office manager

VaporVM

<div><div><b>Date Posted:</b> 03 July, 2026
</div><div><b>Industry:</b> IT Services and IT Consulting
</div><div><b>Location:</b> VaporVM</div></div>
<br><div><h2 class="jobSectionHeader"><b>Job Description:</b></h2>
<div><h1 class="jobSectionHeader"><b>Job Description: Administrative Assistant to the General Manager</b></h1>
<h2 class="jobSectionHeader"><b>Position Details</b></h2><br>
<p></p>
<p><b>Location:</b> Lahore, Pakistan</p>
<h1 class="jobSectionHeader"><b>Job Summary</b></h1>
<p>The Administrative Assistant to the General Manager provides comprehensive administrative, organizational, and coordination support to ensure the efficient operation of the General Manager&rsquo;s office. The role serves as a key point of contact between the GM, internal departments, clients, suppliers, and external stakeholders while maintaining confidentiality and professionalism at all times.</p>
<p>The position requires excellent organizational, communication, multitasking, and problem-solving skills to manage schedules, correspondence, meetings, reports, travel arrangements, and office administration activities.</p>
<h1 class="jobSectionHeader"><b>Key Responsibilities</b></h1>
<h2 class="jobSectionHeader"><b>Executive and Administrative Support</b></h2>
<ul><li>Manage the General Manager&rsquo;s daily calendar, appointments, meetings, and events.</li>
<li>Coordinate and prioritize schedules to maximize productivity and efficiency.</li>
<li>Screen phone calls, emails, and correspondence on behalf of the GM.</li>
<li>Draft, edit, and prepare professional letters, reports, presentations, and business documents.</li>
<li>Maintain confidential records, files, and sensitive information.</li>
<li>Organize and maintain electronic and physical filing systems.</li>
<li>Track action items and ensure timely follow-up on assigned tasks.</li>
</ul><h2 class="jobSectionHeader"><b>Meeting Management</b></h2>
<ul><li>Schedule internal and external meetings.</li>
<li>Prepare meeting agendas and supporting documentation.</li>
<li>Attend meetings when required and record minutes of meetings (MOM).</li>
<li>Distribute meeting minutes and monitor completion of action items.</li>
<li>Coordinate board meetings, management meetings, and departmental reviews.</li>
</ul><h2 class="jobSectionHeader"><b>Communication and Coordination</b></h2>
<ul><li>Act as a liaison between the GM and employees, customers, suppliers, contractors, and business partners.</li>
<li>Coordinate communication among departments to facilitate smooth workflow.</li>
<li>Ensure prompt and professional responses to inquiries and requests.</li>
<li>Handle correspondence and maintain effective stakeholder relationships.</li>
</ul><h2 class="jobSectionHeader"><b>Documentation and Reporting</b></h2>
<ul><li>Prepare monthly, quarterly, and annual reports.</li>
<li>Compile operational data and management reports.</li>
<li>Maintain records of contracts, agreements, licenses, and important documents.</li>
<li>Assist in preparing presentations for management meetings and business reviews.</li>
<li>Monitor deadlines and submit reports within required timelines.</li>
</ul><h2 class="jobSectionHeader"><b>Travel and Event Coordination</b></h2>
<ul><li>Arrange domestic and international travel for the GM.</li>
<li>Coordinate flight bookings, hotel reservations, transportation, and visa requirements.</li>
<li>Prepare travel itineraries and supporting documentation.</li>
<li>Organize corporate events, management meetings, conferences, and business functions.</li>
</ul><h2 class="jobSectionHeader"><b>Office Administration</b></h2>
<ul><li>Monitor office supplies and coordinate procurement requests.</li>
<li>Ensure office equipment and facilities are functioning effectively.</li>
<li>Coordinate maintenance requests and vendor services.</li>
<li>Assist in implementing administrative policies and procedures.</li>
<li>Support office management activities and operational requirements.</li>
</ul><h2 class="jobSectionHeader"><b>Project and Task Coordination</b></h2>
<ul><li>Assist the GM in tracking strategic projects and departmental initiatives.</li>
<li>Follow up with department heads regarding progress updates.</li>
<li>Maintain project status reports and action trackers.</li>
<li>Coordinate special assignments and management directives.</li>
</ul><h2 class="jobSectionHeader"><b>Financial and Procurement Support</b></h2>
<ul><li>Process purchase requests, quotations, and approvals.</li>
<li>Track departmental expenses and budgets.</li>
<li>Verify invoices and coordinate payment approvals.</li>
<li>Maintain records of procurement transactions and vendor agreements.</li>
</ul><h2 class="jobSectionHeader"><b>Confidentiality and Compliance</b></h2>
<ul><li>Handle confidential business information with discretion.</li>
<li>Ensure compliance with company policies and procedures.</li>
<li>Maintain data security and document control standards.</li>
<li>Support audits and compliance-related activities when required.</li>
</ul><h1 class="jobSectionHeader"><b>Qualifications</b></h1>
<h3 class="jobSectionHeader"><b>Education</b></h3>
<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, Commerce, or a related field.</li>
<li>Additional certifications in administration or executive assistance are advantageous.</li>
</ul><h3 class="jobSectionHeader"><b>Experience</b></h3>
<ul><li>2&ndash;4 years of experience as an Administrative Assistant, Executive Assistant, Personal Assistant, or Office Coordinator.</li>
<li>Experience supporting senior management or executive leadership preferred.</li>
</ul><h1 class="jobSectionHeader"><b>Skills and Competencies</b></h1>
<h3 class="jobSectionHeader"><b>Technical Skills</b></h3>
<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Experience with ERP systems and document management systems.</li>
<li>Strong report preparation and presentation skills.</li>
<li>Excellent business correspondence writing skills.</li>
</ul><h3 class="jobSectionHeader"><b>Soft Skills</b></h3>
<ul><li>Exceptional organizational and time-management skills.</li>
<li>Strong verbal and written communication skills.</li>
<li>Professional appearance and business etiquette.</li>
<li>Ability to multitask and manage competing priorities.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Problem-solving and decision-making capabilities.</li>
<li>Ability to work under pressure and meet deadlines.</li>
<li>High level of integrity and confidentiality.</li>
</ul><h1 class="jobSectionHeader"><b>Key Performance Indicators (KPIs)</b></h1>
<ul><li>Calendar management accuracy and efficiency.</li>
<li>Timely completion of assigned administrative tasks.</li>
<li>Meeting coordination effectiveness.</li>
<li>Accuracy of reports and documentation.</li>
<li>Response time to correspondence and requests.</li>
<li>Travel arrangements completed without errors.</li>
<li>Timely follow-up and closure of action items.</li>
<li>Stakeholder satisfaction levels.</li>
<li>Compliance with document control and confidentiality requirements.</li>
</ul><h1 class="jobSectionHeader"><b>Authority Level</b></h1>
<ul><li>Coordinate directly with department managers on behalf of the GM.</li>
<li>Request operational updates and reports from departments.</li>
<li>Arrange meetings and administrative activities within approved guidelines.</li>
<li>Recommend process improvements to enhance office efficiency.</li></ul></div></div><div></div>

