office manager

Elite Fire Protection Systems

Job Title: Office Manager(with Marble &amp; Natural Stone Industry Experience)Location: Doha, QatarJob Type: Full-timeJob Description:Phoenix Marble &amp; Stone is seeking an experienced, highly organized, and proactive Office Manager to oversee our daily administrative operations. The ideal candidate must have a solid background working within the marble, granite, and natural stone sector, possessing a deep understanding of the industry's workflows, documentation, and client coordination.Key Responsibilities:<ul><li>Manage day-to-day office operations, administrative procedures, and executive support.</li><li>Coordinate between the management, factory/site teams, and clients regarding stone and marble project requirements.</li><li>Handle industry-specific documentation, including delivery notes, material submittals, and supplier invoices.</li><li>Maintain accurate filing systems for ongoing marble projects, contracts, and procurement orders.</li><li>Supervise office staff, manage schedules, and handle incoming corporate communications.</li></ul>Requirements &amp; Qualifications:<ul><li>Proven experience as an Office Manager or Senior Administrator (Minimum 3&ndash;5 years).</li><li>Mandatory: Prior experience working within a Marble, Granite, or Natural Stone company.</li><li>Strong knowledge of marble types, fabrication workflows, or stone project coordination is highly preferred.</li></ul>Work Location: In person

Office Manager

Q39 Restaurant

<div>JOB SUMMARY: Part Time Office Manager
Reports to: General Manager
Compensation: $25.00-$30.00Hr 
 
Hours:15-25 a Week 
 
Company: Q39 LLC
Job Purpose:
Our passion is creating craveable, memorable dining experiences. The Office Manager supports all daily back-office functions at the restaurant for FOH and BOH managers and staff. Primary functions include AP invoice management, petty cash maintenance, payroll preparation, HR tasks, administration of supplies and paperwork, and coordination mail, deliveries, phone calls, and guest inquiries. This position is the main information and communication hub for the restaurant. This a Part Time Position only. Flexible hours, AM &amp; PM shifts. NO Weekends.
Key Accountabilities:
<ul><li>Office Systems &amp; Organization &ndash; Ensure all office systems are utilized effectively for accuracy, timeliness, and efficiency; maintain digital and paper records, mail, and supply management.
</li><li>Accounting &amp; Finance &ndash; Process accounts payable invoices, record deposits, reconcile petty cash and purchase cards, manage weekly bank deposits, and reconcile vendor accounts to prevent errors.
</li><li>Human Resources Support &ndash; Assist with onboarding, employee time punches, password resets, employment verifications, personnel files, PTO reporting, payroll preparation, and employee recognitions.
</li><li>Vendor &amp; Maintenance Coordination &ndash; Act as point of contact for vendors, distributors, and maintenance providers; coordinate facility upkeep, inspections, and track service follow-ups.
</li><li>Compliance &amp; Inspections &ndash; Support managers during EcoSure, health, and facility inspections; assist HOH (Heart of House) and FOH (Front of House) teams in maintaining cleanliness and compliance.
</li><li>Communication &amp; Support &ndash; Manage manager log follow-ups, customer service calls, receipts, reservations, and carry-out orders; serve as a reliable support resource for the executive and management teams.
</li><li>Projects &amp; Inventory &ndash; Run reports, maintain gift card inventory, order supplies, receive packages, and complete special projects as assigned by executive leadership.
</li></ul>Requirements:
<ul><li>Adept, high-caliber communication skills (in-person, phone, and written) for managers, staff, vendors, and guests.
</li><li>Being a self-starter and can work independently.
</li><li>Very adept with personal computers, tablets, and mobile devices
</li><li>Experience with accounts payable entries.
</li><li>Experience with human resources software, Paycom preferred.
</li><li>Extensive knowledge of Microsoft Office software (excel, power point, and word)
</li><li>Outstanding organizational skills and time management skills in a fast-paced environment.
</li><li>Familiarity with various internet browsers: Google, Edge, Microsoft Office SharePoint (cloud-based) preferred.
</li><li>Basic understanding of hospitality and restaurant industry operations and standards.
</li><li>1-year restaurant experience preferred</li></ul></div>

