office operations manager

Bookxpert Pvt Ltd

<p><b>Job description</b></p><p><b>Job Summary:</b></p><p>We are looking for a responsible and experienced <b>Office Operations Manager</b> to oversee and monitor daily office operations, especially the Accounting team. The candidate will ensure smooth workflow, proper coordination, and accuracy in accounting-related activities.</p><p><b>Key Responsibilities:</b></p><ul><li>Supervise and monitor the Accounting Staff and daily operations</li><li>Ensure timely and accurate completion of accounting work</li><li>Review reports, entries, and financial records</li><li>Maintain discipline, attendance, and team coordination</li><li>Support management with operational updates and reports</li><li>Identify process improvements and ensure compliance</li></ul><p><b>Requirements:</b></p><ul><li>Any Graduation (B.Com preferred)</li><li>Experience in supervising a team is mandatory</li><li>Knowledge of accounts will be an added advantage</li><li>Strong leadership and monitoring skills</li><li>Good communication and organizational abilities</li></ul><p><b>Role: </b>Head - Administration</p><p><b>Industry Type: </b>Accounting / Auditing</p><p><b>Department: </b>Administration &amp; Facilities</p><p><b>Employment Type: </b>Full Time, Permanent</p><p><b>Role Category: </b>AdministrationEducation</p><p><b>UG: </b>Any Graduate</p><p><b>PG: </b>Any Postgraduate</p><p>Job Types: Full-time, Permanent</p><p>Work Location: In person</p>

Office Operations Manager(Accounts)- Only Males-Guntur

the scribe squad

<p><b>Job Title:</b> Sales Marketing and Office Operations Manager / Personal Assistant</p><p><b>Location:</b> Karachi, Pakistan</p><p><b>Company:</b> Mass Technologies Co.</p><p><b>About the Company:</b> Mass Technologies Co. is a leading provider of power solutions, specializing in UPS, ISO transformers, batteries, and solar power energy services. We are committed to delivering high-quality products and exceptional service to our clients.</p><p><b>Position Overview:</b> We are looking for a dynamic, highly organized, and proactive individual to join our team as a Sales Marketing and Office Operations Manager. This role will also serve as a Personal Assistant, supporting the CEO and ensuring smooth operations of the office. The ideal candidate will be a self-starter, highly motivated, and possess excellent communication and multitasking skills.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Sales &amp; Marketing:</b></li><li>Develop and implement sales and marketing strategies to drive business growth.</li><li>Identify and target new business opportunities and clients, focusing on power solutions (UPS, ISO transformers, batteries, and solar energy).</li><li>Manage client relationships and act as the primary point of contact for inquiries and follow-ups.</li><li>Assist in preparing presentations, proposals, and quotations for potential clients.</li><li>Coordinate marketing campaigns, including digital marketing, social media, and event planning.</li><li>Track market trends and competitor activity to stay ahead of industry developments.</li><li><b>Office Operations:</b></li><li>Oversee daily office operations, ensuring everything runs smoothly and efficiently.</li><li>Manage office supplies, inventory, and equipment, and ensure timely ordering of necessary resources.</li><li>Maintain and organize office documents, including contracts, reports, and correspondence.</li><li>Liaise with suppliers and service providers to manage office maintenance and logistics.</li><li>Assist in the preparation and filing of financial and operational reports.</li><li><b>Personal Assistant to CEO:</b></li><li>Provide comprehensive administrative support to the CEO.</li><li>Manage the CEO's calendar, appointments, and meetings.</li><li>Handle correspondence, emails, and phone calls on behalf of the CEO.</li><li>Coordinate travel arrangements and itineraries for the CEO.</li><li>Organize and manage meetings, taking notes and following up on action items.</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience in sales, marketing, and office administration.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently and take initiative.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.</li><li>Knowledge of the power solutions industry is a plus.</li><li>Experience in managing a CEO&rsquo;s schedule and providing personal assistant services is a bonus.</li><li>Strong problem-solving skills and the ability to handle multiple tasks simultaneously.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field.</li><li>3+ years of experience in sales, marketing, or office operations.</li><li>Fluency in English and Urdu (spoken and written).</li></ul><p><b>Compensation:</b></p><ul><li>Competitive salary and benefits package, based on experience.</li></ul><p><b>Office Timing: 10 am to 6 pm </b></p><p>Job Type: Full-time</p><p>Pay: Rs35,000.00 - Rs45,000.00 per month</p><p>Work Location: In person</p>

