office operations manager

ABL COMFORT SOLUTIONS

Overview We are seeking a dynamic and highly organized Office/Operations Manager to lead and streamline our daily administrative and operational functions. This pivotal role involves overseeing office management, supervising staff, managing vendor relationships, and ensuring efficient workflow across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional communication skills, and possess a proactive approach to problem-solving. Join us to help create a productive, welcoming workspace that supports our team&rsquo;s success and growth.Duties<ul><li>Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling to ensure smooth day-to-day functioning.</li><li>Supervise administrative staff, providing training, development opportunities, and performance feedback to foster a motivated team.</li><li>Manage vendor relationships for office supplies, equipment maintenance, and service contracts to optimize costs and service quality.</li><li>Coordinate event planning for meetings, company gatherings, and community outreach initiatives that promote team engagement.</li><li>Handle bookkeeping tasks such as invoicing, expense tracking, and basic payroll processing using QuickBooks or similar accounting software.</li><li>Maintain accurate filing systems, medical office records (if applicable), and ensure compliance with organizational policies.</li><li>Support human resources functions including onboarding new employees, managing employee records, and assisting with payroll administration.</li><li>Oversee budgeting activities related to office supplies, events, and operational expenses to stay within financial targets.</li><li>Implement efficient schedule management practices for executives and teams to maximize productivity.</li><li>Ensure excellent communication across departments through clear email correspondence, phone etiquette, and organizational updates.</li></ul>Qualifications<ul><li>Proven experience in office management or administrative roles with supervisory responsibilities.</li><li>Strong proficiency in QuickBooks for bookkeeping and payroll tasks.</li><li>Demonstrated skills in event planning, vendor management, and budget oversight.</li><li>Excellent organizational skills with the ability to manage multiple priorities simultaneously.</li><li>Effective communication skills&mdash;both verbal and written&mdash;to facilitate team collaboration.</li><li>Experience with human resources functions such as onboarding, training &amp; development, and employee recordkeeping.</li><li>Familiarity with medical office management or healthcare environments is a plus but not required.</li><li>Proficiency in using multi-line phone systems, calendar management tools, and filing systems.</li><li>Ability to lead teams confidently while maintaining professional front desk operations and phone etiquette. Join us as an Office/Operations Manager to drive operational excellence while fostering a positive work environment! Your leadership will empower our team to achieve their best every day through organized processes and exceptional support.</li></ul>Pay: $25.00 - $35.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li></ul>Work Location: Hybrid remote in 703B Main st,Waltham, MA 02451

Office/Operations Manager

Joss Search

<div>
 
 
 THE CLIENT
 
 
 
 We&rsquo;re partnering with a
 
 leading global investment firm
 
 renowned for its exceptional reputation, high standards, and people-first culture. The New York office is a key hub with strong connectivity to London and global leadership. Their workplace and administrative teams are
 
 polished, collaborative, and highly valued
 
 .
 
 
 
 
 
 
 THE ROLE
 
 
 
 The firm is seeking an
 
 Office Manager
 
 to oversee the daily operations of the NYC office and deliver a seamless, white‑glove employee experience. This is a
 
 high‑visibility, relationship‑driven
 
 role partnering closely with senior leadership and global teams.
 
 
 
 Key duties include:
 
 
 <ul>
 <li>
 Leading and developing a small receptionist team
 </li>
 <li>
 Overseeing day‑to‑day office operations, vendors, and conference optimization
 </li>
 <li>
 Ensuring health &amp; safety compliance
 </li>
 <li>
 Supporting ESG initiatives and maintaining carbon reporting
 </li>
 <li>
 Handling office projects including fit‑outs, refurbishments, and moves
 </li>
 <li>
 Acting as the NYC liaison for London/global leadership
 </li>
 <li>
 Delivering a proactive, polished service experience for all stakeholders
 </li>
 </ul>
 
 
 
 
 
 THE CANDIDATE
 
 
 
 The ideal candidate is polished, proactive, and thrives in a fast‑paced, high‑performance environment. This person enjoys being at the center of a business and brings a thoughtful, collaborative approach.
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 10+ years&rsquo; experience in office operations or office management
 </li>
 <li>
 Experience working in financial services
 </li>
 <li>
 Strong communicator comfortable with navigating ambiguity
 </li>
 <li>
 Highly organized, solutions-focused, and team‑oriented
 </li>
 <li>
 Tech‑savvy; Microsoft Suite proficiency required
 </li>
 </ul>
 