Frakes Construction, LLC

Job Summary We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. This role is vital in ensuring smooth administrative functions, exceptional customer service, and efficient management of office resources. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive attitude to create a welcoming and productive workplace. As Office Manager, you will serve as the backbone of our administrative team, supporting staff, managing office systems, and maintaining a professional atmosphere that fosters growth and collaboration.Responsibilities<ul><li>Oversee calendar management and scheduling for meetings, appointments, and office events to ensure optimal time utilization.</li><li>Maintain accurate data entry, filing systems, and document proofreading to support administrative accuracy and efficiency.</li><li>Utilize computer skills across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports, correspondence, and presentations.</li><li>Handle clerical tasks such as filing, photocopying, scanning documents, and managing office supplies inventory.</li><li>Provide exceptional customer support by addressing inquiries promptly and professionally while maintaining positive relationships with clients and vendors.</li><li>Support bookkeeping activities using QuickBooks or similar software to manage invoices, payments, and financial records as needed.</li><li>Assist with personal assistant duties such as travel arrangements or confidential correspondence when required.</li><li>Ensure office management procedures are followed to promote a safe, organized, and efficient work environment.</li></ul>Qualifications<ul><li>Proven experience in office management or administrative roles with strong organizational skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic computer literacy.</li><li>Excellent communication skills with strong phone etiquette; bilingual abilities are a plus.</li><li>Prior clerical experience including data entry, filing, proofreading, and document management.</li><li>Experience with bookkeeping software such as QuickBooks or similar platforms is preferred.</li><li>Demonstrated ability to multitask effectively while managing time efficiently in a fast-paced setting.</li><li>Join us as an Office Manager to lead our administrative team with energy and precision! Your expertise will help create an organized environment where our team can thrive while delivering outstanding service to clients and visitors alike. We value proactive professionals who take initiative&mdash;your skills will be essential in supporting our mission of excellence every day!</li></ul>Pay: From $20.00 per hourWork Location: Hybrid remote in Groves, TX 77619

Maine-ly Elder Care

Job Title: Office Manager &ndash; Licensed Personal Care AgencyPosition SummaryThe Office Manager oversees the daily administrative and operational functions of a licensed personal care agency. This role ensures efficient office operations, compliance with state and federal regulations, coordination of caregiver services, and accurate management of client and employee records. The Office Manager serves as a key liaison between clients, caregivers, and management to support high-quality care delivery.Key Responsibilities1. Administrative &amp; Office Operations&middot; Oversee daily office operations, including scheduling, clerical tasks, and workflow coordination&middot; Manage office supplies, equipment, and general administrative support functions&middot; Maintain accurate filing systems and documentation for clients and staff&middot; Act as the primary point of contact for phone calls, emails, and inquiries2. Scheduling &amp; Care Coordination&middot; Coordinate caregiver schedules and client assignments&middot; Ensure adequate staffing coverage and respond to last-minute changes or call-outs&middot; Match caregivers to clients based on needs, availability, and qualifications&middot; Communicate scheduling updates with staff and clients3. Compliance &amp; Regulatory Oversight&middot; Ensure adherence to state licensing requirements and agency policies&middot; Maintain compliance with HIPAA, Medicaid, and other applicable regulations&middot; Monitor documentation such as service notes, EVV (Electronic Visit Verification), and care records&middot; Support audits, inspections, and accreditation processes4. Billing, Payroll &amp; Financial Support&middot; Assist with billing, claims processing, and insurance verification (Medicaid, private insurance, etc.)&middot; Process payroll, timesheets, and caregiver visit logs&middot; Support accounts payable/receivable and financial recordkeeping&middot; Maintain accurate financial documentation and reports5. Human Resources &amp; Staff Management&middot; Assist with recruitment, interviewing, and onboarding of caregivers and office staff&middot; Maintain personnel files, credentials, and required training records&middot; Support staff supervision, communication, and performance tracking&middot; Facilitate orientation and ongoing staff education6. Client Services &amp; Communication&middot; Serve as a liaison between clients, families, caregivers, and management&middot; Handle client intake, referrals, and service inquiries&middot; Address concerns, complaints, and service issues professionally&middot; Maintain strong relationships to ensure client satisfactionQualificationsEducation &amp; Experience&middot; High School Diploma required; Associate&rsquo;s or bachelor's degree in business, or related field preferred&middot; 2+ years of office management or healthcare administrative experience preferred&middot; Experience in a home care or personal care agency strongly preferredSkills &amp; Knowledge&middot; Knowledge of Medicaid, and personal care service regulations&middot; Strong organizational, multitasking, and leadership skills&middot; Excellent communication and customer service abilities&middot; Proficiency in Microsoft Office and healthcare scheduling/EHR systems&middot; Ability to handle confidential information and maintain professionalismWork Environment&middot; Office-based role with frequent communication with field staff, clients, and healthcare providers&middot; Fast-paced environment requiring multitasking and problem-solving&middot; May require occasional after-hours coordination or on-call support depending on agency needsKey Competencies&middot; Leadership and team coordination&middot; Attention to detail and regulatory compliance&middot; Problem-solving and decision-making&middot; Time management and prioritization&middot; Customer service excellencePay and Benefits&middot; We offer competitive, experience-based compensation for qualified candidates.&middot; Generous pay and paid time off.&middot; 401KPay: $25.11 - $30.24 per hourBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

