office operations manager

Thomson Reuters

<div>
 Are you passionate about the chance to bring your administrative support experience to a world class organization that is leading the way in both content and technology to make a safer and more secure world? Do you have the skills necessary to work as a team within office operations and across the TRSS enterprise to lead executive level project coordination? If you are a team player and have excellent organizational skills, then Thomson Reuters Special Services (TRSS) is looking for you!
 
 
 
 About The Role
 
 
 
 As a
 
 Sr. Executive Assistant &amp; Office Operations Manager
 
 , your role will focus on providing high-level executive support while overseeing and optimizing day-to-day operational functions to ensure organizational efficiency and effectiveness. This role will leverage strong organizational, communication, and problem-solving skills to manage executive priorities, coordinate cross-functional initiatives, streamline processes, and support strategic objectives. You will work closely with senior leadership and internal teams to drive operational excellence, improve workflow efficiency, and enable informed decision-making. To be successful in this role, you should be a proactive, detail-oriented leader and trusted partner, capable of anticipating needs, managing complexity with confidence, and ensuring seamless operations, executive effectiveness, and stakeholder satisfaction.
 
 
 As a
 
 Sr. Executive Assistant &amp; Office Operations Manager
 
 , you will contribute to a variety of areas including:
 
 
 <ul>
 <li>
 Proactively managing calendars and coordinating onsite and offsite meetings, including all aspects of the meeting as needed (technology, food, travel, etc.).
 </li>
 <li>
 Making travel arrangements and ensuring trips are well organized and coordinated, and ensuring expenses are submitted on time.
 </li>
 <li>
 Team coordination of budgets, training, and awards.
 </li>
 <li>
 Managing timely responses to work requests with autonomy.
 </li>
 <li>
 Identifying and solving moderately complex process issues, setting priorities, and making decisions based on quality and accuracy.
 </li>
 <li>
 Implementing improvements to administrative and operational processes.
 </li>
 <li>
 Setting an example for other executive assistants and leaders within the business unit as part of a broader team for purposes of sharing information, best practices, and providing back-coverage across departments.
 </li>
 <li>
 Working on special projects and programs. This may involve projects for leadership as well as cross-department initiatives such as recognition programs.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 You&rsquo;re a good fit for the role of
 
 Sr. Executive Assistant &amp; Office Operations Manager
 
 if you have/are:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Operations, Administration, Operations Management, Communications, or a similar field. Equivalent experience will be considered in lieu of a degree.
 </li>
 <li>
 10+ years of administrative experience.
 </li>
 <li>
 Project coordination and adaptability with the ability to work well with all levels of internal employees, executives, and outside clients and vendors.
 </li>
 <li>
 Project management experience.
 </li>
 <li>
 Strong verbal, interpersonal, and written communication skills.
 </li>
 <li>
 Strong organizational skills.
 </li>
 <li>
 Strong internet research skills.
 </li>
 <li>
 Comprehensive experience in Microsoft Office Suite including Word, PowerPoint, Excel, SharePoint, Teams, and Outlook.
 </li>
 <li>
 High level of integrity in managing confidential information.
 </li>
 <li>
 Ability to anticipate business and leadership needs and proactively carry out duties.
 </li>
 <li>
 Ability to manage and prioritize multiple tasks in a fast-paced environment of tight deadlines and high-quality standards.
 </li>
 <li>
 U.S. Citizenship essential to comply with government contract/agency or department of Federal Government requirements.
 </li>
 <li>
 Ability to obtain and maintain a U.S. national security clearance.
 
 
 </li>
 </ul>
 
 What&rsquo;s in it For You?
 
