office manager executive assistant

Mack & Associates, Ltd.

<div>
 
 An elite private equity firm in the heart of Chicago is seeking a sharp, polished, and proactive Executive Assistant / Office Manager to join their high-performing team. This hybrid role is a unique opportunity for a driven professional who thrives in a fast-paced environment and enjoys wearing many hats. Acting as the right hand to senior leadership and the operational backbone of the office, this individual will play a critical role in keeping both executives and the office running seamlessly. This is more than just a support role&mdash;it&rsquo;s a chance to become an integral part of a prestigious firm known for its excellence, professionalism, and collaborative culture. This position offers a competitive pay rate of $100-120k, commensurate with experience. A comprehensive benefits package is offered including but not limited to medical and dental insurance as well as generous PTO.
 
 
 
 
 
 
 
 Key Responsibilities of the Executive Assistant / Office Manager:
 
 
 
 <ul>
 <li>
 Deliver high-level executive support, including complex calendar management, travel coordination, and meeting logistics
 </li>
 <li>
 Prepare polished correspondence, reports, and high-impact presentations
 </li>
 <li>
 Process expenses and manage vendor invoices with accuracy and timeliness
 </li>
 <li>
 Serve as a liaison between executives and internal/external stakeholders&mdash;including investors and portfolio companies
 </li>
 <li>
 Lead all aspects of office operations to ensure a well-organized, professional, and efficient environment
 </li>
 <li>
 Maintain office supplies, coordinate equipment servicing, and manage vendor relationships
 </li>
 <li>
 Organize firmwide events, board meetings, and special projects with finesse and attention to detail
 </li>
 <li>
 Uphold the firm&rsquo;s high standards of excellence in both client-facing and behind-the-scenes responsibilities
 </li>
 <li>
 Supervise interns, administrative staff, or third-party vendors as needed
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications of the Executive Assistant / Office Manager:
 
 
 
 <ul>
 <li>
 A minimum of 5 years of experience in an Executive Assistant and/or Office Manager role, ideally within private equity, investment banking, or a similar fast-paced environment
 </li>
 <li>
 Discretion, professionalism, and a track record of handling confidential information with care
 </li>
 <li>
 Impeccable organizational skills and the ability to manage multiple priorities without missing a beat
 </li>
 <li>
 Strong communication skills&mdash;both written and verbal&mdash;with an eye for polished presentation
 </li>
 <li>
 Proficiency in Microsoft Office Suite and familiarity with expense/calendar tools like Concur and Outlook
 </li>
 <li>
 A confident, service-oriented mindset and a proactive approach to problem-solving
 </li>
 </ul>
 
 
 
 
 P-15
 
</div>

Executive Assistant / Office Manager

ACWA Power

<div>
 
 ACWA Power is looking for a
 
 Business Support Manager/Executive Assistant
 
 to join our team in Jeddah, Saudi Arabia.
 
 
 This role will act as an Executive Assistant and Board Secretary to our senior stake holders, with direct involvement in board-level activities and performance initiatives.
 
 
 This role will require a frequent/weekly business travel within the kingdom.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Act as an Executive Assistant/Board Secretary, supporting senior management with administrative tasks and related materials, facilitating meetings, and maintaining accurate records.
 </li>
 <li>
 Collaborate with internal functions (HR, Finance, IT, Operations) and external advisors.
 </li>
 <li>
 Develop and optimize reporting tools, prepare and present reports to management, based on business performance and other data.
 </li>
 <li>
 Lead and support internal communication and portfolio performance updates.
 </li>
 <li>
 Drive process improvements and assist in managing departmental initiatives.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum 5 years of experience in a similar role as an Executive/Board Secretary or similar.
 </li>
 <li>
 Bachelor&rsquo;s Degree in Business or Project Management or similar field.
 </li>
 <li>
 Strong experience as an Executive Assistant or a Board Secretary.
 </li>
 <li>
 Experience in supporting executive-level meetings and presentations.
 </li>
 <li>
 Strong reporting and professional email writing skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Excel and PowerPoint).
 </li>
 <li>
 Excellent English communication skills (written and spoken).
 </li>
 <li>
 High attention to detail and organizational skills. Ability to work independently, meet deadlines, and manage multiple stakeholders.
 </li>
 <li>
 Flexibility to travel on weekly basis.
 </li>
 </ul>
 
