office manager receptionist

Denise A. Perrotta, DMD

Job Overview**This is a &quot; job &quot; template, please do not judge and keep reading.**We are seeking a dynamic and organized Office Manager/Receptionist to join our team! In this vital role, you will be the welcoming face of our organization, ensuring smooth daily operations and providing exceptional support to staff, clients, and visitors alike. Your energetic approach and attention to detail will help foster a productive and professional environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.Responsibilities<ul><li>Greet visitors warmly and professionally, managing front desk operations with excellent phone etiquette and customer service skills</li><li>Answer and direct multi-line phone systems efficiently, ensuring clear communication at all times</li><li>Manage calendar appointments, schedule meetings, and coordinate conference room bookings using productivity software and calendar management tools</li><li>Perform data entry tasks accurately using spreadsheets, Word processing, and other Microsoft Office applications</li><li>Handle clerical duties such as filing, proofreading documents, and maintaining organized office records</li><li>Support office management tasks including supply inventory, mail distribution, and basic troubleshooting of office equipment</li><li>Provide administrative assistance to team members as needed, acting as a personal assistant when required</li></ul>Requirements<ul><li>Proven office experience with strong organizational skills and attention to detail</li><li>Proficiency in Eaglesoft</li><li>Excellent computer literacy and technical proficiency in office productivity software</li><li>Experience with QuickBooks or similar accounting software is a plus</li><li>Strong communication skills with professional phone etiquette and customer support experience</li><li>Ability to manage multiple tasks efficiently in a fast-paced environment while maintaining high productivity levels</li><li>Prior front desk or medical receptionist experience is advantageous but not mandatory</li><li>Demonstrated organizational skills with the ability to prioritize tasks and manage time effectively</li></ul>We are looking for the right fit to our small, non-corporate practice, someone who enjoys creating relationships with their patients. Join us in creating a welcoming atmosphere where professionalism meets enthusiasm and actually making a difference where your patients know your name and you know theirs.Pay: $23.65 - $28.48 per hourWork Location: In person

Office Manager/Receptionist

Allstar Alarm LLC

Allstar Alarm LLC is an independently owned and locally operated security company proudly serving Whitmore Lake, MI, and surrounding areas. We are committed to providing top-tier security solutions with a personal touch. As we continue to grow, we are looking for a dedicated and highly organized Office Coordinator/Receptionist to join our team.Position Overview: We are seeking a full-time Administrative Assistant/Receptionist who thrives in a fast-paced environment. This role is essential in ensuring the smooth day-to-day operations of our office and delivering outstanding service to our customers and internal teams.Key Responsibilities:<ul><li>Answer a high volume of incoming calls in a professional manner</li><li>Enter new prospects and sales leads into the system</li><li>Provide support to the sales team as needed</li><li>Respond to customer requests and resolve concerns efficiently</li><li>Prepare and send agreements using DocuSign</li><li>Perform accurate data entry and filing</li><li>Maintain general office procedures and organization</li><li>Order and manage office supplies</li><li>Assist in planning and decorating the office for holidays and special occasions</li><li>Support additional administrative tasks as assigned</li></ul>Qualifications:<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong customer service and interpersonal skills</li><li>Detail-oriented, organized, and able to multi-task effectively</li><li>Reliable, punctual, and self-motivated with a professional demeanor</li><li>Strong verbal and written communication skills</li><li>Able to collaborate across departments and work as part of a team</li><li>High School Diploma or GED required</li></ul>Benefits:<ul><li>Health and dental insurance</li><li>401(k) plan with employer match</li><li>Paid time off (PTO)</li><li>Paid holidays</li></ul>Job Type: Full-timePay: From $19.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Clerical: 1 year (Required)</li></ul>Ability to Commute:<ul><li>Whitmore Lake, MI (Required)</li></ul>Work Location: In person

Office Coordinator/Receptionist (1 Yr Exp Req)

AMERICAN CLEANERS & LAUNDRY, INC.

