office manager

Jurisnexa Global Legal & Associoates

The Office Manager is responsible for overseeing the daily operations of the office to ensure efficiency, organisation, and smooth workflow. This role involves supervising administrative staff, managing office resources, and supporting management in creating a productive work environment.Key Responsibilities<ul><li>Oversee and coordinate daily office operations, including scheduling, correspondence, and record-keeping.</li><li>Supervise, train, and support administrative staff.</li><li>Manage office supplies, inventory, and vendor relationships.</li><li>Ensure office equipment is properly maintained and functioning.</li><li>Prepare reports, presentations, and data analysis as requested.</li><li>Handle incoming and outgoing communications, including emails, calls, and mail.</li><li>Support HR with onboarding, attendance tracking, and employee record maintenance.</li><li>Assist in budgeting, expense tracking, and invoice processing.</li><li>Maintain a clean, safe, and professional office environment.</li><li>Develop and implement office policies and procedures to improve efficiency.</li></ul>Qualifications &amp; Skills<ul><li>Proven experience as an Office Manager, Administrative Manager, or similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.</li><li>Knowledge of basic accounting and HR practices is an asset.</li><li>Problem-solving skills and the ability to handle sensitive information with discretion.</li><li>Minimum 2-year work experience in same field.</li></ul>Job Types: Full-time, PermanentPay: &#8377;15,000.00 - &#8377;45,000.00 per monthBenefits:<ul><li>Commuter assistance</li><li>Food provided</li></ul>

Office Manager

Wattsmart Electric LLC

Job Summary We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will have experience in construction management and possess strong leadership skills to ensure a productive and efficient work environment. This role involves managing schedules, budgets, and vendor relationships while maintaining effective communication within the team and with external partners.Responsibilities<ul><li>Oversee daily office operations, ensuring smooth workflow and efficiency.</li><li>Manage scheduling for staff and appointments, optimizing time management.</li><li>Maintain accurate filing systems for documentation and records.</li><li>Handle budgeting processes, including tracking expenses and preparing financial reports.</li><li>Ensure effective phone etiquette when interacting with clients and vendors..</li><li>Manage vendor relationships, negotiating contracts and ensuring service quality.</li><li>Utilize QuickBooks for financial tracking and reporting purposes.</li><li>Implement office management best practices to enhance productivity.</li></ul>Skills<ul><li>Proven experience in office management is preferred.</li><li>Strong budgeting skills with attention to detail in financial matters.</li><li>Excellent file management abilities to maintain organized records.</li><li>Exceptional phone etiquette for professional communication.</li><li>Comprehensive knowledge of office management principles and practices.</li><li>Effective schedule management skills to prioritize tasks efficiently.</li><li>Proficiency in QuickBooks or similar accounting software.</li><li>Strong vendor management capabilities to maintain positive relationships.</li><li>Demonstrated team management skills with the ability to motivate staff.</li></ul>We look forward to welcoming an Office Manager who is dedicated to fostering a collaborative environment while ensuring operational excellence within our organization.Job Type: Full-timePay: $20.00 - $23.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li><li>Professional development assistance</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li><li>Administrative experience: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Yakima, WA 98901 (Preferred)</li></ul>Ability to Relocate:<ul><li>Yakima, WA 98901: Relocate before starting work (Required)</li></ul>Work Location: In person

Big Little Kids Childcare Center LLC

<div>Benefits: 
<ul><li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Paid time off</li>
</ul> 
Benefits/Perks 
<ul>
<li>Flexible Scheduling</li>
<li>Competitive Compensation</li>
<li>Careers Advancement</li>
</ul> 
Job Summary 
We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. 
 
 
Responsibilities 
<ul>
<li>Maintain calendar of appointments and meetings</li>
<li>Design the office layout with efficiency and organization in mind</li>
<li>Collaborate with human resources to create, update, and maintain office procedures</li>
<li>Maintain office equipment in good working order with the assistance of the IT department</li>
<li>Pay and record invoices</li>
<li>Negotiate contracts and pricing with vendors and service providers</li>
<li>Accurately maintain general office budget</li>
</ul> 
Qualifications 
<ul>
<li>High school diploma/GED required, some college preferred</li>
<li>Previous experience as an Office Manager or similar position preferred</li>
<li>Understanding of office equipment, systems, and procedures</li>
<li>Skilled in Microsoft Office, Excel, and Outlook</li>
<li>Excellent time management skills and ability to prioritize multiple tasks</li>
<li>Strong problem-solving skills and attention to detail</li>
<li>Excellent verbal and written communication skills</li></ul></div>

Samaya Investment Company

<div>
 
 
 About Us
 
 
 
 Samaya Investment is a leading company in developing and managing cultural projects locally and internationally, with 20+ years of expertise in museums, exhibitions, events, and major festivals.
 