Sales Marketing and Office Operations Manager / Personal Assistant (Female)

Franklin Street

<div>
 <p>
  Franklin Street
  <strong>
  </strong>
  is currently seeking an
  <strong>
   Office/Operations Manager
  </strong>
  to join our team in Orlando, FL.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    The ideal candidate must possess
   </u>
  </strong>
  3-5 years of experience of office manager experience. Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint is required. Having strong organizational and planning skills is an essential part of this job. The candidate must possess professional verbal and written communication skills.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Position Overview:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The
  <strong>
   Operations Manager
  </strong>
  will foster and maintain a professional work environment consistent with Franklin Street's culture, ensure a high level of operational efficiency and organization, and drive clear communication regarding the organization. Operations Manager responsibilities include providing general administrative support to our employees, scheduling meetings and appointments, making office supplies arrangements, and overseeing staff.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   General Office
  </strong>
 </p>
 <ul>
  <li>
   Manage the day-to-day operations pertaining to office processes and procedures while fostering and promoting the organization&rsquo;s values and culture
  </li>
  <li>
   Work closely with the corporate office to ensure necessary communications are disseminated effectively to the local office
  </li>
  <li>
   Responsible for organizing the office layout
  </li>
  <li>
   Provide support to the front desk and may answer incoming calls and greet clients when necessary
  </li>
  <li>
   Responsible for maintaining a safe and healthy worksite and arranging necessary repairs when needed
  </li>
  <li>
   Accountable for the mail administration of the office including receiving, sorting, delivering, and sending business-related mail
  </li>
  <li>
   Assist in the onboarding process for new hires, including seat assignment, supplies, and working with HR to ensure completion of all new hire tasks
  </li>
  <li>
   Plan, according to budget, events throughout the year including, team building, philanthropy, client events, and holiday parties
  </li>
  <li>
   Establish and maintain relationships with office vendors, including building maintenance
  </li>
  <li>
   Partner with HR to update and maintain office/company policies when necessary
  </li>
  <li>
   Oversee the purchase of new office supplies and monitor and keep appropriate inventory, including furniture and office equipment
  </li>
  <li>
   Direct appropriate invoices to accounting for approved business-related expenses
  </li>
  <li>
   May respond to customer questions and complaints and/or route to the appropriate party
  </li>
  <li>
   Coordinate with the IT department on all office equipment and its inventory
  </li>
  <li>
   Budget management
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Scheduling
  </strong>
 </p>
 <ul>
  <li>
   Schedule and coordinate company-wide and/or agent meetings and appointments for office
  </li>
  <li>
   Provide support for all trainings, company, and team meetings, including conference room set up
  </li>
  <li>
   Coordinate meeting space through Zoom and Microsoft Teams
  </li>
  <li>
   Circulate agendas and materials prior to meetings and may coordinate follow-up
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Requirements:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   A minimum of 3 years of office manager experience
  </li>
  <li>
   Strong organizational and planning skills
  </li>
  <li>
   Professional verbal and written communication skills
  </li>
  <li>
   Knowledge of office management responsibilities, systems, and procedures
  </li>
  <li>
   Strong time management skills and ability to multi-task and prioritize work assignments
  </li>
  <li>
   Ability to think and work independently
  </li>
  <li>
   Ability to build professional relationships
  </li>
  <li>
   Personable and upbeat demeanor with a positive attitude
  </li>
  <li>
   Proficient in Microsoft Office 365, including SharePoint and Adobe Acrobat
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    About Franklin Street:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Franklin Street is a family of full-service real estate companies focused on delivering value-added solutions to meet clients&rsquo; evolving needs. Through a collaborative philosophy of leveraging the resources, expertise, and experience of each of its divisions&mdash;Real Estate, Capital, Insurance, Property Management, and Project Management&mdash;Franklin Street offers unmatched value and optimal solutions for clients nationwide.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Learn more about Franklin Street and our award-winning culture at
  <strong>
   www.FranklinSt.com
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  Franklin Street offers competitive salaries, medical &ndash; including additional discounts, dental, and vision benefits, disability, and life insurance, 401(K), paid time off, and holiday pay. We also love working together to help the community through our company-sponsored philanthropy events.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Must be able to successfully pass pre-employment (post-offer) drug screen and background check.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Franklin Street and Lighthouse HR Services is an Equal Opportunity Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, or any other classification protected by law.
 </p>
</div>


