office manager executive assistant

Pet Insight

Overview We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This vital role combines comprehensive administrative support with efficient office management, ensuring seamless daily operations and enabling leadership to focus on strategic priorities. The ideal candidate will be proactive, detail-oriented, and thrive in a fast-paced environment, bringing energy and enthusiasm to every task. This paid position offers an exciting opportunity to contribute to a thriving organization while developing your professional skills in a supportive setting.Responsibilities<ul><li>Provide administrative support to the team, including managing multiple projects, interfacing with cross functional teams and interacting with a variety of databases.</li><li>Oversee office operations by managing supplies, maintaining filing systems, organizing documents, and ensuring the office environment remains efficient and welcoming.</li><li>Assist with event planning for customers, preparing reporting generated by internal teams and providing timeline and executional support for projects internally.</li><li>Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents for accuracy, and assisting with transcription tasks as needed.</li><li>Facilitate personal assistant duties for executives by handling confidential information discreetly and managing personal appointments or errands when required.</li></ul>Skills<ul><li>Proven experience in office management or executive administrative support with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs, Sheets).</li><li>Excellent typing speed combined with strong proofreading and transcription abilities to produce accurate documents efficiently.</li><li>Comfortability with data entry tasks and rotating seamlessly through projects of varying scope and scale.</li><li>Exceptional customer service skills paired with professional phone etiquette.</li><li>Ability to coordinate multiple projects simultaneously while maintaining attention to detail in a fast-paced environment.</li><li>Strong organizational skills with the ability to prioritize tasks effectively and manage calendar schedules meticulously using Microsoft Outlook Calendar or similar tools.</li><li>Join us if you&rsquo;re ready to bring energy into a role that&rsquo;s pivotal to our organization&rsquo;s success! We value positive, accountable individuals who excel at multitasking and thrive on creating organized environments where teams can flourish. This is more than just an administrative position &mdash; it&rsquo;s an opportunity to grow professionally while making a meaningful impact every day!</li></ul>Job Type: Full-timePay: From $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Issaquah, WA 98027

Executive Assistant/Office Manager

LIFE LINE HUMAN RESOURCE

Office ManagerBachelor&rsquo;s degree in business administration, Management, or a related fieldpreferred.3+ years of experience as an Office Manager Assistant, preferablysupporting C-level executives.<ul><li>Experience with managing multiple projects</li><li>High level of emotional intelligence required.</li></ul>AED 15,000 &ndash; AED 20,000 DOE<ul><li>1 economy flight provided PA</li><li>30 days paid vacation</li><li>Health insurance</li><li>External accommodation provided by company</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthApplication Question(s):<ul><li>your nationality? </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Manager Assistant, supporting C-level executives.: 5 years (Required)</li><li>managing multiple projects: 4 years (Required)</li><li>High level of emotional intelligence required.: 3 years (Required)</li></ul>

She Office Manager

Al Kubaisi Group Porto Cabin

ADMIN ASSISTANT / OFFICE EXECUTIVE<ul><li>Work Location - Al Shamal</li><li>Arabic Speakers Preferred</li><li>Indians &amp; Srilankans Preferred</li><li>Salary - 1800 - 2500 QAR ( Based on Experience )</li><li>Mid Range Candidates Preferred</li></ul>Job Descriptions<ul><li>Need to Handle Documentation</li><li>overlook office operations</li><li>manage data entry</li><li>Manage Filing of Documents</li><li>Support Sales Executives Data Entry</li><li>Coordinate with Headoffice for Office Operations</li><li>Keep Attendance Records</li></ul>Candidates with immediate joining with valid QID and NOC is PreferredJob Type: Full-timePay: QAR1,800.00 - QAR2,500.00 per month