News Literacy Project

<div>Who we are
The News Literacy Project, founded in 2008, is a nonpartisan, nonprofit organization building a national movement to ensure that all students are guaranteed to be skilled in news literacy before high school graduation, giving them the knowledge and ability to participate in civic society as well-informed, critical thinkers. NLP is the country&rsquo;s leading provider of news literacy education and works with districts and educators in all 50 states, primarily through our signature e-learning platform, Checkology&reg;, and weekly educator newsletter, The Sift&reg;. To read more about the organization and our plans, visit our website. 
Where you fit in
The News Literacy Project empowers educators to teach middle and high school students how to sort fact from fiction in the digital age. We are at an exciting inflection point for our work, and we are making critical investments to rapidly scale our growth and impact. To that end, we are seeking an Office Manager to oversee office administration and ensure efficient day-to-day operations. This is a great opportunity for you to support the operational foundation of a mission-driven organization and help ensure staff across the country have what they need to succeed. We&rsquo;re looking for someone who can have an immediate and meaningful impact on our work, bringing strong organizational skills, attention to detail, and a collaborative spirit.
This position reports to the Director of Administration. 
About the position
The Office Manager provides essential administrative and operational coordination to the organization, helping ensure that office systems, supplies, communications, and processes run smoothly and effectively. Working closely with the Director of Administration and collaborating across teams, this position supports staff needs, coordinates logistical and administrative activities, and helps maintain an organized and welcoming work environment. This role is well suited for someone who enjoys creating order, solving problems, managing multiple priorities, and supporting colleagues in a mission-driven nonprofit setting.
Specifically, in this job, you will:<ul><li>
Sort and distribute incoming mail once or twice per week.</li><li>
Scan all incoming checks and route them to appropriate staff once or twice per week.</li><li>
Serve as liaison with building management for office needs, conference room reservations and other staff requests.</li><li>
Create tax acknowledgment letters and assist the Development team with other special mailings or projects once or twice per week.</li><li>
Answer the office phone; retrieve and distribute incoming voicemails to staff.</li><li>
Monitor, respond to and route messages received through the organization&rsquo;s general email inbox.</li><li>
Keep the NLP office workspace and files organized.</li><li>
Maintain the office supply, equipment, and swag/collateral inventory.</li><li>
Coordinate the mailing of supplies to staff and NLP swag/collateral to staff, educators, partners, and supporters.</li><li>
Assist in coordinating logistics for conferences that NLP staff attend, including shipping booth materials, collateral, and swag for events.</li><li>
Support staff with procurement needs, including securing travel reservations, making professional development purchases, procuring supplies, etc.</li><li>
Work on special projects and event support as assigned.</li><li>
Assist with accounts payable and administrative finance processes as assigned.</li></ul> 
This part-time position (20 hours per week) is based in Washington, DC. The Office Manager is expected to work in person in the Washington office four days per week, with the opportunity to work remotely one day per week. Once per year the Office Manager is expected to travel for the annual all-staff retreat. Highly qualified candidates who live in the D.C. area and are authorized to work in the United States are encouraged to apply. 
About you
This position will support teams that impact many thousands of educators and hundreds of thousands of students in schools across the country, and it plays an important role in achieving our organizational strategy. As the Office Manager, you will partner with the Director of Administration and Chief Operating Officer to ensure staff have the operational support, systems, and resources they need to do their best work in service of NLP&rsquo;s mission. While we do not expect candidates to meet all qualifications, the successful candidate will have all or most of the following:<ul><li>
A bachelor's degree or equivalent experience.</li><li>
A minimum of 3 years of experience in office management or administrative support.</li><li>
Strong proficiency with Microsoft Office applications (particularly Outlook, Word, Excel, and PowerPoint) and comfort learning new technology systems.</li><li>
Attention to detail, with strong time management and organizational skills.</li><li>
A collaborative, solutions-oriented mindset with strong written and oral communication skills and the ability to thrive in a remote, mission-driven work environment.</li><li>
Nonprofit experience is highly desirable.</li><li>
Bookkeeping experience is a plus.</li><li>
Be able to lift 50lbs.</li></ul> 
Compensation and benefits
The salary for this position is $28 to $30/hour, depending on the candidate&rsquo;s qualifications and experience. 
Applications
To apply, upload a cover letter and a r&eacute;sum&eacute; at https://bit.ly/NLPJobs. The application deadline is 5 p.m. ET on
June 26, 2026. We hope to hire as quickly as possible for a start date around August 24, 2026. 
 
