office manager

Ternuras & Encantos unip Lda

Job descriptionAbout Prima LuxuryPrima Luxury is a premier boutique real estate firm specializing in Dubai's most exclusive properties. We pride ourselves on our client-centric approach, deep market expertise, and a culture of excellence. Our dynamic team is dedicated to delivering unparalleled service, and we are looking for a new member to be the operational heart of our company.About the RoleWe are seeking a highly organized, proactive, and experienced Office Manager to become the central part of our operations. This is not a traditional administrative role; you will be the link between all the teams. Reporting directly to the Sales Director, you will have full ownership of the administrative, contractual, and financial processes that drive our business.The ideal candidate is a natural leader with a deep understanding of the real estate market, who will be the go-to person in the office.Key Responsibilities<ul><li>Oversee all daily office operations and serve as the primary point of contact for all internal and external administrative inquiries.</li><li>Implement and maintain office policies, procedures, and systems to improve efficiency and workflow.</li><li>Maintain an up-to-date calendar of all key meetings, deal deadlines, and company events.</li><li>Act as the central coordinator for all property transactions from initial agreement to final transfer and work directly with sales agents to gather all necessary documentation for listings and deals, ensuring files are complete and compliant.</li><li>Manage and process office expenses, and prepare expense reports.</li><li>Prepare regular operational and financial summaries for the Sales Director.</li><li>Manage and lead the back-office team</li><li>Foster a collaborative and positive team culture.</li></ul>Qualifications &amp; Experience<ul><li>A minimum of 2-3 years of experience in a managerial or supervisory operational role within the real estate industry is essential.</li><li>Possess knowledge and understanding of the real estate processes, RERA regulations, etc. Should be familiar with standard property related documentation.</li><li>Proven experience leading a team. You are a confident manager who can motivate others.</li><li>Attention to detail and ability to multitask, prioritize, and manage time effectively.</li><li>Excellent communication and interpersonal skills.</li><li>Fluent in English is mandatory.</li></ul>What We Offer:<ul><li>A competitive salary and benefits package.</li><li>The opportunity to be an integral part of a growing boutique advisory firm.</li><li>A supportive, professional, and dynamic work environment.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your expected salary (in AED)?</li></ul>

Office Manager

Pangea Dubai

<div>
 
 Are you an organised, dynamic professional ready to take charge of daily operations in a fast-paced real estate environment? Join our growing team as an
 
 Office Manager
 
 and play a key role in keeping our business running smoothly.
 
 
 
 
 
 
 What You&rsquo;ll Do:
 
 
 <ul>
 <li>
 Oversee daily office operations and ensure smooth workflow.
 </li>
 <li>
 Support senior management, brokers, and administrative teams.
 </li>
 <li>
 Manage office budgets, contracts, and supplier relationships.
 </li>
 <li>
 Implement and maintain company policies, compliance, and procedures.
 </li>
 <li>
 Coordinate HR and onboarding processes for new hires.
 </li>
 <li>
 Handle scheduling, reporting, and operational support for sales teams.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 Proven experience as an
 
 Office Manager, Admin Manager, or similar role
 
 (real estate experience is essential).
 </li>
 <li>
 Strong organisational and multitasking skills.
 </li>
 <li>
 Excellent communication and people management abilities.
 </li>
 <li>
 Proficiency in MS Office and CRM platforms.
 </li>
 <li>
 Native or bilingual in English
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Be part of a dynamic real estate team in Dubai.
 </li>
 <li>
 Growth-focused environment with career development opportunities.
 </li>
 <li>
 Collaborative and professional company culture.
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re ready to bring structure, leadership, and efficiency to our team, we&rsquo;d love to hear from you! Apply today and take the next step in your career.
 
</div>

Al Tamimi & Company

<div>
 
 
 Role:
 
 Office Manager
 
 
 
 
 
 
 Reporting Line:
 
 Director of Administration &amp; Head of Office
 
 
 
 
 
 
 Requirements &amp; Personal Attributes:
 
 
 
 
 
 
 
