office operations manager

Vascular Surgery

<div>The Office / Operations Manager is responsible for overseeing daily non-clinical and administrative operations of a busy surgical group to ensure efficiency, regulatory compliance, exceptional patient experience, and operational continuity. This role supervises administrative staff, leads HR administration functions, supports revenue cycle processes, and partners closely with clinical leadership to ensure the surgery center operates smoothly, safely, and profitably. The ideal candidate will have familiarity with the accounting and HR platforms we use, or at least a willingness to learn. 
This position is on-site Monday - Friday 
Key Responsibilities:

Operations &amp; Workflow
<ul>
<li>Partner with the Bookkeeper and Physicians to support surgical case flow, OR scheduling, and resource allocation to optimize productivity</li>
<li>Maintain operational procedures, policies, and SOPs</li>
<li>Manage vendor relationships, inventory ordering, and office purchasing</li>
<li>Manage all other non-clinical duties as assigned</li>
<li>Print postage and process mail accordingly</li>
</ul>
Human Resources &amp; People Operations
<ul>
<li>Oversee 
HR administration and the employee lifecycle, including onboarding, offboarding, and new-hire paperwork</li>
<li>Coordinate benefits administration, including 401(k) allocations and annual 401(k) census submission</li>
<li>Manage the data entry of the HRIS system</li>
<li>Partner with a workers&rsquo; compensation broker to manage claims and complete the required workers&rsquo; comp census reporting</li>
<li>Approve employee timecards and schedules in the timekeeping system</li>
<li>Work with the Bookkeeper to support payroll processing (payroll experience is a plus).</li>
<li>Manage employee schedules, PTO, and sick time tracking, as well as coverage planning and staffing levels.</li>
<li>Lead recruiting efforts: sourcing, screening, interview coordination, reference checks, and hiring.</li>
<li>Provide coaching and performance feedback to administrative team members</li>
</ul>
Finance &amp; Revenue Cycle Support
<ul>
<li>Work with the Bookkeeper to reconcile payments, cash logs, invoices, and vendor billing.</li>
<li>Manage employee mileage reimbursements and office-related expense reimbursements.</li>
<li>Partner with Bookkeeper and Physicians to manage financial obligations, including rent, buy-out payments, and LDP buy-outs</li>
</ul>
Compliance / Quality / Risk
<ul>
<li>Maintain confidentiality and ensure ongoing HIPAA compliance</li>
<li>Maintain survey readiness (AAAHC, Joint Commission, Medicare/CMS)</li>
<li>Support QAPI initiatives, safety processes, compliance checklists, and incident reporting</li>
<li>Prepare DME quarterly sales tax reports</li>
</ul>
Qualifications
<ul>
<li>5+ years of medical office or surgical center operations leadership experience</li>
<li>Knowledge of HR administration, including onboarding, benefits, and payroll/timekeeping support</li>
<li>Strong understanding of insurance, prior authorizations, billing workflows, and revenue cycle fundamentals</li>
<li>Knowledge of HIPAA, Medicare/CMS requirements, and ASC compliance standards</li>
<li>Excellent communication, leadership, prioritization, and problem-solving skills</li>
<li>Experience with HR systems and ERP platforms is a plus</li>
<li>Proficiency in Microsoft Office</li>
<li>Team-oriented, strong leadership presence, and comfortable wearing scrubs</li>
<li>Experience with Accounting and HR systems, or the ability to learn them quickly.</li>
</ul>
Physical Requirements
<ul>
<li>Ability to sit, stand, walk, and move between clinical and administrative areas throughout the day</li>
<li>Ability to lift to 20 pounds occasionally (files, supplies, office materials)</li></ul></div>

