office operations manager

Justice for Migrant Families

Job Summary This person will be the lead office manager and assist with administrative support, with regular interaction with all those who have contact with Justice for Migrant Families,including staff, volunteers, members, and families and individuals.This position requires in person availability, with an occasional remote option. The position is mainly daytime hours, with occasional options for evening or weekend hours.This person will be on call by phone one to two times a week.Duties will include:<ul><li>Being present in the office and keeping JFMF organized and responsive:</li><li>Communicate office updates and hours</li><li>Track, forward, and respond to mail, execute organizational mailings</li><li>Return calls, manage voicemail system</li><li>Make referrals to commonly requested resources</li><li>Supporting the office structures that keep JFMF engaged with community:</li><li>Maintain organization of the system of incoming support requests and follow ups</li><li>Respond to new volunteer inquiries. Complete initial onboarding process until new volunteers are connected to program coordinators</li><li>Join event planning teams, and lead on the event logistics</li><li>Scheduling, including scheduling interpreters</li><li>Join the JFMF team; work together towards organizational goals:</li><li>Participate in staff meetings and annual retreat</li><li>Participate in some organizational trainings</li><li>Collaborate with bookkeeping to keep good records, track donations and be responsive to donors</li><li>Collect and organize photographic records of JFMF events</li><li>Occasionally post to Instagram and FB</li></ul>Requirements<ul><li>Conversational or above in Spanish; fluent written and spoken English</li><li>Trustworthy and ethical, able to set and uphold standard of respect and care in diverse work setting</li><li>Experience in direct community work</li><li>Strong interpersonal and listening skills</li><li>Clear and comprehensible oral and written communication</li><li>Collaborative approach to creative problem solving</li><li>Comfortable with digital communications platforms and digital formatting</li><li>Ability to keep good records and use online platforms</li><li>Sufficient awareness of immigrant justice to ensure that the JFMF office is a welcoming place</li></ul>Pay: $25.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Part Time Office and Operations Manager

Baseten

<div>
 
 About Baseten
 
 
 
 Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $300M Series E, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction. Join us and help build the platform engineers turn to to ship AI products.
 
 
 
 THE ROLE
 
 
 
 
 Note: This is an in-person role based in New York, and we&rsquo;d like you in the office five days a week.
 
 
 
 As our Office Manager, you&rsquo;ll own the rhythms and details that make the New York office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality.
 
 
 This role is hands-on and highly collaborative. Baseten moves
 
 fast
 
 , and you should be ready to hit the ground running. You&rsquo;ll report to the Workplace Experience Manager, be a founding member of our Workplace Experience Team (WPX) and partner with IT, People Ops, and EA&rsquo;s to proactively solve problems before they impact employees.
 
 
 This role is based in hospitality with employees as the customers. You&rsquo;ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day.
 
 
 
 OUR NEW YORK OFFICE
 
 
 
 <ul>
 <li>
 Union Square
 </li>
 <li>
 Up to 100 people onsite per day
 </li>
 <li>
 Rapidly growing, with frequent visitors
 </li>
 <li>
 ~9k sq ft
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 
 Events and culture
 
 
 
 <ul>
 <li>
 Plan and execute a thoughtful calendar of employee-facing events.
 </li>
 <li>
 Own NY-based event production end-to-end: vendor sourcing, catering and rentals, contracts, run-of-show, onsite setup, and day-of execution.
 </li>
 <li>
 Support logistics for team onsites hosted in NY, including space setup, catering coordination, and on-the-ground execution.
 </li>
 <li>
 Track budgets, contracts, and feedback to continuously improve quality and efficiency.
 </li>
 <li>
 Partner with the Workplace Experience team to support planning and execution of bi-annual company off-sites (logistics, vendor coordination, onsite support as needed).
 
 
 </li>
 </ul>
 
 Office operations and facilities
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.
 </li>
 <li>
 Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.
 </li>
 <li>
 Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.
 </li>
 <li>
 Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).
 </li>
 <li>
 Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.
 </li>
 <li>
 Identify and implement process improvements that reduce friction and increase reliability.
 </li>
 <li>
 Support employee travel between offices including making sure they have access, lunch and a desk.
 
