office manager executive assistant

Cox Automotive

<div>The Executive Assistant II, Office Manager provides advanced administrative and operational support to Assistant Vice President(s) within the Logistics organization. This role is responsible for managing complex calendars, coordinating meetings and travel, and supporting leadership priorities through effective organization, communication, and execution. 
 
In addition to executive support, the role assists with office management and facilities coordination activities to ensure a smooth and efficient workplace environment. Responsibilities in this area include vendor coordination, supply management, and supporting facility-related processes in partnership with internal teams. The role requires strong judgment, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. 
 
What You'll Do:
 
 
Office Operations &amp; Facilities Support 
<ul><li>
Supports coordination of office operations to ensure a smooth day-to-day workplace experience</li><li>
Assists with vendor coordination, service requests, and facilities-related activities</li><li>
Supports inventory tracking and ordering of office supplies and equipment</li><li>
Coordinates facilities-related requests, including maintenance, repairs, and space updates</li><li>
Assists with onboarding vendor accounts, raising purchase orders, and processing invoices</li><li>
Supports office moves, renovations, and workspace changes in partnership with Facilities</li><li>
Assists with workplace logistics such as access coordination and office readiness</li><li>
May serve as a point of contact for workplace safety programs or emergency response support, as needed</li></ul> 
Executive Support 
<ul><li>
Provides advanced, highly confidential administrative support to AVP-level leaders, including calendar management, prioritization, and conflict resolution</li><li>
Coordinates complex meetings, prepares agendas and materials, and tracks follow-up actions</li><li>
Manages domestic and/or international travel arrangements and related logistics</li><li>
Prepares and edits correspondence, presentations, and reports</li><li>
Serves as a liaison between leadership, internal teams, and external stakeholders</li><li>
Anticipates executive needs and proactively resolves scheduling or administrative challenges</li></ul> 
Administrative &amp; Project Support 
<ul><li>
Coordinates events, leadership meetings, and team activities</li><li>
Tracks deliverables, action items, and administrative project work</li><li>
Processes expense reports and support budget-related administrative tasks</li><li>
Maintains files, records, and documentation in accordance with company standards</li><li>
Provides cross-functional coordination and support across departments</li></ul> 

Required Qualifications, Experience &amp; Specialized Knowledge and skills 
<ul><li>
High School Diploma or GED and 7 years' of relevant experience supporting senior leader or executives required, or any level degree or certification beyond HS diploma/GED and 5 years' experience.</li><li>
Strong organizational and time management skills with attention to detail</li><li>
Ability to manage multiple priorities and work independently with minimal supervision</li><li>
High level of professionalism, discretion, and confidentiality</li><li>
Strong written and verbal communication skills</li><li>
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)</li><li>
Demonstrated ability to anticipate needs and solve problems proactively</li></ul> 
USD 32.26 - 48.41 per hour 
 
Compensation: 
 
Hourly pay rate is in the range of $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program. 
 
Benefits: 
 
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave. 
 
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. 
 
EOE, including disability/vets</div>

Executive Assistant, Office Manager (Central Dispatch)