Office & Operations Manager

SSE PLC

<div>About SSE
SSE is a leading engineering consultancy, celebrated for its work on world-class high-rise developments, complex infrastructure, and pioneering building solutions. We are committed to technical excellence, sustainable practice, and a collaborative team culture. Our diverse and inclusive workplace places professionalism, creativity, and integrity at the heart of everything we do. We invite talented professionals to help us shape the future of the built environment.<h2 class="jobSectionHeader">
Office Manager Role &ndash; Office Administration, Facilities, and Team Support</h2>
We are seeking a proactive, highly organised Office Manager to join our dynamic team at SSE. This rewarding role will appeal to individuals with a passion for first-class office administration, facilities management, and driving office efficiency within a professional consultancy environment. You will be instrumental in shaping a productive, welcoming workplace that enables colleagues to thrive. If you combine strategic thinking with strong operational skills and enjoy supporting diverse teams, we look forward to your application.<h3 class="jobSectionHeader">
Key Responsibilities &ndash; Office Management, Operations, and Process Improvement</h3><ul>
<li>Oversee all day-to-day office operations, ensuring a smooth, well-supported, and productive work environment for all team members.</li>
<li>Coordinate facilities management, including office maintenance, health &amp; safety compliance, space planning, and supplier relationships.</li>
<li>Manage administrative functions such as office supplies procurement, equipment maintenance, post and courier services, and meeting room logistics.</li>
<li>Support senior managers with diary management, event planning, travel arrangements, and minute-taking as required.</li>
<li>Supervise and support front-of-house staff including receptionists, ensuring a consistent, professional experience for all visitors and colleagues.</li>
<li>Develop and implement office procedures to improve efficiency, compliance, and cost-effectiveness.</li>
<li>Lead on onboarding and induction for new team members, supporting HR with documentation and office orientation.</li>
<li>Champion a welcoming, inclusive, and safe workplace culture, facilitating internal communications and staff engagement activities.</li>
</ul><h4 class="jobSectionHeader">What You Bring &ndash; Office Management, Communication, and Organisational Skills</h4><ul>
<li>Demonstrated experience in office management, business administration, or facilities coordination, preferably within a consultancy or professional services setting.</li>
<li>Excellent organisational skills with the ability to prioritise, multitask, and anticipate office needs in a fast-paced environment.</li>
<li>Strong verbal and written communication skills, with the confidence to liaise effectively with all levels of staff, external suppliers, and visitors.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiar with office management systems or digital tools.</li>
<li>Ability to manage confidential information with discretion, demonstrating professional judgement and integrity at all times.</li>
<li>Self-driven, solutions-oriented, and adaptable, with a commitment to delivering excellent operational support and customer service.</li>
<li>Dedication to fostering a diverse, inclusive, and safe working environment where all team members can thrive.</li>
</ul><h5 class="jobSectionHeader">Why SSE &ndash; Office Manager Career Growth, Benefits, and Culture</h5><ul>
<li>Join a respected engineering consultancy renowned for its high standards, forward-thinking solutions, and collaborative ethos.</li>
<li>Work alongside a supportive, talented team that values openness, mutual respect, and personal contribution.</li>
<li>Opportunities for professional development, skills training, and structured career progression within our expanding company.</li>
<li>Be central to a diverse, energetic office where your expertise shapes daily operations and the working environment for everyone.</li>
</ul><h6 class="jobSectionHeader">Join SSE &ndash; Lead Our Office to New Standards of Excellence</h6>
If you are ready to apply your office management and leadership skills in a dynamic, inclusive environment committed to excellence, we invite you to join SSE. We are dedicated to equality, diversity, and fostering an inspiring workplace where every individual is empowered and valued.</div>

Office Manager

Boston Consulting Group (BCG)

<div>
 Who We Are
 
 
 Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.
 
 
 To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures&mdash;and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.
 
 
 What You'll Do
 
 
 This role is responsible for coordinating the efficient running of a professional services office and leading the business services resources within that office. This role is a part of the Operations team and will mainly focus on managing office, business center and all related requirements end to end at Gurgaon &amp; Mumbai office, where we have / are having large build outs with multiple spaces built out including for different type of teams and for different large-scale collaborations
 
 
 Under the general direction of the Office Ops Manager, the incumbent will be responsible for the office Operations and facilities management. Will work in executing affiliations, client meetings, front office management, marketing &amp; L&amp;D events. The work may include working with events team to liaise with hotels &amp; external agencies for execution of events. Key responsibilities include ensuring optimum utilization of space.
 
 
 <ul>
 <li>
 Handling end-to-end facilities, interiors and infrastructure of the office and liaising with all contractors for the same. Orchestrating across different departments for maintenance of all equipment in the organization and enhancing the overall efficiency.
 </li>
 <li>
 Supervise &amp; suggest enhancements for Office Maintenance &amp; Cafeteria Management
 </li>
 <li>
 Provide support in preparation of and take accountability for all administration budgets.
 </li>
 <li>
 Provide support in developing and implementing a comprehensive administration manual with all policies, processes, and procedures
 </li>
 <li>
 Liaising with government and regulatory bodies like Electricity Boards, Local Government Agencies for obtaining necessary sanctions / approvals and ensuring smooth working condition in premises.
 </li>
 <li>
 Develop strong relationships with key stakeholders to ensure the business needs are managed effectively. Manage and proactively monitor services to ensure delivery is at optimal levels Office Management: Budgeting, capacity planning and cost control of all office services.
 </li>
 <li>
 Responsible for office layout and space allocation, build-outs, and repairs/ maintenance.
 </li>
 <li>
 Negotiate and build relationships with key suppliers to ensure the best price, quality, and service &ndash; hotels, catering, corporate stationery, car hire, travel agencies, airlines etc.
 </li>
 <li>
 Implement the office security and employee safety plan, including disaster management/emergency services. Ensure regular training is organized, and timely updates are made to the emergency plan.
 </li>
 <li>
 Liaison with property owner on all day-to-day requirements.
 </li>
 <li>
 Work in conjunction with office admin team.
 