 
 
 
 
 THE COMP/BENEFITS
 
 
 <ul>
 <li>
 
 $160 - $180k base salary
 
 </li>
 <li>
 
 Hybrid 4/1 schedule
 
 </li>
 <li>
 
 Outstanding benefits
 
 , including:
 </li>
 <li>
 100% covered medical, dental &amp; vision (including dependents)
 </li>
 <li>
 4% 401(k)/Roth match
 </li>
 <li>
 23 PTO days + 12 holidays
 </li>
 <li>
 Discretionary bonus
 </li>
 </ul>
 
 
 
 
 
 Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
 
 
</div>

Office Manager

Qanapi

<div>
 
 
 The Opportunity
 
 
 
 Qanapi is seeking a high-performing Personal Assistant and Office Manager to support our CEO and lead office operations. This role requires high-level organizational rigor, professional discretion, and a proactive approach to maintaining a world-class workspace. There is opportunity to grow beyond the scope of this role over time, specifically in support of marketing and social media efforts.
 
 
 
 
 
 
 The Role
 
 
 
 You will maintain the daily administrative rhythm and headquarters environment.
 
 <ul>
 <li>
 Support the CEO as a logistical partner and right hand.
 </li>
 <li>
 Manage office operations to ensure team is properly supported.
 </li>
 <li>
 Maintain the physical workspace through inventory and vendor coordination
 </li>
 <li>
 Reports to: Chief of Staff
 </li>
 </ul>
 
 
 
 
 
 Core Responsibilities
 
 
 
 Executive Assistance
 
 <ul>
 <li>
 Manage the CEO&rsquo;s travel and make arrangements for the Executive Team.
 </li>
 <li>
 Handle high-priority errands and logistical tasks to optimize executive time.
 </li>
 <li>
 Coordinate professional and personal hospitality requirements with precision.
 </li>
 </ul>
 
 Office Management
 
 <ul>
 <li>
 Maintain the office environment, ensuring it remains professional and fully operational.
 </li>
 <li>
 Procure all office essentials, including supplies and corporate inventory.
 </li>
 <li>
 Act as the primary contact for vendors and facility management.
 </li>
 <li>
 Manage operational budgets for office supplies and maintenance.
 </li>
 </ul>
 
 
 
 
 
 The Profile
 
 
 <ul>
 <li>
 Experience: 2 years in executive support or office operations.
 </li>
 <li>
 Mentality: Agile mindset where no task is too small and high-level efficiency is standard.
 </li>
 <li>
 Organization skills with an expert-level eye for detail.
 </li>
 <li>
 Professional demeanor capable of representing the CEO to stakeholders.
 </li>
 <li>
 A demonstrated, proactive use of AI tools in day-to-day operations.
 </li>
 <li>
 Flexible hours to support international travel for management between timezones.
 </li>
 </ul>
 
 
 
 
 Compensation
 
 <ul>
 <li>
 $52,000 - $60,000
 </li>
 </ul>
</div>

Personal Assistant & Office Manager

Income Research + Management

<div>
 
 
 Income Research + Management
 
 
 
 Income Research + Management is a Boston-based, privately owned, fixed income asset management firm. IR+M delivers strong performance and consistent results through a rigorous, bottom-up security selection process and strives to provide best-in-class client service to our 900+ institutional and private wealth clients.
 
 
 Founded in 1987 and located in the heart of Boston&rsquo;s financial district, IR+M employs 200+ full time professionals and currently manages $130+ Billion in assets. We offer industry-leading benefits, as well as a challenging, collegial, and rewarding workplace with high levels of employee engagement.
 
 
 Our culture is driven by a diverse workforce and rooted in our Core Values of being &ldquo;IR+M&rdquo;:
 
 
 
 
 
 Open Position: Office Manager
 
 
 
 
 
 
 Job Description:
 
 
 
 We are seeking a highly execution-oriented Office Manager &amp; Executive Operations Partner to serve as a hands-on leader overseeing the day-to-day functioning of the office while providing senior administrative support to executive leadership. This role is deeply embedded in the operational backbone of the firm and requires someone who thrives in the details, enjoys being fully immersed in administrative work, and takes pride in operational excellence.
 
 
 This individual will take primary ownership of office operations, facilities, and administrative team leadership, while also supporting recruiting coordination and delivering high-quality executive assistance.
 