Office Manager

Tabz (FKA HealNow)

<div>
 <strong>
  About Tabz
  <br/>
  <br/>
 </strong>
 Tabz (Formerly known as HealNow) is a distributive, fast-growing technology company revolutionizing how pharmacies manage payments, onboarding payments, and deliver clinical care. Powered by an innovative team of technologists and pharmaceutical veterans, Tabz's platform streamlines pharmacy payments, data integrations, and patient engagement for hundreds of leading partners, including Fortune 500 companies. Our mission is to make the pharmacy industry more efficient, convenient, and accessible for all patients and pharmacy staff members.
 <br/>
 <br/>
 Rooted in a culture of relentless innovation and agility, Tabz is growing rapidly and continuously reimagining the boundaries of patient experience, clinical product workflows and a modern checkout experience. We embrace challenges, move with urgency, and proactively build distributive solutions that set new standards for the pharmacy and fintech sectors. As an early stage company, we offer extraordinary opportunities to shape industry-defining products, create impact, and work alongside passionate founders and colleagues dedicated to positive change.
 <br/>
 <br/>
 If you are driven by innovation, thrive in fast-paced environments, and are inspired by the chance to transform healthcare at scale, Tabz is the place to make your mark.
 <br/>
 <br/>
 <strong>
  About the role:
  <br/>
  <br/>
 </strong>
 We&rsquo;re looking for an
 <strong>
  HR Specialist / Office Manager
 </strong>
 to help keep our people operations and multiple offices running smoothly as we grow. This is a hands-on, roll-up-your-sleeves role for someone who enjoys being the go-to person for day-to-day HR needs while also making sure the office experience is organized, welcoming, and efficient.
 <br/>
 <br/>
 You&rsquo;ll partner closely with leadership and employees across the company, and you&rsquo;ll have real ownership over core HR processes and office operations.
 <br/>
 <br/>
 This is a great role for someone who likes variety, cares about employee experience, and wants to grow with a startup.
 <br/>
 <br/>
 <strong>
  What You&rsquo;ll Do
  <br/>
  <br/>
 </strong>
 <strong>
  HR &amp; People Operations
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage employee data and records in our HRIS (Rippling)
  </li>
  <li>
   Own onboarding and offboarding processes, including new hire setup, documentation, and coordination across teams
  </li>
  <li>
   Serve as the day-to-day point of contact for employee questions related to benefits, policies, and HR processes
  </li>
  <li>
   Coordinate benefits administration in partnership with our external benefits broker (enrollments, changes, open enrollment support)
  </li>
  <li>
   Support and help administer the annual performance review and feedback cycles
  </li>
  <li>
   Maintain and update employee handbook, policies, and internal documentation
  </li>
  <li>
   Serve as a trusted first point of contact for employee relations questions and concerns, providing guidance, maintaining confidentiality, and escalating issues appropriately
  </li>
  <li>
   Ensure HR processes are compliant with applicable federal, state, and local requirements (with support as needed)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Management &amp; Operations
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee US offices operations, including mail, supplies, organization, and general upkeep.
  </li>
  <li>
   Manage company swag ordering and distribution
  </li>
  <li>
   Coordinate employee travel bookings and logistics as needed
  </li>
  <li>
   Help plan and support in-office meetings, team events, and occasional offsites
  </li>
  <li>
   Act as a friendly, helpful presence for employees when they&rsquo;re in the office
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We&rsquo;re Looking For
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2&ndash;5 years of experience in an HR, People Ops, Office Manager, or similar role (startup or small company experience a plus)
  </li>
  <li>
   Comfort working in an HRIS (Rippling experience is a strong plus)
  </li>
  <li>
   Familiarity with basic HR processes: onboarding/offboarding, benefits coordination, performance cycles, employee records
  </li>
  <li>
   Strong organizational skills and attention to detail
  </li>
  <li>
   Clear, professional, and approachable communication style
  </li>
  <li>
   Ability to handle confidential information with discretion
  </li>
  <li>
   A proactive, can-do mindset &mdash; you see what needs doing and take initiative
  </li>
  <li>
   Willingness to be in the NYC office as needed to support the team
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why this role is great
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Real ownership and impact in a growing company
  </li>
  <li>
   Broad exposure to HR, people operations, and office management
  </li>
  <li>
   Opportunity to help shape processes as we scale
  </li>
  <li>
   Collaborative, low-ego startup environment
  </li>
  <li>
   Room to grow the role as the company grows
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What we offer
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Salary band and bonus or commission (if applicable) are competitive
  </li>
  <li>
   Comprehensive packages, including healthcare, dental, and vision coverage
  </li>
  <li>
   401(k)
  </li>
  <li>
   Opportunities for career growth and development in an innovative and expanded opportunity
  </li>
  <li>
   Collaborative and dynamic work environment
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Pay range represents the anticipated high and low end of pay range for this position and may change in the future. The pay range is based on a range of factors, including but not limited to work experience, location and performance.
  <br/>
  <br/>
 </em>
 <em>
  Tabz is an equal opportunity employer. We celebrate and are committed to creating an inclusive environment for all employees.
  <br/>
  <br/>
 </em>
</div>