 
 </li>
 </ul>
 What You'll Bring
 
 
 <ul>
 <li>
 Any graduation degree with 10+ years' experience in a similar role within a high-performing professional services environment.
 </li>
 <li>
 role model with strong values &amp; experience of change management
 </li>
 <li>
 excellent organisational skills with strong mentoring and coaching skills
 </li>
 <li>
 flexible approach and ability to manage conflicting priorities
 </li>
 <li>
 Positive outlook and professional approach
 </li>
 <li>
 Excellent oral and written English language communication skills
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
 
 
 </li>
 </ul>
 
 Key Competencies
 
 
 
 <ul>
 <li>
 Can develop and manage relationships with key stakeholders at all levels of the organisation. Builds strong networks and collaborative relationships
 </li>
 <li>
 Open and approachable, builds trust quickly and skilled at dealing with people issues both professionally and confidentially
 </li>
 <li>
 Demonstrates good judgement and the ability to resolve conflicts successfully. Calm and effective under pressure, demonstrates high levels of resilience
 </li>
 <li>
 Works autonomously and proactively but escalates when needed. Drive and enthusiasm to motivate and encourage a wide diverse team
 </li>
 <li>
 Knowledge of F&amp;B / events is an added advantage
 </li>
 <li>
 Hands-on and flexible approach. Recognize and maintain confidentiality
 </li>
 <li>
 Ability to manage and resolve issues and address any team related concerns
 
 
 </li>
 </ul>
 Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
 
 
 BCG is an E - Verify Employer. Click here for more information on E-Verify.
</div>

Lead Specialist - Office Operations

Emaar Builders Solutions

Operations &amp; Technical Coordinator No Calls / WhatsApp Apply Only Through Email) (Email: emaarbuilderssolutions@gmail.com) &#8203;We're Hiring to manage our office operations, documentation, and client relations. &#8203;Core Responsibilities: &#8203;Technical: Read AutoCAD drawings and prepare Bills of Quantity (BoQ) &#8203;Operations: Manage daily tasks: documentation, costing, logistics, administrative works, and delivering timely client quotations. &#8203;Client Relations: Market products, schedule meetings, and explain our services effectively. &#8203;What We Look For: &#8203;Fluent in English. &#8203;Highly dedicated, responsible, and excellent multi-tasker. &#8203;Proficient in MS Office. &#8203;Added Advantages (Please Highlight on Resume): &#8203;Experience in the Civil / Construction Field. &#8203;Knowledge of Arabic. &#8203;Driving License. &#8203;Graphic Design skills. &#8203;Minimum experience required. Male and Female candidates are encouraged to apply.Job Types: Full-time, Contract Contract length: 24 monthsPay: Up to BD200.000 per monthApplication Question(s):<ul><li>Read CAD drawing </li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Operations & Technical Coordinator