 
 
 
 Why Join ACWA Power? At ACWA Power, you&rsquo;ll be part of a company that&rsquo;s reshaping the future of energy - while building a meaningful career with purpose and progression. This role offers visibility, impact, and the opportunity to work at the heart of strategy and governance.
 
</div>

Business Support Manager/Executive Assistant

FABNET Technologies

Assistant Manager with native-level Arabic proficiency to support in daily administrative and office tasks. Responsibilities include scheduling and coordinating meetings, preparing correspondence and reports, handling official communications, assisting in project follow-ups, and supporting both internal and external communications.Requirements:Native Arabic speaker with excellent written and verbal skills.Previous experience in executive assistance or administrative support.Strong organizational and time-management skills.Proficiency in Microsoft Office (Word, Excel, Outlook).Effective communication and interpersonal skills with clients and partners.*Must hold a valid Qatar ID.*Applications not mentioning Date of birth and nationality will not be considered. Job Type: Full-timePay: QAR5,000.00 - QAR7,000.00 per month

Office Manager Female

Kalogon

<div>Kalogon, a smart seating startup based in Melbourne, is hiring an Executive Assistant/Office Manager to help manage schedules, travel, and serve part of the team who helps things run smoothly. The ideal candidate has supported a CEO or other similar executives as well as managed general office operations.
The scope is broad and every day is different! You might be figuring out how to move 25 people and their offices, writing a policy for visitors, negotiating with a travel partner, juggling meetings for the CEO, or doing an ad hoc project for the VP of Business Development and Finance.
This is a high-trust, high-autonomy role for someone who thrives in a fast-moving environment, brings excellent judgment to the table, and knows when to take initiative&mdash;and when to check in. You have to be comfortable knowing the job on day 1 will be different on day 30 &ndash; and that you get to drive that change too.<h2 class="jobSectionHeader">
What You&rsquo;ll Do</h2>
Executive &amp; Leadership Support<ul><li>
Manage CEO's inbox, filtering and prioritizing communications to ensure efficient workflow</li><li>
Coordinate complex calendar management, scheduling meetings and optimizing time allocation</li><li>
Process and submit expense reports with attention to detail and following company policies and understanding of financial categorization</li><li>
Plan and coordinate travel arrangements, including flights, accommodations, and itineraries</li><li>
Maintain CEO to do list and schedule heads down time</li><li>
Help Leadership and Executive team by flagging conflicting priorities</li><li>
Ad hoc projects for CEO and Executive team</li></ul>
Office Operations &amp; Facilities<ul><li>
Oversee facilities maintenance and coordinate with vendors for repairs and improvements</li><li>
Maintain building access codes and keys for new employees/contractors</li><li>
Manage real estate responsibilities including rent payments, utility coordination, and landlord communications</li><li>
Ensure team has necessary office supplies, equipment, and ensure optimal working conditions for all staff</li><li>
Work with leadership team to ensure we create a productive and welcoming environment</li><li>
Work with marketing team on in-office events</li><li>
Support various ad-hoc projects and initiatives as needed</li><li>
Coordinate interview scheduling and recruitment logistics</li><li>
Guide new employees through in-office orientation</li><li>
Serve as backup for shipping and receiving</li></ul><h2 class="jobSectionHeader">
Skills &amp; Experience</h2><ul><li>
3+ years of experience as an Executive Assistant, Office Manager, or similar role</li><li>
Proven experience supporting C-level executives with complex scheduling and communication needs</li><li>
Strong organizational skills with exceptional attention to detail</li><li>
Excellent ability to collaborate with coworkers and outsider partners via all appropriate communication channels</li><li>
Proficiency in calendar management tools, expense reporting systems, and standard office software</li><li>
Experience with facilities management and vendor coordination</li><li>
Travel planning and coordination experience</li><li>
Ability to handle sensitive and confidential information with discretion</li><li>
Good judgment for both prioritization and when to seek wisdom/guidance/help on projects</li></ul><h2 class="jobSectionHeader">
Employment Details</h2>
This is a full time, in-office role based in the Kalogon offices in Melbourne, Florida. 
 