<div><h2 class="jobSectionHeader">Join Our Team as a Receptionist / File Clerk at American Cleaners &amp; Laundry, Inc.!</h2>
Are you a friendly, organized, and bilingual professional looking for your next opportunity? American Cleaners &amp; Laundry, Inc., located in Santa Maria, CA, is searching for a dedicated Receptionist / File Clerk to join our team. If you thrive in a fast-paced environment and enjoy helping others, we&rsquo;d love to hear from you!<h3 class="jobSectionHeader">
What You&rsquo;ll Do</h3>
As our Receptionist / File Clerk, you&rsquo;ll play a vital role in keeping our operations running smoothly. Your daily responsibilities will include:<ul>
<li>
Greeting and assisting customers in a professional and welcoming manner.</li>
<li>Answering phone calls, responding to inquiries, and directing calls to the appropriate team members.</li>
<li>Managing and organizing files, ensuring all documents are accurately maintained and easily accessible.</li>
<li>Handling administrative tasks such as data entry, filing, and record-keeping.</li>
<li>Providing bilingual (English-Spanish) support to better serve our diverse customer base.</li>
</ul><h3 class="jobSectionHeader">What We&rsquo;re Looking For</h3>
To succeed in this role, you should bring the following skills and qualifications:<ul>
<li>
Experience: At least 1 year of experience in a similar role is preferred.
</li><li>Language Skills: Bilingual proficiency in English and Spanish is required.
</li><li>Organization: Strong organizational skills with an eye for detail.
</li><li>Communication: Excellent verbal and written communication skills.
</li><li>Customer Service: A friendly and professional demeanor with a focus on providing exceptional service.
</li><li>Tech-Savvy: Basic computer skills, including familiarity with office software.
</li></ul><h3 class="jobSectionHeader">Why Join American Cleaners &amp; Laundry, Inc.?</h3>
At American Cleaners &amp; Laundry, Inc., we take pride in providing high-quality services to our community. We value professionalism, teamwork, and a positive work environment. As a member of our team, you&rsquo;ll have the opportunity to make a meaningful impact while working with a supportive and collaborative group of colleagues.<h3 class="jobSectionHeader">
Ready to Apply?</h3>
If you&rsquo;re excited about this opportunity and meet the qualifications, we&rsquo;d love to hear from you! Take the next step in your career by applying today. Join us at American Cleaners &amp; Laundry, Inc., and help us continue to deliver exceptional service to our customers.</div>

Receptionist / File Clerk

Oakmont Capital Services, LLC

Oakmont Capital Services (OCS), a growing 25-year-old equipment finance company, is seeking a receptionist/administrative professional to add to its current staff. We provide commercial financing products to customers throughout the country. We are seeking an Administrative Assistant/Receptionist to support our growth. The position is a rewarding opportunity for a candidate that is seeking to learn, grow, and advance.JOB SUMMARY: The primary responsibility of this position is to provide confident communication and customer service to our Vendors, Customers and potential customers by promptly answering their calls with a sense of importance, greeting them with a friendly voice and transferring them in a timely and accurate manner. The Receptionists also assist with miscellaneous office logistics and help other departments with various tasks/projects.DUTIES &amp; RESPONSIBILITIES <ul><li>Responsible for promptly answering incoming phone calls and transferring the caller to the appropriate department</li><li>Assist with mail/Fedex/UPS retrieval and distribution along with reviewing/distributing incoming emails to our general mailbox.</li><li>Review/file Remote Online Notary Power of Attorney documents needed for Funding</li><li>Assist with filing UCC&rsquo;s with the appropriate jurisdiction</li><li>Loss prevention and security as applicable for this position</li><li>Maintains a working knowledge of all legal and compliance issues as they pertain to this position</li><li>Cross trains with other departments to be able to help in other areas</li><li>Responsible for any other additional tasks/functions as assigned by Manager</li></ul>JOB REQUIREMENTS Must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.<ul><li>Customer service oriented, possesses a positive attitude</li><li>Must be able to handle multiple tasks simultaneously and be able to prioritize work</li><li>Ability to work in a team environment.</li><li>Ability to problem solve and make decisions.</li><li>Strong initiative and follow-through.</li><li>Ability to understand and follow instructions in English.</li><li>Ability to sit for extended periods of time.</li><li>Occasionally lift and/or move up to 25 lbs.</li><li>Specific vision abilities required by the job including close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.</li></ul>JOB QUALIFICATIONS <ul><li>High School diploma</li><li>CLFP designation is a plus.</li><li>Excellent interpersonal skills and ability to work successfully with a variety of people.</li><li>Possess time management skills-Ability to meet deadlines and work within time frames.</li><li>Excellent communication skills both verbal and written.</li><li>Detail oriented and organized</li><li>Working knowledge of Microsoft Word, Excel, basic computer skills and proficiency on keyboard are required.</li><li>Self-Motivated, goal oriented All applications and resumes will be kept confidential. All qualified applicants will be considered for employment regardless of race, gender, gender identity, religion, nationality, disability or sexual orientation. Employer does not sponsor individuals seeking H-1 Visas.</li></ul>Job Type: Full-timeJob Type: Full-timePay: $42,000.00 - $48,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Equipment Finance - Receptionist/Administrative Assistant

