office manager

Warapp Welding Fabrication Inc

Office ManagerJob Type: Part Time Work Location: Hybrid (Work from Home &amp; Office)Position SummaryWe are seeking an organized, detail-oriented, and dependable Office Manager to oversee daily administrative operations while supporting our accounting and project management functions. This position requires someone who can work independently from both home and the office, manage multiple priorities, and maintain a high level of accuracy and confidentiality.The ideal candidate will have experience with certified payrolls for military contracts, billing, and general office administration.Key Responsibilities<ul><li>Prepare and process customer billing and invoicing.</li><li>Complete and submit certified payroll reports for federal and military contracts in compliance with applicable regulations.</li><li>Maintain payroll records and ensure all certified payroll documentation is accurate and submitted on time.</li><li>Handle general clerical duties, including filing, data entry, scanning, and document management.</li><li>Answer phones, respond to emails, and provide professional customer service.</li><li>Assist with contract documentation and project paperwork.</li><li>Maintain organized office records, both electronic and paper.</li><li>Coordinate with management, field personnel, subcontractors, and clients as needed.</li><li>Order office supplies and assist with general office operations.</li><li>Perform additional administrative and clerical duties as assigned.</li></ul>Qualifications<ul><li>Required experience preparing certified payrolls for military contracts.</li><li>Previous experience in office management, administrative support, or bookkeeping.</li><li>Experience with billing, invoicing, and accounts receivable.</li><li>Strong understanding of prevailing wage and certified payroll requirements.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to prioritize tasks and meet deadlines.</li><li>Strong written and verbal communication skills.</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook) and office software.</li><li>Experience with accounting software such as QuickBooks or similar is preferred.</li><li>Ability to work independently in both a home office and an on-site office environment.</li></ul>Preferred Qualifications<ul><li>Experience working with government or federal construction contracts.</li><li>Familiarity with military contracting requirements and compliance documentation.</li><li>Knowledge of certified payroll reporting systems and prevailing wage regulations.</li></ul>What We're Looking ForThe ideal candidate is dependable, self-motivated, and highly organized. They take pride in accuracy, can manage confidential information professionally, and are comfortable balancing administrative responsibilities with billing and payroll compliance. This role is ideal for someone who thrives in a flexible hybrid work environment while maintaining strong communication and accountability.Pay: $25.00 - $35.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Hampstead, NC 28443

Office Manager

Culligan by WaterCo

<div>Key Responsibilities:
<ul>
<li>Oversee processes for the collection and maintenance of customer data, ensuring billing accuracy and timely preparation of monthly financial statements.</li>
<li>Manage front desk/clerical personnel, overseeing scheduling, assignment, performance reviews, hiring, and disciplinary actions in line with company policy.</li>
<li>Support the General Manager by independently reviewing and advising on billing issues, expenditures, and budgetary matters.</li>
<li>Oversee accounts receivable, pursuing and following up on unpaid balances.</li>
<li>Ensure correct coding of accounts payable and accrue expenses as needed.</li>
<li>Collect on-site employee data pertaining to demographics, payroll, employee benefits, and leave administration. Ensure compliance with company policies and federal, state, and local regulations.</li>
<li>Assist with month-end close process, including accrual preparation and analysis of general ledger/monthly operating statements.</li>
<li>Complete special projects, requests, and assignments as needed.</li>
<li>Act as the &ldquo;manager-on-duty&rdquo; on an as-needed basis, requiring regular and predictable attendance.</li>
<li>Assist in sales processes as necessary.</li>
<li>Abide by all company policies as outlined in the company employee handbook.</li>
</ul>
Qualifications:
<ul>
<li>An associate or bachelor's degree in accounting, Business, Finance, or a related field and two years of experience in business office functions, or an equivalent combination of education and experience.</li>
<li>3-5 years in business office management, finance, or accounting preferred.</li>
<li>Knowledge of general accounting, billing and collections, and expense management practices.</li>
<li>Excellent communication skills, able to clearly present information and maintain a positive team-oriented attitude.</li>
<li>Proven performance management skills, including communication of performance expectations, coaching, and performance issue documentation.</li>
<li>Proficiency in budget analysis and variance reporting.</li>
<li>Proficiency in Microsoft Office and ability to operate standard office equipment.</li>
<li>Local travel between locations may be required.</li>
</ul>
Physical Requirements:
<ul>
<li>Ability to sit at a computer and type for extended periods of time.</li>
</ul>
Travel:
<ul>
<li>Requires travel to nearby Culligan office in West Berlin, NJ one time per month (mileage re-imbursed)</li>
</ul>
Remuneration &amp; Benefits:
<ul>
<li>$70,000- $75,000 per year depending on experience</li>
<li>Competitive benefits package including Medical, Dental, Vision, 401(K), Product Discounts, and Paid Time Off.</li>
</ul>
Culligan is renowned for service, support, and product innovation, having introduced the first water softener in 1936. Our company maintains a strong, profitable position in the market, focusing on strategic growth initiatives and expanding in under-serviced segments. We are growing our revenue both domestically and internationally, generating higher levels of profitability.