 
 </li>
 </ul>
 
 Space and workplace logistics
 
 
 
 <ul>
 <li>
 Support new hire onboarding logistics, including workspace setup.
 </li>
 <li>
 Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.
 </li>
 <li>
 Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.
 </li>
 <li>
 Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3&ndash;5+ years of experience in office management, workplace operations, facilities coordination.
 </li>
 <li>
 Ability to work autonomously as you&rsquo;ll be the only WPX member in NY
 </li>
 <li>
 Strong vendor management skills, including working through issues quickly and professionally.
 </li>
 <li>
 Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.
 </li>
 <li>
 Experience bringing people together and creating space for culture in a rapidly changing environment (e.g., local programming, office moments, team rituals).
 </li>
 <li>
 High attention to detail and pride in running a tight, welcoming office.
 </li>
 <li>
 Clear written and verbal communication skills.
 </li>
 <li>
 Calm under pressure, adaptable, and proactive about solving problems before they escalate.
 </li>
 <li>
 Availability and interest in being onsite in our New York office five days a week.
 </li>
 <li>
 Availability to accommodate early or late hours as needed for event production and onsite coordination.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive compensation, including meaningful equity.
 </li>
 <li>
 100% coverage of medical, dental, and vision insurance for employee and dependents
 </li>
 <li>
 Generous PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 Company-facilitated 401(k)
 </li>
 <li>
 Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
 
 
 </li>
 </ul>
 
 Apply now
 
 to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.
 
 
 
 At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
 
 
 
 Compensation Range: $110K - $135K
 
 
</div>

Office Manager (New York)

Cube

<div>
 
 
 Cube is the financial intelligence platform built for the AI-era.
 
 
 
 
 
 
 The world has evolved, but FP&amp;A is still trapped in manual reconciliation cycles. While most platforms try to replace the spreadsheets finance teams love, Cube is different: we are the intelligent finance layer that unifies fragmented data into a centralized command center. By automating data management, we empower the Office of the CFO to stop moving numbers and start driving the strategic analysis that turns data into growth.
 
 
 
 
 
 We don&rsquo;t compete with AI; we make it trustworthy. In a world where AI is often only 80% right, Cube provides the 100% truth and governance finance teams need to turn data into growth. Our mission is clean data, everywhere, allowing the modern Office of the CFO to move beyond manual data management and lead with strategic certainty.
 
 
 
 
 
 Cube has raised &gt;$65M and is backed by top-tier investors such as Battery Ventures and Mayfield. Together, we&rsquo;re building a culture that challenges and celebrates everyone with a path to growth. We&rsquo;re guided by our company values: act with urgency, keep it simple, build with joy, obsess over the details, own the outcome, raise the bar, champion our customers, and win together. As we enter our next phase of growth, we believe having the right Cubers on our team will be the reason we win.
 
 
 
 
 
 
 Role Overview
 
 
 
 We&rsquo;re seeking a highly organized, proactive, and people-centric
 
 Office Operations Manager
 
 to support Cube&rsquo;s leadership, own office operations, and help drive key people &amp; recruiting initiatives. This unique role is a blend of traditional administrative support, operational excellence, and hands-on people operations work &mdash; perfect for someone who thrives in a fast-paced startup environment and enjoys wearing many hats.
 