 
 
 <ul>
 <li>
 Hybrid Work Model: We&rsquo;ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
 </li>
 <li>
 Flexibility &amp; Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
 </li>
 <li>
 Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow&rsquo;s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
 </li>
 <li>
 Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
 </li>
 <li>
 Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
 </li>
 <li>
 Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
 </li>
 <li>
 Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
 
 
 </li>
 </ul>
 In the United States, Thomson Reuters offers a comprehensive benefits package to our employees. Our benefit package includes market competitive health, dental, vision, disability, and life insurance programs, as well as a competitive 401k plan with company match. In addition, Thomson Reuters offers market leading work life benefits with competitive vacation, sick and safe paid time off, paid holidays (including two company mental health days off), parental leave, sabbatical leave. These benefits meet or exceeds the requirements of paid time off in accordance with any applicable state or municipal laws. Finally, Thomson Reuters offers the following additional benefits: optional hospital, accident and sickness insurance paid 100% by the employee; optional life and AD&amp;D insurance paid 100% by the employee; Flexible Spending and Health Savings Accounts; fitness reimbursement; access to Employee Assistance Program; Group Legal Identity Theft Protection benefit paid 100% by employee; access to 529 Plan; commuter benefits; Adoption &amp; Surrogacy Assistance; Tuition Reimbursement; and access to Employee Stock Purchase Plan.
 
 
 Thomson Reuters complies with local laws that require upfront disclosure of the expected pay range for a position. The base compensation range varies across locations. Eligible office location(s) for this role include one or more of the following: New York City, San Francisco, Los Angeles, and/or Irvine, CA; McLean, VA; Washington, DC. The base compensation range for the role in any of those locations is $85,500 USD - $158,700 USD. Base pay is positioned within the range based on several factors including an individual&rsquo;s knowledge, skills and experience with consideration given to internal equity. Base pay is one part of a comprehensive Total Reward program which also includes flexible and supportive benefits and other wellbeing programs. This role may also be eligible for an Annual Bonus based on a combination of enterprise and individual performance.
 
 
 
 About Us
 
 
 
 Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.
 
 
 We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.
 
 
 As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.
 
 
 Thomson Reuters makes reasonable accommodations for applicants with disabilities, including veterans with disabilities, and for sincerely held religious beliefs in accordance with applicable law. If you reside in the United States and require an accommodation in the recruiting process, you may contact our Human Resources Department at HR.Leave-Expert@thomsonreuters.com. Disability accommodations in the recruiting process may include things like a sign language interpreter, making interview rooms accessible, providing assistive technology, or other relevant accommodations. Please note this email is not intended for general recruitment questions and we will promptly respond to inquiries regarding accommodations. More information on requesting an accommodation here.
 
 
 Learn more on how to protect yourself from fraudulent job postings here.
 
 
 More information about Thomson Reuters can be found on thomsonreuters.com
 
 
</div>

Sr. Executive Assistant & Office Operations Manager

ALEXIS

<div>
 
 
 The Role
 
 
 
 The Office Manager plays a critical role in ensuring the smooth day-to-day operation of the company&rsquo;s headquarters. This role oversees office operations, vendor management, internal coordination, and company events while supporting leadership and cross-functional teams. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities while creating a professional, efficient, and well-run workplace environment.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 Office Operations &amp; Administration
 
 <ul>
 <li>
 Oversee the daily operations of the Miami headquarters, ensuring the office runs efficiently and maintains a professional and organized environment
 </li>
 <li>
 Serve as the central point of coordination across departments, ensuring effective communication and operational flow
 </li>
 <li>
 Manage office vendors and service providers, including facilities, supplies, and external partners, ensuring quality standards and deliverables are met
 </li>
 <li>
 Organize, maintain, and track key company documents, operational files, and sensitive contracts with discretion
 </li>
 <li>
 Identify and implement processes that improve office efficiency, communication, and workflow
 </li>
 </ul>
 
 Team &amp; HR Support
 
 <ul>
 <li>
 Coordinate employee onboarding and offboarding processes, including IT setup, welcome materials, workspace preparation, and scheduling
 </li>
 <li>
 Support internal team operations and provide administrative support across departments as needed
 </li>
 <li>
 Help foster a positive workplace culture through coordination of team initiatives and internal communications
 </li>
 </ul>
 
