office manager executive assistant

Talent 360 ME

Quality is seeking a highly organized and proactive Personal Assistant / Office Manager to provide executive-level support and ensure efficient daily operations within the company.What We Offer: Competitive salary package Medical and social insurance Supportive and collaborative work environment Opportunity to grow within a dynamic and fast-paced organizationResponsibilities: Manage executive calendars, meetings, and travel arrangements Organize and prepare meeting materials, agendas, and minutes Coordinate internal and external communications Handle confidential information with discretion Support in preparing reports, presentations, and correspondence Assist with logistics, events, and scheduling Follow up on tasks and ensure smooth workflow across departments Provide administrative support across various business areas including Real Estate, E-Commerce, Marketing, TIC, Crypto, and Business DevelopmentRequirements: Bachelor s Degree in Business Administration, Office Management, or a related field 2 4 years of experience as a Personal Assistant, Executive Assistant, or Office Manager Excellent organizational and time management skills Strong communication and interpersonal abilities Proficient in MS Office and Google Workspace Strong multitasking and problem-solving skills Basic knowledge of finance and sales is a plus Professional, presentable, and proactive Fluent in English (written and verbal) Experience in business development or project management is an advantage

Office Manager / Personal Assistant

SUMWON STUDIOS

<div>
 
 
 Designation: Office Manager / Personal Assistant
 
 
 
 
 Location: Dubai, UAE
 
 
 
 
 
 
 
 About
 
 
 SUMWON STUDIOS
 
 
 
 
 SUMWON STUDIOS
 
 is a fast-growing collective of direct-to-consumer fashion brands, including Missguided, Sumwon, BALR, Baby Phat, AiiRZ and KiZN. Our mission is to create bold, culturally relevant fashion brands that connect with a diverse global audience.
 
 
 
 
 
 We bring together a world-class team of designers, trend forecasters, and digital innovators who work collaboratively to turn creative ideas into commercially successful products. Guided by data-led insights and a deep understanding of consumer behaviour and market trends, we build brands that both inspire and perform.
 
 
 
 
 
 Our exclusive partnership with one of the largest fashion retailers in the world enables us to reach over 150 million customers globally, giving our brands an exceptional platform for growth.
 
 
 
 
 
 As part of this exciting journey, the Office Manager and Personal Assistant play a vital role in supporting our fast-paced environment. This position ensures the smooth running of our Dubai office and provides professional and personal support to senior leadership, helping the business operate efficiently and enabling the wider team to focus on delivering creative and commercial success.)
 
 
 
 
 
 
 The Role
 
 
 
 We are seeking an experienced and resourceful Office Manager and Personal Assistant who excels in a fast-paced and dynamic environment. The successful candidate will be a problem solver, able to anticipate needs before they arise, and confident in managing multiple priorities with professionalism and discretion. You will be collaborative, approachable, and capable of working closely with all departments to ensure the business runs seamlessly.
 
 
 
 
 
 This position requires flexibility and a willingness to be available outside of standard working hours when necessary to support senior leadership and business priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Office Management
 
 <ul>
 <li>
 Oversee the day-to-day running of the office, ensuring a professional and welcoming environment for staff and visitors.
 </li>
 <li>
 Manage office supplies and equipment, ensuring adequate stock levels and timely ordering.
 </li>
 <li>
 Support departments with meeting, travel, and accommodation bookings.
 </li>
 <li>
 Liaise with external vendors and service providers for maintenance and operational support.
 </li>
 <li>
 Support the HR department with administrative tasks as required.
 </li>
 <li>
 Organise internal events, celebrations, and communications to maintain a positive and engaging office culture.
 </li>
 <li>
 Monitor office budgets and manage petty cash where required.
 </li>
 <li>
 Ensure compliance with company policies and health and safety procedures.
 </li>
 </ul>
 