Bader Scott Injury Lawyers

<div>Job Description: Director of People &amp; Office Operations
Are you passionate about making a difference and seeking a career where your skills are valued, and your growth is encouraged? Look no further! Bader Law, a leading Personal Injury and Workers&rsquo; Compensation Law Firm in Atlanta, GA, is searching for dedicated and driven individuals to join our dynamic team. At Bader Law, we pride ourselves on our commitment to our clients, providing expert legal representation and compassionate support. If you are ready to be part of a firm that values integrity, teamwork, and excellence, we want to hear from you!
Bader Law is a purpose-driven law firm guided by the principles of the Entrepreneurial Operating System (EOS). As an EOS organization, We use L10s, Rocks, Scorecards, documented processes, and clear accountability to run a disciplined, aligned, and high-performing environment. We prioritize a culture of accountability, transparency, and strategic growth. Our mission is to stand as champions, advocating, defending, and protecting those suffering from injury and loss. By providing access to the highest quality legal and medical services, we empower the injured to maximize their recovery physically, financially, and emotionally.<div></div> 
Responsibilities
The Director of People &amp; Office Operations is responsible for the employee experience, workplace environment, and operational rhythm of the firm. The Director of People &amp; Operations leads Human Resources, Reception &amp; Guest Services, Mailroom, Facilities &amp; Office Services, Culture &amp; Internal Experience. This leader will oversee the following 
1. People Leadership &amp; Coaching<ul><li>
Coach managers and team members on effective feedback, accountability, and communication.</li><li>
Guide leaders on handling conflict, performance issues, development plans, and alignment conversations.</li><li>
Reinforce firm values and leadership standards across departments.</li></ul>
2. Employee Lifecycle &amp; Experience<ul><li>
Own onboarding, culture integration, and offboarding experience.</li><li>
Ensure new hires are set up with clarity, confidence, and connection.</li><li>
Maintain documentation for clarity in every seat (roles, responsibilities, expectations, SOPs).</li></ul>
3. Workforce Planning &amp; Staffing Alignment<ul><li>
Monitor workloads, staffing capacity, and organizational structure needs.</li><li>
Partner with department leads to anticipate support needs based on volume and workflow.</li><li>
Maintain recruiting coordination with a focus on seat clarity before seat filling.</li></ul>
4. Internal Communication &amp; Alignment<ul><li>
Draft and cascade internal communications, announcements, and alignment updates.</li><li>
Ensure message consistency and tone across all levels of the organization.</li><li>
Support the Integrator in maintaining cross-department collaboration and rhythm.</li></ul>
5. Culture &amp; Engagement<ul><li>
Lead employee recognition, engagement experiences, firm events, and belonging initiatives.</li><li>
Conduct pulse surveys and proactively surface culture opportunities or risks.</li><li>
Maintain a workplace atmosphere that is welcoming, professional, polished, and calm.</li></ul>
6. Workplace &amp; Office Operations<ul><li>
Ensure the physical office environment is clean, functional, safe, and client-ready.</li><li>
Lead reception, mailroom, and office support staff in service and professionalism.</li><li>
Coordinate facilities support requests, maintenance needs, and space usage.</li></ul>
7. Compensation &amp; Performance Structure Support<ul><li>
Partner with Integrator and Finance to maintain job architecture, role leveling, and salary banding consistency.</li><li>
Assist with annual and quarterly performance reviews to ensure fairness, clarity, and follow-through.</li></ul>
QUALIFICATIONS<ul><li>
7+ years of HR, Operations, or People Leadership experience (professional services environment preferred).</li><li>
Demonstrated success coaching teams and holding others accountable.</li><li>
Strong organizational, communication, and relationship-building skills.</li><li>
High emotional intelligence with a calm, confident leadership presence.</li><li>
Experience in EOS environments is a strong plus (or willingness to learn quickly)</li></ul></div>

Director of People & Operations

Archer

<div>
 Archer is an aerospace company based in San Jose, California building an all-electric vertical takeoff and landing aircraft with a mission to advance the benefits of sustainable air mobility. We are designing, manufacturing, and operating an all-electric aircraft that can carry four passengers while producing minimal noise.
 
 
 Our sights are set high and our problems are hard, and we believe that diversity in the workplace is what makes us smarter, drives better insights, and will ultimately lift us all to success. We are dedicated to cultivating an equitable and inclusive environment that embraces our differences, and supports and celebrates all of our team members.
 
 
 
 What you&rsquo;ll do:
 
 
 
 <ul>
 <li>
 Oversee day-to-day office operations and serve as the UAE team&rsquo;s go-to for coordination and logistics.
 </li>
 <li>
 Support local marketing campaigns, event execution, and stakeholder engagement in the UAE.
 </li>
 <li>
 Manage vendor relationships, office procurement, and administrative functions.
 </li>
 <li>
 Assist with hiring coordination, onboarding processes, and scheduling.
 </li>
 <li>
 Prepare presentation decks, briefing documents, and team reports.
 </li>
 <li>
 Track and follow up on key project deliverables across teams.
 