 Events &amp; Company Activations
 
 <ul>
 <li>
 Plan, manage, and execute company events including internal celebrations, office activations, and external client functions
 </li>
 <li>
 Organize monthly team-building events to support company culture and engagement
 </li>
 <li>
 Assist with logistics for domestic and international trade shows, including vendor coordination, booth setup, travel, and materials
 </li>
 </ul>
 
 Project &amp; Vendor Management
 
 <ul>
 <li>
 Build and maintain budget trackers for company events, projects, and operational initiatives
 </li>
 <li>
 Coordinate with vendors and negotiate favorable terms with suppliers when possible
 </li>
 </ul>
 
 Leadership &amp; Executive Support
 
 <ul>
 <li>
 Provide operational and administrative support to the leadership team as needed
 </li>
 <li>
 Assist with scheduling priorities, coordination of key meetings, and special projects
 </li>
 <li>
 Handle time-sensitive tasks and requests with professionalism and discretion
 </li>
 </ul>
 
 
 
 
 
 Who You Are
 
 
 
 Minimum 5&ndash;6 years of experience in office management, operations, executive support, or administrative leadership roles
 
 
 Experience working with luxury brands, fashion, hospitality, or creative industries strongly preferred
 
 
 Exceptional organizational and multitasking skills with the ability to manage multiple priorities simultaneously
 
 
 Strong written and verbal communication skills with a professional and polished demeanor
 
 
 Highly detail-oriented with a proactive and solutions-focused mindset
 
 
 Demonstrated discretion when handling confidential information
 
 
 Positive, collaborative attitude with the ability to remain calm and resourceful under pressure
 
 
 Tech-savvy and proficient in Google Workspace, and task management tools
 
 
 Ability to work full-time in-person at the Miami headquarters
 
 
 
 
 
 
 Why This Role Matters
 
 
 
 The Office Manager is essential to keeping the organization running smoothly and efficiently. By coordinating daily operations, managing vendors, supporting teams, and organizing key initiatives and events, this role ensures that employees and leadership can focus on driving the business forward.
 
 
 In a fast-paced environment, the Office Manager brings structure, organization, and proactive problem-solving to the workplace&mdash;helping maintain a professional, well-run office that reflects the standards of the brand.
 
 
 
</div>

Office Manager

Pocketbook Agency

<div>
 
 JRN #2360
 
 
 
 
 
 We are seeking an experienced Executive Personal Assistant to support the founder of a private family office. This role is primarily focused on household management and personal operations, with business support as needed. The ideal candidate has extensive experience supporting a senior executive with a family and understands the discretion, judgment, and structure required in a private household.
 
 
 
 
 
 
 Core Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Oversee all household operations and domestic staff
 </li>
 <li>
 Manage vendors, maintenance, capital projects, and long-term property planning
 </li>
 <li>
 Support new home builds and renovations and act as Owner&rsquo;s Rep
 </li>
 <li>
 Coordinate personal and family logistics, including scheduling, travel, events, and gifting
 </li>
 <li>
 Anticipate day-to-day personal needs and handle ad hoc requests
 </li>
 <li>
 Support the Executive directly with scheduling, travel, and follow-through
 </li>
 <li>
 Act as a trusted liaison with advisors and service providers
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 10+ years in Family office operations, senior Executive Assistant, Estate/Household Manager, or equivalent UHNW support roles
 </li>
 <li>
 Demonstrated experience supporting a founder, principal, investor, or high-profile individual
 </li>
 <li>
 Strong business acumen with the ability to operate seamlessly between personal and professional needs
 </li>
 <li>
 High emotional intelligence, discretion, and sound judgment
 </li>
 <li>
 Comfortable managing staff, vendors, and complex household dynamics
 </li>
 <li>
 Open to occasional travel
 </li>
 <li>
 24/7 support mentality
 </li>
 </ul>
 
 
 
 
 Compensation: $175K+ Bonus + Full Benefits
 
 
 
 
 
 Location: Las Vegas, NV
 
 
 
 
 
 Schedule: Fully Onsite M-F
 
 
 
</div>

Executive Personal Assistant to Family Office

Baseten

<div>
 
 About Baseten
 
 
 
 Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $300M Series E, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction. Join us and help build the platform engineers turn to to ship AI products.
 