 
 
 
 
 
 Job Title: CEO Office Manager
 
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 Department:
 
 Office of the CEO
 
 
 
 Reports To:
 
 Chief Executive Officer
 
 
 
 
 
 
 Role Purpose
 
 
 
 The CEO Office Manager plays a critical role in supporting the Chief Executive Officer by ensuring the smooth operation of the executive office. This includes managing daily activities, coordinating across departments, representing the CEO in selected meetings, and handling sensitive communications with the utmost professionalism and confidentiality.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive Support
 
 
 <ul>
 <li>
 Act as the primary liaison between the CEO and internal/external stakeholders.
 </li>
 <li>
 Manage the CEO&rsquo;s calendar, travel, and meeting logistics.
 </li>
 <li>
 Prepare agendas, presentations, reports, and follow-up actions.
 </li>
 <li>
 Handle confidential documents with discretion.
 </li>
 </ul>
 
 
 2. Office &amp; Operations Management
 
 
 <ul>
 <li>
 Oversee daily operations of the CEO&rsquo;s office.
 </li>
 <li>
 Ensure availability of office resources and coordinate facility needs.
 </li>
 <li>
 Liaise with HR, Finance, and Administration for support services.
 </li>
 <li>
 Monitor workflows and prioritize tasks to enhance productivity.
 </li>
 </ul>
 
 
 3. Communication &amp; Coordination
 
 
 <ul>
 <li>
 Draft and manage correspondence, memos, and emails on behalf of the CEO.
 </li>
 <li>
 Maintain effective communication between the CEO and all departments.
 </li>
 <li>
 Facilitate timely information flow and follow-up on requests.
 </li>
 <li>
 Represent the CEO in meetings when required and document outcomes.
 </li>
 </ul>
 
 
 4. Project &amp; Task Management
 
 
 <ul>
 <li>
 Track strategic initiatives and ensure timely execution.
 </li>
 <li>
 Follow up on action items and prepare progress reports.
 </li>
 <li>
 Support special projects and business initiatives.
 </li>
 </ul>
 
 
 5. Stakeholder &amp; Relationship Management
 
 
 <ul>
 <li>
 Build and maintain relationships with partners, clients, and government entities.
 </li>
 <li>
 Organize high-level meetings, conferences, and events.
 </li>
 <li>
 Manage protocol and hospitality for VIP visitors.
 </li>
 </ul>
 
 
 6. Confidentiality &amp; Governance
 
 
 <ul>
 <li>
 Safeguard sensitive information and ensure policy compliance.
 </li>
 <li>
 Support board meetings through documentation and minute-taking.
 </li>
 <li>
 Maintain organized filing systems for executive records.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Public Administration, or related field.
 </li>
 <li>
 Minimum 5 years of experience in executive support or office management.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in office software and productivity tools.
 </li>
 <li>
 High level of professionalism and confidentiality.
 </li>
 <li>
 Fluency in Arabic and English (spoken and written).
 </li>
 </ul>
 
 
</div>

Veterans Choice Services LLC

Office Manager &ndash; Veterans Choice Services, LLC (Phoenix, AZ)Pay: $35 &ndash; $40 per hour + Monthly Insurance StipendJob Type: Full-Time | On-Site | Fast-Growing CompanyAbout Veterans Choice Services, LLC Veterans Choice Services, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) specializing in government contracting and facility maintenance services, including grounds management, concrete and asphalt work, irrigation, janitorial, and related operations. We pride ourselves on excellence, integrity, and reliability &mdash; delivering projects that honor commitments and exceed expectations.As we continue to grow rapidly, we are seeking a detail-oriented and tech-savvy Office Manager to strengthen our operations and ensure smooth financial and administrative performance.Position SummaryThe Office Manager will be the administrative and operational hub of Veterans Choice Services. This role manages payroll, invoicing, vendor coordination, and financial reporting while supporting the owner and ensuring all office processes run efficiently. You&rsquo;ll be handling a wide range of administrative and accounting tasks in a dynamic contracting environment &mdash; perfect for someone who thrives on organization, accuracy, and teamwork.Key ResponsibilitiesManage time &amp; attendance systems, ensuring accurate payroll and employee records. Process payroll and maintain compliance with labor regulations. Utilize QuickBooks for billing, invoicing, accounts payable, and accounts receivable. Create and manage spreadsheets and reports for contract tracking, job costing, and financial analysis. Contact and coordinate with vendors and subcontractors &mdash; quotes, invoices, and follow-upSupport contract administration and maintain all documentation and compliance records. Assist with insurance, benefits, and HR-related tasks as needed. Maintain organized digital and physical filing systems. Provide executive support to the owner on day-to-day operations and special projectsQualifications&#9989; Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)&#9989; Skilled in QuickBooks for billing, invoicing, and financial tracking&#9989; Strong ability to create and manage spreadsheets and reports&#9989; Experience with payroll and timekeeping systems&#9989; Excellent communication and organizational skills&#9989; High attention to detail and ability to manage multiple priorities&#9989; Minimum 3&ndash;5 years of experience in an office management or administrative accounting role&#9989; Advanced English fluency (written and verbal)Preferred Traits: Self-motivated and proactive &mdash; able to identify and solve problems independently. Comfortable in a fast-paced, growing environment. Demonstrates integrity, accountability, and reliability. Interest or background in construction, contracting, or government services is a plus.Compensation &amp; Benefits$35 &ndash; $40 per hour, based on experienceMonthly Insurance StipendGrowth opportunities as the company expandsWork with a veteran-owned, mission-driven teamJob Type: Full-timePay: $35.00 - $40.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Confidential Careers

