executive assistant

executive secretary

receptionist

sales manager

finance manager

office manager

Avamels Printing Solutions

<div>Avamels Printing Solutions, a trusted name in the printing and packaging industry, is seeking a professional and well-organized Office Manager to oversee daily administrative operations at our Riyadh office. If you are a proactive leader with a passion for efficiency and coordination, this role offers a rewarding opportunity to grow in a creative and fast-paced work environment.
<h3 class="jobSectionHeader">
 Key Responsibilities</h3>

 Supervise and coordinate all front-office and administrative activities 
 Manage office schedules, meetings, supplies, and equipment maintenance 
 Oversee reception, communication flow, and internal documentation 
 Assist in budgeting, expense tracking, and basic financial reporting 
 Support HR functions including onboarding, leave tracking, and staff coordination 
 Ensure compliance with health and safety standards in the workplace 
 Liaise with vendors, service providers, and external partners 
 Contribute to process improvements and workflow optimization
<h3 class="jobSectionHeader">
 Qualifications</h3>

 Bachelor&rsquo;s degree in Business Administration, Management, or a related field 
 Minimum 3 years of office management or administrative experience 
 Strong organizational and multitasking skills 
 Excellent written and verbal communication in English (Arabic is a plus) 
 Proficient in MS Office Suite and office management tools 
 Ability to lead with professionalism, discretion, and attention to detail 
 Based in Riyadh or willing to relocate

At Avamels Printing Solutions, we value precision, creativity, and teamwork. As our Office Manager in Riyadh, you will play a central role in ensuring smooth office operations and fostering a productive work environment. Join us to help drive our continued growth and customer satisfaction.</div> <div id='job-id'>Job Id: Bx54H7OdbwT+fDtSXdfCrRzOa3EPD6YeJ3XpHrpSinp1VJVPAmAjO7Ik23ZeJGfAX5Gn2tksFlZ4wMO82poPQbh+LtBjCpzhzRqP</div>

Office Manager

Al Tamimi & Company

<div>
 
 
 Role:
 
 Office Manager
 
 
 
 
 
 
 Reporting Line:
 
 Director of Administration &amp; Head of Office
 
 
 
 
 
 
 Requirements &amp; Personal Attributes:
 
 
 
 
 
 
 
 Essential
 
 
 <ul>
 <li>
 At least 3 years&rsquo; management or senior administrator experience in a corporate or other significant legal/professional service provider.
 </li>
 <li>
 Demonstrated experience in planning creative solutions to handle or manage complex administrative issues
 </li>
 <li>
 Demonstrated IT skills, including working with document management systems.
 </li>
 <li>
 Strong interpersonal and communication skills, including impeccable oral and written communication skills.
 </li>
 <li>
 Outstanding skills in organisation, research, analysis, problem solving and time management.
 </li>
 <li>
 Demonstrated ability to work under pressure and meet deadlines
 </li>
 <li>
 Leadership skills and ability to work autonomously and as part of a team.
 </li>
 <li>
 High level observance of confidentiality, judgment and discretion.
 </li>
 <li>
 Fluent English
 </li>
 <li>
 Arabic desirable, not essential
 </li>
 </ul>
 
 
 
 
 
 Desirable
 
 
 <ul>
 <li>
 Previous experience in the Riyadh, KSA.
 </li>
 <li>
 Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm
 </li>
 </ul>
 
 
 
 
 
 Primary Job Purpose:
 
 
 
 
 
 
 Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm&rsquo;s strategic objectives and vision.
 
 
 The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal &amp; external), staff, suppliers and consultants.
 
 
 The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a &ldquo;can do&rdquo; attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment.
 