 Personal Assistant Duties
 
 <ul>
 <li>
 Provide full diary, travel, and meeting management support to senior leadership.
 </li>
 <li>
 Prepare meeting agendas, minutes, and follow-up actions.
 </li>
 <li>
 Handle confidential correspondence and documentation with discretion.
 </li>
 <li>
 Coordinate personal appointments, travel arrangements, and household administration as required.
 </li>
 <li>
 Manage personal errands, reservations, and other ad hoc requests to support the day-to-day needs of the executive.
 </li>
 <li>
 Liaise with internal and external contacts on behalf of senior leadership.
 </li>
 <li>
 Assist with research, presentations, and reports as needed.
 </li>
 <li>
 Maintain confidentiality and professionalism at all times.
 </li>
 </ul>
 
 
 
 
 
 What you&rsquo;ll bring
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent work experience preferred.
 </li>
 <li>
 Minimum three years of relevant experience in office or administrative management.
 </li>
 <li>
 Proven experience as an Office Manager, Executive Assistant, or Personal Assistant within a fast-paced or creative environment.
 </li>
 <li>
 Strong organisational and multitasking abilities with a proactive and forward-thinking mindset.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Demonstrated ability to problem solve and make decisions quickly and effectively.
 </li>
 <li>
 High level of discretion, professionalism, and emotional intelligence.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and collaboration tools such as Teams and SharePoint.
 </li>
 <li>
 Confident, approachable, and collaborative team player who builds strong relationships across the business.
 </li>
 <li>
 Positive attitude with a flexible and solutions-driven approach.
 </li>
 <li>
 Willingness to be available and responsive outside of standard working hours when required.
 </li>
 </ul>
 
 
 
 
 
 What we'll bring
 
 
 <ul>
 <li>
 25 days of annual leave, increasing to 30 after your first year
 </li>
 <li>
 30% employee discount across all SUMWON STUDIOS brands
 </li>
 <li>
 Ongoing learning and development opportunities
 </li>
 <li>
 Company social events
 </li>
 <li>
 The coolest colleagues you can find
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 
 
 SUMWON STUDIOS
 
 is redefining fast fashion with a forward-thinking approach. Join a
 
 
 a creative and ambitious team, and help us build a brand that resonates.
 
</div>

Khyaliya & Singhvi Law Offices

Job Title: Executive Assistant/Office ManagerLocation: JaipurWork Hours: 1:00 PM &ndash; 9:00 PMSaturday: OffSunday: 3&ndash;4 hours (flexible)About the RoleWe are looking for a dependable, smart, and well-organized Executive Assistant to support the daily operations of a reputed law firm based in Jaipur.The ideal person will be confident in English, good with computers, and have strong organizational and coordination skills. You will play a key role in managing schedules, client communication, documentation, and overall team coordination so that everything runs smoothly and efficiently.This is a long-term role suited for someone responsible, detail-oriented, and capable of handling multiple priorities in a professional setup.Key Responsibilities* Schedule, organize, and manage client meetings, calls, and appointments.* Coordinate with associates and follow up on timely completion of assigned tasks.* Handle client follow-ups, maintain communication records, and update progress reports.* Manage and track invoices, bills, and basic financial documentation.* Type or prepare short drafts, letters, and notes from dictations when required.* Maintain files, records, and office documentation in an organized manner.* Facilitate smooth coordination between clients and senior management.* Handle correspondence through emails, calls, and messages professionally.* Maintain confidentiality of sensitive information and office matters.* Track deadlines, meeting reminders, and upcoming deliverables.* Support day-to-day office management and keep work running on schedule.What You Must Have?* Excellent English communication (spoken &amp; written).* Strong coordination and multitasking ability.* Proficient in MS Office, Google Sheets, and document typing.* Professional, punctual, and reliable with good interpersonal skills.* Preferably from a non-law background (training will be provided).* Looking for a long-term, stable role with consistency and career growth.Salary: Negotiable (based on experience &amp; skill)How to Apply?Interested candidates can share their resume and a short introduction at:Email: advocate.snehdeep@gmail.comWhatsapp: 09414358454(Please mention &ldquo;Application for Executive Assistant &ndash; Jaipur&rdquo; in the subject line.)Ideal CandidateSomeone who can think ahead, communicate clearly, and keep things running seamlessly &mdash; from scheduling meetings and managing follow-ups to ensuring every task stays on track. A true professional who&rsquo;s dependable, organized, and takes ownership of their work.Job Type: Full-timePay: From &#8377;25,000.00 per monthWork Location: In person