<div>
 
 
 Job Summary
 
 
 
 The Office Manager ensures the smooth and efficient operation of the office by overseeing administrative systems, supervising staff, and coordinating daily activities. This role is critical in maintaining organizational effectiveness, supporting cross-departmental collaboration, and providing accurate reporting to assist top management in decision-making.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Office Management
 
 
 <ul>
 <li>
 Maintain office efficiency through strategic planning, system implementation, and workspace organization.
 </li>
 <li>
 Allocate resources effectively to support operational needs.
 </li>
 <li>
 Supervise and coordinate office staff to ensure high productivity.
 </li>
 <li>
 Facilitate seamless communication and coordination across departments.
 </li>
 <li>
 Develop, implement, and monitor office procedures and standards.
 </li>
 <li>
 Manage executive calendars, appointments, and meeting logistics.
 </li>
 <li>
 Promote a positive and collaborative office environment.
 </li>
 </ul>
 
 
 
 
 
 2. Correspondence &amp; Information Management
 
 
 <ul>
 <li>
 Ensure the confidentiality, integrity, and security of all office correspondence and sensitive information.
 </li>
 <li>
 Establish and maintain organized, up-to-date filing and documentation systems.
 </li>
 <li>
 Oversee scheduling and reminders for executive appointments and critical meetings.
 </li>
 </ul>
 
 
 
 
 
 3. Reporting &amp; Documentation
 
 
 <ul>
 <li>
 Prepare professional, accurate reports, memos, and presentations within set deadlines.
 </li>
 <li>
 Ensure timely submission of documents for review and signature (within one business day of instruction).
 </li>
 <li>
 Maintain high standards of accuracy, quality, and presentation in all documentation.
 </li>
 </ul>
 
 
 
 
 
 Job Knowledge &amp; Skills
 
 
 <ul>
 <li>
 Strong knowledge of office management practices and administrative procedures.
 </li>
 <li>
 Proven experience in staff supervision and delegation.
 </li>
 <li>
 Proficiency in data collection, monitoring, and reporting.
 </li>
 <li>
 Excellent command of English (written and spoken).
 </li>
 <li>
 High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Knowledge of Arabic is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 
 Total Experience:
 
 Minimum 9 years
 </li>
 <li>
 
 In-role Experience:
 
 Minimum 5 years in office management
 </li>
 <li>
 
 GCC Experience:
 
 Minimum 4 years
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration or a related field.
 </li>
 </ul>
</div>

Pack On The Go

<div>We&rsquo;re looking for a highly driven Office Manager to help lead our company and keep both office and field operations running smoothly. This role is perfect for someone who thrives on organization, accountability, and teamwork.
You&rsquo;ll oversee daily office operations, manage bookkeeping and collections, and ensure our administrative systems are efficient and accurate. Having experience in the restoration or insurance claims industry is a plus, but not required.
The ideal candidate is detail-oriented, proactive, and a natural problem solver who loves motivating and supporting others to perform their best work.
Compensation:
$65,000 - $75,000 yearly
Responsibilities:<ul><li>
Manage daily office operations and administrative team</li><li>
Handle bookkeeping, invoicing, and collections</li><li>
Streamline processes to improve communication between office and field teams</li><li>
Maintain accurate job documentation, billing, and reporting</li><li>
Ensure compliance with company policies and procedures</li><li>
Assist with scheduling, client communication, and project tracking</li><li>
Support leadership in maintaining high standards of service and professionalism</li></ul>
Qualifications:<ul><li>
Familiarity with Microsoft Office or similar systems
</li><li>Excellent time management, problem-solving, and communication skills</li>
<li>2 years of management experience or similar work experience required
</li><li>High school graduate, G.E.D. recipient, or equivalent
</li></ul><ul><li>Familiar with using Quickbooks</li></ul>
About Company 
At Pack On The Go, we&rsquo;re more than a moving and storage company &mdash; we&rsquo;re a team on a mission to change lives. For over 20 years, we&rsquo;ve helped families and businesses recover from life&rsquo;s most challenging moments by carefully packing, storing, and restoring their valued belongings. Our work provides more than just logistics; it restores a sense of security, comfort, and hope when people need it most.
When you join our team, you&rsquo;re not just taking a job; you&rsquo;re becoming part of a company that makes a real difference, helping people rebuild their lives one box at a time.</div>

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