Admin Assistant to GM

Physicians Revenue Group

<p><b>Tekboox</b> is urgently looking to hire an <b>Admin Officer (Male)</b> to manage daily administrative operations and ensure smooth office functioning.</p><p><b>Note:</b> Preference will be given to candidates with <b>BPO &amp; IT industry experience</b>.</p><p><b>Key Responsibilities</b></p><ul><li>Manage and oversee day-to-day administrative and office operations.</li><li>Supervise support staff, office boys, and other administrative personnel.</li><li>Maintain office records, files, attendance, and official documentation.</li><li>Ensure compliance with company policies, SOPs, and local labor laws.</li><li>Liaise with government departments and regulatory authorities.</li><li>Coordinate with vendors, landlords, and service providers for office supplies, utilities, maintenance, and repairs.</li><li>Manage procurement activities, including sourcing vendors, obtaining quotations, processing purchase requests, negotiating with suppliers, issuing purchase orders, and ensuring timely delivery of goods and services.</li><li>Manage procurement of office and IT equipment, and maintain accurate IT inventory and asset records.</li><li>Coordinate with the IT department for asset allocation, maintenance, repairs, warranty tracking, and disposal of obsolete equipment.</li><li>Manage office assets, inventory, and overall facility upkeep to ensure smooth business operations.</li><li>Prepare administrative reports, procurement reports, inventory reports, and other management reports as required.</li></ul><p><b>Required Skills &amp; Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or a related field.</li><li>2 to 3 years of relevant experience in an administrative role.</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and email communication.</li><li>Ability to multitask, meet deadlines, and handle confidential information.</li></ul><p><b>Job Location &amp; Timing</b></p><p><b>Location:</b> Garden Town &amp; DHA Y Block, Lahore<br/><b>Timing:</b> Flexible</p><p><b>Interested candidates can apply at:</b> <b>Saddam.hussain@tekboox.com</b></p><p>Work Location: In person</p>