Culligan has over 80 years of experience in the design and distribution of water treatment systems for residential, commercial and industrial applications. We received the Good Housekeeping Seal and Consumer Digest &ldquo;Best Buy&rdquo; rating, plus the famous iconic &ldquo;Hey Culligan Man&rdquo; tagline. Culligan leads the industry in service, support and product innovation since introducing the first water softener in 1936 with over 800 dealers worldwide and offices in over 90 countries.

Culligan by WaterCo is an Equal Opportunity Employer.

#PRO<h4 class="jobSectionHeader">
Experience</h4>
Required<ul><li>
Reporting
</li><li>4 year(s): Accounting
</li></ul>Preferred<ul><li>
5 year(s): Supervisory
</li><li>Month-End Close
</li></ul><h4 class="jobSectionHeader">Skills</h4>
Required<ul><li>
Excel Software</li></ul><h4 class="jobSectionHeader">
Behaviors</h4>
Required<ul><li>
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well</li><li>
Team Player: Works well as a member of a group</li></ul>
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Physicians Dialysis

<div>GENERAL PURPOSE OF THE JOB: 
The Office Manager provides direct administrative support to the Corporate Office to ensure operations are running smoothly. This includes administrative coordination for the facility, mail, preparation of reports, development of tracking systems, and ad hoc projects. This individual acts as an administrative resource for day-to-day needs. 
 
PRIMARY RESPONSIBILITIES: 
 
Front Office Reception: 
<ul><li>Greets visitors and facilitates meetings with corporate departments</li><li>Answers phone lines and directs inquiries to the correct departments</li><li>Responds to voicemails or general inquires</li><li>Maintains office common areas (breakroom, supply closet, kitchen, copy area) and keeps office items stocked, orderly and in good working order</li><li>Maintains corporate resources (office listings, phone lists, vendor lists, etc.), routinely distributes.</li><li>Coordinates patient census report</li></ul> 
Mail Support: 
<ul><li>Receives and documents incoming mail</li><li>Sends out mail, including facilitation of FedEx and other shipments.</li><li>Coordinates special mailers as requested by the departments</li><li>Facilitates bank deposits using banking software.</li><li>Maintains FedEx and other shipping and mail accounts</li></ul> 
Facility Support: 
<ul><li>Maintains contact list for facility vendors including points of contact, phone numbers, account numbers, portals, etc.</li><li>Attends necessary meetings related to Corporate activities.</li><li>Supports document retention projects</li><li>Tours facility to identify any physical plant issues</li><li>Troubleshoots issues and problems with facility vendors (air conditioning, property management, office cleaning, etc.)</li><li>Completes weekly/monthly &ldquo;month end&rdquo; tasks accurately and on-time.</li></ul> 
Communication: 
<ul><li>Develop and maintain effective communications for the Corporate office.</li><li>Drafts and sends company communication as needed.</li><li>Establishes and maintains effective working relationships with professional staff, co-workers, physicians, their office staff, ancillary department personnel, and external agencies.</li></ul> 
SECONDARY RESPONSIBILITIES: 
<ul><li>Composes memos, transcribes notes, and researches and creates presentations.</li><li>Gathers and submits information from Clinics and Regional Offices as requested.</li><li>Reports and problems/issues to management</li><li>Other duties as assigned</li></ul> 
QUALIFICATIONS: 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
<ul><li>High school graduate or equivalent education. BA in Business or Health related field a preferred.</li><li>Minimum 2 years of administrative support experience preferred. Experience supporting multiple managers/supervisors in a busy environment preferred.</li><li>Intermediate to advanced knowledge of Outlook, MS Excel, Word and PowerPoint.</li><li>Must have demonstrated record of and commitment to safety; and dedication to excellence.</li><li>Must possess outstanding communication and interpersonal skills. Must be able to communicate professionally and effectively with other staff members, patients and physicians.</li><li>Able to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.</li><li>Prior experience working with sensitive information and maintaining confidentiality.</li><li>Demonstrates performance skill with information systems: i.e. printer, fax machine, computer, and other office equipment.</li></ul> 
WORK ENVIRONMENT &amp; PHYSICAL DEMANDS: 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
 