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 
 
 
 
 The Office Manager&rsquo;s core responsibilities include but are not limited to:
 
 
 <ul>
 <li>
 Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration)
 </li>
 <li>
 Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units)
 </li>
 <li>
 Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units)
 </li>
 <li>
 Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc.
 </li>
 <li>
 Coordinating the office&rsquo;s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration).
 </li>
 <li>
 Ensure all SLA&rsquo;s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona).
 </li>
 <li>
 Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration).
 </li>
 <li>
 Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR)
 </li>
 <li>
 Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office.
 </li>
 <li>
 Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing)
 </li>
 <li>
 Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration)
 </li>
 <li>
 Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm&rsquo;s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT)
 </li>
 <li>
 Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration)
 </li>
 <li>
 Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration &amp; Finance)
 </li>
 <li>
 Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance)
 </li>
 <li>
 Ensures that all matter-related documents are filed on Document Management System.
 </li>
 <li>
 Prompting lawyers to consistently contribute to the Knowledge Bank.
 </li>
 <li>
 Supervising, managing and training Secretaries in coordination with the Secretarial Services Manager to ensure that resources are allocated to provide excellent and reliable sercretarial support to the Fee Earners. (Secretarial Services)
 </li>
 <li>
 In collaboration with the HOO monitors and manages compliance and regulatory issues and changes impacting the office operations and clients. (Group Compliance)
 </li>
 <li>
 Ensuring office staff are adhering to firm policies. (Group Compliance)
 </li>
 <li>
 Escalate any complaints, data breaches and instances of non-compliance with firm policies or procedures to the Chief Risk &amp; Compliance Officer. (Group Compliance)
 </li>
 <li>
 Ensuring all staff complete and submit the Annual Declaration for Compliance with firm policies. (Group Compliance)
 </li>
 <li>
 Maintain training records and ensure mandatory training completion by all office staff. (Group Compliance)
 </li>
 <li>
 Liaising with the Group Compliance department to review and provide office related information for the renewal of office insurance policies. (Group Compliance)
 </li>
 <li>
 Ensure onboarding documentation is collected for new vendors, including any required due diligence forms or contracts. (Group Compliance)
 </li>
 <li>
 Regularly updating the office information (license numbers and certificates) within the Group Compliance Client Information Request document. (Group Compliance).
 </li>
 <li>
 Collaborates with the Head of Office to coordinate Cross-Selling and Cross-Training meetings and trainings to support knowledge sharing between the lawyers and the office practices. (Marketing + Knowledge Management)
 </li>
 <li>
 Safeguards the safe box containing any office valuables
 </li>
 <li>
 Administers and processes all Petty Cash transactions within the parameters of the firm&rsquo;s Finance Department policies and procedures. Maintains the Petty Cash float. Prepares Reimbursement Claims on a weekly basis (when and where required). (Finance)
 </li>
 <li>
 Manage recruitment, onboarding, performance reviews, and staff engagement initiatives for secretarial and admin teams in coordination with HR BP (HR &amp; Recruitment).
 </li>
 <li>
 Oversee secretarial teams, ensure compliance with office KPIs, and coordinate administrative and financial responsibilities. (Operations &amp; Office Management)
 </li>
 <li>
 Assist in organizing internal staff events, client-facing events, and gifting activities to enhance engagement and client relations (Business Development &amp; Events).
 </li>
 <li>
 Actively being involved in the collections and taking the necessary actions to meet targets and improve office collection (Collections Management- Finance)
 </li>
 <li>
 Coordinate CSR events, encourage team participation, and manage volunteer programs and charity initiatives as outlined by the CSR Committee (CSR &amp; Community Engagement).
 </li>
 <li>
 Ensure adherence to sustainability policies and meet ISO audit requirements, including but not limited to First Aid and Fire Warden training (ISO Certification Compliance).
 </li>
 </ul>
 
 
 
 
 
 Relationships:
 
 
 
 
 
 <ul>
 <li>
 Director of Administration
 </li>
 <li>
 Head of Office
 </li>
 <li>
 Chief Operating Officer
 </li>
 <li>
 Business Services Chiefs
 </li>
 <li>
 Heads of Departments
 </li>
 <li>
 Fee Earners
 </li>
 <li>
 Internal Clients
 </li>
 <li>
 External Clients
 </li>
 <li>
 Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries)
 </li>
 </ul>
 
 
 
 
 
 Diversity, Equity &amp; Inclusion:
 
 
 
 
 
 
 Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 
 
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 
 
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 
</div>
 <div id='job-id'>Job Id: xgloGYDtQ+L8QOjmmM9bfszuj40/5hrklDXh9xjOxGH4RRNiFqLeQNiKGynLPhWPF6+xn/6lPga186bQGKPTi7Z0+XiUbT2Bi2LaMqdkRlbKUn+xGdKqDDWdFYhV6JwqWsipL4ZMX5t5b7oJOoA+Wib9TFQa7Ol08M+tghqX0grgBz0ldroMOT6trVPlOIr+UB9E0ThexK0sHzzINMGiYqCtryz4IYDyj4Yx</div>

