office manager executive assistant

Al muzn Group

1. Accounting and Financial Monitoring (Account Tracking)* Cash Flow Management: Tracking and accurately recording all daily revenues and expenditures.* Invoicing and Collections: Preparing client invoices and diligently following up on outstanding payments and due dates.* Supplier Management: Monitoring invoices for raw materials (wood, accessories) and services, ensuring timely payment to suppliers.* Payroll: Preparing payroll sheets and maintaining records of employee and laborer attendance and departures.2. Administrative and HR Management (Employee Monitoring)* Office Organization: Overseeing the organization of files, documents, and general office correspondence.* Employee Records: Maintaining and organizing employee records (contracts, leave, insurance).* Internal Coordination: Ensuring seamless coordination between the Design team, Maintenance crew, and Manufacturing workshop to guarantee timely project delivery.* Inventory Oversight: Assisting in monitoring inventory levels of raw materials ready for manufacturing.3. Customer Service and Project Management (Customer Follow-up)* Point of Contact: Serving as the main contact point between clients and the technical/manufacturing teams.* Project Status: Following up on the progress of current projects (design, maintenance, kitchens/cabinets) and updating clients regularly.* Handling Inquiries: Receiving and efficiently resolving customer inquiries and complaints with professionalism.* Documentation: Preparing quotes, initial contracts, securing client signatures, and maintaining organized records.4. Marketing and Sales Development (Communicating and Searching for New Clients)* Lead Response: Responding to all incoming inquiries via phone, email, or social media promptly.* New Client Generation: Actively searching for new business opportunities and potential clients (individuals, real estate developers, or maintenance companies).* Presentations: Preparing and presenting company portfolios and proposals to prospective clients.* Relationship Building: Building strong, lasting relationships with current clients to ensure repeat business and secure referrals.| Organization and Time Management | To handle simultaneous accounting, administrative, and client-facing tasks effectively. || Excellent Communication Skills | For clear and professional interaction with clients, staff, and suppliers. || Basic Accounting Knowledge | To manage invoices, payments, and tracking of accounts payable/receivable. || Proficiency in MS Office | (Word, Excel) necessary for reporting, invoicing, and data tracking. || Problem-Solving Ability | To effectively address customer complaints and logistics challenges within projects. || Customer Service Focus | To ensure client satisfaction and build a strong reputation for the company. |Job Type: Full-timePay: From AED2,200.00 per month

Office Manager / Executive Assistant

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Al-Futtaim

<div>
 
 
 Company:
 
 Al Futtaim Private Company LLC
 
 
 
 
 
 
 Overview of the Role:
 
 
 
 The Office Manager provides comprehensive executive, administrative, and clerical support This role requires a high level of professionalism, discretion, and judgment, as it involves handling sensitive information and interacting with senior stakeholders. The Office Manager ensures the smooth and efficient functioning of the office by managing schedules, communications, travel arrangements, reports, and office operations, enabling the Director to focus on strategic priorities.
 
 
 
 
 
 
 What You Will Do:
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Act as the first point of contact for her manager, liaising with internal and external stakeholders.
 </li>
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 Draft and prepare correspondence, official letters, reports, agendas, and presentations.
 </li>
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 Manage incoming calls, emails, and inquiries with professionalism and discretion.
 </li>
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 Maintain confidentiality and ensure all administrative tasks are handled efficiently and accurately.
 </li>
 </ul>
 
 
 
 
 
 Schedule &amp; Meeting Management
 
 
 <ul>
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 Maintain and manage the Director&rsquo;s daily calendar and appointments.
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 Arrange meetings, prepare agendas, and ensure the Director is fully briefed.
 </li>
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 Attend meetings when required to record minutes and follow up on action points.
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 Ensure meeting documentation is circulated promptly and accurately.
 </li>
 </ul>
 
 
 
 
 
 Travel Coordination
 
 
 <ul>
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 Plan and coordinate travel arrangements, including ticket and hotel bookings, visas, and related documentation, in line with company policy.
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 Prepare travel expense reports and ensure compliance with the company&rsquo;s travel policy.
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 Optimize travel itineraries for cost-effectiveness and business efficiency.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Resource Management
 
 
 <ul>
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 Oversee the upkeep of the Director&rsquo;s office, ensuring all equipment and facilities are in proper working condition.
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 Manage office supplies, including stationery and groceries, ensuring cost efficiency.
 </li>
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 Maintain effective office systems for filing, data management, and document circulation.
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 </ul>
 
 
 
 
 
 Reporting &amp; Documentation
 
 
 <ul>
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 Support the preparation of executive-level reports, presentations, and tracking tools.
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 Ensure reports and deliverables are completed accurately and on time.
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 Coordinate document flow and maintain organized filing systems for easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 Required Skills to Be Successful:
 
 
 <ul>
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 Excellent organizational and time management skills.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
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 Ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint).
 </li>
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 Strong interpersonal skills and ability to work across different teams.\
 </li>
 </ul>
 
 
 
 
 