 
 You will be the backbone of seamless execution across executive support, team-oriented operational workflows, and early-stage people ops efforts that help keep our culture strong and our teams growing.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide high-level support to senior leadership, including calendar management, meeting coordination, travel planning, and inbox triage.
 </li>
 <li>
 Draft, proof, and distribute internal and external communications on behalf of leadership.
 </li>
 <li>
 Assist with event prep, board materials, and cross-functional coordination as needed.
 </li>
 </ul>
 
 
 Office Management
 
 
 <ul>
 <li>
 Oversee day-to-day office operations; supplies, vendor relationships, facilities coordination, and day-to-day logistics.
 </li>
 <li>
 Maintain a welcoming, professional, efficient workspace (in-office and hybrid environments).
 </li>
 <li>
 Organize company-wide events, team offsites, and internal gatherings that build community.
 </li>
 </ul>
 
 
 People Operations
 
 
 <ul>
 <li>
 Partner with recruiting to support scheduling, candidate communication, interview coordination, and onboarding logistics.
 </li>
 <li>
 Assist with early-stage HR processes including new hire orientation, recordkeeping, and employee lifecycle tracking.
 </li>
 <li>
 Support employee engagement efforts, benefits communication, and people programs that enhance culture and retention.
 </li>
 <li>
 Help refine and implement scalable people ops processes, systems, and documentation across the organization.
 </li>
 </ul>
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 Leadership and teams feel supported, operational needs are anticipatorily addressed, and people ops processes contribute to a positive employee experience.
 </li>
 <li>
 The office environment runs smoothly, events are executed well, and executive workflows scale effectively.
 </li>
 <li>
 Recruiting, onboarding, and internal communications consistently reflect Cube&rsquo;s culture and values.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proven experience in executive support, office or operations management, and exposure to people operations or HR tasks.
 </li>
 <li>
 Strong organizational, communication, and project management skills.
 </li>
 <li>
 Comfortable handling sensitive and confidential information.
 </li>
 <li>
 Demonstrated ability to work independently in a fast-moving environment and pivot between strategic and tactical priorities.
 </li>
 <li>
 Experience with HRIS/ATS, scheduling tools, and collaboration platforms a plus.
 </li>
 </ul>
 
 
 
 
 
 Full-Time Employee Benefits
 
 
 <ul>
 <li>
 We provide 100% covered employee medical, dental, and vision insurance options, including FSA/HSA options plus free memberships to OneMedical, Teladoc, and Talkspace.
 </li>
 <li>
 Our flexible paid vacation and sick/mental health time guidelines help you get the time and space you need.
 </li>
 <li>
 We offer stock options to all full-time employees of Cube, as we want you to be connected to the success of the company.
 </li>
 <li>
 We offer 12 weeks of 100% paid parental leave for the birthing parent.
 </li>
 <li>
 We offer each Cuber a quarterly learning budget to spend on books, classes, or events that support your development.
 </li>
 <li>
 You&rsquo;ll be joining an experienced team of tech startup leaders who are eager to work with you and provide support and mentorship!
 </li>
 <li>
 You&rsquo;ll work for a company that our
 
 customers are truly excited about
 
 !
 </li>
 </ul>
 
 
 
 
 #LI-Hybrid
 
</div>

Office Manager

Opto Investments

<div>
 Opto is engineering the future of private markets to improve client outcomes and drive capital to the most transformative ideas.
 
 
 The opportunity is huge. The global alternative investments industry is forecast to grow to $30T by 2029, however the private investment process typically remains opaque, highly manual, and error-prone, which limits access to the select few insiders who are willing to bear the pain.
 
 
 Opto is a revolutionary end-to-end solution for wealth managers of any size- from small investment advisors to large multi-family offices to private banks- to build, fundraise for, and manage private markets programs at scale. We combine exceptional Silicon Valley engineering talent with experienced investors and industry specialists to fix this broken system through the power of technology. Our platform banishes the nightmare of slide decks, spreadsheets, and paperwork to the past, and arms our clients with the tools, data, and guidance to identify and access the right opportunities for their clients.
 
 
 Fixing private markets will not be easy and demands courage, but we&rsquo;re not afraid to do things differently. We are unapologetically bold. We value strong opinions, clear communication, and purposeful execution.
 
 
 Up for the challenge? Come join us.
 