While performing the duties of this job, the employee is regularly exposed to work near moving mechanical parts (dialysis equipment and machinery). The employees may be exposed to fumes or airborne particles and toxic or caustic chemicals. The noise level in the work environment is usually moderate. 
 
The employee must frequently sit, stand, lift and/or move up to 25 pounds (lifting patients, etc.), includes ability to carry and transport up to 25 pounds up to 60 feet. Specific vision abilities required by this job include close vision, color differentiation, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is required to stand; walk and talk, hear and smell. Requires excellent visual acuity and manual dexterity. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. He/she is frequently required to sit; stoop, kneel, bend, crouch, or crawl. 
 
The employee is required to use safety equipment, PPE (personal protective equipment) that may include but not be limited to face shield or goggles, non-slip shoes, gloves, mask, and other protective garments 
and equipment.</div>

Service Corporation International

<div>Our associates celebrate lives. We celebrate our associates.
Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.
JOB RESPONSIBILITIES 
 
Accounting Function Oversight<ul><li>
Collections of all accounts receivable</li><li>
Verifications and payments of all accounts payable invoices</li><li>
Controls of receipt and deposit of cash payments received</li><li>
Maintains petty cash account and disburses the same in accordance with company policies and procedures</li><li>
Reconciliations of all accounts</li><li>
Cash advance checks</li><li>
Same Day Check requests</li><li>
Bank deposits</li><li>
Verifies/audits cash disbursement reports</li><li>
Tracks Capital Expenditure Authorizations (CEAs)</li></ul> 
Operational Activities<ul><li>
Orders supplies for the office and completes inventory counts</li><li>
Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets</li><li>
Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments</li><li>
Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation</li><li>
Schedules incoming orders and drivers for the ambulate service</li><li>
Completes various funeral/cemetery reports and files accurately</li><li>
Supports Sales as necessary requiring an understanding of JD Powers</li><li>
Assures compliance with all Company policies and procedures to include<ul><li>
Sarbanes Oxley (SOX) audit</li><li>
Dignity University (DU) training</li><li>
Interment Verification Training (IVT) audits</li><li>
Day Sales Outstanding&rsquo;s (DSO) related to financial and administrative areas</li></ul></li><li>
Assists in preparing and/or overseeing all funeral/cemetery-related forms</li><li>
Reviews time cards and administers corporate payroll policies and procedures</li><li>
Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9&rsquo;s, etc.).
</li><li>Ensures new associates receive new hire orientation</li><li>
Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators</li><li>
Maintains vehicle records/licenses</li><li>
Processes expense reports</li><li>
Updates General Price Lists (GPLs)</li><li>
Manages all Alarm Systems (codes, working order, etc.)</li><li>
Assists with funeral services and &ldquo;Making Everlasting Memories&rdquo; (MEMs) as needed</li><li>
Coordinates daily activities with business unit as well as other departments</li><li>
Trains associates in the proper administration of policies and procedures</li><li>
Services customers by interacting with families in a professional and compassionate manner</li><li>
Maintains and updates customer records</li><li>
Updates company website with current obituaries and ensures obituaries are placed in newspapers</li><li>
Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations</li><li>
Behaves in a supportive way to enrich the work environment</li><li>
Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance</li><li>
Performs other duties as assigned</li></ul> 
MINIMUM REQUIREMENTS 
Education
<ul><li>High school diploma, GED or completion of a diploma-training program at a college or technical school</li></ul> 
Experience<ul><li>
Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required</li></ul> 
Knowledge, Skills and Abilities<ul><li>
Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required</li><li>
Excellent communication skills both orally and in writing</li><li>
High level of compassion, integrity, and confidentiality</li><li>
Problem solving skills</li><li>
Ability to multi task and set priorities</li><li>
Detail oriented</li><li>
Must be flexible and able to function in a face-paced environment</li></ul> 
WORK CONDITIONS 
Work Environment<ul><li>
Professional Dress is required when in contact with families.</li></ul>
Work Postures<ul><li>
Sitting continuously for many hours per day, up to 6 hours per day</li><li>
Climbing stairs to access buildings frequently</li></ul>
Physical Demands<ul><li>
Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage</li></ul>
Work Hours<ul><li>
Working beyond &ldquo;standard&rdquo; hours as the need arises</li></ul> 