 NOTE: To ensure the integrity and fairness of our anonymized evaluation process in making the initial assessment of candidates based on skills and experience, staff members do not respond to individual inquiries about employment with NLP. Please visit our website for more information. 
Our Hiring Process
Candidates selected to participate will be asked to complete a skills assessment (1-2 hours) and up to two rounds of interviews (1-2 hours total). Interviews are conducted one-on-one and in group settings. Finalists will be asked to provide references. 
The News Literacy Project welcomes applicants from diverse backgrounds. We offer equal opportunity in employment for all qualified persons and prohibit discrimination in employment on the basis of race, color, religion, creed, sex (including sexual orientation and gender identity), national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service or other protected status.
We deeply value diversity in the workplace and strongly believe that a diverse team enriches our organization and strengthens our ability to realize our mission (read/print NLP&rsquo;s Organizational Values [PDF] and Commitment to Diversity, Equity and Inclusion [PDF]).
As part of our commitment to building a diverse and inclusive workforce, we invite candidates to voluntarily self-identify demographic information. This information is kept confidential, is not shared with hiring managers, and is used in aggregate to help evaluate and improve our recruitment efforts.</div>

Summit Behavioral Health

Job Overview We are seeking an experienced and highly organized Office Manager to lead the daily operations of our office environment. This vital role involves overseeing administrative functions, managing office procedures, and ensuring a smooth workflow across departments. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support our team and enhance overall office efficiency. As an Office Manager, you will be the backbone of our administrative operations, fostering a productive and welcoming workplace.Responsibilities<ul><li>Manage front desk operations, including greeting visitors, handling inquiries, and maintaining a professional reception area</li><li>Oversee multi-line phone systems, directing calls efficiently and providing exceptional customer service</li><li>Coordinate calendar management and scheduling for team meetings, appointments, and company events</li><li>Maintain accurate records through data entry, filing, and document proofreading to ensure organizational integrity</li><li>Utilize software tools such as Microsoft Office, Google Workspace, Simple Practice, and other computer applications to streamline administrative tasks</li><li>Support bookkeeping activities including invoicing, expense tracking, and basic financial record keeping</li><li>Assist with clerical duties such as typing correspondence, managing office supplies inventory, and organizing files</li><li>Uphold excellent phone etiquette and customer support standards in all interactions</li><li>Perform general office management duties to promote a clean, organized, and efficient work environment</li></ul>Experience<ul><li>Proven office management or administrative experience in a fast-paced setting</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and QuickBooks</li><li>Experience handling multi-line phone systems and front desk responsibilities</li><li>Demonstrated organizational skills with attention to detail in data entry and filing tasks</li><li>Excellent customer service skills with the ability to communicate effectively in bilingual environments if applicable</li><li>Prior clerical experience including proofreading, calendar management, and document preparation</li><li>Knowledge of medical or dental receptionist duties is a plus but not required</li><li>Personal assistant or medical receptionist experience is advantageous for supporting executive or clinical staff</li></ul>Join us as an Office Manager to play a pivotal role in creating an efficient workplace where every detail matters. Your organizational expertise will help foster a positive environment that empowers our team to succeed!Pay: $25.00 - $32.00 per hourBenefits:<ul><li>401(k)</li><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Big Bear Lake, CA 92315

