office operations specialist

Northdale Oil Inc

<div>Description:

Office Operations Specialist
Northdale Oil Inc. is a family-owned company with a passion for serving our customers. We pride ourselves on valuing people, doing the right thing and being humbly competitive! Join our team and join us in FUELING LIVES FOR GOOD! Northdale also offers opportunities to grow and advance within the company. Come and work for a growing company that supports the communities we serve.
We are currently seeking an Office Operations Specialist to join our Bemidji Team. The primary purpose of this position is exceptional customer service. This position will be the first point of contact for our customers both on a walk-in basis and over the phone. This position will process incoming sales and work orders for our propane and retail departments and will also be responsible for receiving and applying customer payments and generating customer invoices.
Full Time- Monday through Friday- 8am to 4:30pm
Requirements:

Responsibilities and Duties<ul><li>
Responsible for reception area and first point of contact for our customers</li><li>
Professionally assist call-in propane, petroleum &amp; retail store customers</li><li>
Use tank tracking software to generate weekly route reports</li><li>
Maintain service work schedule and dispatch propane drivers</li><li>
Research and reconcile discrepancies in customer accounts</li><li>
Process monthly statements</li><li>
Keep accurate and organized records</li><li>
Accounts payable/receivable duties</li><li>
Generate customer invoices and assure on time payment</li></ul>
Qualifications:<ul><li>
Associate degree/diploma in finance, accounting or related field is preferred.</li><li>
Two years of relevant experience in an office environment</li><li>
Strong knowledge of Microsoft Office programs is preferred
</li><li>Must have excellent time-management and decision-making skills and the ability to stay organized and multitask successfully with multiple priorities.</li></ul></div>

Office Operations Specialist

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 Tiffany and Company has an opening for an
 
 Office Operations Specialist
 
 at our Jewelry Design and Innovation Workshop (JDIW). Centrally located on East 23rd Street in New York City, this position offers a dynamic work environment and the opportunity to support a team leveraging cutting edge technology to inspire the creation of meticulously crafted products that encompass the exceptional beauty of Tiffany jewelry.
 
 
 The Office Operations Specialist will manage facility operations for the 60-70-person innovation workshop. This role requires a highly organized, proactive professional with strong administrative, operational, and coordination skills, capable of supporting executive leadership, managing facility operations, and navigating multiple priorities within a fast-paced creative environment. The Office Specialist ensures that the facility and its personnel are fully equipped with the tools, resources, and environment necessary to perform at the highest level. This includes ownership of all aspects of facility upkeep, supply management, and employee resource needs.
 
 
 In addition, this role serves as the JDIW lead for PR photoshoots, tours, employee setup and onboarding, as well as intern and contractor logistics. The Office Specialist also manages all JDIW-wide meetings and oversees the day-to-day meeting calendar for Vice Presidents and Directors, ensuring seamless coordination across leadership and teams.
 
 
 Administrative Support to Senior Leaders
 
 
 <ul>
 <li>
 Manage complex calendar coordination for 1 Vice President and 1 Senior Director, ensuring alignment across cross-functional executives, directors, and managers
 </li>
 <li>
 Coordinate all domestic and international travel arrangements for the senior leaders including flights, hotel accommodations, detailed itineraries, and associated logistics
 </li>
 <li>
 Oversee post-travel expense organization and submission, ensuring accuracy, compliance, and timely processing
 </li>
 <li>
 Prepare and submit expense reports for the Vice President and Senior Director
 </li>
 <li>
 Coordinate trade show appointments and manage entry logistics as required
 </li>
 <li>
 Partner with the Vice President, Directors, and Managers to develop and deliver JDIW communications, including presentations, SOPs, surveys, emails, and other materials as needed
 </li>
 <li>
 Maintain organized filing systems with strict adherence to data integrity, security, and confidentiality standards
 </li>
 <li>
 Manage and maintain the JDIW inventory for the Vice President, Directors, and Managers
 </li>
 <li>
 Provide general administrative support as needed, including coordination of messengers, mailings, copying, printing, and ordering of supplies and catering
 </li>
 <li>
 Identify, assess, and resolve potential scheduling conflicts, operational risks, and preparation gaps to support seamless execution and continuity
 