Postal Code: 35811
Category (Portal Searching): Operations
Job Location: US-AL - Huntsville</div>

Agha Cleaning Services

Admin &amp; Office ManagerDubai, UAEAGHA Windows Cleaning Services LLC*About AGHA Services*AGHA Windows Cleaning Services LLC is a leading facilities services company in the UAE, specializing in professional cleaning, pest control, and maintenance solutions. We are committed to operational excellence, customer satisfaction, and maintaining the highest standards of professionalism across all our services.We are currently seeking an experienced, highly organized, and detail-oriented Admin &amp; Office Manager to oversee our administrative operations and ensure the smooth functioning of office, HR administration, payroll coordination, transactional record keeping, and daily operational support.*Position Summary*The Admin &amp; Office Manager serves as the central administrative hub of the company, responsible for managing office operations, recording and maintaining business transactions, supporting payroll and HR administration, coordinating reporting requirements, maintaining company records, and ensuring efficient communication between departments and external stakeholders.The successful candidate will play a critical role in supporting management through accurate record keeping, timely reporting, operational coordination, and administrative leadership.Reporting To: Managing Director*Key Responsibilities**1. Administration &amp; Data Management*<ul><li>Maintain accurate administrative records and company documentation.</li><li>Manage company filing systems, databases, and operational records.</li><li>Ensure all company transactions are properly recorded and archived.</li><li>Maintain document version control and administrative procedures.</li><li>Organize and manage office correspondence and communication.</li></ul>*2. Transaction Recording &amp; Invoicing*<ul><li>Record invoices, bills, expenses, receipts, and payments in Zoho Books.</li><li>Ensure all transactions are entered accurately and promptly.</li><li>Issue customer invoices immediately upon job completion confirmation.</li><li>Maintain accurate financial and operational records.</li><li>Support management with data extraction and reporting.</li></ul>*3. Quotation Administration*<ul><li>Prepare and issue client quotations following pricing approvals.</li><li>Ensure quotations are dispatched within approved timelines.</li><li>Maintain quotation records and tracking logs.</li><li>Follow company procedures for quotation control and documentation.</li></ul>*4. Payroll Administration*<ul><li>Manage monthly payroll preparation processes.</li><li>Extract attendance data from BioTime attendance systems.</li><li>Prepare payroll records, salary schedules, and supporting documentation.</li><li>Coordinate payroll submissions within company deadlines.</li><li>Ensure payroll documentation is complete and accurate.</li></ul>*5. HR Administration*<ul><li>Maintain employee files and personnel records.</li><li>Monitor attendance, leave records, warnings, deductions, and disciplinary documentation.</li><li>Prepare daily attendance reports and monthly HR reports.</li><li>Maintain strict confidentiality of employee information.</li><li>Ensure all HR records comply with company requirements.</li></ul>*6. Document &amp; Compliance Management**Monitor expiry dates for:*<ul><li>Employee visas</li><li>Labor permits</li><li>Trade licenses</li><li>Company insurances</li><li>Regulatory documents</li></ul>Issue renewal alerts well in advance.Ensure no company or employee documentation expires.*7. Office Operations Management*<ul><li>Oversee day-to-day office administration.</li><li>Manage office supplies, vendors, and administrative requirements.</li><li>Coordinate driver schedules and office logistics.</li><li>Maintain inventory records and office assets.</li><li>Support operational teams with scheduling and administrative coordination.</li></ul>*8. Receivables Tracking*<ul><li>Maintain accounts receivable records.</li><li>Update aging reports and collections status.</li><li>Record customer payments and outstanding balances.</li><li>Escalate issues when required.</li></ul>9. Reporting &amp; Management Support*Prepare and submit regular reports, including:*<ul><li>Daily Flash Reports</li><li>Daily Attendance Reports</li><li>Monthly HR Reports</li><li>Payroll Documentation</li><li>Petty Cash Reconciliations</li><li>Cash Position Reports</li><li>Receivables Status Reports</li><li>Document Expiry Alerts</li></ul>*Required Qualifications*<ul><li>Bachelor's Degree in Business Administration, Management, or related field.</li><li>Minimum 4-6 years of experience in Administration, Office Management, or a similar role.</li><li>Previous supervisory experience is highly preferred.</li><li>Strong knowledge of office administration processes and reporting systems.</li></ul>*Technical Skills*<ul><li>Advanced Microsoft Office / Microsoft 365 skills (particularly Excel).</li><li>Experience using Zoho Books.</li><li>Familiarity with attendance management systems such as ZKTeco BioTime.</li><li>Strong data entry and records management skills.</li><li>Excellent report preparation and documentation abilities.</li></ul>*Key Competencies*✅ Exceptional organizational skills✅ High attention to detail and accuracy✅ Strong record-keeping discipline✅ Ability to meet strict deadlines✅ Professional communication skills✅ Confidentiality and integrity✅ Problem-solving mindset✅ Ability to manage multiple priorities✅ Strong leadership and team coordination abilities✅ Proactive and results-oriented approach*What We Offer*<ul><li>Competitive salary package</li><li>Professional and supportive work environment</li><li>Career development opportunities</li><li>Exposure to a growing and dynamic organization</li><li>Opportunity to work closely with senior management</li></ul>*How to Apply*Interested candidates who meet the above requirements are invited to send their updated CV to: info@agha-services.aeSubject Line: Application for Admin &amp; Office Manager PositionOnly shortlisted candidates will be contacted.Pay: AED7,000.00 - AED9,000.00 per monthWork Location: In person