California Faculty Association

Job SummaryCFA is seeking a motivated, organized and social-justice oriented candidate to become the Office Manager / Administrative Assistant for the CFA Sonoma Chapter.The Office Manager / Administrative Assistant is supervised by the campus Field Representative and will work in coordination with the CFA Sonoma Executive Board, which organizes and represents approximately 385 faculty, librarians, and counselors at Sonoma State University.The ideal candidate will be committed to our mission, have previous experience or interest in unions or advocacy organizations, and enjoy working in an organization that amplifies the voices of its members to improve the working and learning conditions of faculty and students.DutiesCommunication with Members<ul><li>Responds to email inquiries, which may include referring questions to CFA staff or chapter leaders. As needed, schedules appointments or refers inquiries to the Chapter President, Faculty Rights Chair(s), Field Representative or other CFA leaders.</li><li>With training, answers general faculty questions accurately and professionally (regarding the organization, membership, benefits, etc.).</li><li>Provides exceptional service to members by greeting all visitors and providing a welcoming office environment, including a clean, well-organized work environment.</li><li>Compiles a daily visitors log, including general reasons for the visit.</li></ul>Office Organization and Administrative/ Clerical Duties<ul><li>Orders and maintains office supplies. Keeps equipment operational by reporting issues to leadership and scheduling service calls.</li><li>Ensures that all work project timelines are fulfilled by organizing and prioritizing assignments. Coordinates occasional special projects. Interacts with Campus staff and administrators as needed, relating to IT, room scheduling, delivery and logistical needs.</li><li>Creates and updates chapter calendar of activities and maintains activity logs. Sends calendar invites and zoom meeting links for all Chapter meetings.</li><li>Handles all incoming and outgoing mail; receives/distributes mail to CFA staff/leaders.</li></ul>Maintenance of Data and Records<ul><li>Compiles and maintains accurate chapter databases, membership database, and lists (e.g., Executive Board, department representatives, department chairs, etc.).</li><li>Gathers and archives important information, for instance from CFA events and functions.</li></ul>Social Media and Communications Support<ul><li>With support, prepares, sends and/or distributes chapter communications, including but not limited to correspondences, fliers, magazines, newsletters, news alerts and/or calendars.</li><li>Updates and assists with chapter website and social media. Supports drafting, formatting and distribution of emails, including via publishing and email software (i.e. Delivra).</li><li>Occasionally assist in the development and preparation of presentation and campaign material, including flyers. Updates and maintains the CFA bulletin boards.</li></ul>Support CFA Chapter with Ongoing Priorities, Projects and Campaigns<ul><li>Develops and maintains productive relationships with CFA leaders, members, interns &amp; staff. Attends bi-weekly Executive Board meetings and other meetings, workshops and actions as needed. Supports Field Representative and Chapter leaders with ongoing projects and priorities. Other duties as assigned.</li><li>Support with logistics and planning for in-person meetings, rallies and other actions/events, including onsite support. For instance, assists CFA staff and leaders with arranging the space/location, food/drinks, preparing/copying materials, setting and cleaning up and providing administrative support for the meeting.</li></ul>QualificationsExcellent verbal and written communication skills.Previous experience or strong interest in unions and/or advocacy organizations, and commitment to anti-racism and social justice. Experience in higher education a plus.Must demonstrate discretion in handling sensitive and confidential information.Ability to work independently and to exercise high attention to detail.High school diploma or equivalent.<ul><li>Typing proficiency of 50 wpm.</li><li>Proficiency in all Microsoft Office applications.</li></ul>Two (2) years of secretarial or clerical experience, or equivalent experience, preferred.The ideal candidate will have the following knowledge, skills and abilities:<ul><li>Excellent verbal, written and interpersonal communication skills.</li><li>Ability to follow verbal/written instructions. Attention to detail and problem-solving skills.</li><li>Ability to work independently and under general supervision to meet required tasks/duties.</li><li>Ability to handle multiple projects simultaneously. Effective organization and time management skills.</li><li>Ability to work collaboratively, creatively and strategically in a team environment. Ability to communicate effectively and professionally, including with general public, students, administrators, and CFA members, officers, interns and staff.</li><li>Ability to learn and communicate CFA organizational structure and policies.</li><li>High-level of integrity and trustworthiness. Ability to handle sensitive and confidential information.</li><li>Knowledge and skill in operating office and technological equipment/software (e.g. word, excel, publisher, web browsers, etc.). Proficiency or ability to learn and utilize all necessary office equipment including computer, copier, scanner, fax and phone system.</li><li>Ability to text, video chat (i.e. Zoom) and use email. Willingness to learn CFA&rsquo;s project management, database and communication systems, including setting-up distribution lists.</li><li>Ability to lift 25 lbs. (subject to reasonable accommodation).</li></ul>Pay: From $22.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>People with a criminal record are encouraged to applyWork Location: Hybrid remote in Rohnert Park, CA 94928

Office Manager/Administrative Assistant

Wpromote

<div>
 
 The Role
 
 
 
 The Executive Assistant &amp; LA Office Manager will provide high-level administrative support to four executives while overseeing the day-to-day operations of Wpromote&rsquo;s Los Angeles headquarters office. This hybrid role is critical to ensuring executive effectiveness, maintaining a seamless and welcoming office environment, and supporting overall employee experience and engagement. Serving as a key partner to executives, internal teams, and external stakeholders, this individual will manage priorities, coordinate logistics, and help ensure office operations run smoothly and efficiently.
 