 Essential
 
 
 <ul>
 <li>
 At least 3 years&rsquo; management or senior administrator experience in a corporate or other significant legal/professional service provider.
 </li>
 <li>
 Demonstrated experience in planning creative solutions to handle or manage complex administrative issues
 </li>
 <li>
 Demonstrated IT skills, including working with document management systems.
 </li>
 <li>
 Strong interpersonal and communication skills, including impeccable oral and written communication skills.
 </li>
 <li>
 Outstanding skills in organisation, research, analysis, problem solving and time management.
 </li>
 <li>
 Demonstrated ability to work under pressure and meet deadlines
 </li>
 <li>
 Leadership skills and ability to work autonomously and as part of a team.
 </li>
 <li>
 High level observance of confidentiality, judgment and discretion.
 </li>
 <li>
 Fluent English
 </li>
 <li>
 Arabic desirable, not essential
 </li>
 </ul>
 
 
 
 
 
 Desirable
 
 
 <ul>
 <li>
 Previous experience in the Doha, Qatar.
 </li>
 <li>
 Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm
 </li>
 </ul>
 
 
 
 
 
 Primary Job Purpose:
 
 
 
 
 
 
 Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm&rsquo;s strategic objectives and vision.
 
 
 The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal &amp; external), staff, suppliers and consultants.
 
 
 The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a &ldquo;can do&rdquo; attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment.
 
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 
 
 
 
 The Office Manager&rsquo;s core responsibilities include but are not limited to:
 
 
 <ul>
 <li>
 Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration)
 </li>
 <li>
 Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units)
 </li>
 <li>
 Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units)
 </li>
 <li>
 Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc.
 </li>
 <li>
 Coordinating the office&rsquo;s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration).
 </li>
 <li>
 Ensure all SLA&rsquo;s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona).
 </li>
 <li>
 Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration).
 </li>
 <li>
 Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR)
 </li>
 <li>
 Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office.
 </li>
 <li>
 Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing)
 </li>
 <li>
 Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration)
 </li>
 <li>
 Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm&rsquo;s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT)
 </li>
 <li>
 Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration)
 </li>
 <li>
 Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration &amp; Finance)
 </li>
 <li>
 Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance)
 </li>
 <li>
 Ensures that all matter-related documents are filed on Document Management System.
 </li>
 <li>
 Prompting lawyers to consistently contribute to the Knowledge Bank.
 </li>
 <li>
 Supervising, managing and training Secretaries in coordination with the Secretarial Services Manager to ensure that resources are allocated to provide excellent and reliable sercretarial support to the Fee Earners. (Secretarial Services)
 </li>
 <li>
 In collaboration with the HOO monitors and manages compliance and regulatory issues and changes impacting the office operations and clients. (Group Compliance)
 </li>
 <li>
 Ensuring office staff are adhering to firm policies. (Group Compliance)
 </li>
 <li>
 Escalate any complaints, data breaches and instances of non-compliance with firm policies or procedures to the Chief Risk &amp; Compliance Officer. (Group Compliance)
 </li>
 <li>
 Ensuring all staff complete and submit the Annual Declaration for Compliance with firm policies. (Group Compliance)
 </li>
 <li>
 Maintain training records and ensure mandatory training completion by all office staff. (Group Compliance)
 </li>
 <li>
 Liaising with the Group Compliance department to review and provide office related information for the renewal of office insurance policies. (Group Compliance)
 </li>
 <li>
 Ensure onboarding documentation is collected for new vendors, including any required due diligence forms or contracts. (Group Compliance)
 </li>
 <li>
 Regularly updating the office information (license numbers and certificates) within the Group Compliance Client Information Request document. (Group Compliance).
 </li>
 <li>
 Collaborates with the Head of Office to coordinate Cross-Selling and Cross-Training meetings and trainings to support knowledge sharing between the lawyers and the office practices. (Marketing + Knowledge Management)
 </li>
 <li>
 Safeguards the safe box containing any office valuables
 </li>
 <li>
 Administers and processes all Petty Cash transactions within the parameters of the firm&rsquo;s Finance Department policies and procedures. Maintains the Petty Cash float. Prepares Reimbursement Claims on a weekly basis (when and where required). (Finance)
 </li>
 <li>
 Manage recruitment, onboarding, performance reviews, and staff engagement initiatives for secretarial and admin teams in coordination with HR BP (HR &amp; Recruitment).
 </li>
 <li>
 Oversee secretarial teams, ensure compliance with office KPIs, and coordinate administrative and financial responsibilities. (Operations &amp; Office Management)
 </li>
 <li>
 Assist in organizing internal staff events, client-facing events, and gifting activities to enhance engagement and client relations (Business Development &amp; Events).
 </li>
 <li>
 Actively being involved in the collections and taking the necessary actions to meet targets and improve office collection (Collections Management- Finance)
 </li>
 <li>
 Coordinate CSR events, encourage team participation, and manage volunteer programs and charity initiatives as outlined by the CSR Committee (CSR &amp; Community Engagement).
 </li>
 <li>
 Ensure adherence to sustainability policies and meet ISO audit requirements, including but not limited to First Aid and Fire Warden training (ISO Certification Compliance).
 </li>
 </ul>
 