 What Qualifies You for the Role:
 
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 6-10 years' of relevant experience, including at least 2 years as a Personal Assistant or Executive Secretary supporting senior management in a large, fast-paced organization.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
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 Excellent communication and presentation skills.
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 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Attention to detail and accuracy.
 </li>
 <li>
 Professional demeanor and strong business acumen.
 </li>
 <li>
 Team player with a proactive and solution-oriented mindset.
 </li>
 </ul>
 
 
</div>

Executive Office Manager

Sharp Brains

We are seeking a highly organised, discreet, and proactive Female Executive Assistant to provide dedicated support to our Human Resources Manager. This is a critical role that serves as the backbone of the HR department, ensuring smooth operations, managing confidential information, and facilitating effective communication. The ideal candidate is a master of logistics, a clear communicator, and thrives in a dynamic, people-focused environment.Key Responsibilities:Executive &amp; Administrative Support:<ul><li>Manage the HR Manager&rsquo;s complex calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, communications, presentations, and reports on behalf of the HR Manager.</li><li>Organise and prepare for meetings, including drafting agendas, gathering documents, and taking minutes.</li></ul>HR Department Support:<ul><li>Assist with the coordination of the employee life-cycle events, such as new hire orientations, promotions, and exit interviews.</li><li>Help maintain and update HR records in our HRIS (Human Resources Information System) with a high degree of accuracy.</li><li>Support the recruitment process by scheduling interviews and coordinating communication with candidates.</li><li>Assist in the planning and execution of company-wide events, training sessions, and employee engagement initiatives.</li></ul>Confidentiality &amp; Project Management:<ul><li>Handle sensitive and confidential information with the utmost integrity and discretion.</li><li>Assist with special HR projects, such as policy updates, benefits enrolment, and diversity &amp; inclusion initiatives.</li><li>Conduct light research and compile data to support HR strategy and decision-making.</li></ul>What We're Looking For:<ul><li>English: Excellent written and spoken English</li><li>Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role, preferably within an HR department or supporting senior leadership.</li><li>Tech Savvy: High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with HRIS platforms (e.g., Workday, BambooHR, ADP) is a strong plus.</li><li>Exceptional Communicator: Outstanding verbal and written communication skills, with the ability to interact professionally with employees at all levels.</li><li>Organizational Mastermind: Impeccable organizational and time-management skills, with the ability to prioritize multiple tasks seamlessly in a fast-paced environment.</li><li>Discretion &amp; Trustworthiness: A proven ability to handle highly sensitive and confidential information with integrity and sound judgment.</li><li>Proactive &amp; Resourceful: A self-starter who can anticipate needs, take initiative, and solve problems independently.</li><li>Empathy &amp; Interpersonal Skills: A genuine interest in people and a supportive, empathetic demeanor.</li></ul>Job Types: Full-time, InternshipWork Location: In person

Executive Assistant to HR Manager (Female)

Galderma

<div>
 Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.
 
 
 We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.
 
 
 At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.
 
 
 
 Executive Assistant , Office Manager and SHE officer
 
 
 
 
 UAE, Dubai
 
 
 
 
 Duties &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Executive Assistance:
 </li>
 <li>
 Provide comprehensive administrative support to Senior Leadership, including complex calendar management, scheduling meetings, coordinating travel and visas, and preparing expense reports.
 </li>
 <li>
 Support in drafting presentations, business reports, and confidential communications as required.
 </li>
 <li>
 Handle sensitive information with a high degree of confidentiality
 </li>
 <li>
 Support meeting preparation and follow-up, ensuring timely flow of information.
 </li>
 <li>
 Monitor deadlines and deliverables on behalf of the Senior Leadership to ensure follow-ups and commitments are met.
 </li>
 <li>
 Coordinate events and leadership offsite, managing logistics end-to-end.
 </li>
 <li>
 Office Management:
 </li>
 <li>
 Oversee day-to-day office operations, ensuring a welcoming, well-organized, and productive work environment.
 </li>
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 Coordinate office supplies, facilities maintenance, equipment, and services by liaising with vendors and service providers.
 </li>
 <li>
 Maintain accurate records and reports related to office expenses, services, and contracts.
 </li>
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 Support implementation of changes and improvements to ensure office efficiency and compliance.
 </li>
 <li>
 SHE (Safety, Health &amp; Environment):
 </li>
 <li>
 Act as the local focal point for all SHE matters, ensuring compliance with local legislation and company requirements.
 </li>
 <li>
 Coordinate workplace safety training, inspections, audits, and risk assessments.
 </li>
 <li>
 Maintain SHE documentation and records, and prepare required reports.
 </li>
 <li>
 Promote a safe and healthy workplace culture by raising awareness and supporting continuous improvement initiatives.
 