Kalogon offers a competitive salary and benefits package.
Other benefits include:<ul><li>
Equity</li><li>
401k with matching</li><li>
20 days off per year</li><li>
5 all-team holidays, 3 floating holidays</li></ul>
Reports To: CEO
Work with: Executive Team, Leadership Team, and basically the entire company! 
 
About the company and our products
Kalogon is a venture-backed small business based in Melbourne, Florida, composed of top engineering talent from SpaceX, NASA, and Siemens. Our mission is to eliminate the stresses of sitting and improve health through inventive seating technology.
Kalogon&rsquo;s flagship medical product is a customized smart cushion, Orbiter Med, that relieves pain and fatigue experienced by individuals who use wheelchairs. We have three other products in the medical space: Bondar (back support), Booster (smart cushion accessory), and our original Orbiter (smart cushion).
Beyond healthcare, we&rsquo;re expanding into defense and aviation with three U.S. Air Force Direct to Phase II SBIR contracts to design custom seating for B-52 and E-4B aircrew, and a commercial aviation proof of concept.
Our product, development, and production teams leverage lean startup methodology to rapidly improve our technology in close partnership with our customers and partners. At the core of our approach is empathy-driven design, ensuring that we deeply understand the challenges our users face and create solutions that directly address their needs, enhancing both comfort and quality of life.
Learn more at www.kalogon.com/careers
sxTh3cKw8z</div>

EA/Office Manager

Relm Insurance

<div>
 
 
 
 WHO WE ARE
 
 
 
 
 Domiciled in Bermuda, with offices in London, Miami, New York and Dubai, Relm Insurance Ltd. (&ldquo;Relm&rdquo;) is the first IIGB (Innovative Insurer General Business) insurer regulated by the Bermuda Monetary Authority (&ldquo;BMA&rdquo;). Since inception, Relm has remained focused on its Vision of &ldquo;
 
 Making Innovation Resilient&rdquo;
 
 by providing insurance to companies pioneering new technology frontiers in over 35 countries around the world. Relm&rsquo;s dynamic global team has executed market-leading insurance solutions for companies operating in web3, AI, financial technology, biotech and other important emerging sectors.
 
 
 
 
 
 
 
 WHAT WE ARE LOOKING FOR
 
 
 
 
 At Relm Insurance Ltd, our Mission is &ldquo;
 
 To contribute to the building of the future by creating solutions for complex risks in innovative markets.&rdquo;
 
 As we continue leading the way in emerging industries, we are seeking a highly organized, proactive, and discreet Executive Assistant / Office Manager to support our CEO and oversee the smooth operation of our Dubai office. This is a dual-role position ideal for someone who thrives in a dynamic startup-like setting, can manage competing priorities, and has a genuine passion for creating efficient and well-run work environments.
 
 
 At Relm, we believe in fostering a diverse and inclusive culture, where everyone is empowered to bring their unique perspectives and ideas. Our core values of
 
 Accountability, Collaboration, Curiosity &amp; Creativity
 
 , and
 
 Courage &amp; Optimism
 
 are central to who we are, and we strive to bring these values to life every day.
 
 
 We bring these values to life every day &mdash; whether by collaborating on innovative solutions, tackling challenges with optimism, or pushing boundaries with creativity and courage.
 