 
 
 THE ROLE
 
 
 
 
 Note: This is an in-person role based in New York, and we&rsquo;d like you in the office five days a week.
 
 
 
 As our Office Manager, you&rsquo;ll own the rhythms and details that make the New York office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality.
 
 
 This role is hands-on and highly collaborative. Baseten moves
 
 fast
 
 , and you should be ready to hit the ground running. You&rsquo;ll report to the Workplace Experience Manager, be a founding member of our Workplace Experience Team (WPX) and partner with IT, People Ops, and EA&rsquo;s to proactively solve problems before they impact employees.
 
 
 This role is based in hospitality with employees as the customers. You&rsquo;ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day.
 
 
 
 OUR NEW YORK OFFICE
 
 
 
 <ul>
 <li>
 Union Square
 </li>
 <li>
 Up to 100 people onsite per day
 </li>
 <li>
 Rapidly growing, with frequent visitors
 </li>
 <li>
 ~9k sq ft
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 
 Events and culture
 
 
 
 <ul>
 <li>
 Plan and execute a thoughtful calendar of employee-facing events.
 </li>
 <li>
 Own NY-based event production end-to-end: vendor sourcing, catering and rentals, contracts, run-of-show, onsite setup, and day-of execution.
 </li>
 <li>
 Support logistics for team onsites hosted in NY, including space setup, catering coordination, and on-the-ground execution.
 </li>
 <li>
 Track budgets, contracts, and feedback to continuously improve quality and efficiency.
 </li>
 <li>
 Partner with the Workplace Experience team to support planning and execution of bi-annual company off-sites (logistics, vendor coordination, onsite support as needed).
 
 
 </li>
 </ul>
 
 Office operations and facilities
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.
 </li>
 <li>
 Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.
 </li>
 <li>
 Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.
 </li>
 <li>
 Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).
 </li>
 <li>
 Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.
 </li>
 <li>
 Identify and implement process improvements that reduce friction and increase reliability.
 </li>
 <li>
 Support employee travel between offices including making sure they have access, lunch and a desk.
 
 
 </li>
 </ul>
 
 Space and workplace logistics
 
 
 
 <ul>
 <li>
 Support new hire onboarding logistics, including workspace setup.
 </li>
 <li>
 Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.
 </li>
 <li>
 Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.
 </li>
 <li>
 Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3&ndash;5+ years of experience in office management, workplace operations, facilities coordination.
 </li>
 <li>
 Ability to work autonomously as you&rsquo;ll be the only WPX member in NY
 </li>
 <li>
 Strong vendor management skills, including working through issues quickly and professionally.
 </li>
 <li>
 Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.
 </li>
 <li>
 Experience bringing people together and creating space for culture in a rapidly changing environment (e.g., local programming, office moments, team rituals).
 </li>
 <li>
 High attention to detail and pride in running a tight, welcoming office.
 </li>
 <li>
 Clear written and verbal communication skills.
 </li>
 <li>
 Calm under pressure, adaptable, and proactive about solving problems before they escalate.
 </li>
 <li>
 Availability and interest in being onsite in our New York office five days a week.
 </li>
 <li>
 Availability to accommodate early or late hours as needed for event production and onsite coordination.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive compensation, including meaningful equity.
 </li>
 <li>
 100% coverage of medical, dental, and vision insurance for employee and dependents
 </li>
 <li>
 Generous PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 Company-facilitated 401(k)
 </li>
 <li>
 Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
 
 
 </li>
 </ul>
 
 Apply now
 
 to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.
 
 
 
 At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
 
 
 
 Compensation Range: $110K - $135K
 
 
</div>

Office Manager (New York)

Cube

<div>
 
 
 Cube is the financial intelligence platform built for the AI-era.
 