 
 The ideal candidate is highly organized, proactive, detail-oriented, and able to handle confidential information with discretion and professionalism. They thrive in fast-paced environments, can seamlessly balance executive support with in-office operational responsibilities, and bring a strong service-oriented mindset to every interaction. While Wpromote is a remote-first company,
 
 this role requires a consistent in-office presence at our LA headquarters on a fixed schedule of Monday, Tuesday, Wednesday from 8:30 a.m. to 4:00 p.m.
 
 Flexibility is also required for additional on-site support, including earlier mornings for client meetings and breakfast setup, as well as occasional after-hours events. This role reports to the Executive Business Partner.
 
 
 At Wpromote, we believe that great work is only possible with great people. Our goal is to build a better, more inclusive work environment and support our people at every stage of their careers by prioritizing a strong work-life balance through our policies and benefits listed below. As a Best Place to Work according to both Ad Age and Glassdoor and Adweek&rsquo;s Fastest Growing Digital Agency, we are moving fast to expand our teams and bring new experts into the fold to keep pushing the boundaries of what&rsquo;s possible in marketing.
 
 
 We offer:
 
 
 
 <ul>
 <li>
 Unlimited PTO
 </li>
 <li>
 Extended Holiday break (Winter)
 </li>
 <li>
 100% paid parental leave
 </li>
 <li>
 401(k) matching
 </li>
 <li>
 Medical, Dental, Vision, Life, Pet Insurance
 </li>
 <li>
 Sponsored life insurance
 </li>
 <li>
 Short Term Disability insurance and additional voluntary insurance
 </li>
 <li>
 Annual Class Pass credits and more!
 
 
 
 
 </li>
 </ul>
 The anticipated annual salary for this role will range from $75,000 - $90,000, based on a variety of factors unique to each candidate, including skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state&rsquo;s salary threshold for exempt employees. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget. The total compensation package for this role will include benefits (listed above).
 
 
 
 <ul>
 <li>
 This position will require on-site presence Monday through Wednesday with a fixed schedule in our Los Angeles headquarters
 </li>
 <li>
 This position is not eligible for immigration sponsorship
 
 
 
 
 </li>
 </ul>
 
 Important Notice: Beware of Job Scams
 
 
 
 Wpromote recruiting communications will only be sent through our official channels via wpromote.com email addresses. If you see a posting elsewhere that is not reflected on Wpromote.com/careers, it may be a fraudulent posting. We do not require payment or fees during the hiring process nor do we request sensitive information, such as Social Security numbers or payment details. Please safeguard yourself against possible scams and contact us if you encounter any suspicious activity.
 
 
 
 You Will Be
 
 
 
 Executive Assistant
 
 
 
 <ul>
 <li>
 Providing proactive calendar management and administrative support for four executives, aligning schedules and priorities to support business needs
 </li>
 <li>
 Partnering with Executive Assistants and the Executive Business Partner to coordinate timelines, schedules, and key deliverables across the executive and senior leadership team
 </li>
 <li>
 Managing domestic and international travel logistics, including itineraries, accommodations, transportation, and executive event coordination
 </li>
 <li>
 Overseeing expense reporting, reimbursements, and purchase order processing
 </li>
 <li>
 Coordinating meetings and events, including board meetings, leadership onsites/offsites, client visits, and company events
 </li>
 <li>
 Serving as a liaison between executives, employees, clients, and stakeholders, helping manage communications, priorities, and follow-through
 </li>
 <li>
 Partnering with Talent Acquisition by scheduling candidate interviews with executives as needed
 </li>
 <li>
 Leading and supporting special projects, executive logistics, and operational initiatives that add value to the organization
 </li>
 <li>
 Attending meetings as needed to capture notes, track action items, and support follow-up execution
 </li>
 <li>
 Maintaining document repositories and support organization of executive materials and presentation
 