 
 
 
 
 Relationships:
 
 
 
 
 
 <ul>
 <li>
 Director of Administration
 </li>
 <li>
 Head of Office
 </li>
 <li>
 Chief Operating Officer
 </li>
 <li>
 Business Services Chiefs
 </li>
 <li>
 Heads of Departments
 </li>
 <li>
 Fee Earners
 </li>
 <li>
 Internal Clients
 </li>
 <li>
 External Clients
 </li>
 <li>
 Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries)
 </li>
 </ul>
 
 
 
 
 
 Diversity, Equity &amp; Inclusion:
 
 
 
 
 
 
 Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 
 
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 
 
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 
</div>

Exceptional Medical Ambulance and Homecare Services LLC

Job DescriptionThe Office Manager is responsible for managing the overall administrative, operational, and support functions of the home health care and ambulance services office. This position plays a key role in ensuring seamless coordination between clinical teams, operations, HR, and management while maintaining compliance with UAE laws, healthcare regulations, and internal policies. The Office Manager acts as the central point of communication and ensures efficient utilization of resources to support the delivery of high-quality healthcare and emergency medical services.2. Key ResponsibilitiesA. Office &amp; Administrative ManagementSupervise daily office operations and administrative staff to ensure smooth workflows.Maintain accurate filing systems (digital and physical) for company documents, staff files, and patient records.Oversee procurement and inventory management of office and medical supplies.Manage contracts, renewals, and vendor/supplier relationships.B. Operational SupportCoordinate daily scheduling for ambulance dispatch and home health care visits.Ensure proper documentation of patient care plans, progress notes, and medical reports.Monitor and update vehicle-related records (registration, insurance, maintenance schedules, mileage logs).Support operations team in rostering staff shifts, monitoring attendance, and leave records.C. Compliance &amp; Quality AssuranceEnsure compliance with UAE healthcare authorities (DCAS/DOH/DHA/MOH) regulations.Maintain readiness for inspections, audits, and license renewals.Support quality assurance programs, including incident reporting, corrective action plans, and continuous improvement initiatives.Prepare and maintain monthly/quarterly reports for management and regulatory bodies.D. Finance &amp; ReportingHandle petty cash management and ensure timely expense settlements.Support finance department with billing, collections, and payment tracking.Prepare operational and administrative cost reports for management review.Assist with budget planning and cost control measures.E. Communication &amp; Team CoordinationAct as the primary communication link between management, clinical staff, and external stakeholders.Address patient/client inquiries and complaints promptly and professionally.Organize and document management/departmental meetings including agenda, minutes, and follow-ups.Support HR is admin tasks3. QualificationsBachelor&rsquo;s degree in Business Administration, Healthcare Management, or a related discipline.3&ndash;5 years of proven experience in office management or healthcare administration (ambulance/home health care experience preferred).Knowledge of UAE healthcare regulations and licensing requirements.Proficiency in MS Office applications and healthcare/ERP software.Strong organizational and multitasking abilities.Excellent verbal and written communication skills in English (Arabic is an advantage).Healthcare Operations KnowledgeRegulatory Compliance &amp; DocumentationFinancial &amp; Administrative AcumenProblem-Solving &amp; Decision-MakingCustomer Service OrientationTime Management &amp; Attention to DetailJob Type: Full-timeExpected Start Date: 01/09/2025

Al Tamimi

<div>Role: Office Manager
Reporting Line: Director of Administration &amp; Head of Office
Requirements &amp; Personal Attributes:
Essential
<ul><li>At least 3 years&rsquo; management or senior administrator experience in a corporate or other significant legal/professional service provider.
</li><li>Demonstrated experience in planning creative solutions to handle or manage complex administrative issues
</li><li>Demonstrated IT skills, including working with document management systems.
</li><li>Strong interpersonal and communication skills, including impeccable oral and written communication skills.
</li><li>Outstanding skills in organisation, research, analysis, problem solving and time management.
</li><li>Demonstrated ability to work under pressure and meet deadlines
</li><li>Leadership skills and ability to work autonomously and as part of a team.
</li><li>High level observance of confidentiality, judgment and discretion.
</li><li>Fluent English
</li><li>Arabic desirable, not essential
</li></ul>Desirable
<ul><li>Previous experience in the Riyadh, KSA.
</li><li>Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm
</li></ul>Primary Job Purpose:
Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm&rsquo;s strategic objectives and vision.
 