LEARN Charter School

<div>Founded in 2001, LEARN is a network of high-performing college preparatory, tuition-free public elementary and middle schools with the mission of providing children with the academic foundation and ambition to earn a college degree. There are 11 LEARN Schools serving 4,100 students in grades PK-8 across Chicago, Waukegan, North Chicago, and Washington, D.C.
It is our goal to create an environment, on every campus, in which our staff members feel supported, respected, and appreciated. Our staff work together at each school and across the network to share ideas, problem solve, and innovate to move our schools and students beyond the expected. LEARN has been honored by having one of our school leaders recognized as the 2022 Principal of the Year by the Illinois Network of Charter Schools, in addition to LEARN 9 Waukegan earning a Exemplary school designation by the Illinois State Board of Education. LEARN also received a $7 million dollar gift from Mackenzie Scott in honor of our positive impact on education in Chicago.
LEARN's mission remains crystal clear: to provide children with the academic foundation and ambition to earn a college degree. LEARN is currently looking for hard-working and passionate professionals that are dedicated to transforming public education.
What You'll Do:
As an Office Manager, your critical tasks will include but not be limited to: 
Essential Job Functions<ul><li>Interacts frequently with staff, parents, students, instructors, visitors and community members</li><li>Manages student enrollment processes including family outreach and marketing</li><li>Responsible for the maintenance, care, security and integrity of student records</li><li>Updates all records and maintains a detailed filling system related to student information management systems (i.e. attendance, grades, health records, etc.). Adheres strictly to the policy of maintaining confidentiality</li><li>Ensures that the school is in compliance and meets all necessary administrative deadlines, requirements, etc.</li><li>Provides exceptional administrative support to the Principal and performs tasks in an efficient, professional and timely manner</li><li>Oversees staff attendance reporting</li><li>Facilities the ordering and receiving supplies for the office and school (i.e. purchase order process)</li><li>Provides Tier 1 tech support as needed (backup to IT support staff)</li><li>Establishing and maintains the organization of the school office</li></ul>
This job is a great fit if you:
<ul><li>Have a demonstrated record of living LEARN's Core Values
</li><li>Have experience working with computers including software (such as Excel) and student information management systems (i.e. Powerschool and ASPEN)
</li><li>Evaluate and improve processes
</li><li>Perform responsible, accurate and timely clerical work
</li><li>Understand and carry out oral and written directions
</li><li>Type at least 40-50 WPM
</li><li>Are able to establish and maintain professional relationships
</li><li>Can communicate accurately, courteously and effectively &ndash;orally and in writing &ndash; to different audiences</li></ul>
Preferred<ul><li>
You are bilingual
</li><li>Experience as an Office Manager or senior receptionist with 5 + years in a school setting preferred.</li><li>
Associates degree</li>
Ability to develop and maintain budgets 
<li>
</li></ul> 
 
Benefits Summary:
We offer a comprehensive and competitive benefits package for all full time employees, including:<div><ul><li> 
Medical, Dental and Vision Insurance</li><li>Wellness Benefits: Online Mental Health Support, free on site COVID testing</li><li>Paid vacation, personal days, paid holidays, including 5 days off every 23 days in a school year</li><li>Short and long term disability</li><li>Paid life insurance</li><li>403B Contribution + 4.5% matching as eligible</li></ul> 
</div> 
Working Conditions and Physical Demands
Nature of work required an ability to operate standard business office equipment. Required ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files. Majority of work is performed in a general office environment. May require participation and attendance at organization sponsored events and meetings. 
 
This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of LEARN Charter School Network. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.</div>

Office Manager

deugro

<div>
 
 deugro was founded in Frankfurt am Main and is the first company of the deugro group, where is has its focus on global project freight forwarding. Every day the industry and deugro face the challenges of the logistics industry and our employees use their expertise to ensure large cargo is transported safely, effectively, and efficiently, through innovative and creative logistical solutions.
 
 
 
 
 
 Become a part of our talented deugro team, as we look for a Warehouse Receptionist in Baytown, Texas.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 The Warehouse Receptionist / Administrator is responsible for providing administrative support to the warehouse operations team while also serving as the first point of contact for visitors and callers. This dual-role position ensures the smooth flow of warehouse documentation, inventory records, and front-desk activities with a focus on professionalism, accuracy, and efficiency.
 
 
 
 
 
 Supervisory Responsibilities:
 
 
 This position does not supervise staff but works cross-functionally with internal teams, clients, and external vendors.
 
 
 
 
 
 
 Essential Responsibilities:
 
 
 
 
 
 
 
 Reception Duties:
 
 
 
 &bull; Greet and direct all visitors, vendors, and drivers in a professional and courteous manner.
 
 
 &bull; Answer and route incoming calls promptly, taking messages as needed.
 
 
 &bull; Maintain a clean and organized front desk and reception area.
 
 
 &bull; Receive, sort, and distribute incoming mail and packages.
 
 
 &bull; Monitor and manage visitor logs and ensure all guests comply with safety procedures.
 
 
 
 
 
 
 Administrative Duties:
 
 
 
 &bull; Perform data entry of warehouse documents including shipment receipts, inventory adjustments, and order processing.
 