 
 </li>
 </ul>
 Facility Management
 
 
 <ul>
 <li>
 Lead the Health and Safety Committee and MERT team, executing all SOP creation and training, and compliance initiatives; ensure all safety equipment, including AEDs and related tools, are fully operational, maintained, and up to date
 </li>
 <li>
 Oversee equipment maintenance programs and coordinate with contractors and service providers, including scheduling and payment processing, in coordination with Health &amp; Safety and Facilities department
 </li>
 <li>
 Maintain accurate and up-to-date hazardous materials data (MSDS) and departmental SOPs, ensuring compliance with applicable regulations and internal standards
 </li>
 <li>
 Coordinate and support onsite inspections with regulatory agencies, including NYFD and DEP, ensuring readiness and adherence to required protocols
 </li>
 <li>
 Supervise and direct cleaning personnel to ensure consistent standards of cleanliness, organization, and facility presentation
 </li>
 <li>
 Coordinate waste management and disposal processes, including chemicals, hazardous materials, paper products, lab coats, and other shop-related materials, ensuring proper handling and compliance
 </li>
 <li>
 Coordinate departmental moves and physical relocations in partnership with external services, including planning, execution, and logistics management
 </li>
 <li>
 Maintain vendor relationships, including contracts, contact information, and billing for external suppliers and research and development resources
 </li>
 <li>
 Coordinate deliveries and appointment scheduling in alignment with building management and Facilities teams
 </li>
 <li>
 Manage conference room approvals, scheduling, and ongoing upkeep to ensure availability and readiness
 </li>
 <li>
 Oversee the general upkeep and presentation of shared spaces, including pantry areas, cleaning standards, and overall workspace organization
 
 
 </li>
 </ul>
 Jewelry Design and Innovation Workshop (JDIW) Lead Contact
 
 
 <ul>
 <li>
 Serve as the primary point of contact for the Tiffany Security team, ensuring all security requirements (codes, keys, video, access permissions) are accurately maintained and updated.
 </li>
 <li>
 Act as the primary point of contact for PR, Creative and HR-related film and photography productions, project managing all collateral needed based on timelines and partnering with building management and external vendors to secure certificates of insurance
 </li>
 <li>
 Lead the planning and coordination of all JDIW tours, including scheduling, logistics, NDA execution, and preparation of supporting materials
 </li>
 <li>
 Serve as the primary IT coordinator for JDIW, managing system upgrades, service disruptions, moves, and equipment installations in partnership with internal and external stakeholders
 </li>
 <li>
 Coordinate all supplier on-site engagements, including scheduling, reservations, invitations, collateral preparation, and catering/food setup
 
 
 </li>
 </ul>
 Personnel and System Management
 
 
 <ul>
 <li>
 Develop, maintain, and oversee content for the JDIW intranet page
 </li>
 <li>
 Serve as system administrator for SharePoint and intranet platforms, ensuring accuracy, accessibility, and functionality
 </li>
 <li>
 Maintain the accuracy and integrity of departmental records, including organizational charts, contact lists, birthdays and anniversaries, SOP list, and other JDIW operational documentation
 </li>
 <li>
 Plan and execute JDIW engagement initiatives, including seasonal events, family activities, team-building programs, and recognition events, coordinate holiday gifting for the team
 
 
 </li>
 </ul>
 Innovation Documentation
 
 
 <ul>
 <li>
 Support the creation and ongoing maintenance of physical and digital research and development libraries
 </li>
 <li>
 Maintain a comprehensive digital catalog of materials, including coatings, gemstones, finishes, textures, and clasps
 </li>
 <li>
 Ensure all materials, documentation, and supporting collateral are organized, up to date, and readily accessible to both internal and external stakeholders
 </li>
 <li>
 Support leadership with special projects and strategic initiatives as assigned
 </li>
 <li>
 Handle sensitive and confidential information with the highest level of discretion, professionalism, and integrity
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 At least 6+ years of administrative and office support experience supporting large teams and senior-level executives in a fast-paced corporate or creative environment
 </li>
 <li>
 Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines simultaneously
 </li>
 <li>
 Demonstrated ability to prioritize and execute in environments where competing and time-sensitive demands are present
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to engage effectively with senior leadership and cross-functional teams
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive direction and organizational priorities
 </li>
 <li>
 Strong attention to detail with a consistent commitment to accuracy and operational excellence
 </li>
 <li>
 Flexibility to adjust to evolving responsibilities and shifting priorities in a dynamic environment
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, with strong expertise in Outlook (calendar management), PowerPoint, and Excel
 