 
 
 
 </li>
 </ul>
 Office Management
 
 
 
 <ul>
 <li>
 Overseeing office services and ensuring day-to-day operations, processes, and procedures run efficiently and seamlessly across Wpromote&rsquo;s LA headquarters
 </li>
 <li>
 Opening the office and ensuring the space is set up, functional, and welcoming for employees, clients, vendors, and visitors
 </li>
 <li>
 Partnering with building management to submit work orders, activate keycard access, and provide parking access as needed
 </li>
 <li>
 Ordering, receiving, and unpacking deliveries for the office, including office supplies, food, and beverages, while maintaining appropriate inventory levels
 </li>
 <li>
 Ordering and setting up breakfast or lunch for in-person client and team meetings, and providing hands-on support for office and event logistics
 </li>
 <li>
 Planning engaging office events and team-building activities, including regular in-office programming and ERG-themed events, in partnership with internal stakeholders
 </li>
 <li>
 Maintaining the aesthetic integrity of the office, conference rooms, kitchen, and shared spaces, and helping drive employee foot traffic and engagement in the LA office
 </li>
 <li>
 Managing conference room calendars and office or desk booking for visitors, and assisting with other office operations projects as needed in support of Wpromote&rsquo;s hybrid, remote-first environment
 </li>
 <li>
 Providing support on in-office days Monday through Wednesday during the fixed onsite schedule, while remaining flexible for earlier meeting setup and occasional after-hours events as business needs require
 </li>
 <li>
 Multitasking across Executive Assistant and Office Management responsibilities during in-office days to ensure both executive support and office operations are handled effectively
 
 
 
 
 </li>
 </ul>
 
 You Must Have
 
 
 
 
 <ul>
 <li>
 2-3 years of Executive Assistant (preferred) and/or office administrative experience
 </li>
 <li>
 Ability to maintain and protect confidential information with discretion, sound judgment, and professionalism
 </li>
 <li>
 Experience with executive-level support and calendar management involving rapidly changing priorities and problem-solving
 </li>
 <li>
 Experience with domestic or international travel management and expense reporting
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to interact effectively with executives, employees, clients, visitors, and vendors
 </li>
 <li>
 Strong organizational, prioritization, and attention-to-detail skills, with the ability to manage multiple competing priorities and seamlessly balance executive support and office operations in a fast-paced environment
 </li>
 <li>
 A proactive, service-oriented approach with strong professionalism, reliability, positive energy, and a willingness to support executives, office operations, and the broader team wherever needed
 </li>
 <li>
 Ability to work both independently and collaboratively across teams and functions
 </li>
 <li>
 Experience with Google Workspace
 </li>
 <li>
 Ability to perform physical tasks associated with office operations, including carrying boxes up to 15 pounds and walking up and down a flight of stairs
 
 
 
 
 </li>
 </ul>
 
 Nice to Have
 
 
 
 
 <ul>
 <li>
 Experience coordinating in-person client and team meetings
 </li>
 <li>
 Experience planning office events, employee engagement activities, or culture-building initiatives
 </li>
 <li>
 Exposure in a fast-paced advertising agency environment
 </li>
 <li>
 Expertise managing multiple calendars and competing priorities simultaneously
 
 
 
 
 </li>
 </ul>
 Wpromote is committed to bringing together individuals from different backgrounds and perspectives, providing employees with a safe and welcoming environment free of discrimination and harassment. We strive to create a diverse &amp; inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.
 
 
 Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Wpromote.
 