Admin / Office Manager

Healthstead Psychiatry LLC

About usWelcome to HEALTHSTEAD PSYCHIATRY LLC, where we redefine mental health care as a holistic journey toward healing and empowerment. As a beacon of compassion and expertise, our clinic is poised to meet the diverse mental health needs of individuals navigating every stage of life. With a steadfast commitment to comprehensive services, we specialize in addressing the unique challenges faced by Children, adolescents, young adults, seniors and patients across various age groups.The Office Manager serves as the operational leader of Healthstead Psychiatry LLC, providing daily support to the administrative team, front desk staff, and clinical providers. This role ensures efficient office operations while fostering a collaborative, patient-centered environment. The Office Manager acts as a liaison between providers, administrative staff, and patients, advocating for the needs of both patients and clinicians to ensure exceptional care and service.Primary ResponsibilitiesStaff Leadership &amp; Support<ul><li>Provide day-to-day supervision, guidance, and support to front desk and administrative staff.</li><li>Serve as the first point of contact for operational questions, workflow concerns, and problem-solving.</li><li>Assist with onboarding, training, and mentoring new employees.</li><li>Promote teamwork, professionalism, accountability, and a positive workplace culture.</li><li>Conduct routine performance check-ins and communicate staff concerns to leadership.</li><li>Ensure employees understand and follow Healthstead Psychiatry LLC policies and procedures.</li></ul>Provider Support<ul><li>Serve as the primary operational support for psychiatric providers and therapists.</li><li>Help providers navigate scheduling concerns, patient communication, and workflow challenges.</li><li>Coordinate with administrative staff to ensure providers have the resources needed to deliver quality care.</li><li>Advocate for providers by identifying workflow improvements that reduce administrative burden and improve efficiency.</li><li>Facilitate communication between providers and support staff to ensure seamless operations.</li></ul>Patient Advocacy<ul><li>Serve as an escalation point for patient concerns, complaints, and service recovery.</li><li>Ensure patients receive timely, compassionate, and professional assistance.</li><li>Help resolve scheduling issues, billing concerns, and communication barriers.</li><li>Promote a welcoming environment where patients feel respected, heard, and supported.</li><li>Work collaboratively with providers to address patient concerns while maintaining appropriate clinical boundaries.</li></ul>Front Desk Operations<ul><li>Oversee daily front desk operations to ensure smooth patient flow.</li><li>Ensure appointments are scheduled accurately and efficiently.</li><li>Monitor appointment confirmations, cancellations, reschedules, and no-show management.</li><li>Ensure insurance verification, eligibility checks, and patient registration processes are completed accurately.</li><li>Monitor copay and coinsurance collection procedures and payment reconciliation.</li><li>Ensure phones, emails, and patient portal messages are handled promptly and professionally.</li></ul>Clinical Operations Support<ul><li>Coordinate communication between providers, therapists, and administrative staff.</li><li>Monitor completion of referrals, authorizations, laboratory orders, and clinical documentation workflows.</li><li>Assist leadership in identifying workflow improvements that enhance patient care and operational efficiency.</li><li>Support implementation of new systems, policies, and quality improvement initiatives.</li></ul>Quality Assurance &amp; Compliance<ul><li>Ensure compliance with HIPAA, OSHA, and company policies.</li><li>Monitor adherence to scheduling standards, documentation timelines, and patient service expectations.</li><li>Assist with quality improvement initiatives and operational audits.</li><li>Report compliance concerns promptly to leadership.