</li><li>Strong coordination, follow-up, and record-management skills.</li><li>Responsible, organized, punctual, and professional attitude.</li><li>Ability to work independently and report directly to the manager.</li><li>Female candidates residing in Karachi are encouraged to apply.</li></ul>Job DetailsJob Title: Female Office Coordinator / Office Executive Job Category: Administration, Office Management and Coordination Employment Type: Full-Time Reporting To: Manager Monthly Salary: Rs. 40,000 Working Hours: 10:00 AM to 5:00 PM Job Location: I.I. Chundrigar Road, KarachiCandidates living near I.I. Chundrigar Road, Saddar, Tower, Kharadar, Mithadar, Burns Road, City Railway Station, Civil Lines, Garden, Clifton, Lyari, and nearby Karachi areas will be preferred.Preferred Skills<ul><li>Office coordination</li><li>Office administration</li><li>Quotation preparation</li><li>Invoice management</li><li>Client communication</li><li>Company follow-ups</li><li>Data entry</li><li>Record keeping</li><li>Microsoft Office</li><li>Email handling</li><li>Telephone communication</li><li>Administrative support</li></ul>How to ApplyThis job vacancy is being advertised through Hiring Pakistan, a recruitment and job placement platform connecting qualified candidates with employers in Karachi and across Pakistan.Interested candidates should send their updated CV and clearly mention &ldquo;Female Office Coordinator / Office Executive&rdquo; in the email subject or WhatsApp message.Call or WhatsApp: 0348-2350367 Email: info.hiringpakistan@gmail.comOnly shortlisted candidates will be contacted for an interview.Pay: From Rs40,000.00 per monthApplication Question(s):<ul><li>Are u Female?</li><li>Fill out The Form ? https://bit.ly/jobs-in-pakistan</li></ul>Experience:<ul><li>Office Coordinator: 1 year (Preferred)</li></ul>Work Location: In person

Female Office Coordinator / Office Executive – Karachi

Siemens Energy

<div><h3 class="jobSectionHeader">A Snapshot of Your Day</h3><div>
As an Executive Office Assistant at Siemens Energy, you will play a pivotal role in supporting a dynamic project within the Power Transformers Dammam manufacturing facility. This position targets candidates with a strong administrative background who thrive in fast-paced environments and are eager to contribute to meaningful projects that enhance operational efficiency and drive project success. You will collaborate closely with the executive team, fostering a culture of teamwork and accountability while ensuring that all office operations align with Siemens Energy&rsquo;s mission to deliver innovative energy solutions.</div><div></div><div> 
How You&rsquo;ll Make an Impact</div><div><ul><li>
Manage executive calendars, schedule appointments, and coordinate complex travel arrangements for the project team.</li><li>
Prepare, proofread, and format documents, presentations, and reports to ensure professional quality and accuracy.</li><li>
Serve as the primary point of contact, managing correspondence and inquiries with professionalism.</li><li>
Coordinate office supply inventory, vendor research, and purchase order processing to maintain operational readiness.</li><li>
Plan and execute internal meetings, workshops, and office events, handling all logistical arrangements.</li><li>
Assist in budget preparation and tracking, processing invoices, and managing accounts payable.</li></ul></div><div></div><div> 
What You Bring</div><div><ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred.</li><li>
3-5 years of experience in an administrative, executive assistant, or office management role.</li><li>
Experience in a manufacturing, engineering, or project-based environment is highly advantageous.</li><li>
Strong organizational and problem-solving skills with proficiency in standard office software.</li><li>
Excellent communication skills and the ability to manage multiple tasks independently.</li><li>
Resourcefulness, proactivity, and adaptability in a dynamic work environment.</li></ul></div><div></div><div> 
About the Team</div><div></div><div> 
Our Grid Technology division enables a reliable, sustainable, and digital grid. The power grid is the backbone of the energy transition. Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology.</div><div> 
Who is Siemens Energy?
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo
Our Commitment to Diversity
Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
Rewards/Benefits
<ul><li>Competitive Salary Package</li>
<li>Targeted Bonus</li>
<li>Opportunities to work on a variety of innovative projects</li>
</ul>
https://jobs.siemens-energy.com/jobs
#LI-NS3</div></div>