 
 This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
</div>

Executive Assistant/Office Manager

Steve Mckenna and The Home Advantage Team

Executive Assistant &amp; Office AdministratorLocation: Manchester-by-the-Sea, MAGibson Sotheby's International Realty is seeking a highly organized, proactive, and tech-savvy Executive Assistant &amp; Office Administrator to support our General Counsel while serving as a key administrative resource for our Manchester-by-the-Sea office, leadership team, and real estate sales associates.This role requires someone who thrives on organization, enjoys solving problems, can manage competing priorities, and is comfortable handling sensitive and confidential information. The ideal candidate is resourceful, detail-oriented, highly proficient with technology, and able to anticipate needs before they arise. In addition to supporting our General Counsel, this individual will play an important role in ensuring a positive and efficient experience for our agents, clients, and office operations.Key ResponsibilitiesOffice Administration<ul><li>Serve as a key administrative resource for the office, supporting agents, staff, leadership, and day-to-day business operations.</li><li>Provide reception coverage and exceptional service to agents, clients, vendors, and visitors, serving as a welcoming and professional first point of contact.</li><li>Act as a liaison between agents and various company departments, helping connect associates with the resources, tools, and support they need to be successful.</li><li>Assist with onboarding new agents to office helping ensure a smooth integration into the company and systems.</li><li>Support office communications, meetings, events, training programs, and operational initiatives.</li><li>Schedule, coordinate, and track in-house continuing education classes, attendance, and certificates.</li><li>Maintain office supplies, records, documentation, forms, and administrative systems to ensure the office operates efficiently.</li><li>Assist with transaction-related administrative tasks, check deposits, data entry, and maintaining accurate office records as needed.</li><li>Maintain familiarity with company tools, technology platforms, and resources, helping guide agents to appropriate support teams and solutions.</li><li>Coordinate with internal departments including Operations, Accounting, Marketing, IT, and Brokerage Management to support office needs and agent requests.</li><li>Assist with special projects and other duties as assigned.</li></ul>Executive Support<ul><li>Provide high-level administrative support to the General Counsel and executive team, including calendar management, meeting coordination, travel arrangements, and preparation of correspondence, reports, presentations, and other materials.</li><li>Act as a gatekeeper and liaison, managing internal and external communications with professionalism, discretion, and efficiency.</li><li>Support strategic priorities and daily operations by ensuring leadership is informed, organized, and prepared while proactively anticipating needs and solving problems.</li><li>Assist with scheduling, meeting preparation, follow-up, and coordination of executive priorities.</li><li>Manage competing priorities and help maintain organization across multiple projects and initiatives.</li></ul>Legal &amp; Corporate Support<ul><li>Maintain strict confidentiality while managing sensitive legal, business, and personnel information.</li><li>Coordinate legal calendars, appointments, deadlines, and case-related meetings.</li><li>Support litigation preparation by locating, organizing, and maintaining supporting documentation and records as needed.</li><li>Serve as a reliable point of contact for internal stakeholders seeking legal assistance, documentation, or scheduling support.</li><li>Manage and maintain legal documents, contracts, addenda, amendments, corporate records, and related files.</li><li>Support the formatting, proofreading, organization, and creation of fillable versions of contracts, legal documents, and related paperwork.</li><li>File legal documents and maintain accurate electronic and physical records.</li><li>Assist with document retrieval, organization, and research requests as needed.</li><li>Ensure legal files, records, and documentation remain organized, accessible, and up to date.</li></ul>Qualifications<ul><li>3+ years of experience supporting leadership, executives, attorneys, or business professionals in an administrative, executive assistant, office management, or legal support capacity.</li><li>Advanced proficiency with Gmail, Google Workspace, and digital document management systems.</li><li>Exceptional organizational skills with the ability to manage multiple priorities and deadlines.</li><li>Strong technology aptitude and ability to quickly learn new software and systems.</li><li>Excellent written and verbal communication skills.</li><li>Ability to locate, organize, and manage large volumes of information and documentation efficiently.</li><li>Proven ability to exercise discretion and sound judgment when handling confidential information.</li><li>Experience supporting legal professionals or working with legal documentation is preferred but not required.</li></ul>What We're Looking ForWe're looking for someone who enjoys bringing order to complexity and takes pride in keeping people organized, informed, and prepared. The ideal candidate is proactive, resourceful, highly organized, and comfortable working independently. They are tech-savvy, detail-oriented, and capable of becoming a trusted partner to our General Counsel while also serving as a valuable resource for our agents, clients, and office team. This individual will help ensure the office runs smoothly, our agents feel supported, and our leadership team can operate efficiently.Pay: $60,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant & Office Administrator