Admin Officer

One Stop Medical Services

<p><b>Job Summary</b></p><p>We are looking for a creative and organized Administrative Assistant &amp; Graphic Designer to support daily office operations and create professional marketing materials. The ideal candidate should have strong administrative, communication, and basic graphic design skills.</p><p><b>Responsibilities</b></p><ul><li>Manage daily administrative tasks and office coordination</li><li>Handle calls, emails, scheduling, and record keeping</li><li>Prepare reports, spreadsheets, and presentations</li><li>Design social media posts, flyers, banners, and marketing materials</li><li>Edit graphics and maintain brand consistency</li><li>Support management and team members with daily tasks</li></ul><p><b>Requirements</b></p><ul><li>Experience in administration or office support</li><li>Basic to intermediate graphic design skills</li><li>Proficiency in Microsoft Office and tools like Canva, Adobe Photoshop, or Adobe Illustrator</li><li>Strong communication and organizational skills</li><li>Ability to multitask and meet deadlines</li></ul><p>Pay: Rs35,000.00 - Rs45,000.00 per month</p><p>Work Location: In person</p>

Administrative Assistant & Graphic Designer

Premio Travel and Tours

<p><b>Job Summary:</b><br/>We are looking for a friendly and organized <b>Front Office Assistant</b> to join our team.</p><p><b>Responsibilities:</b></p><ul><li>Welcome and assist visitors.</li><li>Answer phone calls and respond to emails.</li><li>Manage appointments and maintain records.</li><li>Perform basic administrative and office tasks.</li><li>Support the team with daily office operations.</li></ul><p><b>Requirements:</b></p><ul><li>Good communication and interpersonal skills.</li><li>Basic computer knowledge (MS Office/Google Workspace).</li><li>Organized, reliable, and professional.</li><li>Previous office experience is a plus but not required.</li></ul><p>Job Type: Full-time</p><p>Pay: Rs30,000.00 - Rs50,000.00 per month</p><p>Work Location: In person</p>

Front Office Assistant

Mano Animation Studios

<p><b>Location:</b> Lahore<br/><b>Job Type:</b> Full-time</p><p>Job Summary</p><p>We are seeking a motivated and experienced <b>Business Manager / Assistant Business Manager &ndash; Indenting</b> to join our team in Lahore. The ideal candidate will have a strong background in the <b>pharmaceutical industry</b> and will be responsible for supplier sourcing, market research, business development, and managing key business relationships.</p><p><b>Key Responsibilities</b></p><ul><li>Lead supplier identification, evaluation, and sourcing initiatives.</li><li>Conduct market research to identify new products, industry trends, and business opportunities.</li><li>Drive business development and expand the company's indenting portfolio.</li><li>Build and maintain strong relationships with suppliers, customers, and internal stakeholders.</li><li>Prepare reports, presentations, and business analyses using MS Office.</li><li>Develop and present Monthly Business Reviews (Supplier-wise, Product-wise, and Customer-wise).</li><li>Assist in preparing the Annual Indenting Budget under the guidance of the Business Manager and COO.</li><li>Coordinate with cross-functional teams to ensure smooth execution of business operations.</li></ul><p>Requirements</p><ul><li>Bachelor's degree in <b>Chemistry</b> or <b>Commerce/Business Administration</b>.</li><li>Minimum <b>5 years of experience</b> in the pharmaceutical industry, preferably in indenting, sourcing, or business development.</li><li>Excellent communication, negotiation, and relationship management skills.</li><li>Strong analytical and reporting abilities.</li><li>Proficient in Microsoft Office applications, particularly Excel and PowerPoint.</li><li>Proactive, professional, and results-oriented approach.</li><li>Preferred age: <b>25&ndash;35 years</b> (flexible for the right candidate).</li></ul><p>What We Offer</p><ul><li>Competitive salary package based on qualifications and experience.</li><li>Opportunity to work with a professional and growth-oriented team.</li><li>Career development and learning opportunities.</li><li>Supportive and collaborative work environment.</li></ul><p>How to Apply</p><p>Interested candidates are encouraged to apply through Indeed or email their updated CV to <b>careers@imrooz.com</b>.</p><p>Please mention <b>&quot;Business Manager / Assistant Business Manager &ndash; Indenting&quot;</b> in the subject line of your email.</p><p>Experience:</p><ul><li>Pharmaceutical Industry: 5 years (Required)</li></ul><p>Work Location: In person</p>