Job Overview PSC is seeking an experienced GM Office Manager to lead the efficient operations of our Riyadh, Saudi Arabia office. The ideal candidate will be a highly capable and results-oriented individual with strong administrative, organisational, and interpersonal skills. Reporting directly to the General Manager, the GM Office Manager will play a pivotal role in ensuring the smooth functioning of the office environment, supporting the team, and maintaining the company's high standards of professionalism. Responsibilities * Oversee all day-to-day office operations, including facilities management, procurement, and maintenance * Manage office budget and ensure compliance with company policies and procedures * Supervise and provide guidance to administrative staff, ensuring efficient workflow and high-quality output * Liaise with external vendors and service providers to arrange contractual services, such as cleaning, security, and refreshments * Maintain inventory of office supplies, equipment, and assets * Plan and coordinate office renovations, relocations, and other facility-related projects * Implement and maintain office safety protocols and ensure compliance with relevant regulations * Provide exceptional customer service to visitors, clients, and colleagues * Assist with the organisation of business travel, meetings, and events * Perform other duties and responsibilities as assigned by the General Manager Qualifications * Advanced Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field * Minimum of 3 years of experience in a similar role as a GM Office Manager or Senior Office Manager * Exceptional organisational, planning, and time management skills * Strong leadership and interpersonal skills, with the ability to motivate and manage a team * Proficiency in Microsoft Office Suite and other relevant office software * Excellent analytical and problem-solving abilities * Fluency in English and Arabic &nbsp;

GM Office Manager

<div>
 
 Job Overview
 
 
 
 PSC is seeking an experienced GM Office Manager to lead the efficient operations of our Riyadh, Saudi Arabia office. The ideal candidate will be a highly capable and results-oriented individual with strong administrative, organisational, and interpersonal skills.
 
 
 Reporting directly to the General Manager, the GM Office Manager will play a pivotal role in ensuring the smooth functioning of the office environment, supporting the team, and maintaining the company's high standards of professionalism.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Oversee all day-to-day office operations, including facilities management, procurement, and maintenance
 </li>
 <li>
 Manage office budget and ensure compliance with company policies and procedures
 </li>
 <li>
 Supervise and provide guidance to administrative staff, ensuring efficient workflow and high-quality output
 </li>
 <li>
 Liaise with external vendors and service providers to arrange contractual services, such as cleaning, security, and refreshments
 </li>
 <li>
 Maintain inventory of office supplies, equipment, and assets
 </li>
 <li>
 Plan and coordinate office renovations, relocations, and other facility-related projects
 </li>
 <li>
 Implement and maintain office safety protocols and ensure compliance with relevant regulations
 </li>
 <li>
 Provide exceptional customer service to visitors, clients, and colleagues
 </li>
 <li>
 Assist with the organisation of business travel, meetings, and events
 </li>
 <li>
 Perform other duties and responsibilities as assigned by the General Manager
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Advanced Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field
 </li>
 <li>
 Minimum of 3 years of experience in a similar role as a GM Office Manager or Senior Office Manager
 </li>
 <li>
 Exceptional organisational, planning, and time management skills
 </li>
 <li>
 Strong leadership and interpersonal skills, with the ability to motivate and manage a team
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other relevant office software
 </li>
 <li>
 Excellent analytical and problem-solving abilities
 </li>
 <li>
 Fluency in English and Arabic
 </li>
 </ul>
</div>
 <div id='job-id'>Job Id: AqEfJER7KYX3Z7qoY2iv6+w6z1zsSie5+n+lmJ9qnDta089n+FmmXWzcx+rHi9piOjS5TVLoDCBUlz/a0cxDr0MUyKItPAkRiA==</div>