Radiation Pros, LLC

<div>Rad Pros is looking for a full-time Executive Assistant / Office Manager to join our team in our main office located roughly 9 miles south of Watkins, CO. This key person is responsible for supporting one or more executives by managing calendars, coordinating communications, arranging travel, and handling sensitive information with discretion. This role requires strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. 
The ideal candidate will have a positive attitude and personality, work well with others in an office setting, be a quick thinker with a typing speed of 60 wpm or higher, be a multitasker and detail-oriented, and care about producing quality work and supporting their coworkers. 
This is a full-time, in-person, salaried opportunity with a competitive benefits package, including a bonus structure. 
Responsibilities:<ul><li>
Track and Assign training &ndash; Track ongoing training requirements for all employees, assign additional training and track completion using our software tools (ClickUp and ISN).</li><li>
Administrative Support &ndash; Support our staff with travel (flights, cars, hotel, reservations, etc.), schedule meetings, prioritize appointments, work through meeting logistics, and other administrative tasks, as required.</li><li>
Screen and Prioritize &ndash; Review incoming emails, phone calls, and other communications; draft and respond to correspondence as directed.</li><li>
Documentation Support - Prepare, edit, and format documents, presentations, reports, and meeting materials using word processing, spreadsheet, and presentation software (Google and MS Office).</li><li>
Organize and support - Provide support for meetings, including agenda preparation, note-taking, follow-up on action items using our software, and perform general coordination.</li><li>
HR Support &ndash; Providing logistics and detail support for personnel drug/alcohol testing, background checks, annual health checks, and other necessary personnel support, including new hire onboarding and generate offer letters, and other assigned tasks.</li><li>
Professional Approach - Handle confidential and sensitive information with discretion and maintain a high level of professionalism at all times, while working within a fast-paced environment.</li></ul>
Requirements:<ul><li>
Excellent written and verbal communication skills, quick-thinker, organized</li><li>
Typing speed of 60 WPM minimum</li><li>
Proficiency in MS Excel and/or Google Sheets</li><li>
Detail-oriented, with a commitment to quality and timeliness</li><li>
At least 3-5 years of experience in a similar role (minimum)
</li></ul>About Rad Pros 
Rad Pros specializes in the management of radioactive materials across multiple sectors. From oil &amp; gas to water treatment, and mining to manufacturing, we support essential services across the mountains and plains states. We are experts in remediation, reclamation, and demolition, especially where hazardous and low-level radioactive waste is present. 
Countless organizations rely on us for consulting, regulatory assistance, event cleanup, waste brokering, and licensed support in managing radioactive material and special waste streams. Independently owned and operated, Rad Pros helps protect companies, workers, and the environment through service and integrity. 

XbSywexKuA</div>

Executive Assistant / Office Manager

Carters Inc.

<div>
 
 Serving the needs of all families with young children,
 
 Carter&rsquo;s Inc. is the largest North American apparel retailer exclusively for babies and young children, encompassing Carter&rsquo;s, OshKosh B&rsquo;gosh, Skip*Hop and Little Planet brands. Meaningful work, constant learning, genuine people, and a community guided by core values that promote inclusion and innovation is in everything we do. There are many reasons to build your career at Carter's.
 
 
 
 How You&rsquo;ll Make An Impact
 
 
 
 This role typically reports to the VP, GM Skip Hop and is based in our NYC office on-site 4 days/week (Mon-Thurs).
 