 
 The ideal candidate is calm under pressure, exceptionally organized, service-minded, and energized by being the person who makes everything run smoothly. This role is a high-impact, execution-focused position for someone who values precision, responsiveness, and operational excellence.
 
 
 
 Responsibilities:
 
 
 
 
 
 
 Office Management &amp; Facilities Leadership
 
 
 <ul>
 <li>
 Oversee daily office operations, ensuring a highly functional, organized, and professional environment
 </li>
 <li>
 Own complex calendar management with precision, prioritization, and proactive conflict resolution
 </li>
 <li>
 Manage relationships with building management and vendors
 </li>
 <li>
 Coordinate repairs, maintenance, supplies, and equipment procurement as needed
 </li>
 <li>
 Lead office projects including moves, reconfigurations, and improvements
 </li>
 <li>
 Monitor administrative and facilities-related budgets and expenses
 </li>
 <li>
 Ensure a best-in-class in-office experience for employees and visitors
 </li>
 </ul>
 
 
 
 
 Administrative Team Management
 
 
 <ul>
 <li>
 Directly supervise and actively support a team of administrative professionals
 </li>
 <li>
 Set clear expectations for responsiveness, quality, and service standards
 </li>
 <li>
 Work closely with others on the Workplace Management team to ensure seamless execution of daily office operations
 </li>
 <li>
 Ensure strong coverage models and cross-training to eliminate gaps
 </li>
 </ul>
 
 
 
 
 Reception &amp; Workplace Experience Oversight
 
 
 <ul>
 <li>
 Maintain professional, polished experience for employees and visitors
 </li>
 <li>
 Establish consistent protocols for visitor management and phone coverage
 </li>
 <li>
 Ensure reception operates with warmth, discretion, and efficiency
 </li>
 </ul>
 
 
 
 
 Recruiting Coordination &amp; Candidate Experience
 
 
 <ul>
 <li>
 Partner with HCM to coordinate interview scheduling across multiple stakeholders with precision and responsiveness
 </li>
 <li>
 Manage candidate logistics, including onsite scheduling and interview coordination
 </li>
 <li>
 Greet candidates and serve as the primary point of contact during onsite interviews
 </li>
 <li>
 Ensure a professional, welcoming, and seamless in-office candidate experience
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 7+ years of progressively responsible administrative experience.
 </li>
 <li>
 3+ years of experience managing or mentoring administrative staff
 </li>
 <li>
 Exceptional organizational skills with strong attention to detail
 </li>
 <li>
 Ability to remain composed under pressure.
 </li>
 <li>
 Professional maturity and sound judgment in handling confidential matters
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite and business collaboration tools
 </li>
 </ul>
 
 
 
 
 IR+M operates in a hybrid model. This role requires on-site presence 4+ days a week.
 
 
 
 
 
 
 Education Requirement:
 
 Bachelor&rsquo;s degree
 
 
 
 
 
 Base Salary:
 
 $85,000 - $110,000
 
 
 
 
 
 Bonus Eligibility
 
 
 
 This role is eligible for an annual discretionary bonus.
 
 
 
 
 
 Applicants must be authorized to work in the U.S. for any employer. IR+M is unable to sponsor or assume sponsorship of employment visas.
 
 
</div>

Upshop

<div>Office Manager/Executive Assistant to CEO

Location: Miami, FL (Full-time, in-office) 
Role Type: Full-Time 


About Upshop

Upshop powers smarter store operations for retailers by combining data, AI, and execution workflows across fresh, center store, and inventory management. Our platform enables retailers to reduce waste, optimize inventory, and improve profitability at scale. 


Role Overview

Upshop is seeking a highly effective Executive Assistant to support the CEO and oversee day-to-day operations of our Miami office.

This role requires sound judgment, strong prioritization skills, and the ability to operate with discretion in a fast-paced environment. The Executive Assistant will serve as a key partner to the CEO&mdash;optimizing time, driving follow-through, and ensuring seamless coordination across internal and external stakeholders&mdash;while also maintaining a high-functioning office environment for a growing team. 