 
 </li>
 </ul>
 
 Preferred Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree
 </li>
 <li>
 Prior experience supporting leadership within luxury, design, fashion, or other creative industries
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $37.00 - $45.00 per hour. The rate of pay offered will be dependent upon candidates' relevant skills and experience.
 
 
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Assistant - Office Operations Specialist

ManpowerGroup Türkiye

<div>
 
 We are looking for an
 
 ''Operations Specialist&rdquo;
 
 for our client operating in the financial consultancy sector.
 
 
 
 
 
 
 
 
 What you&rsquo;ll do:
 
 
 
 You will join the Operations Team and support a variety of office and administrative processes that ensure the smooth functioning of our workplace. You will work closely with the local Operations Manager and collaborate with multiple internal stakeholders (Finance, EA Team, Procurement, etc.), playing a crucial role in a fast-paced, international environment, with exposure to topics such as facilities coordination, vendor management, and office operations. You will also assist in managing key operational processes including office maintenance, facilities coordination, safe and security follow-ups, and vendor management &ndash; helping maintain efficiency, accuracy, and a high level of service quality.
 
 
 
 
 
 
 
 
 You are good at:
 
 
 
 &bull; Managing day-to-day office operations and administrative processes in a fast-paced environment, ensuring smooth and efficient workflow
 
 
 &bull; Coordinating office maintenance and facilities-related topics, including vendor management, service follow-ups, and issue resolution
 
 
 &bull; Maintaining accurate operational trackers, logs, and documentation to ensure process efficiency and data reliability
 
 
 &bull; Supporting procurement and vendor coordination processes, including request tracking, follow-ups, and documentation management
 
 
 &bull; Driving internal operational reporting and data consolidation through structured tracker management and proactive deadline follow-ups
 
 
 &bull; Ensuring effective coordination with internal stakeholders (e.g. Finance) and external service providers to support seamless operational execution
 
 
 
 
 
 The role will be focused on the activities listed above, but not limited to them.
 
 
 
 
 
 
 
 You bring (experience and qualifications):
 
 
 
 &bull; Relevant professional experience (3-4 years) in office administration, operations, or operations support within a fast-paced and international corporate environment;
 
 
 &bull; Excellent communication skills, both written and oral, in Turkish and English;
 
 
 &bull; Proficiency in MS Office tools (Outlook, Excel, PowerPoint, Word);
 
 
 &bull; Strong organizational skills with attention to detail and ability to manage multiple priorities;
 
 
 &bull; A collaborative attitude and service-oriented approach, with the ability to work effectively as part of a team.
 
 
 
 
 LinkedIN &uuml;zerinden elektronik olarak iletece&gbreve;iniz ki&scedil;isel bilgileriniz, 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu ve ilgili mevzuat &ccedil;er&ccedil;evesinde, Experis Turkey (Manpower Group Turkey) taraf&inodot;ndan yaln&inodot;zca &Scedil;irketimizden talep etti&gbreve;iniz hizmetlerin sunulabilmesi ve bu hizmetlerin s&uuml;reklili&gbreve;inin sa&gbreve;lanmas&inodot; ama&ccedil;lar&inodot;yla saklanabilecek, i&scedil;lenebilecek ve verilen servisin gerektirdi&gbreve;i hallerde yurti&ccedil;inde ve yurtd&inodot;&scedil;&inodot;nda yerle&scedil;ik 3. ki&scedil;ilerle payla&scedil;&inodot;labilecek olup, ki&scedil;isel verileriniz hi&ccedil;bir &scedil;ekilde hukuka ve d&uuml;r&uuml;stl&uuml;k kural&inodot;na ayk&inodot;r&inodot; &scedil;ekilde ba&scedil;kalar&inodot; ile payla&scedil;&inodot;lmayacak ve i&scedil;leme sebebi d&inodot;&scedil;&inodot;nda ba&scedil;ka ama&ccedil;larla kullan&inodot;lmayacakt&inodot;r. Ki&scedil;isel verileriniz yaln&inodot;zca i&scedil;leme amac&inodot;n&inodot;n gerekli k&inodot;ld&inodot;&gbreve;&inodot; s&uuml;re boyunca saklanacak olup talebiniz &uuml;zerine silinecek veya imha edilecektir. Detayl&inodot; bilgiye https://www.experis.com.tr/site/kisisel-verilerin-korunmasi/39 linkinden ula&scedil;abilirsiniz. Bu i&scedil;e ba&scedil;vurarak, &ouml;zge&ccedil;mi&scedil;inizin veritaban&inodot;m&inodot;zda yer almas&inodot;n&inodot; kabul etmi&scedil; oldu&gbreve;unuzu bildirmek isteriz.
 