The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal &amp; external), staff, suppliers and consultants.
 
The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a &ldquo;can do&rdquo; attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment.
Duties &amp; Responsibilities:
The Office Manager&rsquo;s core responsibilities include but are not limited to:
<ul><li>Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration)
</li><li>Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units)
</li><li>Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units)
</li><li>Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc.
</li><li>Coordinating the office&rsquo;s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration).
</li><li>Ensure all SLA&rsquo;s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona).
</li><li>Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration).
</li><li>Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR)
</li><li>Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office.
</li><li>Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing)
</li><li>Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration)
</li><li>Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm&rsquo;s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT)
</li><li>Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration)
</li><li>Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration &amp; Finance)
</li><li>Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance)
</li><li>Ensures that all matter-related documents are filed on Document Management System.
</li><li>Prompting lawyers to consistently contribute to the Knowledge Bank.
</li><li>Supervising, managing and training Secretaries in coordination with the Secretarial Services Manager to ensure that resources are allocated to provide excellent and reliable sercretarial support to the Fee Earners. (Secretarial Services)
</li><li>In collaboration with the HOO monitors and manages compliance and regulatory issues and changes impacting the office operations and clients. (Group Compliance)
</li><li>Ensuring office staff are adhering to firm policies. (Group Compliance)
</li><li>Escalate any complaints, data breaches and instances of non-compliance with firm policies or procedures to the Chief Risk &amp; Compliance Officer. (Group Compliance)
</li><li>Ensuring all staff complete and submit the Annual Declaration for Compliance with firm policies. (Group Compliance)
</li><li>Maintain training records and ensure mandatory training completion by all office staff. (Group Compliance)
</li><li>Liaising with the Group Compliance department to review and provide office related information for the renewal of office insurance policies. (Group Compliance)
</li><li>Ensure onboarding documentation is collected for new vendors, including any required due diligence forms or contracts. (Group Compliance)
</li><li>Regularly updating the office information (license numbers and certificates) within the Group Compliance Client Information Request document. (Group Compliance).
</li><li>Collaborates with the Head of Office to coordinate Cross-Selling and Cross-Training meetings and trainings to support knowledge sharing between the lawyers and the office practices. (Marketing + Knowledge Management)
</li><li>Safeguards the safe box containing any office valuables
</li><li>Administers and processes all Petty Cash transactions within the parameters of the firm&rsquo;s Finance Department policies and procedures. Maintains the Petty Cash float. Prepares Reimbursement Claims on a weekly basis (when and where required). (Finance)
</li><li>Manage recruitment, onboarding, performance reviews, and staff engagement initiatives for secretarial and admin teams in coordination with HR BP (HR &amp; Recruitment).
</li><li>Oversee secretarial teams, ensure compliance with office KPIs, and coordinate administrative and financial responsibilities. (Operations &amp; Office Management)
</li><li>Assist in organizing internal staff events, client-facing events, and gifting activities to enhance engagement and client relations (Business Development &amp; Events).
</li><li>Actively being involved in the collections and taking the necessary actions to meet targets and improve office collection (Collections Management- Finance)
</li><li>Coordinate CSR events, encourage team participation, and manage volunteer programs and charity initiatives as outlined by the CSR Committee (CSR &amp; Community Engagement).
</li><li>Ensure adherence to sustainability policies and meet ISO audit requirements, including but not limited to First Aid and Fire Warden training (ISO Certification Compliance).
</li></ul>Relationships:
<ul><li>Director of Administration
</li><li>Head of Office
</li><li>Chief Operating Officer
</li><li>Business Services Chiefs
</li><li>Heads of Departments
</li><li>Fee Earners
</li><li>Internal Clients
</li><li>External Clients
</li><li>Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries)
</li></ul>Diversity, Equity &amp; Inclusion:
Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 
Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</div>