 
 
 
 
 
 
 WHAT YOU WILL DO
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, and arranging travel logistics.
 </li>
 <li>
 Support with the preparation of correspondence, reports, presentations, and other documents as required.
 </li>
 <li>
 Act as a liaison between executives and internal/external stakeholders, handling communications with professionalism and confidentiality.
 </li>
 <li>
 Assist in preparing for meetings, ensuring all materials are organized and distributed timely.
 </li>
 <li>
 Oversee daily office operations to ensure efficiency, cleanliness, and a positive working environment.
 </li>
 <li>
 Manage office supplies, equipment, and facilities maintenance, ensuring adequate stock and functionality.
 </li>
 <li>
 Coordinate office events, meetings, and conferences, including logistics and catering arrangements.
 </li>
 <li>
 Implement and maintain office policies and procedures to support operational excellence.
 </li>
 <li>
 Assist in recruitment and onboarding process for new employees by coordinating job postings, scheduling interviews, and corresponding with candidates.
 </li>
 <li>
 Ensure the implementation of company HR policies and procedures at the local level.
 </li>
 <li>
 Manage confidential information with discretion and professionalism.
 </li>
 <li>
 Handle incoming inquiries and requests, prioritizing and resolving them efficiently.
 </li>
 <li>
 This is a
 
 full-time, in-office role (5 days/week)
 
 based in
 
 DIFC, Dubai.
 
 </li>
 </ul>
 
 
 
 
 
 
 WHAT YOU BRING TO THE TABLE:
 
 
 
 <ul>
 <li>
 3-5 years of experience as an Executive Assistant to a senior executive, with office management responsibilities.
 </li>
 <li>
 Exceptional organizational and project management skills, with a keen eye for detail and the ability to manage multiple priorities effectively.
 </li>
 <li>
 Proven expertise in vendor management, ensuring seamless coordination and service delivery.
 </li>
 <li>
 Strong communication skills, with the ability to engage effectively across all levels of the organization, including executive leadership.
 </li>
 <li>
 Ability to remain calm under pressure, demonstrating strong problem-solving skills in fast-paced and dynamic environments.
 </li>
 <li>
 Excellent written and verbal communication skills (Arabic is a plus).
 </li>
 <li>
 Tech-savvy: proficient in Microsoft Office Suite and other productivity tools.
 </li>
 <li>
 Experience working in an international or fast-growth company is preferred.
 </li>
 <li>
 UAE experience and knowledge of local administrative requirements are advantageous.
 </li>
 </ul>
 
 
 
 
 
 
 WHY YOU&rsquo;LL LOVE WORKING WITH US
 
 
 
 
 At Relm, we are not just another insurance company &ndash; we&rsquo;re a team of innovators, creators, and collaborators who are redefining what&rsquo;s possible in the industry. We value each individual&rsquo;s unique skills and experiences and offer a workplace where creativity, innovation and diversity are at the heart of everything we do.
 
 
 We are deeply committed to fostering an inclusive culture where every team member feels valued, supported, and empowered to do their best work. At Relm, you will have the opportunity to grow in your career, play a role in an industry transformation, and contribute to a team that celebrates creativity, collaboration, and innovation.
 
 
 
 
 
 
 
 WHAT WE OFFER
 
 
 
 <ul>
 <li>
 
 Generous Paid Time Off (PTO):
 
 You&rsquo;ll receive 28 days of Paid Time Off (PTO) annually, giving you the flexibility to take care of personal matters or vacation.
 </li>
 <li>
 
 Full Health Coverage:
 
 The company fully covers your medical, dental, vision, life, and disability insurance to ensure you and your family are well taken care of.
 </li>
 <li>
 
 Paid Sick Days:
 
 60 paid sick day as per the DIFC employment law.
 </li>
 <li>
 
 Professional Development &amp; Mentorship
 
 : We invest in your growth through professional development opportunities, training, and mentorship programs, helping you advance in your career.
 </li>
 <li>
 
 Wellness Stipend:
 