 
 The Role
 
 
 Opto investments is seeking an Executive Assistant and Office manager to support the day to day company operations of a high growth tech startup. We are looking for a highly-motivated individual who can navigate ambiguity and execute quickly. In this strategic role, you will not only liaise with C-Suite executives in their day to day work, but also be the heartbeat of our New York City office.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Executive Administrative Support
 </li>
 <ul>
 <li>
 Serve as the primary partner to senior leadership, managing day-to-day priorities with a high degree of autonomy.
 </li>
 <li>
 Own complex calendar management across multiple stakeholders, ensuring alignment on business priorities.
 </li>
 <li>
 Coordinate internal and external meetings, including preparing materials, agendas, and follow-ups.
 </li>
 <li>
 Manage executive communications, including drafting correspondence and ensuring timely responses.
 </li>
 <li>
 Anticipate needs, identify gaps, and proactively solve problems before they escalate.
 </li>
 </ul>
 <li>
 Travel &amp; Operations
 </li>
 <ul>
 <li>
 Own end-to-end travel planning, including detailed itineraries, logistics, and contingency planning.
 </li>
 <li>
 Manage expense reporting with accuracy and adherence to company policies.
 </li>
 <li>
 Support key business rhythms (offsites, leadership meetings, board meetings and prep, and others as acceptable)
 </li>
 </ul>
 <li>
 Office &amp; Workplace Operations
 </li>
 <ul>
 <li>
 Oversee day-to-day office operations to ensure a clean and professional environment that reflects the company culture and brand
 </li>
 <li>
 Manage office vendor relationships (facilities, food, beverage, office supplies, office events, cleaning and maintenance. etc.)
 </li>
 <li>
 Act as primary point of contact for building management and workplace logistics
 </li>
 <li>
 Onboard and Offboard employees from office access, collect or disperse company equipment, be the first day point of contact and welcome for new hires.
 </li>
 <li>
 Manage office inventory of supplies, snacks, and swag
 
 </li>
 </ul>
 </ul>
 
 Required Skills
 
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Polished and professional presence with strong interpersonal skills.
 </li>
 <li>
 Exceptional organization and time management skills with a strong attention for detail.
 </li>
 <li>
 Ability to anticipate needs, think proactively, and operate independently.
 </li>
 <li>
 Strong business judgment and ability to prioritize effectively in a fast paced environment.
 </li>
 <li>
 Proven ability to exercise discretion and handle highly sensitive information.
 </li>
 <li>
 Ability to be onsite 5 days per week
 
 
 </li>
 </ul>
 Background
 
 
 <ul>
 <li>
 3+ years of relevant work experience
 </li>
 <li>
 5+ years experience supporting C-Suite executives in administrative capacity
 </li>
 <li>
 Experience supporting in-office management duties
 </li>
 <li>
 4-year bachelor degree (or equivalent work experience)
 </li>
 <li>
 Experience managing complex calendars, travel, and executive workflows.
 </li>
 <li>
 Experience with event planning
 </li>
 <li>
 Prior experience in a high growth tech startup preferred
 </li>
 <li>
 Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 Please fill out the required fields below, and attach a Resume and Cover Letter. Why a Cover Letter? We receive a high volume of applicants, and we have real humans that read each and every resume. We encourage you to use creativity in your cover letter and speak directly to why you want to join our team!
 
 
 We will review your resume in as timely a manner as we are able to, so kindly refrain from reaching out to hiring manager or other Opto team members via email or linkedin, as this won't improve or fast track your application.
 
 
 
 Compensation And Benefits
 
 
 
 Opto has a high bar for talent, and we are committed to building the best teams possible. Candidates are never subjected to discrimination based on race, citizenship, religion, ethnicity, gender or gender identity, sex, pregnancy, national origin, age, sensory, mental, or physical disability, or any other characteristic.
 
 
 The successful candidate for this role can expect a generous compensation and benefits package. The cash salary range for this role is $140,000-$160,000 dependent on skills, experience and expected contribution.
 
 
 All full time employees at Opto enjoy:
 
 
 <ul>
 <li>
 Significant equity
 </li>
 <li>
 Health, dental, and vision insurance
 </li>
 <li>
 Unlimited PTO
 </li>
 <li>
 Retirement savings plan (401k)
 </li>
 <li>
 Learning, Fitness, and Commuter stipends
 </li>
 <li>
 Paid Holidays
 
 
 </li>
 </ul>
 This position is based onsite 5 days a week New York City office.
 