Admin Assistant / Office Executive

Office ManagerBachelor&rsquo;s degree in business administration, Management, or a related fieldpreferred.3+ years of experience as an Office Manager Assistant, preferablysupporting C-level executives.<ul><li>Experience with managing multiple projects</li><li>High level of emotional intelligence required.</li></ul>AED 15,000 &ndash; AED 20,000 DOE<ul><li>1 economy flight provided PA</li><li>30 days paid vacation</li><li>Health insurance</li><li>External accommodation provided by company</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthApplication Question(s):<ul><li>your nationality? </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Manager Assistant, supporting C-level executives.: 5 years (Required)</li><li>managing multiple projects: 4 years (Required)</li><li>High level of emotional intelligence required.: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Office ManagerBachelor&rsquo;s degree in business administration, Management, or a related fieldpreferred.3+ years of experience as an Office Manager Assistant, preferablysupporting C-level executives.<ul><li>Experience with managing multiple projects</li><li>High level of emotional intelligence required.</li></ul>AED 15,000 &ndash; AED 20,000 DOE<ul><li>1 economy flight provided PA</li><li>30 days paid vacation</li><li>Health insurance</li><li>External accommodation provided by company</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthApplication Question(s):<ul><li>your nationality? </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Manager Assistant, supporting C-level executives.: 5 years (Required)</li><li>managing multiple projects: 4 years (Required)</li><li>High level of emotional intelligence required.: 3 years (Required)</li></ul>Language:<ul><li>jordanian (Required)</li></ul>

Craniometrix

This is a hybrid Executive Assistant + Office Manager + Culture Operator role at a Series A company.You will own the day-to-day logistics of the founder&rsquo;s schedule, office operations, and internal team experience &mdash; ensuring the company runs smoothly and the founder can stay focused on high-impact work.This is an in-office, high-trust, high-responsibility role for someone who thrives in a fast-paced environment and enjoys wearing multiple hats.We&rsquo;re looking for an exceptionally organized, high-ownership operator who is proactive, detail-obsessed, and thrives in a fast-paced, in-office startup environment where no task is too small. The ideal candidate is highly trustworthy, polished, and execution-focused, with strong calendar, logistics, and administrative skills and the ability to seamlessly support both founder priorities and daily office operations.Founder Support<ul><li>Own and manage the founder&rsquo;s calendar with precision and foresight</li><li>Coordinate meetings, calls, and travel across time zones</li><li>Anticipate scheduling conflicts and proactively optimize daily flow</li><li>Handle company and personal administrative tasks for the founder</li><li>Track key follow-ups, reminders, and action items</li><li>Manage inbox triage and logistics when needed</li></ul>Travel &amp; Logistics<ul><li>Plan and book complex travel (flights, hotels, ground transport)</li><li>Create detailed itineraries for founder and team travel</li><li>Handle last-minute changes and travel issues seamlessly</li><li>Coordinate offsites, conferences, and partner visits</li></ul>Office Management<ul><li>Ensure the office is clean, organized, and fully operational</li><li>Light daily office upkeep (including bathrooms, kitchen, and common areas)</li><li>Manage office supplies, snacks, and equipment</li><li>Coordinate vendors, deliveries, and office maintenance</li><li>Maintain a high-functioning, professional workspace environment</li></ul>Team &amp; Culture Operations (&ldquo;Vibe Creator&rdquo;)<ul><li>Organize team events, celebrations, and offsites</li><li>Help foster a positive, energetic, and high-performance office culture</li><li>Support onboarding logistics for new hires</li><li>Create a welcoming and polished in-office experience</li><li>Be a go-to resource for day-to-day team needs</li></ul>Administrative &amp; Operational Support<ul><li>Assist with internal coordination across leadership and team</li><li>Support light HR/admin processes (documents, scheduling, coordination)</li><li>Help organize internal trackers, documents, and operational workflows</li><li>Execute special projects as needed</li></ul>Pay: $59,403.78 - $71,540.04 per yearBenefits:<ul><li>401(k)</li></ul>Work Location: In person