</div>

Operations Specialist

FCC Environmental Services

<div>It's fun to work in a company where people truly BELIEVE in what they're doing! 
We're committed to bringing passion and customer focus to the business.
Start your career with FCC and become part of our global team of passionate waste industry professionals.
The Operations Specialist provides day-to-day support across office operations and dispatch functions. This position plays a key role in ensuring smooth internal workflows, assisting with scheduling, data entry, customer coordination, and general administrative tasks. The ideal candidate is organized, flexible, and able to work effectively in a fast-paced environment.
Primary Duties and Responsibilities:<ul><li>
Assist with dispatching and scheduling of field personnel or service routes.</li><li>
Provide administrative support including filing, data entry, document preparation, and recordkeeping.</li><li>
Answer phones, respond to emails, and communicate effectively with customers and team members.</li><li>
Support office operations by ordering supplies, maintaining office organization, and handling basic clerical tasks.</li><li>
Help track job progress and ensure accurate documentation of services performed.</li><li>
Coordinate with drivers, technicians, or service crews to support daily operations.</li><li>
 Input and update information in dispatch or scheduling software.</li><li>
Assist with reporting, tracking KPIs, and maintaining compliance records as needed.</li></ul>
Job Qualifications
Education:<ul><li>
High School diploma or GED</li></ul>
Experience and Competencies:<ul><li>
High school diploma or equivalent required.</li><li>
1+ years of experience in an office, customer service, dispatch, or administrative support role preferred.</li><li>
Strong organizational and time management skills.</li><li>
Basic proficiency with computers and standard office software (e.g., Microsoft Office, Excel, email systems).</li><li>
 Strong verbal and written communication skills.</li><li>
 Ability to multi-task and adapt to changing priorities.</li><li>
Comfortable working independently and as part of a team.</li></ul>
Benefits<ul><li>
Health Care Plan (Medical, Dental &amp; Vision)</li><li>
Retirement Plan (401k, IRA)</li><li>
Life Insurance (Basic, Voluntary &amp; AD&amp;D)</li><li>
Paid Time Off (Vacation, Sick &amp; Public Holidays)</li><li>
Short-Term &amp; Long-Term Disability</li><li>
Training &amp; Development</li></ul>
FCC Environmental Services, LLC operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background. We share the same passion to deliver world-class solutions to our customers. We have the best waste management professionals in the industry and develop this talent in an inspiring work environment.
FCC Environmental Services, LLC is proud to be an equal opportunity workplace employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.</div>

Dispatcher (Venice, FL)