Key Responsibilities

Executive Support
<ul>
<li>Manage and prioritize the CEO's calendar, ensuring alignment with business priorities</li>
</ul><ul><li>Coordinate travel, logistics, and meeting preparation</li>
</ul><ul><li>Prepare materials for leadership, board, and external meetings</li>
</ul><ul><li>Track and drive follow-up on key action items and initiatives</li>
</ul><ul><li>Serve as a point of coordination across stakeholders while maintaining strict confidentiality</li></ul> 


Office Operations
<ul>
<li>Oversee daily operations of the Miami office (~40 employees)</li>
</ul><ul><li>Manage vendors, facilities, and office services</li>
</ul><ul><li>Ensure a professional, efficient, and well-maintained work environment</li>
</ul><ul><li>Coordinate onsite meetings, events, and leadership visits</li>
</ul><ul><li>Support onboarding and in-office employee experience in partnership with HR</li>
</ul><ul><li>Manage office-related budgets and expenses</li></ul> 


Qualifications
<ul>
<li>5+ years of experience supporting senior executives, preferably at the CEO level</li>
</ul><ul><li>Strong organizational, prioritization, and problem-solving skills</li>
</ul><ul><li>High level of professionalism, discretion, and attention to detail</li>
</ul><ul><li>Ability to operate independently and manage multiple priorities</li>
</ul><ul><li>Excellent communication and stakeholder management capabilities</li></ul> 


Preferred Experience
<ul>
<li>Experience in a high-growth SaaS or technology environment</li>
</ul><ul><li>Prior responsibility for office operations or workplace management</li></ul> 


What Success Looks Like
<ul>
<li>CEO time is optimized and aligned to highest priorities</li>
</ul><ul><li>Strong execution and follow-through across key initiatives</li>
</ul><ul><li>Miami office operates efficiently with minimal disruption</li>
</ul><ul><li>Employees and visitors experience a well-run, professional environment</li></ul> 


Why Join Upshop
<ul>
<li>Direct exposure to executive leadership</li>
</ul><ul><li>High-impact role with broad organizational visibility</li>
</ul><ul><li>Opportunity to help shape a growing office and team</li></ul></div>

Office Manager/Executive Assistant

<div>
 
 Office Manager/Executive Assistant to CEO
 
 
 
 
 Location:
 
 Miami, FL (Full-time, in-office)
 
 
 
 Role Type:
 
 Full-Time
 
 
 
 About Upshop
 
 
 
 Upshop powers smarter store operations for retailers by combining data, AI, and execution workflows across fresh, center store, and inventory management. Our platform enables retailers to reduce waste, optimize inventory, and improve profitability at scale.
 
 
 
 Role Overview
 
 
 
 Upshop is seeking a highly effective
 
 Executive Assistant
 
 to support the CEO and oversee day-to-day operations of our Miami office.
 
 
 This role requires sound judgment, strong prioritization skills, and the ability to operate with discretion in a fast-paced environment. The Executive Assistant will serve as a key partner to the CEO&mdash;optimizing time, driving follow-through, and ensuring seamless coordination across internal and external stakeholders&mdash;while also maintaining a high-functioning office environment for a growing team.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manage and prioritize the CEO's calendar, ensuring alignment with business priorities
 </li>
 <li>
 Coordinate travel, logistics, and meeting preparation
 </li>
 <li>
 Prepare materials for leadership, board, and external meetings
 </li>
 <li>
 Track and drive follow-up on key action items and initiatives
 </li>
 <li>
 Serve as a point of coordination across stakeholders while maintaining strict confidentiality
 
 
 </li>
 </ul>
 
 Office Operations
 
 
 
 <ul>
 <li>
 Oversee daily operations of the Miami office (~40 employees)
 </li>
 <li>
 Manage vendors, facilities, and office services
 </li>
 <li>
 Ensure a professional, efficient, and well-maintained work environment
 </li>
 <li>
 Coordinate onsite meetings, events, and leadership visits
 </li>
 <li>
 Support onboarding and in-office employee experience in partnership with HR
 </li>
 <li>
 Manage office-related budgets and expenses
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 5+ years of experience supporting senior executives, preferably at the CEO level
 </li>
 <li>
 Strong organizational, prioritization, and problem-solving skills
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail
 </li>
 <li>
 Ability to operate independently and manage multiple priorities
 </li>
 <li>
 Excellent communication and stakeholder management capabilities
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 Experience in a high-growth SaaS or technology environment
 </li>
 <li>
 Prior responsibility for office operations or workplace management
 
 
 </li>
 </ul>
 
 What Success Looks Like
 
 
 