 
 
 
 
 
 The world has evolved, but FP&amp;A is still trapped in manual reconciliation cycles. While most platforms try to replace the spreadsheets finance teams love, Cube is different: we are the intelligent finance layer that unifies fragmented data into a centralized command center. By automating data management, we empower the Office of the CFO to stop moving numbers and start driving the strategic analysis that turns data into growth.
 
 
 
 
 
 We don&rsquo;t compete with AI; we make it trustworthy. In a world where AI is often only 80% right, Cube provides the 100% truth and governance finance teams need to turn data into growth. Our mission is clean data, everywhere, allowing the modern Office of the CFO to move beyond manual data management and lead with strategic certainty.
 
 
 
 
 
 Cube has raised &gt;$65M and is backed by top-tier investors such as Battery Ventures and Mayfield. Together, we&rsquo;re building a culture that challenges and celebrates everyone with a path to growth. We&rsquo;re guided by our company values: act with urgency, keep it simple, build with joy, obsess over the details, own the outcome, raise the bar, champion our customers, and win together. As we enter our next phase of growth, we believe having the right Cubers on our team will be the reason we win.
 
 
 
 
 
 
 Role Overview
 
 
 
 We&rsquo;re seeking a highly organized, proactive, and people-centric
 
 Office Operations Manager
 
 to support Cube&rsquo;s leadership, own office operations, and help drive key people &amp; recruiting initiatives. This unique role is a blend of traditional administrative support, operational excellence, and hands-on people operations work &mdash; perfect for someone who thrives in a fast-paced startup environment and enjoys wearing many hats.
 
 
 You will be the backbone of seamless execution across executive support, team-oriented operational workflows, and early-stage people ops efforts that help keep our culture strong and our teams growing.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide high-level support to senior leadership, including calendar management, meeting coordination, travel planning, and inbox triage.
 </li>
 <li>
 Draft, proof, and distribute internal and external communications on behalf of leadership.
 </li>
 <li>
 Assist with event prep, board materials, and cross-functional coordination as needed.
 </li>
 </ul>
 
 
 Office Management
 
 
 <ul>
 <li>
 Oversee day-to-day office operations; supplies, vendor relationships, facilities coordination, and day-to-day logistics.
 </li>
 <li>
 Maintain a welcoming, professional, efficient workspace (in-office and hybrid environments).
 </li>
 <li>
 Organize company-wide events, team offsites, and internal gatherings that build community.
 </li>
 </ul>
 
 
 People Operations
 
 
 <ul>
 <li>
 Partner with recruiting to support scheduling, candidate communication, interview coordination, and onboarding logistics.
 </li>
 <li>
 Assist with early-stage HR processes including new hire orientation, recordkeeping, and employee lifecycle tracking.
 </li>
 <li>
 Support employee engagement efforts, benefits communication, and people programs that enhance culture and retention.
 </li>
 <li>
 Help refine and implement scalable people ops processes, systems, and documentation across the organization.
 </li>
 </ul>
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 Leadership and teams feel supported, operational needs are anticipatorily addressed, and people ops processes contribute to a positive employee experience.
 </li>
 <li>
 The office environment runs smoothly, events are executed well, and executive workflows scale effectively.
 </li>
 <li>
 Recruiting, onboarding, and internal communications consistently reflect Cube&rsquo;s culture and values.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proven experience in executive support, office or operations management, and exposure to people operations or HR tasks.
 </li>
 <li>
 Strong organizational, communication, and project management skills.
 </li>
 <li>
 Comfortable handling sensitive and confidential information.
 </li>
 <li>
 Demonstrated ability to work independently in a fast-moving environment and pivot between strategic and tactical priorities.
 </li>
 <li>
 Experience with HRIS/ATS, scheduling tools, and collaboration platforms a plus.
 </li>
 </ul>
 
 
 
 
 