 
 At this time, Opto can only hire candidates who reside in the following states:
 
 
 California, Colorado, Florida, Idaho, Illinois, Maine, Maryland, Nevada, New Jersey, New York, North Carolina, North Dakota, Pennsylvania, Rhode Island, Tennessee, Texas, Virginia, and Washington.
 
 
 If you do not currently live in one of these states, you must relocate to an approved state or have a confirmed address there prior to your start date.
</div>

Executive Assistant & Office Manager

MOD Pizza

<div>
 MOD Restaurants make pizza to serve people, to contribute to a world that works for and includes everyone. We believe companies can and should be a force for good in the lives of the people they employ and the communities they serve.
 
 
 Because at MOD we don&rsquo;t just make pizzas. We make pizzas that make the world a better place &ndash; a world where doing the right thing has far-reaching ripples, where people are at the heart of every decision and were pizza powers possibility.
 
 
 
 Compensation: $24.23 - $28.50
 
 
 
 Actual salaries will be based on candidates qualifications, competencies, experience and geographic location. .
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 Paid Sick Time (Washington Paid Sick Leave or Seattle Sick and Safe time where applicable)
 </li>
 <li>
 Paid vacation grant starting at 20 days per year, increasing to as much as 30 days
 </li>
 <li>
 Pet insurance
 </li>
 <li>
 Discounted gym membership
 </li>
 <li>
 Free counseling sessions
 </li>
 <li>
 Medical, dental and vision insurance
 </li>
 <li>
 401(k) retirement
 
 
 </li>
 </ul>
 At our table,
 
 everyone has a place
 
 . Explore your inner pizza enthusiast and feel right at home.
 
 Apply today
 
 to work for a restaurant company that is also a social movement.
 
 
 
 Summary
 
 
 
 MOD is seeking a full-time Admin Operations Coordinator who will be responsible for managing office operations, lease administration, and providing executive support to the COO. The right candidate is a utility player who welcomes a varying set of tasks and responsibilities each day, ensuring that operations run efficiently and effectively.
 
 
 This role requires strong attention to detail, discretion, and the ability to manage multiple priorities while supporting executive leadership. The ideal candidate is proactive, organized, and thrives in a fast-paced, growth-oriented environment.
 
 
 
 Work Location and Schedule Expectations
 
 
 
 The Admin Operations Coordinator will work Monday &ndash; Thursday onsite in our Support Center located in Bellevue, Washington. Home office/remote work is permitted on Friday; employees can work in office 5 days per week if they prefer. Your schedule is a standard business day and has flexibility to come in early or stay late based on your personal and work demands. This is a full-time position.
 
 
 
 Key Responsibilities
 
 
 
 Office &amp; Operations Management
 
 
 <ul>
 <li>
 Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment - Coordinate office maintenance, supplies, and vendor services
 </li>
 <li>
 Serve as primary contact for building management, including maintenance, repairs, and service requests
 </li>
 <li>
 Manage incoming and outgoing mail, shipping, and P.O. Box pickups
 </li>
 <li>
 Maintain office organization,
 </li>
 <li>
 cleanliness, and functionality
 
 
 </li>
 </ul>
 Lease Administration
 
 
 <ul>
 <li>
 Manage the lease administration inbox and track all lease-related documentation
 </li>
 <li>
 Maintain accurate records of lease agreements, renewals, and critical dates
 </li>
 <li>
 Coordinate with internal stakeholders and external partners to ensure timely communication and compliance
 </li>
 <li>
 Monitor lease obligations and escalate issues as needed
 
 
 </li>
 </ul>
 Admin Assistant to COO
 
 
 <ul>
 <li>
 Provide direct administrative support to the COO
 </li>
 <li>
 Manage calendar scheduling, meeting coordination, and travel arrangements
 </li>
 <li>
 Prepare reports, presentations, and meeting materials
 </li>
 <li>
 Assist with internal communications and follow-ups on key initiatives - Act as a liaison between the COO and internal/external stakeholders
 