 
 
 50%: Office Operations
 
 
 
 <ul>
 <li>
 Point person on all office operation needs (i.e. project/construction management, repairs, maintenance, improvements, processes), working with IT, HR and facilities
 </li>
 <li>
 Leads project management responsibilities and on-site support of construction and other office projects as needed
 </li>
 <li>
 Build and maintain relationships with vendors, building staff and management to ensure office safety and prompt response to office needs (fire safety, mail and delivery process, office security)
 </li>
 <li>
 Oversees the general wellbeing of the office, maintains organization, and coordinates with relevant teams to address any issues
 </li>
 <li>
 Maintains kitchen and office supplies including ordering and storing
 </li>
 <li>
 Coordinate and lead any internal office moves and office set-ups for guests (specifically visiting executives)
 </li>
 <li>
 Acts as the liaison with external cleaning service to ensure service is meeting expectations
 </li>
 <li>
 Provide front desk reception service (greeting guests and answering phones) as needed
 </li>
 <li>
 Manage badge and QR code process for employees and visitors
 </li>
 <li>
 Misc. operational support to the office
 </li>
 <li>
 Create shipping labels for all outgoing product samples and packages
 </li>
 <li>
 Receive all incoming packages and ensures appropriate team is notified
 </li>
 <li>
 Is the lead for all trade show sample shipments
 </li>
 <li>
 Liaise with shipping carrier, ensures on-time arrival and pickups at destination
 
 
 </li>
 </ul>
 
 40%: Executive Assistant
 
 
 
 <ul>
 <li>
 Manage Vice President calendar including the executive office calendar between Carter&rsquo;s and Skip Hop teams
 </li>
 <li>
 Plan, prioritize and organize high volume of day-to-day activities, increasing efficiency for the Vice President
 </li>
 <li>
 Process all expenses including all executive team travel and SAP invoicing (building expenses, office supplies, cleaning services, and contractors)
 </li>
 <li>
 Arrange meetings, coordinate special events, and prepare agendas to increase executive visibility at all levels within the organization (i.e. huddles, department meetings, town halls, coffee chats, trainings and holiday celebrations)
 </li>
 <li>
 Coordinate with Carter&rsquo;s Headquarters Office in Atlanta to manage executive meetings and visits
 </li>
 <li>
 Manage remote meetings and build relationships with Atlanta based departments
 </li>
 <li>
 Support customer meetings, including managing food, room requirements and greeting as needed
 </li>
 <li>
 Manage the contingent workforce process including processing contracts and managing expenses
 
 
 </li>
 </ul>
 
 10%: Misc. Administrative
 
 
 
 <ul>
 <li>
 Schedule candidate interviews (and candidate travel, as needed)
 </li>
 <li>
 Manage and follow through on candidate expense reimbursement
 </li>
 <li>
 Assist with planning and execution of employee engagement events
 </li>
 <li>
 Maintain company organizational charts and employee photos
 
 
 </li>
 </ul>
 
 WE&rsquo;D LOVE TO HEAR FROM YOU IF: Must have:
 
 
 
 <ul>
 <li>
 Strong organizational skills including the ability to perform and prioritize multiple tasks simultaneously with excellent attention to detail Ability to operate independently
 </li>
 <li>
 Ability to work autonomously with minimal direction and meet deliverables in a fast-paced environment
 </li>
 <li>
 5+ years administrative experience supporting the Vice President level
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Strong, intermediate skills in MS Office - Word, Excel, PowerPoint and Outlook - Ability to handle confidential and sensitive information in a professional manner
 </li>
 <li>
 Anticipates needs with a strong sense of initiative and high level of customer service
 </li>
 <li>
 Ability to lift and/or carry up to 20+ lbs; pulling or pushing of carts and boxes when necessary
 
 
 </li>
 </ul>
 
 Preferred Skills And Experience
 
 
 