HR Specialist

Etsy

<div>
 <strong>
  Company Description
  <br/>
  <br/>
 </strong>
 Etsy is the global marketplace for unique and creative goods. We build, power, and evolve the tools and technologies that connect millions of entrepreneurs with millions of buyers around the world. As an Etsy Inc. employee, whether a team member of Etsy or Depop, you will tackle unique, meaningful, and large-scale problems alongside passionate coworkers, all the while making a rewarding impact and Keeping Commerce Human.
 <br/>
 <br/>
 <strong>
  Salary Range
  <br/>
  <br/>
 </strong>
 $106,000.00 - $138,000.00
 <br/>
 <br/>
 <strong>
  <strong>
   What&rsquo;s the role?
   <br/>
   <br/>
  </strong>
 </strong>
 We are seeking a Workplace Operations Manager to join the Workplace Experience team. This role will provide operational oversight and leadership of the Office Operations team as well as contractor staff. Under this role, the Workplace Operations Manager is responsible for coordinating day-to-day office operations, and for providing the highest quality customer service in a responsive and efficient manner to all employees and executives in Etsy&rsquo;s headquarters office in Brooklyn, NY.
 <br/>
 <br/>
 This is a full-time position reporting to the Director, Workplace Experience. In addition to salary, you will also be eligible for an equity package, an annual performance bonus, and our competitive benefits that support you and your family as part of your total rewards package at Etsy.
 <br/>
 <br/>
 This role requires your presence in Etsy&rsquo;s Brooklyn Office once or twice per week depending on your proximity to the office. Candidates living within commutable distance of Etsy&rsquo;s Brooklyn Office Hub may be the first to be considered. Learn more details about our work modes and workplace safety policies here.
 <br/>
 <br/>
 <strong>
  <strong>
   What&rsquo;s this team like at Etsy?
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   The Workplace Experience team consists of our community events, food programming, office operations and onsite management teams. We pride ourselves on being a hands-on, helpful team that jumps in to solve problems quickly, ensuring that the office is always a welcoming and productive place to be.
  </li>
  <li>
   Our team sits within the broader Workplace team that oversees how our offices are designed, operated and brings our employees together. Workplace includes three main verticals covering (in addition to Workplace Experience) safety and security, space planning, construction, design and facilities.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   What does the day-to-day look like?
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Responsible for day-to-day operations and work closely with our internal teams to ensure a high standard across office operations including cleaning, mailroom organization, storage and supply management, and space setups
  </li>
  <li>
   Manage and train a team of Workplace contractors including cleaning, mailroom management and porter support
  </li>
  <li>
   Provide an outstanding employee experience by overseeing the management of Zendesk service tickets and Workplace slack channels, ensuring our team understands their needs and delivers the right solutions.
  </li>
  <li>
   Manage storage spaces and desk policy and enforcement including storage space management, locker management, dedicated desking, and resetting of spaces.
  </li>
  <li>
   Lead team onsite and event operational support including space setups and resets
  </li>
  <li>
   Provide strong leadership to the team with a willingness to jump in the trenches with your team to remove barriers to help solve problems.
  </li>
  <li>
   Proactively partner with cross functional teams including Facilities, Protection, IT/AV, and Community &amp; Events to coordinate services and streamline processes
  </li>
  <li>
   Track service metrics, budgets and operational trends to identify opportunities for improvement and efficiency
  </li>
  <li>
   Of course, this is just a sample of the kinds of work this role will require! You should assume that your role will encompass other tasks, too, and that your job duties and responsibilities may change from time to time at Etsy's discretion, or otherwise applicable with local law.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Qualities that will help you thrive in this role are:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   3-5 years of office and project management experience, specifically in a commercial office setting.
  </li>
  <li>
   Demonstrated experience in vendor management, particularly cleaning, mailroom and porter services
  </li>
  <li>
   Ability to work cross-functionally and communicate effectively with high level management, while accommodating employee requests with empathy
  </li>
  <li>
   An upbeat disposition and a sense of humor, plus an ability to remain calm under pressure and flexible in the face of changing priorities
  </li>
  <li>
   Adept problem-solving skills and meticulous attention to detail
  </li>
  <li>
   Strong interpersonal and communication skills, both written and verbal
  </li>
  <li>
   Proficient digital literacy. Experience with Google suite, Zendesk, Monday.com and MAC is preferred
  </li>
  <li>
   Excellent verbal and written communication skills. You'll work alongside a diverse community!
  </li>
  <li>
   Maintain a personal schedule to remain flexible for off hours/emergency support.
  </li>
  <li>
   A trust in and commitment to Etsy&rsquo;s vision, mission and values.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 What's Next
 <br/>
 <br/>
 If you're interested in joining the team at Etsy, please share your resume with us and feel free to include a cover letter if you'd like. As we hope you've seen already, Etsy is a place that values individuality and variety. We don't want you to be like everyone else -- we want you to be like you! So tell us what you're all about.
 <br/>
 <br/>
 Our Promise
 <br/>
 <br/>
 At Etsy, we believe that a diverse, equitable and inclusive workplace furthers relevance, resilience, and longevity. We encourage people from all backgrounds, ages, abilities, and experiences to apply. Etsy is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status, or any other characteristic protected by applicable law. If, due to a disability, you need an accommodation during any part of the application or interview process, please let your recruiter know. While Etsy supports visa sponsorship, sponsorship opportunities may be limited to certain roles and skills.
</div>