 
 </li>
 </ul>
 General Administrative Support
 
 
 <ul>
 <li>
 Answer and manage office phone line and communications professionally
 </li>
 <li>
 Support cross-functional teams with administrative needs
 </li>
 <li>
 Assist with special projects and initiatives as assigned
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 1&ndash;3 years of administrative, office operations, or executive support experience in rapidly adaptive organization
 </li>
 <li>
 Proficiency with Microsoft Office 365 (Outlook, Word, Excel) and ability to learn new systems quickly
 </li>
 <li>
 Strong organizational skills with exceptional attention to detail
 </li>
 <li>
 Ability to manage multiple priorities and deadlines effectively
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Ability to handle confidential information with discretion
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 Office work involves remaining in a stationary position most of the time in front of a computer, using a keyboard, mouse and telephone. Regularly operate a computer and other office equipment. Occasionally move about the work site to access file cabinets, office equipment, etc. Exert up to 10 lbs. of force occasionally, and/or a negligible amount of force frequently or regularly move objects. Communicate and exchange information with co-workers and other individuals in person and electronically.
 
 
 At our table,
 
 everyone has a place
 
 . Explore your inner pizza enthusiast and feel right at home.
 
 Apply today
 
 to work in a restaurant that is also a social movement.
 
 
 This job posting is not intended to be exhaustive. Other related duties may be assigned to meet the ongoing needs of the organization. At MOD, we believe in creating a world that works for and includes everyone. To request a reasonable accommodation to complete an application, job interview, and/or to otherwise participate in the hiring process, please contact applicantADA@modpizza.com. MOD is a fair chance employer. Los Angeles County qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
</div>

Admin Operations Coordinator

Gatik

<div><h3 class="jobSectionHeader">Who we are</h3>

Gatik, the leader in autonomous middle-mile logistics, is revolutionizing the B2B supply chain with its autonomous transportation-as-a-service (ATaaS) solution and prioritizing safe, consistent deliveries while streamlining freight movement by reducing congestion. The company focuses on short-haul, B2B logistics for Fortune 500 retailers and in 2021 launched the world's first fully driverless commercial transportation service with Walmart. Gatik's Class 3-7 autonomous trucks are commercially deployed across major markets, including Texas, Arkansas, and Ontario, Canada, driving innovation in freight transportation.