<div>We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You&rsquo;ll find an environment that inspires and empowers you to thrive both personally and professionally. There&rsquo;s no one like you and that&rsquo;s why there&rsquo;s nowhere like RSM.
The workplace experience support specialist, under minimal to no direction, helps deliver the office location workplace experience for colleagues. This position is responsible for supporting daily office operations, such as visitor management, safety, hospitality experiences, reception (including answering multiline telephone systems for a single location or multiple locations) and facilities coordination in accordance with workplace experience support playbooks and firm policies and guidelines.
The workplace experience support specialist provides best-in-class hospitality experiences for internal and external clients. In tandem with the workplace experience support supervisor or manager, ensures the location is safe, well-maintained and clean. Be responsible for interaction with building management and vendors. This position oversees maintenance of office equipment and supplies, including furniture, phones (excluding cellphones), security cards and also the ordering and replenishing of office supplies. Assist with any office moves/remodels as needed. Also, provides assistance to other areas of ESS, performing and working on intermediate to advanced projects or requests. Act as a liaison to the office/market leader for anything related to workplace experience support as needed.
The workplace experience support specialist supports the effort in sustaining and energizing a local culture that supports positive connection with the larger firm through internal and client-facing activities that enhance the RSM experience.
Essential Duties<ul><li>
Coordinate with building management to maintain information related to building security, including workplace health and safety team and/or emergency evacuation team, environmental sustainability efforts, forms and documents required from the landlord, and special requests for our space and maintenance issues.</li><li>
Reconcile monthly billing of parking and extra services provided by the landlord.</li><li>
Perform daily walk-throughs of the location and follow up on maintenance issues raised by the workplace experience support supervisor/manager or others within the location.</li><li>
Leverage and deliver on services and procedures outlined in the workplace experience support playbook.</li><li>
Request bids from internal resources, building maintenance and outside vendors and contractors for any work or service that needs to be performed in the location and provide it to the location supervisor/manager for review and selection.</li><li>
Coordinate maintenance of the office space, including carpet maintenance, security system, air-conditioning, plant service, furniture repairs, appliances, office equipment and AED devices.</li><li>
Audit the service invoices for accuracy and submit to accounts payable for processing.</li><li>
Purchase and maintain inventory of office supplies and equipment by monitoring supply quantity and replenishing materials before depletion.</li><li>
Determine if supplies should be purchased directly from an approved vendor or research other vendors to ensure cost efficiency to stay within budget.</li><li>
Maintain vendor relationships, processes payments and track total spend.</li><li>
Ensure that all supplies are ordered in compliance of national programs.</li><li>
Review charges on firm-issued purchasing card for accuracy and reconcile in a timely manner.</li><li>
Review employee logs regularly to prepare for new hires, transfers or departures.</li><li>
Assist with new hire/intern onboarding process following the guidelines outlined in the ESS orientation toolkit. Provide new hires/interns/transfers with all necessary office needs. Train new employees on building procedures, local office policies and use of equipment and systems.</li><li>
Work with workplace experience support supervisor/manager/HR relating to employee terminations to deactivate/collect access badges and any other items belonging to the firm when necessary. Collect and return any departing employee items as needed.</li><li>
Monitor ServiceNow regularly to check for incoming workplace experience support requests and acknowledges/fulfills those requests in a timely manner.</li></ul>
Provide routine support and guidance, as necessary, in one or more of the following areas:<ul><li>
Handle mail services, including distribution of mail, UPS, FedEx, etc.</li><li>
Responsible for print, bind, scan and copy jobs for the business.</li><li>
Locate and check out client files, maintains client records and documents, orders files from offsite storage facility per firm record retention procedures.</li><li>
Support visitor management and reception activities ensuring quality customer service. Keeps track of all visitors and visitor access badges in national visitor log.</li><li>
Provide meeting and event coordination including catering request orders, setup/cleanup, conference room reservations and audio-visual equipment support.</li><li>
Perform other duties as assigned.</li></ul>
EDUCATION<ul><li>
High school diploma or GED</li><li>
Associate degree or 2 years of experience preferred</li></ul>
TECHNICAL/SOFT SKILLS (REQUIRED)<ul><li>
Ability to communicate, effectively with a diverse audience</li><li>
Intermediate Microsoft Office skills, ability to learn programs/software utilized by the firm</li><li>
Demonstrates a basic knowledge of the technology tools required within assigned responsibilities</li><li>
Effective organization, prioritization and time management skills, and strong attention to detail</li><li>
Excellent people skills</li><li>
Strong grammar and proofreading skills and experience</li><li>
Ability to prepare presentations including charts, graphics and tables, speaker notes and handouts, etc.</li><li>
Ability to balance multiple tasks and projects</li><li>
Intermediate knowledge of facilities management</li></ul>
SPECIAL REQUIREMENTS SPECIFC TO JOB<ul><li>
Ability to lift up to 40 lbs. and stand on your feet for extended periods of time</li><li>
Must be punctual and able to adapt to changing schedules</li><li>
Ability to convey instructions clearly and concisely and be responsive when required</li><li>
Maintains professionalism in demeanor, conversation and attire</li></ul>
EXPERIENCE<ul><li>
0 to 3 years of experience in a related field or area</li><li>
Ability to handle multiple tasks effectively and efficiently</li></ul>
LEADERSHIP SKILLS (REQUIRED)<ul><li>
Has the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change</li><li>
Works collaboratively with the workplace experience support supervisor/manager to provide support across the enterprise particularly during peak times</li></ul>
PREFERRED REQUIREMENTS<ul><li>
Prior experience in a professional office environment</li></ul>
At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life&rsquo;s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.
All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.
Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at careers@rsmus.com.
RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.
RSM will consider for employment qualified applicants with arrest or conviction records. For those living in California or applying to a position in California, please click here for additional information.
At RSM, an employee&rsquo;s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.
Compensation Range: $46,100 - $73,700</div>