 Full-Time Employee Benefits
 
 
 <ul>
 <li>
 We provide 100% covered employee medical, dental, and vision insurance options, including FSA/HSA options plus free memberships to OneMedical, Teladoc, and Talkspace.
 </li>
 <li>
 Our flexible paid vacation and sick/mental health time guidelines help you get the time and space you need.
 </li>
 <li>
 We offer stock options to all full-time employees of Cube, as we want you to be connected to the success of the company.
 </li>
 <li>
 We offer 12 weeks of 100% paid parental leave for the birthing parent.
 </li>
 <li>
 We offer each Cuber a quarterly learning budget to spend on books, classes, or events that support your development.
 </li>
 <li>
 You&rsquo;ll be joining an experienced team of tech startup leaders who are eager to work with you and provide support and mentorship!
 </li>
 <li>
 You&rsquo;ll work for a company that our
 
 customers are truly excited about
 
 !
 </li>
 </ul>
 
 
 
 
 #LI-Hybrid
 
</div>

Weiss Asset Management

<div>
 
 Weiss Asset Management (WAM), a Boston-based investment firm, is seeking an Office Manager to join a dynamic team and work at the intersection of office operations and employee experience. Successful applicants will be creative problem-solvers and self-starters willing to contribute to all aspects of the firm. We are looking for someone with a strong work ethic, excellent communication and organizational skills, and a sharp eye for detail.
 
 
 
 
 
 Previous experience in customer service or hospitality is required. The ideal candidate will bring prior experience managing office operations and employee-facing initiatives, take pride in maintaining a high-quality employee experience, and uphold an organized and welcoming office environment.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage office processes and services, including space planning, maintenance, and day-to-day relationships with vendors and building management.
 </li>
 <li>
 Own and execute employee experience programs and initiatives that enhance the overall work environment and support employee engagement.
 </li>
 <li>
 Maintain a tidy and organized office space by personally managing and executing essential upkeep tasks.
 </li>
 <li>
 Greet clients and visitors by providing front-office hospitality services and answering all incoming company requests.
 </li>
 <li>
 Plan and manage employee events and activities that build morale, foster teamwork, and recognize achievements.
 </li>
 <li>
 Design and administer employee surveys and feedback mechanisms to assess employee experience and surface areas for improvement.
 </li>
 <li>
 Assess and refine employee experience initiatives, office management processes, and related policies to ensure they continue to meet the needs of employees and the firm.
 </li>
 </ul>
 
 
 
 
 
 Base Salary:
 
 $85k-$110k per year, depending on experience. Actual offer will reflect your specific skills, years of relevant experience, and fit for the role. It is unlikely that all new hires will start at the top of this range.
 
 
 
 
 
 
 About the Company:
 
 
 
 For over 30 years, Weiss Asset Management has developed proprietary value-based investment strategies designed to deliver high risk-adjusted returns to our investors, who include charitable foundations, pension plans, endowments, hospitals, government entities and private investors. We manage approximately $4 billion across hedge funds and institutional accounts. We work collaboratively to solve problems, and to identify undervalued assets through deep fundamental research, statistical analysis and an analytically rigorous approach to decision making. Above all else, we value integrity, uncompromising rationality, creativity and entrepreneurship, and continuous learning and improvement.
 
 
 
 
 
 Our team of over 120 individuals is the engine of our success, and we welcome truly exceptional candidates from all backgrounds.
 
 
 
 
 
 
 WAM is a fit for you if
 
 :
 
 <ul>
 <li>
 You enjoy a collaborative environment, where decisions are made in diverse teams. At WAM, all employees can expect to work directly with members of other departments representing a range of backgrounds.
 </li>
 <li>
 You work well in a flat structure and are comfortable voicing dissenting opinion. Talent and work ethic will dictate what you can achieve at WAM, as evidenced by the fact that our president and the majority of our managing directors began their careers here as interns.
 </li>
 <li>
 You are driven to constantly learn, improve, and make rational decisions based in fact and data, and you welcome receiving feedback as well as sharing knowledge with others.
 </li>
 <li>
 You prioritize acting ethically in all situations.
 </li>
 </ul>
 
 
 
 
 WAM is an equal opportunity employer. Women, minorities, people with disabilities, and veterans are encouraged to apply.
 