Workplace Operations Manager

SYSTRA

<div>:
<div>
SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.</div><div>
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.</div>
Context:<div></div><div><br>
The Administrative Manager will lead and optimize all project administration functions of the Project. This role oversees document control, office operations, HR and onboarding coordination, vendor and logistics management, and cross-functional workflows to ensure the project meets schedule, budget, and compliance objectives.</div>
Missions/Main Duties:
<div><b>
MISSION</b></div><br>
<div></div><ul><li>
The Administrative Manager will implement, and maintain administrative systems aligned with the project execution plan and PMO standards.</li><li>
He/She will support the document control function and enterprise CDE/EDMS (e.g., Aconex, ProjectWise, SharePoint), ensuring version control, metadata accuracy, and traceability for technical submittals, approvals, RFIs, NCRs, method statements, drawings, and correspondence. They will enforce naming conventions, retention schedules, and access permissions, and collaborate with BIM/Design and Quality to maintain as-built, O&amp;M, and handover documentation.</li><li>
He/She will oversee site and head-office administrative operations, including space planning, facilities coordination, IT/asset support liaison, supplies, travel and accommodation for project staff, visitor management, meeting/events logistics, and vehicle/permit coordination (including local authorities and rail corridor access protocols).</li><li>
In collaboration with HR, the role will coordinate onboarding/offboarding, visa and security pass processes, timesheets, training and competency matrices, and attendance. They will maintain organization charts, distribution lists, and contact directories and support performance cycles for the project admin team.</li><li>
He/She will champion compliance with UAE labor laws, company policies, client standards, data privacy, and information security. They will support HSE and quality programs through documentation, inductions support, training records, incident reporting workflows, corrective actions tracking, and readiness for internal and external audits.</li></ul>
Profile/Skills:
<div><b>
PROFILE</b></div><ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>
8&ndash;12 years of administrative leadership on large infrastructure, rail projects, preferably in the GCC.</li><li>
Proven experience managing document control and CDE/EDMS platforms (e.g., Aconex, ProjectWise, SharePoint).</li><li>
Strong understanding of project governance, project administration support, and PMO practices.</li><li>
Excellent written and verbal communication skills in English; advanced proficiency in PowerPoint, Excel, and data visualization/reporting tools.</li><li>
Demonstrated ability to lead and develop admin teams in fast-paced, multicultural environments.</li></ul><br>
<div></div>
:
<div>
Systra is an equal opportunities company; this position is open to all applicants.</div></div>

Administrative Manager

ITT Inc.