Executive Assistant/Office Manager

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Sharp Brains

We are seeking a highly organized, discreet, and proactive Female Executive Assistant to provide dedicated support to our Human Resources Manager. This is a critical role that serves as the backbone of the HR department, ensuring smooth operations, managing confidential information, and facilitating effective communication. The ideal candidate is a master of logistics, a clear communicator, and thrives in a dynamic, people-focused environment.Key Responsibilities:Executive &amp; Administrative Support:<ul><li>Manage the HR Manager&rsquo;s complex calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Act as the first point of contact for the HR Manager, screening emails and phone calls, and handling inquiries with professionalism and discretion.</li><li>Prepare and edit correspondence, communications, presentations, and reports on behalf of the HR Manager.</li><li>Organize and prepare for meetings, including drafting agendas, gathering documents, and taking minutes.</li></ul>HR Department Support:<ul><li>Assist with the coordination of the employee lifecycle events, such as new hire orientations, promotions, and exit interviews.</li><li>Help maintain and update HR records in our HRIS (Human Resources Information System) with a high degree of accuracy.</li><li>Support the recruitment process by scheduling interviews and coordinating communication with candidates.</li><li>Assist in the planning and execution of company-wide events, training sessions, and employee engagement initiatives.</li></ul>Confidentiality &amp; Project Management:<ul><li>Handle sensitive and confidential information with the utmost integrity and discretion.</li><li>Assist with special HR projects, such as policy updates, benefits enrollment, and diversity &amp; inclusion initiatives.</li><li>Conduct light research and compile data to support HR strategy and decision-making.</li></ul>What We're Looking For:<ul><li>English: Excellent written and spoken English</li><li>Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role, preferably within an HR department or supporting senior leadership.</li><li>Tech Savvy: High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with HRIS platforms (e.g., Workday, BambooHR, ADP) is a strong plus.</li><li>Exceptional Communicator: Outstanding verbal and written communication skills, with the ability to interact professionally with employees at all levels.</li><li>Organizational Mastermind: Impeccable organizational and time-management skills, with the ability to prioritize multiple tasks seamlessly in a fast-paced environment.</li><li>Discretion &amp; Trustworthiness: A proven ability to handle highly sensitive and confidential information with integrity and sound judgment.</li><li>Proactive &amp; Resourceful: A self-starter who can anticipate needs, take initiative, and solve problems independently.</li><li>Empathy &amp; Interpersonal Skills: A genuine interest in people and a supportive, empathetic demeanor.</li></ul>Job Types: Full-time, InternshipWork Location: In person

Executive Assistant to HR Manager (Female)

Trusity Technologies

Trusity is a skill-tech platform and Dubai SME certified incubator that builds 21st century, entrepreneurship, digital and financial literacy skills in children and youth. It&rsquo;s flagship platform, TruPreneurs.AI is the world&rsquo;s first knowledge grounded, multi agents AI entrepreneurship platform that empowers learners to build solutions to real-world problems. It enables each child to think like a founder, act like a problem-solver and grow like a future leader. Through its incubator, TruNext, innovative ideas are supported to grow into viable startups and launch in the region.We&rsquo;re seeking a proactive and detail-oriented Executive Assistant &ndash; Founders Office to support our growing team and provide administrative assistance to senior management.Key Responsibilities<ul><li>Manage the CEO&rsquo;s complex calendar, meetings, and daily priorities.</li><li>Act as a liaison between the CEO and internal/external stakeholders.</li><li>Prepare reports, briefs, presentations, and meeting documentation.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Assist with project coordination and follow-ups to ensure timely execution.</li><li>Organize travel plans, logistics, and event-related arrangements.</li><li>Support office operations and administrative tasks when required.</li><li>Stay aligned with the CEO&rsquo;s goals, ensuring smooth communication and workflow.</li><li>Occasionally be available to support urgent matters outside standard working hours.</li><li>Handle confidential information with professionalism and discretion.</li></ul>Requirements&middot; Female candidate on spouse visa.&middot; Bachelor&rsquo;s degree in Business Administration, or related field.&middot; 2+ years of experience in executive assistant roles (preferably in education or startups).&middot; Excellent interpersonal and communication skills with strong emotional intelligence.&middot; Ability to manage multiple priorities under pressure and maintain composure in challenging situations.&middot; Resilient, proactive, and solution-oriented mindset with a strong sense of integrity.&middot; Willingness to support leadership needs beyond standard working hours, when required.&middot; Proficiency in Microsoft Office tools.&middot; Professional, reliable, and self-driven personality.Why Join Trusity?<ul><li>Be part of a purpose-driven, impact-focused organization shaping the future of education.</li><li>Work in a collaborative, innovative, and fast-paced environment.</li><li>Gain exposure to strategic HR and executive operations in a growing skill-tech company.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 per monthApplication Question(s):<ul><li>Do you have your own visa ? </li></ul>Experience:<ul><li>Executive Assistant: 2 years (Required)</li></ul>