Type One Energy

<div>Join us in our mission to commercialize fusion energy &#65039;
About Type One Energy
Type One Energy Group is mission-driven to provide sustainable, affordable fusion power to the world. Established in 2019 and venture-backed in 2023, the company is led by a team of globally recognized fusion scientists with a strong track record of building state-of-the-art stellarator fusion machines, together with veteran business leaders experienced in scaling companies and commercializing energy technologies.
Type One Energy applies proven advanced manufacturing methods, modern computational physics and high-field superconducting magnets to develop its optimized stellarator fusion energy system. Its FusionDirect development program pursues the lowest-risk, shortest-schedule path to a fusion power plant over the coming decade, using a partner-intensive and capital-efficient strategy.
Type One Energy is committed to community engagement in the development and deployment of its clean energy technology. For more information, visit www.typeoneenergy.com or follow us on LinkedIn.
If you are searching for the best new ideas and share our vision, join us as an &ldquo;Office Manager&rdquo;. This is what you need to know:
Location: Knoxville, Tennessee
Salary: Highly Competitive Plus Benefits
Contract: Permanent, full time
Reporting to: Manager of Cooperate Administration
Your role in the mission:
Type One Energy is seeking an Office Manager for the company&rsquo;s Knoxville Tennessee HQ, to provide general management and support of daily facilities operations. We are looking for an experienced and motivated individual with a proven track record of supporting office operations in similar start up environments.
The ideal candidate will have proven experience as an Office Manager in a high-growth environment as well as experience managing office vendors and facility management. 
Key Responsibilities
<ul><li>Answer, screen, and direct all incoming calls to the main corporate phone line.</li>
<li>Greet visitors, manage sign-in logs, issue visitor badges, and notify employees of arrivals.</li>
<li>Collect, sort, and distribute incoming mail and packages; deliver office supplies as needed.</li>
<li>Maintain a clean, safe, and organized office environment, including common and work areas.</li>
<li>Keep building management contact details and emergency protocols updated and accessible.</li>
<li>Coordinate weekly internal newsletter content and distribute to Knoxville office employees.</li>
<li>Schedule and support coordination of meetings and special events.</li>
<li>Manage the seating chart and workspace assignments; print and post cubicle name tags.</li>
<li>Monitor and replenish office and kitchen supplies; maintain inventory to avoid shortages or overordering.</li>
<li>Communicate building announcements and coordinate responses to notices from building management. 
</li>
<li>Serve as liaison between staff and external IT support vendor; assist with internal IT requests.</li>
<li>Support safety initiatives and compliance with corporate safety policies.</li>
<li>Organize fire drills in partnership with building management; manage evacuation volunteer teams. 
</li>
<li>Partner with HR to coordinate and facilitate new hire orientation sessions.</li>
<li>Prepare welcome kits and onboarding materials for new hires.</li>
<li>Coordinate with IT to ensure timely setup of equipment, software, and access for new employees.</li>
<li>Help integrate new hires into the workplace culture by providing logistical and social support.</li>
<li>
</li></ul>What you&rsquo;ll need: 
<ul>
<li>
Proven experience as an Office Manager in a high-growth environment.</li>
<li>Experience managing office vendors and facility management.</li>
<li>Experience of developing procurement activities in a fast-paced environment.</li>
<li>Experience running or participating in EHS investigations and root causes or implementing corrective actions is highly desirable.</li>
<li>Strong working knowledge of office administration responsibilities, systems and procedures.</li>
<li>Business acumen and the ability to professionally interact with a diverse team.</li>
<li>Excellent customer service and people engagement skills.</li>
</ul>
We offer:
In addition to a basic salary and yearly bonus, you will also get&hellip;<ul>
<li>
Stock and share options
</li><li>Relocation allowance
</li><li>Insurance plans
</li><li>401k retirement options
</li><li>And many more great voluntary benefits
</li></ul>Embrace the mission by submitting your application on our careers page, then head over to our website to learn more about the revolutionary team behind Stellarator technology. 
Type One Energy is an equal opportunity employer. We value diversity, searching for the best new ideas and remaining open to unique perspectives. Therefore, all qualified applicants will receive consideration for employment independent of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristics protected by applicable federal, state, or local laws. All qualified individuals are encouraged to apply.</div>

MT Engineer Legal Investigator Pvt Ltd

We are seeking a highly organized and proactive Office Manager to oversee the daily administrative operations of our office. The Office Manager will ensure a smooth-running workplace, manage office supplies, coordinate administrative staff, and serve as the point of contact for internal and external stakeholders.Job Types: Full-time, PermanentPay: &#8377;10,211.59 - &#8377;37,376.74 per monthWork Location: In personSpeak with the employer +91 9468881222

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