VGA Holdings

Job SummaryWe are looking for an experienced and detail-oriented Office / Operation Manager to oversee the daily administrative and operational activities of the company in Bahrain. The ideal candidate will be responsible for managing office operations, supervising support staff, coordinating vendors and facilities, monitoring budgets, and ensuring compliance with Bahrain labor regulations including LMRA and WPS requirements. The candidate should possess strong organizational, leadership, and communication skills, along with the ability to manage multiple responsibilities efficiently in a fast-paced environment.Key Responsibilities<ul><li>Manage and oversee the day-to-day office operations and administrative functions</li><li>Supervise administrative and support staff, including hiring, onboarding, and performance monitoring</li><li>Coordinate office maintenance, facility management, health &amp; safety, and workplace organization</li><li>Liaise with landlords, building management, and external service providers</li><li>Source, negotiate, and manage vendors for office supplies, IT services, maintenance, cleaning, and procurement</li><li>Monitor office expenses, process invoices, and assist in budget tracking and financial administration</li><li>Maintain organized records, documentation, and filing systems</li><li>Utilize digital collaboration and productivity platforms such as Microsoft 365,and Google Workspace</li><li>Ensure smooth coordination between departments to improve operational efficiency</li><li>Support payroll and HR-related administrative processes in compliance with Bahrain labor regulations</li><li>Assist with LMRA documentation, WPS compliance, GOSI-related coordination, and employee records management</li><li>Identify and implement process improvements to enhance office productivity and efficiency</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field</li><li>Minimum 3&ndash;5 years of experience in office management, administration, or operations</li><li>Proven experience managing teams and supervising office staff</li><li>Strong knowledge of office administration, facilities management, and vendor coordination</li><li>Familiarity with Bahrain labor laws, LMRA procedures, WPS, and GOSI processes is preferred</li><li>Strong financial administration skills including invoice processing, budgeting, and expense tracking</li><li>Proficiency in Microsoft Office, Google Workspace, and project management platforms</li><li>Excellent organizational, communication, and multitasking abilities</li><li>Ability to work independently and handle confidential information professionally</li></ul>Interested applicants can share their CV through email: info@vgaholdings.com | WhatsApp: +973 6663 3334 (NO CALLS)Application Question(s):<ul><li>1. How many years of experience do you have managing office operations and administrative teams?</li></ul>2. Have you managed vendor relationships and negotiated contracts with suppliers (IT, facilities, cleaning, procurement, etc.)? Please provide examples3. What experience do you have handling office budgets, invoice processing, expense tracking, or financial administration?4. Have you worked in Bahrain before?<ul><li>Yes</li><li>No</li></ul>5. Which office and project management tools are you confident using?6. What is your current monthly salary (or most recent salary) and What is your expected monthly salary in BHD?7. What is your current visa status in Bahrain?8. Why are you leaving your current role?Work Location: In person

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