 
 </li>
 </ul>
 
 Minimum Requirements
 
 
 
 <ul>
 <li>
 Proven experience in a similar combined role as Executive Assistant, Office Manager, or Administration Coordinator; SHE experience is an plus.
 </li>
 <li>
 Excellent organizational and multitasking skills with the ability to work independently and handle confidential matters.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Proactive, adaptable, and able to build positive relationships with diverse stakeholders
 
 
 </li>
 </ul>
 
 What We Offer In Return
 
 
 
 <ul>
 <li>
 You will be working for an organization that embraces diversity &amp; inclusion and believe we will deliver better outcomes by reflecting the perspectives of our diverse customer base.
 </li>
 <li>
 You will receive a competitive compensation package with bonus structure and extended benefit package.
 </li>
 <li>
 You will be joining a growing company that believes in ownership from day one where everyone is empowered to grow and to take accountability.
 
 
 </li>
 </ul>
 
 Next Steps
 
 
 
 <ul>
 <li>
 Please apply with an English language CV.
 </li>
 <li>
 If your profile is a match, we will invite you for a first virtual conversation with the recruiter.
 </li>
 <li>
 The next step is a virtual conversation with the hiring manager.
 </li>
 <li>
 The final step is a panel conversation with the extended team.
 
 
 </li>
 </ul>
 
 Our people make a difference
 
 
 
 At Galderma, you&rsquo;ll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do.
</div>

Executive Assistant , Office Manager and SHE officer.

Elba Jewelry Design Center

We are seeking a reliable, organized, and proactive Part-Time Executive Assistant to support our leadership team. The ideal candidate is detail-oriented, an excellent communicator, and able to manage multiple tasks with professionalism and confidentiality.Responsibilities<ul><li>Manage executive calendars, appointments, and scheduling</li><li>Organize and prioritize emails, communications, and follow-ups</li><li>Prepare and edit documents, reports, presentations, and meeting materials</li><li>Assist with travel arrangements, itineraries, and logistics</li><li>Coordinate meetings, conference calls, and special events</li><li>Maintain organized filing systems and digital records</li><li>Conduct research and compile information as needed</li><li>Support executives with personal or administrative tasks as assigned</li><li>Communicate on behalf of executives with internal and external stakeholders</li><li>Assist with project coordination and task tracking</li></ul>Qualifications<ul><li>3+ years experience as an Executive Assistant, Administrative Assistant, or similar role</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication abilities</li><li>Proficiency with Microsoft Office, Google Workspace, and other productivity tools</li><li>Ability to work independently, prioritize tasks, and meet deadlines</li><li>High level of professionalism and discretion with confidential information</li><li>Strong attention to detail and problem-solving abilities</li><li>Strong communication skill in English is a must.</li></ul>Preferred Skills<ul><li>Experience in a fast-paced or startup environment</li><li>Familiarity with project management tools such as Asana, Trello, or Slack</li><li>Basic bookkeeping or CRM experience</li></ul>Schedule &amp; Work Environment<ul><li>Part-time position (20&ndash;25 hours per week)</li><li>Fixed schedule; occasional availability for urgent requests may be required</li><li>Remote</li></ul>Job Type: Part-timePay: &#8377;20,000.00 - &#8377;25,000.00 per monthExpected hours: 20 &ndash; 25 per weekExperience:<ul><li>executive assistant: 3 years (Required)</li><li>jewelry/fashion industry: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Shift availability:<ul><li>Night Shift (Required)</li></ul>Work Location: Remote

Part-time Executive Assistant

Green Start Jobs

<div>A fast-growing IT services MNC organization is hiring a seasoned Executive Assistant to support top leadership. This role requires strong business acumen, excellent communication, and the ability to manage high-impact executive operations in a dynamic environment.
Top B-School candidates (IIM/ISB/XLRI/SP Jain/NMIMS/Great Lakes) preferred.
Key Responsibilities
<ul><li>Manage executive calendars, travel, meetings, and leadership reviews.</li>
<li>Prepare high-quality presentations, reports, and business briefs.</li>
<li>Handle confidential information with professionalism and discretion.</li>
<li>Coordinate with internal teams and external stakeholders for seamless operations.</li>
<li>Support leadership in reviews, audits, client interactions, and strategic initiatives.</li>
<li>Draft minutes, MIS reports, proposals, and documentation.</li>
<li>Enable leadership decision-making with proactive follow-ups and insights.</li>
</ul>Requirements
<ul><li>Graduate/Postgraduate, preferably from top B-Schools.</li>
<li>8&ndash;15 years&rsquo; experience supporting CXO/Director-level leaders.</li>
<li>Strong MS Office (Excel, PPT, Word) and communication skills.</li>
<li>Experience in technical/services/engineering environments is a plus.</li>
<li>High integrity, analytical mindset &amp; strong stakeholder management.</li>
</ul>Hashtags
#ExecutiveAssistant #SeniorEA #CXOSupport #LeadershipSupport #OfficeOfCEO #TopBSchool #ManagementJobs #TrivandrumJobs #Kerala #Tiruvantapuram #HiringNow #ExecutiveOffice #CorporateRoles #EAJobs #HighImpactRoles</div>

Executive Assistant for leading IT Services Company

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