BAAN Holding | بان القابضة

Job Title: Hotel Front Office ManagerCompany: BAAN Holding | بان القابضةJob Type: Full-timeLocation:&nbsp;Riyadh&nbsp;BAAN Holding Group, formerly known as Al Hokair Group, was established in 1978 and boasts a legacy spanning over five decades. As one of the pioneers in the hospitality and entertainment sectors across Saudi Arabia and the Arab world, BAAN Holding continues to expand its investments, starting with its notable ventures into catering.&nbsp;At BAAN Holding, we are committed to delivering innovative and diverse solutions in entertainment, hospitality, catering, and investment sectors. We prioritize quality and sustainability in every project we undertake, aiming to provide exceptional experiences for our customers while driving sustainable growth through innovative service models. &nbsp;Job Overview: &nbsp;The Hotel Front Office Manager is responsible for overseeing the front office operations, ensuring exceptional guest service and satisfaction. This role includes managing the front desk team, coordinating guest services, and implementing procedures to enhance operational efficiency and guest experience.&nbsp;Key Responsibilities: &nbsp;Front Office Operations:<ul><li>Manage daily front office operations, including check-in/check-out processes, reservations, and guest inquiries.</li><li>Ensure smooth and efficient front desk operations while maintaining high standards of guest service.</li><li>Develop and implement standard operating procedures (SOPs) for front office operations.</li></ul>Guest Services:<ul><li>Foster a welcoming atmosphere and ensure that guests receive prompt and courteous service.</li><li>Address guest complaints and feedback effectively, ensuring resolution and satisfaction.</li><li>Organize and oversee concierge services, providing guests with information on local attractions and services.</li></ul>Staff Management:<ul><li>Train, and supervise front office staff, ensuring high performance and professional development.</li><li>Conduct regular performance evaluations and provide ongoing coaching and support.</li><li>Schedule staff shifts and ensure adequate coverage during peak times.</li></ul>Reservations Management:<ul><li>Manage reservations and room inventory to optimize occupancy rates.</li><li>Collaborate with sales and marketing teams to develop pricing strategies and promotional offers.</li><li>Analyze booking patterns to forecast demand and adjust strategies accordingly.</li></ul>Reporting and Analysis:<ul><li>Prepare reports on front office performance, guest satisfaction, and occupancy trends.</li><li>Analyze data to identify areas for improvement and implement necessary changes.</li><li>Maintain accurate records of guest feedback and implement action plans for improvement.</li></ul>Collaboration:<ul><li>Work closely with other departments, such as housekeeping and maintenance, to ensure seamless guest experiences.</li><li>Coordinate special events and group bookings, ensuring all guest needs are met.</li></ul>Training and Development:<ul><li>Develop training programs for new front office staff to enhance service quality.</li><li>Conduct ongoing training sessions on customer service, software usage, and hotel policies.</li></ul>Technology Management:<ul><li>Oversee the operation of front office technology systems, including property management systems (PMS).</li><li>Ensure staff are trained on new technology and assist with troubleshooting as needed.</li></ul>Budget Management:<ul><li>Analyze labor and supply costs to maximize efficiency without compromising quality.</li></ul>&nbsp;Qualifications:&nbsp;<ul><li>Bachelor’s degree in Hospitality Management, Business Administration, or a related field.</li><li>Minimum of 7 years of experience in front office operations within the hospitality industry, with at least 5 years in a supervisory or management role.</li><li>Knowledge of hospitality industry trends and best practices.</li><li>Excellent leadership, interpersonal and communication skills</li><li>Commitment to delivering a high level of customer service</li><li>Ability to find creative solutions with proven problem-solving capabilities offering support where required</li><li>Personal integrity, with the ability to work in an environment that demands excellence, time and energy</li></ul>&nbsp;Thank you for your interest in joining BAAN Holding&nbsp;family. We look forward to reviewing your application.

Hotel Front Office Manager

<div>
 
 
 Line of Service
 
 
 Internal Firm Services
 
 
 
 
 Industry/Sector
 
 
 Not Applicable
 
 
 
 
 Specialism
 
 
 IFS - Internal Firm Services - Other
 
 
 
 
 Management Level
 
 
 Manager
 
 
 
 
 Job Description &amp; Summary
 
 
 Provide strategic leadership for multi-disciplinary office management operations including quality assurance and policy reviews.
 
 
 Responsible for the smooth running of local office operations, including administrative support, material supplies and front desk personnel, under the guidelines set forth by the Senior Manager. In addition, acts as the main liaison between Front Office (LoS) and Back Office (Support functions) staff for directing to services and facilities.
 