 <ul>
 <li>
 Previous experience supporting a remote satellite office or consumer goods/ wholesale environment
 </li>
 <li>
 Previous successful experience supporting a team
 </li>
 <li>
 Domestic and international travel planning experience preferred
 </li>
 <li>
 Strong project management skills
 </li>
 <li>
 Creative thinking and the ability to find innovative solutions
 
 
 </li>
 </ul>
 
 Make a Career At Carter&rsquo;s
 
 
 
 <ul>
 <li>
 Career Development: Success starts from within, and we have several paths from which you can choose to enhance your career evolution. From Carter&rsquo;s University to Toastmasters to mentorship programs and more,
 
 
 </li>
 </ul>
 we encourage you to utilize these tools to elevate your professional prowess.
 
 
 NOTE: This job description is not intended to be all-inclusive. The duties described may be changed or reassigned at the discretion of management, and the employee may be required to perform duties that are not listed in the
 
 
 
 Job Description.
 
 
 
 Compensation for this position ranges from $80,000-$85,000 based on skills and experience.
 
 
 
 Carters is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, veteran status, or any other status protected by federal, state, or local law.
 
</div>

Office Administrator / Executive Assistant

CURSOR

<div>Operations &middot; Full-time &middot; San Francisco 
<div><div>Our mission is to automate coding. The first step in our journey is to build the best tool for professional programmers, using a combination of inventive research, design, and engineering. Our organization is very flat, and our team is small and talent dense. We particularly like people who are truth-seeking, passionate, and creative. We enjoy spirited debate, crazy ideas, and shipping code.
About the role
We&rsquo;re hiring an Executive Assistant to support our Head of User Operations and two other executives across the operations function.
This is a high-impact role focused on enabling clarity, efficiency, and execution across a fast-moving User Operations org. The ideal candidate is highly organized, an excellent business writer, and confident enough to actively manage competing priorities across complex calendars and workflows. This person will need to be full time in our SF office.
What you&rsquo;ll do
Calendar &amp; Meeting Management<ul><li>
Own complex scheduling across multiple senior leaders and stakeholders</li><li>
Prioritize ruthlessly to ensure time aligns with business impact</li><li>
Push back when needed to protect focus and optimize leadership bandwidth</li></ul>
Travel &amp; Expenses<ul><li>
Coordinate domestic and international travel logistics</li><li>
Manage expenses through Ramp with accuracy and timeliness</li></ul>
Business Writing<ul><li>
Draft, edit, and refine internal communications, presentations, and leadership updates</li><li>
Help leaders articulate strategy, summarize meetings, and drive follow-ups</li><li>
Bring structure and clarity to ambiguous inputs and fast-moving discussions</li></ul>
GTM Operating Rhythm Support<ul><li>
Help keep key meetings, planning cycles, and cross-functional touchpoints on track</li><li>
Partner closely with Recruiting to ensure interview days run smoothly and efficiently</li><li>
Support offsite planning for the GTM teams, including venue sourcing, hotel contract negotiations, and travel coordination</li><li>
Oversee event catering and restaurant reservations, managing budgets and vendor relationships to deliver seamless team-building experiences.</li></ul>
You may be a fit if
Core Experience<ul><li>
6+ years of experience in an Executive Assistant or similar role</li><li>
Experience supporting senior leaders in a fast-paced, tech-forward environment</li></ul>
Skills &amp; Traits<ul><li>
Exceptional business writing skills</li><li>
Strong judgment and prioritization&mdash;knows what matters and acts accordingly</li><li>
Assertive and confident; willing to push back to improve outcomes</li><li>
Highly organized with strong attention to detail</li></ul>
Working Style<ul><li>
Slack-native and comfortable operating in fast, async environments</li><li>
AI-forward&mdash;uses modern tools (e.g., ChatGPT, Notion AI, etc.) to move faster and produce higher-quality work</li><li>
Growth mindset with a willingness to continuously improve systems and processes</li></ul>
Nice to Have<ul><li>
Experience supporting go-to-market (Sales, CS, RevOps, or Field Engineering) teams</li></ul></div></div></div>

Executive Assistant, User Operations

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