<div>About ITT::
<div>
ITT is a leading manufacturer of critical components for harsh environments that serves fast-growing end markets in flow, aerospace and defense, energy and transportation. Building on our heritage of innovation, we partner with our customers to deliver solutions to the key industries that underpin our modern way of life.<br>
Headquartered in Stamford, CT, we have more than 11,700 employees globally with operations in ~40 countries and sales in more than 125. At our core is our engineering DNA, with 1,280+ engineers, 1,700+ active global patents and ~51 manufacturing locations.</div><div></div><div><br>
Our businesses are organized in three distinct segments, each based around our core engineering DNA:</div><p></p><p><b><br>
Industrial Process:</b> A global leader in centrifugal and twin-screw pumps and engineered valves for chemical, energy, mining, and industrial applications. Our leading brands include the iconic <b>Goulds Pumps</b> (with more than 175 years of history), <b>Bornemann, Habonim, Engineered Valves, Rheinh&uuml;tte Pumpen</b> and <b>Svaneh&oslash;j.</b></p><p></p><p><b><br>
Motion Technologies:</b> A global leader in brake pads (ICE and electrified brake pads) and shock absorbers (energy absorption solutions) for transportation applications. Our leading brands include <b>Friction Technologies, KONI </b>and <b>Axtone.</b></p><p></p><p><b><br>
Connect and Control Technologies:</b><b> </b>A leader in critical applications for the aerospace, defense and industrial markets, including harsh environment connectors and control components. Our leading brands include<b> ITT Cannon, Enidine, Aerospace Controls</b> and <b>kSARIA.</b></p>
Position Summary:
<div><p>
In this role, you will be the first point of contact and host for both external and internal visitors. Working closely with Sales, Finance &amp; HR Teams, you will be responsible for a wide range of activities and events, alongside ensuring the office runs smoothly and at a high standard.</p></div><p></p><div><p><br>
The Senior Office Administrator will be responsible for ensuring the smooth and efficient operation of the office environment. This role involves managing day-to-day office activities, coordinating with vendors and service providers, overseeing health and safety compliance, and supporting internal teams with facilities-related needs. The Senior Office Administrator will act as the primary point of contact for office operations &amp; local employees, ensuring a productive and safe workplace.</p></div><div><p><br>
<br>
We are seeking a proactive candidate who is an energetic team player, well-organised and flexible.<br>
 The successful candidate will be required to be present in the office five days a week, to ensure smooth daily operations.</p></div>
Essential Responsibilities:
<div><div><p><b>
Essential Responsibilities </b><b>including but not limited to:</b></p></div><div><ul><li><p><b>
Office Operations Management</b></p></li></ul></div><div><ul><li><p>
Oversee the daily functioning of the office, ensuring a clean, organised, and well-maintained environment.</p></li></ul></div><div><ul><li><p>
Manage office supplies inventory and place orders as needed.</p></li></ul></div><div><ul><li><p>
Coordinate office moves, seating arrangements, and workspace allocation.</p></li></ul></div><div><ul><li><p>
Mail &amp; Courier support</p></li></ul></div><p></p><div><ul><li><p><b><br>
Financial Support</b></p></li></ul></div><div><ul><li><p>
Initiate and validate the files of monthly Payment cycles</p></li></ul></div><div><ul><li><p>
Prepare and submit all invoices signed, and supervise the payment runs, obtaining the proper approvals, as per ITT&rsquo;s policies</p></li></ul></div><div><ul><li><p>
Support external accounting firms during the month end closing to issue monthly reports</p></li></ul></div><div><ul><li><p>
Ensure all official declaration and all administrative requests are align with Government notifications</p></li></ul></div><div><ul><li><p>
Enhance controls and checks after the execution date of each payment run</p></li></ul></div><div><ul><li><p>
Implement the Vendor Registration Process, reviewing and checking the vendor bank details, conducting banking validation checklist for the completion of the ITT Finance process.</p></li></ul></div><p></p><div><ul><li><p><b><br>
Human Resources Support</b></p></li></ul></div><div><ul><li><p>
Ensure Security at Work is a top priority for all ITT employees by avoiding any incident or any injury</p></li></ul></div><div><ul><li><p>
Support preparation of Monthly Payroll and HR benefits.</p></li></ul></div><div><ul><li><p>
Support HR to complete all processes related to employees' agreements and all others HR documents.</p></li></ul></div><div><ul><li><p>