 
 Ensures the smooth operations of the office by coordinating administrative support in an efficient and effective manner and that consumables and supplies are arranged for.
 
 
 
 
 Primary responsibilities&nbsp;
 
 
 
 
 Financial &nbsp;
 
 
 <ul>
 <li>
 In line with Procurement guidelines, work with finance and purchasing with regards to providing office needs including supplies, consumables, stationery, office machinery, shredding, cleaning, and related service agreements&nbsp;
 </li>
 <li>
 Liaise with procurement with respect to RFPs on wider office purchases&nbsp;
 </li>
 <li>
 Manage the relationship with external vendors, develop and maintain vendors portfolio. Review the LPOs issued for vendors, follow up with finance for payments.&nbsp;
 </li>
 <li>
 Coordinate local internal events such as office events with close liaison with Cluster Office Senior Manager &nbsp;while abiding by budget &nbsp;
 </li>
 <li>
 Propose cost saving solutions as appropriate&nbsp;
 </li>
 <li>
 Assist in the preparation of the office budget. Adhere to the allocated budget for the Office Services function&nbsp;
 </li>
 <li>
 Manage the provision of Meeting Room Services- bookings, catering, equipment, e.g. Audio Visual equipment.&nbsp;
 
 
 </li>
 </ul>
 
 Customer &nbsp;
 
 
 <ul>
 <li>
 Strategically manage office space in the LV office by maximizing utilization (workspace and parking) and proposing solutions for our fast-growing staff population.&nbsp;
 </li>
 <li>
 Support in the development of policies and procedures and ensure that they are being followed by the team&nbsp;
 </li>
 <li>
 Work towards being a high quality internal service provider and to ensure that all administrative support requirements are being met&nbsp;
 </li>
 <li>
 Handle and report ad-hoc issues as they arise&nbsp;
 </li>
 <li>
 Act as an interface between administrative staff and management&nbsp;
 </li>
 <li>
 Review the LPOs issued for vendors, follow up with finance for payment&nbsp;
 </li>
 <li>
 Act as a key liaison with the LV office landlord to facilitate communication and address any issues.&nbsp;
 
 </li>
 </ul>
 &nbsp;&nbsp;
 
 
 
 Internal Process &nbsp;
 
 
 <ul>
 <li>
 Provide efficient internal administrative services including courier, mail, cars, limousine services, office supplies etc&nbsp;
 </li>
 <li>
 Work closely with BR team to ensure Office policies are adhered to with respect to security, fire warden and emergencies &nbsp;
 </li>
 <li>
 Introduce new processes or optimise current ones to improve quality of office services and EAs&nbsp;
 </li>
 <li>
 Ensure that a positive, well-maintained work environment is provided for staff&nbsp;
 
 
 </li>
 </ul>
 
 Learning and Growth &nbsp;
 
 
 <ul>
 <li>
 Coach and develop direct reports, overseeing their assigned tasks and dealing with any issues that arise &nbsp;
 </li>
 <li>
 Recruit and onboard new office admin staff &nbsp;
 </li>
 <li>
 Act as people manager for direct reports&nbsp;
 </li>
 <li>
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed&nbsp;
 </li>
 <li>
 Ensure quality assurance in all day-to-day office management operations, including overseeing the office management team.&nbsp;
 </li>
 <li>
 Maintain high levels of customer service while ensuring that staff feel motivated and productive.&nbsp;
 </li>
 <li>
 Develop KPIs for the office management service to track performance and improvements.&nbsp;
 </li>
 <li>
 Coach and upskill junior team members, overseeing their tasks and addressing any issues that arise.&nbsp;
 </li>
 <li>
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed.&nbsp;
 
 </li>
 </ul>
 
 Knowledge, skills, and abilities&nbsp;
 
 
 
 
 Education&nbsp;
 
 
 <ul>
 <li>
 Bachelor's degree required &nbsp;
 </li>
 <li>
 Fluency &nbsp;in spoken and written English, proficiency in Arabic is an advantage&nbsp;
 </li>
 <li>
 7+ years' experience of providing office services in a professional services environment, or equivalent internal experience
 </li>
 <li>
 Experience with a professional services firm preferred&nbsp;
 </li>
 <li>
 Prior people management/team lead experience &nbsp;
 