Executive Assistant - Founder’s Office

BrandStory Digital

<div>
 
 
 Job Title:
 
 Executive Assistant &ndash; Founder&rsquo;s Office
 
 
 
 Location:
 
 Bangalore, India (Hybrid)
 
 
 
 Reporting To:
 
 Founder &amp; CEO, BrandStory Solutions Pvt. Ltd.
 
 
 
 Years of experience:
 
 3 to 4 years of relevant experience.
 
 
 
 
 
 
 Role Overview
 
 
 
 
 
 
 The
 
 Executive Assistant to the Founder&rsquo;s Office
 
 at BrandStory acts as the strategic right hand to the CEO &mdash; enabling focus on vision, business growth, and organizational transformation. This is not a secretarial role; it&rsquo;s a
 
 business partner position
 
 that blends operations, strategy, and execution across marketing, design, production, and technology verticals.
 
 
 You will work at the intersection of business, creativity, and leadership &mdash; driving critical initiatives, ensuring operational rhythm, and acting as a bridge between the CEO and cross-functional teams.
 
 
 This role suits someone with strong business intellect, high emotional intelligence, excellent communication, and an entrepreneurial mindset.
 
 
 
 
 
 
 Key Roles and Responsibilities
 
 
 
 
 
 
 
 1. Founder&rsquo;s Office Management &amp; Coordination
 
 
 <ul>
 <li>
 Manage the Founder&rsquo;s calendar, appointments, and communications with discretion, clarity, and foresight.
 </li>
 <li>
 Coordinate meetings, track minutes, and ensure timely closure of action items.
 </li>
 <li>
 Liaise with business heads across BrandStory, OriginUX, and other group entities to maintain project momentum and accountability.
 </li>
 <li>
 Ensure that key strategic initiatives and client commitments move forward without bottlenecks.
 </li>
 </ul>
 
 
 
 
 
 2. Strategic &amp; Business Enablement
 
 
 <ul>
 <li>
 Support the Founder in business planning, revenue tracking, and operational follow-ups across functions.
 </li>
 <li>
 Prepare research notes, competitor insights, and strategic briefs for client pitches and internal presentations.
 </li>
 <li>
 Conduct case-based reviews and questionnaires related to brand strategy, business etiquette, and executive decision-making.
 </li>
 <li>
 Assist in conceptualizing, documenting, and reviewing proposals, presentations, and key business decks.
 </li>
 </ul>
 
 
 
 
 
 3. Commercial &amp; Financial Acumen
 
 
 <ul>
 <li>
 Develop a sound understanding of BrandStory&rsquo;s service lines &mdash; Brand Strategy, Marketing, Design, Digital, and Technology.
 </li>
 <li>
 Track commercial performance, billing, and client collections in collaboration with the Finance and Accounts team.
 </li>
 <li>
 Prepare business reports, project dashboards, and profitability summaries for weekly and monthly reviews.
 </li>
 <li>
 Support vendor negotiations, documentation, and follow-ups.
 </li>
 </ul>
 
 
 
 
 
 4. Executive Communication &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Draft executive-level communication &mdash; internal announcements, client emails, board notes, and investor briefs.
 </li>
 <li>
 Uphold BrandStory&rsquo;s tone of professionalism and empathy in all correspondence.
 </li>
 <li>
 Represent the Founder&rsquo;s Office with polish, credibility, and cultural alignment &mdash; both internally and externally.
 </li>
 <li>
 Maintain utmost confidentiality in handling sensitive business, HR, and client information.
 </li>
 </ul>
 