GrowthRatio Solutions

Strategies &amp; T.E.A.About Strategies &amp; T.E.A.Strategies &amp; T.E.A. is a financial education and advisory company founded by CPA Aitza Negr&oacute;n. We help high-earning professionals and service-based entrepreneurs build strong financial foundations so they can move from stress and overwhelm to structure, profit, and freedom.Our work includes:<ul><li>Personal finance coaching programs</li><li>Business financial strategy and bookkeeping services</li><li>Cash flow systems and accounting assessments</li><li>Financial wellness workshops and speaking engagements</li></ul>We operate with clarity, excellence, and proactive communication. We are growing and looking for a self-starting Executive Assistant / Operations Manager who can truly function as a right hand.Position OverviewThis is not a basic VA role.We are looking for a highly organized, proactive, detail-oriented Executive Assistant / Operations Manager who can manage communication, coordinate team workflows, and keep the business moving forward without constant oversight.You should be someone who:<ul><li>Anticipates needs before they are voiced</li><li>Solves small problems independently</li><li>Communicates clearly and professionally</li><li>Understands how to move projects forward</li><li>Thrives in a fast-moving entrepreneurial environment</li></ul>Bonus: If you have video editing skills to support TikTok and Instagram Reels creation, that is a major plus.Key ResponsibilitiesExecutive Support<ul><li>Manage and organize calendar (schedule calls, block review time, prevent overbooking)</li><li>Send proposals after calls using Say Anchor</li><li>Manage inbox and flag urgent items</li><li>Send outreach emails to leads and follow up appropriately</li><li>Assist with client communication as needed</li></ul>Operations &amp; Project Management<ul><li>Set up and manage ClickUp (projects, tasks, statuses, workflows)</li><li>Check in with team members midweek and end of week</li><li>Track status of client deliverables</li><li>Provide summary updates before team meetings</li><li>Help prepare agendas for Monday meetings</li><li>Identify bottlenecks and recommend solutions</li></ul>Systems &amp; Tools<ul><li>Work inside GoHighLevel (CRM support preferred)</li><li>Manage Google Workspace (Docs, Drive, Sheets, Calendar)</li><li>Support light QuickBooks-related coordination (preferred but not required)</li><li>Help maintain operational organization across platforms</li></ul>Marketing Support (Bonus)<ul><li>Edit short-form videos for TikTok and Instagram Reels</li><li>Repurpose content into social posts</li><li>Assist with light content coordination</li></ul>Required Qualifications<ul><li>Fluent in written and spoken English (required)</li><li>Ability to work Eastern Time business hours</li><li>Strong organizational and time management skills</li><li>Experience with ClickUp (including setup and workflow design)</li><li>Experience managing executive calendars</li><li>Comfortable sending professional outreach emails</li><li>Strong written communication skills</li><li>Proactive problem solver &mdash; not waiting for instructions</li><li>Experience with GoHighLevel</li></ul>Preferred (But Not Required)<ul><li>Familiarity with Say Anchor</li><li>Basic QuickBooks knowledge</li><li>Video editing experience (CapCut, Final Cut, Adobe, etc.)</li><li>Spanish fluency (bonus but not required)</li></ul>Who This Is NOT For<ul><li>Someone who needs constant direction</li><li>Someone who waits to be told what to do</li><li>Someone uncomfortable making small decisions</li><li>Someone who prefers repetitive task work only</li></ul>What Success Looks Like in This Role<ul><li>The founder&rsquo;s calendar is clean and strategic</li><li>Proposals are sent promptly after calls</li><li>The team knows exactly what they are working on</li><li>ClickUp is organized and up to date</li><li>Leads are followed up with consistently</li><li>Bottlenecks are identified early</li></ul>This role will grow as the company grows. We are looking for someone who wants to build long-term with a mission-driven business.Job Type: Full-timeWork Location: In person

Executive Assistant / Operations Manager

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