 </li>
 </ul>
 &nbsp;&nbsp;
 
 
 
 Knowledge and &nbsp;Skills&nbsp;
 
 
 <ul>
 <li>
 Pragmatic and objective approach to problem solving and ability to multitask&nbsp;
 </li>
 <li>
 Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions&nbsp;
 </li>
 <li>
 Strong interpersonal and consultative skills in order to consult and build strong credible relationships with a broad range of stakeholders&nbsp;
 </li>
 <li>
 Strong managerial presence with customer focus and ability to manage a team to provide high level of service&nbsp;
 </li>
 <li>
 Strong coaching and mentoring &nbsp;skills&nbsp;
 </li>
 <li>
 Excellent oral and written communication&nbsp;
 </li>
 <li>
 Demonstrates sensitivity together with the ability to negotiate effectively and influence others when appropriate&nbsp;
 </li>
 <li>
 Seeks and applies knowledge and skills, continually striving to improve within role. &nbsp;Advocate best practice in this regard to others.&nbsp;
 </li>
 <li>
 This role requires an effective team player who is able to promote and demonstrate one Firm and team working, contributing to the goals and objectives of the office management function&nbsp;
 </li>
 <li>
 Should possess a strong focus on customer service for both internal and external clients. &nbsp;Advocate best practice in this regard and demonstrate in role&nbsp;
 </li>
 <li>
 Will need to keep up to date with Office Management best practice, changes to systems policies and procedures&nbsp;
 </li>
 <li>
 Must be flexible, able to work with change, adapting as appropriate and encouraging others to do so&nbsp;
 </li>
 <li>
 Ability to work accurately whilst under tight time constraint and high-quality standards&nbsp;
 </li>
 <li>
 Knowledge of all relevant local legislation and regulations including Contractors&nbsp;
 </li>
 <li>
 Knowledge of the firm's supplier contracts&nbsp;
 </li>
 <li>
 Discretion skills and ability to maintain confidential data
 
 </li>
 </ul>
 
 
 Required Skills
 
 
 
 
 
 Optional Skills
 
 
 Accepting Feedback, Accepting Feedback, Active Listening, Analytical Thinking, Architectural Management, AutoCAD (Drawing Software), CAD Standards, CCURE (Security Management Software), Coaching and Feedback, Communication, Corrective Maintenance, Correspondence Management, Cost Management, Coworking Space Management, Creativity, Cross-Functional Team Coordination, Customer Experience (CX) Strategy, Demand Management, Embracing Change, Emergency Response System Maintenance, Emotional Regulation, Empathy, Environment, Health, and Safety (EHS) Program Development, Event Execution, Facilities Engineering {+ 66 more}
 
 
 
 
 
 Desired Languages
 
 
 
 
 (If blank, desired languages not specified)
 
 
 
 
 
 
 Travel Requirements
 
 
 Not Specified
 
 
 
 
 Available for Work Visa Sponsorship?
 
 
 No
 
 
 
 
 Government Clearance Required?
 
 
 No
 
 
 
 
 Job Posting End Date
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
</div>
 <div id='job-id'>Job Id: hRW9emzOJfaIwjl2eEwQfO1xfUioe0skk8WMIZfZnI8pFVk9+v8g8WfmI2HIRn7BguATOpyvyNpmh7REUA3waFQrTqb+hSXxe7YtSM7PTHTjreC2WYSsvRCSCQcRWgyKoYd536ewp+0+c8Xf4Qy3ptltqEZCJRVa6K3dAqMCikzm/YOHkWy92j1kcvhyCeFDeGoWEbZmXG3a57RXbjFh2suQHHLqLI/fRGg=</div>

Office Manager - Laysen Valley Office

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
 <li>
 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
 <li>
 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
 <li>
 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
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 Experience:Robust experience in a similar role.
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 Self-Motivation:Proactive and self-driven approach to office management.
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 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
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 Attention to Detail:Strong focus on accuracy and detail in all tasks.
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 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
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 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
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 IT Proficiency:Strong proficiency in office software and IT systems.
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 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
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 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
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 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
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 Professional, international working environment
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 Challenging, rewarding career
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 Collaborative environment
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 Competitive compensation package, including performance based annual bonus
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 25 working days vacation
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 Health Insurance
 
 
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 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
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