 Take care of yourself with a monthly wellness stipend to support your health and well-being.
 </li>
 <li>
 
 Your Voice Matters:
 
 Work in an environment where your opinions and ideas are valued and play a crucial role in driving the success of our team.
 </li>
 <li>
 
 Endless Growth Opportunities:
 
 Enjoy a multitude of career growth opportunities, ensuring that you have the resources to thrive and advance within the company.
 </li>
 </ul>
 
 
 
 
 At Relm, you won&rsquo;t just join a company - you&rsquo;ll be part of a team that&rsquo;s shaping the future. If you&rsquo;re ready to make an impact, we&rsquo;d love to hear from you.
 
</div>

Binge Consulting

Job Description: Executive Assistant (EA)Location: MumbaiWebsite: www.splendour.co.inAbout Splendour LivingAt Splendour Living, we bring together creative visionaries and operational experts to deliver projects that redefine design and execution in the luxury space.Role OverviewWe are seeking an Executive Assistant to work closely with senior management in a fast-paced business environment. This role requires strong business acumen, communication skills, and the ability to manage strategic priorities with professionalism.Key Responsibilities<ul><li>Manage executive calendars, meetings, and high-level communication.</li><li>Prepare presentations, reports, and business documents.</li><li>Support in meeting coordination, minutes, and action tracking.</li><li>Liaise between leadership and internal/external stakeholders.</li><li>Conduct research and compile information for decision-making.</li></ul>Qualifications<ul><li>Undergraduate/Graduate degree.</li><li>Excellent verbal and written communication in English.</li><li>Strong organizational and multitasking skills.</li></ul>Experience<ul><li>1&ndash;2 years of experience as an Executive Assistant or in a business support role.</li><li>Exposure to corporate environments or hospitality/luxury industries preferred.</li></ul>Job Types: Full-time, Permanent, FresherPay: &#8377;20,000.00 - &#8377;35,000.00 per monthBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Executive Assistant/Office Manager

Ibix Global Tech

We are hiring a proactive and detail-oriented Executive Assistant (Female) to support our Business Director as a Hybrid role. This is a unique opportunity to grow in business operations, strategy, and executive leadership support within a global IT company.Responsibilities<ul><li>Provide executive support to the Business Director: calendar, travel, meetings, follow-ups.</li><li>Attend meetings, take minutes, track action items, and ensure timely task completion.</li><li>Coordinate with departments to track deliverables, KPIs and project management.</li><li>Prepare presentations, reports, and formal business documentation.</li><li>Support internal communications between Director and team members.</li><li>Participate in strategy discussions and assist with business planning and reporting.</li></ul>Requirements<ul><li>0 to 1 year of experience in executive support, operations, or administration.</li><li>Fresh Graduates of Bachelor&rsquo;s degree in IT (Tech related field), or Computer Science. </li><li>Candidates having a good understanding of Information Technology (IT) concepts, tools, and industry practices is a plus.</li><li>Active and confident.</li><li>Fluent in English verbal Communication.</li><li>Proficient in Microsoft Office, Google Workspace, and tools like Trello or Notion.</li><li>Open to travel occasionally, willing to learn and explore Tech world.</li></ul>Note: This is a Junior level position for Fresh Graduates.Growth Opportunities<ul><li>Occasional global travel for meetings, workshops, and business events.</li><li>Work closely with international teams and gain hands-on experience in global operations.</li><li>Trainings will be provided.</li><li>Professional career growth.</li></ul>Job Type: Full-timePay: Up to Rs60,000.00 per monthApplication Question(s):<ul><li>What is your current salary package? </li><li>What is your expected Salary Package? </li><li>Have you worked with IT tools or platforms such as Trello, Notion, CRM systems, or analytics dashboards?</li><li>Are you willing to travel occasionally, if required? </li><li>Have you ever worked with a IT Company before? and for how long? </li><li>What is your notice time period? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Executive Assistant – Operations (Female)/ Hybrid Role

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