Assistant Business Manager - Indenting

Avari Boutique Gujranwala

<p>We are looking for a professional, well-groomed, and customer-focused <b>Guest Service Agent</b> to join our hospitality team. The ideal candidate will be responsible for delivering exceptional guest service, managing front office operations, handling guest check-in/check-out procedures, and ensuring a memorable guest experience while following hotel policies and SOPs.</p><p>Key Responsibilities</p><ul><li>Welcome guests warmly, perform check-in/check-out procedures, assign rooms, and issue room keys.</li><li>Handle hotel reservations, modifications, and cancellations via telephone and other communication channels.</li><li>Process guest payments, maintain accurate billing records, and settle guest accounts through the Property Management System (PMS).</li><li>Respond promptly to guest inquiries, requests, and complaints, ensuring timely resolution and complete guest satisfaction.</li><li>Coordinate with Housekeeping, Bell Desk, Reservations, and other departments to meet guest requirements.</li><li>Provide information about hotel facilities, local attractions, transportation, restaurants, and entertainment options.</li><li>Arrange delivery of guest mail, packages, faxes, and in-room dining requests.</li><li>Maintain cash float, post guest charges accurately, and perform daily cashiering duties.</li><li>Prepare housekeeping discrepancy reports and fruit basket/replenishment reports on each shift.</li><li>Ensure all registration cards, vouchers, and guest documentation are properly filed.</li><li>Follow departmental SOPs and assist with switchboard and reservation calls whenever required.</li><li>Promote hotel services, room upgrades, and packages using effective upselling techniques.</li><li>Stay updated on daily occupancy, room availability, BAR rates, promotions, events, and hotel packages.</li><li>Resolve finance-related discrepancies promptly in coordination with relevant departments.</li><li>Collect guest feedback and report concerns to the Duty Manager or Front Office Manager.</li><li>Assist with translation of guest information, menus, and hotel materials when required.</li><li>Perform additional duties assigned by the Duty Manager or Front Office Management.</li></ul><p>Qualifications</p><ul><li>Bachelor's degree or Graduation preferred.</li><li>Diploma in Hospitality or Hotel Management will be an advantage.</li></ul><p>Experience</p><ul><li>Minimum <b>1 year</b> of experience in a similar Front Office role.</li><li><b>3 years of hospitality industry experience</b> will be preferred.</li></ul><p>Required Skills</p><ul><li>Excellent communication and interpersonal skills.</li><li>Strong customer service and problem-solving abilities.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Basic knowledge of Hotel Property Management Systems (PMS).</li><li>Cash handling and record-keeping skills.</li><li>Professional appearance and positive attitude.</li><li>Team player with strong organizational skills.</li></ul><p>Language Requirements</p><ul><li>Excellent spoken and written English is mandatory.</li><li>Additional languages will be considered an advantage.</li></ul><p>Work Location: In person</p>

Guest Service Agent-Avari Xpress Gulberg

Accountax Accounting & Taxation Services

<p><b>Business Development Associate &mdash; Accountax (Lahore Office)</b></p><p><b>About the Role</b><br/>Accountax, a UAE-based Audit and Tax Services firm with back-office operations in Lahore, is hiring a Business Development Associate to support our sales and growth initiatives. This is an excellent entry point for early-career professionals looking to build a career in B2B sales, client communication, and lead generation &mdash; with direct exposure to our UAE client base and mentorship from our Business Development Manager.</p><p><b>Key Responsibilities</b></p><ul><li>Conduct market research to identify potential clients and business opportunities</li><li>Generate leads through cold calling, email outreach, LinkedIn networking, and referrals</li><li>Reach out to prospective clients to introduce Accountax's services</li><li>Schedule meetings, calls, and presentations with potential clients</li><li>Follow up with prospects to maintain engagement and move opportunities forward</li><li>Support the sales team in closing deals and managing client communications</li><li>Track and report progress on lead generation and sales activities</li></ul><p><b>Requirements</b></p><ul><li>0&ndash;2 years of experience in sales, business development, customer service, or a related field</li><li>Fresh graduates with strong communication skills are encouraged to apply</li><li>Strong verbal and written communication skills in English</li><li>Basic understanding of sales processes and client relationship management</li><li>Self-motivated, target-driven, and eager to learn</li></ul><p><b>Education</b></p><ul><li>Bachelor's degree in Business Administration, Marketing, Sales, or a related field</li><li>Relevant internships in sales, marketing, or customer engagement are a plus</li></ul><p><b>What We Offer</b></p><ul><li>Fixed salary of Rs 40,000&ndash;45,000/month plus performance-based incentives</li><li>Direct mentorship and structured onboarding from our BD Manager</li><li>Exposure to international (UAE) clients and cross-border business development</li><li>Clear career progression path within the sales function</li></ul><p><b>Industry:</b> Accounting &amp; Taxation Services (UAE-based firm, Lahore back-office)<br/><b>Work Mode:</b> On-site &mdash; Johar Town, Lahore<br/><b>Working Hours:</b> Monday&ndash;Saturday, 10:00 AM &ndash; 7:00 PM</p><p>Pay: Rs40,000.00 - Rs45,000.00 per month</p><p>Work Location: In person</p>

Business Development Associate - Accountaxuae (Lahore Office)

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