 
 &bull; Maintain and update shipping, receiving, and inventory control logs.
 
 
 &bull; Assist with generating shipping labels, bills of lading, and other required paperwork.
 
 
 &bull; Coordinate office supply orders and maintain stock of administrative materials.
 
 
 &bull; Support warehouse team with filing, reporting, and recordkeeping tasks.
 
 
 &bull; Coordinate office administrative tasks such as setting up workstations, organizing storage areas, and preparing office layouts.
 
 
 Page 2 of 2
 
 
 &bull; Order and maintain stock of office and warehouse supplies including furniture, cleaning materials, and general inventory needs.
 
 
 &bull; Assist in the initial setup and coordination of the warehouse office environment, including arranging IT support and office equipment.
 
 
 &bull; Liaise with vendors and service providers for facility-related needs or repairs.
 
 
 
 
 
 
 Warehouse Coordination:
 
 
 
 &bull; Communicate with carriers, vendors, and internal departments to confirm deliveries and shipments.
 
 
 &bull; Schedule dock appointments for incoming and outgoing freight.
 
 
 &bull; Monitor inventory and assist with cycle counts and reconciliation as needed.
 
 
 &bull; Help track and resolve discrepancies in shipping or receiving documentation.
 
 
 
 
 
 
 Skills, Knowledge, and Expertise:
 
 
 
 &bull; Excellent communication and organizational skills.
 
 
 &bull; Attention to detail and ability to prioritize.
 
 
 &bull; Strong team player with a proactive mindset.
 
 
 &bull; Computer literacy with Microsoft Office and logistics systems.
 
 
 &bull; Customer-focused and performance-driven.
 
 
 &bull; Knowledge of compliance and freight forwarding best practices.
 
 
 
 
 
 
 Minimum Education Qualifications:
 
 
 
 High School diploma or GED and at least 2&ndash;3 years of relevant freight forwarding experience. Experience across sea, air, and road transportation logistics preferred.
 
 
 
 Physical Requirements:
 
 
 
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. May include lifting up-to 25 pounds for files, computer printouts on occasion.
 
 
 
 
 
 
 What makes us the ideal choice?
 
 
 
 A family-owned company established in 1924, has evolved into a leading global specialist in project freight forwarding. Our expertise spans various cargo types including break bulk, out of gauge, dangerous goods, and oversized shipments. Complementing our core services are affiliated entities specializing in transport engineering solutions, global ocean transportation, and specialized transportation assets.
 
 
 We take pride in our commitment to employees, offering opportunities for long-term career growth, hybrid work arrangements, and flexible scheduling options.
 
 
 We eagerly seek candidates who possess enthusiasm, passion, and innovative thinking, valuing their ability to translate ideas into action through dedication rather than solely relying on their resume or career history.
 
 
 
 
 
 
 deugro (USA), Inc.
 
 
 
 William Barrett
 
 
 2828 FM 1405, Baytown, TX 77523 USA
 
 
 
 www.deugro.com
 
 
</div>

Warehouse Receptionist

NESL-IT (SMC PVT) LTD

Location: On-site, Islamabad Shift Timing: 08:00 AM &ndash; 5:00 PM (overlapping hours as required) Employment Type: Full-timeCompany Overview: We are a growing professional workspace offering co-working and office facilities to individuals and businesses. We focus on client experience, smooth operations, and professional service delivery.About the Role We are looking for a confident and well-spoken Female Receptionist to manage front desk operations, handle walk-in queries, coordinate facility visits, and support co-working space sales.Key Responsibilities<ul><li>Handle incoming queries and walk-in clients professionally</li><li>Manage facility visits and client coordination</li><li>Assist in closing co-working space deals</li><li>Manage front desk and floor activities</li><li>Coordinate with internal teams for smooth operations</li><li>Maintain visitor and deal records</li></ul>Requirements<ul><li>Strong communication and interpersonal skills</li><li>Presentable personality with professional attitude</li><li>Confidence in dealing with clients and negotiations</li><li>Ability to manage multiple tasks efficiently</li><li>Prior front desk or customer-facing experience (preferred)</li></ul>Compensation<ul><li>Fixed Salary (budget open for proposal)</li><li>Commission on every successful deal closed</li></ul>What You&rsquo;ll Get<ul><li>Commission-based earning opportunity</li><li>Client interaction &amp; sales exposure</li><li>Professional work environment</li><li>Growth opportunities</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you comfortable working an on-site role in I-10/3, Islamabad?</li><li>Are you available to work the shift timing from 3:00 PM to 11:00 PM?</li><li>When can you join if selected?</li></ul>Work Location: In person

Female Receptionist / Front Desk Executive

Search 9987+ Office manager receptionist jobs near you this August. New roles added regularly across leading industries. Apply today.