 
 
 
 
 5. Project &amp; Time Management
 
 
 <ul>
 <li>
 Implement time management and organizational best practices to optimize the Founder&rsquo;s bandwidth.
 </li>
 <li>
 Support the execution of multi-functional projects &mdash; from branding audits to new product launches.
 </li>
 <li>
 Identify and mitigate project risks, dependencies, and communication gaps.
 </li>
 <li>
 Maintain high visibility over ongoing initiatives and report status updates with clear next steps.
 </li>
 </ul>
 
 
 
 
 
 6. Leadership Partnering &amp; Business Impact
 
 
 <ul>
 <li>
 Act as a thinking partner to the Founder &mdash; contributing ideas, perspectives, and structured feedback.
 </li>
 <li>
 Support in planning and executing leadership offsites, client workshops, and internal training sessions.
 </li>
 <li>
 Manage confidential initiatives related to partnerships, hiring, and organizational expansion.
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 
 
 
 <ul>
 <li>
 
 Executive Presence:
 
 Confidence, tact, and clarity when engaging with C-level executives, clients, and team leaders.
 </li>
 <li>
 
 Business Acumen:
 
 Understanding of marketing, design, and digital business operations.
 </li>
 <li>
 
 Analytical Ability:
 
 Capable of synthesizing data, insights, and discussions into actionable summaries.
 </li>
 <li>
 
 Time &amp; Task Management:
 
 Ability to manage multiple priorities, stakeholders, and projects simultaneously.
 </li>
 <li>
 
 Technology Fluency:
 
 Proficient in Google Workspace, MS Office, Notion, Monday.com, and CRM tools (Zoho, HubSpot, etc.).
 </li>
 <li>
 
 Professional Etiquette:
 
 Exemplary written and verbal communication skills, cultural intelligence, and polished demeanor.
 </li>
 <li>
 
 Adaptability:
 
 Agile, solution-oriented, and comfortable with fast-paced decision-making.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 <ul>
 <li>
 Graduate/Postgraduate (MBA preferred) with 3&ndash;4 years of experience supporting Founders, CEOs, or CXOs.
 </li>
 <li>
 Prior experience in Marketing, Consulting, Creative, or Technology firms will be an added advantage.
 </li>
 <li>
 Demonstrated ability to work independently with minimal supervision while managing high-stakes deliverables.
 </li>
 </ul>
 
 
 
 
 
 Growth Path
 
 
 
 
 
 
 The EA role is a stepping stone to strategic leadership within BrandStory. Exceptional performers will have the opportunity to evolve into roles such as
 
 Chief of Staff
 
 ,
 
 Strategy &amp; Operations Lead
 
 , or
 
 Business Transformation Manager
 
 , working directly on scaling the agency&rsquo;s business units and new ventures.
 
 
 You&rsquo;ll also undergo structured development in:
 
 <ul>
 <li>
 Commercial and business literacy
 </li>
 <li>
 Strategic communication and client engagement
 </li>
 <li>
 Executive presence and leadership partnering
 </li>
 <li>
 Time and risk management frameworks
 </li>
 </ul>
 
 
 
 
 
 Why Join BrandStory
 
 
 
 
 
 
 At BrandStory, you&rsquo;ll work with one of India&rsquo;s fastest-growing integrated marketing and experience design firms &mdash; where creativity meets business intelligence. You&rsquo;ll have a front-row seat to the workings of the Founder&rsquo;s Office, exposure to high-impact projects, and the chance to shape the future of multiple brands under one umbrella.
 
</div>

Executive Assistant - Founder's Office

Search 10000+ Office manager executive assistant jobs near you this November. New roles added regularly across leading industries. Apply today.

10000 office manager executive assistant jobs NEAR_ME

Office Manager / Personal Assistant

Office Manager / Personal Assistant

Executive Assistant/Office Manager

Executive Assistant Office Manager

Executive Assistant to HR Manager (Female)

Executive Assistant - Founder’s Office

Executive Assistant - Founder's Office