</li></ul>Administrative Responsibilities<ul><li>Monitor office supplies and equipment.</li><li>Coordinate facility maintenance requests.</li><li>Assist with payroll-related attendance tracking and staff scheduling.</li><li>Maintain operational reports and productivity metrics.</li><li>Support special projects assigned by leadership.</li></ul>Qualifications<ul><li>Bachelor's degree preferred; equivalent healthcare management experience considered.</li><li>Minimum of 1 years of healthcare office management or medical practice leadership experience.</li><li>Experience supervising administrative staff.</li><li>Strong understanding of behavioral health or medical office operations preferred.</li><li>Excellent leadership, communication, organizational, and conflict-resolution skills.</li><li>Proficiency with electronic health records (Alma, Headway, or similar platforms), scheduling systems, and Microsoft Office/Google Workspace.</li><li>Ability to multitask in a fast-paced outpatient behavioral health setting.</li></ul>Core Competencies<ul><li>Leadership</li><li>Compassion</li><li>Professionalism</li><li>Integrity</li><li>Accountability</li><li>Team Collaboration</li><li>Patient Advocacy</li><li>Provider Support</li><li>Conflict Resolution</li><li>Operational Excellence</li><li>Critical Thinking</li><li>Time Management</li></ul>Performance ExpectationsThe Office Manager is expected to:<ul><li>Foster a positive, supportive, and respectful work environment.</li><li>Maintain efficient office operations while supporting both administrative and clinical teams.</li><li>Ensure patients receive outstanding customer service and timely assistance.</li><li>Promote effective communication across all departments.</li><li>Identify opportunities for operational improvement and implement solutions.</li><li>Uphold the mission and values of Healthstead Psychiatry LLC while maintaining the highest standards of professionalism, confidentiality, and patient-centered care.</li></ul>Job Type: Full-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Experience:<ul><li>similar: 2 years (Required)</li></ul>Work Location: In person

Medical Office Manager

Andover Forest Post Acute Care Center

<div><h1 class="jobSectionHeader">Business Office Manager</h1>
$65,000-$70,000 per year | Full-Time | Comprehensive Benefits
Andover Forest Post Acute Care Center is seeking an organized, detail-oriented Business Office Manager to oversee billing, collections, resident accounts, and insurance coordination. This is an excellent opportunity to join a collaborative team and make a meaningful impact in a skilled nursing environment.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Manage billing, collections, and resident accounts</li><li>
Review financial documentation for Medicaid applications</li><li>
Meet with residents and families regarding financial obligations and payment arrangements</li><li>
Monitor aging reports and follow up on outstanding balances</li><li>
Coordinate insurance authorizations and appeals</li><li>
Complete admissions agreements and maintain accurate business office records</li><li>
Ensure compliance with federal and state regulations</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
One year of experience in billing, collections, or business office operations preferred</li><li>
Long-term care experience is a plus, but not required</li><li>
Knowledge of Medicare, Medicaid, and Managed Care reimbursement preferred</li><li>
Strong organizational, communication, and multitasking skills</li><li>
Accounting or finance coursework is helpful, but not required</li></ul><h3 class="jobSectionHeader">
Benefits</h3><ul><li>
Medical, dental, and vision insurance</li><li>
401(k) retirement plan</li><li>
Paid time off</li><li>
Comprehensive benefits package</li></ul>
Apply today to join a team where your financial and organizational expertise will help support exceptional resident care and the success of our facility.</div>

Business Office Manager

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