 
 
 </li>
 </ul>
 
 What you need:
 
 
 
 <ul>
 <li>
 Experience in business operations, administration, or project coordination
 </li>
 <li>
 Highly organized and resourceful with strong attention to detail
 </li>
 <li>
 Excellent communication and problem-solving skills
 </li>
 <li>
 Able to handle multiple projects and stakeholders in a fast-paced environment
 </li>
 <li>
 Fluency in English and Arabic required
 </li>
 <li>
 Based in UAE with ability to support activities across Abu Dhabi and Dubai
 
 
 
 </li>
 </ul>
 
 Bonus Qualifications:
 
 
 
 <ul>
 <li>
 Experience in mobility, aviation, or transport sectors
 </li>
 <li>
 Comfortable using productivity and project tracking tools
 </li>
 <li>
 Early career experience in management consulting or investment banking
 
 
 
 </li>
 </ul>
 Archer is committed to working with and providing reasonable accommodations to job applicants with physical or mental disabilities, and those with sincerely held religious beliefs. Applicants who may require reasonable accommodation for any part of the application or hiring process should provide their name and contact information to Archer&rsquo;s People Team at people@archer.com. Reasonable accommodations will be determined on a case-by-case basis.
 
 
 Information collected and processed as part of any job applications you choose to submit is subject to Archer's Candidate Privacy Policy.
 
 
 Archer is unable to provide work visa sponsorship for this position at the present time.
 
 
 Archer is proud to be an Equal Opportunity employer committed to diversity and inclusivity in the workplace. All aspects of employment are decided on the basis of merit, qualifications, and business needs. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, national origin, disability status, protected veteran status, gender identity or any other characteristic protected by federal, state or local laws.
 
 
 Archer Aviation does not engage with external recruiting agencies/individual recruiters with whom it does not have a prior written agreement. Archer reserves the right to make use of any unsolicited resumes that it receives and bears no responsibility for payment of any fees asserted from the use of unsolicited resumes. If you are a recruiting agency or individual recruiter wishing to do business with Archer, please reach out to People@archer.com. All employment processes are managed by the Archer People Team.
</div>

Office Manager, UAE

Archer Aviation

Overview Archer is an aerospace company based in San Jose, California building an all-electric vertical takeoff and landing aircraft with a mission to advance the benefits of sustainable air mobility. We are designing, manufacturing, and operating an all-electric aircraft that can carry four passengers while producing minimal noise. Our culture Our sights are set high and our problems are hard, and we believe that diversity in the workplace is what makes us smarter, drives better insights, and will ultimately lift us all to success. We are dedicated to cultivating an equitable and inclusive environment that embraces our differences, and supports and celebrates all of our team members. What you'll do <ul> <li>Oversee day-to-day office operations and serve as the UAE team's go-to for coordination and logistics.</li> <li>Support local marketing campaigns, event execution, and stakeholder engagement in the UAE.</li> <li>Manage vendor relationships, office procurement, and administrative functions.</li> <li>Assist with hiring coordination, onboarding processes, and scheduling.</li> <li>Prepare presentation decks, briefing documents, and team reports.</li> <li>Track and follow up on key project deliverables across teams.</li></ul> What you need <ul> <li>Experience in business operations, administration, or project coordination</li> <li>Highly organized and resourceful with strong attention to detail</li> <li>Excellent communication and problem-solving skills</li> <li>Able to handle multiple projects and stakeholders in a fast-paced environment</li> <li>Fluency in English and Arabic required</li> <li>Based in UAE with ability to support activities across Abu Dhabi and Dubai</li></ul> Bonus Qualifications <ul> <li>Experience in mobility, aviation, or transport sectors</li> <li>Comfortable using productivity and project tracking tools</li> <li>Early career experience in management consulting or investment banking</li></ul> Equal Employment Opportunity and Accommodations Archer is committed to providing reasonable accommodations to job applicants with physical or mental disabilities, and those with sincerely held religious beliefs. Applicants who may require accommodation for any part of the application or hiring process should contact the Archer People Team at . Reasonable accommodations will be determined on a case-by-case basis. Candidate Privacy Information collected and processed as part of any job applications you choose to submit is subject to Archer's Candidate Privacy Policy. Archer is unable to provide work visa sponsorship for this position at the present time. Equal Opportunity Archer is proud to be an Equal Opportunity employer committed to diversity and inclusivity in the workplace. All aspects of employment are decided on the basis of merit, qualifications, and business needs. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, national origin, disability status, protected veteran status, gender identity or any other characteristic protected by federal, state or local laws. Recruitment Agencies Archer Aviation does not engage with external recruiting agencies/individual recruiters with whom it does not have a prior written agreement. Archer reserves the right to make use of any unsolicited resumes that it receives and bears no responsibility for payment of any fees asserted from the use of unsolicited resumes. If you are a recruiting agency or individual recruiter wishing to do business with Archer, please reach out to . All employment processes are managed by the Archer People Team.

Office Manager, UAE Abu Dhabi, Abu Dhabi, United Arab Emirates

Search 10000+ Office operations manager jobs near you this November. New roles added regularly across leading industries. Apply today.