</div>

Prophet Brand Strategy

<div><div><h3 class="jobSectionHeader">About The Role</h3>

Prophet&rsquo;s Austin office is a tight-knit team of 30 people; collaborative, ambitious, and growing. We are looking for an Executive Assistant/Office Manager who loves a well-run office: someone who takes genuine pride in keeping things moving, supporting the people around them, and bringing a little extra thoughtfulness to the everyday.

This is a dual role with EA and OM responsibilities. You will be the right hand to several partners within the firm, managing high-volume complex calendars and keeping leadership organized and on track. You'll also play a meaningful role in shaping the day-to-day culture of the office &mdash; making sure it feels like a place people are genuinely glad to come to work and clients are energized by. We're a professional services firm and the pace reflects it; calendars move fast, priorities shift, and the people coming through the door range from new hires to CEOs

This is an in-office role, five days a week at our Austin location on Comal Street.
<h3 class="jobSectionHeader">
Your Day to Day</h3>

Executive/Administrative Support
<ul>
<li>Own complex, high-volume calendar management across 3-4 leaders: coordinating across time zones, resolving conflicts proactively, and keeping everyone where they need to be</li>
<li>Coordinate domestic and international travel through our dedicated travel agency</li>
<li>Prepare and submit accurate expense reports and timesheets in a timely manner</li>
<li>Support meeting logistics including scheduling, document preparation, and follow-up coordination</li>
<li>Serve as a reliable, responsive point of contact for internal and external stakeholders on behalf of leadership</li>
</ul>
Office Management

Manage day-to-day office operations and experience to ensure a professional, functional, and enjoyable workplace. This includes:
<ul>
<li>Serve as the first face people see: greeting guests, orienting new hires, and making sure the space always feels professional and lived-in</li>
<li>Manage day-to-day operations: facilities, supplies, equipment, and vendor relationships</li>
<li>Manage and track office budgets with discipline and accuracy</li>
<li>Own daily opening and closing procedures so the office is always at its best</li>
<li>Assist with the planning and execution of office social and culture events that keep the team connected</li>
<li>Coordinate meeting rooms and logistics (catering, set up/clean up, supplies, document production)</li>
<li>Send weekly team communications about upcoming events, visitors, and office happenings</li>
</ul>
Functional Support
<ul>
<li>Collaborate with People Team to manage candidate interview schedules and logistics</li>
<li>Support Functional Leads in planning/staging events, this may include: (training events, recruiting activities, and other employee morale or firm-wide initiatives)</li>
<li>Collaborate with Corps Team, functional departments and others on special projects as needed</li>
</ul><h3 class="jobSectionHeader">What You Bring</h3>
<ul><li>Undergraduate degree with 2+ years Executive Assistant experience in the professional services industry (consulting or creative agency a plus)</li>
<li>Excellent communication and interpersonal skills &mdash; You&rsquo;re equally comfortable chatting with a new hire on their first day and a CEO client coming in to meet Senior Partners</li>
<li>Ability to pinpoint problems, find creative solutions and make decisions</li>
<li>Strong organization and time management skills</li>
<li>A genuine love of people and a belief that a great office environment makes a real difference</li>
<li>Comfort with ambiguity and the ability to adapt, flex and change directions given circumstances, understanding the ever-changing world of business</li>
<li>Strong proficiency in Outlook, particularly calendar and scheduling management across multiple stakeholders and time zones</li>
<li>Proactive self-starter approach with the ability to work independently and maintain a high level of autonomy</li>
<li>Ability to lift 30-50 lbs.</li></ul></div><div> 
Prophet is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment, promotion, and evaluation decisions are based on qualifications, merit and business need.</div></div>

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