 <ul>
 <li>
 CEO time is optimized and aligned to highest priorities
 </li>
 <li>
 Strong execution and follow-through across key initiatives
 </li>
 <li>
 Miami office operates efficiently with minimal disruption
 </li>
 <li>
 Employees and visitors experience a well-run, professional environment
 
 
 </li>
 </ul>
 
 Why Join Upshop
 
 
 
 <ul>
 <li>
 Direct exposure to executive leadership
 </li>
 <li>
 High-impact role with broad organizational visibility
 </li>
 <li>
 Opportunity to help shape a growing office and team
 </li>
 </ul>
</div>

Baseten

<div>
 
 About Baseten
 
 
 
 Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $300M Series E, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction. Join us and help build the platform engineers turn to to ship AI products.
 
 
 
 THE ROLE
 
 
 
 
 Note: This is an in-person role based in New York, and we&rsquo;d like you in the office five days a week.
 
 
 
 As our Office Manager, you&rsquo;ll own the rhythms and details that make the New York office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality.
 
 
 This role is hands-on and highly collaborative. Baseten moves
 
 fast
 
 , and you should be ready to hit the ground running. You&rsquo;ll report to the Workplace Experience Manager, be a founding member of our Workplace Experience Team (WPX) and partner with IT, People Ops, and EA&rsquo;s to proactively solve problems before they impact employees.
 
 
 This role is based in hospitality with employees as the customers. You&rsquo;ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day.
 
 
 
 OUR NEW YORK OFFICE
 
 
 
 <ul>
 <li>
 Union Square
 </li>
 <li>
 Up to 100 people onsite per day
 </li>
 <li>
 Rapidly growing, with frequent visitors
 </li>
 <li>
 ~9k sq ft
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 
 Events and culture
 
 
 
 <ul>
 <li>
 Plan and execute a thoughtful calendar of employee-facing events.
 </li>
 <li>
 Own NY-based event production end-to-end: vendor sourcing, catering and rentals, contracts, run-of-show, onsite setup, and day-of execution.
 </li>
 <li>
 Support logistics for team onsites hosted in NY, including space setup, catering coordination, and on-the-ground execution.
 </li>
 <li>
 Track budgets, contracts, and feedback to continuously improve quality and efficiency.
 </li>
 <li>
 Partner with the Workplace Experience team to support planning and execution of bi-annual company off-sites (logistics, vendor coordination, onsite support as needed).
 
 
 </li>
 </ul>
 
 Office operations and facilities
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.
 </li>
 <li>
 Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.
 </li>
 <li>
 Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.
 </li>
 <li>
 Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).
 </li>
 <li>
 Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.
 </li>
 <li>
 Identify and implement process improvements that reduce friction and increase reliability.
 </li>
 <li>
 Support employee travel between offices including making sure they have access, lunch and a desk.
 
 
 </li>
 </ul>
 
 Space and workplace logistics
 
 
 
 <ul>
 <li>
 Support new hire onboarding logistics, including workspace setup.
 </li>
 <li>
 Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.
 </li>
 <li>
 Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.
 </li>
 <li>
 Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3&ndash;5+ years of experience in office management, workplace operations, facilities coordination.
 </li>
 <li>
 Ability to work autonomously as you&rsquo;ll be the only WPX member in NY
 </li>
 <li>
 Strong vendor management skills, including working through issues quickly and professionally.
 </li>
 <li>
 Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.
 </li>
 <li>
 Experience bringing people together and creating space for culture in a rapidly changing environment (e.g., local programming, office moments, team rituals).
 </li>
 <li>
 High attention to detail and pride in running a tight, welcoming office.
 </li>
 <li>
 Clear written and verbal communication skills.
 </li>
 <li>
 Calm under pressure, adaptable, and proactive about solving problems before they escalate.
 </li>
 <li>
 Availability and interest in being onsite in our New York office five days a week.
 </li>
 <li>
 Availability to accommodate early or late hours as needed for event production and onsite coordination.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive compensation, including meaningful equity.
 </li>
 <li>
 100% coverage of medical, dental, and vision insurance for employee and dependents
 </li>
 <li>
 Generous PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 Company-facilitated 401(k)
 </li>
 <li>
 Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
 
 
 </li>
 </ul>
 
 Apply now
 
 to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.
 
 
 
 At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
 
 
 
 Compensation Range: $110K - $135K
 
 
</div>

Office Manager (New York)

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