Executive Office Assistant - Siemens Energy, Dammam KSA

MrBeast

<div>
 
 About Us
 
 
 Beast Industries is a multifaceted media and entertainment company founded by Jimmy Donaldson, popularly known as MrBeast, the most watched person in the world. Renowned for revolutionizing digital content creation, Beast Industries encompasses a diverse portfolio of ventures that extend far beyond its origins on YouTube. With a mission to entertain, inspire, and create significant social impact, Beast Industries operates across various domains including digital media, philanthropy, consumer products, and innovative business initiatives. At Beast Industries, we believe in the transformative power of digital media and its potential to entertain, educate, and effect positive change. Our commitment to innovation, creativity, and philanthropy drives us to explore new frontiers, create unforgettable experiences, and build a legacy that inspires future generations.
 
 
 
 Executive Assistant &amp; Office Operations
 
 
 
 
 Partner with our Chief Product Technology Officer to help drive focus, execution, and an exceptional workplace experience.
 
 
 
 
 Role Overview
 
 
 
 As Executive Assistant to our Chief Product Technology Officer, you&rsquo;ll help turn complexity into clarity. You&rsquo;ll anticipate needs, remove friction, and create the operating rhythm that allows the executive and the broader Product &amp; Technology organization to move quickly and effectively.
 
 
 You&rsquo;ll serve as a trusted partner, managing priorities, coordinating communications, and ensuring the details behind critical initiatives are executed seamlessly. By bringing structure to a fast-moving environment, you&rsquo;ll help the CPTO stay focused on what matters most while keeping day-to-day operations running smoothly.
 
 
 In addition to executive support, you&rsquo;ll oversee the day-to-day operations of our San Mateo office, creating a welcoming, organized, and productive environment for employees and visitors. You&rsquo;ll partner closely with teams across the company to deliver a workplace experience that enables everyone to do their best work.
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 Executive Partnership
 
 
 <ul>
 <li>
 Own the CPTO&rsquo;s calendar, ensuring priorities are aligned and time is optimized.
 </li>
 <li>
 Coordinate complex domestic and international travel, itineraries, and expense reporting.
 </li>
 <li>
 Drive meeting preparation by coordinating agendas, presentations, briefing materials, and follow-up action items.
 </li>
 <li>
 Manage inbound communications, exercising sound judgment on priorities and serving as a trusted point of contact on behalf of the CPTO.
 </li>
 <li>
 Handle highly confidential information with professionalism and discretion.
 </li>
 <li>
 Anticipate challenges before they arise and proactively remove obstacles that could impact executive effectiveness.
 </li>
 <li>
 Support strategic initiatives, planning activities, and special projects across the Product &amp; Technology organization.
 </li>
 </ul>
 
 
 Office Operations
 
 
 <ul>
 <li>
 Oversee the day-to-day operations of our San Mateo office, ensuring employees and visitors have an outstanding workplace experience.
 </li>
 <li>
 Manage vendors, office supplies, facilities requests, and workplace services.
 </li>
 <li>
 Coordinate executive visits, onsite meetings, team events, and office logistics.
 </li>
 <li>
 Partner closely with IT, Facilities, People Operations, and Finance to support onboarding, workspace planning, office equipment, and employee experience initiatives.
 </li>
 <li>
 Continuously identify opportunities to improve workplace operations through scalable and efficient processes.
 </li>
 </ul>
 
 What You'll Bring
 
 <ul>
 <li>
 4&ndash;6 years supporting senior executives, ideally within a fast-paced technology company.
 </li>
 <li>
 Experience managing complex executive calendars, travel, and shifting priorities.
 </li>
 <li>
 Experience overseeing office operations, workplace services, or facilities coordination.
 </li>
 <li>
 Exceptional organizational skills with the ability to manage multiple competing priorities without losing attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Strong judgment, discretion, and professionalism when handling sensitive information.
 </li>
 <li>
 A proactive mindset&mdash;you anticipate needs, solve problems independently, and consistently stay one step ahead.
 </li>
 <li>
 The ability to build trusted relationships across executives, cross-functional teams, and external partners.
 </li>
 <li>
 Proficiency with modern productivity and collaboration tools.
 </li>
 </ul>
 
 
 Success in This Role
 
 
 
 Within your first six months, you&rsquo;ve become a trusted extension of the CPTO. Executive priorities run smoothly, meetings are well prepared, travel is seamless, and the office consistently delivers a welcoming, organized experience for employees and guests. You identify opportunities to improve how work gets done and implement thoughtful solutions that help the broader Product &amp; Technology organization operate more effectively.
 