The company's proprietary Level 4 autonomous technology, Gatik Carrier&trade;, is custom-built to transport freight safely and efficiently between pick-up and drop-off locations on the middle mile. With robust capabilities in both highway and urban environments, Gatik Carrier&trade; serves as an all-encompassing solution that integrates advanced software and hardware powering the fleet, facilitating effortless integration into customers' logistics operations.
<h3 class="jobSectionHeader">
About the role</h3>
<div><div>We are looking for a reliable, highly organized, resourceful, and proactive professional to manage Office Operations &amp; Executive Support. This role is essential to keeping our office running smoothly day to day, with a strong focus on hands-on support; from stocking snacks and handling packages to troubleshooting facility issues and ensuring a clean, professional environment. 
You'll also support our executives with day-to-day administrative needs, including calendar management, meeting coordination, and travel planning. This position requires someone who's comfortable rolling up their sleeves, takes initiative, and is trusted to handle sensitive information with discretion. This is a Contract position. 
</div>
<div>This role is onsite 5 days a week at our Mountain View, CA office.</div>
<h3 class="jobSectionHeader">What you'll do</h3>
</div><h4 class="jobSectionHeader">Office &amp; Facilities Operations</h4>
<ul><li>Take full ownership of the office environment - ensure it stays clean, organized, and well-stocked.</li>
<li>Manage snack and supply inventory, receive and distribute packages, and spot minor issues (e.g., a stained carpet or a light that's out) before they become problems.</li>
<li>Be the primary point of contact for all visitors, vendors, and service personnel entering the building - ensure check-in processes are smooth and professional.</li>
<li>Troubleshoot and coordinate basic facility needs (e.g., coordinating repairs with electricians, plumbers, porters, cleaners, etc.).</li>
<li>Monitor facility budgets and manage vendor agreements.</li>
</ul><h4 class="jobSectionHeader">Executive Support</h4>
<ul><li>Provide high-level administrative support including calendar management, meeting prep, and inbox triage.</li>
<li>Ensure executives are prepared for meetings, travel, and deliverables.</li>
<li>Be available for urgent executive needs outside standard hours, including weekends, when necessary.</li>
</ul><h4 class="jobSectionHeader">Travel &amp; Logistics</h4>
<ul><li>Coordinate complex travel itineraries for executives, team members, and visitors - handle bookings, changes, and related documentation.</li>
<li>Assist with logistics for leadership off-sites and events.</li>
<li>Be available for urgent travel issues during weekends if needed (e.g., rebooking flights).</li>
</ul><h3 class="jobSectionHeader">What we're looking for</h3>
<ul><li>3+ years of experience in executive support, office/facilities management, or operations.</li>
<li>Comfortable with hands-on office work - keeping things tidy, handling basic maintenance issues, and ensuring the workspace runs smoothly.</li>
<li>Highly responsive and dependable, especially for time-sensitive issues.</li>
<li>Strong organizational skills and ability to manage multiple responsibilities.</li>
<li>High level of discretion and ability to handle confidential information with professionalism.</li>
<li>Excellent interpersonal and communication skills.</li>
<li>Tech-savvy with tools like Google Workspace, Slack, Concur, etc.</li>
<li>Self-starter with a &quot;see it, solve it&quot; mindset.</li>
</ul><h3 class="jobSectionHeader">Bonus Points</h3>
<ul><li>Prior experience supporting executives in a startup or fast-paced environment.</li>
<li>Experience coordinating with service vendors or managing building access.</li>
<li>Familiarity with front desk or facilities-related responsibilities.</li>
</ul>
Salary Range - $80,000- $120,000
<h3 class="jobSectionHeader">
More about Gatik</h3>

Founded in 2017 by experts in autonomous vehicle technology, Gatik has rapidly expanded its presence to Mountain View, Dallas-Fort Worth, Arkansas, and Toronto. As the first and only company to achieve fully driverless middle-mile commercial deliveries, Gatik holds a unique and defensible position in the AV industry, with a clear trajectory toward sustainable growth and profitability.

We have delivered complete, proprietary AV technology - an integration of software and hardware - to enable earlier successes for our clients in constrained Level 4 autonomy. By choosing the middle mile &ndash; with defined point-to-point delivery, we have simplified some of the more complex AV challenges, enabling us to achieve full autonomy ahead of competitors. Given extensive knowledge of Gatik's well-defined, fixed route ODDs and hybrid architecture, we are able to hyper-optimize our models with exponentially less data, establish gate-keeping mechanisms to maintain explainability, and ensure continued safety of the system for unmanned operations.

Visit us at Gatik for more company information and Careers at Gatik for more open roles.
<h3 class="jobSectionHeader">
Notable News</h3>
<ul><li>Bloomberg: Autonomous Trucking Firm Gatik Inks Contracts Worth $600 Million</li>
<li>Forbes: Hundreds' Of Gatik Robot Delivery Trucks Headed For U.S. Roads</li>
<li>Forbes:Gatik And Loblaw Announce Largest Commercial Deployment Of AV Trucks</li>
<li>Forbes: Forget robotaxis. Upstart Gatik sees middle-mile deliveries as the path to profitable AVs</li>
<li>Tech Brew: Gatik AI exec unpacks the regulations that could shape the AV industry</li>
<li>Business Wire: Gatik Paves the Way for Safe Driverless Operations ('Freight-Only') at Scale with Industry-First Third-Party Safety Assessment Framework</li>
<li>Auto Futures: Autonomous Trucking Group Gatik Secures Investment From NIPPON EXPRESS HOLDINGS</li>
<li>Automotive News: Gatik foresees hundreds of self-driving trucks on road soon, and that's just the beginning</li>
<li>Forbes: Isuzu And Gatik Go All In To Scale Up Driverless Freight Services</li>
<li>Bloomberg: Autonomous Vehicle Startup Takes Off by Picking Off Easier Routes</li>
<li>Reuters: Driverless vehicles on limited routes bump along despite US robotaxi scrutiny</li>
</ul><h3 class="jobSectionHeader">Taking care of our team</h3>