Follow the HR processes of recruiting or exiting employee(s).</p></li></ul></div><div><ul><li><p>
Ensure the day-to-day management: preparation of declarations to social organizations, employment contracts; administrative follow-up of personnel files (contracts, leaves); updates of administrative and social procedures.</p></li></ul></div><div><ul><li><p>
Close support to EMEA HR Manager</p></li></ul></div><div><ul><li><p>
Participate and development of any new Ad Hoc HR Projects</p></li></ul></div><p></p><div><ul><li><p><b><br>
Vendor and Service Coordination</b></p></li></ul></div><div><ul><li><p>
Serve as the main liaison with external vendors and service providers (e.g., cleaning, maintenance, insurance, catering, security).</p></li></ul></div><div><ul><li><p>
Negotiate contracts and monitor vendor performance to ensure quality and cost-effectiveness.</p></li></ul></div><div><ul><li><p>
Process purchase orders and invoices through internal systems; track and reconcile office-related expenses.</p></li></ul></div><div><ul><li><p><b>
Health &amp; Safety Compliance</b></p></li></ul></div></div><div><div><ul><li><p>
Ensure compliance with health and safety regulations and company policies.</p></li></ul></div><div><ul><li><p>
Conduct regular safety checks and maintain records of inspections.</p></li></ul></div><div><ul><li><p>
Organize fire drills, first aid training, and maintain emergency procedures.</p></li></ul></div><div><ul><li><p><b>
Facilities and Equipment</b></p></li></ul></div><div><ul><li><p>
Coordinate maintenance and repair of office equipment and facilities.</p></li></ul></div><div><ul><li><p>
Manage access control systems, security badges, and visitor protocols.</p></li></ul></div><div><ul><li><p><b>
Employee Support</b></p></li></ul></div><div><ul><li><p>
Act as the first point of contact for office-related queries and issues.</p></li></ul></div><div><ul><li><p>
Support onboarding of new employees by preparing workstations in collaboration with IT, and office orientation.</p></li></ul></div><div><ul><li><p>
Support the process of handling IT Equipment &amp; Mobile Phones, in cooperation to IT Support Teams</p></li></ul></div><div><ul><li><p>
Support for travel &amp; accommodation for Employees. Report and resolve any issues regarding employee travel expenses</p></li></ul></div><p></p><div><ul><li><p><b><br>
Process Improvement</b></p></li></ul></div><div><ul><li><p>
Develop and implement office policies and procedures to improve efficiency.</p></li></ul></div><div><ul><li><p>
Identify opportunities for cost savings and operational enhancements.</p></li></ul></div><div><ul><li><p>
Other Duties</p></li></ul></div><div><ul><li><p>
Assist with organizing company events and meetings as needed.</p></li></ul></div><div><ul><li><p>
Perform other projects or assignments related to office management.</p></li></ul></div></div><br>
<p></p>
Position Requirements:
<div><div><ul><li><p>
Bachelor&rsquo;s degree or equivalent experience in office administration or facilities management.</p></li></ul></div><div><ul><li><p>
3&ndash;5 years of experience in office management or coordination within a fast-paced environment.</p></li></ul></div><div><ul><li><p>
Strong organizational and multitasking skills; ability to prioritise and meet deadlines.</p></li></ul></div></div><div><div><ul><li><p>
Excellent communication and interpersonal skills; able to work effectively with internal teams and external vendors.</p></li></ul></div><div><ul><li><p>
Knowledge of health and safety regulations and best practices.</p></li></ul></div><div><ul><li><p>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.</p></li></ul></div><div><ul><li><p>
Experience with procurement and vendor management processes.</p></li></ul></div><div><ul><li><p>
Ability to handle confidential information with discretion.</p></li></ul></div><div><ul><li><p>
Proficient in English (written and verbal)</p></li></ul></div><p></p><div><p><b><br>
Competencies</b></p></div><div><ul><li><p>
Reliability &amp; Integrity: Takes ownership of responsibilities and delivers on commitments.</p></li></ul></div><div><ul><li><p>
Problem-Solving: Makes timely decisions and offers practical solutions.</p></li></ul></div><div><ul><li><p>
Adaptability: Adjusts easily to changing priorities and new processes.</p></li></ul></div><div><ul><li><p>
Collaboration: Works well with others and fosters a positive office environment.</p></li></ul></div><div><ul><li><p>
Continuous Improvement: Seeks opportunities to enhance office operations and efficiency.</p></li></ul></div></div></div><p></p>

Senior Office Administrator

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