 
 Target total compensation ranges from&nbsp;
 
 $120,750 &ndash; $149,500
 
 , including a fixed annual salary of
 
 $105,000 &ndash; $130,000
 
 , an employee equity plan grant, annual bonus, plus comprehensive benefits.
 
 
 
 Equity grants are issued in good faith, subject to company policies, board approval, and individual eligibility.
 
 
 
 Benefits
 
 
 The Perks, Why Work On the MrBeast Team
 
 
 We are redefining what entertainment and storytelling look like at global scale. Every piece of content we publish reaches millions and influences culture in real time. This is your opportunity to lead the team that decides how those moments come to life across every screen.
 
 <ul>
 <li>
 Competitive Salary
 </li>
 <li>
 Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance&nbsp;
 </li>
 <li>
 Company contributions to employee Health Savings Accounts (HSA)&nbsp;
 </li>
 <li>
 401k Plan with Safe Harbor company-matching
 </li>
 <li>
 Flexible vacation policy and paid company holidays
 </li>
 <li>
 Company-provided technology package&nbsp;
 </li>
 <li>
 Relocation assistance where applicable, including travel and company-provided housing for the first 90 days
 </li>
 </ul>
</div>

Executive Assistant & Office Operations

Mark Development Inc.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, mail and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and copy machines</li><li>Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive administrative support: 1 year (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Lihue, HI (Required)</li></ul>Work Location: In person

Administrative Assistant

PrivateFlite Aviation

<div>Description:

Basic Function: 
The Executive Administrative Assistant provides high-level administrative, operational, and project support to senior aviation leadership. This role ensures the efficiency and effectiveness of daily operations by managing critical communications, coordinating schedules, supporting compliance processes, and assisting with initiatives that enhance operational performance, efficiency and safety.
Duties &amp; Responsibilities:<ul><li>Support the Director of Operations, Chief Pilot, and Executive Team with daily administrative and operational tasks.</li><li>Maintain personnel and training records.</li><li>Assist with FAA, ARGUS, IS-BAO, and internal audits.</li><li>Assist with Safety Management System (SMS) documentation and reporting.</li><li>Prepare operational reports and management summaries.</li><li>Coordinate communication between Flight Operations, Maintenance, Dispatch, Owner Services, Executive and Sales Departments.</li><li>Assist with onboarding of pilots and flight department personnel.</li><li>Maintain organized electronic and physical filing systems.</li><li>Monitor regulatory compliance and ensure documentation remains current.</li><li>Coordinate meetings, agendas, and follow-up action items.</li><li>Assist in aircraft on-boarding documentation and reporting to FAA.</li><li>Other administrative responsibilities as assigned.</li></ul>
Requirements:

 Required Qualifications:<ul><li>3-5 years office manager or executive administration experience.</li><li>Aviation industry experience a plus.</li><li>Office Manager or Executive Administration experience.</li><li>Excellent organizational and project management skills.</li><li>Exceptional written and verbal communication skills.</li><li>Ability to manage multiple priorities simultaneously.</li><li>High attention to detail and accuracy.</li><li>Proficiency with Microsoft Office Suite.</li><li>Professional demeanor and ability to maintain confidentiality.</li><li>Ability to work effectively in a fast-paced charter environment.</li><li>Knowledge of FAA regulations and compliance requirements a plus.</li><li>Experience with Aviation Safety Management Systems (SMS) a plus.</li><li>Experience with Flight Schedule Pro, CAMP, FlightDocs, or similar aviation software a plus.</li></ul>
Job Type: Full-time
Benefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>
Schedule:<ul><li>Monday to Friday</li></ul>
Education:<ul><li>High school diploma or equivalent (associate or bachelor&rsquo;s degree in business administration, office management or related field preferred)</li></ul></div>

Executive Administrative Assistant

Search 8086+ Office manager executive assistant jobs near you this August. New roles added regularly across leading industries. Apply today.