At Gatik, we connect people of extraordinary talent and experience to an opportunity to create a more resilient supply chain and contribute to our environment's sustainability. We are diverse in our backgrounds and perspectives yet united by a bold vision and shared commitment to our values. Our culture emphasizes the importance of collaboration, respect and agility.

We at Gatik strive to create a diverse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that together we can do great things. We are committed to an inclusive and diverse team. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.</div>

Office Coordinator and Executive Support (Contract to Hire)

Accor

<div><div>Company Description</div> 
Fairmont Pittsburgh, a 4 diamond LEED certified luxury hotel, is located at the heart of Pittsburgh&rsquo;s business, cultural and retail hub. Fairmont Pittsburgh offers superb and distinctive guest services and accommodations in a luxury setting. 
Drawing from Pittsburgh&rsquo;s rich history, fl.2 showcases a wide selection of local beers, craft cocktails, and an elevated Modern American menu with unique signature items that have the power to transform guests into regulars. Vibrant and inviting, the restaurant and bar offers a space that allows for an open, airy atmosphere with a modern framework incorporated with architectural elements.<div> 
Job Description</div><ul><li> 
Review daily reports, arrival, VIP, and groups to ensure proper execution of the details therein
</li><li>Work closely with Director, Front Office and revenue management to apply yield management principles and appropriately manage the inventory maximizing rooms revenue</li><li>
Execute concepts of &ldquo;the perfect arrival&rdquo;, following all company standards and measurements</li><li>
Focus the department on guest service initiatives and drive guest satisfaction score results</li><li>
Ensure the ALL loyalty program is executed to the highest level</li><li>
Participate in and conduct regular leadership and colleague briefings, as well as formal communication meetings</li><li>
Monitor established standards and procedures set out by the hotel and the department and ensure compliance</li><li>
Ensure colleague performance management principles are followed</li><li>
Consistently offers professional, engaging and friendly service
</li><li>Other duties as assigned</li></ul><div> 
Qualifications</div> 
Your Experience and Skills Include:
<ul><li>Minimum 1 year progressive Front Office operations experience, preferably management in a luxury property</li><li>
Computer knowledge and proficiency in PMS (Opera) and Microsoft Office
</li><li>College Degree in Hospitality an asset</li><li>
Excellent leadership, written/verbal communication and interpersonal skills</li><li>
Strong organizational skills with multitasking prioritization</li><li>
Fanatical guest service orientation
</li><li>Must have availability to work evenings, weekends and overnights. This position will be working multiple overnight shifts during the week.</li><li>
Extended periods of walking or standing. This position requires you to be standing on your feet for the entirety of your shift.</li></ul><div> 
Additional Information</div> 
What is in it for you:<ul><li>
Competitive salary and flexible benefit plans</li><li>
Generous PTO allowances</li><li>
Employee rates at Accor properties in NCA region</li><li>
Learning programs through our Academies</li><li>
Opportunity to develop your talent and grow within your property and across the world!</li><li>
Ability to make a difference through our Corporate Social Responsibility activities, like WATCH</li></ul>
Our Commitment to Diversity &amp; Inclusion
Fairmont Pittsburgh is an equal opportunity employer. We are an inclusive company and our ambition is to attract, recruit, and promote diverse talent.
Why work for Accor? 
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS
All your information will be kept confidential according to EEO guidelines.</div>

Assistant Front Office Manager

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