Workplace Experience Support Specialist

<div>We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You&rsquo;ll find an environment that inspires and empowers you to thrive both personally and professionally. There&rsquo;s no one like you and that&rsquo;s why there&rsquo;s nowhere like RSM.
The workplace experience support specialist, under minimal to no direction, helps deliver the office location workplace experience for colleagues. This position is responsible for supporting daily office operations, such as visitor management, safety, hospitality experiences, reception (including answering
multiline telephone systems for a single location or multiple locations) and facilities coordination in accordance with workplace experience support playbooks and firm policies and guidelines.
The workplace experience support specialist provides best-in-class hospitality experiences for internal and external clients. In tandem with the workplace experience support supervisor or manager, ensures the location is safe, well-mai tained and clean. Be responsible for interaction with building management and vendors. This position oversees maintenance of office equipment and supplies, including furniture, phones (excluding cellphones), security cards and also the ordering and replenishing of office supplies. Assist with any office moves/remodels as needed. Also, provides assistance to other areas of ESS, performing and working on intermediate to advanced projects or requests. Act as a liaison to the office/market leader for anything related to workplace experience support as needed.
The workplace experience support specialist supports the effort in sustaining and energizing a local culture that supports positive connection with the larger firm through internal and client-facing activities that enhance the RSM experience.
Essential Duties<ul><li>
Coordinate with building management to maintain information related to building security, including workplace health and safety team and/or emergency evacuation team, environmental sustainability efforts, forms and documents required from the landlord, and special requests for our space and maintenance issues.</li><li>
Reconcile monthly billing of parking and extra services provided by the landlord.</li><li>
Perform daily walk-throughs of the location and follow up on maintenance issues raised by the workplace experience support supervisor/manager or others within the location.</li><li>
Leverage and deliver on services and procedures outlined in the workplace experience support playbook.</li><li>
Request bids from internal resources, building maintenance and outside vendors and contractors for any work or service that needs to be performed in the location and provide it to the location supervisor/manager for review and selection.</li><li>
Coordinate maintenance of the office space, including carpet maintenance, security system, air-conditioning, plant service, furniture repairs, appliances, office equipment and AED devices.</li><li>
Audit the service invoices for accuracy and submit to accounts payable for processing.</li><li>
Purchase and maintain inventory of office supplies and equipment by monitoring supply quantity and replenishing materials before depletion.</li><li>
Determine if supplies should be purchased directly from an approved vendor or research other vendors to ensure cost efficiency to stay within budget.</li><li>
Maintain vendor relationships, processes payments and track total spend.</li><li>
Ensure that all supplies are ordered in compliance of national programs.</li><li>
Review charges on firm-issued purchasing card for accuracy and reconcile in a timely manner.</li><li>
Review employee logs regularly to prepare for new hires, transfers or departures.</li><li>
Assist with new hire/intern onboarding process following the guidelines outlined in the ESS orientation toolkit. Provide new hires/interns/transfers with all necessary office needs. Train new employees on building procedures, local office policies and use of equipment and systems.</li><li>
Work with workplace experience support supervisor/manager/HR relating to employee terminations to deactivate/collect access badges and any other items belonging to the firm when necessary. Collect and return any departing employee items as needed.</li><li>
Monitor ServiceNow regularly to check for incoming workplace experience support requests and acknowledges/fulfills those requests in a timely manner.</li></ul>
Provide routine support and guidance, as necessary, in one or more of the following areas:<ul><li>
Handle mail services, including distribution of mail, UPS, FedEx, etc.</li><li>
Responsible for print, bind, scan and copy jobs for the business.</li><li>
Locate and check out client files, maintains client records and documents, orders files from offsite storage facility per firm record retention procedures.</li><li>
Support visitor management and reception activities ensuring quality customer service. Keeps track of all visitors and visitor access badges in national visitor log.</li><li>
Provide meeting and event coordination including catering request orders, setup/cleanup, conference room reservations and audio-visual equipment support.</li><li>
Perform other duties as assigned.</li></ul>
EDUCATION<ul><li>
High school diploma or GED</li><li>
Associate degree or 2 years of experience preferred</li></ul>
TECHNICAL/SOFT SKILLS (REQUIRED)<ul><li>
Ability to communicate, effectively with a diverse audience</li><li>
Intermediate Microsoft Office skills, ability to learn</li><li>
programs/software utilized by the firm</li><li>
Demonstrates a basic knowledge of the technology tools required</li><li>
within assigned responsibilities</li><li>
Effective organization, prioritization and time management skills,</li><li>
and strong attention to detail</li><li>
Excellent people skills</li><li>
Strong grammar and proofreading skills and experience</li><li>
Ability to prepare presentations including charts, graphics and</li><li>
tables, speaker notes and handouts, etc.</li><li>
Ability to balance multiple tasks and projects</li><li>
Intermediate knowledge of facilities management</li></ul>
SPECIAL REQUIREMENTS SPECIFC TO JOB<ul><li>
Ability to lift up to 40 lbs. and stand on your feet for extended periods of time</li><li>
Must be punctual and able to adapt to changing schedules</li><li>
Ability to convey instructions clearly and concisely and be responsive when required</li><li>
Maintains professionalism in demeanor, conversation and attire</li></ul>
EXPERIENCE<ul><li>
0 to 3 years of experience in a related field or area</li><li>
Ability to handle multiple tasks effectively and efficiently</li></ul>
LEADERSHIP SKILLS (REQUIRED)<ul><li>
Has the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change</li><li>
Works collaboratively with the workplace experience support supervisor/manager to provide support across the enterprise particularly during peak times</li></ul>
PREFERRED REQUIREMENTS<ul><li>
Prior experience in a professional office environment</li></ul>
At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life&rsquo;s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.
All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.
Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at careers@rsmus.com.
RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.
RSM will consider for employment qualified applicants with arrest or conviction records. For those living in California or applying to a position in California, please click here for additional information.
At RSM, an employee&rsquo;s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.
Compensation Range: $46,100 - $73,700</div>

UNIVERSAL REHAB

<div><div><div>Benefits:</div>
<ul><li>Company parties</li>
<li>Opportunity for advancement</li>
<li>Training &amp; development</li>
<li>Wellness resources</li>
</ul></div><div><div>Are you looking for a career that will change your life? 
</div><div>✨ Are you someone who consistently strives to improve yourself? 
✨ Are you skilled in office operations at all levels? 
✨ Are you very skilled working with the digital world, internet, &amp; AI? 
✨ Are you looking for a great opportunity to grow &amp; create a career with an expanding company? 
✨ Are you considered a kind person who completes duties on time with a great attitude? 
</div><div>IF YOU ANSWERED YES TO THE ABOVE, YOUR DREAM JOB IS WAITING TO BE CREATED BY YOU WITH US!
 
This is an in person position at our office in Houston, Texas 77060 
</div><div>Call: 281-820-9462 
 Text: Machele @ 954-562-1146 
 Apply: Today as openings close quickly!</div></div></div>

A Super Digital Admin Assist With Bookkeeping For Clinical CEO

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